EPSON C1900 User Manual

Setup Sheet

Provides you with information on assembling the printer and
installing the printer software.

Reference Guide (this manual)

Provides you with detailed information on the printer’s functions,
optional products, maintenance, troubleshooting, and technical
specifications.

Administrator’s Guide

Provides network administrators with information on both the
printer driver and network settings.

1

2

Color Laser Printer

All rights reserved. No part of this publication may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, mechanical, photocopying, recording,
or otherwise, without the prior written permission of SEI KO EPSON CORPORATION. No
patent liability is assumed with respect to the use of the information contained herein. Neither
is any liability assumed for damages resulting from the use of the information contained
herein.

Neither SEIKO EPSON CORPORATION nor its affiliates shall be liable to the purchaser of
this product or third parties for damages, losses, costs, or expenses incu rred by purchaser or
third parties as a result of: accident , misuse, or abuse of this product or unauthorized
modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly
comply with SEIKO EPSON CORPORATION's operating and maintenance instructions.

SEIKO EPSON CORPORATION shall not be liable against any damages or problems arising
from the use of any options or any consumable products other than those designated as
Original EPSON Products or EPSON Approved Products by SEIKO EPSON
CORPORATION.

EPSON and EPSON ESC/P are registered trademarks and EPSON ESC/P 2 is a trademark
of SEIKO EPSON CORPORATION.

General Notice: Other product names used herein are for identification purposes only and
may be trademarks of their respective owners. EPSON disclaims any and all righ ts i n thos e
marks.

Copyright © 2002 by SEIKO EPSON CORPORATION, Nagano, Japan

Reference Guide

4

Contents

Contents

Warnings, Cautions, and Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Important Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Power On/Off Cautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Chapter 1 Product Information

Chapter 1 Printer Parts

Options and Consumable Products. . . . . . . . . . . . . . . . . . . . . . . . . . 24

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Consumable products. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

About Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Reserve Job function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

HDD Form Overlay function. . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Pre-defined color settings in printer driver. . . . . . . . . . . . . . . 27

Duplex printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Resolution Improvement Technology (RITech) . . . . . . . . . . . 28

Chapter 2 Paper Handling

Available Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

EPSON special media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

General paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Paper that should not be used. . . . . . . . . . . . . . . . . . . . . . . . . . 31

Paper Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

MP tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

500-Sheet Paper Cassette Unit. . . . . . . . . . . . . . . . . . . . . . . . . . 34

Selecting a paper source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Contents 5

Output Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

MP tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Optional Lower Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Printing on Special Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

EPSON Color Laser Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

EPSON Color Laser Coated Paper. . . . . . . . . . . . . . . . . . . . . . .42

EPSON Color Laser Transparencies . . . . . . . . . . . . . . . . . . . . .43

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Thick paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Loading a custom paper size . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Chapter 3 Using the Printer Software with Windows

About the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Accessing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Making Changes to Printer Settings. . . . . . . . . . . . . . . . . . . . . . . . . .50

Making the print quality setting . . . . . . . . . . . . . . . . . . . . . . . .50

Resizing printouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Modifying the print layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Using a watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Using an overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Using HDD form overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Printing with the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . .72

Making Extended Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Using the Reserve Job Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Re-Print Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

Verify Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Confidential Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Monitoring Your Printer by Using EPSON Status Monitor 3. . . . .84

Installing EPSON Status Monitor 3. . . . . . . . . . . . . . . . . . . . . .84

Accessing EPSON Status Monitor 3 . . . . . . . . . . . . . . . . . . . . .88

Getting printer status details . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Using the Job Management function. . . . . . . . . . . . . . . . . . . . .90

Setting Monitoring Preferences . . . . . . . . . . . . . . . . . . . . . . . . .95

Status Alert window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

6 Contents

Stopping monitoring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Setting Monitored Printers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Setting for the USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Uninstalling the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . .101

Uninstalling the printer driver and EPSON Status Monitor 3101

Uninstalling only EPSON Status Monitor 3 . . . . . . . . . . . . .104

Chapter 4 Using the Printer Software with Macintosh

About the Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Accessing the Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Making Changes to Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . 110

Making the print quality setting . . . . . . . . . . . . . . . . . . . . . . . 110

Resizing printouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Modifying the print layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Using a watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Printing with the Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . 125

Making Extended Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using the Reserve Job Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Re-Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Verify Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Stored Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Confidential Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Monitoring Your Printer by using EPSON Status Monitor 3. . . . 135

Accessing the EPSON Status Monitor 3. . . . . . . . . . . . . . . . . 135

Getting printer status details. . . . . . . . . . . . . . . . . . . . . . . . . . 136

Setting Monitoring Preferences. . . . . . . . . . . . . . . . . . . . . . . . 138

Status Alert window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Using the Job Management function . . . . . . . . . . . . . . . . . . . 139

Setting for the USB connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Uninstalling the Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . .142

Chapter 5 Setting Up Your Printer on a Network

For Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Contents 7

Sharing the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Setting up your printer as a shared printer . . . . . . . . . . . . . .146

Using an additional driver . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Setting for the clients. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Installing the printer driver from the CD-ROM . . . . . . . . . .162

For Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

About the shared printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Setting up your printer as a shared printer . . . . . . . . . . . . . .164

Accessing the shared printer . . . . . . . . . . . . . . . . . . . . . . . . . .166

Chapter 6 Installing Options

500-Sheet Paper Cassette Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169

Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181

Memory Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186

Adobe PostScript 3 ROM Module . . . . . . . . . . . . . . . . . . . . . . . . . .190

Interface Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193

Printing a Status Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .196

Chapter 7 Functions of the Control Panel

Using the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . .199

When to make control panel settings . . . . . . . . . . . . . . . . . . .199

How to access the control panel menus . . . . . . . . . . . . . . . . .199

Printing and Deleting Reserve Job Data . . . . . . . . . . . . . . . . . . . . .201

Using the Quick Print Job Menu . . . . . . . . . . . . . . . . . . . . . . .201

Using the Confidential Job Menu . . . . . . . . . . . . . . . . . . . . . .202

Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203

Control panel menu summary. . . . . . . . . . . . . . . . . . . . . . . . .203

Information Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205

Status Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Tray Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Emulation Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .210

Printing Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .210

Setup Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .213

Quick Print Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218

8 Contents

Confidential Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Reset Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Parallel Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

USB Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

AUX Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

LJ4 Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

GL2 Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

PS3 Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

ESCP2 Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

FX Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

I239X Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Chapter 8 Replacing Consumable Products

Precautions During Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Replacement Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Developer Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Photoconductor Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Waste Toner Collector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Transfer Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Chapter 9 Cleaning and Transporting the Printer

Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Cleaning the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Cleaning the print head filter . . . . . . . . . . . . . . . . . . . . . . . . . 261

Transporting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Chapter 10 Troubleshooting

Clearing Jammed Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Precautions for clearing jammed paper . . . . . . . . . . . . . . . . . 267

Jam A (Cover AB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268

Jam B (Cover AB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Jam C (Cover C). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Contents 9

Jam DM (Cover DM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .280

Operational Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .282

The Ready light does not turn on . . . . . . . . . . . . . . . . . . . . . .282

The printer does not print (Ready light off). . . . . . . . . . . . . .282

The Ready light is on but nothing prints . . . . . . . . . . . . . . . .282

The optional product is not available . . . . . . . . . . . . . . . . . . .284

Printout Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .284

The font will not print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .284

Printout is garbled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .284

The printout position is not correct. . . . . . . . . . . . . . . . . . . . .286

Graphics do not print correctly . . . . . . . . . . . . . . . . . . . . . . . .286

The surface is rough (duplex printing, coated paper) . . . . .286

Color Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287

Cannot print in color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287

The color differs when printed from different printers . . . .287

The color looks different from the computer screen. . . . . . .287

Print Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .288

The background is dark or dirty . . . . . . . . . . . . . . . . . . . . . . .288

Black or white bands appear in the printout . . . . . . . . . . . . .290

White dots appear in the printout . . . . . . . . . . . . . . . . . . . . . .290

Print quality is uneven on the page. . . . . . . . . . . . . . . . . . . . .290

Print quality is uneven (thick or coated paper) . . . . . . . . . . .291

Half-tone images print unevenly. . . . . . . . . . . . . . . . . . . . . . .291

Toner smudges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291

Areas are missing in the printed image . . . . . . . . . . . . . . . . .293

Completely blank pages are output . . . . . . . . . . . . . . . . . . . .293

The printed image is light or faint. . . . . . . . . . . . . . . . . . . . . .295

The non-printed side of the page is dirty . . . . . . . . . . . . . . . .295

Paper Handling Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .295

Paper does not feed properly. . . . . . . . . . . . . . . . . . . . . . . . . .295

Status and Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .296

Canceling Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .309

Using the Cancel Job button. . . . . . . . . . . . . . . . . . . . . . . . . . .310

