User Guide
© 2004 Enfocus Software n.v.
All rights reserved.
CertifiedPDF.net 3.0 User Guide.
Copyright Notice
Certified PDF is a registered trademark of Enfocus Software; patent
pending. Enfocus PitStop Professional, Enfocus PitStop Server, Enfocus Instant PDF and Enfocus StatusCheck are product names of Enfocus
Software.
To help protect our - and our customer's - investment in that
respect, we applied for a U.S.
patent covering certain elements of
the Enfocus Certified PDF technology. This patent has recently been
published (but not yet issued) by
the U.S. Patent and Trademark
Office as application number
20020116399, and is titled "Ensured
workflow system and method for
editing a consolidated file". For
more information, please visit the
patent office's web site at
www.uspto.gov/patft and perform
a "quick search" for the above document number in the "patent
applications" section.
Mac OS is a registered trademark of
Apple Computer Inc. Adobe and
Acrobat are registered trademarks
of Adobe Systems Incorporated.
Windows and Windows NT are registered trademarks of Microsoft Corporation. All other brand and product names are trademarks or
registered trademarks of their
respective holders. All specifications, terms and descriptions of
products and services are subject to
change without notice.
Enfocus CertifiedPDF.net User Guide 3
Contents
Chapter 1: Getting Started with CertifiedPDF.net ....................... 7
What Is CertifiedPDF.net?..........................................8
PDF Specifications ...................................................9
Types of PDF Specifications and Their Usage ................. 11
Statuses of PDF Specifications ...................................12
Becoming a Member of the CertifiedPDF.net Community .15
Logging on to CertifiedPDF.net ..................................18
Setting Your Preferences..........................................19
Changing Your CertifiedPDF.net Account Details ............22
Finding a Contributor or a Specification ......................23
Consulting the CertifiedPDF.net Resources .................. 24
Viewing the List of Contributors or Specifications:
Filtering and Sorting.............................................. 25
Interaction between CertifiedPDF.net and
Enfocus Software Products ....................................... 27
Chapter 2: Using CertifiedPDF.net As a Subscriber ......................31
Subscribing to a Specification ...................................32
Managing Your Subscribed Specifications ................... 35
Upgrading Your Account ..........................................37
4 Contents
Chapter 3: Using CertifiedPDF.net As a Contributor ................... 41
Licensing Your CertifiedPDF.net Contributor Account...... 42
Completing or Editing Your Personal Page................... 43
Adding a Specification to CertifiedPDF.net .................. 45
Publishing or Unpublishing a Specification ..................47
Subscribing to a Specification .................................. 50
Linking through to a Specification .............................51
Grouping Your Specifications ................................... 52
Sorting Your Specifications and Specification Groups..... 54
Sending an Invitation About a Previously Published
Specification........................................................ 56
Managing Your Subscribers.......................................57
Managing Your Personal Specifications ......................60
Managing Your Linked Specifications ......................... 63
Managing PDF Queue-based Specifications ................. 65
Inheriting Specifications: Resolving Broken Links ......... 67
Chapter 4: Integrating CertifiedPDF.net into Your
Corporate Identity............................................... 71
Designing Custom E-mail Templates........................... 72
Example of a Custom HTML E-mail Template ................74
Creating Default Content for Your E-mail Notification
Messages ............................................................ 76
Integrating Your Specification Overview and Detail Pages 77
Steps of the Integration Process ............................... 78
Examples of Integrated Specification Overview and Detail
Pages ................................................................. 82
Chapter 1
Enfocus CertifiedPDF.net User Guide 7
C h a p t e r 1 : Getting Started with CertifiedPDF.net
About this Chapter
This chapter is your entry point into
CertifiedPDF.net: it gives you a brief
introduction into CertifiedPDF.net
and shows you how to become a
member of the CertifiedPDF.net
community. It also describes common tasks for both contributors and
subscribers.
Topics
In this chapter:
• What Is CertifiedPDF.net? 8
• PDF Specifications 9
• Types of PDF Specifications
and Their Usage 11
• Statuses of PDF
Specifications 12
• Becoming a Member of the
CertifiedPDF.net
Community 15
• Logging on to
CertifiedPDF.net 18
• Setting Your Preferences 19
• Changing Your CertifiedPDF.net Account
Details 22
• Finding a Contributor or a
Specification 23
•Consulting the CertifiedPDF.net Resources 24
• Viewing the List of Contributors or Specifications:
Filtering and Sorting 25
• Interaction between CertifiedPDF.net and Enfocus
Software Products 27
8 Chapter 1: Getting Started with CertifiedPDF.net
What Is CertifiedPDF.net?
CertifiedPDF.net: An Online Resource for PDF Specifications
CertifiedPDF.net is an online
resource for PDF Specifications.
Online resource
CertifiedPDF.net is a Web site for
professional PDF users. The primary
goal of CertifiedPDF.net is to provide graphic arts professionals with
a centralized hub to exchange PDF
specifications. Through integration
with Enfocus' desktop products you
stay up-to-date with changes that
happen to these specifications.
CertifiedPDF.net also provides a
wealth of supporting resources such
as white papers, tips and tricks and
a database of explanations and
solutions on the feedback you get
from your preflight report.
PDF Specifications
See “PDF Specifications” on page 9.
CertifiedPDF.net Highlights
• Facilitated sharing of specifi-
cations between members of
the graphic arts and
publishing industry.
• Online repository for PDF
quality specifications.
• Automatic notification of
changes to specifications on
CertifiedPDF.net. This notification can be triggered from
within the application or sent
by e-mail.
• Automatic synchronization of
PDF Queues in Enfocus Instant
PDF 3.x.
• Information related to public
standards and specifications.
• Integration of Certi-
fiedPDF.net pages in the
contributor’s own corporate
Web site.
PDF Specifications
Enfocus CertifiedPDF.net User Guide 9
PDF Specification Defined
A PDF specification is a collection of
components (files) which the PDF
document creator can use to create
and deliver Certified PDF documents which have to be up to the
PDF document receiver’s expectations.
Components of a PDF Specification
A PDF specification can have essen-
tial and optional components.
Essential components of a specification
Essential components of a specification are files which a specification must have in order to be
“publishable”. A contributor can
only publish a specification if it
contains at least one of the following essential components:
• An Enfocus PDF Queue, i.e. a
complete Enfocus Certified
PDF creation and quality
assurance workflow. You can
create an Enfocus PDF Queue
in Enfocus Instant PDF 3.x to
convert your source documents to output-ready Certified PDF documents in a
single step. A PDF Queue
contains at least an Enfocus
PDF Profile, but can also
include one or more optional
subcomponents such as
Action Lists, Adobe PDF
settings files (*.joboptions), a
PostScript Printer Description
(*.ppd), Adobe InDesign
presets or QuarkXPress print
styles or PDF export options.
or
• An Enfocus PDF Profile, i.e. a
collection of criteria which a
PDF document should meet to
be outputworthy. Each criterion corresponds to a given
property of the PDF document.
Optional components of a specification
A specification can also include
optional components. These are
files which are, strictly speaking,
not required to publish the specification, but which can help the
subscriber to create output-ready
Certified PDF documents.
Optional components of a specification can be:
• Enfocus Action Lists, i.e. a
series of Enfocus actions
grouped together as a single
command to carry out tasks
automatically in a PDF document. It is similar to a
“macro” in other applications.
• PostScript Printer Description
(*.ppd) Files
• Q uarkX Press pr int style s or PD F
export options
10 Chapter 1: Getting Started with CertifiedPDF.net
• Adobe InDesign CS print
presets or PDF presets (called
printer styles and PDF styles
respectively in Adobe
InDesign 2.x)
• Adobe PDF Settings (*.joboptions)
• ICC Profiles
•Documentation
Usage of PDF Specifications on CertifiedPDF.net
The usage of PDF specifications on
CertifiedPDF.net is as follows:
1 Contributors are typically PDF
document receivers, e.g.
printers or publishers. They
create PDF specifications and
publish them on CertifiedPDF.net to distribute them to
their PDF document providers
because they expect to receive
output-ready PDF documents.
2 Subscribers are typically PDF
document creators. They subscribe to and use the specifications of their PDF document
receivers to create and deliver
output-ready PDF documents.
Enfocus CertifiedPDF.net User Guide 11
Types of PDF Specifications and Their Usage
You find the following types of specifications on CertifiedPDF.net:
Specification type Meaning Usage
Personal specifications Specifications which you,
Subscribed specifications Specifications to which you
Linked specifications Specifications which your
Linked specifications with
broken links
being a contributor, have
published on CertifiedPDF.net. You may have
created these specifications
yourself.
have subscribed on CertifiedPDF.net.
fellow contributors have
published and which you
have made available to
your subscribers by linking
through to them.
Specifications to which you
have linked but whose
original specification has
been deleted or unpublished by your fellow
contributor.
You can perform the
following tasks with this
type of specification:
• Edit
• Delete
• Publish
• Unpublish
• Revert
You can perform the
following tasks with this
type of specification:
• Confirm
• Unsubscribe
You can perform the
following tasks with this
type of specification:
• Edit
• Confirm
• Update or Ignore
• Unlink
You can perform the
following tasks with this
type of specification:
• Delete
• Inherit
12 Chapter 1: Getting Started with CertifiedPDF.net
Statuses of PDF Specifications
Different Statuses Per Account Type and Specification Type
The status which your specification
can have depends on:
• The type of your CertifiedPDF.net account, i.e.
contributor vs. subscriber
Account Specification Type Status
Contributor Personal specification • Unpublished
Linked specification • Read
Subscriber Subscribed specification • Read
• The type of specification itself,
i.e. subscribed, personal or
linked
A specification can have either one
of the following statuses:
• Public
• Modified
• Confirmed
• Changed
• Confirmed
• Changed
To check the status of your specifications:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions.
3 Click the respective type of
specification of which you
want to check the status:
• Personal specifications
• Linked specifications
• Subscribed specifications
You can now check the statuses of
your specifications and change
them, if necessary.
Unpublished
A specification can have the
unpublished status in the following
cases:
• You have added the specification to CertifiedPDF.net but
you haven’t published it yet.
•You have published the specification before on CertifiedPDF.net, but you have
now unpublished it.
Enfocus CertifiedPDF.net User Guide 13
You, being a contributor, can view
and edit your unpublished specifications but they are not publicly
available. This means that:
• Other members of CertifiedPDF.net cannot subscribe
to unpublished specifications.
• Other contributors cannot link
through to unpublished specifications.
Public
Your specification is publicly available on CertifiedPDF.net:
• Other members can subscribe
to them.
• Fellow contributors can link
through to them.
Modified
You, being a contributor and owner
of the specification, have modified
your specification since you last
published it but you haven’t made
it publicly available yet. You can
now either:
• “undo” your modifications
and Revert to the previously
published version
or
• Publish the modified version
of the specification
Read
The status read of a specification
means that you have “read” the
specification: you have seen the
specification data and all related
files and documentation at the
time when you subscribed to or
linked through to the specification.
