elmeg CS410, CS410-U Operating Instructions Manual

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Operating instructions elmeg CS410 / CS410-U

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Description and Installation . . . . . . . . . . . . . . . . . . 1

Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Unpacking and placing the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Connecting the telephone (ISDN and handset cords) . . . . . . . . . . . . . . . . . . 4

Connecting an configuring a headset (not included). . . . . . . . . . . . . . . . . . . 5

Connecting the telephone to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Changing the label panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Pictographs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Setting the language of the display . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Telephone display and buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Function and LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Displays for programmed features . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . 14

Starting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Accepting/rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Forwarding a call (call deflection). . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Calling line identification (anonymus call) restriction . . . . . . . . . . . . . . . . . . 17

Starting a call with a set number (MSN) . . . . . . . . . . . . . . . . . . . . . . . . 17

Redialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Microphone activation/deactivation, open listening and hands-free calling . . . . . . . 20

Headset use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Intercom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Automatic completion of call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Malicious call identification (MCID) . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Keypad and tone frequency dialing (dtmf dialing) . . . . . . . . . . . . . . . . . . . 26

Conducting calls with several parties . . . . . . . . . . . . 27

Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Table of contents I

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Enquiry Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Call transfer (switching) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Broker’s call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Three-party conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Telephone operation . . . . . . . . . . . . . . . . . . . . . 29

Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

VIP Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Caller and memo list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

SMS and UUS1 text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Station guarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Setting up cost monitoring . . . . . . . . . . . . . . . . . . 43

Viewing and deleting costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setting the tariff factor and the currency . . . . . . . . . . . . . . . . . . . . . . . . 44

Programming a charge limitation for a specific extension number . . . . . . . . . . . 45

Enabling or inhibiting an extension number (MSN) for outgoing calls . . . . . . . . . . 45

Displays during a call and charge information . . . . . . . . . . . . . . . . . . . . . 46

System telephony . . . . . . . . . . . . . . . . . . . . . . . 49

Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

System menu for pabx systems with system telephony capability . . . . . . . . . . . 54

Configuration settings . . . . . . . . . . . . . . . . . . . . 55

Telephone numbers (MSN extension numbers) . . . . . . . . . . . . . . . . . . . . 55

Telephone PIN (password). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Protecting access to the telephone menus by a PIN . . . . . . . . . . . . . . . . . . 58

Parking code (default setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Programming the telephone name. . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Number for the SMS center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Volume settings . . . . . . . . . . . . . . . . . . . . . . . . 61

Speaker volume setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Setting the volume of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Acknowledgement signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

II Table of contents

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Setting the volume of the »Station guarding« tone . . . . . . . . . . . . . . . . . . . 63

Call waiting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Setting the headset type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Volume setting for appointment reminders . . . . . . . . . . . . . . . . . . . . . . 64

Possible audio output features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Further settings . . . . . . . . . . . . . . . . . . . . . . . . 66

Call forwarding (call rerouting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Call waiting feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Direct call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Appointment reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Setting the display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Auto-answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Automatic headset use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Call filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Setting the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Extended configuration . . . . . . . . . . . . . . . . . . . . 74

Settings for an MSN extension number . . . . . . . . . . . . . . . . . . . . . . . . 74

Connected to a pabx . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Dial ranges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Setting the User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Programming function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Service functions . . . . . . . . . . . . . . . . . . . . . . . 80

Reading the telephone’s firmware version . . . . . . . . . . . . . . . . . . . . . . . 80

Country-specific settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Downloading a new firmware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Telephone BIOS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Reset - Resetting to default state . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Telephone and PC . . . . . . . . . . . . . . . . . . . . . . 85

CTI / TAPI using the telephone’s USB port . . . . . . . . . . . . . . . . . . . . . . 85

CAPI using the telephone’s USB port . . . . . . . . . . . . . . . . . . . . . . . . . 85

Audio applications using the telephone’s audio sockets. . . . . . . . . . . . . . . . 86

Table of contents III

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Contents of the WIN-Tools CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . 86

Installing the programs from CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . 87

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Declaration of conformity and CE mark . . . . . . . . . . . . . . . . . . . . . . . . 89

Default telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Telephone menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Technical specifications . . . . . . . . . . . . . . . . . . . 95

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Brief description of functions

Warranty Declaration

IV Table of contents

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Description and Installation

You can connect the ISDN system telephone at the internal ISDN connection of an elmeg pabx system (S0 or Up0). TheISDN telephone isconnected to the ISDNnetwork through an ISDN jack (Western or RJ.45). The ISDN telephone providessystem features when connected to certain elmeg PABX sys tems. For example:

Dialing from the pabx telephone directory

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Sending and receiving SMS messages

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Messaging and intercom calls with other system telephones connectedto the pabx.

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Function keys for controlling special pabx features (switching call modes, team

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log-in/off, line buttons, extension buttons). The status ofthe programmed featurescan be displayed bymeans of LEDsassigned to the specific function keys.

Accessing the PABX system menu. This menu provides furtherpabx features.

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The internalISDN connection of the PABX systems automatically interfaces withthe system telephone. Please refertothe operating instructions ofyour PABX to determine whetherthe se typical system features are provided with the various system telephones.

CS410

This system telephoneisdesigned for connection toan internal S0-port (4 wires)of an elmeg pabx system. If you wish to connect the telephone to an internal Up0-port, be sure to install the internal Up0/S0-module into the telephone or use the external Up0/S0-converter.

CS410-U

This system telephone is designed for connection to an internal Up0-port (2 wires) of an elmeg pabx system. The internal Up0/S0-module or the external Up0/S0- converter are then no longer required.

Setting up/ Configuring the system telephone

On the system telephoneitselfyou can only carryouta limited configuration of thesupported features. You can only perform a complete configuration of the system telephone with the Professional Configurator supplied withthe WIN-Tools CD-ROM via theinternalISDN port of an elmeg pabx system (starting from firmware version 5.40, CD version 5.43 and higher, WIN-Tools Telephones from Version 3.30) or via the telephone’s USB-port.

System telephone extension modules

Your telephoneis equipped with two slots for connecting optionalmodules and a dedicated interface for an additional »T400« keyboard.

Up0/S0-module (CS410 only)

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You can install the Up0/S0 module in your telephone to connect it at a Up0 port of an elmeg PABX system. The external Up0/S0- converter is thenno longer required.

Answering machine module

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This module provides your telephone with a multi-function digital answering machine.

Description and Installation 1

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For example: Separate programming for each MSN extension number, time control feature for voice announcementrelatedto specific MSN extension numbers,automa tic message forwarding with newly recorded calls, recording of dictations, logging of calls, remote polling protected by PIN A special key and LED are provided for operationof the answeringmachine.

Additional keypad »T400«

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This additional keypad has 20 buttons with an inset LED, which canbeusedontwole vels as function buttons. The LED is assigned to the first level. Another two LEDs are provided for indicating additional information. Up to three additional keypads can be connected (cascaded) to your telephone. A plug-in power supplyis required if youuse more than oneadditional keypad. Use only the approved power supply units available as accessory. (Plug-in power supply unit T400 / Ident-Number: 220872.5 Plug-in power supply unit T400-UK / Ident-Nummer: 220873.3)

Safety notes

Storage temperature: -25°C ... +70°C.

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Operating temperature: +5°C ... +40°C.

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Only connect the telephone whenthepermissibleambient operating temperature has been reached.

Please note that condensation on or in the telephone may occur when moving from cold to warm surroundings. Only remove the telephone from the package when the permissible ambient operating temperature has been reached.

You should not make calls or connect or disconnectany lines duringthunderstorms.

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Only attach the connecting cords at the connections provided.

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Make sure phone cables are installed in a safemanner to preventtripping.

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Avoid the following:

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Direct sunlight Sources of heat (for example radiators) Electronic devices (for example stereo components, office equipment or microwave devices Ingress of moisture or liquids Aggressive fluids or vapors Dusty environments

Do not use the phone in excessively humid roomsor hazardous locations.

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Never open the telephone, or accessories, yourself.

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Do not touch plug connectors with pointed, metal, ormoist objects.

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Place the phone or accessories on a non-skid surface.

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When required, clean the telephone with a slightly moistenedcloth.

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Only use approved accessories.

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2 Description and Installation

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Elektrostatic charges

The telephone is supplied with enhanced ESD protection against the effects of electrostatic discharge that exceedsthe protection levelcited in the approvalspecification. Elevated ESD levels should nevertheless be avoided to the greatest possible extent. In some cases, elec trostatic discharge levels can far exceed the approval limits or the resistance levels already implemented inyour telephones. Eliminatethe causes or conditions thatpromote these ele vated ESD levels, such as insufficient humidity or carpeting. The telephone manufacturer does not assume any liability for damage caused under such circumstances.

Unpacking and placing the telephone

Unpacking

ISDN system telephone

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Handset with handset connecting cord

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2 feet

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ISDN connecting cord (approx.6 m)

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PC connecting cable (USB, approx. 3m)

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PC-audio cable (3.5 mm stereo plug, approx. 2.5m)

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Adapter cord for headsets with 4-pin connection cable (8-pin/ 4-pin)

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Cord holder (self-adhesive after removing the film)

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Operating instructions and labels for function keys

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Supplement with telephone safety instructions WIN-Tools CD-ROM with:

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Professional Configurator, telephone, Download and Sound Manager, TAPI-, USB-, CAPI- and NDISWAN-drivers, Adobe Acrobat Reader, Operating instructions and Adobe Acrobat file for the printingof individual labels

Placing the telephone

Before placing the telephone, mount the rear feet at the positions (6) shown in figure 1. Please note that theplasticfeetof your ISDN system telephone mayleavemarkson sensitive surfaces, such as furniture. The manufacturerof the ISDN system telephone is not liable for any such damage. Therefore, use appropriate non-skidding pads under the phone.

Cleaning the telephone

The ISDN system telephone has been manufactured for normal, everyday use. When requi red, clean the ISDN system telephone with a slightly moistened cloth, or with an anti-static cloth. Never use a solvent to clean the phone! Never use a dry cloth. Electrostatic charges could damage the electronics in the system. It is essential that no liquids penetrate into the inside of the ISDN system telephone, as this could destroy the phone.

Description and Installation 3

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Connecting the telephone (ISDN and handset cords)

Please connect the ISDN cableandthehandset cable. Otherwise you will notbeableto ope rate the phone.

Figure 1

Connecting the handset connecting cord

Connect the handset cord (1) as shown in figure 1. Lay the handset cord in the cord groove (4) and lock it below the two cord retainers (5).

Connecting the ISDN cord

Connection to the S0 (CS410)

Connect theISDN cord (2) as shown in figure 1 (S0-connector). Ensure that the longerISDN connector is plugged intotheISDN socket and the shorterISDNconnector into the ISDN so cket on the telephone. Then laytheISDNcordinthecord groove (4) and lock it below the two cord retainers (5).

Connection to the Up0 (CS410 with Up0/S0-module or CS410-U)

Connect the ISDN cable (2) as shown in figure 2 (Up0-socket). Ensure that the longer ISDN connector isplugged into the ISDN outlet and the shorter ISDN connector into the ISDN so cket on the telephone. Then laytheISDNcordinthecord groove (4) and lock it below the two cord retainers (5).

CS410 telephones equippedwith a Up0/S0 moduleor CS410-U phones maynot be connected through the S ISDN port of the PABX) .

4 Description and Installation

0-socket (3) to the ISDN connection (e.g. internal

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Important notes for connecting the telephone to the Up0

You can connect a further ISDN device with anS0port(for example an ISDN card ora

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another telephone) at theS0socket (3) of thetelephone.For each additional ISDN de vice this connection provides a power of 1 watt.

If you connect an internal ISDN bus (for example for a telephone in a neighboring

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room) at the S0 socket (3), this ISDN bus must be equippedwithterminatingresistors. For more information oninstallation procedures please refer to the Assembly instruc tions for your PABX.

Figure 2

Connecting an configuring a headset (not included)

You can connect a headset toyourtelephone.Askyourdealerwhich headset models can be used or retrieve the required information from the Internet at http://www.elmeg.com

The telephone is equipped with an 8-pin socket for connecting a headset. Headsets with a DSHG-interface (e.g. cordless DECT-headsets) can be connected to the telephone right away. Special accessories are not requiredforthis.Usetheadaptercord included in the sco pe of supply for connecting standard headsets (4-pin connection cable, e.g. U10PS).

You can not connect / install theoptionalAnsweringMachinemoduleanda head set with a DSHG port simultaneously to/in asystem.Youcanonlyuseoneofthese two options at your phone at any one time.

Connecting a headset

Connect the headset as shown in figure 1on page 4 to the telephone’s dedicated headset socket. Then lay the headset cord (3) in the cord groove (4) and lock it below the cord retai ners (5). If theheadset cord does not fit in the cord guide,attach the self-adhesive cord holder supp

Description and Installation 5

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lied withthe system to the bottomof your telephone (7). Then,route the headset cord under the cord holder.

Headset socket assignments

8 6 4 2

Figure 3

8 - DSHG-transmitter 7 - V+ (3.3V)

6 - Microphone - (Ground) 5 - Handset (3.3V, switchable via resistor)

4 - Handset (Ground) 3 - Microphone +

2 - Ground (Ground)

1 - DSHG-receiver

Further settings when using a headset

You can use the handset or the headset for making calls. With headset operation, the follo wing settings are required or possible:

When configuringyour telephone, program one of the functionkeys for headset ope

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ration (headset button, see page 51). You can use the headset connected to your system automatically for certain actions

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on the phone (see page 71). If a special support feature is stored in your telephone for the headset your are using,

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set your phone for that headset model. For example, the LED in the microphone extension for »Firefly F142 N« from Plantronics can be activated by the telephone.

If you would like to use the auto-answer feature with your headset, set the time after

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which acall is answered(see page 71). When configuring your telephone, youshould program a function key to be used for activating or deactivating the auto-answer feature.

Connecting the telephone to a PC

Connecting the PC connection cord (USB)

Use the USB cord suppliedwiththesystemto connect the telephone to thePC,or to the hub. If you use a different USB cord, ensure that the distance between the telephone and the PC, or between the telephone and the hub, does not exceed five meters, depending on the type of cord you are using.

Connect the USBcord (4) as shownin figure 4 (PC-socket).Plugthe USB connector (typeA) into the corresponding socket of your PC and the USB connector (type B) into the USB so cket on the back of the telephone (1). The telephone is automatically detected by the PC, provided that both devices (telephone and PC) are switched on.

6 Description and Installation

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Installation of a device driver is started automatically when initially connecting the telephone to a PC. Insert the WIN-Tools CD-ROM supplied with the telephone and follow the instructions displayed on the screen.

You will need a hub (USB distributor) if you plan to use several USB terminal devices at your PC. Connect the hub to the USB port of the PC. You can then connect other USB terminal devices, including the telephone to the hub.

Connecting the audio sockets (Audio in / Audio out)

The telephone is equipped with an input (2) and an output (3) for audio signals. Both these ports have a 3.5 mm stereo jack. When using the optional answering machine module, you can connect the telephone via these ports to the PC sound cardin order to upload announ cements into the phone or save recorded messages on the PC.

You canalso use specific telephone features with the Audio-Outoutput (see page 64). Con nect the speakers (5) with a 3.5 mm stereo jack to the telephone’s Audio-Out (3) output, as shown in figure 4.

2 3

4 5

Figure 4

Changing the label panel

The label panels for the function keys are included on a separate sheetenclosedintheopera ting instructions. Cut out the label you wish to use . To change the label panel, press the flexible cover together between your index finger and thumb and lift it out. The label panel can now be changed. You can fill inthelabelfor your telephone with yourowninformationand then print it outusing the Professional Configurator. Also available on the WIN-Tools CD-ROM is an Adobe Acro bat file containing templates that you can also fill in and print out.

Description and Installation 7

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Pictographs

The pictographs (symbols) described as follows have been used in these operating instruc tions to illustrate some procedures for setting and using the telephone.

b Lift up the handset or startinitializingselection. a Replace handset. The telephone is idle. l A call is signaled. The ringingtonemelodysounds. g You areconductingacall. d A three-partyconferencecallisinitiated. q You hear the positive or negative acknowledgementsignal. t Select the number, code, character ortext.

Presstheappropriatebuttononthepush-buttonset.

Setting the language of the display

You can select the language of your display.

Begin as follows:

M s s s

Configuration Display Language

8 Description and Installation

Press the arrow buttons to view the available languages.

Press the softkey adjacent to the desired language. The display switches to the changed language immediately.