Using the Reset Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .310

Appendix A Technical Specifications

Available Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .311

10 Contents

Available paper types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 313

Printable area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315

Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Environmental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Mechanical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Standards and approvals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Parallel interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

USB interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Ethernet interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Options and Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

500-Sheet Paper Cassette Unit. . . . . . . . . . . . . . . . . . . . . . . . . 323

Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

Memory module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

IEEE 1394 Interface (for Macintosh only). . . . . . . . . . . . . . . . 325

Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

Developer cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

Photoconductor unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Transfer unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Waste toner collector. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 327

Appendix B Symbol Sets

Introduction to Symbol Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

In the LJ4 Emulation Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

International character sets for ISO . . . . . . . . . . . . . . . . . . . . 333

In the ESC/P 2 or FX Modes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

International character sets . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Characters available with the ESC (^ command. . . . . . . . . . 336

In the I239X Emulation Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

In the EPSON GL/ 2 Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Appendix C Working with Fonts

Contents 11

EPSON BarCode Fonts (Windows Only) . . . . . . . . . . . . . . . . . . . . 339

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341

Installing EPSON BarCode Fonts . . . . . . . . . . . . . . . . . . . . . . 341

Printing with EPSON BarCode Fonts. . . . . . . . . . . . . . . . . . . 342

BarCode Font specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

LJ4/GL2 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359

ESC/P 2 and FX modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

I239X mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

Printing font samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362

Adding More Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362

Selecting Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

EPSON Font Manager (Windows Only). . . . . . . . . . . . . . . . . . . . . 363

Installing EPSON Font Manager. . . . . . . . . . . . . . . . . . . . . . . 364

Available Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

LJ4/GL2 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

ESC/P 2 and FX modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

I239X mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369

Printing font samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369

Adding More Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Selecting Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

EPSON Font Manager (Windows Only). . . . . . . . . . . . . . . . . . . . . 371

Installing EPSON Font Manager. . . . . . . . . . . . . . . . . . . . . . . 371

Contacting Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 373

For users in Latin America. . . . . . . . . . . . . . . . . . . . . . . . . . . . 374

For users in Australia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 374

For users in Singapore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

For users in Thailand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

For users in Indonesia. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 377

For users in Hong Kong . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 378

For users in Malaysia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379

For users in India. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 380

For users in the Philippines . . . . . . . . . . . . . . . . . . . . . . . . . . . 382

Appendix D Notice for Windows XP Users

Glossary

12 Contents

Index

Contents 13

14 Contents

Warnings, Cautions, and Notes

Warnings must be followed carefully to avoid bodily injury.

w

Cautions must be observed to avoid damage to your equipment.

c

Notes contain important information and useful tips on the operation
of your printer.

Safety Precautions

Be sure to follow these precautions carefully to ensure safe,
efficient operation:

❏ Because the printer weighs approximately 30 kg (66.1 lb), one

person should not lift or carry it. Two people should carry the
printer, lifting it by the correct positions as shown below.

15

❏ Unless specifically instructed in this guide, be careful not to

touch the fuser, which is marked CAUTION Hot Surface Avoid
Contact, or the surrounding areas. If the printer has been in
use, the fuser and the surrounding areas may be very hot.

Unless specifically
instructed in this guide, do
not insert your hand into
the fuser unit, as it may be
very hot.

❏ Do not insert your hand into the fuser unit as some

components are sharp and may cause injury.

❏ Avoid touching the components inside the printer unless

instructed to do so in this guide.

❏ Never force the printer’s components into place. Although the

printer is designed to be sturdy, rough handling can damage
it.

❏ When handling developer cartridges or photoconductor

units, always place them on a clean, smooth surface.

❏ Do not attempt to modify developer cartridges or take them

apart. They cannot be refilled.

❏ Do not touch the toner. Keep the toner away from your eyes.

16

❏ Do not dispose of used developer cartridges, waste toner

collectors or photoconductor units in fire, as they can explode
and cause injury. Dispose of them according to local
regulations.

❏ Wait at least one hour before using a developer cartridge or

a photoconductor unit after moving it from a cool to a warm
environment to prevent damage from condensation.

❏ When removing the photoconductor unit, avoid exposing it

to light for more than 5 minutes. The unit contains a
green-colored light-sensitive drum. Exposure to light can
damage the drum, causing dark or light areas to appear on
the printed page and reducing the service life of the drum. If
you need to keep the unit out of the printer for long periods,
cover it with an opaque cloth.

❏ Be sure not to scratch the surface of the photoconductor unit’s

drum. When you remove the photoconductor unit from the
printer, always place the unit on a clean, smooth surface.
Avoid touching the drum, since oil from your skin can
permanently damage its surface and affect print quality.

❏ To get the best print quality, do not store the photoconductor

unit in an area subject to direct sunlight, dust, salty air, or
corrosive gases (such as ammonia). Avoid locations subject to
extreme or rapid changes in temperature or humidity.

❏ Be sure to keep all consumable components out of the reach

of children.

❏ Do not leave jammed paper inside the printer. This can cause

the printer to overheat.

❏ Avoid sharing outlets with other appliances.
❏ Use only an outlet that meets the power requirements of this

printer.

17

Important Safety Instructions

❏ Connect your printer to an electrical outlet that meets the

power requirements of this printer. Your printer’s power
requirements are indicated on a label attached to the printer.
If you are not sure of the power supply specifications in your
area, contact your local power company or consult your
dealer.

❏ If you are unable to insert the AC plug into the electrical

outlet, contact an electrician.

❏ Adjust only those controls that are covered by the operating

instructions. Improper adjustment of other controls may
result in damage that requires repair by a qualified service
representative.

ENERGY STAR

The International

is a voluntary partnership with the computer and office

equipment industry to promote the introduction of

energy-efficient personal computers, monitors, printers, fax

machines, copiers, and scanners, in an effort to reduce air

pollution caused by power generation.

®

Compliance

As an International ENERGY STAR® Partner,
EPSON has determined that this product meets the
International
for energy efficiency.

ENERGY STAR

ENERGY STAR

®

Office Equipment Program

®

Program guidelines

Power On/Off Cautions

Do not turn off the printer:

18

❏ For at least 180 seconds after turning on the printer. Wait

until Ready appears on the LCD panel.

❏ While the Ready light is flashing
❏ While the Data light is on or flashing
❏ While printing

19

20

Chapter 1

Product Information

Printer Parts

control panel

1
1
1

face-down tray

1

Cover AB

1
1
1

front cover

1

Product Information 21

1
1
1
1

Ethernet interface
connector

Type B Interface
card slot cover

parallel interface
connector

USB interface
connector

power switch

MP tray
(Multi-Purpose tray)

AC inlet

transfer unit

photoconductor unit

22 Printer Parts

developer
cartridge

waste toner
collector

Control panel

1

Error light

Start/Stop
button

LCD panel Displays printer status messages and

Back button
Up button
Enter button
Down button

Cancel Job button Press once to cancel the current print job.

Ready light

LCD Panel

Data light

control panel menu settings
Use these buttons to access the control

panel menus, where you can make
printer settings and check the status of
consumable products. For instructions
on how to use these buttons, see “Using
the Control Panel Menus” on page 199.

Press and hold for more than two
seconds to delete all jobs from the printer
memory, including jobs the printer is
currently receiving, saving to the Hard
Disk Drive, or printing.

Back button

Cancel Job
button

Up button

Enter button

Down button

1
1
1
1
1
1
1
1
1
1
1

Printer Parts 23

Data light

(Yellow)

On when print data is stored in the print
buffer (the section of printer memory
reserved for receiving data) but not yet
printed
Flashes when the printer is processing
data
Off when no data remains in the print
buffer

Ready light

(Green)

Start/Stop button When the printer is printing, pressing

Error light

(Red)

On when the printer is ready, indicating
that the printer is ready to receive and
print data
Off when the printer is not ready

this button stops the printing.
When the error light is flashing, pressing
this button clears the error and switches
the printer to ready status.

On or flashes when an error has
occurred

Options and Consumable Products

Options

You can add to your printer’s capabilities by installing any of the

following options.

❏ The 500-Sheet Paper Cassette Unit (C12C813911) holds one

paper cassette. It increases paper-feeding capacity up to 500
sheets of paper.

24 Printer Parts

❏ The Duplex Unit (C12C813921) provides for automatic

printing on both sides of the paper.

❏ The Hard Disk Drive (C12C823921) expands the printer’s

capacity by allowing you to expand the printer’s receive
buffer when the Ethernet interface is used and to print
complex and large print jobs at high speed.

1
1

❏ An optional memory module expands your printer’s

memory, allowing you to print complex and
graphics-intensive documents.