However, you still need to confirm
the actions of subscribing or linking
through to this specification.
Confirmed
You have linked through to or subscribed to a specification, read it
and you have installed its files and
documentation. You need to manually confirm you did so by clicking
confirm link in the Actions column
of that specification. Its status will
then change from read to con-
firmed.
See also:
• “Subscribing to a Specifica-
tion” on page 32
14 Chapter 1: Getting Started with CertifiedPDF.net
Changed
You have subscribed or linked
through to a specification, but this
specification has been changed and
republished by the owner in the
mean time. You can read the publication message by clicking the
icon and then decide what you
want to do:
Specification type Options
Subscribed
specification
• You can accept the changes: you download and install the
updated files of the specification and click confirm that you
did so.
• You can reject the changes and unsubscribe from this specification.
Linked specification • You can click update to accept the changes and to change
your linked specification correspondingly. Its status will then
become confirmed.
•You can click ignore if you think that the changes are not
relevant or not required for your subscribers. The specification
will no longer be linked and will therefore move to your
Personal specifications section, where you can edit and
publish it as one of your own specifications.
See also:
• “Publishing or Unpublishing a
Specification” on page 47
• “Revert” on page 62
Enfocus CertifiedPDF.net User Guide 15
Becoming a Member of the CertifiedPDF.net Community
Types of Members of the CertifiedPDF.net Community: Contributors and Subscribers
CertifiedPDF.net is a public Web site
and is accessible to anyone. You
can freely visit the CertifiedPDF.net
Web site and browse through the
list of specifications. You can also
see who is already a contributor of
CertifiedPDF.net or take a look at
the available resources.
However, if you wish to use CertifiedPDF.net effectively, you need to
become a registered member of the
CertifiedPDF.net community. You
can register:
•As a Subscriber
•As a Contributor
Subscriber
Subscribers, or “subscribing Members”, are typically people who create and deliver PDF documents.
Once registered as a subscriber, you
can download and subscribe to PDF
specifications. You can manage
your specifications on CertifiedPDF.net and you will also be notified automatically if one of these
specifications is updated.
Subscribers can use CertifiedPDF.net free of charge.
Contributor
Contributors, or “contributing
Members”, are typically:
• People who receive PDF documents, for example printers
and publishers
• Industry associations
Once registered as a contributor,
you can publish your own PDF
specifications on CertifiedPDF.net or
link through to PDF specifications
for standards such as PDF/X or specifications published by (other)
industry associations. You are considered the owner of the specifications which you add to and publish
on CertifiedPDF.net yourself.
In case you too have to deliver Certified PDF documents to other parties, you are able to subscribe to
PDF specifications published by
other contributors.
Contributors pay a yearly fee for the
right to publish their specifications
on CertifiedPDF.net. Please read the
contributor licensing conditions.
You find these licensing conditions
in the Setup > License section on
CertifiedPDF.net.
16 Chapter 1: Getting Started with CertifiedPDF.net
Creating a CertifiedPDF.net Account
Becoming a member of the CertifiedPDF.net community implies that
you create a contributor or subscriber account on CertifiedPDF.net.
You do this in the following steps:
1 Register on CertifiedPDF.net
2 Activate Your Account
Register on CertifiedPDF.net
You register on CertifiedPDF.net to
apply for an account. You can register as:
• A subscriber if you just wish to
use specifications
• A contributor if you wish to
create and publish specifications
Even if you have registered as a
subscriber at first, you can always
upgrade your account to become a
contributor later.
See also:
• “Upgrading Your Account” on
page 37
To register on CertifiedPDF.net:
1 Go to www.certifiedpdf.net.
2 Click the New user button on
the CertifiedPDF.net home
page.
3 If you wish to register as a
contributor, click the condi-
tions hyperlink and read the
terms and conditions carefully, and then click the Back
button.
4 Decide whether you wish to
register as a contributor or a
subscriber and click the
Register button below the
respective tab.
5 Fill out the registration form
and then click the Submit
button.
Make sure you fill in all text
boxes marked by an
asterisk (*).
A new page appears, confirming
that your account has been created.
6 Click Continue to return to the
CertifiedPDF.net home page.
Activate Your Account
Once your account has been created
on the CertifiedPDF.net Web site,
you need to activate it. As soon as
you have completed the registration process, you will receive an email message which you can use for
this purpose.
To activate your account:
1 Check your e-mail and search
for a message which confirms
your registration on CertifiedPDF.net.
2 Open the e-mail message and
click the hyperlink to activate
your account.
Make sure you activate your
account by clicking the hyperlink in the e-mail message.
You will not be able to use
your CertifiedPDF.net account
until you do this.
You will go to the CertifiedPDF.net
Web site and see a page confirming
that your account has been activated.
Enfocus CertifiedPDF.net User Guide 17
18 Chapter 1: Getting Started with CertifiedPDF.net
Logging on to CertifiedPDF.net
Members Only
You need to be a member of the
CertifiedPDF.net community, i.e. a
contributor or a subscriber, to be
able to log on to CertifiedPDF.net
and effectively use specifications.
But even if you haven’t logged on
to CertifiedPDF.net, you will still be
able to access some of the pages of
the CertifiedPDF.net Web site. You
may wish to do this, for example,
to:
• Find a specification and check
its contents
• Find and contact a contributor
in the Community section
• Check out the Resources
section.
To log on to CertifiedPDF.net:
1 Go to www.certifiedpdf.net.
2 Locate the Login section at
the right-hand side of the
CertifiedPDF.net home page.
3 Fill in your e-mail address
and password and click the
Go button.
4 Go to the section of your
choice by clicking the corresponding tab:
• Home, to get tips, latest news
or an introduction into CertifiedPDF.net. You can also find
contributors or specification
instaneously by doing a Quick
search.
• Specifications, to see the list
of new and updated specifications on CertifiedPDF.net
You can sort the list of specifications, or any other list on
CertifiedPDF.net, by clicking
the column heading, for
example Name, Version or
Date.
• Community, to see the list of
contributors
• Resources, to access the CertifiedPDF.net Help and other
valuable background information.
• Search, to quickly find a specification or a contributor
• Setup, to view or change the
settings specific to your CertifiedPDF.net account, for
example your Specifications,
Account Details and Preferences
Setting Your Preferences
Enfocus CertifiedPDF.net User Guide 19
CertifiedPDF.net Preferences
You can set and save your preferences for CertifiedPDF.net in a similar way as you can do for a common
software program.
If you change your preferences, you
have to log off from CertifiedPDF.net
and then log on again to see the
changes.
To set or edit your CertifiedPDF.net
preferences:
1 Log on to CertifiedPDF.net.
2 Click Setup > Preferences.
3 Select the options of your
choice:
Both subscribers
and contributors
Subscribers only • Show E-mail
Contributors only • New
4 Click Submit.
5 Log off from CertifiedPDF.net
and then log on again to see
your changes reflected.
• Updated
Specifications
• Default
Language
Address
Subscribers
• Keep Pages
Private
• Allow Enfocus
Cross-Linking
Updated Specifications
You can select the option to receive
an e-mail message as soon as one
of the specifications to which you
are subscribed has been updated.
This e-mail message will contain a
hyperlink to the detail page of the
updated specification.
Default Language
At the top of each page on CertifiedPDF.net, you can see the various
codes of the languages in which
the Web site is available, e.g. DE for
German or FR for French.
You can immediately switch the
current language of the CertifiedPDF.net Web site by clicking the
language code of your choice. All
the text on tabs, menus and buttons of CertifiedPDF.net will be displayed in the language of your
choice. This language will be used
temporarily, i.e. until you log off
from CertifiedPDF.net or until you
click another language code.
The language which you can select
in Setup > Preferences is the one
which will be used by default each
time you log on to CertifiedPDF.net.
Show E-mail Address
You, being a subscriber, can select
the option to allow contributors to
see your e-mail address, for example when they look at their list of
subscribers (Setup > My
subscribers) or when they send
their subscribers an e-mail message.
20 Chapter 1: Getting Started with CertifiedPDF.net
New Subscribers
Select this option if you wish to
receive an e-mail message each
time when a new subscriber has
subscribed to one of your specifications.
Keep Pages Private
As a contributor, you can integrate
the following pages in your own
Web site:
• Specification overview pages.
You and other members or
even visitors can see these
pages on CertifiedPDF.net by
clicking your name in the list
of contributors in the
Community section. These
pages can include a list of
your Personal specifications
and/or your Linked specifica-
tions.
• Specification detail pages.
This is the page which you get
to see if you click the name of
a specification. You will then
see the Specification data,
Files and Documentation.
If you use the integration feature of
CertifiedPDF.net, you can specify
how you want the specification
overview and detail pages to
appear:
•If you select Keep pages
private, your specification
overview and detail pages
will be visible in your own
corporate look and feel only,
not in the CertifiedPDF.net
style. Also your name will not
appear in the list of contribu-
tors in the Community section
of CertifiedPDF.net. Therefore,
you may want to select this
option if you want your
subscribers to have the
impression that they stay on
your Web site only to
subscribe to and use your
personal and/or linked specifications.
Do not select the option to
Keep pages private if you
haven’t integrated the specification overview and detail
pages in your own Web site
(yet). Otherwise, your specification pages will not be
displayed in any way: not in
the CertifiedPDF.net style and
not in your own corporate
style.
• If you do not select the option
to Keep pages private, your
specification overview and
detail pages will be visible in
both the standard CertifiedPDF.net style and your
own corporate style.
See also:
• “Integrating Your Specifica-
tion Overview and Detail
Pages” on page 77
• “Examples of Integrated
Specification Overview and
Detail Pages” on page 82
Allow Enfocus Cross-Linking
There may be subscribers who do
not only want to use one or more of
your specifications, they also want
to find the related Enfocus products
to use the components of the
specification. For example, if a
subscriber wants to use a specification with a PDF Queue, he or she
will also need Enfocus Instant
PDF 3.x to be able to use this PDF
Queue in his PDF creation and
delivery process.
Enfocus CertifiedPDF.net User Guide 21
To help your subscribers to quickly
find the relevant Enfocus products
or solutions, you can select the
option to Allow Enfocus cross-
linking. If you do so, (potential)
subscribers will get to see references to these Enfocus products
and solutions on the detail pages of
your specifications, even if you
have integrated these specification
detail pages in your corporate look
and feel.
Enfocus cross-linking includes references to Enfocus products and solutions on the specification detail pages.
See also:
• “Integrating Your Specifica-
tion Overview and Detail
Pages” on page 77
22 Chapter 1: Getting Started with CertifiedPDF.net
Changing Your CertifiedPDF.net Account Details
Why Change Your CertifiedPDF.net Account Details?
Your CertifiedPDF.net account
details include:
•Your name and title
• The e-mail address and password which you use to log on
to CertifiedPDF.net
• Information for your personal
page on CertifiedPDF.net
(contributors only)
At some point in time, you may
want to, or have to change one or
more of your CertifiedPDF.net
account details. For example, your
e-mail address may have changed.