ˆ Which language? }

ˆItaliano

ˆDeutsch

ˆFrançaise

Español

English

Nederland

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Telephone display and buttons

1 2

3 4 5

13 7 8 9

10 11

Figure 5 1 Speaker

2 Handset with connecting cord 3 Answering machine button on the telephone(optionalmodule) 4 6 Softkeys 5 Seven-line backlit display 6 Menukey:Thiskeyopensthe programming menu. Ifyouarealreadylocatedina

menu and then press the key,either menu-specific functionsare shown, or you aremovedbackoneprogrammingstep.

7 ESC key: Pressing the Esc button duringprogramming returns the telephoneto

its idle status.

8 / 10 Arrowbutton»Totheleft«/ »Tothe right«: The arrows»{« and»}« in theright cor

ner on the top line of the displayindicate that you can call upfurther functions on the lower linesusing the arrow buttons.

9 OK key: Pressing this button confirms an entryor stores a setting in thetelepho

ne.

18 19 20 21

Description and Installation 9

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11 Ckey: Pressthis buttonto movebackone menustep inthemenu. If youarecur

rentlyin theinput mode, this button can beused to delete individual characters. 12 Asterisk key/ hashkey 13 Dial buttons 14 Open listening /hands-free button 15 Ending a call 16 Redial button 17 Enquiry button 18 Microphone 19 Five programmable function keyswith LED:Each buttonhas aninset two-color

LED (level1 - red / level 2 -yellow). These LEDscan be used to indicate certain

functions. 20 Label panel forfunction keys 21 Call signaling (red)and answering machine (yellow) LED

Telephone display

1 2

29.05.03 07:41 }

¡ Info -D-I-q-

¡ Tel. drctry

¡ VIP

Figure 6

The telephone is equipped with a seven-line backlit display. Backlighting is automatically switched on or off. After you connect the systemto the internalISDN connection ofyour pabx system,the date and time are shown on the top line of the display. The date and time are imported automati cally from the pabx system. The text displayedfor a function is always located nextto the cor responding softkey. When youpress thesoftkey, thenext levelis displayed.If not allinforma tion fit into the screen, this will be indicated by »««or»««. To view further characters, press the R key and then use the corresponding arrow key.

Various telephone display shots are illustrated in this operator’s manual to help explain the different settings and use ofthe system. A wavyline at thetop or bottom ofan illustration indi cates that not all of the 7lines of that particular displayare shown (only pertinent linesshown).

Caller list ¨

Quiet ¨

1 Date

2 Time 3 21 characters per line 4 Arrow: Further menu items ac-

cessible by using the arrow keys.

5 Answering machine button on

the telephone (optional module)

6 Arrow: Indication of the softkey

that can be used in the current menu.

10 Description and Installation

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Special feature for displaying lists in the display

Several entries areshown in the display as alist forcertain settings or when usingthe phone. These lists are required for telephone directory or VIP memory programmings for example.

<> The active entry (the one you have selected) is

highlighted. Use the menu or the OK button to display further features or select the high lighted entry.

ˆVIP digit to select{}

ˆ ˆV0:···········0123456

ˆV1:TONY··········

ˆV2:

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Special feature for changing existing entries

You have various options available for changingexisting entries (for examplenames or num bers).

Example 1: You may want to change the telephone number of an entry, because thatsubscriber has mo ved to another place. When you use thepush-button set toenter thefirst digitof the newnumber theexisting num ber is deleted completely. Enter the other digits of the new number.

Example 2: You wish to change parts of a name in a telephone directory listing, because the name has changed (e. g. in the case of marriage). Use the arrow buttonsto specifythe storage positionfor thatentry. Youcan overwrite anexisting surname right away or delete it with the C-button and then enter the new name.

Use the buttons as follows when entering texts, letters digits or special characters:

Key

1 2 3 4 5 6 7 8 9

Press 1 2 3 4 5 6 7

1 A B C 2 Ä Å Æ D E F 3 € G H I 4 J K L 5 M N O 6 Ö Ø P Q R S 7 ß $ T U V 8 Ü W X Y Z 9 ¥

Description and Installation 11

Page 18

Key

* #

Press 1 2 3 4 5 6 7

* #

0 Several special characters are assigned to the button »0«. For special

characters, press the 0 key. For exampe.: »!«, »&«, »?«, »+«, »-«, »=«, »(«, »)«, »@«, »$«, ...

Input mode for entering letters

You have various possibilities for entering letters. The currently set input mode is displayed on the top half of the display on the right-hand side (no display, »Abc« or »ABC«). »Abc« The next letter thatyou enter isshown as acapital, all othersas small case

no display Every letter that you enter is shown in small case.

»ABC« Every letter that you enter is shown as capitals.

When you start entering texts, the input mode is always »Abc«. Press the R key to change the input mode. To insert a character while in »Abc« mode, press the C key.

Call signaling

Call signaling is effectedusing theringing tonethat hasbeen setfor thedialed number(MSN) in each telephone.

If you are using the telephone atan internal ISDN connection of certainelmeg PABX systems, you can program each MSNextension number with specialringing melodies for internaland external calls.

letters. Example: »Dean, James«.

Example: »dean, james«.

Example: »DEAN, JAMES«.

Function and LEDs

You can program thefive functionkeys on twolevels withdifferent functionsvia thePC confi guration program forthe telephone.Each keyis equipped with an LED that isused todisplay the active function. Each color is assigned to aparticular level for the function key (level1 - red / level 2 - yellow). Press the keytwo times to reach the second levelfor the function keys. Thismust be done at a short interval.

LED for call signaling and answering machine

flashes red: Incoming calls lit yellow: Answering machine switched on flashes yellow: New messages recorded by the answering machine

12 Description and Installation

Page 19

Acknowledegement signals

Entries or settings you make at your telephone are sometimes confirmed by acknowledge ment signals.

Positive acknowledgement signal (1 long tone):

The positive acknowledgement signal indicates that your input has been accepted and sto red by the telephone.

Negative acknowledgement signal. (3 short tones):

You will hear the negativeacknowledgement signal whenyour input hasnot been accepted by the telephone, or when invalid input has been made.

Displays for programmed features

When the telephone is in the idlestate, additio nal information about functions that have been configured are shown on »Info« line of the display. In this example: »-D-S-q-«. Press the softkey next to »Info« if you wish to

get more information about the configured functions.

<> If you have programmed several features,

press the arrow buttons to view the various settings.

Display Configured function

»D« Active appointment reminder set. »I« Dial ranges or call filter active,

»q« Function »Station guarding« (only brief signal) active. »Q« Function »Station guarding« (complete) active.

»U« Call forwarding active. »i« Information about programmed function keys

»×« Answering machine, time control, call forwarding signaling or re

Access to telephone menus is protected.

(All call signals are switched off)

For example: Message enabled / inhibited.

mote control are activated (optional module).

ˆ29.05.03 07:21 }

ˆInfo -D-S-qˆ ˆTel. drctry

ˆVIP

ªªªªªªªªªªªªªªªªªªªªªª

ˆInhibit/Menu:

ˆGuard for modificatio

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Caller list

Quiet

Description and Installation 13

Page 20

Making Calls

Starting a call

Dial number - no correction possible

b t g

Dial number

Dial number - correction possible

a t b g

Dial number

To change the number or to correct a wrong entry, select the wrong figure with the arrow buttons and press C key to delete it. Now enter the correct number.

If you wish to conduct the call using the handset, just lift it up after dialing the number. Any time duringa call you can switch back and forth betweenhands-free calling, speaker function and use of the handset.

After you have dialed the number you canalso press the speakerbutton to have thenumber dialed and to use hands-free calling.

If acall can not be put through (e.g. numberis inhibited via the dial ranges control, orthe account for the number/MSN is empty), a corresponding message will appear in the display. For example: »Inhibit. : ext. number«, when the dial range filter is active.

Other options for dialing without lifting the handset

The optionof dialing withoutlifting the handset and of correcting or adding to a numberalso exists during dialing:

from the redialing memory (see page 17).

•

from the caller/ memo list (see page 33).

•

from the telephone directory (see page 29).

•

from the VIP memory (see page 32).

•

from the direct dialing memory (see page 15).

•

via CTI (TAPI) features (see page 85).

•

If you are using one of these options, you can make further entries prior to initiating the call. You can define which number (MSN), if any, is to be transmitted to theparty being called.

Dialing from the pabx telephone directory

When you use this telephonewith a system telephony supporting pabx system, you can dial from the telephone directory of the pabx.

14 Making telephone calls

Kommunikationstechnik

Page 21

R s

Tel. drctry

Enter first letter

O <> O

Select

entry

b g

Dialing from the phone’s directory

You can store up to 250 names and numbers in the telephone directory. To select a name, you can pagethrough thedirectory usingthe arrowbuttons, orenter thespecific first letter(s) of the name using the push-button set.

For information on how to program and configure the telephone directory, please refer to page 29 of these operating instructions.

Tel. drctry

Enter first letter

O <> O

Select

entry

b g

Dialing from the VIP memory

You can program VIP numbers for each of the ten buttons 1 … 0 including a name (20 characters max. ) and a telephone number (26 digits max.).

For information onhow to program VIP entries, please referto page 32 of these operating instructions.

s <>

VIP

Select VIP destination

t b g

Select VIP destination

Direct dialing with function keys

Direct dialing is initiated using the direct dialing keys. Each of the five keys can be program med with two functions or direct dialing numbers.

Press the function key

b g

Use the function keys to select the desired number. If you wish to dial a number from the second level, press the corresponding key two times. This must be executed at a short interval.

You can program the direct dialing / function keys via the PC configuration program or the extended configuration of the telephone.

Kommunikationstechnik

Making telephone calls 15

Page 22

Dialing from the caller/memo list

For more information about the caller/memo list, please refer to page 33 of these operating instructions.

Caller list

Select entry

b g

Accepting/rejecting a call

In its initial state the telephone will accept all calls, regardless of the selected MSN. If two calls are signaled simultaneously thefirst one is acceptedwhen you lift thehandset. The se cond call can still be signal by a call waiting signal. The telephone displayshows thecaller’s numberor thenumber thecaller hasdialed (MSN-1 … MSN-10, or the assigned name).

a b g

If you are unable, or do not wish to accept a call, you have the option of rejecting this call. Press the »reject« softkey and the call will be no longer be signaled at your telephone. If you area member of a team, then thiscall will continue to be signaled atthe phones of your team. Ifthe call was signaledonly at your phone, the caller willhear the busy signalwhen the call is rejected.

reject

Forwarding a call (call deflection)

If you are unable, or do not wish to accept a call, you have the option of forwarding this call. Press the »transfer« softkey, if you wish to forward this call directly to anothersubscriber.

For each MSN youcan setthe number towhich thecall isforwarded as defaultnumber inthe configuration of the telephone. After pressing the softkey »x-fer« you can forward the call to the default number or enter a new number.

16 Making telephone calls

transfer

Dial number

Kommunikationstechnik

Page 23

Calling line identification (anonymus call) restriction

You can block thedisplay ofyour telephonenumber atyour caller’stelephone ifdesired. You can set this function specifically for the next call, or permanently (see page 48).

Suppressing calling line identification for the next call

During an external or internal call, you can prevent the number from being transmitted (dis played) to the party you have called.

a t

Dial number

When a call is signaled, you can decide before accepting the call whether your number is to be transmitted to the caller. If yourphone is the final destination of call rerouting you can use this procedure to prevent the caller from seeing the final destination phone number (i. e. yours).

O M s

Concealed

b g

Starting a call with a set number (MSN)

You canconduct an internal or external callsuch that a defined number (MSN) is transferred from your telephoneto theparty youare calling. This number must have been entered previously inyour telephone. When you call, either thenumber that is transmitted is shown in the bottom line of the display (»MSN-1«... »MSN10«) or the name that you have assigned to this number (MSN). Youcan initiatedialing usingthe set extensionnumber (MSN) as explainedin the following, or you can use a programmed function key for this.

a t

Dial number

In the WIN-Tools Telephone Directory Manager you can assign anumber (MSN) to each name.

O M s s

MSN MSN-1 … MSN-10

b g

Redialing

The previously dialed telephone number is stored in the redial memory.

a b

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Page 24

Extended redialing

In the extended redialing the numbers of the last 20 calls, connections (conversations) and text messages arestored. Youcan viewthese bypressing theredial buttonor the arrow but tons and subsequently have them redialed automatically.

The last dialed numberis displayed. At the endof thesecond linethe status ofthis entryis in dicated by the letters displayed there. »v« Connection »A« Call »M« Mail (extension numbers, to which SMS or UUS1 messages were sent) »|« Calls configured for automatic redialing. no entry You placed a call to somebody but did not reach him/her, or his/her line

Deleting a telephone number from extended redialing or save as a memo

Press the softkey below »delete?«, to delete the displayed entry immediately. Press the softkey below »Memo?« to write the entry as a memo to thescratchpad. After beingwritten to the scratchpad the entry is deleted. The next telephone number is then displayed.

For an entry in the scratchpad, the softkey »Caller list« is shown on the display.

Importing numbers from extended redialing into the telephone directory

You can import a number that is present in the list for extended redialing into the telephone directory of your phone (see page 29).

Begin as follows:

W W O

Select entry

was busy.

W W M s

Select entry

b g

delete? memo?

s Press the softkey »Tel. drctry«. ˆ 5/0123456789 v

18 Making telephone calls

W W M

Select entry

Enter the name.

In this example: »Dean«.

Confirm your entry by pressing OK.

ˆ ˆ memo? ˆTel. drctry

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆInput telephone book

ˆName>Dean`

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Kommunikationstechnik

Page 25

In the redialing function the name displays ins tead of the number.

ˆˆ 5/Dean v

ˆ ˆ memo? Tel. drctry

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Automatic redialing

If you placed a call to a subscriber whose number is busy or who does not answer, you can then activate automatic redialingwhich will callthat same subscriberagain afterabout 10 se conds.

a t g

Dial number

After around 10 seconds the hands-free calling function of your phone is activated and the number is dialed automatically. This is repeated for up to around 2 minutes.

Up to 20 call attempts are made if the subscriber can still not be reached. After 20 unsuc cessful attempts, automatic redialing will be cancelled. You will hear the negative ack nowledgement signal in that case.

If automatic redialingis active,the »Autom.repeat request« softkey is shown on the display. Press the right arrow button or the »Continue« softkey, to return to the normal idle state display.

Suspending automatic redialing

You can suspend automatic redialing that you have started any time using the appropriate procedure and place a normal call. To suspend automatic redialing, press the open listening/hands-free button during automatic redialing. After the call automatic redialing starts again.

Deactivating automatic redialing

You can deactivate automatic redialing at any time. There are no further call attempts. To deactivate automatic redialing during the dialing process press ESC. If you like to deactivate automatic redialing in the idle state of the phone,proceed as follows:

Autom.repeat

Subscriber

busy

s s

request

Yes

Autom.repeat

request

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Page 26

Microphone activation/deactivation, open listening and hands-free calling

Activating/ muting the microphone

The mute function allows you to switch off the handset microphone during a normal call, or the telephone microphone during hands free calling. The party you are calling will then no longer be able to hear the conversation you conduct with personsin the room (room enquiry). However, you will continue to be able to hear the party on the phone.

Call duration and cost logging are continued even if the microphone has been de-activated.

Mute speak

Room enquiry

Speaker function

The “Speaker” functioncan beactivated when there are other persons inthe room who wish to also participate in the call.You continue to talk intothe handset while this functionis active. You can set the volume during the call as described on page 61. Please inform the party you are calling thatopen listening is activated. »|« indicatesthat open listening is activated.

When you hangup thehandset whileopen listening is active, both open listeningand thecall itself are terminated.

L L

Begin open

listening

End open

listening

Hands Free Calling

The handsetremains in its cradle during handsfree calling. The built-in microphone and the speaker are activated. Any actions arecarried out using theopen listening / hands-freebut ton only. Youcan switch back to normal »handset« callsat any time during hands free calling by merely liftingup thehandset. You can alsoswitch fromnormal »handset«calling to hands free calling whenyou hangup the handset after pressingthe openlistening / hands-free but ton. During hands-free calling acoustic signals such as the call waiting signal are not trans mitted. Please inform the party you are calling that hands-free calling is activated. »|« shows that hands free calling is activated.

20 Making telephone calls

Begin hands free

calling

Dial number

End hands free calling

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Headset use

You can connect a headsetto your telephone. Connectand configure the headsetas descri bed on page 5. You can use the handset or the headset for making calls.

