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E:\Webdocs\User Guide for Epson1000XL Scanner.doc
© University Digitisation Service – University of Melbourne 2012
University Digitisation Service
User Guide for Epson1000XL Scanner
Version 1
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User Guide for Epson1000XL Scanner
Document Control
Title
User Guide for Epson1000XL Scanner
Status
Draft
Version
1
Distribution List
UDS staff and self-service clients
Documentation Approval
Author
Ben Kreunen
Date
Approved by
Date
Expiry date
Document Reviews
Date
Page
Change
Author
16/05/2011
Initial draft
Ben Kreunen
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User Guide for Epson1000XL Scanner Page i
Table of Contents
1. Introduction ............................................................................................................. 1
Background ............................................................................................................... 1
Audience ................................................................................................................... 1
Terms and Definitions ................................................................................................ 1
2. Steps to set up the scanner for use ....................................................................... 2
3. Steps to scan documents and photographs ......................................................... 4
4. Steps to scan slides and negatives........................................................................ 5
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User Guide for Epson1000XL Scanner Page 1
1. Introduction
Background
This User guide outlines the steps to scan documents, photographs and film on the A3
Epson 1000XL using Epson Scan. The owner and responsibility for updating the document
is the Technical Support Officer (UDS).
This document and any changes therein will be reviewed and signed off. Separate
documents that are applicable to different stakeholder groups may be referred to in this
document, such as related job aids and policies.
Audience
UDS staff and self-service clients
Terms and Definitions
Term
Definition
Transparency unit
An optional module for the scanner containing a light
source for scanning film that replaces the lid of the scanner
Thumbnail mode
A scanning mode where Epson scan will automatically
identify and crop multiple images placed on the scanner,
mainly used for scanning slides/negatives.
Marquee select
Selecting an area by clicking and dragging the mouse
diagonally across the area to be selected
Thumbnail preview
A preview mode where multiple images are automatically
detected (via differences in brightness) and presented in a
list for scanning
Full Preview
A preview mode where the entire platen of the scanner is
scanned and displayed as a single image from which the
user must select which area(s) to scan.
Related
resources
Epson Expression 10000XL online reference guide (particularly for
troubleshooting)
http://files.support.epson.com/htmldocs/ex10kg/ex10kgrf/index.htm
UDS Digitisation Standards
URL to be adjusted when CMS is available
o Resolution and Image Type recommendations
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User Guide for Epson1000XL Scanner Page 2
2. Steps to set up the scanner for use
Step
Action
1
Turn on the scanner before starting Epson Scan
2
Start the Epson Scan application
3
Set the mode to “Professional”
4
Set the “Document Type” and “Document Source” to match
your original. Auto Exposure Type does not need to be set.
Set the image type and resolution for you scanned image.
5
Check the Configuration Settings
Thumbnail cropping area is advised to be set to large.
This reduces the chance of images being excessively
cropped when scanning as thumbnails.
Turn colour correction OFF
Nothing needs to be adjusted in the “Other” tab
Requirements
Knowledge and competencies:
List knowledge and competencies that are needed
Items are needed to complete this task:
List anything needed to complete the task
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6
Set the file naming and output file location
Specify a location for the files to be saved to.
Specify a prefix for the filename and a starting number.
o This can be used to add images to an existing
sequence by specifying the next number, or
replacing an image by specifying an existing
number.
Optional: Check “overwrite and files with the same
name” to replace images with the same name. This is
useful for rescanning images if a problem occurred
Optional: Check “Show this dialog box before next
scan” to display the file save settings with every scan.
This is useful if you frequently need to change the file
name.
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User Guide for Epson1000XL Scanner Page 4
3. Steps to scan documents and photographs
Step
Action
1
Set up the scanner for use (see Steps to set up the scanner for use above)
If you want a white background behind your images, ensure the document mat
is installed in the transparency unit.
If you want a black background, the document mat can be removed from the
lid and placed upside down on top of the print/document
Instructions for inserting and removing the document mat are illustrated on the
transparency unit.
2
Place the item(s) to be scanned face down
3
Perform a preview scan by clicking on the Preview button
Ensure that Thumbnail below the preview button is unchecked.
4
Marquee select around each of the items to be scanned in the preview window.
The items will be scanned in the order that you make you selections
Selections can be moved by clicking and dragging inside the selection
Selections can be resized by clicking and dragging the edge of the selection
You can make a maximum of 50 selections per preview.
5
If you are scanning multiple images at once, select the images to be scanned. To
select all images, click on the All button on the preview window
6
Start the scan by clicking on the Scan button on the main window
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User Guide for Epson1000XL Scanner Page 5
4. Steps to scan slides and negatives
Step
Action
1
Set up the scanner for use (see Steps to set up
the scanner for use above)
Remove the document mat from the
transparency unit if it is in place.
Instructions for inserting and removing
the document mat are illustrated on the
transparency unit.
Check that the transparency guide is
installed
2
Load you slides or negatives face down into the appropriate film holder.
TIPS
The default orientation for Up is to the left
If your slides have a dot in the corner used as an aid for placing slides into a
carousel, turn the slide so that the dot is facing down and is in the top right
corner.
If you are using two film holders at once, the last column won’t be scanned
and should be left empty.
3
Place the film holder(s) onto the scanner ensuring
that the holders do not cover the glass to the left of
the notch on the transparency guide. This area is
left clear to calibrate the scanner prior to scanning.
4
Check the Thumbnail box below the preview button and then performa a preview
scan. This should give you a set of spearate thumbnail images corresponding to each
slide/negative.
If there are problems with cropping (usually with very dark/bright images) you may
have to uncheck the Thumbnail box and repeat the preview. In this case you will have
to marquee select each individual image (or just the image that has a problem)
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5
Check the orientation and cropping of the thumbnail images.
The two buttons in the Frame section of the dialogue box allow you to rotate
the image in 90° increments if it’s orientation is incorrect, and mirror the image
horizontally if the film has been placeed upside down.
Thumbnails have the check box below them selected by default. If you don’t
want to scan an image, simply uncheck this box.
If some thumbnails are incorrectly cropped, these may have to be scanned
separately via a full preview.
6
Start the scan.
Only the selected image will be scanned. To scan all images, click on the All button
and then start the scan.
A warning will appear when scanning at higher resolutions regardless of the
resulting image size. Ignore this warning and continue.
7
What to do while waiting.
Scanning can take over a minute per slide, with a batch potentially taking up to an
hour. After the first image has been scanned you can begin doing additional colour
correction and editing (Photoshop) or adding metadata to the image via the File Info in
Adobe Bridge.
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