®

❏ The Adobe

allows your printer to print documents in the PostScript
printing language. It cannot be used for a Macintosh
connected with an IEEE 1394 Type B Interface Card.

❏ The IEEE 1394 Type B Interface Card (C12C82372✽) can be

used for Macintosh users. It can be connected to a Macintosh
FireWire

❏ You can install various optional interface cards to supplement

your printer’s built-in parallel, USB, and Ethernet interfaces
to provide added network compatibility.

Note:

The asterisk (✽) is a substitute for the last digit of the product number,
which varies by country.

PostScript® 3™ ROM Module (C12C832531)

®

port.

®

1
1
1
1
1
1
1
1

Printer Parts 25

1
1

Consumable products

The life of the following consumable products is monitored by the

printer. The printer lets you know when replacements are needed.

Developer Cartridge (Black)
Developer Cartridge (Yellow)
Developer Cartridge (Magenta)
Developer Cartridge (Cyan)
Photoconductor Unit
Waste Toner Collector
Transfer Unit

The EPSON special media listed below provide you with

best-quality printouts.

EPSON Color Laser Paper (A4)
EPSON Color Laser Paper (Letter)

EPSON Color Laser Transparencies (A4)
EPSON Color Laser Transparencies (Letter)

EPSON Color Laser Coated Paper (A4)

Caution:

❏ Do not use other EPSON media such as EPSON special

c

media for ink jet printers, as they can cause paper jams and
damage the printer.

S050100
S050097
S050098
S050099
S051083
S050101
S053009

S041215
S041218

S041175
S041174

S041383

❏ Do not use the media listed above in any other printers, except

when specified in the documentation.

26 Printer Parts

About Your Printer

The printer comes with a full set of features that contributes to
ease of use and consistent, high-quality output. The main features
are described below.

1
1

Reserve Job function

The Reserve Job function lets you store a print job on the printer’s
Hard Disk Drive and reprint it directly from the printer’s control
panel at any time without using your computer. You can also
print one copy in order to verify the content before printing
multiple copies. If the content of the print job is confidential, you
can set a password to limit access to it. For more information, see
“Using the Reserve Job Function” on page 77 for Windows, or
“Using the Reserve Job Function” on page 128 for Macintosh.

Note:

You need an optional Hard Disk Drive installed in your printer in order
to use the Reserve Job function.

HDD Form Overlay function

Enables faster printing with form overlays by allowing you to
save the overlay data on the optional Hard Disk Drive instead of
your computer. This feature is only available for Windows. For
details, see “Using HDD form overlay” on page 70.

1
1
1
1
1
1
1
1

Pre-defined color settings in printer driver

The printer driver offers many pre-defined settings for color
printing, allowing you to optimize print quality for various types
of color documents.

Printer Parts 27

1
1

For Windows, see “Using the predefined settings” on page 51. For

Macintosh, see “Using the predefined settings” on page 111.

Duplex printing

EPSON provides optional Duplex Unit, allowing you to easily

print on both sides of the page. You can produce professional

quality double-sided documents. Use this feature with any print

job to cut costs and save resources.

Resolution Improvement Technology (RITech)

Resolution Improvement Technology (RITech) is an original

EPSON printer technology that improves the appearance of

printed lines, text, and graphics. RITech is also applied to color

printing.

28 Printer Parts

Chapter 2

Paper Handling

Available Paper

This section explains what kind of paper you can use with your
printer. Avoid using paper not mentioned in this section.

Note:

The printer is extremely sensitive to moisture. Be sure to store your paper
in a dry environment.

EPSON special media

EPSON provides special media that are created especially for this
printer.

EPSON Color Laser Paper

This media is designed specifically for this printer. You can load
this media from the MP tray and the optional 500-Sheet Paper
Cassette Unit.

2
2
2
2
2
2
2
2

S041215 (A4)
S041218 (Letter)

EPSON Color Laser Transparencies

This media is designed specifically for this printer. You can load
this media only from the MP tray.

S041175 (A4)
S041174 (Letter)

Paper Handling 29

2
2
2
2

Caution:

❏ Do not use other EPSON media such as EPSON special

c

media for ink jet printers, as they can cause paper jams and
damage the printer.

❏ Do not use the media listed above in any other printers, except

when specified in the documentation.

EPSON Color Laser Coated Paper

EPSON Color Laser Coated Paper is designed specifically for this

printer. This media is thicker than EPSON Color Laser Paper and

produces glossier and higher quality printing. To print on EPSON

Color Laser Coated Paper, choose Coated or Coated (Back) as the

Paper Type setting. This setting is optimized for printing on

coated paper, but paper can only be fed from the MP tray.

S041383 (A4)

Note:

Duplex printing using the optional Duplex Unit is not possible when

Thick or Thick (Back) is selected as the Paper Type setting in the printer

driver.

30 Paper Handling

General paper

You can use the following paper in addition to the EPSON special
media introduced in the previous section.

Paper Type Description

Plain paper Recycled paper is acceptable.*

Weight: 60 to 90 g/m² (16 to 24 lb)

Envelopes No paste and no tape

No plastic window (unless specifically designed for
laser printers)

Labels The backing sheet should be covered completely,

with no gaps between labels.**
Thick paper Weight: 91 to 163 g/m² (24 to 43lb)
Colored paper Non-coated

* Use recycled paper only under normal temperature and humidity conditions. Poor

quality paper may reduce print quality, or cause paper jams and other problems.

** Gaps between labels may cause the labels to p eel off inside the printer an d damage

the printer.

Note:

❏ Since the quality of any particular brand or type of media may be

changed by the manufacturer at any time, EPSON cannot
guarantee the quality of any type of media. Always test samples of
media stock before purchasing large quantities or printing large jobs.

2
2
2
2
2
2
2
2
2

❏ You may use paper with preprinted letterheads, provided that the

paper and ink are both compatible with laser printers.

Paper that should not be used

You cannot use the following paper in this printer. It may cause
printer damage, paper jams, and poor print quality.

Paper Handling 31

2
2
2

❏ Media meant for other color laser printers, black-and-white

laser printers, color copiers, black-and-white copiers, or ink
jet printers

❏ Previously printed paper by any other color laser printers,

black-and-white laser printers, color copiers, black-and-white
copiers, ink jet printers, or thermal transfer printers

❏ Carbon paper, carbonless paper, thermal-sensitive paper,

pressure-sensitive paper, acid paper, or paper that uses
high-temperature-sensitive ink (around 180°C)

❏ Labels that peel easily or labels that do not cover the backing

sheet completely

❏ Coated paper or special surface-colored paper other than

EPSON Color Laser Coated Paper

❏ Paper that has binder holes or is perforated
❏ Paper that has glue, staples, paper clips, or tape on it
❏ Paper that attracts static electricity
❏ Moist or damp paper
❏ Paper of uneven thickness
❏ Overly thick or thin paper
❏ Paper that is too smooth or too rough
❏ Paper that is different on the front and back
❏ Paper that is folded, curled, wavy, or torn
❏ Paper of irregular shape, or paper that does not have right

angle corners

32 Paper Handling

Paper Sources

This section describes the combinations of paper sources and
paper types that you can use.

MP tray

Paper Type Paper Size Capacity

2
2
2

Plain paper,
EPSON Color
Laser Paper

Envelopes Monarch (MON), C10, DL, C6,

Labels 92 × 148 mm minimum

Thick paper 92 × 148 mm minimum

EPSON Color
Laser
Transparencies

EPSON Color
Laser Coated
Paper

* All sizes should be loaded short e dg e first.

A4, A5, B5,
Letter (LT),
Half-Letter (HLT),
Executive (EXE),
Government Letter (GLT)

Custom-size paper:
92 × 210 mm minimum
216 × 297 mm maximum

C5, IB5

216 × 297 mm maximum

216 × 297 mm maximum
A4, Letter (LT) Up to 50 sheets

A4, Letter (LT) Up to 50 sheets

Up to 200 sheets
(Total thickness:
23 mm maximum)

Up to 10 envelopes

Up to 50 sheets

Up to 50 sheets

2
2
2
2
2
2
2
2

Paper Handling 33

2

500-Sheet Paper Cassette Unit

Paper Type Paper Size Capacity

Plain paper A4 Up to 500 sheets

(Total thickness:
less than 57 mm)

Selecting a paper source

You can specify a paper source manually, or set the printer to
select the paper source automatically.

Manual selection

You can use the printer driver or the printer’s control panel to
select a paper source manually.

❏ Using the printer driver

For Windows, access the printer driver, click the Basic
Settings tab, and select the paper source that you want to use
from the Paper Source list. Then click OK.

For Macintosh, access the printer driver, open the Basic
Settings dialog box, and select the paper source that you want
to use from the Paper Source list. Then click OK.