Activating and deactivating the headset

For headset operation, one of the functions buttons must be configured as a headset key. The LED assigned to this key indicates,whether the headset in switched onor off (LED on or off).

activate headset Dial number Call via headset

t g

deactivate he

adset

Activating and deactivating open listening while using the headset

Call via headset

Activate open lis-

tening

Call via headset and

open listening

Deactivate

open listening

Call via head-

set

deactivate headset

Message

The message function allows you to establish a connection to a different telephone, without this connection having to be actively accepted(picking up the handset, hands-free callingor loudspeaker). This isa simplex(one-way) call in which only the partythat initiated the message will be heard. As soonas a telephone accepts the message,the connection is established. You will hear a brief acoustic tone before the actual message.

For a message call, enter theinternal number of theparty you wish to call.You also only need to enter the internal number with direct exchange line access. For ex ample: »22« instead of »*22«.

When amessage comes in for your telephone,the number or the name of the party sending the message appears inthe display.The messageis preceded bya briefacoustic signalover the speaker. The message can be terminated at any time by pressing ESC. Messages areaccepted automatically by the phones beingcalled by activating the open lis tening function when:

the phone is idle.

•

messaging has been enabled for the pabx(control by means ofthe »Enabling messa

•

ges« function key). »Station guarding« is not active.

•

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Making telephone calls 21

Page 28

Messages can also be received even if the »Station guarding« function is active when the »Enabling messages« function key has been programmed and is activated.

You can initiate a message using the procedure described in the following, or using a pro grammed function key. You can also initiate a message during an ongoing call (inquiry call) using the corresponding function key.

You can only utilize this function if the messaging feature has been enabled in the pabx for your MSN extension number.

Begin as follows:

M s > s

Acoustic Message

t Enter the telephone number, for which the

message is to be given, or select an entry from

the telephone directory.

As soon as a telephone accepts the message,

the connection is established.

Press the open listening/hands-free button to

end a message.

ˆ| Message to

ˆTel. drctry

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ| Message 22

ˆ00.24 MSN-1

ˆmemo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

MSN-1

Display

Intercom

The intercom function allows youto establish aninternal connection toanother system telephone withoutthe called system telephonehaving to accept the call actively(lift up handset, hands free calling/activate open listening). This is a call in which both parties can speak to one another. As soon as the system telephone hasaccepted the intercom call, the connection is establis hed. You will hear a brief acoustic tone before the actual intercom call begins. If one of the parties picks up the handset during anintercom call, the call becomes astandard type of call.

For an intercom call, enter the internal number of the party you wish to call. You also only need to enter the internal number with direct exchange line access. For example: »22« instead of »*22«.

When an intercom call comes in for your system telephone, the number or the name of the calling party appears in the display. Intercom calls are preceded by a brief acoustic signal over the speaker. The intercom call can be terminated at any time by pressing the ESC key. Intercom calls are accepted automatically by activating the »Hands- free« feature when:

the telephone is idle,

•

the intercom feature has been enabled forthe pabx (control by means ofthe »Enabling

•

intercom« function key). »Station guarding« is not active.

•

22 Making telephone calls

Kommunikationstechnik

Page 29

Intercom calls can also be received evenif the »Station guarding« function is active when the »Enable intercom calls« function key has been programmed and is activated.

You caninitiate intercom calls using the following procedure, or using a programmed functi on key.

You canonly utilize this function if the intercom feature forsystem telephones has been enabled in the pabx for your MSN extension number.

Begin as follows:

M s > s

Acoustic Intercom

t Enter the telephone number, for which the in

tercom function is to be activated, or select an entry from the telephone directory.

The connection is set up when the telephone has accepted the intercom function. To end the intercom function, press the open listening/hands-free key.

ˆ| Speak to

ˆTel. drctry

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ| Intercom 22

ˆ00.25 MSN-1

ˆmemo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

MSN-1

Display

Automatic completion of call

Using the function automatic completion of call to busy subscriber feature, you can reach a party whose lineis busyor who is not nearhis orher telephone. You are thennotified thatthe party for whichcompletion of call has been configured cannow be reached. You receive this information from the exchange office for external call-backs and from the PABX system for internal call-backs. The telephone display then indicates »Autom. callback«. This display alternates every 2 seconds between the numberor nameof the desiredparty. Assoon asyou accept thisinfor mation (by picking up the handset, for example), the selected party is called automatically.

Completion of call to busy subscriber (CCBS)

You hear the busy signal when calling the extension of the person you are trying to reach. »Completion ofcall to busy subscriber« allows you to call theextension as soon as the other subscriber hangs up his or her telephone.

Automatic completion of calls on no reply (CCNR)

When you call the desired number you always get a ringing signal, but the party is not near the phone or does not answer. Using the function »Completion of call on no reply« you can reach the party immediately when he/she endsa call, or lifts and thenreplaces his/her hand set.

Kommunikationstechnik

Making telephone calls 23

Page 30

Programming completion of call to busy subscriber

b t g

Dial number

The »Clbckbusy« softkey is only displayed, when automatic completion of calls are possi ble with the exchange office or with the pabx. The features »Completion of call to busy sub scriber« or »Completionof call on no answer«must be applied for atyour service provider for external call-backs.

You can configure three call-backs at a time. If you are using an LCR procedure (e. g. the LCR procedureof the phone), the»Completion of call to busy subscriber«function is carried out automatically via your standard network service provider.

If automatic redialing is active, the »Clbckbusy«softkey is shown on the display. Press the right arrow button or the »continue« softkey, to return to the normal idle state display.

Subscriber busy or

does not answer

Clbckbusy

Viewing and clearing call-back calls

When the phoneis inidle, anycall-back calls that are initiated can beviewed inthe displayby pressing the softkey »Clbckbusy«. Press this softkey to view the call-back calls. You can then view the individual completion calls using the arrow keys. If you wish to delete a call completion, select thiscall usingthe arrowkey and then press the menu key,followed bythe »delete?« softkey.

All completions of call are automatically deleted after a predefined period. This time is set by the service provider for external call-backs and by the PABX system for internal call-backs.

If the ISDNtelephone isdisconnected from the ISDN network, (for exampleby unplugging the ISDN connector of the phone or by switching off or resetting the pabx), all requested call completions will be lost.

Parking

The parking function allows you to interrupt a call for up to three minutes. You can then un plug the plug-in connector for yourISDN system telephone fromthe ISDN outlet and plugit in in a different room. You can continue with the previous call after »unparking« it. Or you can »unpark« the call at a different phone and continue your call there.

Parking is only possiblewhen onlyone connection iscurrently activewith your ISDNtelepho ne. After you unpark the call, the number for the parked subscriber will nolonger be shown.

A »parking code« (0....99) isused toensure that youare returnedto theproper callwhen two

calls are parked. The default parking code is 55.

24 Making telephone calls

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Page 31

If you parktwo callson anISDN busthis busis thendisabled forfurther calls. “Un parking” is possible only on the bus on which the call was also parked. Parking isonly possible when only one connectionis currently active with your te lephone.

Parking

Conversati

Unparking

park

Enter park

code

Disconnect and

then reconnect

> s

unpark

Enter

park code

b g

Conversation

Malicious call identification (MCID)

If youreceive a prank or malicious call, you can arrange forthe number of the caller to be saved at the exchange. To enable thisfeature (Maliciouscall identification),it must first be applied for atyour network service provider.

Identification of the caller is effected in theexchange and the numberstored there with information on the number of the caller, the date and the time of the call.

You can use this feature in 2 situations.

Malicious call identification during ongoing call

Call with sub

scriber

After the caller has hung up the handset

Call with sub

scriber

You want to identify a caller.

You wish to determine the caller,

but he/she has already hung up

the handset.

mcid

The telephone number can then be

established in the exchange.

mcid

The telephone number can then be

established in the exchange.

You can initiate tracingonly inthe courseof anongoing callwhen youare conduc ting hands-free calling using the telephone.

Kommunikationstechnik

Making telephone calls 25

Page 32

Keypad and tone frequency dialing (dtmf dialing)

During an ongoingcall you can take advantageof other features using keypad sequences or DTMF dialing. In the telephone configuration program you can set whether keypad sequen ces orDTMF dialing is to be possible in theinitial status of the telephone. The display indica tes which other functions (keypad or dtmf) are possible. »Keypad« softkey is displayed. dtmf sequences can be entered right away and key

pad sequences only after you press this softkey.

»dtmf« softkey is displayed. keypad sequences can be entered right away and

dtmf equences only after you press this softkey.

Keypad and dtmfsequences can also be storedfor function keys, which can then be used during a call.

Keypad

Using theKeypad function you can manage service or features in the PABXsystem or inthe network of the service provider byentering character strings anddigit sequences via thekey pad. Ask your network service provider about this and consult the manual for your PABX to determine whether »Keypad« is supported.

Tone Frequency Dialing (DTMF dialing)

Using tonefrequency dialing, you can transmit multifrequency signals (DTMF signals) during an ongoing call in order, for example, to poll your answering machine or for using mail systems. If callwaiting is active for an ongoing connection, tone frequency suffix dialing can not be utilized.

Keypad

dtmf

Input of character strings

and digit sequences

26 Making telephone calls

Kommunikationstechnik

Page 33

Conducting calls with several parties

Call waiting

If, during an ongoing call, a second call comes in for you, the second call is signaled when “Call waiting on” is set (see page 67).

Call with subscri

ber 1

waiting call

(250 subscri

bers 2)

You can take a waiting caller, reject thecall, or switch to a different subscriber.You can not transfer any calls if you already have four calls on your phone.

Enquiry Call

You have the option of establishing up to three other connections during an ongoing call using the enquirycall feature. You can also use the MSN assignmentkey, aline key or anextension key to initiate an enquiry connection.

Call with subscriber 2;

Party 1 is put on hold

Call with sub-

scriber

Party 1 is put on

hold

t g

Dial number

Call with sub-

scriber 2

If you wish to set up further connections, proceed as described above. An active connection can be terminated bypressing the key forending a call. Youcan return to the call that was previously puton hold. If there are noother calls on hold, anew connecti on can then be set up.

Call transfer (switching)

When acall is transferred, the active subscriberand the subscriber for the connectionprevi ously put on hold are always connected with one another.

You can initiate an enquiry call yourself (e. g. in order to announce the call) and can then transfer the call.

Call with sub

scriber 1

Kommunikationstechnik

Party 1 is put

on hold

t g

Dial number

Call with sub

scriber 2

transfer

Making telephone calls 27

Page 34

Please note that this feature (ECT - Explicit Call Transfer) must be supported by the PABX system when transferring two (2) external calls, or, when you use your phone directly on the network termination unit, of your network service provider.

Broker’s call

If you have more than one connection active at your telephone (call waiting or enquiry call) (max. of four connections), you can talk to these parties alternately (Broker’s call). For this, there are up to four softkeys available, depending on the number of connections on hold (»conn1«,... »conn4«). If the number or the name of the other party is known, the associa ted name or number is shown in the display instead of the text »Connection «.

Call with sub

scriber

If you have configured extensionand line keys youcan also carry out Broker’s calls between different callers using these keys. To terminate an active connection, press the disconnect key. You are then returned to the call that was previously put on hold.

> s

Connection 1

Connection 4

...

Call with desi red subscriber

> s

Connection 1

Connection 4

...

Call with desi

red subscriber

Three-party conference

If you have an activeconnection and a connectionon hold at yoursystem telephone, youcan initiate a conference call with these two parties. Allthree partiescan speak to one another. Conference calls are not possible with more than two (2) connections at your phone.

Call with sub

scriber 1

To end the three-partyconference, press thesoftkey »return_to_«. You are reconnected with the subscriber of the last previous active connection. The other subscriber is put on hold.

> s

Connection 2

Call with sub

scriber 2

Conference

Conference with subscri

bers 1 and 2

28 Making telephone calls

Kommunikationstechnik

Page 35

Telephone operation

Telephone directory

If the name ofthe caller isto be shownin the displayinstead of thecaller’s number, this number must be entered in the telephone directory with thatname (including prefix and, when used with a PABX, the line access digit). Display of the caller name is only made when the transmitted numbercorresponds to the number stored in the phone directory.

If thetelephone is disconnected fromthe ISDN network and then reconnected, or if thedata for the telephone directory are transferred to the system telephone via the PC program, the directory must be reorganized internally. This process takes placeautomatically and mayre quire a fewminutes. During this time, the telephonedirectory of your telephone isnot availa ble for use.

Settings for telephone book entries

Name and number

Each telephonebook entry consists of a name (20 characters max.) anda number (26 digits max.). The assignments for the keypad for entering letters, digits and special characters are described on page 11.

Outgoing number (MSN assignment)

You can assign a number to each entry (»MSN-1« … »MSN-10«) that is to be transferred to the party beingcalled foroutgoing calls. To set up a connectionwith this MSN prefix first dial the number in the telephone directory in call preparation and then lift up the handset of your phone. If you establish a connection using an MSN assignment key the number (MSN) for this key is displayed at the party you are calling.

To define the number (»MSN-1«... vMSN-10«), that is to be displayed at the party being cal led, usethe telephone directory program on the WIN-Tools CD. If you do not assign a num ber to anentry, or assign an incorrect number (onethat is not in thephone directory), the first number entered for the telephone is transferred (»MSN-1«).

Special dial (VIP tone) tone

You canprogram a special dial tone and for each entry and set the volume separately. Acall is signaled using the set special ringing tone when the caller also transmitsthe corresponding number. Thisspecial ringing tone will then have priority over the ringing toneassigned to the selected MSN.

Info text

You can store an info text for each entry. The information text is diplayed if:

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you select an entry in the telephone directory with the OKkey during call preparation.

•

you press the softkey »Info« when a call is signalled.

•

you press the softkey »Display« during a connection.

•

The info text length is restricted to 42 characters. The assignments for the keypad for ente ring letters, digits and special characters are described on page 11.

Adding an entry to the telephone book

Begin as follows:

M s s s

Program nos. Tel. drctry New

Enter the name.

In this example: »Dean«.

Confirm your entry by pressing OK.

Insert a number.

In this example: »0123456«.

Confirm your entry by pressing OK.

Editing a telephone book entry

Begin as follows:

M s s s

<> O

Program

nos.

Change the existing name as described on

page 11.

In this example: »Dean, James«.

Confirm your entry by pressing OK.

Change theMSN extension number as descri

bed on page 11.

In this example: »01122334455«.

Confirm your entry by pressing OK.

Tel.

drctry

List

ˆInput telephone book

ˆName>Dean_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆInput telephone book

ˆNumber>0123456_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Enter first letter Select entry

O <> O

ˆ Change tbook data ˆ input

ˆName>Dean, James

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆChange tbook data

ˆ input

ˆNumber>01122334455_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

30 Use

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Deleting a telephone book entry

Begin as follows:

M s s s

Program

nos.

Tel.

drctry

delete

Enter first letter Select entry

O <> O

Programming a special dial (VIP tone) tone for a telephone book entry

Begin as follows:

M s s s <> O

Select entry

<> O

Program nos. Tel. drctry Sp.ton. call

Press the arrow buttons to select the ringing tone melody. Confirm your entry by pressing ok.

Use the arrow buttons to set the volume. Confirm your entry by pressing OK.

ˆ Dean, James {}

ˆMelody

ˆ-----------©--------

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ Dean, James {}

ˆ - ©©©--- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Programming an info text for a telephone book entry

Begin as follows:

M s s s

Program

nos.

Enter the data for the telephone book entry. Confirm your entry by pressing OK.

Tel.

drctry

Info

Use 31

Enter first letter Select entry

ˆˆAdd. info. for tbook ˆ entry

ˆSen. eng. testcom ˆBirthday: 15.05.1955_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

O <> O

Page 38

VIP Memory

You can program VIP numbers for each of the ten buttons 1 … 0 including a name (20 cha racters max. ) and a telephone number (26 digits max.).

Making an entry into the VIP memory

Begin as follows:

M s s s <> O

Select VIP

destination

ˆ Program VIP name

ˆV0>Dean_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆProgram VIP number

ˆV0>012345_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Program nos. VIP New

Enter the name of the VIP target. In this exam

ple: »Dean«.

Confirm your entry by pressing OK.

Insert a number.

In this example: »012345«.

Confirm your entry by pressing OK.

Editing a VIP entry

Begin as follows:

M s s s O

Program nos. VIP List

Select VIP

destination

32 Use

Change the existing name as described on

page 11.

In this example: »Dean, James«.

Confirm your entry by pressing OK.

Change theMSN extension number as descri

bed on page 11.

In this example: »01122334455«.

Confirm your entry by pressing OK.

ˆ Program VIP name

ˆV0>Dean, James_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆProgram VIP number

ˆV0>01122334455_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

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Caller and memo list

The phone has a combined caller and memo list. A maximum of 30 entries (calls, memos SMS messages or UUS1- messages) are stored in this list. Entries in the caller or memo list are indicated by the softkey »Caller list«. You always have the most current entries in the list. The most recent entry is displayed first. When you pressthis softkey the number of newentries isshown on the display (forexample: »New calls: 4!«) and the number of new SMS or UUS1 messages (for example: »Mes sages: 2«).

