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PITSTOP PRO 09
Instructions Manual
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Enfocus software PITSTOP PRO 09 User Manual

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User Guide

Contents

1. Copyrights........................................................................10
2. Getting started..................................................................11
Enfocus PitStop Pro
2.1 The PitStop Pro documentation set........................................................11
The PitStop Pro User Guide .............................................................11
The PitStop Pro Reference Guide.......................................................11
To access the PitStop Pro Documentation............................................11
2.2 System requirements.........................................................................11
To check the system requirements on the Enfocus Web site....................11
2.3 Installing PitStop Pro ........................................................................11
PitStop Pro and Adobe Acrobat ........................................................11
To start PitStop Pro .......................................................................12
First use of PitStop Pro 09...............................................................12
Troubleshooting: PitStop Pro is not accessible in Adobe Acrobat .............13
2.5 Licensing........................................................................................13
Creating an activation account........................................................13
Starting a trial.............................................................................14
Activating licenses........................................................................15
Moving licenses between computers................................................16
2.6 Getting support...............................................................................16
Free technical support..................................................................16
To report a problem......................................................................17
3. Looking at the PitStop Pro work area......................................18
3.1 Looking at the PitStop Pro work area in Adobe Acrobat .............................18
Where to find the PitStop Pro menus................................................18
Where to find the PitStop Pro toolbars..............................................18
3.2 Specifying the language of the PitStop Pro interface.................................19
To specify the language of the PitStop Pro user interface.......................19
3.3 The PitStop Pro View settings..............................................................20
Viewing a PDF document in wireframe view.......................................20
Showing or hiding annotations.......................................................21
Speeding up image display using alternate images..............................21
3.4 Workspaces.....................................................................................22
The Enfocus Workspace Panel..........................................................22
Using Workspaces........................................................................23
Preset Databases.........................................................................26
Managing Presets........................................................................28
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Contents
4. Working with PDF documents................................................31
4.1 Copying and pasting object attributes....................................................31
About copying object attributes.......................................................31
To copy and paste an object’s attributes............................................31
4.2 Undoing or redoing actions................................................................31
About undoing and redoing actions:................................................31
To undo or redo an action.............................................................32
4.3 Measuring the distance between two points..........................................32
To replace an object.....................................................................33
4.4 Viewing object attributes...................................................................33
Viewing object attributes using the Eyedropper tool............................33
Using the Enfocus Inspector ..........................................................34
4.5 Design Layouts................................................................................35
The Design Layout Toolbar..............................................................35
The Enfocus Design Layout Panel.....................................................37
Using Design Layouts....................................................................37
Defining a Design Layout...............................................................39
Page boxes.................................................................................40
Using guides...............................................................................43
Zones........................................................................................43
4.6 Working with Layers.........................................................................45
About Layers...............................................................................45
Change Layer settings in the Enfocus Inspector ..................................46
5. Working with Certified PDF documents....................................47
5.2 The Certified PDF workflow explained...................................................47
A conventional PDF workflow.........................................................47
The Certified PDF workflow: incremental save.....................................47
Roll-back mechanism..................................................................48
5.3 What is an Enfocus Certified PDF document?..........................................49
Acrobat metadata........................................................................49
Enfocus metadata........................................................................49
5.4 Checking the Certified PDF status of a PDF document ..............................49
To check the Certified PDF status of a PDF document ...........................49
The aspects of the Certified PDF Status..............................................50
5.5 Setting the Certified PDF user identification...........................................51
Two types of user identification.......................................................51
To set the personal identification.....................................................51
To view the system information.......................................................51
Stamping a PDF document ............................................................52
To start a Certified PDF workflow.....................................................52
5.7 Preflight and Verify...........................................................................52
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Enfocus PitStop Pro
5.8 Certified PDF Preflight.......................................................................53
5.9 Verifying the original source document................................................53
To verify the original source document.............................................54
5.10 Certified Preflight Profile Comparison..................................................54
The Enfocus Preflight Compare Panel................................................55
Setting a Preflight Profile Compare Configuration................................55
About job information..................................................................56
To provide a Certified PDF document with job information....................56
5.12 Adding a session comment...............................................................56
To add a session comment.............................................................57
5.13 Viewing the edit log file...................................................................57
About the edit log file...................................................................57
To view the Edit Log File................................................................57
5.14 Viewing the document history...........................................................57
To view the document history.........................................................57
Saving snapshots........................................................................58
Comparing sessions......................................................................59
5.15 Saving an optimized Certified PDF document........................................62
What is an “optimized” Certified PDF document?................................62
To save an optimized Certified PDF document.....................................62
5.16 Checking for updated Specifications on CertifiedPDF.net .........................63
CertifiedPDF.net: An Online Resource for PDF Specifications...................63
CertifiedPDF.net Community...........................................................63
Checking for updated Specifications.................................................64
To set the updating preference options............................................64
To check the status of your CertifiedPDF.net account............................65
6. Preflighting and checking PDF documents...............................66
Managing Preflight Profiles............................................................66
To run a preflight check................................................................66
Difference between a Certified and a regular preflight check.................67
Categories of properties................................................................68
6.3 Problem reporting...........................................................................68
Problem severity levels defined......................................................68
Problem severity levels: example....................................................69
6.4 To edit or create a Preflight Profile .....................................................69
About adding Action Lists to Preflight Profiles.....................................70
To add Action Lists to a Preflight Profile ...........................................70
6.6 Locking a Preflight Profile ..................................................................71
About locking..............................................................................71
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Contents
To lock a Preflight Profile with a password.........................................71
6.7 Using the Enfocus Navigator ...............................................................72
Navigating through errors, warnings, fixes and failures........................72
To use the Enfocus Navigator .........................................................72
6.8 Viewing and interpreting reports........................................................74
Content of a report.......................................................................74
To view and interpret a report........................................................75
6.9 Annotated Reports...........................................................................75
About Annotated Reports...............................................................75
Creating Annotated Reports............................................................76
To view and interpret an Annotated Report.......................................76
Remove the Report information......................................................76
6.10 Automating preflighting...................................................................76
Enfocus PitStop Server ..................................................................76
Enfocus Switch............................................................................77
7. Editing objects..................................................................78
7.1 Selecting objects...............................................................................78
Object selection tools...................................................................78
Selecting one specific object..........................................................78
To select an object.......................................................................78
To select similar objects................................................................79
7.2 Hiding and showing selected objects....................................................80
Reasons for hiding objects............................................................80
To hide selected objects................................................................80
To make all hidden objects visible..................................................80
7.3 Changing the stacking order of objects..................................................81
Stacked objects...........................................................................81
To change the stacking order of objects.............................................81
7.4 Replacing an object..........................................................................81
About replacing objects.................................................................81
To replace an object.....................................................................82
7.5 Changing or removing the OPI information of objects...............................82
About OPI..................................................................................82
To change or remove the OPI information of objects............................82
7.6 Changing the transparency of objects...................................................83
To change the transparency of objects..............................................83
To remove transparency................................................................83
7.7 Changing the color of text or line-art objects.........................................84
Change the color, and specify the fill and stroke attributes...................84
Fill attributes.............................................................................84
Stroke attributes.........................................................................84
To change the color of text or line-art objects...................................85
Converting color using the Enfocus Convert Color panel........................86
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Enfocus PitStop Pro
Using User Swatches.....................................................................87
To build User Swatches..................................................................87
To apply a color from the User Swatches to text or objects....................88
To remove colors from the User Swatches..........................................88
7.9 Rotating an object...........................................................................89
Rotation point of origin................................................................89
To rotate an object by dragging......................................................89
To rotate an object by specifying a rotation angle...............................90
7.10 Scaling an object............................................................................90
To scale an object by dragging........................................................91
7.11 Moving an object.............................................................................92
To move an object or a copy of an object by dragging..........................92
7.12 Shearing an object..........................................................................95
About shearing...........................................................................95
To shear an object.......................................................................95
7.13 Transforming an object by specifying exact values...................................97
To transform an object by specifying exact values...............................97
7.14 Creating new shapes........................................................................98
Drawing ellipses and rectangles......................................................98
To create a new shape..................................................................98
To create a new path....................................................................99
7.16 Editing a path...............................................................................100
To edit a path............................................................................100
7.17 Adding or removing an anchor point...................................................101
Reasons for adding or removing anchor points..................................101
To add an anchor point................................................................101
To remove an anchor point...........................................................102
7.18 Masking objects.............................................................................103
To mask an object.......................................................................103
7.19 Viewing the properties of a pixel image..............................................103
Pixel image properties.................................................................103
To view the properties of a pixel image...........................................103
7.20 Resampling pixel images.................................................................104
About resampling.......................................................................104
Reasons for downsampling an image..............................................104
Interpolation methods................................................................104
Average Resampling....................................................................105
SubSampling.............................................................................105
Bicubic Resampling.....................................................................105
Bilinear Resampling....................................................................105
Bicubic B-Spline Resampling.........................................................105
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Contents
To resample a single image...........................................................105
To resample multiple images.........................................................105
7.21 Compressing pixel images................................................................106
About compression.....................................................................106
Compression methods.................................................................106
ASCII filters................................................................................106
To compress a single image..........................................................106
7.22 Viewing statistics of selected objects...................................................107
About statistics...........................................................................107
To view statistics of selected objects................................................107
7.23 Viewing the halftone information of an object......................................107
About halftone information..........................................................107
To view the halftone information of an object...................................107
7.24 Selecting text................................................................................108
Text or text segments?.................................................................108
To select a single text segment......................................................108
To select multiple adjacent text segments........................................109
To select multiple nonadjacent text segments...................................109
To select text segments with similar properties..................................110
To select text on a single text line...................................................110
To select text on multiple lines in a paragraph...................................111
7.25 Editing a single text line...................................................................111
To create or edit a single text line....................................................111
Paragraphs as logical text entities...................................................112
To edit a text paragraph................................................................112
7.27 Editing vertical text.........................................................................113
About vertical text.......................................................................113
To edit a vertical text line..............................................................113
7.28 Changing the font properties of text...................................................114
What are font properties?.............................................................114
To change the font properties of text...............................................114
7.29 Converting text to outlines...............................................................115
About converting text to outlines....................................................115
Reasons for converting text to outlines............................................115
Implications of converting text to outlines........................................115
To convert text to outlines.............................................................116
Splitting a text segment into words or characters................................117
To split a text segment..................................................................117
7.31 Placing PDF documents in PDF documents............................................117
About placing PDF documents in PDF documents................................117
To place a PDF document in a PDF document:....................................117
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Enfocus PitStop Pro
7.32 Editing forms.................................................................................118
About forms...............................................................................118
To edit forms.............................................................................119
To edit individual objects inside a form...........................................119
To edit the form itself and/or the complete content of a form...............119
Line-work (LW) and continuous-tone (CT) layers................................120
To edit PDF2Go documents.............................................................121
8. Global Changes................................................................124
8.1 Making Global Changes.....................................................................124
Managing Global Changes.............................................................124
To make a Global Change..............................................................124
8.2 Global Changes in practice................................................................125
Examples of Global Changes..........................................................125
8.3 Changing the size, position or orientation of the page content.................125
Manipulating page content...........................................................125
Move the page content................................................................126
Scale the page content.................................................................127
Scale the page content to fit..........................................................127
Scale the entire page...................................................................128
Flip the page content..................................................................128
Rotate the page content...............................................................129
8.4 Removing text or objects inside or outside a selected area......................130
About removing objects: example of usage.......................................130
To remove objects inside or outside a selected area............................130
8.5 Adding text...................................................................................131
About adding text.......................................................................131
Variables...................................................................................131
Structure of a variable..................................................................132
9. Automating tasks with Action Lists........................................133
9.1 About Action Lists............................................................................133
Automating repetitive tasks...........................................................133
Example: changing the properties of line-art objects..........................133
9.2 Action types..................................................................................135
About action types......................................................................135
Selections.................................................................................135
Changes....................................................................................135
Checks......................................................................................135
Informs....................................................................................135
9.3 Running an Action List.....................................................................135
Managing Action Lists..................................................................136
To run an Action List....................................................................136
9.4 Creating or editing an Action List .......................................................136
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Contents
Ways to create or edit an Action List ...............................................138
Guidelines for creating Action Lists.................................................138
To create or edit an Action List ......................................................139
To create an Action List by recording...............................................140
9.5 Locking an Action List ......................................................................141
About locking.............................................................................141
To lock an Action List with a password.............................................141
9.6 Action Lists in practice.....................................................................141
Example of an Action List .............................................................141
Example: Creating an Action List that changes the page layout..............142
9.7 Using QuickRuns.............................................................................144
About QuickRuns........................................................................144
When to use QuickRuns?..............................................................144
To create a QuickRun ..................................................................144
To use a QuickRun ......................................................................146
To manage your QuickRuns...........................................................146
9.8 Further automation........................................................................146
Enfocus PitStop Server ................................................................146
Enfocus Switch...........................................................................147
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Enfocus PitStop Pro

1. Copyrights

©
2009 Enfocus NV all rights reserved.Enfocus is an EskoArtwork company.
Certified PDF is a registered trademark of Enfocus NV; patent pending.
Enfocus PitStop Pro, Enfocus PitStop Server, Enfocus Instant PDF, Enfocus StatusCheck, Enfocus CertifiedPDF.net, Enfocus Instant Barcode, Enfocus PitStop Extreme, Enfocus PDF Workflow Suite, Enfocus LightSwitch, Enfocus FullSwitch, Enfocus PowerSwitch, Enfocus SwitchClient and Enfocus SwitchScripter are product names of Enfocus NV.
Acrobat, Distiller, InDesign, Illustrator, Photoshop, FrameMaker, PDFWriter, PageMaker, the Adobe logo, the Acrobat logo and PostScript are trademarks of Adobe Systems Incorporated.
Macintosh, Mac, Mac OS and ColorSync are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.
Windows, Windows 2000, Windows XP and Windows Vista are registered trademarks of Microsoft Corporation.
PANTONE®Colors displayed here may not match PANTONE-identified standards. Consult current PANTONE Color Publications for accurate color.
PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.©Pantone, Inc.,
2006.
OPI is a trademark of Aldus Corporation.
Quark, QuarkXPress, QuarkXTensions, XTensions and the XTensions logo among others, are trademarks of Quark, Inc. and all applicable affiliated companies, Reg. U.S. Pat. & Tm. Off. and in many other countries.
This product and use of this product is under license from Markzware under U.S.Patent No. 5,963,641.
Other brand and product names may be trademarks or registered trademarks of their respective holders. All specifications, terms and descriptions of products and services are subject to change without notice or recourse.
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2. Getting started

2.1 The PitStop Pro documentation set

The PitStop Pro User Guide

The PitStop Pro User Guide explains the main PitStop Pro concepts and provides you with step-by-step instructions on how to work with PitStop Pro. Moreover, you learn about other Enfocus core technologies that are integrated into PitStop Pro, such as Preflight Profiles, Action Lists and Certified PDF.
All the information in the PitStop Pro User Guide is also available as online Help.
Enfocus PitStop Pro

The PitStop Pro Reference Guide

The PitStop Pro Reference Guide gives detailed information on specific settings and options.
It is meant as a reference book, to look up specific settings.