❏ Using the printer’s control panel

Access the control panel’s Setup Menu, then select Paper
Source and specify the paper source you want to use.

Auto selection

If you want the printer to select the paper source containing the
appropriate size of paper automatically, select Auto Selection in
the printer driver or Auto using the printer’s control panel.

34 Paper Handling

The printer will search for a paper source containing the specified
paper size in the following order.

Standard configuration:

2

MP tray

Note:

❏ If you make paper size settings or paper source settings in your

application, these settings may override the printer driver settings.

❏ If you select an envelope for the Paper Size setting, it can be fed only

from the MP tray regardless of the Paper Source setting.

❏ You can change the priority of the MP tray by using the MP Mode

setting in the control panel’s Setup Menu. For details, see “Setup
Menu” on page 213.

With optional 500-Sheet Paper Cassette Unit installed:

MP tray
Lower cassette

Note:

❏ If you make paper size settings or paper source settings in your

application, these settings may override the printer driver settings.

❏ If you select an envelope for the Paper Size setting, it can be fed only

from the MP tray regardless of the Paper Source setting.

2
2
2
2
2
2
2
2

❏ You can change the priority of the MP tray by using the MP Mode

setting in the control panel’s Setup Menu. For details, see “Setup
Menu” on page 213.

Manually feeding paper

Manual feeding is similar to normal paper feeding, except that
you need to press the N Start/Stop button to print the rest of the
pages after the first page is printed. This can be helpful when you
want to check the print quality after the first page is printed.

Paper Handling 35

2
2
2

Follow these steps to feed paper manually.

1. Access the printer driver by one of the following methods.
❏ To access the printer driver from your application, select

Print or Page Setup from the File menu. You also need to
click Setup, Options, Properties, or a combination of these
buttons.

❏ To access the printer driver from Windows Me, 98, 95, XP,

2000, or NT 4.0, click Start, point to Settings, and click

Printers. Next, right-click the EPSON AL-C1900
Advanced icon and click Properties (in Windows Me, 98,
or 95), Printing Preferences (in Windows XP or 2000), or
Document Defaults (in Windows NT 4.0).

❏ To access the printer driver from Macintosh, select Print

from the File menu on any application or select Chooser
from the Apple menu and click the AL-C1900 icon
beforehand.

2. For Windows, click the Basic Settings tab, then select the
Manual Feed check box. For Macintosh, click the Manual Feed
check box on the Basic Settings dialog box.

3. Select the correct paper size from the Paper Size list.

4. If paper of the selected size is already loaded, go on to the next
step. Otherwise, remove any paper remaining in the tray.
Load a sheet or a stack of the selected size paper with the
printable side up. Adjust the paper guides to match the paper
size you are loading.

Note:

Load paper into the MP tray and the optional lower cassette with
the printable surface facing up.

5. Print a document from your application. The LCD panel
shows Manual Feed and the selected page size.

36 Paper Handling

Press the N Start/Stop button to print. A sheet of paper is loaded
and printed.

2

Output Tray

The face-down tray is located on the top of the printer. Your
printouts will be stacked facing down.

Raise the paper support to prevent your printouts from slipping
off the printer.

You can use the face-down tray with the following types of paper.

2
2
2
2
2
2
2
2

Paper type: All types of paper that are supported can be used.
Capacity: Up to 200 sheets of plain paper

Paper Handling 37

2
2
2

Loading Paper

This section describes how to load paper into the MP tray, and
the optional lower cassette. If you use special media such as
EPSON Color Laser Transparencies or envelopes, see also
“Printing on Special Media” on page 41.

MP tray

The MP tray is the most flexible paper source, accommodating
various paper sizes and media types. It is also the paper source
for feeding paper manually. See “MP tray” on page 33 for details.

Follow these steps to load paper into the MP tray.

1. Remove the MP tray cover and open the MP tray flap.

38 Paper Handling

2. Pinch the paper guide and tab on the right, then slide the
paper guide to the widest position.

2
2
2
2

3. Load a stack of the desired media on the center of the tray
with the printable surface facing up. Then slide the right
paper guide against the right side of the stack to obtain a snug
fit. The left paper guide also slides toward the center. Then,
close the MP tray flap.

4. Set the MP Tray Size in the Tray Menu and the Paper Size in
the Printing Menu to match the loaded media through the
control panel.

Note:

To print on the back side of previously printed paper, use the MP tray.
The optional Duplex Unit cannot be used for this purpose.

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Paper Handling 39

Optional Lower Cassette

Note:

To use the optional 500-Sheet Paper Cassette Unit, select it in the printer
driver’s Optional Settings menu after installing it on the printer.

Follow these steps to load paper into the optional lower cassette.

1. Pull the paper cassette out until it stops.

2. Press down on the metal plate in the cassette until it clicks into
place.

40 Paper Handling

3. Fan a stack of paper, and then tap the edge of the stack against
a hard surface until all sheets are even.

Note:

If your printouts are curled or do not stack properly when using
plain paper, try turning the stack over and reloading it.

4. Insert the stack into the cassette, as shown below. Make sure
that all the paper is under the metal retaining clip with the
printable surface up.

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Note:

Loading the cassette with too much paper may cause paper jams.

5. Push the cassette in all the way.

6. Set the LC Type setting to match the type of loaded paper
through the Tray Menu. For details, see “Tray Menu” on page

208.

Printing on Special Media

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You can print on special paper stock such as EPSON Color Laser
Paper, EPSON Color Laser Transparencies, EPSON Color Laser
Coated Paper, thick paper, envelopes, and labels.

Paper Handling 41

2

Note:

Since the quality of any particular brand or type of media may be changed
by the manufacturer at any time, EPSON cannot guarantee the quality
of any type of media. Always test samples of media stock before
purchasing large quantities or printing large jobs.

EPSON Color Laser Paper

You can use EPSON Color Laser Paper for the following paper
sources.

Paper Source Capacity

MP tray up to 200 sheets

EPSON Color Laser Coated Paper

Printing on EPSON Color Laser Coated Paper produces glossier
and higher quality printouts. You can use EPSON Color Laser
Coated Paper for the following paper sources.

Paper sources Paper type settings Capacity

MP tray Coated or Coated

(Back)

up to 50 sheets

For optimal printing on this media, choose Coated or Coated
(Back) as the Paper Type setting.

Note:

When printing on the back side of previously printed paper, select
Coated (Back).

42 Paper Handling

EPSON Color Laser Transparencies

EPSON recommends the use of EPSON Color Laser
Transparencies for presentations or other applications.

Note:

Duplex printing is not enabled with transparencies.

The following table shows important settings you have to make
when using EPSON Color Laser Transparencies.

Paper Source MP tray only (up to 50 sheets)
MP Tray Size setting in the Tray

Menu
MP Type setting in the Tray Menu Trnsprncy
Printer driver settings Paper Size: A4 or Letter

Please note the following tips for handling this media.
❏ Hold sheets by their edges, as oil from your fingers may

transfer to the surface and damage their printable surfaces.
The EPSON logo appears on the printable side.

A4 or LT (Letter)

Paper Source: MP tray
Paper Type: Transparency

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❏ You may have to make the setting Trnsprncy

in the Setup Menu.

Paper Handling 43

for Paper Type

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❏ When loading transparencies in the MP tray, insert the short

edge first and with the printable surface facing up.

Caution:

Sheets that have just been printed on may be hot.

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Envelopes

The print quality of envelopes may be irregular because different
parts of an envelope have different thicknesses. Print one or two
envelopes to check the print quality.

Caution:

Do not use window envelopes unless they are specifically

c

designed for laser printers. The plastic on most window envelopes
will melt when it comes into contact with the fuser.

Note:

Depending on the quality of envelopes, the printing environment, or the
printing procedure, envelopes might be wrinkled. Make a trial print run
before you print on a lot of envelopes.

The following table shows important settings you have to make
when using envelopes.

Paper Source MP tray only (up to 10 envelopes)

44 Paper Handling

MP Tray Size setting in the
Tray Menu

Printer driver settings Paper Size: Mon, C10, DL, C6, C5

Please note the following tips for handling this media.
❏ Load envelopes with the flap closed and facing forward as

shown below.

❏ Do not use an envelope that has glue or tape on it.

Mon, C10, DL, C6, C5, IB5

Paper Source: MP tray
Paper Type: Envelope

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Paper Handling 45

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Caution:

Make sure that the minimum size of envelopes meets the

c

following size requirements:

Height:
Width:

Min.
92 mm

Min. 148 mm

92 mm
148 mm

Min. 148 mm

Labels

You can load more than one sheet of labels into the MP tray at a
time. However, you may need to feed some labels one sheet at a
time, or load them manually.

Min.
92 mm

The following table shows important settings you have to make
when using labels.