You will then have to change your
CertifiedPDF.net account details
correspondingly because you’re
using this e-mail address to log on
to CertifiedPDF.net and maybe to
receive notifications of changes to
specifications.
To change your CertifiedPDF.net
account details:
1 Log on to CertifiedPDF.net.
2 Click Setup > Account Details.
3 In the My profile tab, change
the account details of your
choice.
4 Click Submit.
To see your changes reflected, you
need to log off from CertifiedPDF.net and then log on again.
See also:
• Using CertifiedPDF.net As a
Contributor > “Completing or
Editing Your Personal Page”
on page 43
If you wish to change your
password, you have to select
the Change password check
box first and then type your
new password twice in the
respective text boxes.
Enfocus CertifiedPDF.net User Guide 23
Finding a Contributor or a Specification
Using the Search Section on CertifiedPDF.net
CertifiedPDF.net has a Search sec-
tion, which enables you to quickly
find a contributor or a specification.
To find a contributor or a specification:
1 Click the Search tab.
2 Do one of the following:
• Type a keyword in the Quick
search section to find this
word in the names and
details of the contributors
and the specifications. You
may find contributors and
specifications.
You can also use this Quick
search function on the CertifiedPDF.net home page and in
the following sections:
> Specifications
> Community
• Type a keyword or select the
appropriate search criteria in
the Search contributor and
Search specification sections,
respectively.
3 Click the Search button in the
respective section.
See also:
• “Viewing the List of Contribu-
tors or Specifications: Filtering
and Sorting” on page 25
24 Chapter 1: Getting Started with CertifiedPDF.net
Consulting the CertifiedPDF.net Resources
Help, and More
The CertifiedPDF.net Help explains
the main concepts and provides
you with step-by-step instructions
on how to use CertifiedPDF.net.
In addition to this Help, you find
valuable information in the following subsections:
• Basics
• Implementing workflows
• PDF & PDF standards
Basics
Purpose and key concepts of CertifiedPDF.net
You may want to read about the
basics of CertifiedPDF.net if the
concept is totally new to you. You
will learn about the aim of CertifiedPDF.net and why Enfocus Software has taken the initiative to
build this online service. You also
find the key concepts and roles
explained in this section.
a couple of good reasons why and a
model to calculate your return on
investment. It also lists and
describes the practical steps for a
successful implementation of a Certified PDF workflow.
PDF & PDF standards
PDF standards and specifications,
the Ghent PDF Workgroup and you
Here, you can learn why standardization is important in a PDF workflow and why organizations such as
the Gent PDF Workgroup are
involved with this issue. This section is a must-read for anyone
who’s wondering why he or she
should bother about PDF specifications and standards.
Implementing workflows
Roadmap for implementing Certified PDF workflows
You may want to read this “white
Web paper” if you are a manager
who’s considering introducing Certified PDF as a standard exchange
format for digital files, both within
your company or organization and
with external partners. It gives you
Enfocus CertifiedPDF.net User Guide 25
Viewing the List of Contributors or Specifications: Filtering and Sorting
Filtering vs. Sorting
When you view the lists of contributors or specifications, you will
notice that these lists can become
quite extensive. Besides searching,
you can filter or sort the lists to
quickly find the relevant information:
• Sorting the list will rearrange
it by the criterion of your
choice. You find these criteria
in the column heading of the
lists, for example Name,
Version, Date or Category.
• Filtering a list displays only
the rows that meet the
criteria which you specify.
Unlike sorting, filtering does
not rearrange a list. Filtering
temporarily hides the rows
which you do not want to see
displayed.
To sort the list of contributors or
specifications:
1 Do one of the following:
• To see the list of contributors,
click the Community tab.
• To see the list of specifications, click the Specifications
tab.
• To search for a collection of
contributors or specifications,
click the Search tab and select
the search criteria of your
choice.
The list of contributors or specifications is presented in tabular form.
2 Click the column heading to
sort the list by a criterion of
your choice, for example Pro-
duction process for specifications or Category for
contributors.
You can click the column
heading twice to change the
sort order from ascending to
descending or vice versa.
To filter the list of contributors or
specifications:
1 Do one of the following:
• To see the list of contributors,
click the Community tab.
• To see the list of specifications, click the Specifications
tab.
2 Locate the Filters section at
the left-hand side of the
page.
3 Click a filter of your choice
and, if necessary, refine your
search by selecting:
•A Region of interest for speci-
fications
or
•The Country of a contributor
26 Chapter 1: Getting Started with CertifiedPDF.net
For example, suppose you’re looking for specifications of commercial
sheet offset printers in the United
Kingdom, you can filter the list of
specifications as follows:
Filter Click
Market segment Commercial
printing
Production process Sheet offset
Region of interest Europe > United
Kingdom
See also:
• “Finding a Contributor or a
Specification” on page 23
Enfocus CertifiedPDF.net User Guide 27
Interaction between CertifiedPDF.net and Enfocus Software Products
Checking Your CertifiedPDF.net Status from within the Enfocus Software Products
All Enfocus Software products interact with CertifiedPDF.net. This
interaction means that you can do
the following from within the Enfocus programs and plug-ins:
• Visit CertifiedPDF.net at a click
of a button
• Check the status of the specifications you have subscribed
to
Instant PDF and PDF Queue-based Specifications
In Instant PDF 3.x, you can use PDF
Queues from specifications on CertifiedPDF.net and manage these as
follows:
•Subscribe to a PDF Queuebased specification
• Create a new PDF Queue
which is based on a specification on CertifiedPDF.net
• Create a new PDF Queue and
publish it in a specification on
CertifiedPDF.net
• Keep your PDF Queues
synchronized with the corresponding specifications on
CertifiedPDF.net
How to Interact with CertifiedPDF.net from within the
Enfocus Software Products
Refer to the documentation of the
respective Enfocus Software products.
28 Chapter 1: Getting Started with CertifiedPDF.net
Chapter 2
Enfocus CertifiedPDF.net User Guide 31
C h a p t e r 2 : Using CertifiedPDF.net As a Subscriber
About this Chapter
This chapter describes how you can
subscribe to specifications on CertifiedPDF.net. Also contributors can
subscribe to specifications of fellow contributors. Therefore, this
chapter applies to all members of
the CertifiedPDF.net community.
Topics
In this chapter:
•Subscribing to a
Specification 32
• Managing Your Subscribed
Specifications 35
•Upgrading Your Account37
32 Chapter 2: Using CertifiedPDF.net As a Subscriber
Subscribing to a Specification
Using the Latest Version of the Specification
Subscribing to a specification of a
contributor notifies you by e-mail
or through one of the Enfocus
applications of changes to this
specification. This will ensure that
you are always working with the
latest version of the PDF specification.
Subscribing: Find, Download, Confirm and Install
Subscribing to a specification goes
as follows:
1 You find the required specifi-
cation on CertifiedPDF.net.
2 You download the compo-
nents of the specification.
3 You confirm your subscrip-
tion. The status of your specification will change from read
to confirmed.
This is an important step in
this process: you will not be
notified of changes to the
specification as long as you
haven’t confirmed your
subscription.
4 You install the components of
the specification in the
respective applications which
you use to create Certified PDF
documents.
To subscribe to a specification:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions.
3 Click the Subscribed specifi-
cations section.
4 If necessary, scroll down to
the bottom of the page.
5 Click the Subscribe to new
specification button.
6 Search for the specification
you want to subscribe to.
Specifications which contain an
Enfocus PDF Queue are indicated by
a PDF Queue icon ( ). You can
sort the list of specifications by
clicking this icon or any other criteria (Name, Version, Date...) in the
column heading.
You can also click a Filter or
use the Quick search function
to quickly find the required
specification. If you don’t see
any specifications listed, click
[show all] at the bottom of
the Filters section.
7 Click the hyperlinked name of
the specification you want to
subscribe to.
Enfocus CertifiedPDF.net User Guide 33
8 Read the Specification data
and check the component
files and documentation.
9 Click the Subscribe button at
the bottom of the specification page.
The specification is now listed in
the Subscribed specifications section.
10 Click the hyperlinked name of
the specification you have just
subscribed to.
11 Do one of the following:
• Click the hyperlinked file
names of the components
which you want to download
and save on your local hard
disk or network drive.
•Click the Download all files
button at the bottom of the
page. The files will then be
archived and saved in a
compressed file, which you
can download and extract or
expand.
• If the specification contains a
PDF Queue which you want to
use in your version of Instant
PDF 3.x, click the Download
and Install this PDF Queue
button and follow the
on-screen instructions.
12 Click the Back button at the
bottom of the page to go back
to the list of your subscribed
specifications.
You will see that the status of the
specification to which you have just
subscribed is read. You still need to
confirm that you have downloaded
all the component files of the specification.
13 Click the confirm hyperlink.
14 Install the various compo-
nents of the specification
which you have just downloaded. See “Installing Com-
ponents of a Specification” on
page 34.
34 Chapter 2: Using CertifiedPDF.net As a Subscriber
Installing Components of a Specification
A specification can contain various types of component files. The table
below gives an overview of these types and indicates where you can install
and use them.
If your specification contains you can
a PDF Profile (*ppp) and Action Lists (*eal) • import these in your versions of
Enfocus PitStop Professional and
PitStop Server
• add them to a PDF Queue in Instant
PDF 3.x
a PDF Queue (*.epq) install it in your version of Instant
PDF 3.x
an Adobe PDF settings file (*.joboptions) add it to your version of Acrobat Distiller
Adobe InDesign print or PDF presets (formerly
known as printer styles and PDF styles, respectively)
load them into Adobe InDesign and use
them in your PDF Queues of Instant
PDF 3.x
QuarkXPress print styles or PDF export options load them into QuarkXPress and use
them in your PDF Queues of Instant
PDF 3.x
For detailed installation instructions, please refer to the documentation of
the respective software programs.
See also:
• “Statuses of PDF Specifica-
tions” on page 12
• “Managing Your Subscribed
Specifications” on page 35
Enfocus CertifiedPDF.net User Guide 35
Managing Your Subscribed Specifications
Actions Specific to Your Subscribed Specifications
Once you have subscribed to one or
more specifications, they will be
listed in the section Setup > My
specifications > Subscribed specifications. You can manage your
subscribed specifications by performing the following actions:
• You can view the specification
data and save the files and
documentation to your local
hard disk or network drive.
• You can keep your subscribed
specifications up-to-date
•You can unsubscribe from a
specification if you no longer
wish to follow updates
To manage your subscribed specifications:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
• Confirm to keep your
subscribed specifications
up-to-date
• Unsubscribe
View the Specification Data and use the Specification Files and Documentation
You can view and check the specification data to make sure that you
have subscribed to the correct (version of the) specification.