To access the PitStop Pro Documentation

Choose Help > Plug-In Help > Enfocus PitStop Pro Help and select the appropriate documentation.

2.2 System requirements

The system requirements are displayed in the installer and they are also listed on the product pages on the Enfocus Web site.

To check the system requirements on the Enfocus Web site

1. Go to www.enfocus.com, and choose Products > PitStop Pro > Learn more .
2. Click System requirements in the Support section.

2.3 Installing PitStop Pro

PitStop Pro and Adobe Acrobat

PitStop Pro is a plug-in for Adobe Acrobat Professional, and therefore, Adobe Acrobat should be closed before installing PitStop Pro.
To install PitStop Pro:
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Enfocus PitStop Pro
1. Do one of the following:
• Insert the Enfocus Software CD-ROM or DVD into your CD-ROM/DVD-ROM drive.
• Download PitStop Pro from the Enfocus Software Web site (www.enfocus.com)
Note: If you install PitStop Pro from a DVD or CD-ROM, check the Enfocus Web site to see whether you have the latest version. Updates may be available.
2. Select the Enfocus product which you want to install.
3. If necessary, double-click the installer.
4. Follow the on-screen installation instructions.

2.4 Starting PitStop Pro

To start PitStop Pro

PitStop Pro is a plug-in for Adobe Acrobat, so you must start the program from within Adobe Acrobat.
1. Start Adobe Acrobat.
2. Open a PDF document.
3. Click any button on one of the PitStop Pro toolbars.

First use of PitStop Pro 09

When using PitStop Pro 09 for the first time after installation, the About Enfocus PitStop Pro window will open automatically. This window shows you information about the software, and allows you to either start a trial or activate your copy of PitStop Pro 09.
About
The About tab shows the version of your software, contact information for Enfocus, and allows you to view the copyright (by clicking the View Copyrights button).
Trial
The Trial tab allows you to start a trial or activate your software and will show your license information after activation.
•
Click the Activate button to open the Activate License Wizard that will help you activate your software.
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See Activating licenses on page 15.
Note: You can also activate your license at any time using Help > Plug-In Help > Enfocus PitStop Pro Help > License > Activate .
•
Click the Start Trial button to open the Activate License Wizard that will help you start a trial of your software.
Support info
The Support info tab shows information about your system, that you should communicate to Enfocus support in case you encounter a problem with your software.
To copy and paste this information, use the Copy to Clipboard button first, then paste the information in a text file or the body of an email.

Troubleshooting: PitStop Pro is not accessible in Adobe Acrobat

If you start Adobe Acrobat and you do not see the PitStop Pro toolbars or menus ( Plug-ins > Enfocus ), check the following:
•
Make sure you did not hold down the SHIFT key immediately after you started Adobe Acrobat. If you did, Adobe Acrobat will start without loading any plug-ins.
•
Choose Edit > Preferences > General > Startup and make sure that the option Use only certified plug-ins in the Application Startup area is not selected.
Enfocus PitStop Pro

2.5 Licensing

From the About Enfocus PitStop Pro window, you can:
• start a 30-day trial (see Starting a trial on page 14),
• activate your license (see Activating licenses on page 15),
• deactivate your license (see the PitStop Pro Reference Guide for more information),
• repair your license (see the PitStop Pro Reference Guide for more information).
For easiest configuration, the machine running your copy of PitStop Pro should be online with full Internet access while performing licensing tasks.
However, if the machine you are using does not have full Internet access, you can perform licensing tasks off-line if you:
• have access to Internet e-mail and use of a Web browser on another machine,
• can copy a file received in an Internet e-mail message to the machine you are using (using a USB flash memory drive, a diskette, an internal network...).
For more information on the off-line procedures, see the PitStop Pro Reference Guide.
Before you can activate or deactivate licenses, you should set up an activation account using the Enfocus website (http://www.enfocus.com/CreateAccount).

Creating an activation account

1. Go to http://www.enfocus.com/CreateAccount.
2. Enter the appropriate information in the fields.
3. If you would like to receive news from Enfocus or be contacted by an Enfocus Certified Partner,
leave the two bottom checkboxes selected; otherwise, clear them.
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Enfocus PitStop Pro
4. Click Create my Account.
5. After a few minutes, check your e-mail program for a new message from Enfocus regarding
activating your new account.
Note:
If you do not receive this e-mail message, you might have to check any spam folders in your e-mail program as well.
6. Once it arrives, open the message and click the link to confirm your e-mail address.
You should receive a message that your account was confirmed successfully in your default web browser.

Starting a trial

Once you have created and confirmed your activation account (see Creating an activation account on page 13), you can start a 30-day trial for your copy of PitStop Pro.
• If the computer running your copy of PitStop Pro is connected to the Internet, you can start a 30-day trial from that machine.
See Starting a trial on-line on page 14.
• Otherwise, you must create a trial request file and use a computer that is connected to the Internet to upload it to an activation server.
See the PitStop Pro Reference Guide for more information.
Starting a trial on-line
You can start a 30-day trial on-line if the computer where your copy of PitStop Pro is installed is connected to the internet.
To start a 30-day trial on-line, do the following:
1. Go to the Trial tab of the About Enfocus PitStop Pro window and click Start Trial.
This opens the Activate License Wizard (on PC) or the Activate License Assistant (on Mac).
2. Click Next (on PC) or Continue (on Mac) in the first screen of the Activate License Wizard/Assistant dialog box.
3. Select On-line activation and click Next / Continue.
4. Enter the name and password of your activation account and click Next / Continue.
Note:
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You should have created this activation account in Creating an activation account on page
13.
If you haven’t created an activation account yet, click the Create a new Enfocus Account link in the Wizard/Assistant and see Creating an activation account on page 13 for instructions.
After you click Next / Continue, a status bar appears while the system communicates with the activation server. Do not cancel or close the Wizard/Assistant.
A message will appear saying that the trial was completed successfully and that you can now use the product(s) on your computer.
5. Click Finish / Done.
You will see the number of trial days remaining in the Trial tab of the About Enfocus PitStop
Pro window.

Activating licenses

Once you have created and confirmed your activation account (see Creating an activation account on page 13), you can start activating the licenses using your software’s product keys.
Product keys come from online stores, from product key files you receive from Enfocus, or you can find them inside product boxes.
Enfocus PitStop Pro
Note: Product key files are HTML files. You can double-click them to see what product keys they contain.
• If the computer running your copy of PitStop Pro is connected to the Internet, you can get licenses for the product keys and activate them from that machine.
See On-line activation on page 15.
• Otherwise, you must create an activation request file and use a computer that is connected to the Internet to upload it to an activation server.
See the PitStop Pro Reference Guide for more information.
On-line activation
You can activate your product key(s) on-line if the computer where you will use your software is connected to the internet.
To activate a product key on-line, do the following:
1. Open the Activate License Wizard (on PC) or the Activate License Assistant (on Mac) by either:
• going to the Trial tab of the About Enfocus PitStop Pro window and clicking Activate,
• going to Help > Plug-In Help > Enfocus PitStop Pro Help > License > Activate .
2. Click Next (on PC) or Continue (on Mac) in the first screen of the Activate License Wizard/Assistant dialog box.
3. Select On-line activation and click Next / Continue.
4. In the Your product keys screen, choose the number of product keys you have to activate and click Next / Continue.
5. Depending on what you chose in the previous step:
a) If you chose I have one product key, enter the product key in the fields provided. The
cursor automatically advances to the next field as you type.
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Enfocus PitStop Pro
b) If you chose I have more than one product key, enter each product key on a line, followed
c) Then click Next / Continue.
6. Enter the name and password of your activation account and click Next / Continue.
Note:
You should have created this activation account in Creating an activation account on page
13.
If you haven’t created an activation account yet, click the Create a new Enfocus Account link in the Wizard/Assistant and see Creating an activation account on page 13 for instructions.
After you click Next / Continue, a status bar appears while the system communicates with the activation server. Do not cancel or close the Wizard/Assistant.
A message will appear saying that the activation was completed successfully and that you can now use the product(s) on your computer.
by a comma.
7. Click Finish / Done.
The product and its license will appear in the License tab of the About Enfocus PitStop Pro window (previously called Trial tab).

Moving licenses between computers

To move licenses between computers, do the following:
1. Deactivate the licenses on the computer that will not use them anymore.
See the PitStop Pro Reference Guide for more information.
2. Copy the product keys file to the computer that will use the licenses.
3. On the computer acquiring the licenses, activate the licenses using the product keys file.
See Activating licenses on page 15.

2.6 Getting support

Free technical support

When you work with registered Enfocus products, you are entitled to free technical support to assure the products work as they should work. When contacting Enfocus Support, it is important that you can provide our support engineers with the necessary information about the configuration of your computer system and the Enfocus product(s) you are using. To this end, we have included this support information in the dialog box about PitStop Pro which you find in the Help menu. You can easily copy this information and paste it in a text file or an e-mail message which you can then send to Enfocus Support.
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Furthermore, you can also consult the Enfocus Knowledge Base or use the Support section on the Enfocus Web site to report a problem.
You can also contact your local reseller or expert. A complete list of all Enfocus resellers and experts can be found on the Enfocus website http://www.enfocus.com

To report a problem

1. Choose Help > About Third-Party Plug-Ins > About Enfocus PitStop Pro .
The About Enfocus PitStop Pro dialog box appears.
2. Click the Support Info tab.
You can now view all the details of the version of PitStop Pro installed on your system, and of your system configuration.
3. Click Copy to Clipboard.
4. Paste the information in a text file or e-mail message and send it to: support@enfocus.com.
Enfocus PitStop Pro
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Enfocus PitStop Pro

3. Looking at the PitStop Pro work area

3.1 Looking at the PitStop Pro work area in Adobe Acrobat

Where to find the PitStop Pro menus

Integrated menus
As in previous versions, the PitStop Pro menus are integrated in the Adobe Acrobat menus, for example in the Edit, Tools or Window menu. You can easily find the PitStop Pro menus because they all start with the word “Enfocus”, for example Edit > Preferences > Enfocus PitStop Pro
Preferences .
Dedicated menus
PitStop Pro also has dedicated menus. You can find these in the Adobe Acrobat menu bar:
•
Certified PDF
•
Plug-Ins > Enfocus PitStop Pro
Context menus
If the Select Objects tool is active, the context menu, accessible by control-clicking or right-clicking, will show PitStop Pro options and actions relevant to the current selection. For example, if a text object is selected, you can select “text > convert to outlines” from the context menu.

Where to find the PitStop Pro toolbars

You find the PitStop Pro toolbars next to or below the Adobe Acrobat toolbars. To show or hide an Enfocus toolbar, choose View > Toolbars , and then select a toolbar preceded by the word “Enfocus”, for example Enfocus Control Panels.
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A. Adobe Acrobat File toolbar B. Enfocus Edit toolbar C. Enfocus Workspace and View Settings D. Enfocus Design Layout toolbar E. Enfocus QuickRun toolbar F. Enfocus Control Panels toolbar G. Enfocus Undo & Redo toolbar
Enfocus PitStop Pro
You can select a tool by clicking the respective button. To the right of some of these buttons, you see a black inverted triangle, which means that there are more tools available “behind” this button.
To select one of the “underlying” editing tools, click the triangle and select the tool of your choice.
If you will use some of these “underlying” tools frequently, you can click the triangle and select the option Expand this button.

3.2 Specifying the language of the PitStop Pro interface

As in multiple-language versions of Adobe Acrobat, you can specify the language of the PitStop Pro user interface. You can have all PitStop Pro menus and dialog boxes appear in your native language.

To specify the language of the PitStop Pro user interface

You can set the language in Preferences > Enfocus PitStop Pro Preferences > Language
A restart of Adobe Acrobat is required to apply the newly selected language.
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Enfocus PitStop Pro

3.3 The PitStop Pro View settings

Viewing a PDF document in wireframe view

What is a wireframe view?
You can view a PDF document in either one of the following modes:
•
Preview mode. This is how you normally see PDF documents in Adobe Acrobat. You see the pages, objects and text in the PDF documentas they will print.
•
Wireframe view mode
If you look at a PDF document in wireframe view mode, the document will be displayed as follows:
• The objects will appear in outline form.
• Text can be shown in outline, with a black fill, or “greeked”, i.e. it can appear on-screen as a gray bar, rather than displaying the individual characters. You can select this option in the
Enfocus PitStop Preferences.
Figure 1: Wireframe view of a PDF document: objects are outlined (A) and text can be greeked (B).
When to use wireframe view
You may want to look at a PDF document in wireframe view in order to:
• View and select objects which are (partly) covered by other objects. See also Changing the
stacking order of objects on page 81
• View and edit masks. See also Masking objects on page 103
• Make pages display more quickly if they contain many or large pixel images.
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To view a PDF document in preview or wireframe view mode
1. Open a PDF document.
2. Click the View Wireframe button to switch between preview mode and wireframe view
mode.

Showing or hiding annotations

Annotated PDF documents
A PDF document may contain annotations, which can be created with Adobe Acrobat or with third-party plug-ins. You can look at a PDF document with annotations shown or hidden. You
can use the Hide Annotations button to show or hide all annotations in a single step.
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Figure 2: PDF document with annotations shown (A) or hidden (B).
To show or hide all annotations in a document
1. Make sure you don’t have any annotation selected using the Adobe Acrobat Hand tool .
2. Click the Hide Annotations button to show or hide annotations.

Speeding up image display using alternate images

Displaying alternate, low-resolution images
If you work with PDF documents which contain high-resolution images, you may want Adobe Acrobat to display these images faster. You can do this by clicking the Speed Up Image Display
button , provided that the images in your PDF document have alternate images at a lower resolution. If they don’t, you can easily add alternate images using an Action List.
Figure 3: Speed Up Image display off: the high-resolution image
is displayed
Figure 4: Speed Up Image display on: a lower-resolution
preview of the image is displayed.
To create alternate images in your PDF document
1. Open your PDF document which contains high-resolution images.
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2. Choose Window > Show Enfocus Action List Panel .
3. In the Action List and Preflight Profile Control Panel, click Manage > New .
4. Fill in the General Information for the Action List.
5. Click the button to add a new action.
6. In the New Action Type dialog box select the change Add Alternate Images.
7. Click Add.
8. In the Enfocus Action List Editor, specify the attributes for this action:
• The resolution of the alternate images
• Whether or not the alternate images have to be in RGB colors
9. Click OK.
10. In the Action List and Preflight Profile Control Panel, select the option Document, and then click Run.
To speed up image display
Click the Speed Up Image Display button in the Enfocus PitStop View Buttons toolbar to switch between high-resolution and low-resolution image display.

