Epson C11CG77401BY User Manual

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Page 1

User's Guide

NPD5965-01 EN

Page 2

User's Guide

Contents

About This Manual

Introduction to the Manuals...................8

Using the Manual to Search for Information. . . . . . . 8

Marks and Symbols........................10

Descriptions Used in this Manual..............10

Operating System References.................10

Important Instructions

Safety Instructions.........................12

Printer Advisories and Warnings.............. 13

Advisories and Warnings for Setting Up the

Printer................................13

Advisories and Warnings for Using the Printer. . 14 Advisories and Warnings for Transporting or

Storing the Printer.......................14

Advisories and Warnings for Using the

Printer with a Wireless Connection...........14

Advisories and Warnings for Using the

Touchscreen........................... 14

Protecting Your Personal Information...........15

Printer Basics

Part Names and Functions...................16

Control Panel.......................... 20

Basic Screen Conguration...................21

Icons displayed in the LCD Screen........... 22

Touch Screen Operations..................23

Entering Characters......................24

Job/Status Screen

Viewing Animations........................25

Conguration

.............25

Preparing the Printer

Loading Papers........................... 27

Available Paper and Capacities..............27

Loading Paper in the Paper Cassette..........32

Loading Paper in the Rear Paper Feed.........34

Loading Envelopes and Precautions.......... 37

Loading Long Papers.....................38

List of Paper Type....................... 38

Placing Originals..........................39

Available Originals for the ADF.............39

Placing Originals on the ADF...............39

Placing Originals on the Scanner Glass. . . . . . . . 42

Inserting an External USB Device..............44

Inserting and Removing an External USB

Device................................44

Accessing an External USB Device From a

Computer.............................44

Using an Email Server......................45

Conguring

Email Server Setting Items.................46

Checking an Email Server Connection........47

Messages Displayed During Connection Check. . 47

Managing Contacts........................49

Starting from Importing Contacts from

Another Epson Printer....................49

Registering or Editing Contacts............. 49

Registering or Editing Grouped Contacts. . . . . . 50

Registering Frequently Used Contacts.........51

Backing up Contacts using a Computer........51

Setting a Shared Folder......................52

Checking the Computer Name..............52

Enabling the Sharing Setting................52

Creating a Shared Folder..................53

Registering the Shared Folder in Contacts......54

Registering Your Favorite Settings as a Preset......55

Menu Options for Presets..................55

Menu Options for Settings...................55

Menu Options for General Settings...........55

Menu Options for Print Counter.............65

Menu Options for Supply Status.............65

Menu Options for Maintenance............. 66

Menu Options for Language................66

Menu Options for Printer Status/Print.........67

Menu Options for Contacts Manager......... 67

Menu Options for User Settings............. 68

Menu Options for Authentication Device Status. 68 Menu Options for Epson Open Platform

Information............................68

Saving Power.............................68

Saving Power - Control Panel...............69

Mail Server...................45

Fax Settings

Before Using Fax Features....................70

Connecting to a Phone Line..................70

Compatible Telephone Lines................70

Connecting the Printer to a Phone Line........71

Connecting Your Phone Device to the Printer. . . 72

Page 3

User's Guide

Contents

Making the Printer Ready to Send and Receive

Faxes (Using Fax Setting Wizard)..............74

Making Settings Individually for Printer's Fax

Features.................................76

Setting Receive Mode.....................76

Making Settings When You Connect an

External Phone Device....................78

Making Print Settings to Receive Faxes........79

Making Settings to Save and Forward

Received Faxes..........................79

Making Settings for Blocking Junk Faxes.......86

Making Settings to Send and Receive Faxes

on a Computer..........................87

Menu Options for Fax Settings................88

Quick Operation Button Menu..............88

Send Settings Menu......................88

Receive Settings Menu....................89

Report Settings Menu.....................94

Basic Settings Menu......................94

Security Settings Menu....................96

Check Fax Connection....................97

Fax Setting Wizard.......................97

Network Settings

Network Connection Types..................98

Ethernet Connection.....................98

Wi-Fi Connection....................... 99

Wi-Fi Direct (Simple AP) Connection.........99

Connecting to a Computer..................100

Connecting to a Smart Device................101

Connecting to a smart device over a wireless

router...............................101

Connecting to an iPhone or iPad (iOS

devices) using Wi-Fi Direct................101

Connecting to Android Devices using Wi-Fi

Direct...............................104

Connecting to Devices other than iOS and

Android using Wi-Fi Direct............... 106

Making Wi-Fi Settings from the Printer.........110

Making Wi-Fi Settings by Entering the SSID

and Password..........................110

Making Wi-Fi Settings by Push Button Setup

(WPS)...............................111

Making Wi-Fi Settings by PIN Code Setup

(WPS)...............................112

Making Advanced Network Settings.........113

Checking the Network Connection Status.......115

Network Icon..........................115

Checking Detailed Network Information

from the Control Panel...................115

Printing a Network Connection Report. . . . . . . 116

Printing a Network Status Sheet............ 122

Replacing or Adding New Wireless Routers. . . . . . 123

Changing the Connection Method to a Computer. 123 Changing the Network Connection to Ethernet

from the Control Panel.....................124

Changing the Wi-Fi Direct (Simple AP) Settings. . 124

Disabling Wi-Fi from the Control Panel.........125

Disconnecting Wi-Fi Direct (Simple AP)

Connection from the Control Panel............125

Restoring the Network Settings from the

Control Panel............................126

Printing

Printing from the Printer Driver on Windows. . . . 127

Accessing the Printer Driver...............127

Printing Basics.........................127

Printing on 2-Sides......................129

Printing Several Pages on One Sheet.........130

Printing and Stacking in Page Order (Reverse

Order Printing)........................131

Printing a Reduced or Enlarged Document. . . . 131

Printing One Image on Multiple Sheets for

Enlargement (Creating a Poster)............132

Printing with a Header and Footer.......... 138

Printing a Watermark....................139

Printing Password-Protected Files...........140

Printing Multiple Files Together............ 140

Printing Using the Color Universal Print

Feature.............................. 141

Adjusting the Print Color.................142

Printing to Emphasize in Lines...........142

Printing Clear Bar Codes................. 143

Canceling Printing......................143

Menu Options for the Printer Driver.........144

Printing from the PostScript Printer Driver on

Windows...............................146

Menu Options for the PostScript Printer Driver 147

Canceling Printing......................148

Printing from the Printer Driver on Mac OS. . . . . 149

Printing Basics.........................149

Printing on 2-Sides......................150

Printing Several Pages on One Sheet.........151

Printing and Stacking in Page Order (Reverse

Order Printing)........................151

Printing a Reduced or Enlarged Document. . . . 152

Adjusting the Print Color.................153

Canceling Printing......................153

Menu Options for the Printer Driver.........153

Page 4

User's Guide

Contents

Making Operation Settings for the Mac OS

Printer Driver......................... 155

Printing from the PostScript Printer Driver on

Mac OS................................156

Menu Options for the PostScript Printer Driver 157

Canceling Printing......................158

Printing Files from a Memory Device.......... 158

Printing JPEG Files from a Memory Device. . . . 158

Printing PDF or TIFF Files from a Memory

Device...............................159

Menu Options for Memory Device..........160

Printing from Smart Devices.................162

Using Epson iPrint......................162

Using Epson Print Enabler................163

Using AirPrint.........................164

Canceling Ongoing or Queued Jobs............165

Copying

Copying Basics...........................166

Copying on 2-Sides....................... 166

Copying Multiple Originals onto One Sheet. . . . . .167

Basic Menu Options for Copying............. 167

Advanced Menu Options for Copying..........168

Scanning

Scanning Using the Control Panel.............171

Scanning to a Network Folder or FTP Server. . . 171

Scanning to an Email....................174

Scanning Using the Settings Registered on

the Computer (Document Capture Pro)...... 177

Scanning to a Memory Device............. 180

Scanning to the Cloud...................182

Scanning Using WSD....................184

Scanning from a Computer..................186

Authenticating Users on Epson Scan 2 when

Using Access Control....................186

Scanning Using Epson Scan 2..............186

Scanning from Smart Devices................189

Installing Epson iPrint...................189

Scanning Using Epson iPrint...............189

Faxing

Before Using Fax Features...................191

Sending Faxes Using the Printer..............191

Sending Faxes Using the Control Panel.......191

Sending Faxes Dialing from the External

Phone Device..........................194

Sending Faxes On Demand (Using Polling

Send/Bulletin Board Box).................194

Various Ways of Sending Faxes.............196

Receiving Faxes on the Printer............... 200

Receiving Incoming Faxes.................201

Receiving Faxes by Making a Phone Call......202

Saving and Forwarding Received Faxes. . . . . . . 204

Viewing Received Faxes Saved in the Printer

on the LCD Screen......................205

Menu Options for Faxing...................206

Recipient.............................206

Fax Settings...........................206

More................................208

Menu Options for Fax Box..................209

Inbox/Condential......................209

Stored Documents......................211

Polling Send/Board..................... 212

Checking the Status or Logs for Fax Jobs........214

Displaying Information when Received Faxes

are Unprocessed (Unread/Not Printed/Not

Saved/Not Forwarded)...................214

Checking Fax Jobs in Progress..............216

Checking the Fax Job History..............216

Reprinting Received Documents............216

Sending a Fax from a Computer..............217

Sending Documents Created Using an

Application (Windows)...................217

Sending Documents Created Using an

Application (Mac OS)....................219

Receiving Faxes on a Computer...............220

Saving Incoming Faxes on a Computer.......221

Canceling the Feature that Saves Incoming

Faxes to the Computer...................221

Checking for New Faxes (Windows)......... 222

Checking for New Faxes (Mac OS).......... 223

Replacing Ink Supply Units and Other Consumables

Checking the Status of the Remaining Ink and

the Maintenance Box......................224

Checking the Status of the Remaining Ink

and the Maintenance Box - Control Panel. . . . . 224

Checking the Status of the Remaining Ink

and the Maintenance Box - Windows.........224

Checking the Status of the Remaining Ink

and the Maintenance Box - Mac OS..........224

Ink Supply Unit Codes.....................225

Ink Supply Unit Handling Precautions..........225

Replacing Ink Supply Units..................226

Page 5

User's Guide

Contents

Maintenance Box Code.....................227

Maintenance Box Handling Precautions. . . . . . . . 227

Replacing a Maintenance Box................227

Temporarily Printing with Black Ink...........228

Temporarily Printing with Black Ink -

Control Panel..........................228

Temporarily Printing with Black Ink - Windows 229

Conserving Black Ink when the Black Ink Is

Low (for Windows Only)................... 230

Maintaining the Printer

Checking and Cleaning the Print Head.........231

Checking and Cleaning the Print Head -

Control Panel..........................231

Checking and Cleaning the Print Head -

Windows.............................232

Checking and Cleaning the Print Head - Mac

OS..................................232

Aligning Ruled Lines......................232

Cleaning the Paper Path for Ink Smears.........233

Cleaning the ADF........................ 233

Cleaning the Scanner Glass..................236

Network Service and Software Information

Application for Conguring Printer Operations

(Web Cong)............................237

Running Web Cong on a Web Browser. . . . . . 237

Running Web Cong on Windows.......... 238

Running Web Application for Scanning Documents and

Images (Epson Scan 2).....................238

Adding the Network Scanner..............239

Application for Conguring Scanning from the

Computer (Document Capture Pro)...........240

Application for

Sending Faxes (FAX Utility).................240

Application for Sending Faxes (PC-FAX Driver). . 241 Application for Printing Web Pages (E-Web

Print)(for Windows Only)...................241

Application for Conguring Multiple Devices

(EpsonNet Cong)........................242

Soware Update Tools (EPSON Soware

Updater)...............................242

Installing the Latest Applications..............243

Installing a PostScript Printer Driver...........244

Conguring

on Mac OS............238

Cong

Fax Operations and

Installing a PostScript Printer Driver -

Windows.............................244

Installing a PostScript Printer Driver - Mac OS. 244

Installing the Epson Universal Printer Driver

(for Windows Only).......................245

Uninstalling Applications...................245

Uninstalling Applications - Windows.........246

Uninstalling Applications - Mac OS..........246

Printing Using a Network Service.............247

Solving Problems

Checking the Printer Status..................248

Checking Messages on the LCD Screen. . . . . . . 248

Error Code on the Status Menu.............250

Checking the Printer Status - Windows.......255

Checking the Printer Status - Mac OS........255

Checking the

Removing Jammed Paper...................256

Paper Does Not Feed Correctly...............256

Paper Jams............................257

Paper Feeds at a Slant....................257

Several Sheets of Paper are Fed at a Time. . . . . . 257

Paper Does Not Feed from the Optional

Paper Cassette Unit.....................257

Paper Out Error Occurs..................257

Original Does Not Feed in the ADF..........257

Power and Control Panel Problems............258

Power Does Not Turn On.................258

Power Does Not Turn O.................259

Power Turns O Automatically.............259

LCD Screen Gets Dark...................259

Touch Screen Does Not Respond............259

Cannot Operate from the Control Panel. . . . . . 259

Cannot Print from a Computer...............259

Checking the Connection (USB)............259

Checking the Connection (Network).........260

Checking the Soware and Data. . . . . . . . . . . . 260

Checking the Printer Status from the

Computer (Windows)....................262

Checking the Printer Status from the

Computer (Mac OS).....................263

When You Cannot Make Network Settings......263

Cannot Connect from Devices Even ough

Network Settings are No Problems.......... 264

Checking the SSID Connected to the Printer. . . 265

Checking the SSID for the Computer.........266

Cannot Print from an iPhone or iPad.......... 267

Printout Problems........................267

Soware

Status................ 256

Page 6

User's Guide

Contents

Adjusting the Print Quality................267

Adjusting Print Quality per Paper...........268

Printout is Scued or Color is Missing........269

Banding or Unexpected Colors Appear.......270

Colored Banding Appears at Intervals of

Approximately 3.3 cm....................270

Blurry Prints, Vertical Banding, or

Misalignment..........................271

Print Quality is Poor.....................271

Paper Is Smeared or Scued...............272

Paper is Smeared During Automatic 2-Sided

Printing..............................273

Printed Photos are Sticky.................273

Images or Photos are Printed in Unexpected

Colors...............................274

Position, Size, or Margins of the Printout

e

Are Incorrect..........................274

Printed Characters Are Incorrect or Garbled. . . 274

e Printed Image Is Inverted..............275

Mosaic-Like Patterns in the Prints...........275

Unintentionally Printing on 2-Sides..........275

Uneven Colors, Smears, Dots, or Straight

Lines Appear in the Copied Image...........275

Moiré (Cross-Hatch) Patterns Appear in the

Copied Image......................... 276

An Image of the Reverse Side of the Original

Appears in the Copied Image.............. 276

e Printout Problem Could Not be Cleared. . . 276

Other Printing Problems................... 276

Printing Is Too Slow.....................276

Printing Slows Down Dramatically During

Continuous Printing.....................277

Cannot Cancel Printing from a Computer

Running Mac OS X v10.6.8................277

PostScript Printer Driver Problems............277

Printer Does Not Print While Using

PostScript Printer Driver................. 278

Printer Does Not Print Correctly While

Using PostScript Printer Driver.............278

Print Quality Is Poor While Using PostScript

Printer Driver......................... 278

Printing Is Too Slow While Using PostScript

Printer Driver......................... 278

Cannot Start Scanning.....................278

Scanned Image Problems...................279

Uneven Colors, Dirt, Spots, and so on Appear

when Scanning from the Scanner Glass.......279

Straight Lines Appear when Scanning from

ADF................................279

e Image Quality Is Rough...............280

Oset Appears in the Background of Images. . . 280

Text is Blurred.........................280

Moiré Patterns (Web-Like Shadows) Appear. . . 280 Cannot Scan the Correct Area on the

Scanner Glass..........................281

Text is Not Recognized Correctly when

Saving as a Searchable PDF................281

Cannot Solve Problems in the Scanned Image. . 281

Cannot Save Scanned Images to the Shared Folder 282

Checking Messages on the Printer...........282

Saving the Scanned Images Takes a Long Time. .284 Switch Between Private Network and Public

