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FileGuard 4
Multi-Users
Manual
http://www.intego.com
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FileGuard for Macintosh
© 2001 Intego. All Rights Reserved
Intego.
www.intego.com
This manual was written for use with FileGuard software for Macintosh. This manual and the
FileGuard software described in it are copyrighted, with all rights reserved.
This manual and the FileGuard software may not be copied, except as otherwise provided in your
software license or as expressly permitted in writing by Intego.
The Software is owned by Intego, and its structure, organization and code are the valuable trade
secrets of Intego. The Software is protected by United States Copyright Law and International Treaty
provisions.
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TABLE OF CONTENTS
INTRODUCTION
.................................................................................................................... 4
Overview ............................................................................................................. 4
About this Manual ..............................................................................................
Documentation Conventions .......................................................................... 5
CHAPTER ONE - INSTALLATION
...................................................................................... 7
System Requirements ....................................................................................... 7
Before Installing FileGuard Multi-users ......................................................... 7
Installing FileGuard Remote ........................................................................... 9
Installation of FileGuard Remote on Large Networks ............................... 12
CHAPTER TWO - NETWORK CONFIGURATION ....................................................... 13
AppleTalk network .......................................................................................... 13
IP network ......................................................................................................... 14
CHAPTER THREE - COPYING CONFIGURATIONS ................................................... 14
Dragging Configurations Between Machines .............................................. 16
CHAPTER FOUR - ALIASES
................................................................................................ 19
Viewing Aliases ............................................................................................... 19
Creating an Alias ............................................................................................. 19
Alias Folders ..................................................................................................... 20
Find Original ..................................................................................................... 21
The History window ....................................................................................... 21
CHAPTER FIVE - PREFERENCES ....................................................................................... 19
Startup ................................................................................................................ 22
Network Window ............................................................................................ 23
Folder Windows .............................................................................................. 23
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INTRODUCTION
Thank you for choosing FileGuard! We hope this software will satisfy all your
Macintosh security requirements.
Before going any further, please complete and send in your Registration Card. Attach
the serial number label to your User Card and put it in a safe place. You will need your
serial number during the FileGuard installation and whenever you contact our
customer support.
Overview
FileGuard is a powerful and easy-to-use Macintosh security program. It provides
automatic and transparent protection of documents, as well as protection for all
volumes, folders and applications on your Macintosh.
FileGuard is installed and configured by an Administrator. The Administrator can
appoint Super Users to assist him with the day-to-day management of the system.
Together the Administrator and Super Users are responsible for implementing and
maintaining all security measures.
These include:
• Access control.
Users must identify themselves to FileGuard before they are able to
use your Macintosh.
• Volume protection. All rewritable volumes, such as hard disks, partitions,removables
and floppies, can be protected using a password.
•
Folder protection.
Folders can be protected and shared by setting access privileges.
• Application protection.
Applications can be protected against unauthorized use or
copying.
•
Document encryption.
Documents can be encrypted to safeguard their contents.
Once encrypted, a document can only be opened by entering the correct password.
•
Activity logging.
FileGuard maintains a log of User activity, as well as a
comprehensive system usage chart.
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Customer Support
Do not hesitate to contact us if you have any questions about FileGuard.
For quick answers to frequently asked questions, you may also want to refer to the
Questions & Answers document on the FileGuard program floppy. When you call for
support, please make sure you have returned your Registration Card and have the
following items handy:
• This manual
• Your FileGuard license number. The license number is the six digit number
which corresponds to the last group of six digits in the serial number
• Your current FileGuard version number.
You can find the FileGuard version number by choosing About FileGuard… from the
FileGuard Menu. The version and serial number of the FileGuard software are also
on the back of your
CD Jewel case
or on a
confirmed e-mail
for the download
version.
• The type of Macintosh you are using.
• Your system version number. You can find this information under the Apple menu
by choosing About This Macintosh… while in the Finder.
You can contact our Support Team at
support@intego.com
About this Manual
This manual guides you through the process of installing, configuring and using
FileGuard. We strongly suggest that you install and configure FileGuard in a single
session. It is both easier and more secure to complete these tasks in one session than to
break off and restart at a later date.
Many of the techniques you employ in FileGuard, such as using the mouse or working
with windows, are standard ways of working with a Macintosh. If you are unfamiliar
with these techniques or the vocabulary used to describe certain features you should
refer to your Macintosh Owner’s Guide for further information.
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This manual is organized as both a tutorial and reference guide:
Chapter One
describes installing FileGuard Remote.