3.4 Workspaces

A workspace allows you to customize PitStop Pro’s user interface (for example by showing or hiding Enfocus panels), so you can see as much or as little of it as you want.
Workspaces also include other settings from Adobe Acrobat and Enfocus PitStop Pro, like windows’ positions, view and color settings, Design Layouts, etc.
You can use default workspaces, or create workspaces adapted to the different tasks you perform with PitStop Pro. You can also quickly switch between workspaces as needed.

The Enfocus Workspace Panel

The Enfocus Workspace Panel allows you to manage your workspaces.
To open it:
•
Go to Window > Show Enfocus Workspace Panel...
•
Use the Alt + Ctrl + W shortcut (on Windows), or the Option + Command + W shortcut (on Mac).
•
Click the Enfocus Workspace button in the toolbar.
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Managing Workspaces
In the Workspaces panel, you can manage your workspaces using the Preset Manager: see The
Enfocus Preset Manager on page 26
This Preset Manager allows to organise, search, duplicate and manage your workspaces.
Default Workspaces
PitStop Pro contains three default workspaces, with which you can start working immediately.
Hide PitStop Pro
This workspace hides as much as possible from the PitStop Pro user interface. This allows you to work with Adobe Acrobat without unnecessary interference from PitStop Pro.
Manual Editing
This workspace opens the control panels typically used to edit PDF files (such as the PitStop Inspector).
Processing
This workspace opens the Enfocus Processing panel, and contains settings typically used when performing semi-automated processing tasks (such as preflighting a document).

Using Workspaces

Creating a Workspace
To create a workspace from scratch, do the following:
1. Right-click in the Enfocus Workspace Panel and choose New > New...
This opens the Enfocus Workspace Editor.
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2. Enter a Workspace Name.
3. For each of the Categories, choose the Settings you want to use and their values.
Note:
You can also grab settings from your current Acrobat / PitStop Pro interface and use them in your workspace:
• click the button and select Grab All Categories to grab all the current settings for your
workspace.
• select a category, click and select Grab Current Category to grab the current settings
related to this category (for example, all Acrobat View settings).
4. When you are done, click OK.
Your new workspace is saved as a Local workspace.
Editing a Workspace
1. If the workspace you want to edit is a Standard workspace, you need to first drag it to the Local database to duplicate it there.
2. In the Local database, double-click the workspace to edit.
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This opens it in the Enfocus Workspace Editor.
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3. Edit the workspace as needed.
4. When you are done, click OK to save it in the Local database.
Applying a Workspace
To use a workspace for your current work:
•
Select it in the Enfocus Workspace Panel and click the Apply button.
•
In your toolbar, click the arrow beside the Enfocus Workspace button and select the workspace to use.
•
Select it in the Window > Enfocus Workspace menu.
Selecting a Startup Workspace
To use a workspace by default next time you start Acrobat Professional up:
1. Select the workspace in the Enfocus Workspace Panel.
2. Click the action button and choose Apply selected workspace at startup.
You can see the startup workspace you selected at the bottom of the panel.
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3.5 The Enfocus Preset Manager

When settings in PitStop Pro can be saved, created, managed or selected, the Preset Manager is used.
A Preset can be a Workspace, a Design Layout, an Action List, a Global Change or a Preflight Profile. In all the corresponding panels, the Preset Manager is used. All of these are here referred to as a "Preset".

Preset Databases

You can see three databases, Favorites, Standard and Local.
You can add categories / Databases in the Enfocus PitStop Pro Preferences or directly in the Preset Manager. See Creating a Database on page 27 or the PitStop Pro Reference Guide for more
information.
Favorites
This database contains shortcuts to Presets in the Standard and / or Local database that you added to your favorites.
To add a Preset to your favorites, see Adding a Preset to your Favorites on page 28.
Standard
This database contains the default Presets installed with PitStop Pro.
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Note:
You can edit these Presets, but you cannot save an edited Preset to the Standard database.
If you want to save an edited Preset, duplicate it from the Standard to the Local database first, then edit the duplicate.
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Local
This database contains the Presets you edited or created, and that are only accessible to you.
You can edit and rename these Presets as you wish. You can also organize them into groups (see
Sorting and grouping Presets on page 28).
Creating a Database
You can import an existing folder on your hard disk or in a shared folder as a database in the
Preset Manager, either in the Enfocus PitStop Pro preferences. or directly from the Preset Manager.
1. Right-click in the Preset Manager and select New > New Database...
2. In the browser dialog that opens, select the folder that you want to import as a database and
click OK.
You can see that folder as a database in the Preset Manager.
If that folder contains any subfolder and / or workspaces, you will also be able to see them as groups in the Preset Manager.
Showing the Properties of an Imported Database
1. After importing a database, right-click it in the Preset Manager and choose Show Properties...
This opens the Properties dialog.
2. If needed, use the Properties dialog to:
• change the database’s Display name (its name in the panel),
• browse to a different folder to use as database,
• make the database Read-only or editable again.
3. Click OK to save your changes.
Refreshing the panel
The Preset Manager panel auto-refreshes, but you may need to refresh it manually in some specific cases (for example, if instructed to do so by Enfocus support).
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•
Click the action button and choose Refresh.

Managing Presets

Creating a new Preset
To create a new Preset, you can
•
click the action button and choose New to create a new Preset from scratch
•
click the action button and choose New from ... to create a new Preset based on an existing Preset.
A list of the existing Presets will appear, allowing you to select the Preset you want to use as starting point for the new Preset.
•
click the action button and choose New from selected to create a new Preset based on the selected Preset
•
click the action button and choose New from file to create a new Preset based on a Preset file on disk.
Adding a Preset to your Favorites
To add a Preset to your favorites, you can either:
•
Drag it into the Favorites database.
•
Right-click it and select Add to Favorites.
•
Select it, click the action button and choose Add to Favorites.
Sorting and grouping Presets
You can only sort Favorites and Local Presets. Standard Presets have a fixed order.
• To move a Preset up or down in the tree structure, you can either:
• drag it up or down,
•
select it, click the action button and choose Move up or Move down.
•
To keep your Presets sorted alphabetically, click the filter arrow and select Keep Sorted.
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• To create a group:
a) Select the database (or group) in which you want to create your group. b)
Click the action button and choose New Group...
c) Give your group a name.
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Finding a Preset
To search for a Preset, you can either browse through the databases, or use the filter at the top of the panel.
1. Click the arrow in the filter to search either by Preset name or by Preset description.
2. Enter your search text in the filter.
You can use the blue cross to delete your search text after searching.
Note: Your past searches are saved in the filter.
Deleting a Preset
You can only delete Presets from the Local and Favorites databases.
•
Right-click the Preset and select Remove.
•
Select it, click the action button and choose Remove.
Note: You can also remove groups. This removes all Presets that were in this group.
Importing a Preset
1. Right-click in the Preset Manager and select Import/Export > Import...
2. In the browser dialog that opens, select the file you want to import.
Note:
The file to be selected depends on the panel in which you use the Preset Manager: .ppws for Workspaces, .eal for Action Lists, etc.
This adds the Preset to your Local settings.
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Importing a Preset Group
1. Right-click in the Preset Manager and select Import/Export > Import Hierarchy...
2. In the browser dialog that opens, select the folder containing the Preset files you want to
import.
This adds the imported Presets in a group (called after the folder you selected) into your Local Presets.
Exporting a Preset
1. Right-click the Preset you want to export and select Import/Export > Export...
2. Save it in your desired location as a file.
Note:
The file type depends on the panel in which you use the Preset Manager: .ppws for Workspaces, .eal for Action Lists, etc.
You can now distribute your Preset by making the file available to others.
Exporting a Preset Group
1. Right-click the Preset Group you want to export and select Import/Export > Export Hierarchy...
2. Save it in your desired location.
This creates a folder containing a file for each Preset from the group.
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4. Working with PDF documents

4.1 Copying and pasting object attributes

About copying object attributes

You can easily copy an object’s attributes and apply all or some of these attributes to another object in your PDF document. These attributes can relate to stroke and fill, but also to text, transparency and prepress.
Figure 5: Copying and pasting the fill attributes of part of an object
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To copy and paste an object’s attributes

1. Click the Copy and Paste Attributes tool .
The cursor changes into .
2. Hold down the CONTROL (CTRL) key (Windows) or Command ( ) key (Macintosh) and click an object to copy its attributes.
The cursor changes into .
The copied attributes appear selected in the Enfocus Utilities window.
3. If necessary, click to clear the attributes that you do not wish to paste.
4. Click the object onto which you wish to paste the selected attributes.

4.2 Undoing or redoing actions

About undoing and redoing actions:

You can undo any unsaved actions which you have done with one of the PitStop Pro tools. An “action” can mean changing something but also selecting one or more objects.
You have two buttons to undo your actions:
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UsageUndoesButton
After undoing one or more actions, you can redo them again.
Note: If you are working with Certified PDF documents, you can even undo actions after you have saved the file.

To undo or redo an action

Proceed as follows to undo or redo your last actions:
Changes only.
Changes and selections.
In situations where you have done multiple changes and maybe made some selections in between.
For example: select text, move it on the page, change the font and color. Select an image, scale it and place it below the text.
In situations where you have made a lot of selections, and sometimes even very complex ones, for example
using the Enfocus wireframe view ( ). Or when you were selecting a lot of objects and you lost your selection due to a “slip of the mouse”.
1. Choose Edit > Undo [action] or click one of the Undo buttons or .
The name of your last action appears in the menu command. If you moved an object, for example, the menu will read Undo Move.
2. To redo the action you have just undone, Edit > Redo [action] or click one of the Redo
buttons or .

4.3 Measuring the distance between two points

You can measure the distance between two points in the work area of your PDF document. You can do this, for example, to align objects or to check the positioning or size of objects. You use
the Measure tool in combination with the Enfocus Inspector to measure a given distance.
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To replace an object

1. Using the Select Objects tool , select the “new” object, i.e. the object which you want to
use to replace the another one.
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2. Choose Edit > Copy .
3. Select the “old” object, i.e. the object which is to be replaced.
4. Choose Edit > Replace .
The copied object will replace the “old” object and will assume its exact size, proportions and position.

4.4 Viewing object attributes

Viewing object attributes using the Eyedropper tool

Using the Eyedropper tool , you can view the following attributes of any object:
• Object type
• Color space
• Color settings
• Overprint settings
To view the attributes of an object
1. Click the Eyedropper tool .
2. Click any text or object in the PDF document.
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The Utility dialog displays the attributes of the selected text or object.

Using the Enfocus Inspector

With the Enfocus Inspector, you can view and edit the following attributes of any objects:
• Fill and Stroke: color, overprint, stroke width, ...
• Text settings: font, size, ...
• Image properties: resolution, compression, ...
• Prepress: layers, output intent, OPI, ...
• Separations: used separations, remapping, varnish, ...
• Position: position, scaling, ...
• Summary
A. Enfocus Inspector categories B. Enfocus Inspector subcategories C. Attributes of the selected text or object D. Collapse button E. Fly-out button
View or change an attribute in the Enfocus Inspector
To view or change an attribute in the Enfocus Inspector:
1. Click the Select Objects tool
2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Select any text or object in the PDF document.
4. Select the appropriate category and subcategory
5. If necessary, change the attribute or setting
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Change objects using the Fly-out menu in the Enfocus Inspector
The Fly-out menu contains a number of generic actions, related to the selected category in the Inspector. E.g. in the Fill category, the Fly-out menu contains “Convert to...” actions.
1. Click the Select Objects tool
2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Select any text or object in the PDF document.
4. Select the appropriate category and subcategory
5. Click the Fly-out button
6. Select the action you want from the Fly-out menu.
Collapsing the Enfocus Inspector
The Enfocus Inspector can be collapsed, so that only the categories are visible, by clicking the Collapse button. In that case the Collapse button will change into an Expand button.
Selecting a category or clicking the Expand button will expand the Enfocus Inspector.

4.5 Design Layouts

A Design Layout consists of page boxes, guides, and special zones on the page (such as the safe type zone near the trim box or the location of punch holes at the central edge), that are drawn on top of your document to guide your design.
They can also be applied to your design (for example to change the page boxes) if necessary.

The Design Layout Toolbar

The Design Layout toolbar consists of the Design Layout, the View Overlays and the View Page Boxes buttons.
Design Layout button
The Design Layout button can:
• be grey when no document is open (whether a Design Layout is selected or not),
• have a red cross when a document is open but no Design Layout is selected,
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• have a green check when a document is open and a Design Layout is selected.
Click the arrow beside the button to:
• choose a Design Layout,
• edit it (see Editing a Design Layout on page 38),
• apply it to the current page (see Applying a Design Layout to a Page on page 39),
• apply it to your whole document (see Applying a Design Layout to your Whole Document on page 39),
• center it (see ),
•
show or hide the Enfocus Design Layout panel (see The Enfocus Design Layout Panel on page
37).
View Overlays button
The View Overlays button allows you to highlight all overlays (pages boxes, guides and special
zones) drawn over your document by the Design Layout you selected.
By default, the overlays are highlighted in the colors you chose in the Preferences (for guides and zones), but you can change those colors for each Design Layout.
View Page Boxes button
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The View Page Boxes button allows you to show all pages boxes drawn over your document
by the Design Layout you selected.
The page boxes are shown in the colors you chose in the Preferences.