Network.............................284

Other Scanning Problems...................287

Scanning Speed Is Slow...................287

Cannot Send the Scanned Image by Email. . . . . 287

Scanning Stops when Scanning to PDF/

Multi-TIFF........................... 287

Problems when Sending and Receiving Faxes. . . . .287

Cannot Send or Receive Faxes..............287

Cannot Send Faxes......................289

Cannot Send Faxes to a

Cannot Send Faxes at a Specied Time....... 290

Cannot Receive Faxes....................290

Cannot Save Received Faxes to a Memory

Device...............................290

Memory Full Error Occurs................290

Sent Fax Quality Is Poor..................291

Faxes Are Sent at the Wrong Size............291

Received Fax Quality Is Poor...............292

Received Faxes Are Not Printed............ 292

Pages are Blank or only a Small Amount of Text is Printed on the Second Page in

Received Faxes.........................292

Other Faxing Problems.....................292

Cannot Make Calls on the Connected

Telephone............................292

Answering Machine Cannot Answer Voice

Calls................................293

Sender's Fax Number Not Displayed on

Received Faxes or the Number Is Wrong. . . . . . 293

Other Problems..........................293

Slight Electric Shock when Touching the

Printer...............................293

Operation Sounds Are Loud...............293

e Date and Time Are Incorrect........... 293

Memory Device Is not Recognized.......... 294

Cannot Save Data to a Memory Device.......294

Forgot Your Password....................294

Application Is Blocked by a Firewall (for

Windows Only)........................294

"×" Is Displayed on the Photo Selection Screen. .294

Specic

Recipient.....289

Page 7

User's Guide

Contents

Appendix

Technical Specications....................295

Printer

Scanner

Interface Specications...................296

Fax Specications.......................296

Network Function List...................297

Wi - F i

Ethernet Specications...................298

Security Protocol.......................299

PostScript Level 3 Compatibility............299

Supported

External USB Device Specications..........299

Supported Data Specications..............300

Dimensions...........................300

Electrical

Environmental Specications..............301

Installation Location and Space.............302

System Requirements....................303

Font Information.........................304

Available Fonts for PostScript..............304

Available Fonts for PCL (URW)............ 305

List of Symbol Sets......................306

Installing the Optional Units.................309

Optional Paper Cassette Unit Code..........309

Installing the Optional Paper Cassette Unit. . . . 309

Regulatory Information....................314

Standards and Approvals................. 314

German Blue Angel.....................315

Restrictions on Copying..................315

Transporting and Storing the Printer...........316

Trademarks.............................320

Where to Get Help........................322

Technical Support Web Site................322

Contacting Epson Support................322

Specications

ird

Specications

....................295

................... 296

.....................298

Party Services.............299

.................. 301

Page 8

User's Guide

About This Manual

Introduction to the Manuals

e following manuals are supplied with your Epson printer. As well as the manuals, check the various types of help information available from the printer itself or from the Epson soware applications.

❏ Important Safety Instructions (paper manual)

Provides you with instructions to ensure the safe use of this printer.

❏ Start Here (paper manual)

Provides you with information on setting up the printer and installing the soware.

❏ User's Guide (digital manual)

is manual. Provides overall information and instructions on using the printer, on network settings when using the printer on a network, and on solving problems.

❏ Administrator's Guide (digital manual)

Provides network administrators with information on management and printer settings such as the e-mail notication

You can obtain the latest versions of the above manuals with the following methods.

❏ Paper manual

Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support website at http://support.epson.net/.

❏ Digital manual

Start EPSON Soware Updater on your computer. EPSON Soware Updater checks for available updates of Epson soware applications and the digital manuals, and allows you to download the latest ones.

Related Information

& “Soware Update Tools (EPSON Soware Updater)” on page 242

feature.

Using the Manual to Search for Information

e PDF manual allows you to search for information you are looking for by keyword, or jump directly to specic sections using the bookmarks. You can also print only the pages you need. is section explains how to use a PDF manual that has been opened in Adobe Reader X on your computer.

Page 9

User's Guide

About This Manual

Searching by keyword

Click Edit > Advanced Search. Enter the keyword (text) for information you want to nd in the search window, and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.

Jumping directly from bookmarks

Click a title to jump to that page. Click + or > to view the lower level titles in that section. To return to the previous page, perform the following operation on your keyboard.

❏ Win d o w s : H o l d down Alt, and then press ←.

❏ Mac OS: Hold down the command key, and then press ←.

Printing only the pages you need

You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you want to print in Pages in Pages to Print.

❏ To specify a series of pages, enter a hyphen between the start page and the end page.

Example: 20-25

❏ To specify pages that are not in series, divide the pages with commas.

Example: 5, 10, 15

Page 10

User's Guide

About This Manual

Marks and Symbols

Caution:

Instructions that must be followed carefully to avoid bodily injury.

Important:

Instructions that must be observed to avoid damage to your equipment.

Note:

Provides complementary and reference information.

Related Information

& Links to related sections.

Descriptions Used in this Manual

❏ Screenshots of the printer driver and the Epson Scan 2 (scanner driver) screens are from Windows 10 or macOS

High Sierra. e content displayed on the screens varies depending on the model and situation.

❏ Illustrations used in this manual are examples only. Although there may be slight dierences depending on the

model, the method of operation is the same.

❏ Some of the menu items on the LCD screen vary depending on the model and settings.

❏ You can read the QR code using dedicated app.

Operating System References

Windows

In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista", "Windows XP", "Windows Server 2016", "Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server 2003" refer to the following operating systems. Additionally, "Windows" is used to refer to all versions.

❏ Microso

❏

Microso

❏ Microso

❏

Microso

❏ Microso

❏

Microso

❏ Microso

Win d o w s® 10 operating system

Win d o w s® 8.1 operating system

Win d o w s® 8 operating system

Win d o w s® 7 operating system

Win d o w s Vis ta® operating system

Win d o w s® XP operating system

Win d o w s® XP Professional x64 Edition operating system

Win d o w s Ser v e r® 2016 operating system

Win d o w s Ser v e r® 2012 R2 operating system

Page 11

User's Guide

About This Manual

❏ Microso® Win d o w s Ser v e r® 2012 operating system

❏

Microso

❏ Microso

❏

Microso

Mac OS

In this manual, "Mac OS" is used to refer to macOS High Sierra, macOS Sierra, OS X El Capitan, OS X Yosemite, OS X Mavericks, OS X Mountain Lion, Mac OS X v10.7.x, and Mac OS X v10.6.8.

Win d o w s Ser v e r® 2008 R2 operating system

Win d o w s Ser v e r® 2008 operating system

Win d o w s Ser v e r® 2003 R2 operating system

Win d o w s Ser v e r® 2003 operating system

Page 12

User's Guide

Important Instructions

Safety Instructions

Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future reference. Also, be sure to follow all warnings and instructions marked on the printer.

❏ Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following

Web site to learn the meaning of the symbols.

http://support.epson.net/symbols

❏ Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of

other cords with this printer or the use of the supplied power cord with other equipment may result in re or electric shock.

❏ Be sure your AC power cord meets the relevant local safety standard.

❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by

yourself, except as specically explained in the printer's manuals.

❏ Unplug the printer and refer servicing to qualied service personnel under the following conditions:

e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.

❏ Place the printer near a wall outlet where the plug can be easily unplugged.

❏ Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations

subject to shocks, vibrations, high temperature or humidity.

❏ Take care not to spill liquid on the printer and not to handle the printer with wet hands.

❏ Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely

aect the operation of cardiac pacemakers.

❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them

thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.

❏ Avoid using a telephone during an electrical storm.

❏ Do not use a telephone to report a gas leak in the vicinity of the leak.

❏ e printer is heavy and should not be lied or carried by less than two people. Uninstall paper cassette 2 if it is

installed. When liing the printer, two or more people should assume the correct positions as shown below.

may be a remote risk of electric shock from lightning.

ere

Page 13

User's Guide

Important Instructions

❏ Be careful when you handle used ink supply units, as there may be some ink around the ink supply port.

❏ If ink gets on your skin, wash the area thoroughly with soap and water.

❏ If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer

a thorough ushing, see a doctor immediately.

❏ If ink gets into your mouth, see a doctor right away.

❏ Do not disassemble the ink supply unit and the maintenance box; otherwise ink may get into your eyes or on

your skin.

❏ Do not shake ink supply units too vigorously; otherwise ink may leak from the ink supply units.

❏ Keep ink supply units and maintenance box out of the reach of children.

Printer Advisories and Warnings

Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this manual for future reference.

Advisories and Warnings for Setting Up the Printer

❏ Do not block or cover the vents and openings in the printer.

❏ Use only the type of power source indicated on the printer's label.

❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.

❏ Avoid electrical outlets controlled by wall switches or automatic timers.

❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as

loudspeakers or the base units of cordless telephones.

❏

power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place

e objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.

❏ If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into

the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.

❏ If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit

breaker to provide adequate short-circuit protection and over-current protection for the printer.

❏ When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the

connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

❏ Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer

will not operate properly if it is tilted at an angle.

❏ Allow space above the printer so that you can fully raise the document cover.

❏ Leave enough space in front of the printer for the paper to be fully ejected.

❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct

sunlight, strong light, or heat sources.

Page 14

User's Guide

Important Instructions

Advisories and Warnings for Using the Printer

❏ Do not insert objects through the slots in the printer.

❏ Do not put your hand inside the printer during printing.

❏ Do not touch the white at cable inside the printer.

❏ Do not use aerosol products that contain

❏ Do not move the print head by hand; otherwise, you may damage the printer.

❏ Be careful not to trap your ngers when closing the scanner unit.

❏ Do not press too hard on the scanner glass when placing the originals.

❏ Always turn the printer o using the

until the

❏ If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical

outlet.

light stops ashing.

ammable

button. Do not unplug the printer or turn o the power at the outlet

gases inside or around the printer. Doing so may cause

Advisories and Warnings for Transporting or Storing the Printer

❏ When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;

otherwise ink may leak.

❏ Before transporting the printer, make sure that the print head is in the home (far right) position, and the ink

supply units are installed.

Advisories and Warnings for Using the Printer with a Wireless

re.

Connection

❏ Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing

them to malfunction. When using this printer inside medical facilities or near medical equipment, follow directions from the authorized personnel representing the medical facilities, and follow all posted warnings and directions on the medical equipment.

❏ Radio waves from this printer may negatively aect the operation of automatically controlled devices such as

automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near automatically controlled devices, follow all posted warnings and directions on these devices.

Advisories and Warnings for Using the Touchscreen

❏

LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven

e brightness. ese are normal and do not indicate that it is damaged in any way.

❏ Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.

❏

exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel

e surface chips or cracks, and do not touch or attempt to remove the broken pieces.

❏ Press the touchscreen gently with your nger. Do not press force or operate with your nails.

❏ Do not use sharp objects such as ball point pens or sharp pencils to perform operations.

Page 15

User's Guide

Important Instructions

❏ Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause

performance to deteriorate.

Protecting Your Personal Information

When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's memory by selecting the menus on the control panel as described below.

Settings > General Settings > System Administration > Restore Default Settings > Clear All Data and Settings

Page 16

User's Guide

Printer Basics

Part Names and Functions

ADF (Automatic Document Feeder) cover

(F)

ADF edge guides Feeds originals straight into the printer. Slide to the edges of the

ADF input tray Feeds originals automatically.

ADF output tray Holds originals ejected from the ADF.

Paper cassette 1 (C1) Loads paper.

Paper cassette 2 (C2) Loads paper.

Paper cassette 3 (C3) Optional paper cassette unit.

Open when removing jammed originals in the ADF.

originals.

Loads paper.

Page 17

User's Guide

Printer Basics

Edge guides Feeds the paper straight into the printer. Slide to the edges of the

paper.

Paper support Supports loaded paper.

Feeder guard Prevents foreign substance from entering the printer. Usually keep

this guard closed.

Rear paper feed (B) Loads paper.

Output tray Holds the ejected paper.

Edge guides Feeds the paper straight into the printer. Slide to the edges of the

paper.

Paper cassette Loads paper.

Page 18

User's Guide

Printer Basics

Document cover Blocks external light while scanning.

Scanner glass Place the originals.

Control panel Operates the printer.

You can change the angle of the control panel.

External interface USB port Connects memory devices.

Page 19

User's Guide

Printer Basics

Scanner unit (J) Scans placed originals. Open when removing jammed paper inside

the printer.

Print head Fires ink.

Ink supply unit tray Sets an ink supply unit.

Front cover (A) Open when replacing ink supply units.

Front cover lock Locks the front cover.

Page 20

User's Guide

Printer Basics

LAN port Connects a LAN cable.

USB port Connects a USB cable.

Service USB port USB port for future use.

LINE port Connects a phone line.

EXT. port Connects external phone devices.

AC inlet Connects the power cord.

Rear Cover (D) Open when removing jammed paper.

Rear Cover (E) Open when removing jammed paper.

Maintenance box cover (H) Open when replacing the maintenance box.

Control Panel

Do not remove the sticker.

Page 21

User's Guide

Printer Basics

Turns the printer on or o.

Unplug the power cord after checking that the power light is o.

Displays the home screen.

Displays the Help screen.

You can check solutions to problems from here.

Logs o from the printer when Access Control is enabled.

When Access Control is disabled, this is also disabled.

Pauses the current printing job and allows you to interrupt another job. However, you cannot interrupt a new job from the computer.

Press this button again to restart a paused job.

Resets the current settings to user default settings. If user default settings have not been made, resets to the factory default.

Displays the Contacts list. You can register, edit or delete the contacts.

Turns on when received documents that have not yet been read, printed, or saved, are stored in the printer's memory.

Displays menus and messages.

Stops the current operation.

Displays the Paper Setting screen. You can select the paper size and paper type settings for each paper source.

Displays the Job/Status menu. You can check the printer's status and job history.

The error light on the left ashes or turns on when an error occurs.

The data light on the right ashes when the printer is processing data. It turns on when there are queued jobs.

Enters numbers, characters, and symbols.

Clears number settings such as the number of copies.

Basic Screen Conguration

Page 22

User's Guide

Printer Basics

Indicates items that have been setup for the printer as icons. Select each icon to check the current settings or access

each setting menu.

Displays each menu. You can add or change the sequence.

Indicates an ongoing job and the printer's status. Select message to display the Job/Status menu.

Displays the date and time when the printer is not working or there are no errors.

Switch tabs.

Indicates the setting items. Select each item to set or change the settings.

The grayed out items are not available. Select the item to check why they are unavailable.

Execute the current settings. Available functions vary depending on each menu.

Icons displayed in the LCD Screen

following icons are displayed on the LCD screen depending on the printer's status.

e

Displays the Printer Status screen.

You can check the approximate ink levels and the approximate service life of the maintenance box.

Indicates the network connection status.

Select the icon to check and change the current settings. This is the shortcut for the following menu.

Settings > General Settings > Network Settings > Wi-Fi Setup

The printer is not connected to a wired (Ethernet) network or unset it.

The printer is connected to a wired (Ethernet) network.

The printer is not connected to a wireless (Wi-Fi) network.

The printer is searching for SSID, unset IP address, or having a problem with a wireless (Wi-Fi) network.

The printer is connected to a wireless (Wi-Fi) network.

The number of bars indicates the signal strength of the connection. The more bars there are, the stronger the connection.

The printer is not connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.

The printer is connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.

Page 23

User's Guide

Printer Basics

Displays the Device Sound Settings screen. You can set Mute and Quiet Mode.

You can also access the Sound menu from this screen. This is the shortcut for the following menu.

Settings > General Settings > Basic Settings > Sound

Indicates whether or not Quiet Mode is set for the printer. When this feature is enabled, the noise made by printer operations is reduced, but print speed may slow down. However, noises may not be reduced depending on the selected paper type and print quality.

Indicates that Mute is set for the printer.

Select the icon to enter sleep mode. When the icon is grayed out, the printer cannot enter sleep mode.

Indicates that the user restriction feature is enabled. Select this icon to log in to the printer. You need to select a user name and then enter a password. Contact your printer administrator for login information.

Indicates that a user with access permission has logged in.

Select the icon to logout.

Displays the Fax Data Information screen.

Indicates that the settings have been changed from the user default or the factory default.

Indicates that there is additional information. Select the icon to displays the message.

Indicates a problem with the items. Select the icon to check how to solve the problem.

Indicates that there is data that has not yet been read, printed, or saved. The number displayed indicates the number of data items.

Related Information

& “Network Settings” on page 61 & “Sound:” on page 56

Touch Screen Operations

e touchscreen is compatible with the following operations.

Ta p Press or select the items or the icons.

Flick

Scroll the screen swiftly.

Page 24

User's Guide

Printer Basics

Slide Hold and move the items around.

Pinch in

Pinch out

Zoom in or zoom out of the preview image on the control panel.