Also shown in frontof eachentry is thenumber forthat entryin the listand thetotal number of all entries in the list.

For example: »3/10: 1122334455...... *«.

If thenumber in this entry is identical to a number inthe telephone directory (phone directory of the telephone or thepabx) the name isdisplayed instead of thenumber. Youcan alsoview the time and the date of each entry as well as information (if applicable) about it. If you lift up the handset of your phone while you are viewing an entry in the list, that caller is then called automatically. Single entries can be selected for deletion.

Caller list

Calls that you do not accept, or that you specifically refuse, are stored in the caller list. When acall is made with a subscriber fromthe caller list (you call or you are called), the entry is automatically deleted and transferred into the redial memory.

Memo list

You can store a telephone number under a scratchpad memo. You can not input letters or any other special characters. When a call is made with a subscriberfrom the scratchpad list (you call or you are called), the entry is automatically deleted and transferred into the redial memory. You can enter a memoduring a callor in theidle state. Thefollowing entries inthe list arepossible:

Manual entry.

•

Telephone number from short dialing memory.

•

Telephone number from directory.

•

Telephone number from direct dialing memory (Function keys).

•

Number from the redialing memory.

•

SMS / UUS1 messages

When you receive a new message the number of messages you have received up to that time is displayed when the telephone is in the idle state. The phone number, or the name of the party whosent the message, and information aboutthe typeof message (SMS or UUS1) are shown in the caller list. When youpress the menu key you canread the received message immediately, or save it in the list of SMS or UUS1 messages for reading at a later time. After you view a new message that is located in the list of saved UUS1 or SMS messages, that message is then deleted from the caller list.

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Viewing the caller list

In the upper rows of the display you see the type of entry (»call«, »memo«, »UUS«, »SMS«), the date (for the first two days »today«or»yesterday«), the time and the number (MSN). »*« »a« »n« »i«

<> Youcan viewother entriesusing the arrow but-

The telephone is idle. The softkey »Caller

list« in the lower row of the display indicates

that an entry is present in the list. Press this

softkey.

The bottom lines show the entries available in

the caller list. The active entry (the one you

have selected with the arrow buttons) is high

lighted.

New call ornew UUS1 or SMS text message

Call

Memo

Call ignored by callfilter

When you view the caller list again, entries that you have already viewed but not deleted are no longer marked by »*« on the display, but rather by »r«.

tons.

ˆUUS:2 08:30 }

ˆ ˆTel. drctry ˆ Quiet ˆVIP ˆ Caller list

call today {}

ˆ 07:21 MSN-1

ˆ 1/09:Miller office·*

ˆ 2/09:TONY··········* ˆ 3/09:123456········n ˆ 4/09:Purchasing····*

ˆUUS yesterday {}

ˆ 15:24 ˆ 5/09:112233445566· n

ˆ 6/09:Sales····· *

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Further information about a call / memo

<> M

If you wish to view more information about the entry, select the entry using the arrow key and then press the menu button.

s You now have the option of deleting the num

ber, store it inthe telephonebook or have more information displayed for the selected entry. You may want to press the softkey »Info« for example.

34 Use

Call-box Today {}

ˆ 07:21 MSN-1

ˆ1/09:Miller office·*

ˆ 2/09:TONY··········*

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ 1/Miller office } ˆCall today 07:21

ˆMSN-1 Info ˆTel. drctry

ˆdelete? ˆ continue

Page 41

The display now shows information about the

<> C

»delete?« The entry is removed immediately. »Info« Viewing further information about the call.

»Tel. drctry« Entering the number of the caller in the phone book of the phone. »continue« Viewing the next entry in the caller list.

call. If not all information fit into the screen, use the arrow keys to display more. Press the C-buttonto leave the menu.You can then use any one of the other options.

For example: The MSN extension number to which the message wassent and the telephone number of the sender.

ˆ 1/Miller office

ˆ0123456789 ˆto MSN-1 ˆ(& MSN-2) ˆcall today 07:21 ˆ( 2 x call)

Further informationen about a text message (SMS / UUS1)

<> M

<> O

»save« Saving the message in the corresponding list of messages and deleting

»delete?« The message is deleted immediately and added to a list of messages. »Info« Viewing further information about the message.

»Tel. drctry« Entering the number of the caller in the phone book of the phone. »continue« Viewing the next entry in the caller list.

If you wish to view more information about the entry, select the entry using the arrow key and then press the menu button.

Press the rightarrow buttonto have the »Tel. drctry« softkey displayed.

Press the softkey »read«.

The arrow (»†«) in the top row indicates an in coming text message.

If the message is not displayed completely press the arrow keys to view the rest of the message. Press ok if you have finished reading. Sie können dann eine der weiteren Optionen nutzen.

the entry in the caller list.

For example: The MSN extension number to which the message wassent and the telephone number of the sender.

ˆ UUS yesterday {}

ˆ 15:24 MSN-5 ˆ 5/09:112233445566 n

ˆ 6/09:Sales *

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ 1/Sales } ˆUUS yesterday 15:24

ˆMSN-5 Info ˆread ˆ save ˆdelete? ˆ continue

ˆ* UUS 01/03 †

ˆSales················ ˆThanks! Let's meet ˆat 15.30

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

MSN-1

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Deleting the caller / memo list

Deleting an entry

Deleting all calls

You can delete all entries of the caller / memo list simultaneously. Text messages you have received (SMS / UUS1) will not be deleted.

s <> M s

Caller list

Select the entry you

wish to delete

delete?

s <> M > s

Caller list

Select entry

Delete all calls?

Entering the number of the caller in the phone book of the phone

Begin as follows:

s <> M > s

Caller list

Enter the name. In this example: Dean. Confirm your entry by pressing OK.

The memo or caller list then displays the name instead of the number.

Select entry

Tel. drctry

ˆInput telephone book

ˆName>Dean`

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ 5/Dean

ˆCall today 08:12 ˆ Info

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Entering a memo

You can add a memo number from:

the telephone’s phone directory (»Tel. drctry« softkey)

•

the direct dialing memory / function keys (»direct« softkey)

•

the VIP memory (»VIP« softkey)

•

the redial list (»redial« softkey or redial button)

•

or add a new number manually (»New« softkey)

•

The following example describes how to add a new number as a memo.

Begin as follows:

> s s

Memo New

(Abc)

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Enter the number you wish to store as a memo. In this example: »0123456«. Confirm your entry by pressing OK.

ˆMemo number create

ˆ>0123456_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

SMS and UUS1 text messages

With this phone you can send and receive SMS or UUS1 messages (SMS - Short Message Service, UUS1- User to User Signalling). You caninput a text message using thekeypad on the phone.

Sending and receiving of text messages is only possible when the sender hashis/her number transmitted to the receiving party, where it is also displayed. This is why text messages are not transmitted, or not displayed on the telephone, when the phone number is not transmit ted with the message.

An incoming text message is signaled by twobrief acoustic tones in the phone. Ifthe phone is idle, the number of messagesreceived is displayed,along with information aboutthese mes sages in the caller list.

SMS Text Messages (subject to terms of network provider)

SMS allowsyou to send and receive text messages to/from otherphones in a fixed-line network or to/from cell phones. A short message is restricted to 160 characters.

Sending/Receiving of SMS messages is only possible:

When youuse this telephone with a system telephonypabx system that supports the

•

SMS feature. When you have registered this feature at your network service provider, or the provi-

•

der of the SMS center for your ISDN connection. When the phone number for the SMS center is stored inthe telephone.

•

Consult the provider ofthe SMScenter thathas beenconfigured to establishin whichmobile communication networks SMS messages can be sent and the costs for sending and recei ving SMS messages. This telephone does not support the transmission of SMS messages with special content (for example images, audio).

The telephone stores all SMS messages you have received or sent in two separate lists. Up to 10 received an 10 sent SMS messages can be stored.

Please not that free storagespace must be availableto receive SMS messages. You cannot receive more than 10 SMS messages.

SMS messages youhave sentcan bestored ina list.If this list is full, then the last SMSsent is stored temporarily.

UUS1 text messages

You can send text messages from one telephone to another without having to call thatparti cular subscriber. UUS1 text messages are limited to 31 characters.

UUS1 text messages can also be sent to internal and external telephones. You can only use this feature with external telephones if »UUS1 (User to User Signa ling)« has been applied for (and approved) for your ISDN connection.

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Page 44

Note that all terminal devices that areused (telephones, pabx systems) mustsupport the fea ture »UUS1 (User to User Signaling)«.

The telephone stores all UUS1 messages youhave received or sentin two separate lists. Up to 10 received an 10 sent UUS1 messages can be stored.

Please not that free storage space must be available to receive UUS1 text messages. You cannot receive more than 10 UUS1 text messages.

UUS1 messages you have sent can be stored in a list. If this list is full, then the last UUS1 message sent is stored temporarily.

Creating and sending text messages

You can senda textmessage toa number stored in your telephone (telephonedirectory, VIP memory or direct dialing memory), or input a new number for sending. To do this, press the appropriate softkey »Tel. drcrty«, »direct«, »VIP«, »New«or»redial« in the menu »Send mail«.To select a numberassigned toa functionkey (»direct«)or todial anumber from the redialing memory you can also press that corresponding key.

When sending textmessages thefirst number(»MSN-1«) enteredin thetelephone or the numberspecified by means ofthe userkey are transmitted withthe messa ge.

Begin as follows:

Example: Creating a UUS1 text message

> s s s

Message SMS or UUS Send mail

Insert the text. In this example: »Meeting 9.30 to 11.00 George«. Confirm your entry by pressing OK.

s Press the corresponding softkey to select a

number stored in your telephone, or press »New« to enter a new phone number. For ex ample: »New«.

38 Use

Insert a number. For example: »2200«. Confirm your entry by pressing OK. The text message is transferred to the defined recipient.

ˆ Send mail

ˆUUS>Meeting 9.30 a.m. ˆto 11.00 a.m. George_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ Send mail/UUS

ˆTel. drctry

ˆVIP

ˆDefine targt. numb.

ˆ>2200_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Repeat

New

direct

Page 45

s Finally, you can store the text message in the

appropriate list (»ok« softkey) or keep it in the temporary memory (»No« softkey).

Important notes for entering numbers with SMS transmission

If the »Directexchange line access« feature isswitched off for your telephone,then you must enter the line access digit before the target number. The line access digit must be stored in the telephone. When the telephone is connected to a pabx for which direct exchange line acces has been programmed, the you can dial the target number directly.

ˆ Save message?

ˆNo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Viewing newly received text messages

A new message can be displayed from the caller list (see page 33) or from the received text messages list. Onceyou haveread amessage from thelist of temporarilystored text messa ges, it is deleted from the caller list.

Viewing received or sent text messages

The following features are available when viewing temporarily stored text messages:

Resending a text message.

•

You can edit a text message before actually resending it. Deleting a text message.

•

Entering the number, to which the text message was sent or from which it was recei-

•

ved into the telephones directory. Putting a text message into the list of permanently stored messages(UUS1 only).

•

Begin as follows:

Example: Reading a received UUS1 message

The most recently added text messageis displayed first. Anew, unread text messageis mar ked with an »*«. The following information can be displayed for a text message:

•

> s s s

Message

Number of the text message in the list (in this example:»01/03«). Received (»†«) or sent (»‡«) text message (in this example: »†«). Number, for which the text message was sent (in this example:»MSN-1«). Number of the sender / receiver (in this example: »2200«).

SMS or UUS

Use 39

read,Inbox

read,Outbox

Page 46

Press the arrow keys to view the entire text messages. Press OK to access the next menuwith further options.

ˆ* UUS 01/03 †

ˆ2200················· ˆI'LL PROBABLY BE 30 ˆMINUTES ˆLATE.

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

MSN-1

In the upper rowof thedisplay yousee thedate and the time, when youreceived the message. To select an action, press the corresponding softkey.

»send« Editing and then sending the text message.

»delete?« Deleting a text message. »Tel. drctry« If you wish the sender’s or receiver’s number stored in the telephone di

»continue« Viewing the next temporarily stored text message. »Text Save« (UUS1 only)

To send the text message, please proceed as described for »Creating and sending text messages« (see page 38).

rectory, press the right arrow button and then the »Tel. drctry« soft key. Enter the name for the phone book entry and confirm by pressing OK.

Moving the text message to the list of permanently stored message. To do this, use the arrow key to select the storage location and confirm by pressing OK.

ˆUUS 01/03 today }

ˆ† 10:36 MSN-1

ˆsend

ˆdelete?

Save text

continue

Permanently stored text messages (UUS1 only)

You can store up to five UUS1 text messages permanently in your telephone. You can then edit, delete or send these text messages. You can only input these messages directly into your telephone.

Begin as follows:

> s s s

Message UUS Select text

<> Press the arrow keys toselect a text message. ˆ Select text {}

ˆ1:

ˆ2: ˆ3:

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

O PresstheOK to enter or changethat text message. Confirm yourentries by pres

sing OK.

M Pressthe menu key to send or deletea messa

ge.

40 Use

ªªªªªªªªªªªªªªªªªªªªªª

ˆsend

ˆdelete?

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Page 47

»send« Editing and then sending the text message.

»delete?« Deleting a text message.

To send the text message, please proceed as described for »Creating and sending text messages« (see page 38).

Automatic sending of text messages (only UUS1)

You can send aUUS1 textmessage automaticallyto acaller. Forthis, message1 inthe listof permanently stored messages is used.

Begin as follows:

s Press the softkey »Incoming«, to activa

> s s > s

Message UUS Incoming

ˆ Message / UUS {

te/deactivate automatic sending of messages. »Incoming ˜«:automatic sending active. »Incoming«:automatic sending not active.

ˆIncoming ˜

ˆInhib. receiv.

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Configuring the text message reception mode (UUS1 only)

You can program your telephone for external or internal UUS1 text message reception. Reception of externaland internal text messages can be inhibitedseparately. You can program the telephone directory in such a way that specific text messages can be received.

If you have disabled reception, external orinternal text messages canonly be received when the sender’s phone number has been stored in the phone book with a special call signal.

Begin as follows:

s Press the »external«or»internal« soft

> s s > s

Message UUS Inhib. recev.

ˆInhib. receiv. / UUS

key to enable or inhibitreception of UUS1 mes sages. For example: »external ˜«: .Reception of external mes sages inhibited. »internal«: Reception of internal messages is possible.

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

external ˜

internal

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Error when sending or receiving an SMS

Error while sending an SMS

A corresponding error code is displayed in the event that for some unseen reason it is not possible to transmit an SMS. Contact the SMS Service center ofyour network service provi der / carrier to find out which error codes are displayed.

Error while receiving an SMS

There may be various reasons for it not being possible to receive an SMS, or for only having voice output:

The feature SMS has notbeen applied for (andapproved) at your networkservice pro

•

vider and/or the provider of the SMS Service Center. The SMS has been transferred by outside serviceproviders which did not transmit this

•

message as an SMS. Permanent number suppression (inhibit) is activated for your ISDN connection.

•

Ten SMS messages have already been stored in your telephone, preventing any furt

•

her SMS messages from being received.

Station guarding

If you donot wishcalls tobe signaledwith the programmed melody and volume, you can active the »Stationguarding« feature. Depending on the specific setting, all calls will be displayed optically or along with a brief acoustic signal. To set the volume for the brief acoustic signal, proceed as describedon page62. Inthe idle statean »r«or»R« inthe displayshows that the function »Station guarding« is activated. »No« The function »Station guarding« is deactivated. »Ringing signal off« »ok« Calls are signaledfirst bya brief acoustic signaland then only optically dis-

Calls are signaled optically only (»Q« shown in the display).

played (»q«).

42 Use

s s

Quiet No/Ringing signal off/ok

Page 49

Setting up cost monitoring

You have the option of logging the accrued communication costs for your telephone. You must apply for this feature to your network service provider.

Ask your service provider on the possibilities of charge data transmission. Please note that transfer of allcost information from the exchange officeto yourtelephone may not always be possible fortechnical reasons. Any pricereductions and special rates or conveniencefeatu res utilizedmay result in differences between thedata stored in the telephone andinformati on listed in the phone bill.

Procedures for charge rate transmission

There are several standardized procedures for transmitting call charge rates. Usually the same procedureis employed at one connection that is recognized and stored automatically for future use by the telephone.

In the event that the type of charge information transmission is not stored in the phone, »Wrong charge type« then appears in the display. In this case you should delete all charge information stored in the telephone (see also: vie wing/deleting total costs). Recognition and saving of the procedure that is used fortransfer of cost information is then re-activated.

You can set thetariff factor andthe currencywhile configuringyour telephone with the PC.