The Enfocus Design Layout Panel

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The Enfocus Design Layout Panel allows you to manage your Design Layouts.
To open it:
•
Go to Window > Show Enfocus Design Layout Panel...
•
Use the Alt + Ctrl + E shortcut (on Windows), or the Option + Command + E shortcut (on Mac).
• Click the Enfocus Design Layout button in the toolbar.
To manage your Design Layouts, the Preset Manager is used. For more information, see The
Enfocus Preset Manager on page 26
Default Design Layouts
PitStop Pro contains a number of default Design Layouts, with which you can start working immediately.
• A4 ad template
• Brochure back template
• Brochure front template
• DVD label template
• US letter template

Using Design Layouts

Creating a Design Layout
To create a Design Layout from scratch, do the following:
1. Right-click in the Enfocus Design Layout Panel and choose New > New...
This opens the Enfocus Design Layout Editor.
2. Enter the name of your new Design Layout in Template Name.
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3. For each of the Overlay types at right ( Page Boxes, Guides and Zones), choose the Settings you want to use and their values. See Defining a Design Layout on page 39
4. Click Actions at right to add Action Lists and / or Global Changes to your Design Layout.
When applying a Design Layout, the Action Lists and Global Changes specified are executed on the current page after the page boxes have been adjusted.
5. When you are done, click OK.
Your new Design Layout is saved as a Local Design Layout.
Editing a Design Layout
1. If the Design Layout you want to edit is a Standard Design Layout, you need to first drag it to the Local database to duplicate it there.
2. In the Local database, double-click the Design Layout to edit.
This opens it in the Enfocus Design Layout Editor.
3. Edit the Design Layout as needed. See Defining a Design Layout on page 39
4. When you are done, click OK to save it in the Local database.
Activating a Design Layout
To see a Design Layout on top of your document, you need to activate it.
Note:
This doesn’t change your document.
To change your document according to what is specified in a Design Layout, you need to apply that Design Layout. See Applying a Design Layout to a Page on page 39 or Applying a Design
Layout to your Whole Document on page 39.
To activate a Design Layout:
•
Select it in the Enfocus Design Layout Panel and click the Activate button.
• In your toolbar:
a)
click the arrow beside the Enfocus Design Layout button and select the Design Layout to apply,
b)
click the View Overlays button.
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Centering a Design Layout
If you want to center your Design Layout on your document:
1. Make sure you are in Edit mode.
2. Then either:
• select it in the Enfocus Design Layout Panel and click the Center button.
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• click the arrow beside the Enfocus Design Layout button in your toolbar, and select
Center “Design Layout name”.
Applying a Design Layout to a Page
Applying a Design Layout is actually changing your document according to what is specified in the Design Layout.
Note: To simply see a Design Layout on top of your document without changing your document, activate that Design Layout (see Activating a Design Layout on page 38).
To apply a Design Layout to the current page:
•
Select it in the Enfocus Design Layout Panel and click the Apply to Page button.
• In your toolbar, click the arrow beside the Enfocus Design Layout button and select Apply
“Design Layout name” to Page.
Applying a Design Layout to your Whole Document
Applying a Design Layout is actually changing your document according to what is specified in the Design Layout.
Note: To simply see a Design Layout on top of your document without changing your document, activate that Design Layout (see Activating a Design Layout on page 38).
To apply a Design Layout to your whole document:
•
Select it in the Enfocus Design Layout Panel and click the Apply to Document button.
• In your toolbar, click the arrow beside the Enfocus Design Layout button and select Apply
“Design Layout name” to Document.

Defining a Design Layout

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Page boxes

A Design Layout consists of:
• A name
• A description
• Page Boxes. See Page boxes on page 40
• Guides. See Using guides on page 43
• Zones. See Zones on page 43
• Actions. See Automating tasks with Action Lists on page 133
Page boxes defined
When you design a document and create a PDF document of it, it will contain a number of page boxes. Page boxes are imaginary rectangles drawn around the various objects on a page and around the page itself. They are a sort of description “behind the scenes” of the layout of your PDF document.
Normally, you cannot see these page boxes if you look at a PDF document in Adobe Acrobat, unless:
•
You select this option in the Adobe Acrobat Preferences (Page Display Category)
• You use PitStop Pro or another PDF editing tool.
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Viewing information outside of the crop box
A new feature in PDF 1.3 was the ability to define a document that has information beyond its final trim size. In the graphic industry, this information usually includes bleed, registration marks
and other print and color control strips. Using the View Page Boxestool , you can easily preview the information outside of the final trim size of your document.
This information is defined in the application that was used to create the original PDF file, for example, Adobe InDesign or Quark XPress. Once they are made visible using PitStop Pro, these elements can be edited, added, or removed, just like any other graphic object.
Some PDF documents are generated without any bleed, registration marks or other print and
color strips. When you click the View Page Boxes button for these documents, the page will appear the same (except for a thin trim line drawn at the edges of the image).
To view a PDF document’s trim and bleed
1. Open a PDF document.
Acrobat displays the PDF document in its full size.
2. Click the View Page Boxes button.
Acrobat displays the page on the complete media size and shows:
• The trim size
• The page’s trim marks, if any
• The page’s registration and printer marks, if any
• The page’s bleed, if any
• Color control strips, if any
A. Trim marks B. Trim size
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Setting up the page boxes
1. Select Prepress Layout.
Using this option, you can define all page boxes. When selecting Screen Viewing Layout you have a limited set of options to define the media box, crop box and art box.
2. Define the trim box
• Use Snap to detected trim marks to detect trim marks and use these to define the trim
• Use Same as existing trim box to keep the trim box from the original PDF document
C. Registration marks D. Bleed E. Media box
box. By clicking the Edit button, you can define the color (100% in CMYK, Registration color, a specific color) of the trim marks.
• Set the Trim box size to a predefined paper size, or select Custom to define the width and
height.
3. Define the bleed box
• Set the bleed box to Absent to have no bleed box defined. Otherwise, set it to Present
• Use Snap to detected bleed marks to detect bleed marks and use these to define the bleed
box. By clicking the Edit button, you can define the color (100% in CMYK, Registration color, a specific color) of the bleed marks.
• Define the margin to be used based on the trim box, either using a left, right, top and
bottom margin, or the same distance on all sides, using the Margin to Trim buttons
• When using a left, right top and bottom margin, you can use Mirror for even pages to
swap the left and right margin on even pages.
4. Define the media box
• Define the margin to be used based on the trim box, either a left, right, top and bottom,
or the same distance on all sides, using the Margin to Trim buttons
• When using a left, right top and bottom margin, you can use Mirror for even pages to
swap the left and right margin on even pages.
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5. Define the crop box and art box
• Absent: no crop box / art box
• Same as trim box
• Same as media box

Using guides

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• Snap to visible (only for art box): sets the art box to the bounding box of the page content
that lies within the crop box, or if there is no crop box, within the media box
Managing Guides
•
Click the + button to add a new guide
•
Click the - button to remove the selected guide
•
Click the Color field to define the color for the selected guide
•
Change the name for a guide in the Name field
To define a guide
When selecting a guide in the list, you can change its settings underneath
•
Orientation: Vertical or Horizontal
•
Relative to: the page box used as reference
•
Anchor Point: The reference point on the page box. Top/Center/Bottom for Horizontal guides, Left/Center/Right for Vertical guides.
•
Offset: Distance from the reference point. A positive value is to the top/right, a negative value to the bottom/left.
•
Mirror on even pages (only for vertical guides): mirror the guide horizontally over the center line of the crop box on even pages
•
Color: the representation color for the guide

Zones

Zones can be used to define a safety box and safe type zone, and for any other specific areas (punch holes, etc.)
Safety box and safe type zone
The safety box is not really a page box in the strict sense of the word: it is not a page box type which is stored in the PDF document. The safety box is a visual area which is a bit smaller than the trim box. It contains all text, or other objects, which must always be visible on the printed and finished document. The area between the safety box and the trim box is called the safe type zone: this is the zone where you must not place any text or objects, unless these objects are intended as bleed.
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A. Media box B. Trim box C. Safe type zone D. Safety box
The safety box is intended to compensate for incorrect finishing:
• The pages can be cut slightly off the trim marks and a bit more to the “inside” of the pages. Text or objects would then be cut off by accident.
• The pages can be punched and the punching holes can perforate the text or objects which are too close to the edge of the page.
Managing zones
•
Click the + button to add a new zone
•
Click the - button to remove the selected zone
•
Click the Color field to define the color for the selected zone
•
Change the name for a zone in the Name field
To define a zone
When selecting a zone in the list, you can change its settings underneath.
•
Shape: Border, Rectangle or Circle
•
Design Layout position: the position and size of the zone, based on its shape
•
Mirror on even pages: mirror the zones horizontally over the center line of the crop box on even pages
•
Drawing mode: Show the zone as a transparent overlay, make it invisible or show it as an opaque area.
•
Color: the representation color for the zone
•
Highlight: You can highlight text and non-text objects if they are completely in the zone, or even if they are inside, overlapping or covering the selected zone.
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Define a Border zone
A Border zone uses existing page boxes.
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This can be used for example to define a safety zone based on the trim box.
•
Select Relative to and select a page box to base the zone on that page box. Select Between page boxes and select two page boxes to set the zone the area in between.
•
When using Relative to, you can define the complete area outside or inside the page box as zone, using Complete area inside box or Complete area outside box
•
To define a specific area, select Area
•
Set to Outside box and set the size to define a zone on the outside of the selected page box, or
•
Set to Outside box and set the size to define a zone on the outside of the selected page box, or
•
Set to Inside box and set the size to define a zone on the inside of the selected page box, or
•
Set to Centered on box and set the size to define a border centered on the edge of the selected page box
Define a rectangular zone
1. In Relative to, select a page box to base the position of the rectangle on.
2. Define the Corner of the page box to be used as reference point.
3. Enter the Offset distance and Size for the rectangle.
4. Enter a Safe Margin Distance
The safe margin is indicated as a dashed line to the outside of the rectangle zone.
Define a circular zone
Circular zones can be used for example to indicate punch holes.
1. In Relative to, select a page box to base the position of the circle on.
2. Define the Corner of the page box to be used as reference point.
3. Enter the Center Point offset and Radius for the circle.
4. Enter a Safe Margin Distance
The safe margin is indicated as a dashed line to the outside of the circle zone.

4.6 Working with Layers

About Layers

In PDF 1.5, objects can be assigned to one or more layers. A Layer can be set to visible or unvisible, and to printing or non printing.
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Layer settings can be changed using an Action List, or in the Enfocus Inspector.

Change Layer settings in the Enfocus Inspector

The Enfocus Inspector allows to view and change the layer settings for an object.
To view the Layer settings
1. Click the Select Objects tool
2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Select any text or object in the PDF document.
4. Select the Prepress category and the Layers subcategory
The Visibility Expression will now show to what layers the selected object belongs.
To remove the Layer settings for the selected object
1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Select the Prepress category and the Layers subcategory, and click the Fly-out button to open
the Fly-out menu
3. Select Make always visible to remove the object from all layers
To change the Layer settings of the selected object
1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Select the Prepress category and the Layers subcategory, and click the Fly-out button to open
the Fly-out menu
3. Select Assign to layer to assign the object to the selected layer, removing it from all others
4. Select a layer from the list, or select New Layer to create a new layer.
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5. Working with Certified PDF documents

5.1 PDF workflow concept

Certified PDF is a PDF workflow concept developed by Enfocus Software based on customer requests and feedback from industry experts. The Certified PDF concept has been designed to address three fundamental issues faced by the majority of users implementing a PDF workflow:
• How to guarantee that a PDF document was successfully preflighted with a specific Preflight Profile.
• How to maintain consistency between the source document(s) and the PDF document when (minor) changes can be applied to the PDF document throughout the workflow.
• How to minimize risk and responsability when changing a customer’s PDF document before final output.
Enfocus PitStop Pro
More elaborate information on the Certified PDF concept and workflow can be found in the
PitStop Pro Reference Guide.

5.2 The Certified PDF workflow explained

A conventional PDF workflow

In a conventional PDF workflow, the PDF document goes through the hands of different parties who can each edit it, if necessary. The original PDF document is replaced by the edited one.

The Certified PDF workflow: incremental save

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In the Certified PDF workflow, all the modifications done in a PDF document are logged per session and saved in an edit log file. Also, the edited PDF documents can be saved incrementally. This means that the changes done in version 3, for example, can be saved “on top of” the changes done in version 2 but you keep one physical PDF file.
The incremental save principle does not necessarily increase the file size of your PDF document drastically because Adobe Acrobat only saves the changes made during the different sessions. The difference in file size may become apparent if you delete a large number of objects, because these objects are maintained in one or more versions. You can, however, at any stage in the workflow, “optimize” your Certified PDF document, i.e. reduce its file size, simply by using the
Save As function of Adobe Acrobat and clicking the Certified Full Save button. You will still have a Certified PDF document with history information about previous editing sessions, but you will no longer be able to save snapshots of these sessions or use the roll-back mechanism to revert to a previous state of your Certified PDF document.

Roll-back mechanism

The Certified PDF workflow can also offer you a robust roll-back mechanism. Each time you save your Certified PDF document by choosing File > Save (or pressing CTRL+s) , a “snapshot” will
be included in the file. You may think of a snapshot as an “image” of the state of the PDF document at the time it was saved. This allows you to revert to any previous stage in the Certified PDF workflow and to compare different versions of your PDF document, even though you maintain one physical PDF file.
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Note: You cannot save snapshots or use the roll-back mechanism in “optimized” Certified PDF documents. See also Saving an optimized Certified PDF document on page 62 and Saving snapshots on page 58.

5.3 What is an Enfocus Certified PDF document?

Acrobat metadata

Any regular PDF document contains metadata, i.e. information about the document itself. The Document Properties dialog box of Adobe Acrobat, for example, includes the following metadata:
• Creation and modification date of the PDF document
• The application with which the PDF document was created
• The PDF version
• File size
• The name and path of the PDF file
• Number of pages
• Page size

Enfocus metadata

Enfocus PitStop Pro
An Enfocus Certified PDF document can be enriched with the following metadata:
• A reference to one or more source documents on which the PDF document was based
• A Preflight Profile
• A preflight report
• User and system identification
• An edit log, listing all the changes done in the PDF document per editing session (the time in which the PDF document was opened, edited and saved)
• Session comments

5.4 Checking the Certified PDF status of a PDF document

To check the Certified PDF status of a PDF document

1. Open a PDF document.
2. Check the dedicated Certified PDF Status button on the Adobe Acrobat File toolbar.
The button indicates the Certified PDF status of your PDF document as follows:
ActionMeaningButton
The current PDF document is not a Certified PDF document (yet).
The current PDF document is in a Certified PDF workflow, but was not successfully preflighted and verified. The possible causes are:
Click this button to start the Certified PDF workflow.
Click this button to open the
Enfocus Certified PDF Panel.
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ActionMeaningButton
• The PDF document has been preflighted with errors.
• The Preflight Profile doesn’t match the Preflight Profile Comparison.
• The PDF document or the selected Preflight Profile has
been changed since it was last preflighted.
• The original document has been changed
The current PDF document is a Certified PDF document which was successfully preflighted and verified:
• The Certified Preflight Profile
• The PDF document has been

The aspects of the Certified PDF Status

The Certified PDF Status is determined by different aspects. As soon as one aspect has a "not OK" status, the overall Certified PDF status will be not OK as well (red). If all aspects have an "OK" status or an "undetermined" status (for example if no Original Documents are defined), the Certified PDF status will be "OK"
•
Preflight: Checking the document based on a Preflight Profile. See Certified PDF Preflight on page 53
•
Original Documents: a reference to the original documents, to monitor any changes made to the originals. See Verifying the original source document on page 53
•
Certified Preflight Profile Comparison: The Profile Compare Configuration allows to set a number of Preflight Profiles that are allowed. The Certified Preflight Profile Comparison allows to check if the Preflight Profile used for the Certified PDF document matches a Preflight Profile from this list. See Certified Preflight Profile Comparison on page 54
Click this button to open the Enfocus Certified PDF Panel.
matches the Preflight Profile Comparison.
preflighted without any errors.
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5.5 Setting the Certified PDF user identification

Note: The Personal Info can not be changed if a PDF document is in a Certified PDF Workflow. Therefore the Personal Info has to be set before starting a Certified PDF workflow.