Entering Characters

You can enter characters and symbols by using on-screen keyboard when you register a contact, make network settings, and so on.

Note:

Available icons vary depending on the setting item.

Indicates the character count.

Moves the cursor to the input position.

Switches between upper case and lower case or numbers and symbols.

Switches the character type. You can enter alphanumerics and symbols.

Switches the character type. You can enter alphanumerics and special characters such as umlauts and accents.

Page 25

User's Guide

Printer Basics

Enters frequently used email domain addresses or URLs by simply selecting the item.

Enters a space.

Enters character.

Deletes a character to the left.

Job/Status Screen Conguration

Press the button to display the Job/Status menu. You can check the status of the printer or the jobs.

Switches the displayed lists.

Filter the jobs by functional.

When Active is selected, displays the list of ongoing jobs and jobs waiting to be processed.

When Log is selected, displays the job history.

You can cancel jobs or check the error code displayed in the history when the job has failed.

Indicates the approximate ink levels.

Indicates the approximate service life of the maintenance box.

Displays any errors that have occurred in the printer. Select the error from the list to display the error message.

Related Information

& “Error Code on the Status Menu” on page 250

Viewing Animations

You can view animations of operating instructions such as loading paper or removing jammed paper on the LCD screen.

❏ Ta p

to view.

on the right of the LCD screen: Displays the help screen. Tap How To and select the items that you want

Page 26

User's Guide

Printer Basics

❏ Select How To at the bottom of the operation screen: Displays the context-sensitive animation.

Indicates the total number of steps and the current step number.

In the example above, it shows step 2 from 4 steps.

Returns to the previous step.

Indicates your progress through the current step. The animation repeats when the progress bar reaches the end.

Moves to next step.

Page 27

User's Guide

Preparing the Printer

Loading Papers

Available Paper and Capacities

Note:

e paper size displayed diers depending on the driver.

Genuine Epson Paper

Epson recommends using genuine Epson paper to ensure high-quality printouts.

Note:

❏ Genuine Epson paper is not available when printing with the Epson universal printer driver.

❏ e availability of paper varies by location. For the latest information on paper available in your area, contact Epson

support.

❏ When printing on genuine Epson paper at a user dened size, only Standard or Normal print quality settings are

available. Although some printer drivers allow you to select a better print quality, the printouts are printed using Standard or Normal.

Paper suitable for printing documents

Media Name Size Loading Capacity (Sheets) 2-Sided Print-

ing Paper Cassette 1

Epson Bright White Ink Jet Paper

* Only use the rear paper feed to print 2-sided print jobs manually. You can load up to 30 sheets for paper with one side

already printed.

A4 200 400 50

Paper Cassette 2 ~ Paper Cassette 3

Rear Paper Feed

Auto, Manual

Paper suitable for printing documents and photos

Media Name Size Loading Capacity (Sheets) 2-Sided Print-

ing

Epson Photo Quality Ink Jet Paper

Paper Cassette 1

A4 80 – 70 –

Paper Cassette 2 ~ Paper Cassette 3

Rear Paper Feed

Page 28

User's Guide

Preparing the Printer

Media Name Size Loading Capacity (Sheets) 2-Sided Print-

ing Paper Cassette 1

Paper Cassette 2 ~ Paper Cassette 3

Rear Paper Feed

Epson Matte Paper-Heavyweight

Epson Double-Sided Matte Paper

A4 50 – 20 –

A4 20 – 20 –

Paper suitable for printing photos

Media Name Size Loading Capacity (Sheets) 2-Sided Print-

ing

Epson Ultra Glossy Photo Paper

Epson Premium Glossy Photo Paper

A4, 13×18 cm (5×7 in.), 10×15 cm (4×6 in.)

A4, 13×18 cm (5×7 in.), 16:9 wide size (102×181 mm), 10×15 cm (4×6 in.)

Paper Cassette 1

50 – 20 –

Paper Cassette 2 ~ Paper Cassette 3

Rear Paper Feed

Epson Premium Semigloss Photo Paper

Epson Photo Paper Glossy

A4, 10×15 cm (4×6 in.)

A4, 13×18 cm (5×7 in.), 10×15 cm (4×6 in.)

50 – 20 –

Related Information

& “Part Names and Functions” on page 16

Commercially Available Paper

Note:

Half letter, SP1 (210×270 mm), SP2 (210×149 mm), SP3 (100×170 mm), SP4 (130×182 mm), SP5 (192×132 mm) and 16K (195×270 mm) sizes are not available when printing with the PostScript printer driver.

Page 29

User's Guide

Plain papers

Preparing the Printer

Media Name

Plain paper, Copy paper

Letterhead

Recycled paper

Color paper

Preprinted paper

High quality plain paper

Size Loading Capacity (Sheets) 2-Sided

Printing

Paper Cassette 1 Paper

Cassette 2 ~ Paper

Rear Paper

Feed Cassette 3

Letter

, A4, Executive*3, B5, A5, SP1 (210×270 mm), 16K (195×270 mm)

Legal, Indian-Legal, 8.5×13 in, Half letter

, A6, B6, SP2

(210×149 mm), SP3 (100×170

Up to the line indicated by the symbol on the edge guide.

80 Auto,

Manual

mm), SP4 (130×182 mm)

SP5 (192×132 mm) Up to the line indicated

by the

symbol on

–80

Manual

the edge guide.

User Dened*3 (mm)

89×127 to 215.9×148

89×148 to 100×355.6

Up to the line indicated

by the

symbol on

the edge guide.

–80

Manual

*1*

User Dened*3 (mm)

100×148 to 215.9×355.6

User Dened*3 (mm)

Up to the line indicated by the symbol on the edge guide.

––80

64×127 to 215.9×355.6

User Dened*3 (mm)

––1Manual

64×355.6 to 215.9×6000

*1 Only use the rear paper feed to print 2-sided print jobs manually.

*2 You can load up to 30 sheets for paper with one side already printed.

*3 Only printing from computer is available.

*4 You can load up to 5 sheets for paper with one side already printed.

*5 For automatic 2-sided printing, 148×210 to 215.9×297 mm size paper is available.

Auto Manual

Manual

*1*

Page 30

User's Guide

Thick papers

Preparing the Printer

Media Name

Thick paper

(91 to 160 g/m)

Size Loading Capacity (Sheets) 2-Sided

Printing

Paper Cassette 1 Paper

Cassette 2 ~ Paper

Rear Paper

Feed Cassette 3

Letter

, A4, Executive*2 , B5, A5, SP1 (210×270 mm), 16K (195×270 mm)

Legal, 8.5×13 in, Half letter*2, A6, B6, SP2 (210×149 mm), SP3

90 250 30 Auto,

Manual

90 250 30

Manual

(100×170 mm), SP4 (130×182 mm)

SP5 (192×132 mm) 90 – 30

User Dened*2 (mm)

90 – 30

89×127 to 215.9×148

Manual

89×148 to 100×355.6

User Dened*2 (mm)

100×148 to 215.9×355.6

90 250 30

Auto*4, Manual

*1*

User Dened*2 (mm)

––30

64×127 to 215.9×355.6

User Dened*2 (mm)

––1Manual

64×355.6 to 215.9×1117.6

Thick paper

(161 to 256 g/m)

Legal, 8.5×13 in, Letter Executive

, B5, A5, Half letter*2, A6, B6, SP1 (210×270 mm), SP2 (210×149 mm), SP3 (100×170

, A4,

––30

mm), SP4 (130×182 mm) , SP5 (192×132 mm), 16K (195×270 mm)

User Dened*2 (mm)

––30

64×127 to 215.9×355.6

User Dened*2 (mm)

––1Manual

64×355.6 to 215.9×1117.6

*1 Only use the rear paper feed to print 2-sided print jobs manually.

*2 Only printing from computer is available.

Manual

*3 You can load up to 5 sheets for paper with one side already printed.

*4 For automatic 2-sided printing, 148×210 to 215.9×297 mm size paper is available.

Page 31

User's Guide

Envelopes

Preparing the Printer

Media Name

Envelope Envelope #10, Envelope DL,

Size Loading Capacity (Envelopes) 2-Sided

Printing

Paper Cassette 1 Paper

Cassette 2 ~ Paper Cassette 3

10 – 10 –

Envelope C6

Envelope C4 – – 1 –

Rear Paper Feed

Related Information

& “Part Names and Functions” on page 16

Paper Handling Precautions

❏ Read the instruction sheets supplied with the paper.

❏ To achieve high-quality printouts with genuine Epson paper, use the paper in the environment stated on the

sheets supplied with the paper.

❏ Fan and align the edges of the paper before loading. Do not fan or curl photo paper. Doing so may damage the

printable side.

❏ If the paper is curled, atten it or curl it slightly in the opposite direction before loading. Printing on curled

paper may cause paper jams and smears on the printout.

❏ Do not use paper that is wavy, torn, cut, folded, damp, too thick, too thin, or paper that has stickers stuck to it.

Using these types of paper causes paper jams and smears on the printout.

❏ Make sure you are using long-grain paper. If you are not sure what type of paper you are using, check the paper

packaging or contact the manufacturer to conrm the paper specications.

Page 32

User's Guide

Preparing the Printer

Related Information

& “Printer Specications” on page 295

Loading Paper in the Paper Cassette

Note:

If the optional paper cassette unit is installed, do not pull out two paper cassettes at the same time.

1. Check that the printer is not operating, and then pull out the paper cassette.

2. Slide the front edge guide to its maximum position, and then slide the side edge guides to adjust to the paper size you want to use.

Page 33

User's Guide

Preparing the Printer

Note:

When using paper larger than A4 size, extend the paper cassette.

3. Load paper with the printable side facing down, and then slide the front edge guide to the edge of the paper.

Important:

Do not load more than the maximum number of sheets specied for the paper. For plain paper, do not load

above the line indicated by the

indicated by the

4. Insert the paper cassette all the way.

Note:

When you extend the paper cassette, it sticks out of the printer a little bit.

symbol inside the edge guide.

symbol inside the edge guide. For thick paper, do not load above the line

Page 34

User's Guide

Preparing the Printer

5. On the control panel, set the size and type of the paper you loaded in the paper cassette.

Note:

You can also display the paper size and paper type settings screen by pressing the

6. Slide out the output tray when loading paper longer than A4 size.

button on the control panel.

Related Information

& “Paper Handling Precautions” on page 31 & “Available Paper and Capacities” on page 27 & “List of Paper Type” on page 38 & “Loading Envelopes and Precautions” on page 37

Loading Paper in the Rear Paper Feed

Open the feeder guard and pull out the paper support.

Page 35

User's Guide

Preparing the Printer

2. Slide the edge guides.

3. Load paper at the center of the rear paper feed with the printable side facing up.

Important:

❏ Do not load more than the maximum number of sheets

above the line just under the triangle symbol inside the edge guide.

❏ Load paper short edge rst. However, when you have set the long edge as the width of the user dened size,

load paper long edge rst.

Pre-punched paper

Note:

You can use pre-punched paper under the following conditions. Automatic 2-sided printing is not available for prepunched paper.

specied

for the paper. For plain paper, do not load

❏ Loading capacity: One sheet

❏ Available size: A4, B5, A5, A6, Letter, Legal

❏ Binding holes: Do not load paper with the binding holes at the top or the bottom.

Adjust the print position of your le to avoid printing over the holes.

❏ Paper setting: Select Letterhead or Preprinted as the paper type setting.

Page 36

User's Guide

Preparing the Printer

4. Slide the edge guides to the edges of the paper.

5. On the control panel, set the size and type of the paper you loaded in the rear paper feed.

Note:

You can also display the paper size and paper type settings screen by pressing the

button on the control panel.

6. Slide out the output tray when loading paper longer than A4 size.

Note:

Return the remaining paper to its package. If you leave it in the printer, the paper may curl or the print quality may decline.

Related Information

& “Paper Handling Precautions” on page 31 & “Available Paper and Capacities” on page 27 & “List of Paper Type” on page 38 & “Loading Envelopes and Precautions” on page 37 & “Loading Long Papers” on page 38

Page 37

User's Guide

Preparing the Printer

Loading Envelopes and Precautions

Load envelopes in the center of the rear paper feed short edge rst with the ap facing down, and slide the edge guides to the edges of the envelopes.

Load envelopes in the paper cassettewith the ap facing up, and then slide the edge guides to the edges of the envelopes.

❏ Fan and align the edges of the envelopes before loading. When the stacked envelopes are pued up with air,

press them down to

❏ Do not use envelopes that are curled or folded. Using these envelopes causes paper jams and smears on the

printout.

❏ Do not use envelopes with adhesive surfaces on the

❏ Avoid using envelopes that are too thin, as they may curl during printing.

Related Information

“Available Paper and Capacities” on page 27

“Loading Paper in the Paper Cassette” on page 32

& & “Loading Paper in the Rear Paper Feed” on page 34

them before loading.

atten

or window envelopes.

aps

Page 38

User's Guide

Preparing the Printer

Loading Long Papers

Only use the rear paper feed to load long paper. Before loading paper in the printer, cut the paper to the size you want to print. Select User-Dened as the paper size setting.

❏ Make sure the end of the paper is cut perpendicularly. A diagonal cut may cause paper feed problems.

❏ Long paper cannot be held in the output tray. Prepare a box and so on to make sure that paper does not fall on

the oor.

❏ Do not touch paper that is being fed or ejected. It could injure your hand or cause print quality to decline.

Related Information

& “Available Paper and Capacities” on page 27 & “Loading Paper in the Rear Paper Feed” on page 34

List of Paper Type

To obtain optimum printing results, select the paper type that suits the paper.

Media Name Media Type

Control Panel Printer Driver PostScript Printer

Driver

Epson Bright White Ink Jet Paper

Epson Ultra Glossy Photo Paper

Epson Premium Glossy Photo Paper

Epson Premium Semigloss Photo Paper

Epson Photo Paper Glossy

Epson Matte PaperHeavyweight

Epson Photo Quality Ink Jet Paper

Plain paper Plain paper Plain Plain

Ultra Glossy Epson Ultra Glossy Epson Ultra Glossy -

Prem. Glossy Epson Premium

Glossy

Prem. Semigloss Epson Premium

Semigloss

Glossy Photo Paper Glossy Photo Paper Glossy -

Matte Epson Matte Epson Matte -

Epson Premium Glossy

Epson Premium Semigloss

Epson Universal Printer Driver

Thick paper

(91 to 160 g/m)

Thick paper

(161 to 256 g/m)

Thick paper1 Thick-Paper1 Thick-Paper1 Thick-Paper1

Thick paper2 Thick-Paper2 Thick-Paper2 Thick-Paper2

Page 39

User's Guide

Preparing the Printer

Placing Originals

Place originals on the scanner glass or the ADF.

You can scan multiple originals and both sides of the originals at the same time with the ADF.

Available Originals for the ADF

Available Paper Sizes

Paper Type Plain paper, High-quality plain paper, Recycled paper

Paper Thickness (Weight of Paper) 64 to 95 g/m

Loading Capacity 50 sheets or 5.5 mm

* Only single-sided scanning is supported.

Even when the original meets the specications for media that can be placed in the ADF, it may not feed from the ADF or the scan quality may decline depending on the paper properties or quality.

Important:

A6, A5, Half Letter

, B5, Executive, 16K, A4, Letter, Legal, 8.5×13 in

Do not feed photographs or valuable original artwork into the ADF. Misfeeding may wrinkle or damage the original. Scan these documents on the scanner glass instead.

To prevent paper jams, avoid placing the following originals in the ADF. For these types, use the scanner glass.

❏ Originals that are torn, folded, wrinkled, deteriorated, or curled

❏ Originals with binder holes

❏ Originals held together with tape, staples, paper clips etc.

❏ Originals that have stickers or labels stuck to them

❏ Originals that are cut irregularly or not right angled

❏ Originals that are bound

❏ OHPs, thermal transfer paper, or carbon backs

Placing Originals on the ADF

1. Align the edges of the originals.

Page 40

User's Guide

2. Slide the ADF edge guide.

Preparing the Printer

3. Place the originals in the center of the ADF, facing up.

Page 41

User's Guide

Important:

❏ Do not load originals above the line indicated by the triangle symbol on the ADF.

Preparing the Printer

❏ Do not add originals while scanning.

Slide the ADF edge guide to the edge of the originals.

Related Information

& “Available Originals for the ADF” on page 39

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User's Guide

Preparing the Printer

Placing Originals on the ADF for 2-up Copying

Place the originals in the direction shown in the illustration, and then select the orientation setting.