Chapter Two
describes the how to connect to remote computers over the
network.
Chapter Three describes copying configurations between machines.
Chapter Four
describes the use of FileGuard aliases.
Chapter Five
describes the FileGuard Remote preferences.
DOCUMENTATION CONVENTIONS
The following conventions are used in this manual:
• Bold typeface is used to indicate button, pop-up menu and checkbox
names.
• Italic typeface is used to indicate notes, warnings, and important
information.
Note:
The graphics in this manual have been created using a specific software
and hardware environment. As a result, they may differ slightly from the ones
you see on your screen.
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CHAPTER ONE - INSTALLATION
SYSTEM REQUIREMENTS
FileGuard Remote requires a Macintosh running System 7.0 or later,
Drag and Drop, 4 megabytes of RAM and at least one hard disk. See the
Read Me file in the FileGuard Remote Folder on your CD for up-to-date
details on System requirements and compatibility.
BEFORE INSTALLING FILEGUARD REMOTE
Read this section if you are installing FileGuard Remote for the first time.
Before installing FileGuard Remote, it is important you take the following
precautions:
1.
Make a backup copy of your data.
2.
Check your volume. A volume can contain minor defects that may
cause problems when you protect it.
We recommend you check the state of your volume with the utility
called Disk First Aid 1 . This utility is included on the CD-ROM or on
the System disks that came with your Macintosh.
3. Remove any automatic volume compression utilities such as Stacker®
or TimesTwo® as they may interfere with volume protection. File level
compressors such as StuffIt™ or DiskDoubler™ present no such
problems.
4. Unprotect all volumes and remove all other protection utilities as these
will interfere with FileGuard.
Note:
Do not install an outdated version of FileGuard Remote as it may
conflict with your hardware and software. If you are in doubt, visit our web
site or contact our Technical Support department. Check the Read Me file on
the FileGuard Remote CD for compatibility information.
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INSTALLING FILEGUARD MULTI-USERS
1. Insert the CD you received with FileGuard Multi-users.
Read carefully the Read me file enclosed with the CD or the Archive if you own a web
version.
2.
Restart the Macintosh while holding down the Shift key to disable all
extensions.
Step 1
•
Web version installation
Once you have downloaded the program (if you own the web version), you should
see a small Stuffit (from Aladdin Software) icon. It is a compressed file that looks like
one of the following two pictures.
Or
Double-click on the icon or open this file using Stuffit Expander which is located on
your hard-drive then proceed to step 2.
•
CD-Rom version installation
Insert the CD-Rom in your computers's CD-Rom drive. Proceed to step
2.
Step 2
The following icon will appear on your desktop :
Double-click on it. A window will open containing the installer icon, Two PDF manual
icons and a read me icon.
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Double-click on the FileGuard installer icon
(1). When you see this splash screen (2),
click continue.
(1)
Double-click on the FileGuard installer icon
(1). When you see this splash screen
(2)
,click continue.
(1)
(2)
The FileGuard license will appear. Read this license carefully, and, if you accept it, click
on accept.
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You will now see the following window. You can select the easy install which installs
FileGuard 4.0.
Click install to start the installation process.
During the installation process, a progress bar will be displayed.
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When the installation is finished, you will be asked to restart the computer in order to
be able to use the new software.
Once you have restarted and your desktop appears, you will see a little icon in the
menu bar. If you choose to configure the program, you will be asked to enter your
serial number in order to use the program.
3. At start-up, the Subway configuration window appears. Subway is a system
extension that enables communication and the transfer of information between the
Administrator’s Macintosh and users’machines. Type in a password at least four
characters long.
Warning:
The Subway password is not a hard disk protection password. It is a password that is
required when somebody tries to access the Macintosh over the network. This password must
remain confidential to prevent an unauthorized individual from accessing the Macintosh over
the network.
4.
Complete the textbox Notes/Description, then click
OK.
We suggest you enter information such as the location of the Macintosh (floor or
department), the machine’s identification number or the name of its main user. This will
help you later.
5. Confirm the Subway password, then click OK.
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The installation is now complete. Installing FileGuard Remote does not in
itself make your Macintosh secure. FileGuard Remote must be configured
and your startup disk protected to provide security protection. We strongly
recommend that you install and configure FileGuard Remote in one session as your
Macintosh is not secure until this process is complete.