You can click the hyperlinked name
of the specification files and documentation to open them or save
them to your local hard disk or network drive. You can then use these
files in your PDF workflow, e.g. use
a PDF Profile in Enfocus PitStop Professional or a PDF Queue in Instant
PDF 3.x.
See also:
• “Subscribing to a Specifica-
tion” on page 32
2 Go to Setup > My specifica-
tions.
3 In the Subscribed specifica-
tions section, do one of the
following:
• View the Specification Data
and use the Specification Files
and Documentation
Confirm
At some point in time, the contributor may update his or her specification. If you had already subscribed to this specification
previous to this update, will see
that its status is now changed .
36 Chapter 2: Using CertifiedPDF.net As a Subscriber
You can proceed as follows to keep
your subscribed specifications
up-to-date:
1 Click the changed icon to
read the publication mes-
sage. The contributor may
have provided some information about the changes he or
she made in the specification.
The status of the specification
changes to read.
2 You can now decide whether
you want to accept or reject
the changes:
• Accept the changes by clicking
the hyperlinked name of the
specification and saving the
files to your local hard drive
or network drive. Click
confirm if you did so. The
specification status will now
be confirmed.
• Reject the changes by doing
nothing. You can keep using
the files of the previous
version of the specification
and leave the specification
status read. You will still be
notified of any future
changes.
Unsubscribe
If you no longer want to follow a
specification and receive e-mail
notifications of updates, you can
unsubscribe from this specification
by clicking the corresponding
hyperlink.
Upgrading Your Account
Enfocus CertifiedPDF.net User Guide 37
Upgrading = Becoming a Contributor
Upgrading your account means that
you change your subscriber account
into a contributor account. You may
wish to do this, for example, if you
wish to:
• Publish your own specifications on CertifiedPDF.net
• Link through to specifications
of other contributors
You will, of course, still be able to
subscribe to specifications of other
contributors.
Unlike subscribers, who can use
CertifiedPDF.net free of charge,
contributors have to purchase a
license and will be invited to renew
this license every year. You can,
however, use and test CertifiedPDF.net as a contributor during a
free trial period of 30 days.
Please read the contributor licensing conditions before upgrading.
You find these conditions in the
Setup > License section on
CertifiedPDF.net.
3 Read the contributor licensing
conditions.
4 Click the Upgrade account
button.
5 Check your e-mail.
You will receive an e-mail message
confirming that your subscriber
account has been upgraded to a
contributor account.
See also:
• “Licensing Your Certi-
fiedPDF.net Contributor
Account” on page 42
See also:
• “Using CertifiedPDF.net As a
Contributor” on page 41 for
more information about
contributor-specific tasks
To upgrade your account:
1 Log on to CertifiedPDF.net.
2 Click Setup > License.
38 Chapter 2: Using CertifiedPDF.net As a Subscriber
Chapter 3
Enfocus CertifiedPDF.net User Guide 41
C h a p t e r 3 : Using CertifiedPDF.net As a Contributor
About this Chapter
This chapter describes the specific
tasks which you can perform as a
contributor on CertifiedPDF.net. If
you are a contributor who also
wishes to subscribe to specifications of fellow contributors, you
should also read “Using Certified-
PDF.net As a Subscriber” on page 31.
Topics
You can perform the following tasks as a contributor:
• Licensing Your Certi-
fiedPDF.net Contributor
Account 42
• Completing or Editing Your
Personal Page 43
• Adding a Specification to
CertifiedPDF.net 45
• Publishing or Unpublishing a
Specification 47
•Subscribing to a
Specification 50
• Linking through to a
Specification 51
• Grouping Your
Specifications 52
• Sorting Your Specifications
and Specification Groups 54
• Sending an Invitation About
a Previously Published
Specification 56
• Managing Your
Subscribers 57
• Managing Your Personal
Specifications 60
• Managing Your Linked
Specifications 63
• Managing PDF Queue-based
Specifications 65
• Inheriting Specifications:
Resolving Broken Links 67
• Licensing Your CertifiedPDF.net Contributor
Account 42
42 Chapter 3: Using CertifiedPDF.net As a Contributor
Licensing Your CertifiedPDF.net Contributor Account
Free Trial Period
The first time you register as a contributor on CertifiedPDF.net, you
will be able to use all the functions
of CertifiedPDF.net unlicensed, and
thus free of charge, for a trial
period of 30 days. After this period,
you will be asked to buy a CertifiedPDF.net license.
Buying a License
If you have decided to become a
contributor, you can buy a CertifiedPDF.net license. You will then
receive a product key which you
can use to license your CertifiedPDF.net account.
Renewing your License
Your CertifiedPDF.net account will
be valid for one year. One month
before the expiration date, you will
be invited to renew your CertifiedPDF.net license, which implies buying a new license for another year
and filling in your new product key
in the Setup > License section on
CertifiedPDF.net.
Limited CertifiedPDF.net Account
If you fail to renew your license on
time, you will have limited access
to CertifiedPDF.net for one month
after the expiration date. This
means that you will still be able to
see your specifications and personalized settings, but you will not be
able to change them.
After this limited-access period,
your account will be removed from
CertifiedPDF.net.
To license your CertifiedPDF.net
contributor account:
1 Log on to CertifiedPDF.net.
2 Click Setup > License.
3 Check the status and the
expiration date of your CertifiedPDF.net license in the My
license section.
4 Click the Buy a new license
button.
Your order will be added to an
online shopping cart.
5 Click Proceed to checkout to
confirm your order.
You will receive a product key by
e-mail.
6 Fill in your product key in the
License my account section
and click Enter.
Enfocus CertifiedPDF.net User Guide 43
Completing or Editing Your Personal Page
Your Personal Page: Your Online Business Card
As a contributor, you are entitled to
a personal page on CertifiedPDF.net. You can use this personal
page like an “online business card”
to:
•Present your company or
organization using your logo,
a description of your company
or organization and a reference (URL) to your corporate
Web site
• Provide detailed contact
information
Fellow contributors and (potential)
subscribers will be able to consult
this page if they wish to link
through to or subscribe to your
specifications.
To view a personal page of a fellow
contributor:
1 Go to the Community section
and simply click the name of
one of the listed contributors.
The Contributor Information
appears, together with a list of his
or her personal specifications and
linked specifications.
2 Click the Show Contributor
Details button to see all the
(contact) information of the
contributor.
To complete or edit your personal
page:
1 Log on to CertifiedPDF.net.
2 Click Setup > Account Details.
3 Fill in the information for your
personal page:
• Make sure you fill in all text
boxes marked by an asterisk
(*) and fill in the details of at
least one contact person
(Administrative,
Marketing/Sales or Customer
Support).
• You can fill in a URL and write
a brief description about your
company or organization.
• You can select the option to
add your company’s or organization’s logo.
44 Chapter 3: Using CertifiedPDF.net As a Contributor
4 Click Submit.
5 If you selected the option to
add your logo, you will be
given the opportunity to
upload the file of this logo.
Click Browse, select the file
you want to upload, click
Open and then Save.
The file format of your logo
should be gif or jpeg. The
image should not be wider
than 150 pixels.
You can take a look at your personal page in the Community section. Simply click the name of your
company or organization and then
the Show Contributor Details button. This is how you will be presented to your fellow contributors
and subscribers.
Enfocus CertifiedPDF.net User Guide 45
Adding a Specification to CertifiedPDF.net
Create a Specification and Upload Its Components
Adding specifications to CertifiedPDF.net means that you:
• Create the components of the
specification, for example a
PDF Queue, a PDF Profile, one
or more Action Lists
• Create a new specification on
CertifiedPDF.net
• Provide specification data
• Upload the component and
documentation files to CertifiedPDF.net
See also:
• “Components of a PDF Speci-
fication” on page 9
To add a specification to CertifiedPDF.net:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
5 Type a name in the text box
for the new specification
which you want to add.
6 You may wish to base your
new specification on an existing one. If so, select a specification from the list.
If you base your new specification
on an existing one, all the component and documentation files of
the existing specification will be
included in the new one. You may
wish to do this to create similar
versions of specifications which
only differ slightly, for example
specifications which include the
same PDF Profile but different
Action Lists.
7 Click Submit.
You now see the specification detail
page, which consists of the sections:
• Specification data
•Components
• Documentation
2 Go to Setup > My specifica-
tions > Personal specifications.
3 If necessary, scroll down to
the bottom of the page.
4 Click the Add new specifica-
tion button.
46 Chapter 3: Using CertifiedPDF.net As a Contributor
8 Fill in the Specification data
and click the Save specification data button.
It is important that you:
-Click the Save specification
data button before you move
on the next step. If you fail to
do so, the data you just
entered will be lost.
- Provide as much specific
information about your specification as possible. You, your
fellow contributors and
(potential) subscribers will
then be able to use this information as search criteria to
quickly find the required
specifications.
-Select a Group to which
your specification belongs.
You can create specification
groups in Setup > My specifi-
cations > Grouping &
Sorting.
9 Add component and docu-
mentation files to your specification. Click the Add file or
the Add documentation but-
ton and browse for the file(s)
which you wish to add. Select
the file and click Open. Select
the File type and, if necessary, type a short description
of the file, and then click
Save.
10 Click the Back to my specifi-
cations button at the bottom
of the specification details
page.
Your new specification will be listed
in the Personal specifications section. Its status reads unpublished,
meaning that you have to publish
your specification to make it publicly available.
See also:
• “Publishing or Unpublishing a
Specification” on page 47
Enfocus CertifiedPDF.net User Guide 47
Publishing or Unpublishing a Specification
Publishing a Specification: Making
Your Specification Publicly Available
Once you have added your specification to CertifiedPDF.net, you can
publish it to make it publicly available. PDF document creators can
then subscribe to your specification and use it to deliver output-ready Certified PDF documents.
To publish a specification on CertifiedPDF.net:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions > Personal specifications.
3 Click the publish hyperlink in
the row of the specification
which you wish to publish.
4 Do one or both of the follow-
ing:
•Type a Publication message in
the text box. New, but also
existing subscribers will be
able to view this publication
message.
If you are publishing a specification which you previously
unpublished to change it, you
might want to add a brief
note about these changes
here.
• Select the option to send an
invitation in e-mail to potential subscribers.
5 Click the Publish button.
If you selected the option to send
an invitation mail, you can now
type and send your e-mail message. Proceed as follows:
1 Select the subscribers to
whom you want to send the
e-mail message.
2 If necessary, type the e-mail
addresses of one or more
external recipients.
If you include multiple
external recipients, make sure
that you separate their e-mail
addresses by a semicolon (;).
For example:
me@enfocus.com;me@atek.be
3 Type the Subject of the mes-
sage.
48 Chapter 3: Using CertifiedPDF.net As a Contributor
4 Type or change the message
body text.
5 In the message body text,
insert variables at the relevant positions. Select the
required variable from the list
and click [insert].
The text of the variable named
Specification publication message
is the text of the publication message which you typed in step 4.