Viewing and deleting costs

If you have implemented PIN protection for your phone’s configuration (see page 58), clearing of the charge rate accounts isalso PIN protected. Afterpressing thesoftkey »delete?« you then need to enter the PIN.

Viewing/deleting costs for the last call

Begin as follows:

> s

Charge

The charges for the last call are shown. To delete them, press the »Delete« softkey.

Use 43

ˆLast conn.: }

ˆLast conn.

ˆdelete?

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

0.18 GBP

Total

Page 50

Viewing and deleting total costs

Begin as follows:

> s s

Charge Total

You can view the sum of the charges accrued for all MSN extension numbers. To delete them, press the »delete?« softkey.

ˆTotal: }

ˆLast conn.

ˆdelete?

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

1.55 GBP

Total

If thesum of the costs is deleted, all MSNcost accounts are also deleted simulta neously and recognition and saving of the procedure that is used for transfer of cost information is then re-activated.

Viewing/deleting costs for specific extension numbers (MSN)

Begin as follows:

> s > s

Charge MSN-2

You can view the sum of the charges accrued for aparticular MSN extension number.In this example for »MSN-2«.

<> s

To delete thetotal costs for the selected extension number (in this example MSN-2), press the left arrow button and then the »delete?« softkey.

ˆMSN-2: }

ˆMSN-1

ˆMSN-2

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆMSN-1: {}

ˆLast conn.

ˆdelete?

0.31 GBP MSN-3

MSN-4

0.31 EUR

Total

Setting the tariff factor and the currency

Begin as follows:

M s s s

Configuration Charge

»Charge« Enter the new charge factor and confirmyour entry by clicking »OK«. The

»Currency« Enter the new currency and confirm your entry by pressing OK. The cur

44 Use

charge factor length is restricted to 4 characters. To enter a comma, use the asterisk key.

rency name is restricted to6 characters. The assignmentsfor the keypad

Page 51

for entering letters, digits and special characters are described on page

11.

»delete?« All charge data stored in the telephone are deleted. Recognition and sa

ving of the procedure that is used for transfer of cost information (see page 43) is then re-activated.

Programming a charge limitation for a specific extension number

You can set up a charge account for each number (MSN) that has been entered in the tele phone. An amount in the configured currencythat is available for making calls will then beal located to this account for the defined number (MSN). Once this amount has been exhaus ted, only free-of-charge calls can be directed for this MSN extension number. When you have programmed specific dial ranges for this telephone, calls with costs can be directed to the unrestricted numbers. If this limit is reached during an ongoing call, the call can be completed. When the amount for the account is increased, or when the accrued charges are cleared calls with costs can again be made.

Attention: Not all service providers transfer charge rate information. If you make calls using a service provider which does not transmit charge information, the charge account is ineffectual.

Configuration of a charge account for a phone number (MSN) is described as follows using MSN1 as the example.

Begin as follows:

M s s s > s

Configuration MSN MSN-1 … MSN-10 Charge

If you enter the amount available for making calls as »0«, the charge accountis not activated.

Enter the amount that is available for this num ber for making calls. Confirm your entry by pressing OK.

ˆDial inhib. by charge

ˆLimit/GBP>10`

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Enabling or inhibiting an extension number (MSN) for out

going calls

Each number storedin thephone (»MSN-1«…»MSN-10«) can beenabled orinhibited sepa rately for outbound calls. If you have inhibited an MSN for outgoing calls, no outgoing calls can be initiated through this number (e.g. MSN assignment via function key). Incoming calls can continue to be received by this number. If you attempt to set up acall using a numberthat has been inhibited for dialing,the following

Use 45

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message is shown in the display »Inhibit.:MSN«. Enabling or inhibiting of a number for outgoing calls is protected by an MSN-specific PIN. You must enter this PINin advance duringconfiguration of thenumber (MSN). After that, you can inhibit or enable dialing of external numbers (outgoing calls) for this MSN.

Begin as follows:

> s s

inhibit MSN-1 … MSN-10

MSN extension number

Specific PIN for the

A check mark displayed next to the individual softkeys indicates the current status.

s To inhibit dialing of external numbers for aspe

ˆ MSN-1 ?

cific MSN press the softkey »inhibit«. To re-enable a number (MSN) for outbound calls, press the softkey »enable«.

ˆinhibit

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

enable ˜

Displays during a call and charge information

The following displays are possible during a call:

Call display for phone number

(»0123456«).

Call display for phone number

(»0123456«) and time (»07:41«).

Call display for phone number (»0123456«) and duration (»32.43«) of the call. For exam ple, the duration of a call can be displayed for all incoming connections or when there are no charge data available.

ˆ0123456

ˆ MSN-1 ˆ Memo ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ0123456

ˆ07:41 MSN-1

ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ0123456

ˆ32.43 MSN-1

ˆ Memo ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆMemo

Call display for phone number

(»0123456«) and charges (»0.36 GBP«).

Call display for date (»29.05.03«) and time (»07:41«). ˆ29.05.03 }

ˆ0123456

ˆ0.36 GBP MSN-1 ˆ Memo ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ07:41 MSN-1 ˆ Memo ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Correct charge display is shown only if you have applied at your network service provider for transmission of charges during calls.

46 Use

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Displaying information during a call

The displays during calls described as follows depend on your individual settings and can therefore be different for each connection. Correct charge display is shown only if you have applied at your network service provider for transmission of charges during calls.

During a call, the upper rows of the display show the numberor the name of the other par ty (»TONY«) and the duration of the entire call (»02.43«). Press the »display« softkey.

You are thenshown other information available on the current connection. Date (»29.05.03«), time (»07:41«), associated number (»0987654321«),

ˆTONY

ˆ02.43 MSN-1

ˆ Memo ˆdisplay ˆ Keypad ˆMic.muted ˆ Parking

ˆTONY

ˆto MSN-1 ˆ12.12.02 12:01 ˆ0987654321 ˆ0.36 GBP 02.55

Costs (»0.36 GBP«), duration of the call

(»02.55«)

Pressthe arrow key to display further information(if available). If you are the destination of call rerouting, you will be shown the number that is being rerouted (»U{123«), when it is transferred.

You see the normal display again during a connection.

a After finishing the call you see for about 5 se-

conds the following display.

ˆTONY 03.33 }

ˆ03:33 ˆ Memo ˆdisplay

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ ªªªªªªªªªªªªªªªªªªªªªª

ˆTONY ˆCosts 0.36 GBP

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Selecting the type of data and charge information displayed during a call

Begin as follows:

M s s s s

Configuration Display Conversation

»Conversation«Programming the call data display mode

The following options are available: »Date+Time«, »Tel. numb. only«, »Tnumb+Time« or »Tnumb+Charge«.

»Duration« Programming the call duration display mode

The following options for displaying the call duration are available: »Always«:During a call, the display shows the duration but not the char

Use 47

Page 54

ges. »Never«:The chargesare displayed during a call. Theduration of a call is not displayed. »for Charge«: Charge data,if available,are displayed.If nocharge data

»End« Display of information after completion of a call

are available, the duration is displayed instead.

Information about a call canbe shown in thedisplay when thatcall is com pleted. You can, for example, have the duration of the call or the charges accrued for the call displayed.

Programming the calling line identification mode (CLIP/CLIR/COLP/COLR)

Begin as follows:

M s s s s

Configuration Display MSN ext.

»Incoming« Press the »Incoming« softkeyto have the numbers displayed or notdis

played at the calledparty. Acheckmark displayednext tothe softkeyindicates that calling line identification is active.

»Outgoing« Press the »Outgoing« softkeyto have the numbers displayed or notdis-

played at the calledparty. Acheckmark displayednext tothe softkeyindicates that calling line identification is active.

48 Use

Page 55

System telephony

The system telephone is designed for being connected to the internal ISDN connection of specific elmeg pabx systems.

When operated at these pabx systems, your telephone offers you a variety of typical featu res. For example:

Dialing from the telephone directory of the PABX (see page 14).

•

Message and Intercom (see page 21, 22 ).

•

Special function keys (see page 49).

•

Access to the system menu of the pabx (see page 54).

•

Please referto the operating instructions of your PABX to determine whether the se typical system features are provided with this particular telephone.

Function keys

The system telephoneis equippedwith five function keys, whichyou canprogram on two le vels with different functions.

Each key is equipped with two-color LED that can be used to display the active function. Each color is assigned to a particular level for the function key.

Function key examples

Direct dialing buttons (see page 15) dtmf/ keypad sequences (see page 26) Defining the (MSN) extension number for the next call (MSN assignment)

Line buttons

A B channel for an external ISDN connection is configured for a line key. When this key is pressed, hands-free calling is activated automatically and the corresponding B channel of the ISDN connection is accessed. You will hear the external dial tone. If an external call is signaled at adifferent in-house telephone you can accept thiscall by pres sing the line key.

Trunk bundle buttons

With modular pabx systems (elmeg ICT or higher) you can group several ISDN connections to trunk bundles. By means of a trunk bundle button, you can assign these ISDN connec tions to a function key.When this keyis pressed, hands-free callingis activated automatically and the correspondingB channelof theISDN trunk bundle is accessed. You willhear theex ternal dial tone.

System telephony 49

Page 56

Extension key

You can configure dialing to an internal extension using an extension key. When the corre sponding key is pressed hands-free calling is activated and the listed subscriber called. If acall for the listed subscriber is signaled you can accept thecall by pressing the extension key.

Team keys

A team keyis anormal linekey towhich theinternal numberfor a team is assigned. When the corresponding key is pressed hands-free calling is activated and the listed team called. If a call for the listed team is signaled you can accept the call by pressing the team key.

Team function log-on/ off

If you are entered as a subscriber in the call switching modes of one or more teams you can configure a key so as to controlthe call signaling of your telephone. When you are loggedin, team calls will be signaled at your telephone. No team calls are signaled at yourphone if you are not logged in.

Day / night modes

You can configure a key so that you can switch between the call switching modes of the PABX (Day/Nightmodes) when that key is pressed. The pabx uses call modes for signaling team or door terminal calls, for example.

Message (see page 21) Message on/off

You can also explicitly inhibit or enable receiving of messages using a corresponding function key.

Intercom (see page 22) Activating intercom calling on/off

You can also explicitly inhibit or enable receiving of intercom calls using a corresponding function key.

Boss/secretary feature

This function enables the interaction between the phones of the secretary and the boss. Here, a special extensionkey withthe numberof theboss phoneis assignedto thesecretary phone, and one with the number of the secretary phone assigned to the boss phone.

Call filter

The call filter allows you to explicitly rejector forward calls toyour system telephone. Arejec ted call is given a busy signal and is stored inthe caller list with a special flag. You can configu re the call filter using PC Configuration for the system telephone and activate or de-activate the filter using this function key.

Call rerouting (see page 66)

You can configure a button such that call rerouting is set up for a specific extension number (MSN) of your phone. When this button is then pressed, call forwarding is either activated or deactivated.

Direct call

Direct calling from the telephone (see page 69) can be configured via programmed function keys. The direct callnumber mustbe storedin thetelephone beforedirect callingvia afuncti

50 System telephony

Page 57

on key can be programmed. Deactivation ofdirect calls is carried out asdescribed in the sec tion »Direct call« (see page 69).

Headset on/off

If youhave a headset connected to your telephone and ready configured,you can operate it by means of a function key. Press the headset key to initiate, accept or end a call.

Auto-answer

Your telephone can acceptcalls automatically,without youhaving tolift thehandset orpress the speaker key. The time interval, after which a call is automatically answered, is program med during telephone configuration with the PC. The auto-answer feature is activated and deactivated by means of dedicated function key.

Extension key for an answering machine

This key isa specialline key to which the internal numberfor theanswering machine is assig ned. A dtmf sequence can also be assigned to this key. When you press this key the number of the answering machine is dialed and the stored DTMF sequence then transmitted. You can usethe DTMF sequence, forexample, to activa te the remotecontrol functionfor the answering machine andlisten to new messages. When the answering machine is called the speaker is activated, but the microphone remains swit ched off. You can also accept a call signaled at the answering machine bypressing this key.

Voice mail key

If you are using a voice mail systemat the PABX to which your phoneis connected (for instance a Discofone voice mail system) you can also configure a button for controlling voice mail functions. You can then set up a connection to your voice mailbox by pressingthis button.

User key on/off (programming the system telephone’s MSN extension number)

Normally, the first number entered inthe telephone (MSN-1) is usedas the default number for all settings and actions. You can set the default number for your telephone using the User key. When you press this key the default number for the telephone is changed to the corresponding phone number (MSN). The changed default number is then used when you initiate a call and when you send SMS or UUS messages.

Macro functions

You can configure the existingfunction keys of yourtelephone as self-programmed function keys. These self-programmed functions are called macro functions (macros). Macros allow you to save set routines and assign them to a specific function key. For example, you can save frequently used codes foryour PABX system or specifc routine actions as a macro and call it up at a later time by pressing the corresponding function key.

System telephony 51

Page 58

LED functions

Function key / LED lit flashes flickers

Line key Extension key Team key

Trunk bundle button

Extension key for the answering machine

Voice Mail key

Function key / LED lit not lit

MSN assignment connection established

Team function log-on/log-off logged in logged out Day/ night mode night active day active Message own message Message enable on/off enabled inhibited Intercom own intercom intercom enable on/off enabled inhibited Call filter active off

Connection Connection on hold

no B-channel available

AM holds active con

Connection with AM/ Voice Box

nection with caller New messages availa

ble

by means of the key

Incoming call

Incoming answering machine call

Call rerouting active not active Direct call active not active Headset on/off connection or

connection establish

ment Auto-Answer active not active User key modified number default number

Each function key with an automatic LED function (e.g. line or extension buttons) can only be programmed once for each system (telephone or extension keypad).

52 System telephony

no connection

Page 59

Programming a function key

Programming of the function keys is effected during configuration of the system telephone with the PC. You can program the five function keys on two levels withdifferent functions.

Using the function key

Press the correspondingfunction key.The functionassigned to this key is executed. AnLED associated with this particular function is switched on or off accordingly.

Press thekey two times to reach the second level for thefunction keys. This must be execu ted at a short interval.

Important notes for LED functions

The status of the LEDs isnot updated permanently inthe system telephone. The statusof the LEDs is not changed when these functionsare changed or switched usinga code or PCcon figuration for the PABX system. If the telephone is disconnected from the ISDN network (for example for Parking of a call) the LEDs will be off when the system telephone is plugged in again. The display for the assigned LED is changed and thecorresponding feature activated/de-activated in the PABX system when you press a function key.

Example: You activate themessage toyour systemtelephone usingthe functionkey andsomeone else de-activates the announcement via the PABX system PC configuration. When you press the function key you also de-activate the message and the assigned LED is switched accordingly.

System telephony 53

Page 60

System menu for pabx systems with system telephony ca

pability

The system telephone is designed for being connected to the internal ISDN connection of specific elmeg pabx systems. These devices provide a special menu with further sys tem-specific functions. This menu and the features that it contains are managed entirely in the PABX.

Accessing the system menu for PABX systems

> Thetelephone isidle. Press the right arrow key. ˆ29.05.03 07:41 }

ˆTel. drctry ˆ Quiet ˆVIP ˆ Caller list

s Press the »PABX« softkey. ˆ29.05.03 07:41 {

The description of the menu and the features which are available to you in this menu are given in the operating instructions for your PABX system.

ˆinhibit ˆ Memo ˆunpark ˆ Charge ˆPABX ˆ Message

54 System telephony

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Configuration settings

Telephone numbers (MSN extension numbers)

Up to 10 MSN (extension numbers) can be configured on your telephone. When you enteran MSN or extension number in your ISDN system telephone you are essentially defining that your ISDN system telephone is called using this MSN or extension number when a call is made. If youenter more than one MSN extensionnumber in your telephone,your phone will ring each time one of these MSN extension numbers is called. If you are using yourtelephone on the externalISDN port of apabx, enter its internal extensi on number into the pabx. Please observe the instructions in the PABX manual.

When youcall a subscriber, youcan select a certain number (MSN)that is transmitted tothe subscriber (e. g. for separate charges). If you do not select any number, the number (MSN) that has been entered first in the phone (MSN-1) is used.

How to configure an MSN (extension number) is described as follows for »MSN-1«.

Begin as follows:

M s s s

Configuration MSN MSN-1

ˆ Program MSN-1 }

ˆVolume

ˆSound

transfer

MSN Name

MSN ext.

Entering or viewing an MSN extension number (MSN)

You canonly enter the MSN extension numberswith the Professional Configurator supplied on the WIN-Tools CD-ROM. However, you can have the programmed number displayed at the phone.

In the »Program MSN-1« menu, press the »MSN ext.« softkey.