Two types of user identification

An Enfocus Certified PDF document can contain two types of user identification: personal information and system information. Each of these serves its own purpose:
•
The personal information is your name and company contact details, together with a message, if any. You can fill this in so that people know how to reach you if they should have any questions about edit or preflight actions done in the PDF document.
•
The system information consists of the details of the person who registered PitStop Pro and information taken from your operating system, network and computer. This information cannot be changed and is therefore a reliable source to pinpoint responsibility, for example. If people claim or disclaim responsibility for a given change made in the PDF document, the system information will provide incontestable proof. This information will be used in the edit log to show who made which changes in a given session.
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To set the personal identification

1. Choose Certified PDF > Show Enfocus Certified PDF Panel .
2. Open the Certified PDF Info category by clicking the + button
3. Click the Edit button.
4. Fill in your personal information.
Fill in as much information as possible. A message is optional.
5. Click OK.

To view the system information

1. Choose Certified PDF > Show Enfocus Certified PDF Panel .
2. Open the Certified PDF Info category by clicking the + button
3. Click the Edit button.
4. Click the System tab.
5. If you have more than one Enfocus product installed, select Enfocus PitStop Pro in the Program
list.
6. Click OK.
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5.6 Starting a Certified PDF workflow for a PDF document

Stamping a PDF document

Starting a Certified PDF workflow for a PDF document means that you ‘stamp’ the document: You provide it with the information necessary to enjoy the benefits of the Certified PDF workflow for that particular PDF document. As soon as you have started a Certified PDF workflow for a document, any change made to the document will be “recorded” per editing session and can be traced in the edit log.
Figure 6: Starting a Certified PDF workflow for a PDF document

To start a Certified PDF workflow

1. Open the PDF document for which you want to start a Certified PDF workflow.
2. Choose Certified PDF > Start Edit Log , click the Start Edit Log button in the Enfocus Certified
PDF Panel, or click the button.
Note: If you have made any changes to your PDF document, you should save it before you start the Certified PDF workflow. If you did not save it, a warning will appear prompting you to do so.
The Certified PDF workflow has now been started for this PDF document.
3. Click OK.

5.7 Preflight and Verify

The Preflight and Verify button in the Certified PDF Panel will check all aspects of the Certified PDF Workflow:
•
The PDF document will be preflighted using the selected Preflight Profile.
•
The defined Original Documents will be checked
•
The selected Preflight Profile is checked in the Certified Preflight Profile Comparison
•
The Certificates are checked for Certified PDF 2 compliancy
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5.8 Certified PDF Preflight

In the Preflight category in the Certified PDF Panel, you can define the Preflight Profile to be used, view the result of the preflight, preflight the document, etc.
In the top right corner of the Preflight category, the status is shown of the Preflight only (without the other Certified PDF aspects such as Original Documents and Preflight Profile Comparison).
For more information on Preflighting, see Preflighting and checking PDF documents on page 66
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Preflight
If the document hasn’t been preflighted yet, or if the document or the Preflight Profile has changed, you can use the Preflight button to run a Preflight, without checking all other aspects
of the Certified PDF workflow
Show Result
If the PDF document is preflighted, you can view the Preflight Report by clicking the Show Result button.
Preflight Profile
The Preflight Profile field shows the selected Preflight Profile. You can remove it by clicking the Clear button. You can select a Preflight Profile by clicking the Select button.
•
You can select a Preflight Profile From Database, showing the same databases as in the
Preflight Profile Panel
• If you have the Preflight Profile on your computer as a file (for example if you received it by mail), you can select From File and Browse to the file.

5.9 Verifying the original source document

You can add references in your Certified PDF document to one or more source files on which the PDF file was based. This does not only offer you or the PDF recipient a convenient way to find the respective source files, it also enables you to check whether these source files have changed since the time at which the Certified PDF workflow was started for this PDF document. Indeed, if you wish to “synchronize” the source file with the edited PDF document, you will use the edit log report to apply the changes from the PDF document in the source document. It is then crucial to know that you are working in the correct version of the source file.
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In the top right corner of the Preflight category, the status is shown of the Preflight only (without the other Certified PDF aspects such as Original Documents and Preflight Profile Comparison).

To verify the original source document

In the Original Documents category in the Certified PDF Panel, you can define the original documents and, view the their status.
•
Click the + button and browse to add a reference to an original document.
•
Select a reference and click the - button to remove it
• Select an original document in the list to see details on the creation date, modification date and type.
•
Check the status of an original document in the Status column.
• If the source document status is “Identical”, it means that the source document has not
changed since the Certified PDF workflow was started. You can apply the changes listed in the edit log file to the source document.
• If the source document status is “Different”, it means that the source document has
changed since the time when a Certified PDF workflow was started for the PDF document. If possible, check the various versions of the source document first before you synchronize any of these source documents with the PDF document.
• If the source document status is “Missing”, it means that the source document is moved,
renamed or deleted. Select the missing source document and click Browse. Locate the corresponding source document at its new location or with its new name and click Open.
The source document will reappear in the list with the status “Identical” or “Different”.

5.10 Certified Preflight Profile Comparison

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In the Certified Preflight Profile Comparison category in the Certified PDF Panel, you can define the profile compare configuration to be used, and view the result of this comparison.
In the top right corner of the Preflight category, the status is shown of the Preflight only (without the other Certified PDF aspects such as Original Documents and Preflight Profile Comparison).
Clicking the Edit button opens the Enfocus Preflight Profile Compare Panel

The Enfocus Preflight Compare Panel

The Enfocus Preflight Compare Panel allows you to manage your Preflight Profile Compare configurations, using the Enfocus Preset Manager. See The Enfocus Preset Manager on page 26
•
Select a Preflight Profile Compare configuration and click Select to compare the Certified PDF Preflight Profile to this configuration
•
Click Clear to remove the selection
• Double-click a configuration to open the Preflight Profile Compare Configuration panel to change it. See Setting a Preflight Profile Compare Configuration on page 55
•
click the action button and choose New to create a new configuration in the Preflight Profile Compare Configuration panel. See Setting a Preflight Profile Compare Configuration on page 55
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Setting a Preflight Profile Compare Configuration

•
Change the name for the Configuration in the Name field.
•
Click the + button to select a Preflight Profile from the Preset Manager and add it to the current configuration
Note:
For a Preflight Profile to match the Preflight Profile Compare Configuration, the Preflight Profile names must be identical. The Preflight Profile name is the name stored in the Preflight Profile, not the file name (*.ppp) of the Preflight Profile.
•
Click the - button to remove the selected Preflight Profile from the configuration
•
If the Stricter Preflight Profiles are allowed option is set, the Preflight Profile will also match if it is more strict than one of the Preflight Profiles in the Configuration.
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Note:
More Strict means that more criteria are set, or that the criteria have a higher reporting level
(for example Error instead of Warning).

5.11 Providing a Certified PDF document with job information

About job information

Certified PDF documents can be provided with job information. Job information can be any kind of information about the PDF document which you would like to share with the person who will receive the PDF document. This can include, for example:
• The name, company address and contact details for whom the PDF document is (ultimately) intended.
• Any additional remarks which the recipient of the PDF document has to know. This can be, for example, details about how the PDF document should be printed or what should happen next with the PDF document.

To provide a Certified PDF document with job information

1. In the Enfocus Certified PDF Panel, open the Certified PDF Info category.
2. Click the Edit button to open the Enfocus Certified PDF Info
3. Select the Job Info tab.
Note:
The Personal Info in the Enfocus Certified PDF Info panel can only be changed before starting the Certified PDF workflow. See Setting the Certified PDF user identification on page 51
4. Fill in the name, company address and contact details of the recipient of the PDF document.
5. In the Message text box, type additional comments or remarks for the recipient of the PDF
document.
6. Click OK.

5.12 Adding a session comment

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The Certified PDFmechanism in PitStop Proenables you to enhance the quality of your PDF workflow by adding comments to the edit log. Before sending your PDF document to the publisher for example, you may want to explain why given changes have been made.
You can add comments per editing session. A session is the time in which you edit and save a PDF document.

To add a session comment

1. Choose File > Enfocus Sign and Save .
2. Add a new session comment
3. Click OK.

5.13 Viewing the edit log file

About the edit log file

The Certified PDF mechanism in PitStop Pro keeps a record of every editing session of a Certified PDF document. Thus, all the changes made to the PDF document are logged chronologically in the PDF document. The changes can be logged in two different ways, depending on the tool they were made with:
• If you edit your PDF document with any of the Enfocus Certified PDF-compliant plug-ins, such as Enfocus PitStop Professional or Enfocus Instant PDF, the changes are immediately saved in the edit log file. The edit log file will contain a detailed entry for each of the changes.
• If you edit your PDF document with non-compliant third-party PDF editing tools, PitStop Pro will intercept and log them. However, the edit log file will contain no details on the changes nor on the product with which the changes were made.
Enfocus PitStop Pro

To view the Edit Log File

Choose Certified PDF > Show Edit Log .
The edit log report appears. The edit log is a PDF file showing all changes per session.

5.14 Viewing the document history

The Certified PDF mechanism in PitStop Pro allows you to consult the history of your PDF document. This means that you can view a chronological list of all the sessions that your Certified PDF document has run through.
The chronological list of sessions contains the following information:
• The Certified PDF product that “stamped” the session
• The person or company responsible for the session
• The end date and time of the session

To view the document history

1. Choose Certified PDF > Show History .
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2. Double-click any of the sessions to see all available details about that session.
3. Click the User or System tab to view the corresponding information for this particular session.
4. Click Close.

Saving snapshots

Snapshots and roll-back mechanism explained
In a Certified PDF workflow, a PDF document can go through various editing sessions, done by various users. A Certified PDF document can “remember” all the changes that were made during a given session and can store the information about these changes per session (“incrementally”) as you save your PDF document.
This way of managing and saving changes has a big advantage: You know exactly which changes have been made in which session and by whom. Moreover, these changes can be presented to
you in the form of a “snapshot”: a view of the status of the PDF document at the time it was saved at the end of a session.
And you can do even more: You cannot only view the state of the PDF document in a given previous editing session, you can also save this snapshot as a separate PDF document. This is
called the roll-back mechanism. When editing PDF documents, you may have experienced “one-change-too-far” situations, in which you made a change, got an undesired result but also saved the PDF document. No problem in a Certified PDF workflow: you can revert to any previously
saved state of a PDF document, provided that you save your Certified PDF document using File > Enfocus Sign and Save (or CTRL+Shift+s).
Note: You cannot save snapshots or use the roll-back mechanism in “optimized” Certified PDF documents. See Saving an optimized Certified PDF document on page 62.
Viewing a snapshot
You can view snapshots of a Certified PDF document in the following ways:
• By Saving a snapshot on page 58 with a different name and opening it as a regular PDF document
• By Comparing sessions on page 59
Saving a snapshot
A snapshot is a visual representation of the state of a PDF document at the time it was saved after an editing session. You save a snapshot to revert to a previous version of your PDF document. However, you do not necessarily have to save this snapshot at the end of each session. You can simply select any session from a list and save its snapshot at any stage in your workflow.
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Consider the following example. You have created a Certified PDF document in which you use only black text and one spot color. The document has been designed to be printed on an offset press. At some point in the workflow, however, you also want to print this PDF document on a digital four-color press and therefore, you change the spot color into its CMYK counterpart throughout your entire PDF document. You may use Enfocus PitStop Pro, for example, to do this. This means that the latest version of your PDF document contains only CMYK colors. But, you also need to reprint this PDF document on an offset press using the spot color. You can then simply
Enfocus PitStop Pro
select a version which still has the spot colors, save its snapshot as a separate PDF document and send this PDF file to your offset printer.
To save a snapshot
1. Open a Certified PDF document.
2. Choose Certified PDF > Show History .
3. Select a session in the list of which you want to save a snapshot.
4. Click Save Snapshot to save a snapshot of your PDF document as it was at the end of the
selected session.
5. Enter a descriptive name for your snapshot and click Save.
6. If necessary, repeat steps 2 through 4 to save any additional snapshots.
7. Click Close.

Comparing sessions

About comparing sessions
At some point in your PDF workflow, you may want to compare two versions of your Certified PDF document. You may wish to do this, for example, to detect minor changes. You can do this in two ways:
• By comparing snapshots of these versions visually (side by side), see To compare sessions
visually side by side on page 60
• By comparing their respective edit log reports. See To compare sessions using the edit log on page 61
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Note: You cannot compare sessions in “optimized” Certified PDF documents. See Saving an
optimized Certified PDF document on page 62.
To compare sessions visually side by side
Comparing two versions of your PDF document visually is useful to see visible changes “at a glance”. The idea is that you select two sessions and click the Compare Visually button. PitStop
Pro will then generate two snapshots showing the state of the PDF document at the end of the respective sessions and present these snapshots side by side on screen.
1. Choose Certified PDF > Show History.
2. Select two sessions from the session list.
The Visually (side-by-side) button is enabled.
3. Click Visually (side-by-side).
PitStop Pro compares the two versions and displays them next to each other on screen, indicating the differences.
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To compare sessions using the edit log
You can also use the edit log to compare two versions of your Certified PDF document. This is recommended if you know that changes have been made that are hardly visible on screen, such as overprint or trapping settings or changes in (hidden) layered objects.
1. Choose Certified PDF > Show History .
2. Select two session from the session list.
The Using the Edit Log button is enabled.
3. Click Using the Edit Log.
The first snapshot is opened and the Enfocus Certified PDF Edit Log Navigator appears.
4. Select one of the changes in the list.
The document will show where the changes occurred by adding a transparent overlay to the object.
Note: You can change the color of the transparent overlay in the Preferences. Choose Edit > Preferences > Enfocus StatusCheck and click the colored rectangle of the primary highlight color.
5. Click the Toggle button to switch views between the first and the second snapshot.
The Edit Log Navigator displays only the changes for the current page in the document. If you go to another page in your PDF document, the Edit Log Navigator adjusts the list of
changes to match the new page.
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5.15 Saving an optimized Certified PDF document

What is an “optimized” Certified PDF document?