6 Select the Format in which
you wish to send your e-mail
message.
You may wish to select your
custom e-mail template if
you have created one in Setup
> E-mail > Template. See also
“Designing Custom E-mail
Templates” on page 72.
7 If necessary, click Preview to
see what your e-mail message will look like.
8 Click Send.
See also:
• “Sending an Invitation About
a Previously Published Specification” on page 56
Unpublishing a Specification
Unpublishing a specification means
that you leave the specification on
CertifiedPDF.net, but you make it
temporarily inaccessible to subscribers. You may wish to do this,
for example, if you need to change
the specification thoroughly and
you do not want people to subscribe to it in the mean time.
Instead of having to delete the
specification from CertifiedPDF.net
and adding it again at a later time,
you can simply unpublish it temporarily and then republish it when
it’s ready for use.
To unpublish a specification:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions.
3 Locate the row of the specifi-
cation which you want to
publish.
You can sort the list by a
criterion of your choice by
clicking the corresponding
column heading, for example
Name, Published or Subscr.
4 Click the unpublish hyperlink
in the the row of the specification which you want to
publish.
A message appears saying that
there may be subscribers who are
subscribed to the specification
which you are about to unpublish.
Existing subscribers, however, will
not notice that this specification
has been unpublished. They can
still use the version to which they
subscribed originally.
5 Click OK to confirm.
You may wish to edit this specification now and then republish it.
See also:
• Managing Your Personal Spec-
ifications > “Edit” on page 61
Enfocus CertifiedPDF.net User Guide 49
50 Chapter 3: Using CertifiedPDF.net As a Contributor
Subscribing to a Specification
Using the Latest Version of the Specification
You can subscribe to specifications
of other contributors. By subscribing to a specification you will be
kept up to date about other contributors’ specifications. The subscription will update you by e-mail
or through one of the Enfocus
applications of changes to these
specifications. This will ensure that
you are always working with the
latest PDF specification published
by the contributor to whom you
have to deliver Certified PDF documents.
To subscribe to a specification:
See “Subscribing to a Specification”
on page 32
See also:
• “Interaction between Certi-
fiedPDF.net and Enfocus Software Products” on page 27
Enfocus CertifiedPDF.net User Guide 51
Linking through to a Specification
Using Specifications of Fellow Contributors
You, as a contributor, can create
and publish specifications on CertifiedPDF.net yourself or you can link
through to specifications of fellow
contributors to make these available to your subscribers as well.
This can be useful in case you use
standard specifications such as
PDF/X specifications or specifications of, for example, the Ghent
PDF Workgroup or another industry
association.
To link through to a specification:
1 Click Setup > My specifica-
tions > Linked specifications.
2 If necessary, scroll down to
the bottom of the list of your
linked specifications.
3 Click the Link to a new speci-
fication button.
4 Click the hyperlinked name of
the specification of your
choice.
5 Read the specification data
and click the Link to button at
the bottom of the page.
The specification is now listed in
the My linked specifications section
and its status is read.
6 Click confirm next to the
linked specification.
The specification’s status changes
to confirmed.
This linked specification is now also
available to your existing or new
subscribers.
52 Chapter 3: Using CertifiedPDF.net As a Contributor
Grouping Your Specifications
Creating Groups of Specifications
If you have published a large number of personal specifications, you
and other members of CertifiedPDF.net will see a very long list of
specifications when clicking the
name of your company or organization in the Community section.
Thus, you and they may have difficulty finding the correct specification quickly and easily.
Therefore, it may be convenient to
categorize your personal specifications in groups according to various
criteria. You can create these groups
yourself and use any criterion
which you find relevant. For example, you can create groups of specifications per:
• Market segment, such as
commercial printing, advertisements for newspapers,
advertisements for magazines, book printing
• Production process, such as
sheet offset, web offset or
digital printing
• Geographical region
• Standard, such as
PDF/X-1a:2001 or PDF/X-3:2002
To create a specification group:
1 Log on to CertifiedPDF.net.
2 Click Setup > My specifica-
tions > Grouping and Sorting.
3 In the My specification
groups section, type a Group
Name in the corresponding
text box and click add group.
Use meaningful and logical
names for your specification
groups that will help your
subscribers and fellow
contributors to find them
quickly.
To add specifications to a group:
1 Go to Setup > My specifica-
tions > Personal specifications.
2 Click edit in the row of the
specification which you want
to add to a group.
3 In the Specification data sec-
tion, select a group for your
specification.
4 Click Save specification data.
You may now wish to take a look at
how these groups are presented to
other members of CertifiedPDF.net.
Proceed as follows:
1 Click the Community tab.
2 Click the name of your orga-
nization or company.
You can now see your specifications
classified in groups.
Enfocus CertifiedPDF.net User Guide 53
Specifications arranged in groups
See also:
• “Sorting Your Specifications
and Specification Groups” on
page 54
54 Chapter 3: Using CertifiedPDF.net As a Contributor
Sorting Your Specifications and Specification Groups
Sorting Lists
You, like any other member of CertifiedPDF.net, can sort any list on
CertifiedPDF.net simply by clicking
one of the column headings. You
can do this, for example, for the list
of specifications (Specifications tab)
or the list of contributors
(Contributors tab). The triangle
next to the column heading indicates that the list is sorted by this
criterion in ascending ( ) or
descending order ( ).
Sorting Information on Your Specifications Overview Page
Click the Community tab and the
name of your organization or company in the list of Contributors.
Below the section about your company or organization, you can see
your specifications listed, maybe
arranged in groups if you have
classified them. You cannot only
create these groups and add specifications to them, you can also
specify the default sort order of:
• The groups themselves
• The specifications within the
groups
2 Click Setup > My specifica-
tions > Grouping and Sorting.
If you have defined specification
groups, you can see these groups
listed in the My specification
groups section. Notice that these
groups appear in the same order in
which they appear on your specification overview page.
For example, you may see your
specification groups sorted as follows in the My specification groups
section:
Your specification overview page
will look like this:
To specify the sort order of your
specifications and specification
groups:
1 Log on to CertifiedPDF.net.
3 If necessary, change the sort
order in the My specification
groups section by clicking the
(inverted) triangles ( or )
next to the respective specification groups.
4 In My sorting preferences,
specify the way in which you
want your lists of specifications to be sorted by default
(within the groups if you have
defined these).
5 Click Update my sorting pref-
erences.
6 Take a look at the result on
your specification overview
page by clicking the Commu-
nity tab and then the name
of your company or organization.
See also:
• “Grouping Your Specifica-
tions” on page 52
Enfocus CertifiedPDF.net User Guide 55
56 Chapter 3: Using CertifiedPDF.net As a Contributor
Sending an Invitation About a Previously Published Specification
Inviting Members to Subscribe to Existing Specifications
Each time you publish a new specification, you can invite members of
CertifiedPDF.net to subscribe to this
specification. However, you can
also invite people to subscribe to
existing specifications which you
have already published previously.
You do not have to republish this
specification to do this.
To invite members to subscribe to
a published specification:
1 Log on to CertifiedPDF.net and
go to Setup > E-mail > Send
an invitation.
2 Select a specification about
which you want to send an
invitation message.
3 Select the subscribers to
whom you want to send the
e-mail message.
4 If necessary, type the e-mail
addresses of one or more
external recipients.
If you include multiple
external recipients, make sure
that you separate their e-mail
addresses by a semicolon (;).
For example:
john@enfo.com;me@atek.be
7 In the message body text,
insert variables at the relevant positions. Select the
required variable from the list
and click [insert].
The text of the variable named
Specification publication message
is the text of the publication message which you used the last time
when you published the specification.
8 Select the Format in which
you wish to send your e-mail
message.
You may wish to select your
custom e-mail template if
you have created one in Setup
> E-mail > Template. See also
“Designing Custom E-mail
Templates” on page 72.
9 If necessary, click Preview to
see what your e-mail message will look like.
10 Click Send.
See also:
• “Publishing or Unpublishing a
Specification” on page 47
5 Type the Subject of the mes-
sage.
6 Type or change the message
body text.
Managing Your Subscribers
Enfocus CertifiedPDF.net User Guide 57
What Can You Do to Manage Your Subscribers?
You can manage your subscribers as
follows:
• Know How Many Subscribers
Have Subscribed to a Specification
• Know Who Subscribed to Your
Specifications
• Unsubscribe Subscribers from
All the Specifications Which
You Published
• Unsubscribe Subscribers from
a Single Specification
• Export the List of Subscribers
as CSV
• Send Your Subscribers an
E-mail Message
Know How Many Subscribers Have Subscribed to a Specification
You can easily see how many subscribers have subscribed to one of
your specifications:
1 Go to Setup > My specifica-
tions > Personal specifications.
2 Locate the Subscr. column in
the list of your personal specifications.
The figures in this column indicate
the number of subscribers who
have subscribed to the respective
specification.
3 If necessary, click the Subscr.
column heading once or twice
to sort the list by number of
subscribers.
Know Who Subscribed to Your Specifications
As a contributor, you can see a list
of companies or organizations
which have subscribed to one or
more of your specifications. Thus,
you can know your subscribers and
manage them accordingly.
To view your list of subscribers:
1 Log on to CertifiedPDF.net.
2 Click Setup > My subscribers.
You see the list of companies and
organizations which have subscribed to your specifications. You
can select either one of the following views on this list of subscribers:
• Subscriber view to see the
names of the subscriber listed
once, together with all the
specifications to which they
have subscribed. You can use
this view to unsubscribe a
subscriber from all his or her
specifications.
58 Chapter 3: Using CertifiedPDF.net As a Contributor
• Specification view to see a
detailed list of all the specifications and their subscribers.
You can use this view to
unsubscribe a subscriber from
a single specification.
You can sort the list by a
criterion of your choice by
clicking the corresponding
column heading, for example
Subscriber, Contact or Subscr.
since.
You can now do one or more of the
following:
• Unsubscribe Subscribers from
All the Specifications Which
You Published
• Unsubscribe Subscribers from
a Single Specification
• Export the List of Subscribers
as CSV
• Send Your Subscribers an
E-mail Message
Unsubscribe Subscribers from All the Specifications Which You Published
1 Select the Subscriber view on
your list of subscribers (Setup
> My subscribers).
2 Select the check box next to
the subscribers whom you
want to unsubscribe from all
their specifications.
3 Click the Unsubscribe button.
4 Click OK to confirm.
The subscribers will receive an
e-mail message to notify them that
they have been unsubscribed from
all your specifications.
Unsubscribe Subscribers from a Single Specification
1 Select the Specification view
on your list of subscribers
(Setup > My subscribers).
2 If necessary, click the Specifi-
cations column heading to
sort the list by specifications.
3 Select the check box next to
one or more subscribers
whom you want to unsubscribe from a specific specification.
4 Click the Unsubscribe button.
5 Click OK to confirm.
The subscribers will receive an
e-mail message to notify them that
have been unsubscribed from this
specifications.