❏ Landscape originals: Select Up Direction on the control panel as described below.

Copy > Advanced > Orientation (Original) > Up Direction

Place the originals on the ADF in the direction of the arrow.

❏ Portrait originals: Select Le Direction on the control panel as described below.

Copy > Advanced > Orientation (Original) > Le Direction

Place the originals on the ADF in the direction of the arrow.

Placing Originals on the Scanner Glass

Caution:

Be careful not to trap your hand or injured.

Important:

when opening or closing the document cover. Otherwise you may be

ngers

When placing bulky originals such as books, prevent exterior light from shining directly onto the scanner glass.

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User's Guide

1. Open the document cover.

Preparing the Printer

2. Remove any dust or stains on the scanner glass.

3. Place the original face-down and slide it to the corner mark.

Note:

❏ A range of 1.5 mm from the top edge and le edge of the scanner glass is not scanned.

❏ When originals are placed in the ADF and on the scanner glass, priority is given to the originals in the ADF.

4. Close the cover gently.

Important:

Do not apply too much force to the scanner glass or the document cover. Otherwise, they may be damaged.

5. Remove the originals

Note:

If you leave the originals on the scanner glass for a long time, they may stick to the surface of the glass.

aer

scanning.

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User's Guide

Preparing the Printer

Inserting an External USB Device

Inserting and Removing an External USB Device

1. Insert an external USB device into the printer.

2. When you have nished using the external USB device, remove the device.

Related Information

“External USB Device

“Accessing an External USB Device From a Computer” on page 44

Specications

” on page 299

Accessing an External USB Device From a Computer

You can write or read data on an external USB device such as a USB ash drive that has been inserted in the printer from a computer.

Important:

When sharing an external device inserted in the printer between computers connected over USB and over a network, write access is only allowed to the computers that are connected by the method you selected on the printer. To write to the external USB device, select a connection method from the following menu on the printer's control panel.

Settings > General Settings > Printer Settings > Memory Device Interface > File Sharing.

Note:

It takes a while to recognize data from a computer if a large capacity external storage USB device, such as a device that is 2 TB, is connected.

Windows

Select an external USB device in Computer or My Computer. e data on the external USB device is displayed.

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Preparing the Printer

Note:

If you connected the printer to the network without using the soware disc or Web Installer, map a USB port as a network drive. Open Run and enter a printer name \\XXXXX or a printer's IP address \\XXX.XXX.XXX.XXX to Open:. Right-click a device icon displayed to assign the network. e network drive appears in Computer or My Computer.

Mac OS

Select a corresponding device icon. e data on the external USB device is displayed.

Note:

❏ To remove an external USB device, drag and drop the device icon to the trash icon. Otherwise, data in the shared drive

may not be displayed correctly when another external USB device is inserted.

❏ To access an external storage device through the network, select Go > Connect to Server from the menu on the desktop.

Enter a printer name cifs://XXXXX or smb://XXXXX (Where "xxxxx" is the printer name) in the Server Address, and then click Connect.

Using an Email Server

To use email features, such as scan or fax forwarding features, you need to congure the email server.

Conguring Mail Server

Check the following before conguring the email server.

❏ e printer is connected to the network.

❏ e email server information, such as the documents from your service provider that you used to setup the

email on your computer.

Note:

If you use a free email service, such as Internet email, search the Internet to get the email server information you need.

1. Select Settings on the home screen.

2. Select General Settings > Network Settings > Advanced.

3. Select Email Server > Server Settings.

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User's Guide

Preparing the Printer

4. Tap the authentication method of the email server you are using, and then the settings screen is displayed.

Important:

following authentication methods are available.

e

❏

O

❏ POP before SMTP

❏ SMTP-AUTH

Contact your internet service provider to conrm the authentication method of the email server.

e printer may not be able to communicate with an email server even if the authentication method is available since security may be enhanced (for example SSL communication is necessary). Visit the Epson support website for the latest information.

http://www.epson.eu/Support (Europe)

http://support.epson.net/ (outside Europe)

5. Make the appropriate settings.

e necessary settings vary depending on the authentication method. Enter the information for the email server you are using.

6. Tap Proceed.

Note:

❏ If an error message is displayed, check if the email server settings are correct.

❏ When you cannot send an email even if the connection check succeeds, check the authentication method for the

email server you are using.

Email Server Setting Items

Items Explanations

Authenticated Account

Authenticated Password

If you select SMTP-AUTH or POP before SMTP as the Email Server Authentication Method, enter the user name (email address) registered to the email server within 255 characters or less.

If you select SMTP-AUTH or POP before SMTP as the Email Server Authentication Method, enter the password of the authenticated account within 20 characters or less.

Sender's Address Specify the email address that the printer uses to send

emails. You can specify the existing email address. To make it clear that the email is being sent from the printer, you can acquire an address here.

SMTP Server Address Enter the server address of the server that sends the email

(SMTP server).

SMTP Server Port Number Enter the port number of the server that sends the email

(SMTP server).

specically

for the printer and enter it

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User's Guide

Preparing the Printer

Items Explanations

POP3 Server Address

POP3 Server Port Number

Secure Connection

If you select POP before SMTP as the Email Server Authen- tication Method, enter the server address of the server that receives the email (POP3 server).

If you select POP before SMTP as the Email Server Authen- tication Method, enter the port number of the email server that receives the email (POP3 server).

If you select SMTP-AUTH or O as the Email Server Au- thentication Method, select the method of the secure connection.

Checking an Email Server Connection

1. Select Settings on the home screen.

2. Select General Settings > Network Settings > Advanced.

3. Select Email Server > Connection Check to check that the printer is connected to the email server.

Note:

❏ If an error message is displayed, check if the email server settings are correct.

❏ When you cannot send an email even if the connection check succeeds, check the authentication method for the

email server you are using.

Messages Displayed During Connection Check

e following messages are displayed when performing aConnection Check to the email server. If an error occurs, check the message and the explanation to conrm the status.

Messages Explanation

Connection test was successful. This message appears when the connection with the server is successful.

SMTP server communication error. Check the following. - Network Settings

POP3 server communication error. Check the following. - Network Settings

This message appears when

❏ The printer is not connected to a network

❏ SMTP server is down

❏ Network connection is disconnected while communicating

❏ Received incomplete data

This message appears when

❏ The printer is not connected to a network

❏ POP3 server is down

❏ Network connection is disconnected while communicating

❏ Received incomplete data

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Preparing the Printer

Messages Explanation

An error occurred while connecting to SMTP server. Check the followings. SMTP Server Address - DNS Server

An error occurred while connecting to POP3 server. Check the followings. POP3 Server Address - DNS Server

SMTP server authentication error. Check the followings. - Authentication Method - Authenticated Account Authenticated Password

POP3 server authentication error. Check the followings. - Authentication Method - Authenticated Account Authenticated Password

Unsupported communication method. Check the followings. - SMTP Server Address - SMTP Server Port Number

Connection to SMTP server failed. Change Secure Connection to None.

This message appears when

❏ Connecting to a DNS server failed

❏ Name resolution for an SMTP server failed

This message appears when

❏ Connecting to a DNS server failed

❏ Name resolution for an POP3 server failed

This message appears when SMTP server authentication failed.

This message appears when POP3 server authentication failed.

This message appears when you try to communicate with unsupported protocols.

This message appears when an SMTP mismatch occurs between a server and a client, or when the server does not support SMTP secure connection (SSL connection).

Connection to SMTP server failed. Change Secure Connection to SSL/TLS.

Connection to SMTP server failed. Change Secure Connection to STARTTLS.

The connection is untrusted. Check the following. - Date and Time

The connection is untrusted. Check the following. - CA

The connection is not secured. This message appears when the obtained certicate is damaged.

SMTP server authentication failed. Change Authentication Method to SMTP-AUTH.

SMTP server authentication failed. Change Authentication Method to POP before SMTP.

Sender's Email Address is incorrect. Change to the email address for your email service.

Certicate

This message appears when an SMTP mismatch occurs between a server and a client, or when the server requests to use an SSL/TLS connection for an SMTP secure connection.

This message appears when an SMTP mismatch occurs between a server and a client, or when the server requests to use an STARTTLS connection for an SMTP secure connection.

This message appears when the printer’s date and time setting is incorrect or the certicate

This message appears when the printer does not have a root certicate corresponding to the server or a CA

This message appears when an authentication method mismatch occurs between a server and a client. The server supports SMTP AUTH.

This message appears when an authentication method mismatch occurs between a server and a client. The server does not support SMTP AUTH.

This message appears when the specied sender’s Email address is wrong.

has expired.

Certicate

has not been imported.

Cannot access the printer until processing is complete.

This message appears when the printer is busy.

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User's Guide

Preparing the Printer

Managing Contacts

Registering a contacts list allows you to easily enter destinations. You can register up to 2000 entries, and you can use the contacts list when you enter a fax number, enter a destination for attaching a scanned image to an email, and saving a scanned image to a network folder.

You can also use contacts in the LDAP server.

Starting from Importing Contacts from Another Epson Printer

If you have a printer that allows you to backup contacts and is compatible with this printer, you can register contacts easily by importing the backup

Note:

For instructions on how to back up the printer contact,s, see the manual provided with the printer.

Follow the steps below to import the contacts to this printer.

le.

1. Access Web Cong, select Device Management > Export and Import Setting Value > Import.

2. Select the backup

3. Select the Contacts checkbox, and then click Next.

you created in File, enter the password, and then click Next.

le

Registering or Editing Contacts

Note:

Before registering contacts, make sure you have also congured the email server settings to use the email address.

1. Select Settings on the home screen.

2. Select Contacts Manager, and then select Register/Delete.

3. Do one of the following.

❏ To register a new contact, select Add Entry, and then select Add Contact.

❏ To edit a contact, select the target contact, and then select Edit.

❏ To delete a contact, select the target contact, select Delete, and then select Ye s . You do not have to perform

following procedures.

Note:

You can register an address that is registered in the LDAP server in the local contacts list of the printer. Display an entry, and then select Register to Contacts.

4. When registering a new contact, select the type of contact you want to register. Skip this procedure when you want to edit or delete a contact.

❏ Fax: Register a contact (fax number) to send a fax.

❏ Email: Register an email address to send a scanned image or to forward the received fax.

❏ Network Folder/FTP: Register a network folder to save a scanned image or to forward the received fax.

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Preparing the Printer

5. Enter the information of the address to register. Enter the required items, and then make other settings if necessary.

Note:

When entering a fax number, enter an external access code at the beginning of the fax number if your phone system is PBX and you need the access code to get an outside line. If the access code has been set in the Line Type setting, enter a hash (#) instead of the actual access code. To add a pause (pause for three seconds) during dialing, enter a hyphen (-).

Select OK.

Registering or Editing Grouped Contacts

Adding contacts to a group allows you to send a fax or send a scanned image by an email to multiple destinations at the same time.

1. Select Settings on the home screen.

2. Select Contacts Manager, and then select Register/Delete.

3. Do one of the following.

❏ To register a new group, select Add Entry, and then select Add Group.

❏ To edit a group, select the target group, and then select Edit.

❏ To delete a group, select the target group, select Delete, and then select Ye s . You do not have to perform

following procedures.

4. When registering a new group, select the type of group you want to register. Skip this procedure when you want to edit a group.

❏ Fax: Register a contact (fax number) to send a fax.

❏ Email: Register an email address to send a scanned image or to forward the received fax.

5. Enter or edit the Group Name (Required) for the group.

Select Contact(s) Added to the Group (Required).

7. Select the contacts that you want to register in the group.

Note:

❏ You can register up to 200 contacts.

❏ To deselect a contact, tap it again.

8. Select Close.

Make the other necessary settings.

❏ Registry Number: Set the number for a group.

❏ Index Word: Set index word for the group.

❏ Assign to Frequent Use: Register as a frequently used group. e group is displayed at the top of the screen

where you specify the address.

10.

Select OK.

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User's Guide

Preparing the Printer

Registering Frequently Used Contacts

When you register frequently used contacts, the contacts are displayed at the top of the screen where you specify the address.

1. Select Settings on the home screen.

2. Select Contacts Manager, and then select Frequent.

3. Select the type of contact you want to register.

Select Edit.

Note: To edit the order of the contacts, select Sort.

5. Select frequently used contacts that you want to register, and then select OK.

Note:

❏ To deselect a contact, tap it again.

❏ You can search for addresses from the contacts list. Enter the search keyword into the box on the top of the screen.

Select Close.

Register Contacts on a Computer

Using Web

See the Administrator's Guide for details.

, you can create a contact list on your computer and import it to the printer.

Cong

Backing up Contacts using a Computer

Contacts data may be lost due to a printer malfunction. We recommend that you make a backup of the data whenever you update the data. Epson shall not be responsible for the loss of any data, for backing up or recovering data and/or settings even during a warranty period.

Using Web

1. Access Web Cong, and then select the Device Management tab > Export and Import Setting Value > Export.

2. Select one of the Contacts checkboxes.

, you can back up the contact data stored in the printer to the computer.

Cong

For example, if you select Contacts under the Scan/Copy category, the same checkbox under the Fax category is also selected.

3. Enter a password to encrypt the exported le.

You need the password to import the le. Leave this blank if you do not want to encrypt the le.

4. Click Export.

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User's Guide

Preparing the Printer

Setting a Shared Folder

You can save the scanned image and the results of faxing to a shared folder on the computer, created using SMB protocols, or a folder on an FTP sever.

Note:

❏ e printer and the computer should be connected to the same network. If your organization has a printer administrator,

contact the administrator for the network settings.

❏ If you want to save scanned images to an FTP server, contact the FTP server administrator to

information.

❏e method to set the shared folder varies depending on the operating system and your environment. In this manual, the

examples used are for Windows 10/Windows 8.1/Windows 8/Windows 7. See the documentation of your computer for detailed information about setting a shared folder on your computer.

specied

folder on a network. You can specify a

conrm

the server

Checking the Computer Name

Check the computer name on which you want to create the shared folder.

Use alphanumerical characters for the computer name. If other characters are used, you cannot nd the computer from the printer.

1. Open the system window for the computer.

❏ Windows 10/Windows 8.1/Windows 8:

Press the X key while holding down the Windows key on the keyboard, and then select System from the list.

❏ Wi ndows 7:

Click the start button, right-click Computer, and then select Property.

2. Check Computer Name on the System window.

Note:

Use alphanumerical characters for the computer name. If the computer name uses any other characters, change the name. When there is a printer administrator in your organization, contact the administrator for changing the Computer Name.

Enabling the Sharing Setting

Set the folder you want to share on the computer where the shared folder will be created.

e following procedure is for when a password is set on the computer.

1. Open the Control Panel.

❏ Wi ndows 10:

Click on the start button, and then select Windows System > Control Panel.

❏ Windows 8.1/Windows 8:

Select Desktop > Settings > Control Panel.

❏ Wi ndows 7:

Click the start button and select Control Panel.

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User's Guide

Preparing the Printer

2. On the Control Panel window, click Network and Internet.

3. On the Network and Internet window, click Network and Sharing Center.

On the Network and Sharing Center window, click Change advanced sharing settings.

5. On the Advanced sharing settings window, select Turn o n sharing. Click Save changes and close the window.

If it is already selected, click Cancel and close the window.

6. On the Network and Sharing Center window, click × at the top-right on the window to close the window.

and printer sharing on the File and printer

le

Creating a Shared Folder

Create a folder on the computer, and then set the folder to be shared on the network.

Use the following procedure when creating the "scan" folder on the desktop of a computer that has a password set.

user who logs in to the computer and who has administrator authority can access the desktop folder and the

e document folder that are under the User folder.

1. Start the explorer.

2. Create the folder on the desktop, and then name it "scan".

e folder name should be 12 characters or less. If the name exceeds 12 characters, the printer may not be able to access the folder depending on your environment.

3. Right-click the created folder, and then select Properties.

Grant change access permission to share access permissions for the user account. is is applied when the user accesses the folder over a network.

4. Select the Sharing tab on the Properties window.

5. Click Advanced Sharing on the Sharing tab.

6. On the Advanced Sharing window, enable Share this folder, and then click Permissions.

7. On the Share Permissions tab, select Everyone from Group or user names, allow the Change, and then click OK.

8. Click OK.

9. Select Security tab.

10. Check the group or the user in the Group or user names.

e group or the user that is displayed here can access the shared folder.

In this case, the user who logs in to this computer and the Administrator can access the shared folder.