An “optimized” Certified PDF document is a Certified PDF with reduced file size.
If you edit and save a Certified PDF document, you may notice that its file size will increase. The reason is obvious: all the changes done in an editing session are stored in the Certified PDF document. So even if you perform actions which would normally reduce the size of your PDF file, such as removing objects or downsampling images, saving the PDF document will increase its file size. And this increase can become significant, depending on the types of actions and the number of editing sessions you do.
If file size is or becomes an issue, you can “optimize” your Certified PDF by using the Save As function of Adobe Acrobat to reduce its file size. You will then still have a Certified PDF document with history information about previous editing sessions, but you will no longer be able to:
• Save snapshots of one or more previous sessions
• Use the roll-back mechanism to revert to a previous state of your Certified PDF document
• Compare sessions
See also:
• Roll-back mechanism on page 48
• Saving snapshots on page 58
• Comparing sessions on page 59

To save an optimized Certified PDF document

1. Open your Certified PDF document in Adobe Acrobat.
2. Choose File > Save As .
3. Click one of the following buttons:
• Copy and Save. Create a copy of the Certified PDF document. You can select this option to
save your Certified PDF document on a different location. The size of the PDF file will increase slightly but you can still save snapshots and use the roll-back mechanism in this copy.
• Certified Full Save. Creates an optimized Certified PDF document: the file size will be
reduced significantly but you can no longer save snapshots or revert to previous states of the PDF document. The history information about previous editing sessions, however, will be maintained.
• Save UnCertified Copy. Creates a regular, “unCertified” PDF document. The file size will be
reduced significantly but you lose all the benefits of working with Certified PDF documents.
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5.16 Checking for updated Specifications on CertifiedPDF.net

CertifiedPDF.net: An Online Resource for PDF Specifications

CertifiedPDF.net is an online resource for PDF Specifications. See Online resource on page 63 and
PDF Specifications on page 63.
Online resource
CertifiedPDF.net is a Web site for professional PDF users. The primary goal of CertifiedPDF.net is to provide graphic arts professionals with a centralized hub to exchange PDF Specifications. Through integration with Enfocus' desktop products you stay up-to-date with changes that happen to these Specifications.
CertifiedPDF.net also provides a wealth of supporting resources such as white papers, tips and tricks and a database of explanations and solutions on the feedback you get from your preflight report.
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PDF Specifications
A PDF Specification is a collection of files which the document creator can use to deliver PDF documents which are up to the document receiver’s expectations. A Specification can include:
• A PDF Queue
• A Preflight Profile
• Action Lists
• PostScript Printer Description (PPD) Files
• QuarkXPress print styles
• Adobe InDesign CS print presets or PDF presets (called printer styles and PDF styles respectively in Adobe InDesign 2.x)
• Adobe PDF Settings (*.joboptions)
• ICC Profiles
• Documentation
The PDF document receiver creates and publishes Specifications on CertifiedPDF.net. The PDF document creator uses Specifications from CertifiedPDF.net.

CertifiedPDF.net Community

CertifiedPDF.net is a public Web site and is accessible to anyone. You can freely visit the Web site and browse through the list of Specifications. You can also see who is a contributing member of CertifiedPDF.net or take a look at the available resources.
However, if you wish to use CertifiedPDF.net effectively, you can become a registered member of the CertifiedPDF.net community. You can register:
• As a Subscribing member on page 63
• As a Contributing member on page 64
Subscribing member
Subscribing members, or “subscribers”, are typically people who create and deliver PDF documents. Once registered as a subscribing member, you can download and subscribe to PDF Specifications.
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You can manage your Specifications on CertifiedPDF.net and you will also be notified automatically if one of these Specifications is updated.
Subscribing members can use CertifiedPDF.net free of charge.
Contributing member
Contributing members, or “contributors”, are those who create Specifications and publish them on CertifiedPDF.net. These are typically:
• People who receive PDF documents such as printers and publishers
• Industry associations
Contributing members pay a yearly fee for the right to publish their Specifications on CertifiedPDF.net.

Checking for updated Specifications

If you have subscribed to one or more Specifications on CertifiedPDF.net, you can have PitStop Pro automatically check for updates. You will then be notified of changes to one or more of these Specifications and can be sure that you are using the latest versions. You can also specify the interval at which this check has to be done.
The status of a Specification you subscribed to is displayed in PitStop Pro through the
CertifiedPDF.net button in the Adobe Acrobat Toolbar. The button changes color depending on the status:
MeaningStatusCertifiedPDF.net
button color
Up-to-date
Unregistered
Not confirmed
All the Specifications you have subscribed to on CertifiedPDF.net are confirmed and haven’t changed since the last time you installed the files of these Specifications.
You have not registered on CertifiedPDF.net yet. Make sure you have a CertifiedPDF.net account and then choose Edit > Preferences > Enfocus Certified PDF Preferences > CertifiedPDF.net and fill in your CertifiedPDF.net User Name and Password.
There are Specifications on CertifiedPDF.net to which you have subscribed but which have been changed in the mean time.

To set the updating preference options

1. Choose Edit > Preferences > Enfocus StatusCheck and click the CertifiedPDF.net category.
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Go to CertifiedPDF.net and read the change note. If necessary, install the updated files and documentation of
the Specification and click Confirm in the Actions column.
2. Fill in your User Name and Password.
Your user name is the e-mail address you used when you registered on CertifiedPDF.net.
3. Select the interval at which you wish to check for updated Specifications.
4. Click OK.

To check the status of your CertifiedPDF.net account

•
Click the CertifiedPDF.net button .
PitStop Pro checks whether your CertifiedPDF.net account is up-to-date.
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6. Preflighting and checking PDF documents

6.1 Running a preflight check

Running a preflight check can be done from the Enfocus Processing - Preflight panel, or, in a Certified PDF workflow, from the Certified PDF panel
You can open the Enfocus Processing - Preflight panel by
• clicking the Enfocus Processing - Preflight button
•
choosing Plug-Ins > Enfocus PitStop Pro > Show Enfocus Processing panel and clicking the
Preflight button
• using the Enfocus Processing Panel shortcut, Alt+Ctrl+P and clicking the Preflight button

Managing Preflight Profiles

In the Enfocus Processing - Preflight panel you can manage your Preflight Profiles using the Enfocus Preset Manager. See The Enfocus Preset Manager on page 26
Editing or creating a Preflight Profile is done in the Preflight Profile Editor. See To edit or create
a Preflight Profile on page 69

To run a preflight check

1. Open the Enfocus Processing - Preflight panel by clicking the Enfocus Processing - Preflight
button
2. Select a Preflight Profile in the Preset Manager
3. Set the page range on which you want to perform the Preflight check
4. If you want the Preflight to be a part of the Certified PDF workflow, select Certified PDF Preflight. See also Difference between a Certified and a regular preflight check on page 67
If the document is not yet in a Certified PDF workflow, choosing this option and running the preflight will start the Certified PDF Workflow. See Working with Certified PDF documents on page 47
Note:
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A Certified PDF Preflight is always run on the complete document. When choosing Certified PDF Preflight, the page selecting options will be unavailable.
5. Click the Run button
Enfocus PitStop Pro will run the Preflight on the selected pages, using the selected Preflight Profile.
After finishing, the Enfocus Navigator will show all errors, allow to restart the Preflight, suggest solutions, etc. See Using the Enfocus Navigator on page 72

Difference between a Certified and a regular preflight check

If you are going to run a preflight check on your PDF document, you can choose to perform a
Certified PDF preflight on page 67 or not (Regular preflight on page 67).
Regular preflight
A regular preflight does not change the Certified PDF status of thePDF document:
ThenIf, at the time of preflighting,
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The PDF document is not a Certified PDF
The PDF document is a Certified PDF
Certified PDF preflight
A Certified PDF preflight checks and changes the Certified PDF status of the PDF document as follows:
The PDF document is not a Certified PDF
The PDF document is a Certified PDF
The PDF documentwill remain “unCertified”.
The Preflight Profileembedded in the Certified PDFdocument will not be removed, even if you preflight the PDF document with a different Preflight Profile in the Enfocus Processing Panel.
ThenIf, at the time of preflighting,
You will be asked whether you want to start a Certified PDF workflow for this PDF document.
The PDF document will already have a Preflight Profile embedded. PitStop Pro will check whether the Preflight Profile you selected in the Enfocus Processing Panel is the same as the embedded Preflight Profile:
If the Preflight Profiles match, the PDF document will be preflighted.
If the Preflight Profiles do not match, you will be asked whether you want use the Preflight Profile you just selected in the Enfocus Processing Panel instead of the embedded Certified Preflight Profile.
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6.2 Properties of PDF documents

Categories of properties

The Enfocus Preflight Profile Editor gives you access to, and control over, a large number of properties in PDF documents. These properties have been subdivided into a number of categories and are represented as such in the Enfocus Preflight Profile Editor.
A preflight check verifies and fixes these properties of a PDF document. Categories of these properties are, for example:
• The document’s digital format
• Security
• Pages
• Fonts
• Color
• Images
• OPI
• Text
• Line art
• Transparency
• Annotations
• Metadata
• PDF/X

6.3 Problem reporting

Problem severity levels defined

If any of the properties in a PDF document does not comply with the settings as specified in the Preflight Profile, it will be logged in the preflight report and in the Enfocus Navigator. You can select how these deviations should be reported:
• As “Warning”
• As “Sign-Off”
• As “Error”
These labels indicate severity levels of the detected “problem”. If a property does not comply, you can define how severe the detected problem is:
•
You can label deviating properties as “Warning” if it is not a real problem in the strict sense of the word, but just something you would like to be informed about.
•
You can label deviating properties as “Sign-off” if it could be a real problem (handled as an Error), unless the user signs off the problem, stating that it is no real issue for this particular document. In that case it will be handled as a Warning.
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•
You can label deviating properties as “Error” if you really want them to be as specified in the Preflight Profile before you send them to output.

Problem severity levels: example

Suppose that some of the PDF documents you work with contain RGB colors. First, you want to print them on a composite output device, such as a laser printer, for proofing purposes. In that case, RGB colors are not really a problem. However, you would like to know which PDF documents contain objects in RGB color, because at a later stage, you might want to print these documents on an offset press. You could then use two different Preflight Profiles to preflight these PDF documents:
•
A Preflight Profile for the laser printer, which reports RGB colors as “Warning”
•
A Preflight Profile for the offset press, which reports RGB colors as “Error”

6.4 To edit or create a Preflight Profile

Enfocus PitStop Pro
1. Open the Enfocus Preflight Profile Editor, either by creating a new Preflight Profile or by editing an existing one.
2. In the General category, check and, if necessary, change the Preflight Profile Properties: Name, Author, Company and Description of the Preflight Profile.
3. Click the Processing category.
The Processing Properties relate to fixes which have to be made or not, and to the information that you would like to see in the preflight report. For example, you can choose to log fixes and include the following information pages in the preflight report:
• Fonts
• Images
• Color
• OPI
• Page boxes
• Output intent
Furthermore, you can enable or disable all fixes in the Preflight Profile. Indeed, an Enfocus Preflight Profile can do more than just a preflight check of PDF documents: it can also fix detected problems. You can, however, also create a Preflight Profile in which you specify a number of fixes and disable these fixes. You may want to do this if you just want to check PDF documents but not change them now, maybe later.
4. In the Processing category, select or specify the following:
• If necessary, Disable and/or Log fixes.
• If necessary, Disable Sign-off
• The Pages to show in the preflight report.
• The source and target ICC profiles for the respective color spaces.
5. Click a problem category in the list.
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6. Select the Enable check box for this category.
7. Select one or more properties or potential problems to check.
Note: The integrated Help at the bottom of the Enfocus Preflight Profile Editor provides background information about each check or fix.
8. Specify how to fix the problem, if necessary.
9. Select how the detected problem should be listed in the preflight report: Warning, Sign-off or Error.
10. Repeat steps 7 through 11 for each potential problem you wish to check and fix.
11. Click OK.

6.5 Adding Action Lists to Preflight Profiles

About adding Action Lists to Preflight Profiles

Before you perform a preflight check in your PDF document, you may want to edit your PDF document first. And you may want to use Action Lists to perform a number of Global Changes. For example, you may have a number of Action Lists to correct or change colors in your PDF document. Instead of running these Action Lists separately and then performing the preflight check, it may be a better idea to include these Action Lists to your Preflight Profile. You will then kill two birds with one stone:
• The Action Lists in the Preflight Profile will be run first.
• The Preflight Profile will check the selected properties of your PDF document and fix problems, if any.

To add Action Lists to a Preflight Profile

1. Open the Enfocus Processing - Preflight panel.
2. Double-click the Preflight Profile you want to change.
The Enfocus Preflight Profile Editor will open
3. Click the Action Lists category.
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4. Select Enable Action Lists.
5. Click the button and select an Action Listto check properties or fix problems.
6. If you add several Action Lists, use the and buttons to specify the order in which the
Action Lists should be run.
Note: Running two or more Action Lists in a different order may produce a different result. You may want to test this first.
7. Click OK.

6.6 Locking a Preflight Profile

About locking

You can secure your Preflight Profile, or part of it, with a password to prevent others from changing its settings. This may be convenient when the Preflight Profile is shared among multiple users. You can lock a Preflight Profile with a password when you create the Preflight Profile or you can add a password afterwards.
The password can include:
• Uppercase and lowercase letters
• Any character on the keyboard
• Spaces
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To lock a Preflight Profile with a password

1. Open the Enfocus Processing - Preflight panel.
2. Double-click the Preflight Profile you want to change.
The Enfocus Preflight Profile Editor will open
3. Click the Locking category in the Enfocus Preflight Profile Editor.
4. Select a restriction level:
MeaningRestriction level
Not locked
Partially locked
None of the settings of the Preflight Profile will be locked. Anyone can change any setting.
Everything is locked, except for the actions you allow using the options underneath
• Disable all fixes
• Disable Sign-off
• Other processing settings.
Locked
5. Fill in a password and confirm it.
6. Click Apply.
Nothing can be changed. You can only select the Preflight Profile and run it in your PDF document.
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6.7 Using the Enfocus Navigator

Navigating through errors, warnings, fixes and failures

When you run an Action List or Preflight Profile in your PDF document, a number of properties of your PDF document will be checked and, if necessary, fixed. Of course, you want to know what the result of this check is and what exactly has been fixed or changed. The Enfocus Navigator can help you with this. Depending on your Enfocus Preferences, it can appear right after you have run an Action List or Preflight Profile. The Enfocus Navigator:
•
Lists Errors and Warnings of a preflight check
•
Lists Fixes which have been made automatically while running an Action List or Preflight Profile
•
Lists problems which could not be fixed (Failures)
• Enables you to browse through and highlight changed or potentially problematic objects
• Presents solutions to specific problems and ways to fix these problems interactively.
• Enables you to view the preflight or action report