Export the List of Subscribers as CSV
You can export your list of subscribers as a comma-separated values
(.csv) file. This may be useful if you
want to use and edit this list in
other software programs, such as
spreadsheet or database applications.
Proceed as follows:
1 Click Setup > My subscribers.
Do one of the following:
2
Enfocus CertifiedPDF.net User Guide 59
• Click the column heading to
sort the list by the criterion of
your choice, for example
Specifications, and select the
check boxes next to the
subscribers which you want to
include in the .csv file.
• Click the column heading All
to select all the subscribers in
the list.
3 Click the Export CSV button.
4 Type a file name and specify
the folder where you want to
save the .csv file.
5 Click Save.
Send Your Subscribers an E-mail Message
1 Click Setup > My subscribers.
2 Do one of the following:
• Click the column heading to
sort the list by the criterion of
your choice, for example
Specifications, and select the
check boxes next to the
subscribers whom you want
to send an e-mail message.
• Click the column heading All
to send an e-mail message to
all the subscribers in the list.
3 Click the Send E-mail button.
4 Type the Subject of the mes-
sage.
5 Type the message body text.
If you send an e-mail
message to multiple recipients, you can personalize the
way in which you address
your subscribers by using
variables. Select the required
variable and click [insert] to
insert it in your message body
text. The personalized names
will be filled in when the
message is sent. For example,
“Dear {!Contact_FirstName}
{!Contact_LastName} of
{!Company_Name}” may
become “Dear John Doe of
Enfocus Software”.
6 Select the Format in which
you wish to send your e-mail
message.
You may wish to select your
custom e-mail template if
you have created one in Setup
> E-mail > Template. See also
“Designing Custom E-mail
Templates” on page 72.
7 If necessary, click Preview to
see what your e-mail message will look like.
8 Click Send.
60 Chapter 3: Using CertifiedPDF.net As a Contributor
Managing Your Personal Specifications
Actions Specific to Your Personal Specifications
Your personal specifications are
those which you, being a contributor, have added to and published
on CertifiedPDF.net. Besides publishing and unpublishing a specification, you can manage your personal specifications by performing
the following tasks:
• You can edit them and change
the specification data or the
files they contain.
• You can delete them.
• You can revert to a specification which you changed
previously.
See also:
• “Managing Your Linked Speci-
fications” on page 63
To manage your personal specifications:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
• Edit, to change the specification data, the specification
component files or documentation
• Delete, if you don’t want your
subscribers to use this specification any longer
• Unpublish, if you want to
make the specification
temporarily unavailable, for
example because you are
going to revise it thoroughly.
• Publish, to make it available
to new and existing
subscribers
• Revert, if the status of the
specification is modified
2 Go to Setup > My specifica-
tions > Personal specifications.
3 Click the hyperlinked action of
your choice for the respective
specification:
Enfocus CertifiedPDF.net User Guide 61
Edit
To edit a specification:
1 Click the edit hyperlink next
to the specification which you
want to change. You can do
the following:
• You can check and, if necessary, change the Specifica-
tion data. If you change the
specification data, make sure
you click the Save specifica-
tion data button when you’re
finished.
It is important that you
provide as much specific
information about your specification as possible. You, your
fellow contributors and
(potential) subscribers will
then be able to use this information as search criteria to
quickly find the required
specifications.
• You can click the Add file or
Add documentation button,
browse for the file to add and
include a brief description. If
you add a specification file,
make sure you also select the
file type before you click the
Save button.
• You can click the hyperlinked
file name of the component
or documentation files to
open the file or save it to your
local hard disk or network
drive.
• You can click edit to change
the file type or the description
or to replace the existing file.
•You can click delete to remove
the file from your specification.
2 Click the Back to my specifi-
cations button at the bottom
of the page.
3 Notice that the status of your
specification is now modified.
4 You can now do one of the
following:
•Click Publish to confirm your
modifications and to make
the updated specification
publicly available.
•Click Revert to “undo” your
modifications and to return to
the previously published
version of the specification.
Delete
You can click the delete hyperlink
next to the specification which you
want to remove from CertifiedPDF.net permanently. You will then
be prompted to confirm your
action. People who were subscribed
to this specification will receive a
notification by e-mail.
You can make your specification temporarily unavailable
by unpublishing it.
See also:
• “Unpublishing a Specifica-
tion” on page 48
Publish
If you have edited a specification,
other members of CertifiedPDF.net
will not be able to see this modified version until you publish it
again.
62 Chapter 3: Using CertifiedPDF.net As a Contributor
To publish a modified specification:
1 Go to the section Setup > My
Specifications > Personal
specifications.
2 Locate the row of the modi-
fied specification which you
want to make publicly available again and click publish.
3 If necessary, type a publica-
tion message.
People who had already subscribed
or linked through to this specification will see in their lists of Sub-
scribed or Linked specifications
that its status is now changed .
They can click the icon to read
the publication message and,
based on this information, decide
to accept or reject the changes.
4 If necessary, select the option
to send an invitation mail.
Everyone who is currently subscribed to this specification will
automatically be notified of these
changes. However, you may also
want to send an e-mail message to
other subscribers or recipients.
5 Click the Publish button.
If you selected the option to send
an invitation mail, you can now
type and send your e-mail message. Proceed as follows:
1 Select the subscribers to
whom you want to send the
e-mail message.
2 If necessary, type the e-mail
addresses of one or more
external recipients.
If you include multiple
external recipients, make sure
that you separate their e-mail
addresses by a semicolon (;).
For example:
john@enfo.com;me@atek.be
3 Type the Subject of the mes-
sage.
4 Type the message body text.
5 Select the Format in which
you wish to send your e-mail
message.
You may wish to select your
custom e-mail template if
you have created one in Setup
> E-mail > Template. See also
“Designing Custom E-mail
Templates” on page 72.
6 If necessary, click Preview to
see what your e-mail message will look like.
7 Click Send.
See also:
• “Managing Your Linked Speci-
fications” on page 63
Unpublish
See “Publishing or Unpublishing a
Specification” on page 47.
Revert
Revert means that you return to
keep the specification which was
previously published. The changes
you made when you last edited
your specification will be undone.
Enfocus CertifiedPDF.net User Guide 63
Managing Your Linked Specifications
Actions Specific to Your Linked Specifications
You, being a contributor, can link
through to a specification of a fellow contributor. Technically speaking, your linked specification is a
“copy” with an active and dynamic
reference to your fellow contributor’s original specification.
You can manage your linked specifications by performing the following actions:
• Use the files of the specification
•Add your personal documentation to the specification
• Update your linked specification if your fellow contributor
changes his or her original
specification
See also:
• “Linking through to a Specifi-
cation” on page 51
• “Managing Your Personal
Specifications” on page 60
• “Inheriting Specifications:
Resolving Broken Links” on
page 67
To manage your linked specifications:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions > Linked specifications.
3 In the list of your linked spec-
ifications (My linked specifications), click the hyperlinked
action of your choice for the
respective specification:
• Edit, to add your personal
documentation or install the
files of the specification
• Update or Ignore, if the status
of the linked specification is
changed
• Unlink, if you don’t want your
subscribers to use this specification any longer
• Publish personal documenta-
tion, to make it available to
your subscribers
Edit
Editing a linked specification
includes the following tasks:
• You can view the specification
data.
• You can add your personal
documentation to the linked
specification, e.g. instructions
on how to install and use the
files of the specification. See
also Publish personal docu-
mentation.
64 Chapter 3: Using CertifiedPDF.net As a Contributor
• You can use, but not change,
the specification’s files or
documentation. Changing the
files and documentation of a
specification can only be done
by the “owner”, i.e. your
fellow contributor who originally added the specification
to CertifiedPDF.net and
published it.
Confirm
If you link through to a specification, your linked specification will
have the status read, which means
that you have seen the specification data and the specification’s
files and documentation. You can
then install these files and read the
documentation and confirm that
you did so by clicking the corresponding action.
Update or Ignore
Your fellow contributor may at
some point in time change his or
her specification to which you have
linked through. You can see this in
your list of linked specifications: its
status will become changed. You
can read the publication message
by clicking the icon and then
decide what you want to do:
•You can click update to accept
the changes and to change
your linked specification
correspondingly. Its status will
then become confirmed.
• You can click ignore if you
think that the changes are not
relevant or not required for
your subscribers. The specification will no longer be
linked and will therefore
move to your Personal speci-
fications section, where you
can edit and publish it as one
of your own specifications.
Unlink
You can unlink a specification if
you don’t want your subscribers to
use this specification any longer.
This specification will then be
removed from your Linked specifi-
cations section and your subscribers will be notified.
Publish personal documentation
If you added your personal documentation to a linked specification,
you will still need to publish it to
make it available to your subscribers. Simply click the publish per-
sonal documentation link.
Enfocus CertifiedPDF.net User Guide 65
Managing PDF Queue-based Specifications
The Enfocus PDF Queue: a Complete Certified PDF Creation and Quality Assurance Workflow
An Enfocus PDF Queue is a complete
Certified PDF creation and quality
assurance workflow. You create a
PDF Queue in Enfocus Instant
PDF 3.x to convert your source documents to output-ready Certified
PDF documents in a single step.
“Output-ready” meaning according to predefined parameters provided by the PDF document
receiver. The PDF Queue carries out
all the intermediate steps of the
PDF creation and quality assurance
process automatically:
1 Add information about the
PDF document in the PDF document itself
2 Create not just a regular PDF
document but a Certified PDF
document.
3 Correct the PDF document
using Enfocus Action Lists.
4 Preflight the PDF document
using a PDF Profile.
5 Allow you to review the PDF
document
6 Deliver the Certified PDF
document by saving it on a
specific location or sending it
to a recipient by e-mail or
FTP.
Once you have created a PDF Queue
in Instant PDF 3.x, you can make it
publicly available by uploading it to
CertifiedPDF.net and publishing it
in a specification.
A PDF Queue can exclusively
be uploaded from within
Instant PDF (not on CertifiedPDF.net by browsing to an
exported PDF Queue).
66 Chapter 3: Using CertifiedPDF.net As a Contributor
How Do PDF Queue-based Specifications Differ from Regular Specifications?
You can immediately recognize a
PDF Queue-based specification as
such when you look at the list of
specifications: specifications which
contain an Enfocus PDF Queue are
indicated by a PDF Queue icon
name and look at its components
and documentation: you will see a
separate subsection named PDF
Queue. The components which you
see listed in this section are the
components of the PDF Queue.
( ). Click the specification’s
PDF Queue-based specification and the components of the PDF Queue
The main difference between a PDF
Queue-based specification and a
regular specification, is that you
can treat the PDF Queue as a single
component:
• You can download and install
a PDF Queue in Instant PDF 3.x
at a click of a button.