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Preparing the Printer

11. Select Sharing tab. e network path for the shared folder is displayed. is path is necessary when registering contacts on the printer, make sure you write it down or copy and save it.

12. Click OK or Close to close the window.

Note:

folder icon does not change

e

sharing. Shared is displayed as the State on the folders window.

aer

Registering the Shared Folder in Contacts

By registering a shared folder path on the printer's control panel, you can specify the folder path by selecting from contacts.

You need the following information to register to contacts.

❏ User name and password to log on to the computer

❏ Network path for the shared folder

❏ IP address of the printer or printer name (only when registering from the computer)

Registering from the Control Panel of the Printer

You can register contacts from the printer's control panel.

1. Select Settings from the home screen.

2. Select Contacts Manager, and then select Register/Delete.

3. Select Add Entry, and then select Add Contact.

4. Select Network Folder/FTP.

5. Make the necessary information.

❏ Registry Number: Set a registration number for the address.

❏ Name: Enter a Name to display in the contacts list.

❏ Index Word: Enter the index word used when searching for the contacts list.

❏ Communication Mode: Select SMB.

❏ Location (Required): Enter the network path of the shared folder.

❏ User Name: Enter a user name to log on to the computer. (only when password is set on the computer)

❏ Password: Enter a password corresponding to the user name.

❏ Assign to Frequent Use: Set the address as a frequently used address. e group will be displayed on the top

screen when specifying the address.

6. Select OK. is completes registering a contact to the contacts list.

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Preparing the Printer

Registering Your Favorite Settings as a Preset

You can register frequently used copy, fax, and scan settings as presets. You can register up to 50 entries. If you cannot edit the presets, they may have been locked by the administrator. Contact your printer administrator for assistance.

To register a preset, select Presets from the home screen, select Add New, and then select the feature for which you

want to register a preset. Make the necessary settings, select

To load a registered preset, select the preset from the list.

, and then enter a name for the preset.

You can also register the current address and settings to select

To change the registered settings, change the settings on the screen for each feature and select Preset, and then select the target that you want to overwrite.

on the screen of each feature.

. Select Save as

Menu Options for Presets

Select on the registered preset to display the details of the registered settings. You can change the registered name by selecting the name on the details screen.

Delete the registered preset.

Add /Remove:

Add or clear the registered preset to the home screen as a short-cut icon.

Use This Setting:

Load the registered preset.

Menu Options for Settings

Select Settings on the home screen of the printer to make various settings.

Menu Options for General Settings

Select the menus on the control panel as described below.

Settings > General Settings

Basic Settings

Select the menus on the control panel as described below.

Settings > General Settings > Basic Settings

You cannot change settings that have been locked by your administrator.

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User's Guide

LCD Brightness:

Sound:

Sleep Timer:

Power O Timer:

Preparing the Printer

Adjust the brightness of the LCD screen.

Adjust the volume and select the type of the sound.

Adjust the time period to enter a sleep mode (energy saving mode) when the printer has not performed any operations. e LCD screen turns black when the setting time passes.

Your product may have this feature or the Power O Settings feature depending on the location of purchase.

Select this setting to turn the printer o automatically when it is not used for a specied period of time. You can adjust the time before power management is applied. Any increase will aect the product’s energy eciency. Please consider the environment before making any change.

Power O Settings:

Your product may have this feature or the Power O Timer feature depending on the location of purchase.

❏ Power O If Inactive

Select this setting to turn the printer o automatically if it is not used for a specied period of time. Any increase will aect the product’s energy eciency. Please consider the environment before making any change.

❏ Power O If Disconnected

Select this setting to turn the printer o aer 30 minutes when all ports including the LINE port are disconnected.

feature may not be available depending on your region.

is

Date/Time Settings:

❏ Date/Time

Enter the current date and time.

❏ Daylight Saving Time

Select the summer time setting that applies to your area.

❏ Time D i  erence

Enter the time dierence between your local time and UTC (Coordinated Universal Time).

Country/Region:

Select the country or region in which you are using your printer. If you change the country or region, your fax settings return to their defaults and you must select them again.

Language:

Select the language used on the LCD screen.

Start-up Screen:

Specify the initial menu displayed on the LCD screen when the printer turns on and Operation Time Out is enable.

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User's Guide

Edit Home:

Change the layout of the icons on the LCD screen. You can also add, remove, and move icons.

Wall Paper:

Change the background color of the LCD screen.

Operation Time Out:

Select On to return to the initial screen when no operations have been performed for the specied time. When user restrictions have been applied and no operations are performed for the specied time, you are logged out and returned to the initial screen.

Keyboard:

Change the layout of the keyboard on the LCD screen.

Default Screen(Job/Status):

Preparing the Printer

Select the default information you want to display when you press the button.

Related Information

& “Saving Power” on page 68 & “Entering Characters” on page 24

Printer Settings

Select the menus on the control panel as described below.

Settings > General Settings > Printer Settings

You cannot change settings that have been locked by your administrator.

Paper Source Settings:

Paper Setting:

Select the paper size and paper type you loaded in the paper sources.

Rear Paper Feed Priority:

Select On to give printing priority to paper loaded in the rear paper feed.

A4/Letter Auto Switching:

Select On to feed paper from the paper source set as A4 size when there is no paper source set as Letter, or feed from the paper source set as Letter size when there is no paper source set as A4.

Auto Select Settings:

Select On for any of following settings to automatically print on paper from any sources containing paper that matches your paper settings.

❏ Copy

❏ Fax

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User's Guide

Error Notice:

Paper Setup Auto Display:

Printing Language:

Select the printing language for the USB interface or the network interface.

Universal Print Settings:

ese print settings are applied when you print by an external device without using the printer driver.

Preparing the Printer

❏ Other

Select On to display an error message when the selected paper size or type does not match the loaded paper.

Select On to display the Paper Setting screen when loading paper in the paper source. If you disable this feature, you cannot print from an iPhone or iPad using AirPrint.

Top Oset:

Left Oset:

Top Oset in Back:

Left Oset in Back:

Check Paper Width:

Skip Blank Page:

PDL Print

Conguration

Adjust the top margin of the paper.

Adjust the le margin of the paper.

Adjust the top margin for the back of the page when performing 2-sided printing.

Adjust the le margin for the back of the page when performing 2-sided printing.

Select On to check the paper width before printing. is prevents printing beyond the edges of the paper when the paper size setting is incorrect, but this may lower the print speed.

Skips blank pages in the print data automatically.

Select the PDL Print

Common Settings:

❏ Paper Size

Select the default paper size for PCL or PostScript printing.

❏ Paper Type

Select the default paper type for PCL or PostScript printing.

❏ Orientation

Select the default orientation for PCL or PostScript printing.

❏ Quality

Select the print quality for PCL or PostScript printing.

Conguration

options you want to use for PCL or PostScript printing.

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User's Guide

Preparing the Printer

❏ Ink Save Mode

Select On to save ink by reducing the print density.

❏ Print Order

Last Page on Top

Starts printing from the rst page of a le.

First Page on Top

Starts printing from the last page of a

❏ Number of Copies

Set the number of copies to print.

❏ Binding Margin

Select the binding position.

❏ Auto Paper Ejection

Select On to eject paper automatically when printing is stopped during a print job.

le.

❏ 2-Sided Printing

Select On to perform 2-sided printing.

PCL Menu:

❏ Font Source

Resident

Select to use a font preinstalled on the printer.

Download

Select to use a font you have downloaded.

❏ Font Number

Select the default font number for the default font source. e available number varies depending on the settings you made.

❏ Pitch

Set the default font pitch if the font is scalable and of xed-pitch. You can select from 0.44 to

99.99 cpi (characters per inch), in 0.01 increments.

is

❏ Height

Set the default font height if the font is scalable and proportional. You can select from 4.00 to 999.75 points, in 0.25 increments.

is item may not appear depending on the font source or font number settings.

item may not appear depending on the font source or font number settings.

❏ Symbol Set

Select the default symbol set. If the font that you selected in the font source and the font number setting is not available in the new symbol set setting, the font source and the font number settings are automatically replaced with the default value, IBM-US.

❏ Form

Set the number of lines for the selected paper size and orientation. spacing (VMI) change, and the new VMI value is stored in the printer. changes in the page size or orientation settings cause changes in the Form value based on the stored VMI.

also causes a line

is

means that later

is

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User's Guide

❏ CR Function

Select the line feed command when printing with a driver from a specic operating system.

❏ LF Function

Select the line feed command when printing with a driver from a

❏ Paper Source Assign

Set the assignment for the paper source select command. When 4 is selected, the commands are set as compatible with the HP LaserJet 4. When 4K is selected, the commands are set as compatible with the HP LaserJet 4000, 5000, and 8000. When 5S is selected, the commands are set as compatible with the HP LaserJet 5S.

PS3 Menu:

❏ Error Sheet

Select On to print a sheet showing the status when an error occurs during PostScript or PDF printing.

❏ Coloration

Select the color mode for PostScript printing.

Preparing the Printer

specic

operating system.

❏ Binary

Select On when printing data that contains binary images. e application may send the binary data even if the printer driver setting is set to ASCII, but you can print the data when this feature is enabled.

❏ PDF Page Size

Select the paper size when printing a PDF le. If Auto is selected, the paper size is determined based on the size of the rst page.

Auto Error Solver:

Select an action to perform when a 2-sided printing error or a memory full error occurs.

❏ On

Displays a warning and prints in single-sided mode when a 2-sided printing error occurs, or prints only what the printer could process when a memory full error occurs.

❏

O

Displays an error message and cancels printing.

Memory Device Interface:

❏ Memory Device:

Select Enable to allow the printer to access an inserted memory device. If Disable is selected, you cannot save data to the memory device with the printer. is prevents condential documents from being removed illegally.

❏ File Sharing:

Select whether to give write access to the memory device from a USB-connected computer or a network-connected computer.

Thick Paper:

Select On to prevent ink from smearing on your printouts, however, this may lower the print speed.

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User's Guide

Quiet Mode:

Ink Drying Time:

Bidirectional:

Preparing the Printer

Select On to reduce noise during printing, however, this may lower the print speed. Depending on the paper type and print quality settings you selected, there may be no dierence in the printer's noise level.

Select the ink drying time you want to use when performing 2-sided printing. e printer prints the other side

printing one side. If your printout is smeared, increase the time setting.

aer

Select On to change the print direction; Prints while the print head moves to the If vertical or horizontal ruled lines on your printout look blurred or misaligned, disabling this feature may solve the problem; however, doing so may reduce print speed.

PC Connection via USB:

Select Enable to allow a computer to access the printer when connected by USB. When Disable is selected, printing and scanning that is not sent over a network connection is restricted.

USB I/F Timeout Setting:

Specify the length of time in seconds that must elapse before ending USB communication with a computer aer the printer receives a print job from a PostScript printer driver or PCL printer driver. If the job ending is not clearly dened from a PostScript printer driver or PCL printer driver, it can cause endless USB communication. When this occurs, the printer ends communication aer the specied time has elapsed. Enter 0 (zero) if you do not want to end communication.

Related Information

& “Loading Papers” on page 27 & “Printing JPEG Files from a Memory Device” on page 158

“Printing PDF or TIFF Files from a Memory Device” on page 159

and to the right.

le

Network Settings

Select the menus on the control panel as described below.

Settings > General Settings > Network Settings

You cannot change settings that have been locked by your administrator.

Wi-Fi Setup:

Set up or change wireless network settings. Choose the connection method from the following and then follow the instructions on the LCD panel.

❏ Router

❏ Wi- F i D ir ect

Wired LAN Setup:

Set up or change a network connection that uses a LAN cable and router. When this is being used, WiFi connections are disabled.

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User's Guide

Network Status:

Displays or prints the current network settings.

❏ Wire d L AN/Wi- F i S t atus

❏ Wi- F i D ir ect St a t u s

❏ Email Server Status

❏ Print Status Sheet

Connection Check:

Checks the current network connection and prints a report. If there are any problems with the connection, see the report to solve the problem.

Advanced:

Make the following detailed settings.

❏ Device Name

Preparing the Printer

❏ TCP/IP

❏ Proxy Server

❏ Email Server

❏ IPv6 Address

❏ MS Network Sharing

❏ Link Speed & Duplex

❏ Redirect HTTP to HTTPS

❏ Disable IPsec/IP Filtering

❏ Disable IEEE802.1X

❏ iBeacon Transmission

Web Service Settings

Select the menus on the control panel as described below.

Settings > General Settings > Web Service Settings

You cannot change settings that have been locked by your administrator.

Epson Connect Services:

Displays whether the printer is registered and connected to Epson Connect.

You can register to the service by selecting Register and follow the instructions.

When you have registered, you can change the following settings.

❏ Suspend/Resume

❏ Unregister

For details, see the following web site.

https://www.epsonconnect.com/

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User's Guide

Preparing the Printer

http://www.epsonconnect.eu (Europe only)

Google Cloud Print Services:

Displays whether the printer is registered and connected to Google Cloud Print services.

When you have registered, you can change the following settings.

❏ Enable/Disable

❏ Unregister

For details on registering to Google Cloud Print services, see the following web site.

https://www.epsonconnect.com/

http://www.epsonconnect.eu (Europe only)

Related Information

& “Printing Using a Network Service” on page 247

Fax Settings

Select the menu on the control panel as described below.

Settings > General Settings > Fax Settings

See Related Information below.

Related Information

& “Menu Options for Faxing” on page 206

Scan Settings

Select the menu on the control panel as described below.

Settings > General Settings > Scan Settings

See Related Information below.

Related Information

“Scanning to a Network Folder or FTP Server” on page 171

“Scanning to a Memory Device” on page 180

& “Scanning to the Cloud” on page 182

Menu Options for System Administration

By using this menu, you can maintain the product as a system administrator. It also allows you to restrict product features for individual users to suite your work or oce style.

Select the menus on the control panel as described below.

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User's Guide

Preparing the Printer

Settings > General Settings > System Administration

Contacts Manager:

You can make the following settings for contacts.

Frequent:

Print Contacts:

Print your contact list.

View Options:

Change the way the contact list is displayed.

Search Options:

Change the method for searching contacts.

Clear Internal Memory Data:

is item is displayed on PCL or PostScript compatible printer.

Delete the printer's internal memory data, such as a downloaded font and macro for PCL printing or a job of password printing.

Security Settings:

You can make the following security settings.

Restrictions:

Permit to change the settings of the following items when panel lock is enabled.

❏ Job log access

❏ Access to Register/Delete Contacts

❏ Fax Recent access

❏ Fax Transmission Log access

❏ Access to Fax Report

❏ Access to Print Save History of Scan to Network Folder/FTP

❏ Access to Recent of Scan to Email

❏ Access to Show Sent History of Scan to Email

❏ Access to Print Sent History of Scan to Email

❏ Access to Language

❏ Access to ick Paper

❏ Access to Quiet Mode

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User's Guide

Access Control:

Admin Settings:

Restore Default Settings:

Preparing the Printer

❏ Protection of Personal Data

Select On to restrict product features. is requires users to log into the product control panel with their user name and password before they can use control panel features. In Accept Unknown User Jobs, you can select whether or not to allow jobs that do not have the necessary authentication information.

❏ Admin Password

Set, change, and clear an administrator password.

❏ Lock Setting

Select whether or not to lock the control panel using the password registered in Admin Password.

Reset the settings in the following menus to their defaults.

❏ Network Settings

❏ Copy Settings

❏ Scan Settings

❏ Fax Settings

❏ Clear All Data and Settings

Firmware Update:

You can get rmware information such as your current version and information on available updates.

Update:

Check if the latest version of the rmware has been uploaded to the network server. If an update is available, you can select whether or not to start updating.

Notication:

Select On to receive a notication if a rmware update is available.

Menu Options for Print Counter

Select the menus on the control panel as described below.

Settings > Print Counter

Displays the total number of prints, B&W prints, and color prints including items such as the status sheet from the time you purchased the printer. Select Print Sheet when you want to print the result.

Menu Options for Supply Status

Select the menu on the control panel as described below.

Settings > Supply Status

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User's Guide

Preparing the Printer

Displays the approximate level of the ink and service life of the maintenance box.

When to replace the item as ink is expended or the maintenance box is full.

is displayed, ink is running low or the maintenance box is nearly full. When is displayed, you need

Menu Options for Maintenance

Select the menus on the control panel as described below.

Settings > Maintenance

Print Quality Adjustment:

Select this feature if there are any problems with your printouts. You can check for clogged nozzles and clean the print head if necessary, and then adjust some parameters to improve print quality.