To use the Enfocus Navigator

1. Run a Preflight Check or an Action List on your document.
The Enfocus Navigator appears.
2. To expand the section of your choice, click the plus sign (+):
• Results on page 73
• Object Browser on page 73
• Solutions on page 74
• Sign-off on page 74
• Report on page 74
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Results
You can click the plus sign (+) to expand the Errors, Warnings, Fixes or Failures categories. Click an error, warning, fix or failure to see more information and, if possible, see the problematic object highlighted.
Figure 7: Highlighted object: image from which the alternate image has been removed.
Object Browser
You can use the Object Browser to view and highlight problems or potentially problematic objects
one by one. You can click the or button to view the next or last object or problem, respectively. If necessary, you can also change the highlighting settings.
You may want to use the Object Browser in combination with the Enfocus Inspector to see more details about a particular problem or to correct the problem immediately.
For example, suppose you get an error saying that the resolution of three images in your PDF document is too high. You can proceed as follows:
1. Use the Object Browser to view and highlight the images in question.
2. Choose Window > Show Enfocus Inspector or click the Show Inspector button to display
the Enfocus Inspector.
3. In the Enfocus Inspector, click the Image > Properties category to see the actual resolution of the selected image.
4. Click the Resample tab and decrease the resolution of the images to the required value.
5. Click Restart Preflight in the Enfocus Navigator to update the list of errors, warnings and
fixes.
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Solutions
There may be problems in the PDF document which were not fixed automatically by the Preflight Profile. You find the appropriate fix for most of these problems in the Solutions section, and you
can select to fix all or individual problem objects.
For example, your PDF document may contain annotations, and these annotations are reported as a warning. You did not use a Preflight Profile which removed all annotations because you
want to keep some of them. You can then use the Object Browser to view and highlight the annotations in your PDF document and you can remove the annotations of your choice.
Sign-off
If a property is set to Sign-off in the PDF Profile, the deviating property will result in an error in the report. However, you can decide that the error is not a real problem for the job or workflow. Such a property will then be handled as a warning.
1. In the Enfocus Navigator, open the Sign-off section by clicking the + button
2. You might enter a note on why you sign off the error
3. Do one of the following:
• Set the Apply to option to all problem objects to sign off all problems at once.
• Set the Apply to option to current object, and use the Object Browser to select the specific
object and error you want to sign off.
4. Click the Sign Off button
Report
You can view a detailed report of all the errors, warnings, fixes and failures. Select a report layout and click Show report.
See also Viewing and interpreting reports on page 74

6.8 Viewing and interpreting reports

Content of a report

You can run an Action List or Preflight Profile to check and change your PDF document. If you do so, you can view a report of these actions. The report generated by PitStop Pro is also a PDF document. It can include the following sections:
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Errors, Warnings & Fixes
General File Information
ContentSection
(potential) problems according to the selected Preflight Profile and changes which have been made in the PDF document
properties of the PDF document, such as PDF version, title, author, etc. and security information
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ContentSection
Font Information
Image Information
Color Information
See also Editing PDF2Go documents on page 120

To view and interpret a report

1. Run a Preflight Check or an Action List on your document.
The Enfocus Navigator appears.
2. Click the plus sign (+) to expand the Report section.
all fonts used in the PDF document, along with their attributes (type of font, embedded or subset, etc.)
all images in the PDF document, along with additional information (for example physical and effective resolution, page, angle, custom color functions, etc.)
OPI usage in the PDF documentOPI Information
all color spaces (RGB, CMYK, etc.) used in the PDF document, with additional information where required
information about layers in PDF2Go documentsPDF2Go Information
3. Select a report layout and click Show report.
The report appears and the errors, warnings and fixes are listed on the first page.
4. Using the Adobe Acrobat Hand Tool , do one of the following:
• Click the magnifying glass next to an error, warning or fix to select and highlight the
corresponding object in the PDF document. You may want to use the Object Browser in combination with the Enfocus Inspector to see more details about a particular problem or to correct the problem immediately.
• Click the information icon next to an error, warning or fix to see the Help topic. A
dialog box may appear, asking you where you wish to view the Help topic (Open Weblink). If so, select In Web Browser.

6.9 Annotated Reports

About Annotated Reports

An Annotated Report makes the combination of the report and the original document. It offers the possibility to navigate through the Preflight Report in Acrobat Reader or in a browser, without using any Enfocus software.
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An Annotated Report is a combination of the original document and the Report Information. The Report Information is integrated in the original document as a number of notes and bookmarks, allowing to easily navigate to the errors and warnings.

Creating Annotated Reports

Annotated Reports are regular reports, created with Annotated Report as layout type.
This can be set either in the Enfocus PitStop Pro Preferences, or in the Enfocus Navigator. See
Using the Enfocus Navigator on page 72

To view and interpret an Annotated Report

1. Run a Preflight Check or an Action List on your document.
The Enfocus Navigator appears.
2. Click the plus sign (+) on Windows, or the triangle on Mac OS, to expand the Report section.
3. Select the Annotated Report layout and click Show report.
The Annotated Report appears. The Preflight Profile used, the number of warnings and errors, the original file name, and date and time of preflighting is shown in a note on top of the first page.
4. Use the plus and minus buttons in the Bookmarks to expand or collaps the bookmarks
5. Click a warning or error to highlight it in the document
6. Click the Stop Highlighting bookmark to turn off all highlighting

Remove the Report information

In an Annotated Report, you can remove the Report information, so you get the original processed document again.
1. Open the Annotated Report
2. Choose File > Enfocus Remove Report Info

6.10 Automating preflighting

Enfocus PitStop Server

If you have a large number of PDF documents which you have to check against a specific Preflight Profile, you may have the need to automate this process.
PitStop Server offers automated preflighting of PDF documents. You can create hot folders in which you include a given Preflight Profile and, if necessary, Action Lists (see also on page 133). PitStop Server will then monitor a user-definable input folder at regular intervals and automatically check each PDF document which is put into this folder. Valid and invalid PDF
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documents will automatically be moved to a respective folder, together with a preflight report, if required.
More information about PitStop Server is available on our Web site: www.enfocus.com.

Enfocus Switch

Using Enfocus Switch, you can easily integrate automated preflight, correction and certification of PDF files into a larger automated workflow. Enfocus Switch is capable of automatically receiving jobs through email or FTP, of sorting and routing jobs based on file type or naming conventions, and of automating a complete range of key professional publishing applications. This allows a smooth integration of the Enfocus preflight technology with PDF file creation, color conversion, image optimization, imposition and proofing tools.
More information about Enfocus Switch is available on our Web site: www.enfocus.com .
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7. Editing objects

7.1 Selecting objects

Object selection tools

To select an object in your PDF document, you can use one of the two selection tools:
• The Select Objects tool
• The Select Similar Objects tool

Selecting one specific object

The Select Objects tool works almost completely the same in preview mode and in wireframe view mode. The only difference is that, in wireframe view mode, you can only select line-art and vector images on their outlines.

To select an object

Using the Select Objects tool , click the object or drag a dotted rectangle, also called a marquee or bounding outline, around the object.
A. Selecting an object in preview mode can be done by clicking anywhere on the object. B. Selecting an object in wireframe view mode is possible only by clicking on the object’s outlines.
Figure 8: Dragging a marquee around the object to select the entire graphic.
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• If you select a line-art object or a pixel image you will see that the object’s outline is
drawn on top of it, together with the anchor points (for line art). If you enabled the center
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selection handle in the PitStop Pro preferences, a point of origin on the center of the object’s bounding box will appear as well, as in the above graphic.
• If you select text, you will see that an outline is drawn along its baseline with an extra
anchor at the left of the text line. These anchors are not active; they cannot be used to resize the object. If you double-click a text segment, the entire logical text line is selected.
• Clicking on a compound path selects only the segment of the path that was clicked upon.
Double-clicking such a compound path selects the complete object.
• You can select an object that is masked by clicking on the (invisible) part of the object
outside of the mask. The order of objects is retained. This means that an overlaying invisible (masked) rectangle will be selected instead of an underlying visible object when clicked. The mask itself can be selected by clicking on its (invisible) outline. If you move the cursor over an invisible mask, the pointer will be inverted. Double-clicking the mask selects the entire mask group. If you double-click a masked image, the first mask belonging to the image is selected.

To select similar objects

The Select Similar Objects tool lets you select multiple objects on the same page which have the same attributes. This tool can be useful if you want to change objects in your PDF document which are similar.
1. Click the Select Similar Objects tool .
2. Select an object in your PDF document. This can be either a (part of a) graphic or a text
segment.
A. Single click on a compound path. B. Double-clicking a compound path to select the complete object.
3. The Enfocus Inspector will open and display the relevant attributes of the selected object.
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4. If necessary, deselect one or more properties to expand your selection.
5. Do one of the following to select similar objects:
• Click the Select Similar Objects button.
• Double-click the selected object.
All similar objects, i.e. objects with the same selected attributes, will be selected.

7.2 Hiding and showing selected objects

Reasons for hiding objects

Once you have selected one or more objects, be it text or line-art or pixel images, you can hide the selection. You may wish to do this, for example, if you wish to edit objects which are difficult to select because they are in part or completely covered by other objects. Hidden objects will not be visible in wireframe view.
You can hide one object at a time and make hidden objects all at once visible again.
See also Viewing a PDF document in wireframe view on page 20.

To hide selected objects

1. Using the Select Objects tool , select one or more objects.
2. Choose Edit > PitStop Hide Selection .

To make all hidden objects visible

Choose Edit > PitStop Show All , or select Show All from the context menu.
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7.3 Changing the stacking order of objects

Stacked objects

Sometimes, your PDF document may contain objects which are placed on top of each other. If you wish to edit one of the underlying objects, you may have to bring this object to the front first, to be able to do so. For situations like this, PitStop Pro enables you to change the order in which the objects are stacked.
Figure 9: Changing the stacking order of objects: the red background of the top half of the page has been brought forward.
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To change the stacking order of objects

1. Select the object which you want to bring forward or send backwards.
2. Choose Edit > Enfocus Object Order and select one of the options:
• Bring Forward or Send Backward moves the selected object respectively one position
upwards or downwards in the stack.
• Bring to Front or Send to Back moves the selected object to the top or the bottom of the
stack.

7.4 Replacing an object

About replacing objects

PitStop Pro enables you to replace an object with another object in a single copy-and-paste action. The new object will automatically adopt exactly the same size and position as the object which it replaces. It will also adapt its proportions to the previous object. The result will be a “distorted” rectangular object.
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To replace an object

A. Copy an object B. Select the object which is to be replaced C. Paste the “new” object over the “old” one and resize in one single step
1. Using the Select Objects tool , select the “new” object, i.e. the object which you want to use to replace the another one.
2. Choose Edit > Copy .
3. Select the “old” object, i.e. the object which is to be replaced.
4. Choose Edit > Replace .
The copied object will replace the “old” object and will assume its exact size, proportions and position.

7.5 Changing or removing the OPI information of objects

About OPI

If your PDF document contains objects with OPI (Open Prepress Interface) information, you can change or remove this information using the Enfocus Inspector.

To change or remove the OPI information of objects

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1. Using the Select Objects tool , choose Window > Show Enfocus Inspector.
2. Select an object in your PDF document for which you want to change the OPI information.
3. Click Prepress > OPI to display the OPI information of the selected object.
4. Do one of the following:
• To change the OPI information, put your cursor in the File name box, make the required
changes and click Change. For example, you may wish to change the file name or path of the image.
• Select Remove OPI Information from the fly-out menu.

7.6 Changing the transparency of objects

You can make objects transparent or change their transparency settings. Furthermore, you can remove transparency from a selected object or from an entire page.

To change the transparency of objects

1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Click the Fill and Stroke > Transparency category.
3. Select the object of which you want to change the transparency.
4. Do any of the following:
• To change the transparency, move the Alpha Stroke or Alpha Fill slider.
• If you make text transparent, you may want to select the Text knockout option. The inks
of underlying objects, if any, will then be cut out on the other separations.
• To change the way in which the colors of the transparent object on top blend with the
colors of underlying objects, add the required blending modes. Select one or more blending modes in the Available list and click the Add or Replace button to put them in the Selected list. The RIP will apply the blending modes in the order as they appear in the Selected list:
If it cannot apply the blending mode which is on top of the list, it will try to apply the second one, and so on.
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Note: For more information about blending modes, visit the Adobe Web site (www.adobe.com) or refer to the Help or documentation of your design application (Adobe InDesign, QuarkXPress...).

To remove transparency

1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Click the Fill and Stroke > Transparency category.
3. Go to the page which contains transparent objects and, if necessary, select the transparent
object(s).
4. Select the option from the fly-out menu to remove transparency from the selected objects or the page.
Note: You can also use an Action List or Preflight Profile to remove transparency.
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7.7 Changing the color of text or line-art objects

Change the color, and specify the fill and stroke attributes

You can change the fill or stroke color of text or line-art objects in your s. You can select a color from the same color space, from a different one or from the User Swatches. Once you have selected a color, you can also specify the object’s fill or stroke. See Fill attributes on page 84 and Stroke
attributes on page 84.

Fill attributes

If you are going to specify the fill color of polygons or loops, you will be able to select the fill attribute (regular) Fill or EOfill. Polygons and loops can be distinguished from other line-art
shapes in the sence that that they are compound paths with intersecting lines. To determine whether a point is part of the shape or not, different rules can be applied: the standard rule or the even-odd (EO) rule. These rules determine the filling method of the shape.
A. Polygon with EOFill
The even-odd rule supposes that you draw a line between a point inside the shape outline (x) and a point (y) outside its outline. If that line crosses the line of the shape an odd number of times, the shape area to which the point (x) belongs, is filled. If the number of crossings is even, the area is not filled.

Stroke attributes

Line art, but also text, is basically made up of paths. The outline of a path is called a stroke and a stroke can have the following attributes:
•
•
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B. Polygon with standard fill
D. Loop with standard fillC. Loop with EOFill
Weight. The weight is the thickness of a stroke, usually expressed in points. Color.
•
Dash pattern. You use the dash pattern to create dashed lines. You can do this by specifying the length of the line segments and the space (gaps) between them.
•
Cap style. The cap style determines the appearance of the stroke at the end of a path.
•
Join style. The join style determines the appearance of the stroke at the corner points of a path.
•
Miter limit. The miter limit is the limit when a join switches from mitered (pointed) to beveled (squared-off). You can calculate the miter limit by dividing the miter length by the stroke weight. If the length of the miter equals a given number of times the stroke weight, the join will be beveled. Suppose the stroke weight of a line is 2 pt. and the miter limit is 4. As soon as the length of the miter is 8 pt., the tip of the angle will be squared off to a bevel join. Logically, a miter limit of 1 will always be a bevel join because the miter length is always more than the stroke weight. To allow “pointier” angles, you increase the miter limit. Obviously, the miter limit does not apply to joins of which the style has already been set to round or bevel.