• If you publish a PDF Queue to
an existing regular specification, all the components of
this specification will be
replaced by the components
of the PDF Queue. For
example, the regular specification will have had a PDF
Profile and maybe some
additional components such
as Action Lists, Adobe PDF
settings (*.joboptions) or a
PostScript Printer Description
(PPD). If you publish a PDF
Queue in this specification, all
of these components will be
removed and replaced with
the components of the PDF
Queue.
See also:
• Interaction between Certi-
fiedPDF.net and Enfocus Software Products > “Instant PDF
and PDF Queue-based Specifications” on page 27
Enfocus CertifiedPDF.net User Guide 67
Inheriting Specifications: Resolving Broken Links
What Are Broken Links?
As a contributor, you can link
through to specifications of fellow
contributors to enable your PDF
document creators to subscribe to
these specifications as well. These
will be called linked specifications.
The creator of the original specifications, however, may at some
point in time delete the originals
from CertifiedPDF.net or “unpublish” them. If so, these linked but
unavailable specifications will be
listed in a separate section named
Broken Links, which you can find in
Setup > My specifications > Linked
specifications.
Resolving Broken Links to Specifications
You have the following options to
resolve a broken link:
• Delete
• Inherit
Delete
You can delete the link to the
respective specifications if you no
longer want your PDF document
providers to be subscribed to and
use them.
Inherit
You can inherit the specifications
with broken links if you want to
keep them available to your PDF
document providers who were
already subscribed to them. Inheriting specifications means that you
make them your own. They will
appear in your Personal specifica-
tions section.
To resolve broken links to specifications:
1 Make sure that you are logged
on to CertifiedPDF.net.
You can see this at the top of each
page on CertifiedPDF.net.
2 Go to Setup > My specifica-
tions > Linked specifications.
3 Locate the Broken Links sec-
tion on the Linked specifications page.
4 Do one of the following:
•Click delete to remove the link
to the respective specification. Your PDF document
providers will no longer be
subscribed to this specification.
68 Chapter 3: Using CertifiedPDF.net As a Contributor
•Click inherit to make the
respective specification your
own. The specification will
move to your Personal speci-
fications section and it will
remain available to those
who subscribed to it.
5 Click OK to confirm your
action.
Chapter 4
Enfocus CertifiedPDF.net User Guide 71
C h a p t e r 4 :
Integrating CertifiedPDF.net into
Your Corporate Identity
About this Chapter
Maybe you, being a contributor,
wishes to give parts of CertifiedPDF.net your own corporate look
and feel. This chapter shows you
which parts of CertifiedPDF.net you
can customize and integrate into
your own corporate style and
explains how to do this. However,
it does not aim to be a crash course
in Web page design and explain
each and every detail of the HTML
code involved. Integrating CertifiedPDF.net pages is intended for
HTML-knowledgeable people only.
Topics
You can perform the following tasks
to integrate CertifiedPDF.net into
your corporate identity:
• Designing Custom E-mail
Templates 72
• Example of a Custom HTML Email Template 74
• Creating Default Content for
Your E-mail Notification
Messages 76
• Integrating Your Specification Overview and Detail
Pages 77
• Steps of the Integration
Process 78
• Examples of Integrated Specification Overview and Detail
Pages 82
72 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Designing Custom E-mail Templates
Creating Your Own HTML E-mail Template
In various instances in CertifiedPDF.net, you can send e-mails to
notify your subscribers:
• When managing your
subscribers
• When (re)publishing or
deleting a specification
• When unsubscribing a
subscriber from one or more
of your specifications
If you do so, you can select the format in which you wish to send
these e-mails:
• Plain text
• Default CertifiedPDF.net
template
You can create your own custom email template in HTML format to
match your corporate identity. The
idea is that you do this part of the
job in your preferred HTML editor
and that you copy and paste the
HTML code on a dedicated e-mail
template design page on CertifiedPDF.net.
You can then select this template as
a format when sending e-mail
messages.
To create your custom e-mail template:
1 Using an HTML editor, design
your custom HTML e-mail
template.
2 On CertifiedPDF.net, go to
Setup > E-mail > Template.
3 In the HTML Code, locate the
<style> element.
4 Paste the HTML code of your
cascading style sheet (css) in
the text box for the <style>
element.
5 If necessary, specify the colors
for links, text and the background and enter a URL for a
background image.
6 Paste the HTML code of your
body section in the text box
for the <body> element and
make sure that you include
{!Email_Body} at the position
where you want the message
body text of your e-mail message to appear.
7 Click the Preview button to
see what your e-mail messages will look like.
8 Click Save template.
See also:
• “Example of a Custom HTML
E-mail Template” on page 74
• “Creating Default Content for
Your E-mail Notification
Messages” on page 76
• “Integrating Your Specifica-
tion Overview and Detail
Pages” on page 77
Enfocus CertifiedPDF.net User Guide 73
74 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Example of a Custom HTML E-mail Template
Below you find an example of the HTML code for a custom e-mail template, together with references to the procedure as described in “Designing
Custom E-mail Templates” on page 72
Step 4: Example of the HTML code of a cascading style sheet.
Step 5: Example of the HTML color codes for text, links and background and a URL of a background image.
Enfocus CertifiedPDF.net User Guide 75
Step 6: Example of the HTML code for the presentation of the message body text. The actual content will be included at {!Email_Body}.
76 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Creating Default Content for Your E-mail Notification Messages
Default Text in Automatic E-mail Notification Messages
If you modify a specification, an email notification message will be
sent automatically to the subscribers. This happens on the following
conditions:
• If you edit and republish a
specification
• If you delete a specification
•If you unsubscribe a
subscriber from one or more
of your specifications
You can create and change the
default content of these messages,
depending on the respective condition. You can do this in all the languages in which CertifiedPDF.net is
available.
To create or change the default
content for your e-mail notification messages:
1 On CertifiedPDF.net, go to
Setup > E-mail > Content.
2 Select the language in which
you want to create default
content.
3 Carry out the following steps
for each type of e-mail notification message:
• Updated specification
• Deleted specification
• Unsubscribed from one
specification
•Unsubscribed from all my
specifications
4 Type or change the Subject of
your e-mail message.
5 Type or change the message
body text.
6 In the message body text,
insert variables at the relevant positions. Select the
required variable from the list
and click [insert].
7 Select the Format in which
you wish to send your e-mail
message.
You may wish to select your
custom e-mail template if
you have created one in Setup
> E-mail > Template. See also
“Designing Custom E-mail
Templates” on page 72.
8 If necessary, click Preview to
see what your e-mail message will look like.
9 Click Save content.
See also:
• “Designing Custom E-mail
Templates” on page 72
• “Integrating Your Specifica-
tion Overview and Detail
Pages” on page 77
Enfocus CertifiedPDF.net User Guide 77
Integrating Your Specification Overview and Detail Pages
CertifiedPDF.net Pages in Your Own Corporate Look and Feel
You, being a contributor, can
publish specifications and invite
people to subscribe to these specifications. By default, you refer
these people to your specification
overview page on CertifiedPDF.net
where they can find the required
specification and click its name to
see the specification detail page.
On this specification detail page,
members of CertifiedPDF.net can
then read the specification data
and subscribe to this specification.
You can, however, “integrate” the
specification overview and detail
pages into your corporate identity.
This means that you:
1 Customize your specification
overview and detail pages on
CertifiedPDF.net: you give
them same look and feel of
your own corporate Web site.
2 You include links on one or
more page of your own Web
site to these customized
pages on CertifiedPDF.net.
3 You refer people who wish to
subscribe to your specifications to the linked pages on
your own Web site, not to
CertifiedPDF.net.
4 (Potential) subscribers who
click these links will see your
specification overview and
detail pages in your own cor-
porate style. They will actually
be on CertifiedPDF.net at this
point but they won’t even
notice it.
See also:
• “Steps of the Integration
Process” on page 78
• “Examples of Integrated
Specification Overview and
Detail Pages” on page 82
78 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Steps of the Integration Process
Integrating specification overview and detail pages in your own corporate
look and feel goes as follows:
The following outline presents the main steps in the integration process. For detailed instructions, see “To integrate your specification
overview and detail pages:” on page 79.
http://www.my_company.com
My corporate Web site
My
specifications
http://www.certifiedpdf.net
4
My integrated CertifiedPDF.net page
2
HTML before auto content
< files/my.js> <files/my.css>
MyLogo.gif
6
Personal specifications
1
3
Color: #FFB310
Font: Verdana, Arial, ...
5
HTML after auto content
2
Enfocus CertifiedPDF.net User Guide 79
1 You select the languages in
which you want to create
integrated specification overview and detail pages. You
can select any language in
which CertifiedPDF.net is
available.
For each language, you carry out
the following steps:
2 Using your HTML editor, you
copy the HTML code of your
own Web site which you want
to include before and after
the actual content of your
integrated CertifiedPDF.net
pages.
3 You specify the colors and
fonts which you want to use
for various elements (titles,
fields and rows) on your integrated pages.
4 Links (URLs) will be generated
for each integrated page in
each language. You will use
these URLs later.
5 You can, if you wish, upload
and use your own buttons.
6 You upload external files, for
example JavaScripts, style
sheets and/or images, which
are referenced in your HTML
code.
7 On your corporate Web site,
you include one or more reference to the integrated CertifiedPDF.net pages. You use
the URLs which were generated in step 4.
To integrate your specification
overview and detail pages:
1 Log on to CertifiedPDF.net and
go to Setup > Integration >
Languages.
2 Select the languages in which
you want to create integrated
specification overview and
detail pages. You can select
any language in which CertifiedPDF.net is available.
3 Click Save settings.
4 Go to the Page Layout section.
5 Select a language in which
you want to create integrated
pages and click Proceed.
You now see two text boxes labeled
HTML before auto content and
HTML after auto content. This is
where you can paste the HTML code
of your own corporate Web site:
•The auto content includes the
lists of Personal and Linked
specifications of the overview
page and the specification
data, files and documentation
of the detail pages.
•The HTML before auto content
can be anything from your
corporate Web site that you
would like to precede the
specifications section. This
can be, for example, the HTML
code of a banner or a navigation frame on your corporate
Web site.
80 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
•The HTML after auto content
can be anything that you
would like to appear below
the specification section. This
can be, for example, the HTML
code of a copyright notice, a
disclaimer or trademark
information.
6 Using your HTML editor, copy
the HTML code of your own
Web site and paste it in the
HTML before auto content
and HTML after auto content
text boxes.
If you refer to external files in
your HTML code, make sure
that these files are in a
subfolder named “files” and
that you refer to them correspondingly, for example <img
src="files/enfocus.gif">. You
will later upload these files to
CertifiedPDF.net (see step 16).
7 If necessary, click one of the
Preview buttons to take a
look at the result.
8 Click Proceed.
9 Specify the colors and fonts
which you want to use for
various elements (titles, fields
and rows) on your integrated
specification overview and
detail pages.
You can click Pick a color and
use the CertifiedPDF.net Color
Picker to specify the colors of
your choice.
10 If necessary, click one of the
Preview buttons to take a
look at the result.