Print Head Nozzle Check:

Select this feature to check if the print head nozzles are clogged. e printer prints a nozzle check pattern.

Print Head Cleaning:

Select this feature to clean clogged nozzles in the print head.

Ruled Line Alignment:

Select this feature to align vertical lines.

Paper Guide Cleaning:

Select this feature if there are ink stains on the internal rollers. e printer feeds paper to clean the internal rollers.

Print Quality Adjustment per Paper:

Depending on the paper type, ink feathering is diers. Select this feature if there is banding in the print outs or misalignment for a specic paper type.

Periodic Cleaning:

e printer automatically performs Print Head Nozzle Check and Print Head Cleaning based on the specic period of time. Select On to maintain premium print quality.

Related Information

& “Adjusting the Print Quality” on page 267 & “Checking and Cleaning the Print Head” on page 231 & “Aligning Ruled Lines” on page 232 & “Cleaning the Paper Path for Ink Smears” on page 233

Menu Options for Language

Select the menus on the control panel as described below.

Settings > Language

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User's Guide

Preparing the Printer

Select the language used on the LCD screen.

Menu Options for Printer Status/Print

Select the menus on the control panel as described below.

Settings > Printer Status/Print

Print Status Sheet:

Conguration

Print information sheets showing the current printer status and settings.

Supply Status Sheet:

Print information sheets showing the status of consumables.

Usage History Sheet:

Print information sheets showing the usage history of the printer.

PS3 Font List:

Print a list of fonts that are available for a PostScript printer.

PCL Font List:

Print a list of fonts that are available for a PCL printer.

Network:

Displays the current network settings.

Status Sheet:

Menu Options for Contacts Manager

Select the menus on the control panel as described below.

Settings > Contacts Manager

Frequent:

Print Contacts:

Print your contact list.

View Options:

Change the way the contact list is displayed.

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User's Guide

Preparing the Printer

Search Options:

Change the method for searching contacts.

Menu Options for User Settings

Select the menus on the control panel as described below.

Settings > User Settings

You cannot change settings that have been locked by your administrator.

You can change the default settings of the following menus.

❏ Scan to Network Folder/FTP

❏ Scan to Email

❏ Scan to Memory Device

❏ Scan to Cloud

❏ Copy Settings

❏ Fax

Menu Options for Authentication Device Status

Select the menus on the control panel as described below.

Settings > Authentication Device Status

Displays the status of the authentication device.

Menu Options for Epson Open Platform Information

Select the menus on the control panel as described below.

Settings > Epson Open Platform Information

Displays the status of the Epson Open Platform.

Saving Power

e printer enters sleep mode or turns o automatically if no operations are performed for a set period. You can adjust the time before power management is applied. Any increase will aect the product's energy eciency. Please consider the environment before making any change.

Depending on the location of purchase, the printer may have a feature that turns it o automatically if it is not connected to the network for 30 minutes.

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User's Guide

Preparing the Printer

Saving Power - Control Panel

1. Select Settings on the home screen.

2. Select General Settings > Basic Settings.

Do one of the following.

❏ Select Sleep Timer or Power O Settings > Power O If Inactive or Power O If Disconnected, and then

make settings.

❏ Select Sleep Timer or Power O Timer, and then make settings.

Note: Your produ c t may h ave th e Power O Settings or Power O Ti m e r feature depending on the location of purchase.

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User's Guide

Fax Settings

Before Using Fax Features

Set up the following to use the fax features.

❏ Connect the printer correctly with the phone line and, if necessary, with a phone

❏ Complete the Fax Setting Wizard, which is required to make basic settings.

Set the following as necessary.

❏ Output destinations and related settings, such as network settings and mail server settings

❏ Contacts registration

❏ User Settings that dene default values for Fax menu items

❏ Report Settings to print reports when faxes are sent, received, or forwarded

Related Information

& “Connecting to a Phone Line” on page 70 & “Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)” on page 74 & “Making Settings Individually for Printer's Fax Features” on page 76 & “Menu Options for Fax Settings” on page 88 & “Network Settings” on page 98 & “Using an Email Server” on page 45 & “Managing Contacts” on page 49 & “Setting a Shared Folder” on page 52 & “Menu Options for User Settings” on page 68 & “Report Settings Menu” on page 94

Connecting to a Phone Line

Compatible Telephone Lines

You can use the printer over standard analogue telephone lines (PSTN = Public Switched Telephone Network) and PBX (Private Branch Exchange) telephone systems.

You may not be able to use the printer with the following phone lines or systems.

❏ VoIP phone line such as DSL or ber-optic digital service

❏ Digital phone line (ISDN)

❏ Some PBX telephone systems

❏ When adapters such as terminal adapters, VoIP adapters, splitters, or DSL router are connected between the

telephone wall jack and the printer

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User's Guide

Fax Settings

Connecting the Printer to a Phone Line

Connect the printer to a telephone wall jack using an RJ-11 (6P2C) phone cable. When connecting a telephone to the printer, use a second RJ-11 (6P2C) phone cable.

Depending on the area, a phone cable may be included with the printer. If it is included, use that cable.

You may need to connect the phone cable to an adapter provided for your country or region.

Note:

Remove the cap from the EXT. port of the printer only when connecting your telephone to the printer. Do not remove the cap if you are not connecting your telephone.

In areas where lightning strikes occur frequently, we recommend that you use a surge protector.

Connecting to a Standard Phone Line (PSTN) or PBX

Connect a phone cable from the telephone wall jack or PBX port to the LINE port on the back of the printer.

Connecting to DSL or ISDN

Connect a phone cable from the DSL modem or the ISDN terminal adapter to the LINE port on the back of the printer. See the documentation provided with the modem or the adapter for more details.

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User's Guide

Fax Settings

Note:

If your DSL modem is not equipped with a built-in DSL lter, connect a separate DSL lter.

Connecting Your Phone Device to the Printer

When using the printer and your telephone on a single phone line, connect the telephone to the printer.

Note:

❏ If your phone device has a fax function, disable the fax function before connecting. See the manuals that came with the

phone device for details.

❏ If you connect an answering machine, make sure the printer's Rings to Answer setting is set higher than the number of

rings your answering machine is set to answer a call.

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User's Guide

Fax Settings

1. Remove the cap from the EXT. port on the back of the printer.

Connect the phone device and the EXT. port with a phone cable.

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User's Guide

Fax Settings

Note:

When sharing a single phone line, make sure you connect the phone device to the EXT. port of the printer. If you split the line to connect the phone device and the printer separately, the phone and the printer do not work correctly.

3. Select Fax on the home screen.

4. Pick up the handset.

e connection is established when

(Send) is enabled as the following screen.

Related Information

& “Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)” on page 74 & “Making Settings to Use an Answering Machine” on page 78 & “Making Settings to Receive Faxes Operating Only a Connected Phone (Remote Receive)” on page 78 & “Setting Receive Mode” on page 76

Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)

Fax Setting Wizard congures the basic fax features to make the printer ready to send and receive faxes.

e Wizard is displayed automatically when the printer is turned on for the rst time. You can also display the wizard manually from the printer's control panel. You need to run the wizard again in case the wizard is skipped when the printer is

❏ e items below are what you can set through the wizard.

❏ Header (Your Phone Number and Fax Header)

❏ Receive Mode (Auto or Manual)

turned on or when the connection environment has changed.

rst

❏ e items below are set automatically according to the connection environment.

❏ Dial Mode (such as Ton e or Pulse)

❏ Line Type (PSTN or PBX)

❏ Dial Tone Detection

❏ Distinctive Ring Detection (DRD) Setting

❏ Other items in Basic Settings remain as they are.

Start Fax Setting Wizard to make Basic Settings, following the on-screen instructions.

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User's Guide

Fax Settings

1. Make sure the printer is connected to the phone line.

Note:

Because an automatic fax connection check runs at the end of the wizard, the printer must be connected to the phone line before starting the wizard.

2. Select Settings on the home screen on the printer's control panel, and then select General Settings > Fax Settings > Fax Setting Wizard.

3. On the Conrmation screen, tap Proceed.

wizard begins.

e

4. On the fax header entry screen, enter the sender name such as your company name, and then tap OK.

Note:

Your sender name and your fax number appear as the header for outgoing faxes.

5. On the phone number entry screen, enter your fax number, and then tap OK.

On the Distinctive Ring Detection (DRD) Setting screen, make the following settings.

❏ If you have subscribed to a distinctive ring service from your telephone company: Select Proceed, and then

select the ring pattern to be used for incoming faxes.

- If you select All, go to step 7.

- If you select any other setting, Receive Mode is automatically set to Auto. Go to step 9.

❏ If you do not need to set this option: Tap Skip, and then go to step 9.

Note:

❏ Distinctive ring services, oered by many telephone companies (the service name diers by company), allows you to

have several phone numbers on one phone line. Each number is assigned a dierent ring pattern. You can use one number for voice calls and another for fax calls. Select the ring pattern assigned to fax calls in DRD.

❏ Depending on the region, On and O are displayed as the DRD options. Select On to use the distinctive ring feature.

7. On the Receive Mode Setting screen, select whether you are using your phone device connected to the printer.

❏ When connected: Select Ye s , and then go to the next step.

❏ When not connected: Select No, and then go to step 9. Receive Mode is set to Auto.

8. On the Receive Mode Setting screen, select whether you want to receive faxes automatically.

❏ To r eceive a utom a tically : S e l ect Ye s . Receive Mode is set to Auto.

❏ To receive manually: Select No. Receive Mode is set to Manual.

9. On the Proceed screen, check the settings you made, and then tap Proceed.

To correct or change settings, tap

10. On the Run Check Fax Connection screen, select Start Checking to run the fax connection check, and when the screen prompts you to print the check result, select Print.

A report of the check result that shows the connection status is printed.

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User's Guide

Fax Settings

Note:

❏ If there are any errors reported, follow the instructions on the report to solve them.

❏ If the Select Line Type screen is displayed, select the line type.

- When you are connecting the printer to a PBX phone system or terminal adapter, select PBX.

- When you are connecting the printer to a standard phone line, select PSTN, and then select Do Not Detect on the Conrmation screen displayed. However, setting this to Do Not Detect may cause the printer to skip the rst digit of a fax number when dialing and send the fax to the wrong number.

Related Information

& “Connecting the Printer to a Phone Line” on page 71 & “Setting Receive Mode” on page 76

“Making Settings to Use an Answering Machine” on page 78

“Making Settings to Receive Faxes Operating Only a Connected Phone (Remote Receive)” on page 78

& & “Basic Settings Menu” on page 94

Making Settings Individually for Printer's Fax Features

You can congure the printer's fax features individually using the printer's control panel. e settings made using Fax Setting Wizard can also be changed. For more details, see the descriptions of the Fax Settings Menu.

Note:

❏ Using Web Cong, you can congure the printer's fax features.

❏ When you use Web

location compared to the printer's control panel.

Related Information

& “Menu Options for Fax Settings” on page 88

Setting Receive Mode

are two options in Receive Mode for receiving incoming faxes. You can make settings in the menu below.

ere

Settings > General Settings > Fax Settings > Basic Settings > Receive Mode

Receive Mode Use of Phone Line

to display the Fax Settings menu, there may be slight

Cong

dierences

in the user interface and in

Manual Mainly for phoning, but also for faxing

Auto Only for faxing (external phone device is not required)

Mainly for faxing, and sometimes phoning

Related Information

& “Usage of Auto Mode” on page 77 & “Usage of Manual Mode” on page 77 & “Basic Settings Menu” on page 94

Page 77

User's Guide

Fax Settings

Usage of Manual Mode

Receiving Faxes

When the telephone rings, you can answer the ringing manually by picking up the handset.

❏ When you hear a fax signal (baud):

Select Fax on the printer's home screen, select Send/Receive > Receive, and then tap handset.

❏ If the ringing is for a voice call:

You can answer the phone as normal.

Receiving Faxes Using only a Connected Telephone

When Remote Receive is set, you can receive faxes by simply entering the Start Code.

When the telephone rings, pick up the handset. When you hear a fax tone (baud), dial the two digit Start Code, and then hang up the handset.

. Next, hang up the

Related Information

& “Making Settings to Receive Faxes Operating Only a Connected Phone (Remote Receive)” on page 78

Usage of Auto Mode

Receiving Faxes Without an External Phone Device

e printer automatically switches to receive faxes when the number of rings you set in Rings to Answer is complete.

Note: We recommend setting Rings to Answer to as low a number as possible.

Receiving Faxes With an External Phone Device

A printer with an external phone device works as follows.

❏ If your phone device is the answering machine and when it answers within the number of rings set in Rings to

Answer:

- If the ringing is for a fax: e printer automatically switches to receive faxes.

- If the ringing is for a voice call: e answering machine can receive voice calls and record voice messages.

❏ When you pick up the handset within the number of rings set in Rings to Answer:

- If the ringing is for a fax: You can receive the fax using the same steps as Manual.

- If the ringing is for a voice call: You can answer the phone as normal.

❏ When the printer automatically switches to receive faxes:

- If the ringing is for a fax: e printer starts receiving faxes.

- If the ringing is for a voice call: You cannot answer the phone. Ask the person to call you back.

Note:

Set the Rings to Answer settings of the printer to a higher number than the number of rings for the answering machine. Otherwise, the answering machine cannot receive voice calls to record voice messages. For details on setting up the answering machine, see the manual supplied with the answering machine.

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User's Guide

Fax Settings

Related Information

& “Making Settings to Use an Answering Machine” on page 78 & “Usage of Manual Mode” on page 77

Making Settings When You Connect an External Phone Device

Making Settings to Use an Answering Machine

You need settings to use an answering machine.

1. Select Settings on the home screen on the printer's control panel..

2. Select General Settings > Fax Settings > Basic Settings.

3. Set Receive Mode to Auto.

4. Set the Rings to Answer setting of the printer to a higher number than the number of rings for the answering machine.

If Rings to Answer is set lower than the number of rings for the answering machine, the answering machine cannot receive voice calls to record voice messages. See the manuals that came with the answering machine for its settings.

e printer's Rings to Answer setting may not be displayed, depending on the region.

Related Information

& “Usage of Auto Mode” on page 77 & “Basic Settings Menu” on page 94

Making Settings to Receive Faxes Operating Only a Connected Phone (Remote Receive)

You can start receiving incoming faxes by only picking up the handset and operating the phone, without operating the printer at all.

e Remote Receive feature is available for telephones that support tone dialing.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Fax Settings > Basic Settings > Remote Receive.

3. Tap Remote Receive to set this to On.

Select Start Code, enter a two digit code (you can enter 0 to 9, *, and #), and then tap OK.

5. Select OK to apply the settings.

Related Information

& “Usage of Manual Mode” on page 77

Page 79

User's Guide

Fax Settings

& “Basic Settings Menu” on page 94

Making Print Settings to Receive Faxes

Making Paper Source Settings to Receive Faxes (For Models with Two or More Paper Sources)

You can set the paper sources used for printing received documents and fax reports. By default, all of the paper sources are enabled for fax printing. Use this feature if you do not want to use paper in a specic paper source for fax printing.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Printer Settings > Paper Source Settings > Auto Select Settings > Fax.

3. Tap each box of the paper source not to use for printing faxes.

e paper source setting is changed to O and is disabled for printing faxes.

Related Information

& “Printer Settings” on page 57

Making Print Settings such as 2-Sided to Receive Faxes

You can set the printer to reduce paper by printing received faxes on both sides, or by printing them in reduced size to t on paper. As an example, to set 2-Sided printing, follow the steps below.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Fax Settings > Receive Settings.

3. Select Print Settings, and then select 2-Sided.

4. Tap the 2-Sided box to set this to On.

5. In Binding Margin, select Short Side or Long Side.

6. Select OK.

Related Information

“Print Settings Menu” on page 92

Making Settings to Save and Forward Received Faxes

e printer is set to print received faxes by default. Besides printing, you can set the printer to save and/or forward received faxes. Note that the setting methods vary depending on whether the condition settings exist or not.

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User's Guide

Fax Settings

❏ Saving and forwarding faxes received from unspecied partners - the features to save and forward received

faxes without conditions

❏ Saving and forwarding faxes received from specic partners - the features to save and forward received faxes

with conditions

Related Information

“Features to Save and Forward Received Faxes Without Condition” on page 80

“Features to Save and Forward Received Faxes With Condition” on page 83

Features to Save and Forward Received Faxes Without Condition

You can save and forward faxes received from other than the printer. You can select the below destinations at the same time. If you do select them all at the same time, the same received faxes are saved in the Inbox, on a computer, to an external memory device, and forwarded to a destination such as an email address.