The programmed number is displayed.

Press OK to leave this menu.

You can only make furthersettings (e.g. call signalingmelody, volume, name)if the number has already been previously configured.

ˆ Program MSN-1 }

ˆ--------------------ˆMSN-1:

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

222

Setting the melody and the volume

You candefine and set a specific melody and itsvolume for each MSN or extension number that you enter. If youare usingthe telephone at an internal ISDN connectionof certainelmeg PABX systems,you can program specialringing melodies and a different volumefor internal calls.

Settings 55

Page 62

In the initialsetting ofthe telephone,10 differentmelodies are stored for call signaling. These 10 melodies can notbe changed. You can import afurther 10melodies intoyour phone viaa PC. Using the Sound Manager supplied with the WIN-Tools CD-ROM, you can produce your own tunes on the PC and then load these into the telephone. These melodies are then stored inyour phone as Melody 11 … 20. Ready-to-use melody profiles for downloading to your phone are located in the WIN-Tools installation directory.

If you assign a call signaling melody to a number (MSN) that is not stored in your phone, the first permanently stored melody in your phone is then used.

Setting the melody (tone)

In the menu »Program MSN-1« press the softkey »Sound« and then the softkey »inter nal« or »external«. In this example: »internal«.

<> O

Setting the volume

In the menu»Program MSN-1« pressthe softkey»Volume« andthen the softkey »internal« or »external«.

<> O

In addition to steady volumes, you can also configure call signaling with an increasing volu me. When this is done, the volume of the ringing tone is increased automatically as the call is signaled. When the increasing volume function isconfigured the following symbol isshown in the display »©©©©©©¾«.

Use thearrow buttons to set the desired melo dy. The bar in the display indicates the current status. Confirm your entry by pressing ok.

Use the arrow buttons to set the volume. The bar in the display indicates the current status. Confirm your entry by pressing ok.

ˆ Select melody {}

ˆMSN-1,internal 3

ˆ--©-----------------

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆSelect call signal {}

ˆMSN-1 - ©©©---- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Assigning a name to the MSN extension number

You can assign your own names (max. 8 characters) to the MSN extension numbers. On eachof the buttons on the push-buttonset there are three or fourletters of the alphabet. You can advance through the letters by pressing the appropriate button repeatedly (see page 11). If there are two consecutive letters on the same button of the push-button set, press the right arrow button after entering the first letter and then enter the next letter.

In the menu »Program MSN-1« press the softkey »MSN Name«.

Enter the name desired name. In this example: »private«. Confirm your entry by pressing OK.

ˆ Own MSN designation

ˆMSN-1>private_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

56 Settings

Page 63

Programming a default call forwarding number

If you do not wish to accepta call, you can forward thiscall directly to a differentphone num ber (see page 16). If you frequentlyforward calls to thesame number,you can use thisnumber as a default set ting in your phone.If youthen wishto forwarda call, thedefault numberwill bepresented first for you to use. The default setting for such a number is made separately for each number (MSN) entered in the telephone.

In the menu »Program MSN-1« press the softkey »transfer«.

Enter the desired telephone number. To delete an existing number press the C button. In this example: »0123456«. Confirm your entry by pressing OK.

ˆCall forward. number

ˆMSN-1>0123456_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Assigning a specific PIN for an extension number (MSN)

You can assign separate PINs to all of your telephone’s extension numbers (MSN). Using this PIN, you can enable or inhibit an extension number (MSN) for outbound calls.

In the initial state, all MSN-specific PINs are set to »0000«.

In the »Program MSN-1« menu press the right arrow button and the »PIN« softkey.

Enter the specificPIN for »MSN-1« (default setting »0000«). If you have forgotten the MSN-specific PIN, you can access this menu via the individual PIN for the telephone. Confirm your entry by pressing OK.

ˆ Input PIN please

ˆ>****_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Enter the 4-digit specific PIN for MSN-1. In this example: »1234«. Confirm your entry by pressing OK.

ˆ Change PIN

ˆMSN-1>1234_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Telephone PIN (password)

Some telephone settings and operations are protected by a PIN (password).

Access to the telephone menus (see page 58)

•

Deactivating a direct call (see page 69)

•

Remote polling of the answering machine (optional module)

•

Access to the »Service« menu (see page 80)

•

Settings 57

Page 64

Begin as follows:

M s s

Configuration inhibit

In this menu you are able to configure your individual PIN (0000... 9999). Please write down the enteredPIN. If you forget your PIN, you will not be able to access any of the PIN-protec ted settings. In this case please ask your specialized dealer or distributor.

Enter the new PIN. In this example: »1234«. Confirm your entry by pressing OK.

Attention: The PIN is alsoreset to (0000) afterexecuting the servicereset for resto ring the initial state (see page 83)

Enter PIN

(defaut settings 0000)

ˆ Change PIN

ˆ>1234_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

O s

Protecting access to the telephone menus by a PIN

With the telephone PIN you can restrict access to the telephone menus (»Configuration«, »Setting« and »Program nos.«) andprotect the stored charge data from unautho-

rized deletion. Before a menu can be called up (e.g. menu button and »Configuration« key), the PIN must be entered when the protection feature is active.

You can set access restrictions separately for the »Configuration«, »Setting« and »Program nos.«menus. The»inhibit« and»Service« menus are always protectedby the telephone PIN. Access restrictions for the »Configuration« menu will also apply for deleting stored charge data.

Begin as follows:

M s s

Configuration inhibit

s Press the »Configuration« softkey to acti

vate or deactivate the PIN protection feature.

A check mark next to »Configuration ˜« indicates thatthe access restriction is active. Press the »Configuration« softkey again to deactive the protection feature.

Accessing a menu via the PIN:

In these operating instructions, access to menus is always described without the use of a PIN. If you setthe PINprotection fora specific menu,you canaccess thismenu as described in the following example.

58 Settings

Enter PIN

ªªªªªªªªªªªªªªªªªªªªªª

ˆSetting

O s

Configuration

Program nos.

Page 65

Begin as follows:

M s

Configuration

Enter PIN

Configuration of the reques

ted features is possible

Parking code (default setting)

A parking code of55 is setin theinitial state. You can change thedefault park codeto a sing le- or double-digit code.

Begin as follows:

M s s

Configuration Call-Parking

The initially set park code is displayed: »55«. Enter the new parking code and confirm your entry by pressing OK.

ˆStandard call-parking

ˆCall-Parking>55

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Programming the telephone name

You can assigna name(20 charactersmax.) tothe telephoneto provideit withunique identification within aPABX system. You willneed the telephone name for examplefor configuring the telephone through the interal ISDN connection of a connected elmeg pabx. The default name entered is the telephone’s serial number.

Begin as follows:

M s s

Configuration Service

Enter the name. In this example: »Desk 25«. Confirm your entry by pressing OK.

Telephone PIN

O s

Name

ˆ Device name

ˆName>Desk 25

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Number for the SMS center

With this system telephone you can send and receive SMS messages (text messages) to/from other phones in a fixed-line network or to/from mobile phones. (see page 37).

Settings 59

Page 66

However, sending and receiving SMS messages is only possible, whenthis phone is connected to specific elmeg pabx systems. Please refer to the operating in structions for your PABX to determine whether SMS-features are provided with this particular telephone.

To send or receive SMS messages withthis telephone, the numberfor the SMS servicepro vider must be stored in the telephone. The default number stored is »0193010« for the SMS center of Deutsche Telekom. To change this number, proceed as described below.

Begin as follows:

M s s

Configuration Service

Enter the number for the SMS service provider without the line access digit. For example: »0193010«. Confirm your entry by pressing OK.

Telephone PIN

O s

SMS

ˆ SMS Center

ˆMSN ext.>0193010_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

60 Settings

Page 67

Volume settings

Speaker volume setting

Permanent volume setting

Begin as follows:

M s s

Acoustic Speaker

<> O

Temporary volume setting

Use the arrow buttons to set the volume. The bar in the display indicates the current status. Confirm your entry by pressing OK.

ˆ Loudspeaker {} ˆ loudness

ˆ - ©©©---- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

bg The telephone is idle or you wish to change the speaker volume during an on-

going call.

L Pressthe open listening button.

M <>

Press the menu button. Use the arrow buttons to set the volume of the speaker. The bar in the display indicates the current status.

ˆ Loudspeaker {} ˆ loudness

ˆ - ©©©---- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

E Press ESC inorder to return to the normal displayduring an ongoing call. If you

confirm your entry bypressing OK instead of ESC,the existing valueis overwrit ten by thenewly set one.

Setting the volume of the handset

Permanent volume setting

Begin as follows:

M s s

Acoustic handset

Settings 61

Page 68

<> O

Use the arrow buttons to set the volume. The bar in the display indicates the current status. Confirm your entry by pressing OK.

Temporary volume setting

bg Youlift the handset or you areconducting acall.

ˆ Handset loudness {}

ˆ - ©©-- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

M <>

Press the menu button. Use the arrow buttons to set the volume of the handset. The bar in the display indicates the current status.

ˆ Handset loudness {}

ˆ - ©©-- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

E Press ESC inorder to return to the normal displayduring an ongoing call. If you

confirm your entry bypressing OK instead of ESC,the existing valueis overwrit ten by thenewly set one.

Acknowledgement signals

With your ISDN system telephone you can select whether the acknowledgement signals are always active, never active or onlyactive when an incorrect entryis made. The default setting has the acknowledgement signal always active.

Begin as follows:

M s s

Acoustic Ack. tones

A check mark displayed next to the individual softkeys indicates the current status.

s Press the softkey for the desired function:

»no«:Acknowledgement signals are always off. »Ok«:Acknowledgement signal always active.

»Only error tn«:Acknowledgment signal

active for erroneous input.

ˆ Acknowledge signal ˆ active ?

ˆNo

ˆOnly error tn

ok ˜

62 Settings

Page 69

Setting the volume of the »Station guarding« tone

You have variousoptions of setting your telephone to»Station guarding«(see page 42). You can set your telephone to signal incomingcalls by a brief acoustic signalwhile »Station guar ding« is active. The volume of that idle tone is adjustable.

Begin as follows:

M s s

Acoustic Quiet

<> O

Use the arrow buttons to set the volume. The bar in the display indicates the current status. Confirm your entry by pressing OK.

ˆ Idle tone volume {}

ˆ - ©©©--- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Call waiting tone

If the functioncall waiting (see page 67)is enabled on your telephoneyou can set the volume of the call waiting signal. You canalso select whether a waiting call is signaled only once, or several times.

Begin as follows:

M s s

Acoustic Call wait.

s The check marknext to »repeat ˜« indicates

that a waiting call wil be signaled repeatedly. If you press the softkey again, a waiting call is signaled only once. The check mark next to »repeat« is deleted.

<> O

Use the arrow buttons to set the volume of the call waiting signal. The barin the displayindica tes the current status. Confirm your entry by pressing OK.

ˆ Call wait. tone

ˆVolume

ˆ Call wait. tone {} ˆ vol.

ˆ - ©©©--- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

repeat ˜

Settings 63

Page 70

Setting the headset type

If a special supportfeature is storedin yourtelephone for theheadset your areusing, setyour phone for that headset model. For example,the LED inthe microphone extension for »Firefly F142 N« from Plantronics can be activated by the telephone.

Begin as follows:

M s s

Acoustic Headset

A check mark displayed next to the individual softkeys indicates the current status.

s Press the appropriate softkey to configure the

connected headset.

ˆ Headset / Acoustic?

ˆ PLANTRONICS FIREFLY ˆStandard ˜

GN Netcom 2100/2200 ˆSILICOMP

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Volume setting for appointment reminders

You can set various appointments (see page 70) for your phone for which an acoustic and optical signal is issued whenthe set dateand time arereached. You can setthe signalingvolume for the appointment as follows.

Begin as follows:

M s > s

Acoustic Date

<> O

Use the arrow buttons to set the volume. The bar in the display indicates the current status. Confirm your entry by pressing OK.

ˆAppt. call volume {}

ˆ - ©©©--- +

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

64 Settings

Page 71

Possible audio output features

The telephone is equipped with an audio output (Audio-Out socket). Several acoustic tele phone functions can be used in parallel with the local speaker via this output. You can also connect external speakers, for example, to allow a message to be heard in theentire office.

The following features can be used with the audio output:

Message, Open listening, Hands free calling, Calling signals

•

Begin as follows:

M s > s

Acoustic Audio Out

s Press the appropriate softkey to switch the ex

ternal output on or off. A checkmark displayed next to the softkey in dicates that this feature will be output through the Audio-Out port. Press the corresponding softkey again to deactivate the audio output. The check mark next to the softkey is deleted.

ˆ Setting for using

ˆ Audio Out

ˆMessage ˜

Hands-free calling

ˆSignaling tones

Speaker function ˜

Settings 65

Page 72

Further settings

Call forwarding (call rerouting)

With this telephoneyou can be reached, even if youare not in the vicinity of yourphone. This is achievedby the system automatically forwarding calls to another internal orexternal num ber. Call rerouting can be configured separately for any of the entered numbers (MSN). To utilize the call rerouting function you must have already configured at least one phone number.

The following settings are possible for all MSN or extension numbers. »delayed« Delayed call forwarding:

All callsfor this number are signaled for a defined timeat the exchange or in the PABX and are then forwarded when this period expires.

»busy« Call forwarding on busy:

The calls for a defined number are forwarded only when the telephone is busy. (for example: There are already two (2) connections made, or one con nection has been made and call waiting is not permitted)

»Fixed« Direct call rerouting:

All calls for a number for which “fixed” call rerouting has been configured are rerouted. Your telephone will not ring, when this number is called.

You can configure simultaneous delayed callrerouting and call reroutingon busy. Ifyou have configured a set call rerouting, cancel this function before configuring a new (other) call rerouting function.

If you operate your telephone with a pabx, please observe the call rerouting information (call forwarding) given in the operating instructions for your pabx. If your is directly connected to the network termination unit, please observe the corresponding information supplied by the service provider.

Activate call forwarding

The following example describes the configuration of a set call rerouting function forthe num ber MSN1.

Begin as follows:

M s s s s

Setting Call rerout. Fixed MSN-1

t Enter the number to which the calls are to be

forwarded. In this example: »0123456789«.

66 Settings

ˆ Call forwarding ˆ direct

ˆMSN-1>0123456789_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Page 73

O Confirm your entry by pressing OK.

Call rerouting has been registered. The three dots at the right lower corner flash alternately.

ˆ Call forwarding

ˆMSN-1}0123456789 ...

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

direct

Viewing current call forwarding

When the telephone is idle, a »U« on the second line indicates that call forwarding has been activated. Press the »Info« softkey if you wish to have more information displayed for the programmed call rerouting.

Deactivating call rerouting

The following example describes how to deactivate a permanent call rerouting for MSN 1.

M s s s s s

Setting Call rerout. Off Fixed MSN-1

Special features for the Swiss version

In its initial state, the telephone isconfigured for use atan internal ISDN connection withan elmeg PABX. If youwish touse your telephoneat thenetwork termination unitor ata third-party pabx,you will have to change the call reroutingprotocol (»Keypad«or»ETSI«) as descri- bed below.

Use at a point-to-point connection (network termination unit)

M s s

Configu-

ration

Use with an elmeg PABX

M s s

Configu

ration

Service

Telephone

O > s s

Call rerout. Keypad

O > s s

Call rerout. ETSI

Call waiting feature

If, during an ongoing call, a second call comes in for you, the second call is signaled when »Call waiting on« is set. A caller willhear thebusy signal, when youhave set your telephone to »Call waiting off«. A waiting call is indicated by a brief acoustic signal in thespeaker and also displayed. You can

Settings 67

Page 74

set the volume ofthe call waitingsignal and selectwhether a waitingcall is tobe signaled only one time, or several times (see page 63).

When »Station guarding« is set,the call is indicatedas described on page62. Ifyou areusing the hands-free option for an active connection, waiting calls will only be signaled optically in the display.

The following entries are possible for the call waiting feature:

»no« With an ongoing connection or while a connection is being established,

»ok« Call waiting is only possible when there areone or two active calls andno

»OK, extended«

Begin as follows:

M s s

no further calls will be signaled.

calls waiting at your telephone. Up to 4 simultaneous connections are possible on your telephone. For example: two further calls can also be signaled by call waiting while two other calls are already in progress.

Setting Call wait.

s Press the appropriate softkey below the desi-

red call waiting type. A check mark displayed next to the individual softkeys indicates the current status.

ˆ Call waiting enable?

ˆNo ˜

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

OK, extended

Direct call

You can program a direct call for your telephone so that when you press any key (except for ESC and the menukey) aset numberwill bedialed. If thedirect callfunction isactive onlyone connection can be established to the set number. If you wish to establish a connection to a different number you must first deactivate the direct call function. An active directcall isprotected by means of thetelephone PIN (see page 57). The directcall function can then only be deactivated after entering this PIN. As long as the PIN is set to »0000« (default setting), you do not need to enter the PIN and can continueby pressing OK.