Paper Source MP tray only (up to 50 sheets)
MP Tray Size setting in the Tray

Menu
Printer driver settings Paper Size: (Select appropriate size)

(Select appropriate size)

Paper Source: MP tray
Paper Type: Thick

46 Paper Handling

Note:

❏ You should only use labels designed for laser printers or

plain-paper copiers.

❏ To prevent the label adhesive from coming into contact with

printer parts, always use labels that completely cover the
backing sheet, with no gaps between the individual labels.

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❏ Press a sheet of paper on top of each sheet of labels. If the paper

sticks, do not use those labels in your printer.

❏ You may have to make the setting Thick for Paper Type in the

Setup Menu.

Thick paper

The following table shows important settings you have to make
when using Thick.

Paper Source MP tray only (up to 50 sheets)
MP Tray Size setting in the Tray

Menu
Printer driver settings Paper Size: (Select appropriate size)

Loading a custom paper size

(Select appropriate size)

Paper Source: MP tray
Paper Type: Thick

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You can load non-standard size paper into the MP tray as long as
it meets the following size and weight requirements:

Plain paper 92 × 210 mm to 216 × 297 mm

(3.6 × 8.3 in. to 8.5 × 11.7 in.)
(Weight: 60 to 90g/m²)

Paper Handling 47

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Thick paper, Envelope, Label 92 × 148 mm to 216 × 297 mm

(3.6 × 5.8 in. to 8.5 × 11.7 in.)
(Weight: 91 to 163g/m²)

❏ For Windows, access the printer driver, then select

User-Defined Size from the Paper Size list on the Basic
Settings menu. In the User Defined Paper Size dialog box,
adjust the Paper Width, Paper Length, and Unit settings to
match your custom paper. Then, click OK and your custom
paper size will be saved.

❏ For Macintosh, access the printer driver, click Custom Size in

the Paper Setting dialog box. Then, click New, and adjust the
Paper Width, Paper Length, and Margin settings to match
your custom paper. Then, enter the setting’s name, and click
OK to save your custom paper size.

If you cannot use the printer driver as explained above, make this
setting at the printer by accessing the control panel’s Printing
Menu and selecting CTM (custom) as the Page Size setting.

48 Paper Handling

Chapter 3

Using the Printer Software with Windows

About the Printer Software

The printer driver lets you choose from a wide variety of settings
to get the best results from your printer. The printer driver also
includes the EPSON Status Monitor 3 utility, which is accessed
through the Utility menu. The EPSON Status Monitor 3 utility lets
you check the status of your printer. See “Monitoring Your Printer
by Using EPSON Status Monitor 3” on page 84 for more
information.

Accessing the Printer Driver

You can access the printer driver directly from any application
programs, from your Windows operating system.

The printer settings made from many Windows applications
override the settings made when the printer driver is accessed
from the operating system, so you should access the printer driver
from your application to make sure that you get the result you
want.

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Note:

The printer driver’s online help provides details on printer driver
settings.

❏ To access the printer driver from your application, click the

Print or Page Setup command from the File menu. You also
need to click Setup, Options, Properties, or a combination of
these buttons.

Using the Printer Software with Windows 49

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❏ To access the printer driver from Windows, click Start, point

to Settings, and click Printers. Next, right-click the EPSON
AL-C1900 Advanced icon and click Properties (in
Windows Me/98/95), Printing Preferences (in
Windows XP/2000) or Document Defaults (in
Windows NT 4.0).

Making Changes to Printer Settings

Making the print quality setting

You can change the print quality of printouts through settings in
the printer driver. With the printer driver, you can make the print
settings by choosing from a list of predefined settings, or
customizing the settings.

Choosing the print quality by using the Automatic setting

You can change the print quality of printouts to favor speed or
detail. There are two levels of print output, 300 dpi and 600 dpi.
600 dpi provides high quality, precise printing, but requires more
memory and slows the printing speed.

When the Automatic button is selected in the Basic Settings menu,
the printer driver takes care of all detailed settings according to
the color setting you select. Color and resolution are the only
settings you have to make. You can change other settings such as
paper size or orientation in most applications.

Note:

Online help provides more information on printer driver settings.

1. Click the Basic Settings tab.

50 Using the Printer Software with Windows

2. Click the Automatic button. Then choose desired printing
resolution from Fast (300 dpi) or Fine (600 dpi) with the slider
bar.

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3. Click OK to accept the setting.

Note:

If printing is unsuccessful or a memory-related error message
appears, selecting a lower resolution may allow printing to proceed.

Using the predefined settings

The predefined settings are provided to help you optimize print
settings for a particular kind of printout, such as presentation
documents or images taken by a video or digital camera.

Follow these steps to use the predefined settings.

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Using the Printer Software with Windows 51

1. Select the Advanced button on the Basic Settings menu. You
will find the predefined settings in the list on the right of the

Automatic button.

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Note:

This screen is a Windows Me, 98 and 95 screen.

2. Select the most appropriate setting from the list according to
the type of document or image you want to print.

When you choose a predefined setting, other settings such as
Printing Mode, Resolution, Screen, and Color Management are
set automatically. Changes are shown in the current settings list
on the left of the Basic Settings menu.

This printer driver provides the following predefined settings:

52 Using the Printer Software with Windows

Automatic (Standard)

Suitable for regular printing, especially photos.

Text/Graph

Suitable for printing documents that include text and graphs,
such as presentation documents.

Graphic/CAD

Suitable for printing graphics and charts.

Photo

Suitable for printing photos.

PhotoEnhance4

Suitable for printing video captures, images taken with a digital
camera, or scanned images. EPSON PhotoEnhance4
automatically adjusts the contrast, saturation, and brightness of
the original image data to produce sharper, more vivid color
printouts. This setting does not affect your original image data.

ICM (Except for Windows NT 4.0)

ICM stands for Image Color Matching. This feature automatically
adjusts printout colors to match colors on your screen.

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sRGB

When using equipment which supports sRGB, the printer
performs Image Color Matching with these pieces of equipment
before printing. To confirm that your equipment supports sRGB,
contact your equipment dealer.

Automatic (High Quality)

Suitable for printing high-quality printing documents.

Advanced Text/Graph

Suitable for printing high-quality presentation documents that
include text and graphs.

Using the Printer Software with Windows 53

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Advanced Graphic/CAD

Suitable for printing high-quality graphs, charts, and photos.

Advanced Photo

Suitable for printing high-quality scanned photos and
digitally-captured images.

Customizing print settings

If you need to change detailed settings, make the settings
manually.

Follow these steps to customize your print settings.

1. Click the Advanced button in the Basic Settings menu, then
click More Settings. The following dialog box appears.

54 Using the Printer Software with Windows

Note:

This screen is a Windows Me, 98, and 95 screen.

2. Choose Color or Black as the Color setting.

3

3. Choose desired printing resolution from 300 dpi or 600 dpi
with the Resolution slider bar, then make other settings. For
details on each settings, see online help.

4. Click OK to apply your settings and return to the Basic
Settings menu. Click Cancel to return to the Basic Settings
menu without applying your settings.

Saving your settings

To save your custom settings, click the Advanced button and click
Save Settings on the Basic Settings menu. The Custom Settings

dialog box appears.

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Type a name for your custom settings in the Name box, and click

Save. Your settings will appear in the list to the right of the
Automatic button in the Basic Settings menu.

Note:

❏ You cannot use a predefined setting name for your custom settings.

Using the Printer Software with Windows 55

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❏ To delete a custom setting, click the Advanced button and click

Save Settings in the Basic Settings menu, select the setting in the
Custom Settings dialog box and then click Delete.

❏ You cannot delete predefined settings.

If you change any setting in the More Settings dialog box when
one of your custom settings is selected in the Advanced Settings
list on the Basic Settings menu, the setting selected in the list
changes to Custom Settings. The custom setting that was
previously selected is not affected by this change. To return to
your custom setting, simply reselect it from the current settings
list.

Resizing printouts

You can have your document enlarged or reduced during
printing.

To automatically resize pages to fit the output paper

1. Click the Layout menu.

56 Using the Printer Software with Windows

2. Select the Zoom Options check box.

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3. Select the desired paper size from the Output Paper
drop-down list. The page will be printed to fit on the paper
you have selected.

4. Click the Upper Left button (to print reduced page image at
upper left corner of the paper) or the Center button (to print
reduced page image with centering) for Location setting.

5. Click OK to accept the settings.

To resize pages by a specified percentage:

1. Click the Layout menu.

2. Select the Zoom Options check box.

Using the Printer Software with Windows 57

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3. Select the Zoom To check box.

4. Specify the magnification percentage in the box, then click
OK. The percentage can be set between 50% and 200% in 1%
increments.

If necessary, select the paper size to be printed from the Output
Paper drop-down list.