11 Click Proceed.
You now see your Integration Links
page. These links are URLs to your
integrated specification overview
and detail pages. You can test them
now and you can copy them later
(see step 17) to use them on your
own corporate Web site.
12 Do one or both of the follow-
ing:
• Locate the URL for your specification overview page in a
given language and click Test
link.
• Select a specification and click
Tes t li nk to see its detail page
in a given language.
When you inserted the HTML code
to be used before and after the
auto content section (see step 6),
there may be references in this
HTML code to external files, for
example JavaScripts, style sheets
and/or images, such as your company logo. Apart from these external files, you may also want to use
your own graphics and buttons on
your integrated pages. If so, you
still have to upload these files to
CertifiedPDF.net:
13 Go to the File Uploader sec-
tion.
14 Select the language of your
integrated pages for which
you want to use your own
graphics and buttons.
In the Graphics section, you see the
list of Default graphics and the list
of Graphics to use.
15 If necessary, click Browse,
select your own graphics
which you want to use
instead of the default CertifiedPDF.net graphics and click
Upload new graphics.
The image of your own graphics will
appear in the list of Graphics to
use.
16 In the Files section, click
Browse, select any external
files which are referenced in
your HTML code (JavaScripts,
style sheets, images etc.) and
click Upload.
The final step is to refer your subscribers to the integrated specification pages when they visit your
own corporate Web site. You use
the links (URLs) which were automatically generated on CertifiedPDF.net and which appear in the
Integration Links section:
17 Go to the Integration Links
section, copy the URLs and
paste them at the relevant
positions in your own corporate Web site.
18 Repeat steps 5 through 17 for
all the languages in which
you want to create integrated
pages.
Enfocus CertifiedPDF.net User Guide 81
See also:
• “Examples of Integrated
Specification Overview and
Detail Pages” on page 82
• “Designing Custom E-mail
Templates” on page 72
• “Creating Default Content for
Your E-mail Notification
Messages” on page 76
82 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Examples of Integrated Specification Overview and Detail Pages
Example of a Standard Specification Overview Page on CertifiedPDF.net
You can see your own specification overview page by clicking the Community tab and then your name.
Example of an Integrated Specification Overview Page
Enfocus CertifiedPDF.net User Guide 83
Example of a Standard Specification Detail Page on CertifiedPDF.net
You can see one of your own specification detail pages by clicking the
name of a specification on the specification overview page.
Example of an Integrated Specification Detail Page
84 Chapter 4: Integrating CertifiedPDF.net into Your Corporate Identity
Index
Enfocus CertifiedPDF.net User Guide 85
A
account
activating 16
creating a CertifiedPDF.net ~ 16
upgrading to a contributor ~ 37
actions specific to linked
specifications 63
confirm 64
edit 63
ignore 64
publishing personal
documentation 64
unlink 64
update 64
actions specific to personal
specifications
delete 61
edit 61
publish 61
revert 62
unpublish 62
actions specific to subscribed
specifications
confirm 35
unsubscribe 36
activating your CertifiedPDF.net
account 16
adding a specification to
CertifiedPDF.net 45
B
broken links to specifications
defined 67
resolving 67
buying a CertifiedPDF.net license 42
C
CertifiedPDF.net
and Enfocus Software
products 27
becoming member of the ~
community 15
consulting the Resources
section 24
defined 8
highlights 8
key concepts 24
logging on 18
preferences 19
purpose 24
86 Index
CertifiedPDF.net account
activating 16
upgrading to a contributor ~ 37
CertifiedPDF.net profile
changing 22
CertifiedPDF.net status
checking from within the Enfocus
software products 27
changed
status of a specification 12, 14
changed linked specifications
updating or ignoring 64
changing
CertifiedPDF.net profile 22
specifications 61
checking the status of your
specifications 12
components of a specification
essential ~ 9
optional 9
confirmed
status of a specification 12, 13
confirming
linked specifications 64
subscribed specifications 35
contributors
filtering the list of ~ 25
finding 23
sorting the list of ~ 25
using CertifiedPDF.net 41
who 15
creating a CertifiedPDF.net
account 16
csv
exporting your list of subscribers
as a ~ file 58
custom e-mail templates
designing 72
example 74
D
deleting
specifications from
CertifiedPDF.net 61
documentation
adding your personal ~ to linked
specifications 63
publishing 64
contributor licensing conditions 15,
37
Enfocus CertifiedPDF.net User Guide 87
E
editing
linked specifications 63
personal specifications 61
e-mail
creating default content for
automatic ~ notification
messages 76
designing custom ~ templates 72
example of a custom ~
template 74
external recipients 56
sending an ~ e-mail message for
modified specifications 47, 62
sending an invitation ~
message 56
sending your subscribers an ~
message 59
using variables 59
essential components of a
specification
PDF Queue or PDF Profile 9
exporting
the list of subscribers as
comma-separated values (.csv)
file 58
external recipients
in e-mail messages 56
F
files of a specification
essential 9
optional 9
filtering
list of contributors or
specifications 25
finding
contributors 23
specifications 23
G
grouping specifications 52
groups of specifications
creating 52
I
ignoring changed linked
specifications 64
inheriting specifications
resolving broken links 67
Instant PDF
PDF Queue-based
specifications 27
88 Index
integrating
specification overview and detail
pages 77
specification overview and detail
pages, example 82
interacting with CertifiedPDF.net
from within the Enfocus Software
products 27
invitation e-mail
sending ~ about a previously
published specification 56
sending ~ for modified
specifications 47, 62
L
license
buying a CertifiedPDF.net ~ 42
licensing conditions 15, 37
linked specifications
confirming 64
editing 63
ignoring 64
managing 63
publishing personal
documentation 64
specific actions 63
unlinking 64
updating 64
links to specification
resolving broken ~ 67
list of contributors or specifications
filtering 25
sorting 25
lists
sorting 54
logging on to CertifiedPDF.net 18
M
mail
sending an e-mail message for
modified specifications 47, 62
managing
linked specifications 63
PDF Queue-based
specifications 65
personal specifications 60
subscribed specifications 35
subscribers 57
members of the CertifiedPDF.net
community
types 15
modified
status of a specification
(contributors only) 12
linking through to a
specification 51
Enfocus CertifiedPDF.net User Guide 89
O
optional components of a
specification 9
P
PDF Queue
defined 65
PDF Queue-based specifications
differences between regular
specifications and ~ 66
managing 65
PDF specifications
see specifications
personal documentation
adding to linked
specifications 63
publishing 64
personal page
completing 43
defined 43
editing 43
personal specifications
deleting 61
editing 61
managing 60
publishing 61
reverting 62
specific actions 60
unpublishing 62
preferences
changing 19
setting 19
previously published specifications
sending invitations 56
profile
changing your
CertifiedPDF.net ~ 22
public
status of your specification
(contributors only) 13
publishing
personal documentation 64
specifications 47, 61
90 Index
R
read
status of a specification 12, 13
recipients
external ~ in e-mail
messages 56
registering on CertifiedPDF.net 16
resolving broken links to
specifications 67
Resources section
consulting 24
reverting to a previously published
specification 62
S
searching
contributors 23
specifications 23
specification data
viewing 35
specification detail pages
integrating 77
integrating, example 82
specification groups
creating 52
sorting 54
specification overview pages
integrating 77
integrating, example 82
setting your preferences 19
sorting
information on your
specifications overview page 54
list of specifications and
contributors 25
lists 54
specification groups 54
specifications 54
Enfocus CertifiedPDF.net User Guide 91
specifications
actions specific to linked ~ 63
actions specific to your
personal ~ 60
actions specific to your
subscribed ~ 35
adding to CertifiedPDF.net 45
changed status 12
checking the status 12
components 9
confirmed status 12, 13
confirming linked ~ 64
confirming subscribed ~ 35
defined 9
editing 61
files 9
filtering the list of ~ 25
finding 23
grouping 52
inheriting 67
linked, confirming 64
linked, editing 63
linked, ignoring 64
linked, publishing personal
documentation 64
linked, unlinking 64
linked, updating 64
linking through to ~ 51
modified status (contributors
only) 12
modified, sending an invitation
e-mail message 47, 62
of fellow contributors, using 51
optional components 9
PDF Queue-based ~ 66
personal, deleting 61
personal, editing 61
personal, publishing 61
personal, reverting 62
personal, unpublishing 62
public status 13
public status (contributors
only) 12
publishing 47, 61
read status 12, 13
resolving broken links 67
reverting to previously
published ~ 62
searching on CertifiedPDF.net 23
sorting 54
sorting the list of ~ 25
statuses 12
subscribed, confirming 35
subscribed, unsubscribing 36
types and their usage 11
unlinking 64
unpublished status 12
unpublished status (contributors
only) 12
unpublishing 47, 62
unsubscribing 36
updating changed linked ~ 64
uploading to CertifiedPDF.net 45
usage 10
using the latest version 50
92 Index
specifications overview page
sorting information 54
status
checking your CertifiedPDF.net ~
from within the Enfocus Software
products 27
statuses of specifications
changed 12
confirmed 12
modified (contributors only) 12
public (contributors only) 12
read 12
unpublished (contributors
only) 12
subscribed specifications
actions specific to your ~ 35
confirming 35
managing 35
unsubscribing 36
subscribers
becoming a contributor 37
exporting the list of ~ as a
comma-separated values (.csv)
file 58
inviting ~ to subscribe to a
previously published
specification 56
knowing how many ~ have
subscribed to a specification 57
knowing who has subscribed to a
specification 57
knowing your ~ 57
managing 57
sending your ~ and e-mail
message 59
unsubscribing ~ from a single
specification which you
published 58
unsubscribing ~ from all the
specifications which you
published 58
using CertifiedPDF.net 31
who? 15
subscribing to a specification 32
Enfocus CertifiedPDF.net User Guide 93
T
templates for custom e-mail
messages
designing 72
example 74
terms and conditions for
contributors 15, 37
trial period 42
U
unlinking a specification 64
unpublished
status of a specification
(contributors only) 12
unpublishing
specifications 47
unsubscribing
subscribers from a single
specification which you
published 58
subscribers from all the
specifications which you
published 58
upgrading your account
becoming a contributor 37
uploading a specification to
CertifiedPDF.net 45
usage
of PDF specifications on
CertifiedPDF.net 10
V
variables
using ~ in e-mail messages 59
versions of specification
using the latest ~ 50
viewing
list of contributors or
specifications 25
specification data 35
unsubscribing from a
specification 36
updating changed linked
specifications 64
94 Index
Enfocus Software nv
Antwerpsesteenweg 41-45
9000 Gent, Belgium
P +32 9 269 16 90
F +32 9 269 16 91
info@enfocus.com
www.enfocus.com
Enfocus Software, Inc
3 Waters Park Drive, Suite #210
San Mateo, CA 94403, USA
P (650) 358 1210
F (650) 358 1211
SALES (888)-ENFOCUS
info@enfocus.com
www.enfocus.com
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