INSTALLATION OF FILEGUARD REMOTE ON LARGE
NETWORKS
You can install FileGuard Remote on every computer connected to a large
network without leaving your Macintosh. However, Subway must be
copied onto each computer first. After installing FileGuard Remote as
described above:
1. Make a copy of the configured Subway file which is located in your
Extensions Folder, and distribute it to all users.
2.
Ask the users to drag the Subway file onto their System Folder ’s icon
and restart their machines.
Note:
Make sure you set a Subway password as described above before
distributing this file to all users. This will ensure that your password is
embedded in each copy of the Subway file you distribute.
3.
When you first connect to the remote Macintosh using FileGuard
Remote, the program asks you if you want to install FileGuard.
Refer to the next chapter for more information on how to connect to a
remote Macintosh.
4. Click on Yes . A dialog appears asking for the Subway password. Enter
the password.
5.
Click on OK.The installation takes place over the network and the
registration window appears. Enter the user’s name, your organization
and the serial number for that Macintosh.
6.
Click on OK. The remote Macintosh must be restarted before it is
ready to be configured.
The following chapter explains how to configure FileGuard protection on
remote machines.
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CHAPTER TWO- NETWORK CONFIGURATION
APPLETALK NETWORK
Use the Network window to administer and configure FileGuard on the
different machines on the network:
1.
Choose
Show AppleTalk Network
from the File menu, or click on the
Network button in the Toolbar. The Network window is displayed:
When the window first opens you only see the list of zones on your network.
Click on the triangle next to a zone’s icon to view the machines in that zone.
Each Macintosh on the network is represented by an icon. Each computer on which
Subway is installed is preceded by a triangle indicating that you can open a connection
with that Macintosh. For each Macintosh on which FileGuard is installed you have the
FileGuard license and version numbers at hand.
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2. Double-click the icon of the Macintosh you want to configure.
When you connect to a Macintosh for the first time you will be asked
if you want to install FileGuard on that Macintosh. Refer to
“Installation of FileGuard Remote on Large Networks” on page 11 for
more information.
If FileGuard is already installed on the remote Macintosh, you will be
asked to enter the Administrator’s password for that Macintosh.
3. Enter the requested password and Click OK. The Macintosh
Configuration window for that machine is displayed.
Refer to “Chapter Two - Configuring FileGuard” on page 17 of the
FileGuard Administration Manual for configuration information.
IP NETWORK
To administer and configure FileGuard on a machine over the IP network:
1.
Choose Connect To from the File menu. The following dialog box
appears:
2.
Enter the IP number (e.g. 13.234.56.0) or the DNS name
(e.g. www.highware.com) of the Macintosh you want to configure and
Click OK. The Macintosh Configuration window for that machine is
displayed.
Refer to “Chapter Two - Configuring FileGuard” on page 17 of the
FileGuard Administration Manual for configuration information.
EE - COPYING CONFIGURATIONS
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This chapter describes how to move FileGuard Remote configuration
information between machines. There are two approaches:
•
Drag the relevant configuration information between windows in
FileGuard Remote.
Use this approach to move configuration information
between machines on a day to day basi
s. See below for further information.
or
•
Save the configuration information and copy when required.
Use this
approach if you maintain a standard configuration on an external hard disk
that is used to set up new machine
s. When a new Macintosh is purchased
it is a simple operation to connect the external hard disk to the new
Macintosh and copy everything over. FileGuard Remote allows you to
copy all users and groups, the list of authorized software and folder
protection, either in one go or in several stages. Refer to “Saving and
Using Configurations” on page 76 of the FileGuard Administrators
Guide for further information.
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CHAPTER THREE -COPYING CONFIGURATION
DRAGGING CONFIGURATIONS BETWEEN MACHINES
You can drag configuration information for the following items between windows:
• The complete configuration.
• Users.
• Groups.
• Users and Groups.
• Options
• Lists of authorized/unauthorized software.
•
Saved files for any of the above.
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You can also drag items from a window directly onto an icon in a second
Macintosh window. For example, if you drag the Users and Groups icon
from one Macintosh onto the Users and Groups icon of a second
Macintosh, the information is copied. If you drag the Users and Groups
icon onto the Authorized Software icon, nothing happens. When a
complete configuration file is dragged onto an icon, only the appropriate
information is copied. For example, if you drag a complete configuration
file from one Macintosh onto the Options icon of a second Macintosh,
only the Options information from that file is copied.
The following table explains the consequences of dragging items:
Note: By “FileGuard File” we mean the file containing the configuration for any item that has
been saved from within FileGuard. Refer to “Saving Configurations” on page 76 of the
FileGuard Administrator’s Manual.