Modifying the print layout

Your printer can print either two or four pages onto a single page
and specifies the printing order, automatically resizing each page
to fit the specified paper size. You can also choose to print
documents surrounded by a frame.

58 Using the Printer Software with Windows

1. Click the Layout menu.

2. Select the Print Layout check box, and click Print Layout

Settings. The Print Layout Settings dialog box appears.

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Using the Printer Software with Windows 59

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3. Select the number of pages you want to print on one sheet of
paper.

4. Select the Page Order in which the pages are printed on each
sheet. Select the Print the Frame check box when you want to
print the pages surrounded by a frame.

Note:

The Page Order choices depend on the number of pages selected
above, and the paper orientation (Portrait or Landscape) selected on
the Basic Settings menu.

5. Click OK to close the Print Layout Settings dialog box.

6. Click OK on the Layout menu to accept the settings.

60 Using the Printer Software with Windows

Using a watermark

Follow the steps to use a watermark on your document. In the
Watermark dialog box, you can select from a list of predefined
watermarks, or you can make an original watermark with text or
a bitmap. The Watermark dialog box also allows you to make a
variety of detailed watermark settings. For example, you can
select the size, intensity, and position of your watermark.

1. Click the Special menu.

2. Select the Watermark check box.

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3. Click Watermark Settings. The Watermark dialog box
appears.

Using the Printer Software with Windows 61

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4. Select a watermark from the Watermark Name drop-down
list.

5. Select the location on the page where you want to print the
watermark from the Location drop-down list.

6. Adjust the horizontal or vertical Offset position.

7. Select the color from the Color drop-down list.

8. Adjust the image intensity of the watermark with the Intensity
slider bar.

9. Adjust the size of the watermark with the Size slider bar.

10. Select Front (to print the watermark in the foreground of the
document) or Back (to print the watermark in the background
of the document) for the Position setting.

11. Click OK to accept the settings.

62 Using the Printer Software with Windows

Making a new watermark

You can make a new watermark as follows:

1. Click the Special menu.

2. Select the Watermark check box.

3. Click Watermark Settings. The Watermark dialog box
appears.

4. Click New/Delete. The User Defined Watermarks dialog box
appears.

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5. Select Text or BMP and type a name for the new watermark
in the Name box.

6. If you select Text, type the watermark text in the Text box. If
you select BMP, click Browse, select the BMP file you want to
use, then click OK.

Using the Printer Software with Windows 63

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7. Click Save. Your watermark will appear in the List box.

8. Click OK to register the new watermark settings.

Note:

You can register up to 10 watermarks.

Using an overlay

The Overlay Settings dialog box allows you to prepare standard
forms, or templates, that you can use as overlays when printing
other documents. This feature can be useful for creating corporate
letterheads or invoices.

Note:

The overlay function is available only when High Quality (Printer) is
selected as the Printing Mode in the More Settings dialog box.

Creating an overlay

Follow these steps to create and save a form overlay file.

1. Open your application and create the file that you want to use
as an overlay.

2. When the file is ready to be saved as an overlay, choose Print
or Print Setup from the File menu of your application. Then
click Printer, Setup, Options, or Properties, or click a
combination of these buttons, depending on your application.

3. Select the Special menu.

64 Using the Printer Software with Windows

4. Select the Form Overlay check box, and click the Overlay
Settings button to open the Overlay Settings dialog box.

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Using the Printer Software with Windows 65

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5. Click the Create Overlay Data button, then click Settings. The
Form Settings dialog box appears.

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66 Using the Printer Software with Windows

6. Select the Use Form Name check box. Then click the Add Form
Name button. The Add Form dialog box appears.

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7. In the Add Form dialog box, type the form name in the Form
Name box and its description in the Description box.

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Using the Printer Software with Windows 67

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Note:

If you want to name and save the form data you made here to the
optional HDD, be careful to use only the characters shown below.
A - Z, a - z, 0 - 9, and ! ’ ) ( - _ %

8. Click the To Front or To Back button to specify whether the
overlay will be printed as background or foreground of the
document.

9. In the Add Form dialog box, click Register.

10. In the Form Settings dialog box, click OK.

11. In the Overlay Settings dialog box, click OK.

12. Print the file saved as overlay data. It is possible to save any
kind of file as an overlay. The overlay data is created.

Printing with an overlay

Follow the steps to print a document with overlay data.

1. Open the file to print with overlay data.

68 Using the Printer Software with Windows

2. From the application, access the printer driver. Open the File
menu and choose Print or Print Setup. Then click Printer,
Setup, Options, or Properties, or click a combination of these
buttons, depending on the application you use.

3

3. Select the Special menu.

4. Select the Form Overlay check box, and click the Overlay
Settings button to open the Overlay Settings dialog box.

5. In the Overlay Settings dialog box, choose the form from the
Form list, then click OK.

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6. Click OK to print the data.

Using the Printer Software with Windows 69

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Different printer settings overlay data

The overlay data is made with the current printer settings (such
as Resolution: 600 dpi). If you want to make the same overlay with
different printer settings (such as 300 dpi), follow the instructions
below.

1. Re-access the printer driver as described in step 2 in “Creating
an overlay” on page 64.

2. Make the printer settings and exit the printer driver.

3. Send the same data that you made by application to the
printer like step 12 in “Creating an overlay” on page 64.

This setting is available only for Form Name data.

Using HDD form overlay

This function enables faster printing with form overlay data.
Windows users can use the form data registered in the optional
Hard Disk Drive installed in the printer though only an
administrator can register or delete the form data in the Hard Disk
Drive. You can access this function from the Form Selection dialog
box in the printer driver.

Note:

❏ This function is not available when the Color setting is set to Black

in the printer driver’s Basic Settings menu.

❏ This function is not available if the optional Hard Disk Drive is not

installed.

❏ Use this function by inputting the registered form name after

printing the Print List.

70 Using the Printer Software with Windows

❏ When the document’s resolution, paper size or paper orientation

settings are different from the form overlay data that you use, you
cannot print the document with the form overlay data.

❏ This function is available in the ESC/Page Color mode.

Register the form overlay data on the Hard Disk Drive

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Only a network administrator using Windows XP/2000/NT 4.0
is allowed to register the form overlay data on the optional Hard
Disk Drive. See the Administrator’s Guide for details.

Printing with HDD form overlay

All Windows users can use the registered form data in the
optional Hard Disk Drive. Follow these steps to print with HDD
form data.

1. Select the Special menu.

2. Select the Form Overlay check box, and click the Overlay
Settings button to open the Overlay Settings dialog box.

3. Select No Form name in the Form text box, and click Details.
The Form Selection dialog box appears.

Note:

Make sure that the No Form Name is selected. If any form name
is selected, another dialog box will appear.

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Using the Printer Software with Windows 71

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4. Click Printer’s HDD, then enter the registered form name. If
you need the list of the registered form data, click Print List to
print it and confirm the form name.
Also, if you need a sample print-out of the form data, enter
the form name and click the Print Sample button.

5. Choose To Back or To Front to print the form data as
background or foreground of the document.

6. Click OK to print data.

Delete the form overlay data in the Hard Disk Drive

Only a network administrator using Windows XP/2000/NT 4.0
is allowed to delete or edit the form overlay data in the optional
Hard Disk Drive. See the Administrator’s Guide for details.

Printing with the Duplex Unit

Duplex printing with the optional Duplex Unit prints on both
sides of the paper. When printing for binding, the binding edge
can be specified as required to produce the desired page order.

72 Using the Printer Software with Windows

As an ENERGY STAR® partner, EPSON recommends the use of
the double-sided printing function. Refer to
Compliance for more information on the ENERGY STAR
program.

ENERGY STAR

®

®

3

1. Click the Layout tab.

2. Select the Duplex check box.

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3. Select the Left, Top, or Right button as a Binding Position.

4. Click Duplex Settings to open the Duplex Settings dialog box.

Using the Printer Software with Windows 73

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5. Specify the Binding Margin for the front and back sides of the
paper.

6. Select whether the front or back side of the paper is to be
printed as the Start Page.

7. When printing for binding as a booklet, click the Binding
Method check box and make appropriate settings. For details
about each setting, see online help.

8. Click OK to close the Duplex Settings dialog box.

9. Click OK on the Layout menu to accept the settings.

Making Extended Settings

You can make detailed settings such as font setting or offset
setting in the Extended Settings dialog box. To open the dialog
box, click Extended Settings on the Optional Settings menu.

74 Using the Printer Software with Windows

Print True Type fonts as
bitmap button:

Select this button to print, as
bitmap, the True Type fonts that
are not substituted with device
fonts in the document.