❏ Inbox in the Printer

You can save received faxes to the Inbox. You can view them on the printer's control panel so that you can print only the ones you want to print or delete unnecessary faxes.

❏ Outside of the Printer

❏ A computer (PC-FAX reception)

❏ An external memory device

❏ Up to 5 Forwarding destinations

- Email addresses

- Shared folders on a network

- Other fax machines

Related Information

& “Setting Saving and Forwarding to Receive Faxes (Unconditional Save/Forward)” on page 80 & “Save/Forward Settings Menu” on page 89 & “Making Settings to Send and Receive Faxes on a Computer” on page 87

unspecied

partners to destinations in the printer and destinations

Setting Saving and Forwarding to Receive Faxes (Unconditional Save/ Forward)

You can make settings to save and forward received faxes from unspecied senders. If you make settings to forward received faxes, rst add the forwarding destinations to the contacts list. To forward to an email address, you also need to congure the email server settings beforehand.

Follow the steps below. To make settings to save received faxes to a computer using the PC-FAX feature, see the related information below on this topic.

1. Select Settings on the home screen on the printer's control panel.

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2. Select General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward.

When a message is displayed, check the content, and then tap OK.

3. Make the settings below depending on the saving and forwarding destinations.

e following options can be used at the same time.

❏ To save received faxes to the Inbox:

Select Save to Inbox to set this to On.

If a message is displayed, check the content, and then select OK.

❏ To save received faxes to an external memory device:

Insert a memory device into the printer's external interface USB port.

Select Save to Memory Device.

Select Ye s . To print the documents automatically while saving them in the memory device, select Ye s

and Print instead.

Check the message that is displayed, and then tap Create.

A folder for saving received documents is created in the memory device.

Check the message, tap Close or wait until the message is cleared, and then tap Close.

When the next message is displayed, check it, and then tap OK.

Important:

Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer.

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❏ To forward received faxes to emails, shared folders, and other fax machines:

Select Forward.

Select Ye s . To print the documents automatically while forwarding them, select Ye s a nd Pr in t instead.

Select Add Entry, and then select forwarding destinations from the contacts list. You can specify up to

ve forwarding destinations.

Tap Close to nish selecting forwarding destinations, and then tap Close.

In Options When Forwarding Failed, select whether to print received documents or save them in the

printer's Inbox when forwarding fails.

Tap OK.

Important:

When the Inbox is full, receiving faxes is disabled. You should delete the documents from the inbox once they have been checked.

Note:

e number of documents that have failed to be forwarded is displayed on the other unprocessed jobs.

4. Set the printer to send emails to someone you want to notify about the results of processed faxes, when necessary.

Select Email Notications.

Tap the item below to set it to On.

e following options can be used at the same time.

❏ Notify on Receive: sends emails to the recipient when the printer has

❏ Notify on Print: sends emails to the recipient when the printer has nished printing received faxes.

❏ Notify on Save: sends emails to the recipient when the printer has nished saving received documents to

the memory device.

❏ Notify on Forward: sends emails to the recipient when the printer has nished forwarding received faxes.

Select the Recipient eld, and then select a recipient for the email from the contact list.

Tap Close to nish selecting the recipient.

Tap OK.

5. Tap Close to complete the Unconditional Save/Forward settings.

on the home screen, in addition to

nished

receiving faxes.

is is the end of making unconditional saving and forwarding settings to receive faxes.

6. Select Common Settings as necessary.

For details, see the explanation for Common Settings in the Save/Forward Settings menu.

Note:

If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network Folder/FTP from the home screen, select the destination, and then start scanning.

Related Information

& “Network Settings” on page 98

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User's Guide

Fax Settings

& “Setting a Shared Folder” on page 52 & “Features to Save and Forward Received Faxes Without Condition” on page 80 & “Making Save to Computer Setting to Receive Faxes” on page 87 & “Making Save to Computer Setting to Also Print on the Printer to Receive Faxes” on page 87 & “Making Save to Computer Setting not to Receive Faxes” on page 88 & “Save/Forward Settings Menu” on page 89

Features to Save and Forward Received Faxes With Condition

You can receive faxes from specied partners or receive faxes at a specied time, and then save and forward to destinations in the printer and destinations other than the printer. You can select the below destinations at the same time. If you do select them all at the same time, the same received faxes are saved to the Inbox, a box, or an external memory device, and then forwarded to a destination such as an email address.

❏ Inbox and Condential Boxes in the Printer

You can save received faxes to the Inbox or on the printer's control panel, so that you can print only the faxes you want to print or delete unnecessary faxes.

condential

boxes, sorting them by conditions. You can view them

condential

❏ Outside of the Printer

❏ An external memory device

❏ A forwarding destination:

- Email address

- Shared folder on a network

- Another fax machine

Related Information

& “Setting Saving and Forwarding to Receive Faxes (Conditional Save/Forward)” on page 83 & “Save/Forward Settings Menu” on page 89

Setting Saving and Forwarding to Receive Faxes (Conditional Save/Forward)

You can make settings to save and forward received faxes from a specied sender or at a specied time. If you make settings to forward received faxes, rst add the forwarding destination to the contacts list. To forward to an email address, you also need to congure the email server settings beforehand.

Note:

❏ Color documents cannot be forwarded to another fax machine. ey are processed as documents that failed to be

forwarded.

❏ Before you use the feature to save and forward received faxes at a specied time, make sure the printer's Date/Time and

Ti m e D i  e rence settings are correct. Access the menu from Settings > General Settings > Basic Settings > Date/Time Settings.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Fax Settings > Receive Settings > Save/Forward Settings.

3. Tap

on an unregistered box under Conditional Save/Forward.

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4. Select the Name box and enter the name you want to register.

5. Select the Condition(s) box to make a condition setting.

❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item,

the printer saves and forwards the received faxes.

Select the Sender Fax Number match condition and enter the fax number (max. 20 digits) by selecting the Fax Number box.

❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards

the received faxes.

Enable the Subaddress(SUB) perfect match setting and enter the password by selecting the Subaddress(SUB) box.

❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards

the received faxes.

Enable the Password(SID) perfect match setting and input the password by selecting the Password(SID) box.

❏ Receiving Time: e printer saves and forwards received faxes during the specied time period.

Enable the Receiving Time setting and then set the time in Start Time and End Time.

6. Select the Save/Forward Destination box.

7. Make the settings below depending on the saving and forwarding destinations.

e following options can be used at the same time.

❏ To print received faxes:

Ta p Print to set this to On.

❏ To save the received faxes to the Inbox or a condential box:

Select Save to Fax Box.

Tap Save to Fax Box to set this to On.

Select the box in which to save the document.

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Fax Settings

❏ To save received faxes to an external memory device:

Insert a memory device into the printer's external interface USB port.

Select Save to Memory Device.

Tap Save to Memory Device to set this to On.

Check the message that is displayed, and then tap Create.

A folder for saving received documents is created in the memory device.

Important:

❏ To forward received faxes to emails, shared folders, and another fax machine:

Select Forward.

Tap Forward to set this to On.

Select Add Entry, and then select forwarding destinations from the contacts list. You can specify a

forwarding destination.

When you have nished selecting forwarding destinations, tap Close.

Check that the forwarding destination you selected is correct, and then select Close.

In Options When Forwarding Failed, select whether to print received documents or save them in the

printer's Inbox when forwarding fails.

Important:

When the Inbox or a the inbox once they have been checked.

Note:

e number of documents that have failed to be forwarded is displayed on the other unprocessed jobs.

8. Tap OK to complete the Save/Forward Destination settings.

9. Set the printer to send emails to someone you want to notify about the results of processed faxes, when necessary.

Select Email

Tap the item below to set it to On.

following options can be used at the same time.

e

❏ Notify on Receive: sends emails to the recipient when the printer has nished receiving faxes.

❏ Notify on Print: sends emails to the recipient when the printer has nished printing received faxes.

❏ Notify on Save: sends emails to the recipient when the printer has

the memory device.

Notications

condential

box is full, receiving faxes is disabled. You should delete the documents from

on the home screen, in addition to

nished

saving received documents to

❏ Notify on Forward: sends emails to the recipient when the printer has nished forwarding received faxes.

Select the Recipient eld, and then select a recipient for the email from the contact list.

Tap Close to nish selecting the recipient.

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Tap OK.

10. Select OK, then select OK again to return to the Save/Forward Settings screen.

11.

Select the registered box for which you made a condition setting, and then select Enable.

is is the end of making conditional saving and forwarding settings to receive faxes.

12. Select Common Settings as necessary.

For details, see the explanation for Common Settings in the Save/Forward Settings menu.

Note:

Related Information

& “Network Settings” on page 98 & “Using an Email Server” on page 45 & “Managing Contacts” on page 49 & “Setting a Shared Folder” on page 52 & “Features to Save and Forward Received Faxes With Condition” on page 83

“Save/Forward Settings Menu” on page 89

Making Settings for Blocking Junk Faxes

You can block junk faxes.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Fax Settings > Basic Settings > Rejection Fax.

3. Set the condition to block junk faxes.

Select Rejection Fax, and then enable the following options.

❏ Rejection Number List: Rejects faxes that are in the Rejection Number List.

❏ Fax Header Blank: Rejects faxes that have blank header information.

❏ Unregistered Contacts: Rejects faxes that have not been added to the contact list.

4. Tap

5. If you are using the Rejection Number List, select Edit Blocked Number list, and then edit the list.

Related Information

& “Basic Settings Menu” on page 94

to return to the Rejection Fax screen.

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Fax Settings

Making Settings to Send and Receive Faxes on a Computer

To send and receive faxes on a client computer, FAX Utility must be installed on the computer connected by network or USB cable .

Enabling Sending Faxes from a Computer

Set up the following using Web Cong.

1. Access Web Cong, click the Fax tab, and then click Send Settings > Basic.

2. Select Use for the PC to FAX Function.

Note: e default setting value of the PC to FAX Function is Use. To disable sending faxes from any computer, select Do Not Use.

3. Click OK.

Related Information

& “Send Settings Menu” on page 88

Making Save to Computer Setting to Receive Faxes

You can receive faxes on a computer by using the FAX Utility. Install FAX Utility on the client computer and make the setting. For details, see Basic Operations in the FAX Utility help (displayed on the main window).

setting item below on the printer's control panel is set to Ye s , and the faxes received can be saved on the

e computer.

Settings > General Settings > Fax Settings > Receive Settings > Save/Forward Settings > Unconditional Save/ Forward > Save to Computer

Related Information

& “Save/Forward Settings Menu” on page 89

Making Save to Computer Setting to Also Print on the Printer to Receive Faxes

You can make the setting to print received faxes on the printer as well as save them on a computer.

1. Select Settings on the home screen on the printer's control panel.

2. Select General Settings > Fax Settings > Receive Settings.

3. Select Save/Forward Settings > Unconditional Save/Forward > Save to Computer > Yes and Pr int .

Related Information

& “Save/Forward Settings Menu” on page 89

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Fax Settings

Making Save to Computer Setting not to Receive Faxes

To set the printer not to save received faxes on the computer, change the settings on the printer.

Note:

You can also change the settings using the FAX Utility. However, if there are any faxes that have been unsaved to the computer, the feature does not work.

1. Select Settings on the home screen on the printer's control panel.

Select General Settings > Fax Settings > Receive Settings.

3. Select Save/Forward Settings > Unconditional Save/Forward > Save to Computer > No.

Related Information

& “Save/Forward Settings Menu” on page 89

Menu Options for Fax Settings

Selecting Settings > General Settings > Fax Settings from the printer's control panel displays this menu.

Note:

❏ You can also access Fax Settings from Web

❏ When you use Web Cong to display the Fax Settings menu, there may be slight dierences in the user interface and in

location compared to the printer's control panel.

Quick Operation Button Menu

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Quick Operation Button

Note:

You cannot display this menu on the Web Cong screen.

Item Description

Quick Operation Button1Registers up to three shortcuts allowing you to quickly access the menu you use often when

sending faxes. The shortcuts are located at the top of the Fax Settings tab in Fa x.

. Click the Fax tab on the Web

Cong

screen.

Quick Operation Button 2

Quick Operation Button 3

Send Settings Menu

You can nd the menu on the printer's control panel below:

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Fax Settings

Settings > General Settings > Fax Settings > Send Settings

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Send Settings > Basic

Item Description

Quick memory send The quick memory send feature starts sending the fax when the printer nishes scanning the

rst page. If you do not enable this feature, the printer starts sending after saving all of the scanned images to memory. By using this feature you can reduce the overall operation time as scanning and sending are performed in parallel.

Batch Send When there are multiple faxes waiting to be sent to the same recipient, this groups them

together to send them at once. Up to one time. This helps you save on transmission costs by reducing the number of connection times.

Save Failure Data Saves documents that failed to be sent in the printer's memory. You can resend the documents

from the Job/Status.

documents (up to 100 pages in total) can be sent at

ve

PC to FAX Function This item is displayed on the Web Cong screen only. Enables sending faxes using a client

computer.

Related Information

& “Enabling Sending Faxes from a Computer” on page 87

Receive Settings Menu

Related Information

& “Save/Forward Settings Menu” on page 89 & “Print Settings Menu” on page 92

Save/Forward Settings Menu

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Receive Settings > Save/Forward Settings

Unconditional Save/Forward

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Receive Settings > Fax Output

You can set saving and forwarding destinations to the Inbox, a computer, an external memory device, email addresses, shared folders, and other fax machines. You can use these features at the same time. If you set all items to O on the printer's control panel, the printer is set to print received faxes.

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Item Description

Save to Inbox Saves received faxes to the printer's Inbox. Up to 200 documents can be saved. Note that saving

200 documents may not be possible depending on the usage conditions such as the saved documents, and using of multiple fax saving features at a time.

Though the received faxes are not automatically printed, you can view them on the printer's screen and print only the ones you need. However, if you select Yes an d P ri nt in another item, such as Save to Computer in Unconditional Save/Forward, the received faxes are printed automatically.

le

size of

Save to Computer

Save to Memory Device Saves received faxes as PDF les to an external memory device connected to the printer.

Forward Forwards received faxes to another fax machine, or forwards them as PDF les to a shared folder

Saves received faxes as PDF les on a computer connected to the printer. You can set this to Ye s by using only the FAX Utility. Install FAX Utility on the computer in advance. After setting this to Ye s , you can change this to Ye s a nd Pr in t.

Selecting Ye s a nd Pr in t prints received faxes while saving them to the memory device.

on a network or to an email address. Forwarded faxes are deleted from the printer. Selecting Ye s and Print prints received faxes while forwarding them. First add the forwarding destinations to the contacts list. To forward to an email address, congure the email server settings.

❏ Destination: You can select forwarding destinations from the contacts list you added in

advance. If you have selected a shared folder on a network or an email address as the forwarding

destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network Folder/FTP from the home screen, select the destination, and then start scanning.

❏ Options When Forwarding Failed: You can select whether to print the failed fax or save it to

the Inbox. When the Inbox is full, receiving faxes is disabled. You should delete the documents from the

inbox once they have been checked. The number of documents that have failed to be

forwarded is displayed on the jobs.

Email Notications Sends an email notication when the process you select below is complete. You can use the

features below at the same time.

❏ Recipient: Set the destination of the process completion notication.

❏ Notify on Receive: Sends a notication when receiving a fax is complete.

❏ Notify on Print: Sends a

❏ Notify on Save: Sends a notication when saving a fax to a memory device is complete.

❏ Notify on Forward: Sends a notication when forwarding a fax is complete.

notication

on the home screen, in addition to other unprocessed

when printing a fax is complete.

Conditional Save/Forward

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Receive Settings > Conditions Output Settings

You can set saving and/or forwarding destinations to the Inbox, condential boxes, an external memory device, email addresses, shared folders, and another fax machine.

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To switch between enabling or disabling the conditions, tap anywhere in the box except for .

Item Description

Name Enter name of the condition.

Condition(s) Select the conditions and make the settings.

❏ Sender Fax Number match: When the sender fax number matches, the received fax is saved

and forwarded.

❏ Subaddress(SUB) perfect match: When the subaddress (SUB) matches perfectly, the received

fax is saved and forwarded.

❏ Password(SID) perfect match: When the password (SID) matches perfectly, the received fax is

saved and forwarded.

❏ Receiving Time: Saves and forwards a fax received during the specied period of time.