To change the color of text or line-art objects

Enfocus PitStop Pro
1. Using the Select Objects or Select Similar Objects tool , click the text or line-art objects of which you want to change the color.
You may want to use the Select Similar Objects tool to select all the text or line-art objects on the page which have the same color.
2. Choose Window > Show Enfocus Inspector to display the .
3. Click the Fill and Stroke category and make sure Fill or Stroke are selected.
The Enfocus Inspector displays the current color settings of the selected objects.
4. To change the color of the selected text or line-art objects, click the Fill Color or Stroke Color category and do one of the following:
• To change the color within the same color space (for example CMYK), move the slider of
the respective color to the left or to the right or type a percentage in the text box.
5. To change the color to another color space (Gray, RGB, CMYK, spot color), click the respective option in the fly-out menu, and, if necessary, move the sliders to the left or to the right or type the percentage in the text box.
Note: Converting a color in the Enfocus Inspector is done using the color profiles defined in the Preferences. Converting a color based on specific color profiles can be done in the Color Convert window. See the PitStop Pro Reference Guide for more information
• To change the color to a spot color, click Convert to Spot Color from the fly-out menu. In
the Color Picker, select a color library and a spot color, and then click OK.
• To use a color from the User Swatches, click Color Picker from the fly-out menu. Select a
color from the user swatches and click OK.
If necessary, you can now specify the fill and/or stroke attributes of the selected objects.
6. Click the Fill/Stroke category.
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7. In the Stroke subcategory, specify the stroke attributes:
• Specify the Stroke weight.
• Select a Cap style and a Join style.
Join styleCap style
MeaningIconMeaningIcon
Miter joinButt cap
Round joinRound cap
Bevel joinProjecting cap
• If you selected a miter join style , set the Miter Limit.
• If you want to make the line dashed, click the Dashed Line button , and then specify
the length of the dashes in the On boxes and the gaps between them in the Off boxes. If necessary, move the dashes by specifying a Phase.
8. If you have chosen to fill a polygon or loop, select Fill or EOfill.

Converting color using the Enfocus Convert Color panel

BA
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Converting and changing a color can be done in the Enfocus Inspector, using the color profiles defined in the Preferences. However, for a correct color conversion based on specific color profiles, the Enfocus Convert Color panel can be used.
To convert a color using the Enfocus Convert Color Panel
1. Using the Select Objects or Select Similar Objects tool , click the text or line-art objects
of which you want to change the color.
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You may want to use the Select Similar Objects tool to select all the text or line-art objects on the page which have the same color.
2. Choose Window > Show Enfocus Convert Color panel to display the Enfocus Convert Color panel.
3. Define if you want to convert the Fill, the Stroke or Both
4. Select the color space you want to convert the color to.
5. If necessary, change the Source ICC Profile. Only the profiles for the Source color space will
be available.
Note: For gray objects, you can also select CMYK profiles, in order to treat gray as CMYK black.
6. Set the Target ICC Profile. Only the profiles for the Target color space will be available.
7. Define the Rendering Intent to be used.
8. Click Convert
Using DeviceLink Profiles
In the Enfocus Convert Color panel, you can use DeviceLink Profiles instead of ICC Profiles. DeviceLink Profiles are device specific profiles, converting colors from one color space to another, without converting to LAB or any other device independent color space in between.
Since DeviceLink Profiles have a Source and Destination color space defined, you can only select DeviceLink Profiles matching the source and destination color space in the “Source” field. The Target profile field will be disabled if a DeviceLink profile is selected.

7.8 Working with User Swatches

Using User Swatches

PitStop Pro allows you to work with User Swatches. These User Swatches are a list or database of colors which you use frequently. You can:
• Build User Swatches of new or existing colors
• Use colors from the User Swatches to apply to text or objects in your PDF documents
• Remove colors from the User Swatches
You can build User Swatches which you frequently reuse in your environment. You can even create new colors and add these to your User Swatches. The User Swatches can contain any color space defined in PDF 1.3, including spot colors and color spaces such as DeviceN and Patterns.

To build User Swatches

1. Using the Select Objects tool , click any text or object in the PDF document which has the
color which you want to add to your User Swatches.
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2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
The Enfocus Inspector appears and shows the current color settings of the selected text or object.
3. If necessary, change the color using the sliders or select another color model (Gray, RGB or CMYK) or spot color.
4. In the fly-out menu, click Add color to user swatches.
5. Type a descriptive name for the color in the dialog box, and click OK.
The specified color is now saved in your User Swatches and can be reused later.

To apply a color from the User Swatches to text or objects

Once you have stored a color in your User Swatches, you can apply this color to objects or text in your PDF document. Proceed as follows:
1. Using the Select Objects tool , click any text or line-art object in the PDF document to which you want to apply a color from your User Swatches.
2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Click the Fill and Stroke category, and select Color Picker from the fly-out menu.
4. Select User Swatches as Color Library
5. Select a color from the User Swatches and click OK.
6. If necessary, adjust the selected color using the sliders in the Enfocus Inspector.

To remove colors from the User Swatches

You can easily remove colors from the User Swatches, for example colors which you will no longer use. Proceed as follows:
1. Using the Select Objects tool , select any text or object in the PDF document.
2. Choose Window > Show Enfocus Inspector to display the .
3. Click the Fill and Stroke category, and selectColor Picker from the fly-out menu.
4. Select User Swatches as Color Library
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5. Select the color in the list which you want to remove.
6. Click Remove.
7. Click Cancel.

7.9 Rotating an object

Rotation point of origin

If you rotate an object, it is important to know the position of the axis around which this object
will rotate. This axis is indicated by the point of origin .
You can rotate an object in two ways:
• By dragging, see To rotate an object by dragging on page 89
• By specifying a rotation angle in degrees, using the Enfocus Inspector. See To rotate an object
by specifying a rotation angle on page 90

To rotate an object by dragging

1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
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2. Using the Select Objects tool , select the object which you want to rotate.
3. Click the Rotate Selection tool .
The Enfocus Inspector changes accordingly.
4. If necessary, change the Constrain Angle (for SHIFT-rotate) or the Cross Hair Color in the Enfocus Inspector. You can change the Cross Hair Color by clicking the color patch and selecting
a different color.
Note: In the Numeric Feedback area you can find exact information about the rotating action you are about to perform.
5. Click the selected object.
The object’s point of origin around which it will be rotated is indicated.
Figure 10: The point of origin is in the center of the selected object.
6. Do one of the following:
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• Double-click on another position to move the point of origin. Move the pointer away from
To rotate the object around its center point, drag the selected object in a circular motion.•
Figure 11: Rotating an object around its center point.
the center point and drag in a circular motion to rotate the object around its new point of origin.
Figure 12: Rotating an object around its point of origin placed outside the object.
• Hold down the SHIFT key while dragging to rotate the object in fixed angles. You can set
this angle in the Numeric Feedback category of the Enfocus Inspector dialog box.
• Hold down the ALT key (Windows) or Option key (Macintosh) while dragging to create a
rotated copy of the selected object.

To rotate an object by specifying a rotation angle

See Transforming an object by specifying exact values on page 97.

7.10 Scaling an object

You can scale an object to enlarge or reduce it horizontally or vertically or in both directions simultaneously. You can also use the scale selection tool to change the shape of an object or to create a scaled copy of the selected object.
You can scale an object in two ways:
• By dragging
• By specifying a scaling factor using the Enfocus Inspector
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See also Transforming an object by specifying exact values on page 97.

To scale an object by dragging

1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Using the Select Objects tool , select the object that you want to scale. Click the object or
drag a dotted rectangle, called a marquee, around the object.
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Figure 13: Dragging a marquee around the object to select the entire graphic.
3. Click the Scale Selection tool .
The Enfocus Inspectorchanges accordingly.
4. If necessary, change the Cross Hair Color in the Enfocus Inspector.
Note: In the Numeric Feedback area you can find exact information about the scaling action you are about to perform.
5. Click the selected object.
The object’s point of origin towards which it will be scaled is indicated.
Figure 14: The point of origin is in the center of the selected object.
6. Do one of the following:
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• Double-click on another position of the object to move the point of origin. Then drag to
To scale the object disproportionally, drag the selected object into a random direction.•
Figure 15: Scaling an object disproportionally changes the height-to-width ratio of the object.
scale the object using the object’s new point of origin. For example, you may want to place the point of origin on one of the corners of a rectangular object, to keep two sides of the object at a fixed position when scaling.
• Hold down the SHIFT key while dragging to scale the object proportionally, i.e., to keep
the height-to-width ratio of the scaled object identical to the original’s.
• Hold down the ALT key (Windows) or Option key (Macintosh) while dragging to create a
scaled copy of the selected object.

7.11 Moving an object

You can select any object in a PDF document and move this object to a new location.
You can move an object in two ways:
• By dragging
• By specifying a given distance and direction using the Enfocus Inspector.
Figure 16: Scaling an object towards a point of origin other than the object’s center point.
You can use magnetic guides to facilitate aligning objects which you move.

To move an object or a copy of an object by dragging

1. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
2. Using the Select Objects tool , select the object which you want to move.
You can hold down the SHIFT key and click the left mouse button to select multiple objects.
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3. Click the Move Selection tool or hold down the CONTROL (CTRL) key (Windows) or Command ( ) key (Macintosh).
The pointer changes from into .
The Enfocus Inspector changes accordingly.
4. If necessary, change the Measurement Units in the Enfocus PitStop Pro Preferences.
Note: In the Numeric Feedback area you can find exact information about the move you are about to perform.
5. Do one of the following:
• Drag the selected object to a new location.
Figure 17: Moving the selected object to a new location by dragging.
• Hold down the SHIFT key and drag the selected object confined to a horizontal or vertical
direction.
Figure 18: Holding down the SHIFT key while dragging moves the object along a fixed vertical or horizontal axis.
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• Hold down the ALT key (Windows) or Option key (Macintosh) while dragging to create a
Figure 19: Holding down the ALT key (Windows) or Option key (Macintosh) while dragging the object creates a copy of the object
copy of the object in the new location.
in its new location.
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7.12 Shearing an object

About shearing

Shearing an object sets the object askew, very much like you would push any of the corners of a rectangular frame to turn it into a parallelogram.
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Figure 20: Shearing a rectangular object turns it into a parallelogram

To shear an object

1. Using the Select Objects tool , select the object which you want to shear. Click the object
or drag a dotted rectangle, called a marquee, around the object.
2. Click the Shear Selection tool .
The object’s point of origin from which it will be sheared is indicated.
Figure 21: Dragging a dotted rectangle around the object to select the entire graphic.
Figure 22: The point of origin is in the center of the selected object.
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The Enfocus Inspector changes accordingly.
3. If necessary, change the Constraint Angle (for SHIFT-shear) or the Cross Hair Color in the Numeric feedback area of the Enfocus Inspector.
Note: In the Numeric Feedback area you can find exact information about the shearing action you are about to perform.
4. Do one of the following:
• To shear the object while keeping the center point as the point of origin, drag the object
• To move the point of origin, double-click on another position inside or outside the object.
into a random direction.
Then drag to shear the object using the object’s new point of origin. For example, to create a parallelogram from a rectangular object, place the point of origin on any of the corners of the object.
Figure 23: Placing the point of origin on the corners of an object to create a parallelogram from a rectangular object.
• Hold down the SHIFT key while dragging to limit the shear movement to a fixed angle of
constraint, for example 15°. You can set this angle in the Numeric Feedback category of the Enfocus Inspector.
Figure 24: Shearing an object in fixed angles, as defined in the Preferences.
• Hold down the ALT key (Windows) or Option key (Macintosh) while dragging to shear a
copy of the selected object.
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7.13 Transforming an object by specifying exact values

If you want to transform an object more accurately than by dragging and using one of the
transform tools Move , Rotate , Shear or Scale , you should use the Enfocus Inspector. The Enfocus Inspector allows you to transform any object in your PDF document by specifying exact values.
Transforming an object can include one or more of the following actions:
• Moving
• Scaling
• Stretching
• Flipping
• Rotating

To transform an object by specifying exact values

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1. Using the Select Objects tool , select the object that you want to transform.
2. Choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Click the Position category.
4. Do any of the following:
• Move or scale the selected object by changing the values in the Position & Size area:
MeaningBox
Lower Left
Upper Right
• Stretch or rotate the selected object by changing the values in the Aspect Ratio & Angle
area:
distance between the lower left point of the object and the lower left corner of the page
height and/or widthSize
distance between the upper right point of the object and the lower left corner of the page
ResultValueBox
stretched vertically (h > w)> 1Aspect Ratio
stretched horizontally (h < w)< 1
rotated clockwisepositiveAngle
rotated counterclockwisenegative
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• Scale, rotate or flip the selected object by changing the values and clicking the buttons in
the Numeric Transforms area:
Proceed as follows:To...
Do one of the following:Scale an object
Enter a value in the percentage box and click .
Select Scale 50% or Scale 200% from the Fly-out menu.
Do one of the following:Rotate an object
Enter a value in the degrees box and click .
Select Rotate 90° Counterclockwise or Rotate 90° Clockwise from the Fly-out menu.

7.14 Creating new shapes

Drawing ellipses and rectangles

You can use PitStop Pro to edit existing objects, but also draw new basic shapes such as ellipses or rectangles. For example, you might want to draw a rectangle or an ellipse around a text fragment to highlight the text.
Note: If you have to create several new shapes with identical fill and stroke properties, you may wish to set these properties as default first.

To create a new shape

Do one of the following:Flip an object
Click to flip the object left or right
Click to flip the object up or down.
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1. Click the Create New Rectangle tool or the Create New Ellipse tool .
2. Position the pointer on a page of the PDF document and do one of the following:
• To draw a new rectangle or ellipse, drag diagonally.
• To draw a square or circle, hold down the SHIFT key while dragging.
• To draw a rectangle or ellipse, starting from its center and not from its side, hold down
the ALT key (Windows) or Option key (Macintosh) while dragging.
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A. Drawing from side keeps the sides of the shape in a fixed position along the x and y axis B. Drawing from center keeps the center point in a fixed position.
• To draw a square or circle, starting from its center, hold down both the SHIFT key and the
ALT key (Windows) or Option key (Macintosh) while dragging.

7.15 Creating a new path

You can create new paths from scratch in your PDF document, simply by selecting the Create New
Path tool tool and clicking in the document. New anchor points and segments will be added
upon each click. You can create an open or a closed path.

To create a new path

1. Click the Create New Path tool .
2. If necessary, choose Window > Show Enfocus Inspector to display the Enfocus Inspector.
3. Position the pointer in the PDF document where you want to create the first anchor point
and click.
4. Position where you want the first segment to end and click again.
You have now drawn a segment between the two anchor points.
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5. Click at other positions to add new anchor points and thus create additional segments.
Note: To create a curved segment, click at a position, hold down the mouse button and drag.
6. To complete the path, do one of the following:
• Click any tool other than the Create New Path tool
• Press ESC.
• Click Close Path in the Enfocus Inspector.
A. A. First anchor point B. B. Segment C. C. Center point D. D. Second anchor point and pointer

7.16 Editing a path

PitStop Pro enables you to change the shape of a path of a line-art object. You can do this by selecting one or more anchor points of the path and moving these anchor points or their direction points.

To edit a path

1. Click the Edit Path tool.
2. Click the line-art object of which you want to edit a path.
The anchor points of the path become visible, but are not selected yet.
Figure 25: Anchor points are visible, but not yet selected.
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3. Do one of the following:
• Click a specific anchor point a second time.
• Hold down the SHIFT key and click a number of anchor points a second time.
• Drag a dotted rectangle (marquee) around one or more anchor points.
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