CHAPTER FOUR -S
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This feature allows you to create aliases for items you need to access
frequently. Examples include the standard list of authorized software or
computers which need regular changes to their configuration. Aliases can
also be very useful if you want to copy items to a large group of computers
in a single step.
Use aliases just like original items:
•
To open an item you can double-click its alias
•
Dragging an alias to an item or to another alias will have the effect
described in the table on the previous page, as will dragging an item onto an alias.
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CHAPTER FOUR -VIEWING ALIASES
VIEWING ALIASES
To display the list of all aliases, choose Aliases from the Windows menu in
the FileGuard Remote application.
CREATING AN ALIAS
To make an alias:
1.
Open the Configuration window and select the item for which you want to make an
alias, for example Unauthorized Software, a volume, a group, the Options or a User.
2.
Choose Make Alias from the File menu.
You can also make an alias by dragging an item over the Aliases window.
The new alias is displayed in the Aliases window:
ALIAS FOLDERS
FileGuard Remote allows you to group aliases. This enables you to copy
configuration information to more than one item in a single dragging operation.
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CREATING AN ALIAS FOLDER
To create an alias folder:
1. In the FileGuard Remote application, make sure the Aliases window is the frontmost
window. The Aliases menu is available
2. Choose New Alias Folder from the Aliases menu. A new Alias Folder is created.
ADDING AN ALIAS TO AN ALIAS FOLDER
To add an alias to an Alias Folder:
1. Drag an item or an alias and drop it on the Alias Folder icon.
2.
A dialog appears asking if you wish to add an alias to the Alias Folder or if you wish
to copy the item’s information to the items corresponding to the aliases in the Alias
Folder.
3.
Click on Add Alias.
Alternatively, you can drop the item or alias into the open window of the Alias Folder.
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COPYING AN ITEM TO MULTIPLE ITEMS
To achieve this:
1. Drag the item or an alias of the item and drop it on the Alias Folder icon.
2.
A dialog appears asking if you wish to add an alias to the Alias Folder
or if you wish to copy the item’s information to the items corresponding
to the aliases in the Alias Folder.
3.
Click on Copy. The information contained by the item is distributed
following the rules described in the table on page 15.
FIND ORIGINAL
You can find the original item for each alias. To find the original item:
1.
Select the alias in the Aliases window.
2. Choose Find Original from the Aliases menu. The window containing
the original item becomes the frontmost window and the item is
selected.
Note:
If the original item is located on a remote Macintosh to which you are not yet
connected, you will be requested to enter the Administrator or SuperUser password
to connect to that Macintosh before you can access the original item.
THE HISTORY WINDOW
The History Window contains aliases to all machines you connected to
remotely over both the AppleTalk and IP networks.
To open the History Window, choose History from the Windows menu.
To remove an alias from the History Window, drop its icon in the Trash.
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CHAPTER FIVE -PREFERENCES
The Remote Preferences dialog allows you to set network operation preferences:
•
Choose Preferences from the File menu. The FileGuard Remote
Preferences dialog is displayed:
STARTUP
These options let you determine which windows are open when you
launch the FileGuard Remote configuration.
Open Network window
Check this box if you want to see the network window each time you enter
the FileGuard Remote configuration.
Open local configuration
Check this box if you want to have immediate access to the configuration
for the Macintosh you are on each time you enter the FileGuard Remote
configuration.
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NETWORK WINDOW
Use these options to filter the content of the Network window.
Show all Macs
Click this radio button to show all machines connected to the network in
the Network window.
Show protected Macs only`
Click this radio button to show only those machines protected with
FileGuard Remote in the Network window. This allows you to reduce the
Network window to a more manageable size.
Refer to “Chapter Two - Network Configuration” on page 12 for further
information on the Network window.
FOLDER WINDOWS
Folders and volumes are always visible in the Configuration windows
whereas applications and documents can be hidden:
Show applications
Check this box to include applications in the display of hard disk contents
in the Network window. Uncheck this box if you need to reduce the
Network window to a more manageable size.
Show documents
Check this box to include documents in the display of hard disk contents
in the Network window. Uncheck this box if you need to reduce the Network
window to a more manageable size.
Refer to “Chapter Two - Network Configuration” on page 15 for further
information on the Network window.
Use generic icons
Check this box if you prefer to view generic icons instead of the standard
icons. This allows a faster display of the windows’ contents.
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