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Print True Type fonts with
substitution button:

Settings button: Click this button to open the Font

Uses the settings
specified on the printer

button:

Uses the settings
specified on the driver

button:

Select this button to print the True
Type fonts in the document as
device fonts. This function is not
available when the printing mode
setting on the More Settings
dialog box is set to CRT or High
Quality (PC). For details about the
printing mode setting, see
“Customizing print settings” on
page 54.

Substitution dialog box. This
button is available when the Print

True Type fonts with substitution

button is selected.
Select this button to use the Offset,

the Skip blank page, and the
Ignore the selected paper size
settings on the control panel.

Select this button to use the Offset,
the Skip blank page, and the
Ignore the selected paper size
settings in the printer driver.

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Offset Makes fine adjustments to the

printing position on the front and
the back of data on a page in

0.5 mm increments.

Using the Printer Software with Windows 75

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Skip Blank Page check
box:

When you select this check box,
the printer skips blank pages.

Ignore the selected paper
size check box:

Automatically change to
monochrome mode check

box:

High Speed Graphics
Output check box:

Uses the spooling method
provided by the operation
system check box:

OK button: Click this button to save your

When you select this check box,
the printer prints on loaded paper,
regardless of size.

Select this check box to have the
printer driver analyze the
printing data, and automatically
switch to monochrome mode if
the printing data is black and
white.

Select this check box to optimize
the printing speed of graphics
composed of line drawings such
as overlaid circles and squares.

Clear this check box if graphics do
not print correctly.

Select this check box to enable the
Spool function for Windows
XP/2000/NT 4.0.

settings and to exit the dialog box
or printer driver.

Cancel button: Click this button to exit the dialog

box or printer driver without
saving your settings.

Help button: Click this button to open online

help.

76 Using the Printer Software with Windows

Default button: Click this button to return the

driver settings to the initial
settings.

Using the Reserve Job Function

The Reserve Job function allows you to store print jobs in the
printer’s Hard Disk Drive and to print them later directly from
the printer’s control panel. Follow the instructions in this section
to use the Reserve Job function.

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Note:

You need an optional Hard Disk Drive installed in your printer in order
to use the Reserve Job function. Make sure that the drive is correctly
recognized by the printer driver before you start using the Reserve Job
function.

The table below gives an overview of the Reserve Job options.
Each option is described in detail later in this section.

Reserve Job Option Description

Re-Print Job Lets you print the job now and store it for later

reprinting.

Verify Job L ets you print one copy now to verify the content

before printing multiple copies.
Stored Job Lets you save the print job without printing it now.
Confidential Job Lets you apply a password to the print job and save

it for later printing.

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Using the Printer Software with Windows 77

Jobs stored in the Hard Disk Drive are handled differently
depending on the Reserve Job option. Refer to the tables below
for details.

Reserve Job
Option

Re-Print Job +
Verify Job

Stored Job 64 Delete old jobs
Confidential

Job

Reserve Job
Option

Re-Print Job data remains in
Verify Job
Stored Job Data remains in hard drive
Confidential

Job

Maximum
Number of
Jobs

64
(combined total)

64

After Printing After Turning Off Printer or Using

hard drive

data is cleared Data is cleared

When
Maximum is
Exceeded

Oldest job
automatically
replaced with
newest

manually

Reset All

Data is cleared

When Drive is Full

Oldest job
automatically
replaced with
newest

Delete old jobs
manually

Re-Print Job

The Re-Print Job option allows you to store the job you are
currently printing so that you can reprint it later directly from the
control panel.

Follow these steps to use the Re-Print Job option.

78 Using the Printer Software with Windows

1. Select the Collate in Printer check box on the Basic Settings
menu in the printer driver. Specify the number of copies to be
printed, and make other printer driver settings as appropriate
for your document.

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2. Click the Optional Settings tab and click Reserve Jobs
Settings. The Reserve Job Settings dialog box appears.

3. Select the Reserve Job On check box and click the Re-Print

Job button.

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4. Enter a user name and job name in the corresponding text
boxes. If you want to create a thumbnail of the first page of a
job, select the Create a thumbnail check box. Thumbnails ca
be accessed by entering http:// followed by the internal print
server’s IP address in a Web browser.

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5. Click OK. The printer prints your document, and stores the
print job data on the Hard Disk Drive. To reprint or delete this
data using the printer’s control panel, see “Printing and
Deleting Reserve Job Data” on page 201.

Using the Printer Software with Windows 79

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Verify Job

The Verify Job option allows you to print one copy in order to
verify the content before printing multiple copies.

Follow these steps to use the Verify Job option.

1. Select the Collate OK check box on the Basic Settings menu in
the printer driver. Specify the number of copies to be printed,
and make other printer driver settings as appropriate for your
document.

2. Click the Optional Settings tab and click Reserve Jobs
Settings. The Reserve Job Settings dialog box appears.

3. Select the Reserve Job On check box and click the Verify Job
button.

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4. Enter a user name and job name in the corresponding text
boxes. If you want to create a thumbnail of the first page of a
job, select the Create a thumbnail check box. Thumbnails ca
be accessed by entering http:// followed by the internal print
server’s IP address in a Web browser.

80 Using the Printer Software with Windows

5. Click OK. The printer prints one copy of your document, and
stores the print data with information on the number of
remaining copies on the Hard Disk Drive. After you have
confirmed the printout, you can print the remaining copies or
delete this data using the printer’s control panel. See “Printing
and Deleting Reserve Job Data” on page 201 for instructions.

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Stored Job

The Stored Job option is useful for storing documents you print
on a regular basis, such as invoices. The stored data remains on
the Hard Disk Drive even if you turn off the printer or reset it
using the Reset All function.

Follow these steps to store print data using the Stored Job option.

1. Select the Collate OK check box on the Basic Settings menu in
the printer driver. Specify the number of copies to be printed,
and make other printer driver settings as appropriate for your
document.

2. Click the Optional Settings tab and click Reserve Jobs
Settings. The Reserve Job Settings dialog box appears.

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Using the Printer Software with Windows 81

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3. Select the Reserve Job On check box, and the Stored Job
button.

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4. Enter a user name and job name in the corresponding text
boxes. If you want to create a thumbnail of the first page of a
job, select the Create a thumbnail check box. Thumbnails ca
be accessed by entering http:// followed by the internal print
server’s IP address in a Web browser.

5. Click OK. The printer stores the print data in the Hard Disk
Drive. To print or delete this data using the printer’s control
panel, see “Printing and Deleting Reserve Job Data” on page

201.

Confidential Job

The Confidential Job option allows you to apply passwords to
print jobs stored on the Hard Disk Drive.

Follow these steps to store print data using the Confidential Job
option.

82 Using the Printer Software with Windows

1. Make printer driver settings as appropriate for your
document, then open the Optional Settings menu and click
the Reserve Jobs Settings button. The Reserve Jobs Settings
dialog box appears.

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2. Select the Reserve Job On check box and the Confidential Job
button.

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3. Enter a user name and job name in the corresponding text
boxes.

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4. Set the password for the job by entering a four-digit number
in the password text box.

Note:

❏ Passwords must be four digits.

❏ Only numbers from 1 through 4 can be used for passwords.

❏ Keep passwords in a safe place. You must enter the correct

password when printing a Confidential Job.

Using the Printer Software with Windows 83

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5. Click OK. The printer stores the print job in the Hard Disk
Drive. To print or delete this data using the printer’s control
panel, see “Printing and Deleting Reserve Job Data” on page

201.

Monitoring Your Printer by Using EPSON Status Monitor 3

The EPSON Status Monitor 3 monitors your printer and gives you
information about its current status.

Note:

Before using EPSON Status Monitor 3, be sure to read the README
file under the ESM3 folder. This file contains the latest information on
the EPSON Status Monitor 3.

Note for Windows XP users:

❏ Shared Windows XP LPR connections and shared Windows XP

Standard TCP/IP connections with Windows clients do not support
the Job Management function.

❏ The EPSON Status Monitor 3 utility is not available when printing

from a Remote Desktop connection.

Note for Windows 95 users:

Network printers can not be monitored with EPSON Status Monitor 3.

Installing EPSON Status Monitor 3

Follow these steps to install EPSON Status Monitor 3.

84 Using the Printer Software with Windows

1. Insert the printer software CD-ROM in the CD-ROM drive.
The Installation Program screen appears as shown below.

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If it does not appear, double-click the My Computer icon. Click
the CD-ROM icon, then select Open from the file menu.Then
double-click SETUP.EXE.

2. In the Installation Program screen, double-click Install
Software.

Using the Printer Software with Windows 85

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3. Click the Advanced button.

4. Select EPSON Status Monitor 3, and click Install.

86 Using the Printer Software with Windows

5. In the dialog box that appears, make sure that your printer’s
icon is selected, and click OK. This automatically installs the
utility program.

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6. When the installation is complete, click OK.

