Extron electronics ShareLink 250 W Setup Manual
ShareLink 250 W • Setup Guide
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This guide provides instructions for installing and connecting the Extron ShareLink 250 W Wireless Collaboration Gateway. The
ShareLink 250 W allows anyone to present content from a personal device—such as a PC, laptop, smartphone, or tablet—onto a
display. It is compatible with Windows® and Mac® OS X® computers, as well as AndroidTM and Apple® smartphones and tablets.
The ShareLink 250 W includes an integrated wireless access point (WAP), which allows users to connect directly to the
ShareLink 250 W via a Wi-Fi connection. A Gigabit Ethernet port provides a high-speed network connection. The
ShareLink 250 W wireless model is ideal for creating a stand-alone wireless collaboration and presentation system or adding
wireless capabilities to a more traditional wired solution. This model supports wireless dual band and can transmit on the 5 GHz
or 2.4 GHz wireless band.
Mounting
The ShareLink 250 W can be placed on a desktop or tabletop using the included rubber feet, or mounted to a wall using the
included wall mount kit. Rack and furniture mounting options are also available (see the ShareLink 250 W User Guide, available at
www.extron.com, for mounting options and instructions).
Cabling
Rear Panel Features and Cabling
A Audio output — (Optional) Connect an audio
cable between this female 3.5 mm mini
tip-ring-sleeve (TRS) audio jack and the audio
input of a display or audio amplifier.
B RJ-45 connector — Use an Ethernet cable to
connect a network switch, hub, router, or PC to
this female RJ-45 connector.
ShareLink 250 W
NOTE: When the ShareLink 250 W
is connected to a wired or wireless
network, by default it functions as a
wireless access point, allowing access
to the ShareLink 250 W from all network
computers. This can be disabled in the
C VGA output — (Optional) Connect a VGA display device into this female 15-pin HD connector.
D HDMI output — Connect an HDMI display device into this female HDMI connector.
E USB port — (Optional) Connect a USB drive to present documents, photos, videos, or audio files using the ShareLink 250 W
conguration settings (see the
ShareLink 250 W User Guide).
USB Player feature (see figure 1, 5, on the next page).
F Power input — Connect the included power supply to the power input.
NOTE: Snap the included ferrite
bead onto the power supply
cable at a distance of 6 inches
(15.2 cm) from the end of the
DC connector.
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ShareLink 250 W • Setup Guide (Continued)
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Front Panel Features and Cabling
A Wi-Fi antenna jacks — Attach the included
antennae on these receptacles.
B USB ports — Connect a USB keyboard or
mouse to set up and control the ShareLink 250 W,
and to use the Whiteboard feature
(see figure 1, 4 below).
C Power LED — Lights when the unit is powered
on.
Setting Up the Standby Screen
Once the ShareLink 250 W is connected and powered on, the default standby screen appears on the display:
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Figure 1. ShareLink 250 W Standby Screen
Standby screen — Provides instructions for starting a presentation. The background image of this screen can be
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customized (see the ShareLink 250 W User Guide for instructions on changing the background image).
Calibration tool icon ( )— Double-click to open the Calibration tool (for touchscreens only). This feature allows you to
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calibrate a touchscreen for accuracy, if needed (see the ShareLink 250 W User Guide for instructions).
Screen Resize tool icon ( )— Double-click to use the screen resize tool. This feature allows you to change the size of
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the screen presented on the display (see the ShareLink 250 W User Guide for instructions).
Whiteboard icon ( ) — Click to use the display as a whiteboard. This feature allows the presenter to draw on a blank
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screen using a mouse or touchscreen (see the ShareLink 250 W User Guide for instructions).
USB Player icon ( )— Click to access the USB Player. This feature allows the presenter to access photos, videos, audio
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files, and documents directly from the connected USB flash drive (see the ShareLink 250 W User Guide for instructions).
IP Address — Use this IP address to identify and access the ShareLink 250 W during connection.
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Hostname — Use this hostname to identify and access the ShareLink 250 W during connection through the ShareLink
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software. This hostname can be customized (see the ShareLink 250 W User Guide for instructions).
WiFi — Use this SSID (Wi-Fi name) to identify and access the ShareLink 250 W during connection.
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Code — Use this code to access the ShareLink 250 W device through the software (see Running the Software and
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Connecting to the ShareLink 250 W on the next page). This code can be customized or disabled (see the
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ShareLink 250 W User Guide for instructions).
Operation Using a Computer
Connecting a Computer to the ShareLink 250 W
There are three ways to connect a computer to the ShareLink 250 W (see instructions below for each of the following options):
• Wirelessly, through the internal wireless access point (WAP) on the ShareLink 250 W
• Wirelessly, through an external WAP
• Wired through a network device
Connecting through the ShareLink 250 W internal WAP
1. Ensure that the ShareLink 250 W is powered on and that wireless network capability is enabled on the computer.
2. Open the wireless networks on your PC (see image at right) and connect to the ShareLink 250 W
(see figure 1, 8 on the previous page for the ShareLink Wi-Fi name).
NOTE: The ShareLink 250 W internal WAP functions in the 5 GHz or 2.4 GHz wireless band.
However, it cannot operate in both bands at the same time. By default, the ShareLink 250 W
is set to operate in the 5 GHz band. To change the wireless band, go to the Wi-Fi settings in
the configuration Web pages (see the ShareLink 250 W User Guide for details).
Connecting through an external WAP
1. Ensure that the external WAP and the ShareLink 250 W are wired to the same network.
2. Ensure that the ShareLink 250 W is powered on and that wireless network capability is enabled on
your computer.
3. Open the wireless networks on your PC and connect to the external WAP.
Connecting through a network hub, switch, or router
1. Ensure that your computer is connected to the network through a hub, switch, or router
2. Connect the RJ-45 connector of the ShareLink 250 W to the network device using an RJ-45 cable.
Using the ShareLink 250 W Software
Running the Software and Connecting to the ShareLink 250 W
There are two versions of the ShareLink 250 W software:
• Lite software: No installation required. Users can run the Lite software from the embedded Web pages without having to
install the software on the PC. Since installation is not required, users do not need admin rights to run the Lite software.
• Pro software: Installation required. The executable software le can be downloaded from the embedded Web pages (see
figure 2, 3 and 5, on page 7) or from the Extron website (see the ShareLink 250 W User Guide for instructions).
NOTE: To see a list of the different Lite and Pro software features, see figure 2,
The instructions below are for launching the Lite software.
1. Ensure that your computer is connected to the ShareLink 250 W device, either through Wi-Fi or through a physical network
connection. The computer and the ShareLink 250 W must be on the same network.
2. Launch your internet browser and enter the IP address of the ShareLink 250 W in the browser (see figure 1,
previous page for the IP address). The ShareLink 250 W landing page (figure 2, page 7) opens.
3. Click Windows or Mac (depending on your operating system) to launch the software (see figure 2,
4. Follow the instructions on the Web browser to run the the executable ShareLink 250 W software le. When the Lite software
opens, it automatically attempts to connect to your ShareLink receiver.
5. If the Login dialog box opens (as shown at right), enter the login code into the
Code eld and click Connect (see figure 1, 9 for the login code).
on page 7.
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on the
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and 4 on page 7).
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When a connection is established, the software window opens. This window has two
sections: Share my Screen dialog box (see Presenting the Computer Screen on
the next page), and the software menu (see Using the Software Menu on the next
page).
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