Save/Forward Destination

Select the destination to save and forward received documents that match the conditions. You can use the features below at the same time.

❏ Save to Fax Box: Saves received faxes in the printer's Inbox or condential box.

You can save up to 200 documents in total. Note that saving 200 documents may not be possible depending on the usage conditions such as the le size of saved documents, and using of multiple fax saving features at a time.

❏ Save to Memory Device: Saves received faxes as PDF les to an external memory device

connected to the printer. Received documents are saved in the printer's memory temporarily before the documents

are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer.

❏ Forward: Forwards received faxes to another fax machine, or forwards them as PDF les to a

shared folder on a network or to an email address. Forwarded faxes are deleted from the printer. First add the forwarding destination to the contacts list. To forward to an email address, you also need to congure the email server settings.

❏ Destination: You can select a forwarding destination from the contacts list you

added in advance.

❏ Options When Forwarding Failed: You can select whether to print the failed fax

or save it to the Inbox.

❏ Print: Prints received faxes.

Email Notications Sends an email notication when the process you select below is complete. You can use the

features below at the same time.

❏ Recipient: Set the destination of the process completion notication.

❏ Notify on Receive: Sends a notication when receiving a fax is complete.

❏ Notify on Print: Sends a

❏ Notify on Save: Sends a notication when saving a fax to a memory device is complete.

❏ Notify on Forward: Sends a notication when forwarding a fax is complete.

notication

when printing a fax is complete.

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Item Description

Transmission Report Prints a transmission report automatically after you save or forward a received fax.

Selecting Print on Error prints a report only when you save or forward a received fax and an error occurs.

Common Settings

Note:

On the Web Cong screen, you can nd the menu below:

❏ Fax tab > Receive Settings > Inbox

❏ Fax tab > Receive Settings > Fax Output

Item Description

Inbox settings ❏ Options when memory is full: You can select the operation to print the received fax or refuse

to receive it when the Inbox memory is full.

❏ Inbox Password Settings: Password protects the Inbox to restrict users from viewing received

faxes. Select Change to change the password, and select Reset to cancel password protection. When changing or resetting the password, you need the current password.

You cannot set a password when Options when memory is full has been set to Receive and print faxes.

Email Subject to Forward You can specify a subject for the email when forwarding to an email address.

(Menu)

Note:

You cannot print the list from the Web Cong screen.

Item Description

Print Conditional Save/ Forward list

Prints the Conditional Save/Forward list.

Related Information

“Features to Save and Forward Received Faxes Without Condition” on page 80

“Setting Saving and Forwarding to Receive Faxes (Unconditional Save/Forward)” on page 80

“Features to Save and Forward Received Faxes With Condition” on page 83

“Setting Saving and Forwarding to Receive Faxes (Conditional Save/Forward)” on page 83

Print Settings Menu

You ca n

the menu on the printer's control panel below:

nd

Settings > General Settings > Fax Settings > Receive Settings > Print Settings

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Receive Settings > Fax Output

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Item Description

Auto Reduction Prints received faxes with large-size documents reduced to t on the paper in the paper source.

Reducing may not always be possible depending on the received data. If this is turned documents are printed at their original size on multiple sheets, or a blank second page may be ejected.

Split Page Settings Prints received faxes with the page split when the size of the received documents is larger than

the size of the paper loaded in the printer.

Acting Print Make print settings when the document size of the received fax is larger than the size of the

paper loaded in the printer.

Selecting On(Split to pages) splits the document longitudinally to print the received document. Selecting On (Reduce to Fit) reduces to a 50 % minimum to print.

Auto Rotation Rotates faxes received as landscape-orientated, A5 size documents so that they are printed on

A5 size paper. This setting is applied when the paper size setting for at least one paper source used for printing faxes is set to A5.

Selecting O, faxes received as landscape-orientated A5 size, the same width as A4 portrait documents, are assumed and printed as A4 size faxes.

Check the paper source settings for printing faxes and paper size for the paper sources in the following menus in Settings > General Settings > Printer Settings > Paper Source Settings.

o,

large

❏ Auto Select Settings

❏ Paper Setting > Paper Size

Add Reception Information

2-Sided Prints multiple pages of received faxes on both sides of the paper.

Print Start Timing Select options to start printing the faxes to receive.

Collation Stack Since the rst page is printed last (output to the top), the printed documents are stacked in the

Print Suspend Time ❏ Print Suspend Time: During the specied time period, the printer saves documents received

Prints reception information in the received fax, even if the sender does not set the header information. The reception information includes the received date and time, sender's ID, reception ID (such as " #001"), and page number (such as "P1"). When Split Page Settings is enabled, the split page number is also included.

❏ All Pages Received: Printing starts after receiving all of the pages. To start printing from the

rst page or last page depends on the setting of Collation Stack feature. See the explanation for Collation Stack.

❏ First Page Received: Starts printing when the rst page is received, and then prints in order

as the pages are received. If the printer cannot start printing, such as when it is printing other jobs, the printer starts printing received pages as a batch when it is available.

correct page order. When the printer is running low on memory, this feature may not be available.

in the printer's memory without printing them. This feature can be used for noise prevention at night or to prevent Before using this feature, make sure there is enough free memory. Even before the restarting time, you can check and print the received documents individually from Job/Status on the home screen.

condential

documents from being disclosed while you are away.

❏ Time to Stop: Stops printing documents.

❏ Time to Restart: Restarts printing documents automatically.

Quiet Mode Reduces the noise the printer makes when printing faxes, however, print speed may be reduced.

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Fax Settings

Related Information

& “Making Print Settings to Receive Faxes” on page 79

Report Settings Menu

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Report Settings

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Report Settings

Item Description

Forwarding Report

Backup Error Report

Fax Log Auto Print

Attach Fax image to report

Report Format

Output Method

Prints a report after forwarding a received fax document. Select Print to print every time a document is forwarded.

Prints a report when a backup error occurs on forwarding the sent fax to Backup Destination. You can set the destination in Fax > Fax Settings > Backup. Note that the backup feature is available when:

❏ Sending a fax in monochrome

❏ Sending a fax using the Send Fax Later feature

❏ Sending a fax using the Batch Send feature

❏ Sending a fax using the Store Fax Data feature

Prints the fax log automatically. Select On(Every 30) to print a log every time 30 fax jobs are completed. Select On(Time) to print the log at a specied time. However, if the number of fax jobs exceeds 30, the log is printed before the specied time.

Prints a Transmission Report with an image of the rst page of the sent document. Select

On(Large Image) to print the upper part of the page without reducing. Select On(Small Image) to print the entire page reducing it to t onto the report.

Selects a format for fax reports in Fax > More tab > Fax Report other than Protocol Trace. Select Detail to print with error codes.

Select an output method for fax reports, such as Save to Memory Device. When you select

Forward, select Destination from the contacts.

Basic Settings Menu

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Basic Settings

Note:

On the Web Cong screen, you can nd the menu below:

❏ Fax tab > Line Settings

❏ Fax tab > Send Settings > Basic

❏ Fax tab > Receive Settings > Basic

❏ Fax tab > Receive Settings > Fax Block Settings

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User's Guide

Item Description

Fax Settings

Fax Speed

ECM Automatically corrects errors in the fax transmission (Error Correction Mode), mostly caused by

Dial Tone Detection Detects a dial tone before starting to dial. If the printer is connected to a PBX (Private Branch

Dial Mode

Line Type Select the line type to which you have connected the printer.

Select the fax transmission speed. We recommend selecting Slow(9,600bps) when a communication error occurs frequently, when sending/receiving a fax to/from abroad, or when you are using an IP (VoIP) phone service.

telephone line noise. If this is disabled, you cannot send or receive documents in color.

Exchange) or digital phone line, the printer may fail to start dialing. In this situation, change the Line Type setting to PBX. If this does not work, disable this feature. However, disabling this feature may drop the

Select the type of phone system to which you have connected the printer. When set to Pulse, you can temporarily switch the dialing mode from pulse to tone by pressing while entering numbers on the fax top screen. This setting may not be displayed depending on your region or country.

When using the printer in an environment that uses extensions and requires an external access code, such as 0 and 9, to get an outside line, select PBX and register the access code. Once you have registered the access code, enter # (hash) instead of the access code when sending a fax to an outside fax number. For an environment that uses a DSL modem or terminal adapter, setting to PBX is also recommended.

You cannot send faxes to recipients in Contacts in which an external access code such as 0 or 9 is set. If you have added recipients in Contacts using an external access code such as 0 or 9, set the Access Code to Do Not Use. Otherwise, you must change the code to # in Contacts.

digit of a fax number and send the fax to the wrong number.

rst

("T" is entered)

Header Enter your sender name and fax number. These appear as a header on outgoing faxes.

❏ Your Phone Number: You can enter up to 20 characters using 0-9 + or space. For Web Cong,

you can enter up to 30 characters.

❏ Fax Header: You can register up to 21 sender names as necessary. You can enter up to 40

characters for each sender name. For Web Cong, enter the header in Unicode (UTF-8).

Receive Mode Select the receive mode. For details, see the related Information below.

DRD If you have subscribed to a distinctive ring service from your telephone company, select the ring

pattern to be used for incoming faxes. The distinctive ring service, oered by many telephone companies (the service name diers by company), allows you to have several phone numbers on one phone line. Each number is assigned voice calls and another for fax calls. Depending on the region, this option may be On or O.

Rings to Answer Select the number of rings that must occur before the printer automatically receives a fax.

Remote Receive ❏ Remote Receive: When you answer an incoming fax call on a phone connected to the printer,

you can start receiving the fax by entering the code using the phone.

❏ Start Code: Set the start code of Remote Receive. Enter two characters using 0-9, *, #.

dierent

ring pattern. You can use one number for

Page 96

User's Guide

Fax Settings

Item Description

Rejection Fax ❏ Rejection Fax: Select options to reject receiving junk faxes.

❏ Rejection Number List: If the other party's phone number is in the rejection

number list, set whether to reject the incoming faxes.

❏ Fax Header Blank: If the other party's phone number is blocked, set whether to

reject receiving the faxes.

❏ Unregistered Contacts: If the other party's phone number is not in the contacts,

set whether to reject receiving the faxes.

❏ Edit Blocked Number list: You can register up to 30 fax numbers to reject the faxes and calls.

Enter up to 20 characters using 0-9, *, #, or space.

Related Information

& “Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)” on page 74 & “Setting Receive Mode” on page 76 & “Making Settings to Receive Faxes Operating Only a Connected Phone (Remote Receive)” on page 78 & “Making Settings for Blocking Junk Faxes” on page 86

Security Settings Menu

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Security Settings

Note:

On the Web Cong screen, you can nd the menu below:

Fax tab > Security Settings

Item Description

Direct Dialing Restrictions

Conrm Address List

Backup Data Auto Clear

Selecting On disables manual entry of the recipient's fax numbers allowing the operator to select recipients only from the contacts list or sent history.

Selecting Enter Twice requires the operator to enter the fax number again when the number was manually entered.

Selecting O enables manual entry of the recipient's fax numbers.

Selecting On displays a recipient conrmation screen before starting the transmission.

Selecting On automatically erases the backups when sending or receiving a document completes successfully and the backups become unnecessary.

Selecting O, to prepare for an unexpected power o due to an electricity failure or an incorrect operation, temporarily stores backup copies of sent and received documents in its memory.

Clear Backup Data Erases all backup copies temporarily stored in the printer's memory. Run this before you give the

printer to someone else or dispose of it.

This menu is not displayed on the Web Cong screen.

Page 97

User's Guide

Fax Settings

Check Fax Connection

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Check Fax Connection

Note:

You cannot display this menu on the Web Cong screen.

Selecting Check Fax Connection checks that the printer is connected to the phone line and ready for fax transmission. You can print the check result on A4 size plain paper.

Fax Setting Wizard

You can nd the menu on the printer's control panel below:

Settings > General Settings > Fax Settings > Fax Setting Wizard

Note:

You cannot display this menu on the Web Cong screen.

Selecting Fax Setting Wizard makes basic fax settings. Follow the on-screen instructions.

Related Information

& “Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)” on page 74

Page 98

User's Guide

Network Settings

Network Connection Types

You can use the following connection methods.

Ethernet Connection

Connect the printer to a hub with an Ethernet cable.

See Administrator's Guide to assign a static IP address.

Related Information

& “Making Advanced Network Settings” on page 113

Page 99

User's Guide

Network Settings

Wi-Fi Connection

Connect the printer and the computer or smart device to the wireless router. is is the typical connection method for home or oce networks where computers are connected by Wi-Fi through the wireless router.

Related Information

& “Connecting to a Computer” on page 100 & “Connecting to a Smart Device” on page 101 & “Making Wi-Fi Settings from the Printer” on page 110

Wi-Fi Direct (Simple AP) Connection

Use this connection method when you are not using Wi-Fi at home or at the the printer and the computer or smart device directly. In this mode, the printer acts as an wireless router and you can connect the devices to the printer without having to use a standard wireless router. However, devices directly connected to the printer cannot communicate with each other through the printer.

or when you want to connect

oce,

printer can be connected by Wi-Fi or Ethernet, and Wi-Fi Direct (Simple AP) connection simultaneously.

e However, if you start a network connection in Wi-Fi Direct (Simple AP) connection when the printer is connected by Wi-Fi, the Wi-Fi is temporarily disconnected.

Page 100

User's Guide

Network Settings

Related Information

& “Connecting to an iPhone or iPad (iOS devices) using Wi-Fi Direct” on page 101 & “Connecting to Android Devices using Wi-Fi Direct” on page 104 & “Connecting to Devices other than iOS and Android using Wi-Fi Direct” on page 106

Connecting to a Computer

We recommend using the installer to connect the printer to a computer. You can run the installer using one of the following methods.

❏ Setting up from the website

Access the following website, and then enter the product name. Go to Setup, and then start setting up.

http://epson.sn

❏ Setting up using the

computers with disc drives.)

Insert the

Selecting the Connection Methods

Follow the on-screen instructions until the following screen is displayed, and then select the connection method of the printer to the computer.

Select the connection type and then click Next.

soware

disc into the computer, and then follow the on-screen instructions.

disc (only for the models that come with a

soware

disc and users with Windows

Follow the on-screen instructions.

100

Epson C11CG77401BY User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

About This Manual

Introduction to the Manuals

Using the Manual to Search for Information

Marks and Symbols

Descriptions Used in this Manual

Operating System References

Important Instructions

Safety Instructions

Printer Advisories and Warnings

Advisories and Warnings for Setting Up the Printer

Advisories and Warnings for Using the Printer

Advisories and Warnings for Transporting or Storing the Printer

Advisories and Warnings for Using the Touchscreen

Protecting Your Personal Information

Printer Basics

Part Names and Functions

Control Panel

Icons displayed in the LCD Screen

Touch Screen Operations

Entering Characters

Viewing Animations

Preparing the Printer

Loading Papers

Available Paper and Capacities

Loading Paper in the Paper Cassette

Loading Paper in the Rear Paper Feed

Loading Envelopes and Precautions

Loading Long Papers

List of Paper Type

Placing Originals

Available Originals for the ADF

Placing Originals on the ADF

Placing Originals on the Scanner Glass

Inserting an External USB Device

Inserting and Removing an External USB Device

Accessing an External USB Device From a Computer

Using an Email Server

Email Server Setting Items

Checking an Email Server Connection

Messages Displayed During Connection Check

Managing Contacts

Starting from Importing Contacts from Another Epson Printer

Registering or Editing Contacts

Registering or Editing Grouped Contacts

Registering Frequently Used Contacts

Register Contacts on a Computer

Backing up Contacts using a Computer

Setting a Shared Folder

Checking the Computer Name

Enabling the Sharing Setting

Creating a Shared Folder

Registering the Shared Folder in Contacts

Registering Your Favorite Settings as a Preset

Menu Options for Presets

Menu Options for Settings

Menu Options for General Settings

Menu Options for Print Counter

Menu Options for Supply Status

Menu Options for Maintenance

Menu Options for Language

Menu Options for Printer Status/Print

Menu Options for Contacts Manager

Menu Options for User Settings

Menu Options for Authentication Device Status

Menu Options for Epson Open Platform Information

Saving Power

Saving Power - Control Panel

Fax Settings

Before Using Fax Features

Connecting to a Phone Line

Compatible Telephone Lines

Connecting the Printer to a Phone Line

Connecting Your Phone Device to the Printer

Making the Printer Ready to Send and Receive Faxes (Using Fax Setting Wizard)

Making Settings Individually for Printer's Fax Features