The following functions are possible with the direct call activated:

Automatic dialing of the set numberafter lifting the handsetof your phone, or pressing

•

any key (except for ESC and the menu key). Accepting calls, provided these are not suppressed by the call filter.

•

Dates that have been set previously.

•

Further functions (e. g.: function keys, TAPI functions or headset operation) are not possible when direct dialing is activated.

68 Settings

Page 75

Programming a direct call number

Begin as follows:

M s s s

Setting Direct cal MSN ext.

Insert a number. In this example: »098765«. Confirm your entry by pressing OK.

If you areusing yourtelephone witha PABXsystem, firstenter theline accessdigit of your PABX before entering the direct dialing number.

ˆ Dir. call-in number

ˆDirect cal>098765_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Activating direct call

ˆ07:41 Dir. call

M s s s

Setting Direct cal ok

Direct dialingis now activated. The set direct call number is shownon the second line of the display.

ˆ098765

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Deactivating a direct call

M The phone is in the idle mode with the direct

call-in feature enabled. Press the menu key.

Enter the programmed PIN (in this example: »0000«). Confirm your entry by pressing OK.

ˆ07:41 Dir. call

098765

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ Input PIN please

ˆ>*****_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

s Pressthe softkey »ok« to deactivatedirect dia

ling.

Settings 69

ˆ End direct call-in?

ˆNo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Page 76

Appointment reminders

You have the option of setting three different dates with your telephone.

The set appointment is signaled daily .

•

The set appointment is signaled once.

•

The set appointment is signaled weekly at the set time (dateand time).

•

Once the date and time of theset appointment are reached,an acoustic (with fixed tune and volume) and optical signal is issued. The volume of the signal used to indicate an appoint ment can be adjusted individually (see page 64). You can store a text for each appointment (42 characters max.) which will be displayed when the appointment is reached.

If you press ESC,signaling of theappointment is interruptedand then continuedlater as are minder. To terminate signaling of an appointment press OK. Signaling of the appointment can also occur during a call, or when you have set the »Station guarding« feature. When the telephone is idle,a »T« onthe info line indicates that an appointment has been set up.

Programming an appointment reminder

The following example describes how to program a weekly appointment 1.

Begin as follows:

M s s <> O s

Setting Date

Select appointment

Weekly

70 Settings

Enter the time of the appointment. In this example: »0930«. Confirm your entry by pressing OK.

Enter the date of the appointment. In this example: »030603«. Confirm your entry by pressing OK.

Enter an information text for appointment 1(42 characters max.). In this example: »Telephone project meeting«. Confirm your entry by pressing OK.

You can changethe information text while anappointement is set by selecting the corresponding appointement with the arrow keys and then pressing the menu key.

ˆ Set appointment 1

ˆTime>09:30

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ Set appointment 1

ˆDate>03.06.03

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ Explanation for ˆ appointment 1

ˆTelephone project ˆmeeting

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Page 77

Deactivating an appointment reminder

M s s <> O s

Setting Date

Setting the display contrast

You can set individual contrast levels.

Begin as follows:

M s s

Setting Contrast

Select appointment

Off

<> O

Use the arrow buttons to set the contrast. Confirm your entry by pressing OK.

ˆ Display contrast {}

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Auto-answer

Your telephone can acceptcalls automatically,without youhaving tolift thehandset orpress the speaker (headset) key.The auto-answerfeature canbe switchedon oroff witha function key that has been programmed for this purpose.

Begin as follows:

M s s

Setting AUTO accept

A check mark displayed next to the individual softkeys indicates the current status.

s Press the appropriate softkey to set the time

after which a call is automatically answered.

ˆ Time until call

ˆ accepted ?

ˆimmediately ˜

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

5 seconds

10 seconds

Automatic headset use

If you have a headset connected to your telephone, you can use it automatically for specific features.

Settings 71

Page 78

Automatic headset use active:

The call is taken via the headset when you press an extension or line key with automatic ac cepting of calls activated.

Automatic headset use not active:

The call is taken via the open listening / hands-free calling functions when you press an ex tension or line key with automatic accepting of calls activated.

Begin as follows:

M s > s

Setting Headset

A check mark displayed next to the individual softkeys indicates the current status.

s Pressthe appropriatesoftkey toactivate orde

activate automatic headset operation.

ˆ Use headset?

ˆNo ˜

Call filter

The call filterallows specific calls to be put throughor rejected on the basisof the recognized phone number. You can enter up to five filter numbers (26 digits max.) for the call filter. Filter numbers can be local area codes or partial or complete numbers. When you enter »****« you can include calls which do not transmit the number (caller ID) in the call filter. Using the call filter, calls whose numbers, or beginningnumbers concur withthe filternumbers entered inthe system, can be rejected or accepted.

Rejected calls are savedin the callerlist with aspecial flag. Ifthe call wasonly signaledat your telephone the caller will hear the busy signal when the call is rejected by the call filter. If you are a member of a team the call will be signaled at a different telephone within the team.

Call filter operating modes

»no« All calls signaled. »reject« Calls whose numbers, or beginning numbers concur with stored filter

»forward« Calls whose numbers, or beginning numbers concur with stored filter

»complete« No calls are signaled.

numbers will be rejected. All other calls are signaled.

numbers will be signaled. All other calls are not signaled.

Programming a filter number

You can configure a new filter number, or use a number already stored in the telephone (re dialing, telephone directory, VIP or speed dialing memory).

72 Settings

Page 79

The following example describes how to enter a new filter number.

Begin as follows:

M s > s s <> O s

Setting Filter New

Select filter

number

New

Enter the filter number. In this example: »012345«. Confirm your entry by pressing OK.

ˆFilter number create

ˆ>012345_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Programming call filter operating modes

Begin as follows:

M s > s s

Setting Filter Incoming

A check mark displayed next to the individual softkeys indicates the current status.

s Press the appropriate softkey to set the call fil-

ter to the desired mode of operation.

ˆ Filter incoming ˆ calls ?

ˆNo ˜

ˆreject

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

All calls

forward

Setting the time

Begin as follows:

M s > s

Setting Time

Enter the time and press OK to confirm. ˆ Set time

ˆTime>07:41_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Enter the date and press OK to confirm. ˆ Set time

ˆDate>29.05.03_

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Settings 73

Page 80

Extended configuration

For a full configuration the following options are available:

PC-configuration of the telephone via the USB port

•

PC-configuration of the telephone via the internal ISDN connection of an elmeg pabx

•

(firmware version 5.40 or later, CD version 5.43 or later, WIN-Tools Telephones from Version 3.30).

Extended configuration right at the telephone(may possibly have to beenabled by en

•

tering a specific code.)

Only limited configurationis possiblewhen the telephone is recognized as asystem telepho ne whenconnected to an elmeg PABX system. You have toenter a specific code number in order to enter the telephone’s extended configuration mode.

Advanced configuration is activated automatically ifthe telephone is not recognizedas a sys tem telephone (for example when connected to the network termination unit, or at the inter nal ISDN port of a PABX system from a different manufacturer). In this case you do not have to input the activation or deactivation codes for extended configuration.

Activating the extended configuration mode

Enter the code number »**46782551##« (Vanity-format »**INSTALL1##«).

Deactivating the extended configuration mode

Enter the code number »**46782550##« (Vanity-format »**INSTALL0##«). If the ISDN telephone is disconnected from the ISDN network, (for example by unplugging

the ISDN connector of the phone or by switching off or resetting the pabx), the extended configuration mode will be automatically switched off.

Settings for an MSN extension number

Begin as follows:

M s s s

Configuration MSN MSN-1

Entering or modifying the MSN extension number ( »MSN ext.« softkey)

•

Numbers for the telephone (internalextension number whenconnected tothe internal ISDN connection ofa pabxor external number when connected to thenetwork termi nation unit);

74 Settings

ˆ Program MSN-1 }

ˆVolume

ˆSound

transfer

MSN Name

MSN ext.

Page 81

Connected to a pabx

Begin as follows:

M s > s

Configuration PABX

PABX system type (»Type-ID« softkey)

•

Type 0: The PABX system does not transmit the line access digit on incoming calls. The line access digit must be entered in the phone. Type 1: The PABX system transmits a line access digit on incoming calls. No line ac cess digit should be entered in the phone.

Number length (»Numb. length« softkey)

•

The maximum length forinternal numbers thatare assignedto different internalexten sions within your PABX system;

Direct exchange line access (»Ln. access« softkey)

•

With direct exchange line access, you do not have to dialthe line access digitfor conducting outgoing calls.

Line access digit (»External line« softkey)

•

Line access digit for the pabx;the line access digit is placed automatically in front of the number of the caller for external calls.

ˆ PABX

ˆType-ID

External line

ˆNumb. length

Dial ranges

Ln.access

Begin as follows:

M s s

Configuration inhibit

Entering restricted and unrestricted numbers (»List« softkey)

•

Select an entry andspecify thedesired areacode, thetelephone numberor thepartial number.

Programming dial range types (»Outgoing« softkey)

•

»No«: The dial filter is not active. »unrestr. nos. Only«: You phone is inhibited for all outgoing calls, except for those telephone numbers listed as unrestricted. For example, if the prefix »0211« is enabled, all telephone numbers which begin with 0211 can be called. »List«:The call control distinguishes between restricted and unrestricted numbers. You can release restricted numbers again by listing them as unrestricted numbers. If

Enter

Settings 75

ˆ Config. inhibit ˆ filter

ˆPIN

ˆMenu

Outgoing

List

Page 82

an entry in the enable list is longer than an entry in the inhibit list that entry can be di aled.

Setting the User Interface

Begin as follows:

M s > s

Settings Opearation

Default setting during a call (»Keypad«or»dtmf« softkey)

•

Select whether in the initial settings »dtmf«or»keypad« is possible during an on going call;

Hands-free operation (»Mute« softkey)

•

Set whether the microphone is activated with the handset in place (e.g. hands-free calling), or whether it must be switched on by pressing thesoftkey »speak«.

ˆ Use variant

ˆMute

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Programming function keys

Begin as follows:

M s s

Program nos. direct

Direct dialing keys (»List«or»New« softkey)

•

Select a function key and then enter the desired number and the dtmf- or keypad se quence.

Function keys (»Function« softkey)

•

Please select afunction keyfirst. Then select the feature type. Additionalsettings may be required depending on the specific type of function you wishto program.

ˆ Program keys

ˆFunction

ˆmacro

Keypad

New

List

Function keys and further entries

Function Display Further entries

MSN as signment

Carrier/Provider prefix

76 Settings

»MSN-assignment«

Telephone number index (MSN1 … MSN-9) to be transmitted.

Telephone number index (MSN1 … MSN-9) and code number of the desired provider (for example 01033).

Page 83

Function Display Further entries

Call filter »call filter«

Index of numbers (MSN-1…MSN-9),

Call forwarding »call forwarding«

Direct call »Dir. call-in« Headset »Headset«

Auto-Answer

User key »User on/off«

Programming macro buttons (»macro« softkey)

•

Please select a function key first. First enter a name for that macro (max. 20 charac ters). Then enter the separate macro commands. A macro’s command stringis limitedto 26 characters. Each command orkey simula tion consists of two characters. You can therefore only link a maximum of 13 commands together, or, for example, join7 commands / key strokesimulations with a further 12 digits.

Commands and keys for macro programming

A macro consists of various commands, or key strokes, that are compiled into one command sequence and stored under a defined direct dialing key. When thisfunction key is pressed, the individual commands contained in the macro are executed one after the other.

»Auto. Accept on/off«

Call forwarding mode (1 - fixed, 2 - delay ed, 3 - when busy) and Call forwarding target.

Telephone number index (MSN1 … MSN-9) for which calls are automatically answered.

Telephone number index (MSN1 … MSN-9) you wish to use for all further programmings.

The following commands are available for macro programming

»B« Initiating a call(same as lifting the handset) »D« Ending a call(same as replacing the handset) »ELSE« Alternative command, if a requiredcondition (e.g. »IFLA«or»IFLB«) isnot fulfil

»IFLA« »IFLB«

»K« Keypadsequence; all of the following characters / digits aretransmitted asa key

»LA« Deactivate LED »LB« The LED flashes »LE« Activate LED »LZ« Activate LED for two seconds

led. Execute this macro only whenthe LEDfor thefirst level is off(»IFLA«) or flashes

(»IFLB«). If this condition is not fulfilled the procedure is discontinued, or resu med after thecommand »ELSE« (where available).

pad sequence.

Settings 77

Page 84

»n« Dummy number.

If a number is entered prior to execution ofa macro (or for example, dialed from the telephone) thisnumber is used in place of the dummy number in the macro.

»P« Pause (1 second) in the command sequence (between two characters/com

mands)

»RE« Re-establish the phone’s idle state.

If there isan active connection at this phone,execution of this macro is canceled

at this point. »SE« Activating the speaker (normal volume) »SA« Activating the speaker (low volume) »T« DTMF sequence; allof thefollowing characters / digits are transferred as DTMF

dialing. »TS« Testing a connection.If there is currently no connection active, or an outgoing

connectioncan not be set up (for examplesubscriber busy),execution ofthe ma

crois canceledat this point. If you wish to incorporate a telephone key into a macro, press the corresponding key during

macro programming. Buttons used control the telephone during macro programming (e.g. save, change position of entry, change entry or cancel) can be integrated into a macro by using the commands described as follows.

The following commands are therefore available for these keys:

»c« Actuation of theC- button. »ESC« Actuation of the ESC- button. »f« Actuation of themenu button. »{« Actuation of theleft arrow button. »OK« Actuation of the OK button. »}« Actuation of theright arrow button. »sh« Press the key two times toreach the second level for thefunction keys.

Key assignments for macro programming are as follows:

Key

1 2 3 4 5 6 7 8

78 Settings

Press 1 2 3 4 5 6 7

1 2 B c 3 D ELSE esc 4 IFLA IFLB 5 { K LA LB LE LZ 6 menu N ok 7 } P RE SA SE sh 8 T TS

Page 85

Key

9 0 * #

Press 1 2 3 4 5 6 7

9 0 * #

Macro programming examples:

Function Macro command string

Key programmed for a particular number (for example: 012345 and activate LED for two se conds)

Setting an appointment Reading new text messages (UUS1) Inhibiting the phone for all outbound calls

»N«: Password for the telephone (Key for level 1, activate LED)

Re-enabling the telephone for outbound calls »N«: Password for the telephone (key for level 2, deactivate LED)

Adding an entry to the telephone directory

RE,B,0,1,2,3,4,5,LZ

RE,f,s3,s5 RE,},s6,s6,s2 RE,f,s5,s1,N,ok,s5,s

4,LE,esc

RE,f,s5,s1,N,ok,s5,s 2,LA,esc

RE,f,s6,s2,s5

Settings 79

Page 86

Service functions

Reading the telephone’s firmware version

You can have the version and the model of your phonedisplayed so that youcan determine, for example, which firmware version is available in your phone.

Begin as follows:

M s s

Configuration Service

The display showsinformation aboutyour tele

phone.

For example:Firmware version, name, …

Press the C button to exit the menu.

Telephone

O s

Version

ˆ Software-

ˆ Identification

ˆType:CS410 Feldtest 8 ˆTime:04/10/03 13:41 ˆModul:V0.01 ˆ:V3.20 16 00 01 01 ˆName:Desk 25

Country-specific settings

Certain specific parameters need to be set if the telephone is to be used in a country other than the country configured as default. This includes settingthe language,the currencyand certain default specific parameters for a country’s ISDN network.

Check as described as follows whether you need to set country-specific parameters for the country in which the telephone is to be used.

Begin as follows:

M s s

Configuration Service

Telephone

O > s

Country

80 Service features

Page 87

Press the arrow keys to view the countries, for which specific settings are available. Press the softkey for the desired country. For example: »English«.

ˆWhich Country? }

ˆItaliano

ˆDeutsch ˜

ˆFrançaise

Español

English

Nederland

All country-specific settings take effect imme diately. The telephone data will not be deleted.

ˆ29.05.03 07:41 }

ˆTel. drctry

ˆVIP

Quiet

Downloading a new firmware

Do not pressany keys(unless prompted to do so) or plugin or unplug any connectors

•

while data transfer isin progress. If theconnecting lineis interrupted duringa downlo ad, restart the download program and proceed as described previously.

Once the new firmwarehas beenloaded completelythe telephoneperforms aRESET

•

and is then available for use again. In some circumstances all of the data in your phone may be deleted after a firmware

•

download. If this is the case, a notice is given prior to starting the download. Prior to downloading, save all of your telephone data (configuration, phone directory) to your PC.