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Using the Printer Software with Windows 87

Accessing EPSON Status Monitor 3

Here is the way to access EPSON Status Monitor 3: Open the
printer software, click the Utility tab, then click the EPSON Status
Monitor 3 button.

88 Using the Printer Software with Windows

Getting printer status details

You can monitor printer status and obtain information on
consumable products using the EPSON Status Monitor 3 dialog
box.

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5

7
8

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6

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Note:

The screen shot may vary depending on your printer.

1. Icon/Message: The icon and message show the

printer status.

2. Printer image: The image at the upper left shows the

printer status graphically.

Using the Printer Software with Windows 89

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3. Text box: The text box next to the printer image
displays the current status of the
printer. When a problem occurs, the
most probable solution is displayed.

4. Close button: Clicking this button closes the dialog
box.

5. Paper: Displays the paper size and the
approximate amount of paper
remaining in the paper source.
Information for the optional cassette is
displayed only if this option is
installed.

6. Toner: Indicates the amount of remaining
toner. The toner icon flashes if the
toner is low.

7. Photoconductor

Unit Life:

8. Waste toner

collector:

Indicates the remaining functional life
of the photoconductor unit.

Blinks when the waste toner collector
is not installed correctly or is near full.

Using the Job Management function

You can obtain information on the print jobs on the Job
Information menu on the EPSON Status Monitor 3 dialog box.

90 Using the Printer Software with Windows

To display the Job Information menu, select the Show job
information check box on the Monitoring Preferences dialog box.

(See “Setting Monitoring Preferences” on page 95 for details.)
Then click the Job Information tab on the EPSON Status Monitor
3 dialog box.

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4

1. Status: Waiting: The print job which waiting to be
printed.

Printing: The print job which is printed

currently.

Completed: Displays only your jobs that have

finished printing.

Canceled: Displays only your jobs that have been

canceled printing.

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6

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Held: The print job to be hold.

2. Job Name:Displays the user’s print job file names. Other users

print jobs are displayed as --------.

Using the Printer Software with Windows 91

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3. Job Type: Displays the job type. When the Reserve job function
is used, the jobs are displayed as Stored, Verify,
Re-Print, and Confidential respectively. About the
Reserve Job function, see “Using the Reserve Job
Function” on page 77.

4. Refresh

button:

5 Print

button:

6. Cancel

Job
button:

Clicking this button refreshes the information on
this menu.

Displays the dialog box to print the spooled and
Held status job.
See “Re-printing your print job” on page 92 for
details.

Selecting a print job and clicking this button, cancels
the selected print job.

Re-printing your print job

Clicking the Print button on the EPSON Status Monitor 3 screen
lets you print a spooled job.
Follow the steps below to re-print your job.

Note:

You cannot re-print your jobs in the following cases.

❏ The status of the job is other than Held.
❏ The job is sent by someone other than you.
❏ When multiple jobs are selected

1. Access EPSON Status Monitor 3. See “Accessing EPSON

Status Monitor 3” on page 88 for details.

2. Click Job Information tab.

92 Using the Printer Software with Windows

3. Click the Print button. The following screen appears.

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4. In the screen, confirm the job name and select a copy number
from 1 to 999.

5. Click OK to reprint your job.

Supporting connection to use the Job Management function

The Job Management function is available when the following
connections are used:

❏ When using the EPSON Net Direct Print TCP/IP connection

(in Windows Me, 98, 95 and XP, 2000 or NT 4.0)

❏ When using the LPR connections (in Windows XP, 2000 and

NT 4.0)

❏ When using standard TCP/IP connections (in Windows XP

and 2000)

❏ Shared Windows XP, 2000 and NT 4.0 LPR connections and

shared Windows XP and 2000 Standard TCP/IP connections
with Windows Me, 98, 95, XP, 2000 and NT 4.0 clients

Note:

You can not use this function in the following situ at ions:

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❏ When using an optional Ethernet interface card that doesn’t support

the Job Management function.

Using the Printer Software with Windows 93

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❏ When the NetWare connections do not support the Job Management

function.

❏ When the printing jobs from NetWare and NetBEUI are displayed

as “Unknown” on the Job Management menu.

❏ Note that if the user account used to log on to a client is different

from the user account used to connect to the server, the Job
Management function is not available.

Setting to notify when printing is completed

When the Notify when printing completed check box is selected,
the Notify when printing completed function can be used.

To use this function, click the specified print job from the print job
list on the Job Information menu in the EPSON Status Monitor 3
dialog box. When the target job is completed, the Notify when
printing completed dialog box appears.

Note:

When you canceled the target job, the Notify when printing completed
dialog box does not appear.

94 Using the Printer Software with Windows

Setting Monitoring Preferences

To make specific monitoring settings, click Monitoring
Preferences in the Utility tab of the printer driver. The Monitoring

Preferences dialog box appears.

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The following settings and buttons appear in the dialog box:

1. Select Notification: Use the check boxes in this area to

select the types of error that you
wish to be notified about.

2. Event: Displays the events where

notification screens appear.

Using the Printer Software with Windows 95

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3. Screen Notification: Displays which event is set for
notification.

4. Default button: Restores default settings.

5. Select Shortcut Icon: To use the shortcut icon, select the
Shortcut Icon check box and choose
an icon. The icon you select appears
on the right side of the task bar.
Once the shortcut icon is in the task
bar, you can double-click it to open
the EPSON Status Monitor 3 dialog
box. Alternatively, you can
right-click the shortcut icon and
select Monitoring Preferences to
open the Monitoring Preferences
dialog box, and EPSON AL-C1900
Advanced to open the EPSON
Status Monitor 3 dialog box.

6. Show job information

check box:

7. Allow monitoring of

shared printers check
box:

8. OK button: Saves new changes.

9. Cancel button: Cancels any changes.

10. Help button: Opens online help for the

Displays the job information menu
in the EPSON Status Monitor 3
window.

To monitor a shared printer, select
this check box. You need to make
this setting on the server.

Monitoring Preferences dialog box.

96 Using the Printer Software with Windows

Status Alert window

The Status Alert window indicates what type of error has
occurred and offers you a possible solution. The window closes
automatically once the problem is cleared.

This window will also appear according to the selected
notification in the Monitoring Preferences dialog box.

If you wish to see information about printer consumables, click
EPSON Status Monitor 3 button. Once this button is clicked, the
Status Alert window will not disappear even after a problem is
cleared. Click Close to close the window.

Stopping monitoring

You can stop monitoring the printing status by clearing the
Monitor the Printing Status check box in the printer driver’s Utility
menu if you don’t need to monitor the printer at all.

Note:

❏ The Monitor the Printing Status check box is displayed in the

Utility menu of Document Defaults in Windows NT 4.0, or in the
Utility menu of Printing Preference in Windows XP/2000.

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❏ You can find out the current printer status by clicking the EPSON

Status Monitor 3 icon in the printer driver’s Utility menu.

Setting Monitored Printers

You can use Monitored Printers utility to change the type of
printers that EPSON Status Monitor 3 will monitor. When you
install EPSON Status Monitor 3, this utility is also installed.
Usually, it is not necessary to change a setup.

Using the Printer Software with Windows 97

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1. Click Start, point to Programs, point to EPSON Printers, then

click the Monitored printers.

2. Clear the check box of the printers which are not monitored.

3. Click OK to accept the setting.

Setting for the USB Connection

The USB interface that comes with your printer complies with
Microsoft Plug and Play (PnP) USB specifications.

Note:

Only PC systems equipped with a USB connector and running
Windows Me, 98, XP, and 2000 support the USB interface.

1. Click Start, point to Settings, then click Printers.

2. Right-click the EPSON AL-C1900 Advanced icon, and click

Properties on the menu that appears.

3. Click the Details tab. In Windows 2000, click the Port tab.

98 Using the Printer Software with Windows

4. Select the appropriate USB port from the Print to the following
port drop-down list. In Windows Me or 98, select
EPUSB1(EPSON AL-C1900 Advanced). In Windows
XP/2000, select USB001 in the list on the Ports menu.

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Note:

This screen is a Windows 98 screen.

5. Click OK to save this setting.

Using the Printer Software with Windows 99

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Canceling Printing

If the printouts are not what you expected and display incorrect
or garbled characters or images, you may need to cancel printing.
When the printer icon is displayed on the taskbar, follow the
instructions below to cancel the printing.

Double-click the printer icon on the task bar, then click Purge Print
Documents from the Printer menu.

After the last page is output, the Ready (green) light on the printer
turns on.

The current job is canceled.

Note:

You can also cancel the current print job that is sent from your computer,
by pressing the Cancel Job button on the printer’s control panel. When
canceling the print job, be careful not to cancel print sent by other users.

100 Using the Printer Software with Windows