Downloading new firmware via the phone’s USB port

You canload the newest firmware versions into your telephone via the phone’sPC interface and using the elmeg WIN-Tools CD ROM supplied with the system.

Connect the phone to the PC.

•

Load the new firmware into your PC (e. g. from theInternet).

•

Start the elmeg WIN-Tools download program.

•

In the field »Type of connection« select the »USB« port.

•

Go to »File«, »Open« and select the directory where the newfirmware is stored.

•

In the field »Status« click »Start Download« to begin downloading thenew firmware.

•

Downloading new firmware from the elmeg server

»ELMEG GmbH & Co.KGKommunikationstechnik« providesa serverPC whichcan be used for loading new firmware intoyour telephone. In thiscase, the firmwareis downloaded via the ISDN connection. Download can take 12 minutes approximately, depending on the size of the firmware file. Please note that there is acharge forloading firmware via an externalISDN connection.

Service features 81

Page 88

Important notice for export variants: Please ask your specialized dealer/distributor for the access number of the download server for your country!

Download server Number

elmeg server ++49-(0)5171-901190

Initiating download of new firmware on the phone:

Begin as follows:

M s s

Configuration Service

The telephone then restarts from the BIOS.

Telephone

O s s

Software ok

s Press the »Update« softkey. ˆCx410-bios 1.03 by ps

ˆInfo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

t If you are using your telephone with a PABX

system, first enter the line access digit to obtain

external line access, and then the number for

the download server.

In this example: »005171901190«.

If you are using your telephone with a PABX

system for which automatic exchange line ac

cess is active, enter the number for the

download server without the line access digit.

To cancel a download already in progress press the »Abort« softkey or ESC.

In some circumstancesall ofthe data in your phone may bedeleted aftera firmware downlo ad. If thisis the case, thefollowing notice is givenprior to starting thedownload:»All data will be deleted Continue?«. The firmware download is started only after you have confirmed this promptby pressingthe softkey»ok« Ifthe datafor thetelephone arenot dele ted during the download, the download is started without first displaying the above prompt.

ˆCx410-bios 1.02 by ps

ˆFirmware Update ˆPlease dial ˆ005171901190

Update

Abort

82 Service features

Page 89

Telephone BIOS

This telephone isequipped with a BIOS (basicfunctions) in English. The BIOS functions also remain available even if the firmware of the telephone does not operate properly, or if new firmware was not loaded completely (e. g. if the PC crashed while loading the firmware).

The following functions are available in the telephone’s BIOS

All phone calls are signaled. No number (MSN) has been entered in the telephone.

•

Dialing of outgoing calls is possible after lifting the handset (no call preparation, no

•

open listening or hands-free calling). Loading new firmware via the phone’s PC port or via theISDN connection.

•

Downloading new firmware via the PC port

To load new firmware inthe BIOS of yourtelephone via the PCport, proceed as describedon page 81 of these operating instructions.

Downloading new firmware via the ISDN port

s You are shownthe BIOS menu for the telepho-

ne. If you wish to load new firmware via the ISDN connection, press the »Update« softkey.

Now proceed as described on page 82 of these operating instructions.

Attention: The settings for the »Set« softkey are used for serviceand diagnosis at elmeg. Any settings you may make or modify in this menu will affect the overall functionality of your telephone. In some cases the telephone may not be able to be used if these settings are changed.

ˆCx400-bios 1.03 by ps

ˆInfo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

Update

Service features 83

Page 90

Reset - Resetting to default state

You can reset thetelephone to itsinitial stateusing the proceduredescribed asfollows. All of the data that you have entered previously will be deleted.

If you haveconnected the elmeg T400 key extension moduleto your phone all ofthe data for the module will also be deleted when this procedure is executed.

Please note: Settings for the answering machine and any texts that have been stored will not be deleted. Please refer also to the instruction manual suppliedwith your answering ma chine.

Begin as follows:

M s s

Configuration Service

Telephone

s Press »ok« to reset the telephone to its initial

state. If you do not wish to have the data dele ted press »No«.

When you press the »ok« softkey, the telephone is reset to thedefault state.All dataare deleted.

O s s

Data ok

ˆ Sure to delete all? ˆ

ˆNo

¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬

ˆ29.05.03 07:41

ˆTel. drctry

ˆVIP

Quiet

84 Service features

Page 91

Telephone and PC

CTI / TAPI using the telephone’s USB port

The abbreviations CTI and TAPI denote the standard interface for Windows telephony appli cations from Microsoft. Telephones andcomputers can work hand in hand viathis interface. CTI: Computer Telephony Integration TAPI: Telephony Application Programming Interface This allows you to dial directly from TAPI-compatible Windows programs, and the calls can be used by thesoftware. Consequently,setting up aconnection viaTAPI is considerablyfas ter than with normal calling. TAPI, with its standard Microsoft interface, has the advantage that it is already supported by a large number of programsand this number isgrowing all the time.

The TAPI functionsof thetelephone are available immediately afterbeing connec ted to thePC anddoes notrequire any additional activation procedures to beper formed at the telephone.

CAPI using the telephone’s USB port

As a result, you do not need any additional ISDN card for your PC. The phone is equipped with an integrated USB port for connection to the PC. Based on the programs and drivers you have installed, you can use the telephone, for example to surf the Internet conduct data exchange, send/receive fax messages, or implement an answering machine via the PC.

Only one B channel isavailable for all applications,to ensure thatthe telephone can be

•

reached at alltimes. The applications being used can use thisB channel one after the other.

Do not use the same MSN in these PC applications asare used in thetelephone.

•

If a CAPIapplication is active on your PC and using theavailable B channel this is indi

•

cated in thedisplay of the telephone by »ONLINE«. Only oneB channel is then availa ble for telephony while this application is in use.

Fax and data applications (not included in scope of supply)

You can send or receive faxes from / to different applications by means of a fax program. With a file transfer program you can transfer files from one PC to another or receive files. To use this application with your telephone, the following drivers must be installed: USB and CAPI drivers of the telephone.

Internet access

With this telephone you can surf the Internet. Use your provider’s (e.g. T-Online, AOL) soft ware packages or the Windows Dial-up Networking. To surf the Internet by telephone, the

Telephone and PC 85

Page 92

following drivers must be installed: USB and CAPI drivers of the telephone NDISWAN driver (only necessary when using the Windows Dial-up Networking)

Audio applications using the telephone’s audio sockets

The telephone is equipped with an input (2) and an output (3) for audio signals. Both these ports have a 3.5 mm stereo socket. When using the optional answering machine module, you can connect the telephone via these ports to the PC sound card in order to upload an nouncements into the phone or save recorded messages on the PC.

You can also use specific telephone features with the Audio-Out output (see page 64).

Contents of the WIN-Tools CD-ROM

In these operating instructions we would like to give you a brief summary of the software in cluded in the scope of supply for the system. The software programs themselves are not described in these instructions. Should you have any questions or problems while you are using the programs, you can also refer to the online help function of the various applications for assistance. All of the programs used are provided with comprehensive online help.

Configuring the telephone (elmeg WIN-Tools)

Professional Configurator:

•

Setting and configuration of the phone’s individualfeatures are done inthe configuration process. You can set up MSN extension numbers or program VIP keys and function keys.You can also configure the phone’s displays, setthe volume of various signals, select dialing options (when the phoneis connected to a PABX) orset the parameters for dial ranges and charge logging. The Professional Configurator is also used for programming an optional answering machine or the optional elmeg T400 keyboard extension.

Telephone directory manager:

•

Use thephone directory manage toto create new entries for the phone directory (see page 29) or assign a specialdial tone (VIP dialtone) to individual numbers.With the im port / exportfunction youcan also import data from other programsor exportdata for further processing.

Download manager

•

Use this program forloading new firmwarefor thetelephone with yourPC. Anew firm ware is loaded via the phone’s PC port.

Sound manager

•

You can use the soundmanager to createyour own call signaling melodies at the PC and then load these melodies into your telephone.

On completion of data exchange, the telephone undergoes an internal reorgani zation (of phone directory data for example). This process takes place automati cally and may require a few minutes. During this time, certaintelephone functions will not be available for use (e. g. phone directory).

86 Telephone and PC

Page 93

Application programs

Adobe Acrobat Reader

•

Program for viewing and printing PDF documents.

Drivers

CAPI driver (Common ISDN Application Programming Interface)

•

Links the telephone to programs that provide data communication functions. For example: CAPI software (not included in the package)

NDISWAN driver (NDIS - Network Device InterfaceSpecification / WAN -Wide Area

•

Networking) Integration of the telephone into the PC as a special ISDNnetwork card. For example: Connection to the Internet via Windows dial-up networking

TAPI driver (Telephony Application Programmer’s Interface)

•

Interfacing to programs that provide computer-aided telephony. For example: Windows dialing assistant, CTI software (not included in thepackage)

USB driver (Universal Serial Bus)

•

Recognition and control of the phone after connecting to the USBport of the PC. For example: Example of elmeg WIN-Tools programs

Important note for installation of the CAPI drivers:

Before installingthe new drivers,be sure to remove any existing CAPI drivers in your system (such as the drivers for an installed ISDN card), as Windows only supports one installed CAPI. Refer tothe operating instructions for the device concerned, or forthe operating system, for details on removing drivers.

In some special circumstances it may be necessary to also physically remove the ISDN card form your PC in addition to (virtually) removing the drivers.

Installing the programs from CD-ROM

At present, only MicrosoftWindows operating systemsare supportedfor connec tion of a PC to the telephone via the USB port.

PC requirements :

IBM or 100% compatible PC

•

Pentium or comparable processor, min. 133 MHz clock rate

•

min. 32 MB RAM

•

CD ROM drive

•

Free USB-port

•

Telephone and PC 87

Page 94

Windows 98SE / ME / 2000 / XP operating system

•

Min. 80 MB free hard disk space for installation

•

Installation sequence

Start your PC.

•

Insert the CD ROM supplied with the system in the CDROM drive of yourPC.

•

Wait a moment untilthe programstarts automatically. If theautostart optionis notac

•

tivated in yourPC, youcan startthe file»setup. exe«directly fromthe maindirectory of the CDusing Windows-Explorer (double click on the file), or using the option »Run« in the Windows start menu.

The welcome screen for the CD is displayed after you startthe file.

•

It is important that you install the programs and drivers inthe order given:

•

CAPI driver WIN-Tools programs TAPI driver CTI software (not included in the package) CAPI software (not included in the package) NDISWAN driver

Connect the telephone to the PC’s USB port as described on page 6. The telephone

•

is automatically detected by the PC.

Installation of a device driveris started automatically thefirst time you connectthe telephone to the PC. The device driver is located in the root directory of the CD-ROM. Follow the instructions displayed on the monitor.

You can then use your phone together with the installed PCprograms.

•

88 Telephone and PC

Page 95

Appendix

Declaration of conformity and CE mark

This device meets the requirements of the following EC directive R&TTE 1999/5/EG:

1}»Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity«

You can also request this EC declaration of conformity at the following Internet URL:

http://www.elmeg.com/products/conformity/

Default telephone settings

The serial number is entered as the telephone name.

•

Display language: English

•

Country-specific settings: English

•

No MSN extension numbers are stored.

•

Melody volume: Level 3,melody: Number1;No callforwarding ordeflection numbers, no MSN extension name, MSN cost account deactivated, PIN for the MSN extension:0000, MSN enabled for dialing

No entries are stored in the caller / memo list andthe redial list.

•

No entries are stored in telephone directory or the VIP memory.

•

No function keys programmed (direct dial-in, functions, macros).

•

10 permanently stored melodies. 10 storage places for additional melodies.

•

No UUS1 text messages are stored.

•

Reception of internal (pabx) and external text messages is possible. No automatic relaying of text messages with a call.

No SMS text messages are stored. Number for the SMS center: 0193010 (SMS ser

•

ver of Deutsche Telekom AG) Station guarding for the telephone is switched off.

•

Display contrast: Level 4

•

Speaker volume: Level 4

•

Handset volume: Level 2

•

Acknowledgement signals and error tones are active.

•

Appointment reminder volume: Level 3

•

Station guarding tone volume: Level 3

•

Call waiting tone volume: Level 3, call waiting tone repeat featureis active

•

Appendix 89

Page 96

No output of audio signals over the Audio-Out port.

•

Numbers are identified with incoming and outgoing connections (CLIP / COLP).

•

Telephone number and costs aredisplayed. The callduration is shownwhen no cost

•

data are available. Display of information after completion of a call (e.g. duration)

•

Cost data: Tariff 0.062 and currency EUR

•

Call waiting is switched off.

•

Appointments are switched off. No appointment data stored.

•

Date:11.11.02 / Time: 11:11 Auto-Answer time: immediately

•

Headset use is not configured. Headset type: Standard

•

Dialing status during an ongoing call: DTMF-dialing

•

Microphone switched off after handsfree dialing.

•

Call filter switched off, no filter number stored.

•

Direct call switched off, no direct dial-in number stored.

•

PIN for the telephone: 0000

•

Dial ranges switched off, no restricted or unrestricted numbers stored.

•

Menu access is not PIN-protected.

•

PABX type: 0

•

Line access digit for the pabx: not stored.

•

Internal number length for the pabx: 4

•

Parking code: 55

•

90 Appendix

Page 97

Telephone menus

»Configuration« menu

Configuration }

inhibit

Display

Call-Parking

Standard call-parking

Call-Parking>55

Display-Monitoring

MSN ext.

Language

Enter PIN

Config. inhibit

Service-Functions }

Name

SMS

»C «onfiguration

Charge

Service

Conversation

filter

Enter PIN

Version

Software

MSN

Data

Program dial number }

MSN-1

MSN-2

Program dial number{

MSN-6

MSN-7

Example: MSN-6

Program MSN-6 }

Volume

Sound

Program MSN-6 {

MSN-3

MSN-4

MSN-5

MSN-8

MSN-9

MSN-10

transfer

MSN Name

MSN ext.

Charge

Country

Figure 7

ChargesService-Funktionen {

Charge

delete

Currency

Appendix 91

Page 98

»Acoustic« menu

Volume, etc. }

Headset

Speaker

Call wait.

Call wait. tone

Volume

Loudspeaker {}

Headset / Acoustic?

PLANTRONICS FIREFLY

Standard ˜

GN Netcom 2100/2200

SILICOMP

DECT Headset (DSHG)

Handset loudness {}

»«Acoustic

Ack. tones

handset

repeat ˜

loudness

- ©©©---- +

- ©©-- +

Quiet

Volume, etc. {

Message

Intercom

Setting for using

Message ˜

Hands-free calling ˜

Signaling tones

Appt. call volume {}

Acknowledge signal

Nein

Nur Fehlerton

Idle tone volume {}

Audio Out

Audio Put

Speaker function

- ©©©--- +

active ?

- ©©©--- +

Date

Ja ˜

Figure 8

92 Appendix

Page 99

»Setting« menu

Direct cal

Call rerout.

Call wait.

Call waiting enable?

No ˜

call forwarding

Off

delayed

Call forwarding delay

MSN-1

MSN-2

Activate direct call?

»«Settings

Setting }

Contrast

Date

AUTO accept

OK, extended

Fixed

busy

MSN-3

MSN-4

MSN-5

MSN ext.

Setting {

Headset

Time

Filter

Call filter

Incoming

Use headset?

Display-Contrast {}

- ©©©©----- +

Select appointment {} 1: 11:11 11.11.02 -

2: 11:11 11.11.02 -

3: 11:11 11.11.02 -

New

Off

immediatly ˜

Figure 9

Time until call

accepted ?

5 seconds

10 seconds

Alarm for

appointment 1 ?

Off

Daily

ONCE

Weekly

Appendix 93

Page 100

»Program nos.« menu

telephone book

237 Entries avail.

Info

delete

Delete tbook data {}

···········Aaaaaaaaaa Bbbbb

·······Ccccccc,cccccc

Ddddd, Dddd

·················Eeee

Select name please {}

Aaaaaaaaaa 0123456 Info - Info - Info -

Info - Info - Info

Input telephone book

Name>Aaaaaaa_

»«Program nos.

Sp.ton. call

················

··········

New

List

Program dial number

Tel. drctry

VIP

Program VIPs

New

List

Select VIP {}

V0: V1:

V2:

V3: V4:

Reprogram VIP {}

V0: V1:

V2:

V3: V4:

Set specl. tone {}

···········Aaaaaaaaaa

Bbbbb················

·······Ccccccc,cccccc Ddddd, Dddd··········

·················Eeee

call

Add. info. for tbook

Info - Info - Info -_

entry

94 Appendix