EDNord magicolor 2490MF User Manual

®

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

magicolor 2490MF
Facsimile User’s
Guide

4556-9598-02A

1800799-001C

Thank You

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Thank you for purchasing a magicolor 2490MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.

In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis­tered trademarks of KONICA MINOLTA HOLDINGS, INC.

magicolor and PageScope are trademarks or registered trademarks of
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

All other trademarks and registered trademarks are the property of their
respective owners.

Copyright Notice

Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100­0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Manual Notice

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim­ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL­OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip­ment, or in connection with the performance of the equipment when so oper­ated.

Contents

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

1 Introduction ....................................................................................................... 1

Machine Parts 2

Front View 2
Rear View 3

2 Control Panel and Configuration Menu .......................................................... 5

About the Control Panel 6
Fax Mode Screen 10

About the Fax Mode Screen 10
About the Function Mode Screen 10
Entering Fax Mode 11
Symbol list 11

Configuration Menu Overview 12
Configuration Menu 17

MACHINE SETTING 18
FAX REGISTRATION 19
TX SETTING 20
RX SETTING 21
COMM. SETTING 23
REPORTING 24

Contents

i

USER SETTING 25

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Specifying Settings in Configuration Menu 26

General Procedure for Specifying Settings in Configuration Menu 26
Memory Reception 27
Setting Up the Memory RX Mode 27
Turning Off the Memory RX Mode 28

3 Sending Faxes .................................................................................................29

Basic Fax Operation 30

Sending a Fax Using the ADF 30
Sending a Fax Using the Original Glass 32

Improving Resolution 34
Specifying a Recipient 34

Directly Entering a Fax Number 35
Using a One-Touch Dial Key 35
Using the Speed Dial Function 36
Using the List Function of the Phone Book 36
Using the Search Function of the Phone Book 37
Using the Redial Function 38

Specifiying Multiple Recipients 38

Sending a Fax to Multiple Recipients (Broadcast Transmission) 38

Sending a Fax at a Specified Time (Timer Transmission) 40
Sending a Fax Manually 41

Sending a Fax Manually After Using the Telephone 41
Sending a Fax Manually Using the On Hook Key 41

Canceling (Deleting) a Document Queued in Memory for Transmission 42
About the Fax Header 43

4 Receiving Faxes ..............................................................................................45

Receiving Faxes Automatically 46
Receiving Faxes Manually 46
Printing Received Faxes 47

What Is the Guaranteed Imageable (Printable) Area? 47
Adding the Sender’s Information When Printing Faxes 48

5 Registering Recipients ....................................................................................49

About the FAX REGISTRATION Function 50
One-Touch Dialing 50

Programming a One-Touch Dial Key 50
Changing/Deleting One-Touch Dial Information 52

Speed Dialing 53

Programming a Speed Dial Number 53
Changing/Deleting Speed Dial Information 54

Group Dialing 55

Programming Group Dialing 55
Changing/Deleting Group Dialing Information 56

Contentsii

6 Confirmation Mode ......................................................................................... 59

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

About the Machine’s Counters 60

Checking the Counter for Fax Printing 60
Checking the Counter for Total Scans 60

Checking the Transmission/Reception Result From the Message Window 61
About the Reports and Lists 61

Printing the Reports and Lists 61
TX RESULT REPORT 61
RX RESULT REPORT 62
ACTIVITY REPORT 62
MEMORY DATA LIST 63
MEMORY IMAGE PRINT 63
ONE TOUCH LIST 63
SPEED DIAL LIST 63
GROUP DIAL LIST 64

7 Troubleshooting ..............................................................................................65

Problems When Sending Faxes 66
Problems When Receiving Faxes 67
Error Messages on the Message Window 69

8 Appendix .......................................................................................................... 71

Technical Specifications 72
Entering Text 73

Key Operation 73

Entering Fax Numbers 73
Entering Names 74

Entering Email Addresses 74
Changing Input Mode 75
Inputting Example 75
Correcting Text And Input Precautions 76

Contents iii

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Contentsiv

Introduction

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Machine Parts

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.

Front View

1–Automatic document feeder
(ADF)

1a–Document guide

1b–Document feed tray

1c–Document output tray

2–Control panel

3–Output tray

4–Tray 1 (Multipurpose tray)

5–Tray 2

6–Original glass

" The ADF may appear as

“document cover” in some
status and error messages.

1b1a

1c

2

3

5 4

6

Machine Parts2

Rear View

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

1–TEL (telephone) jack

2–LINE (telephone line) jack

3–10Base-T/100Base-TX (IEEE

802.3) Ethernet interface port

1

2

3

Machine Parts 3

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Machine Parts4

Control Panel and

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Configuration

Menu

About the Control Panel

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

12 4

3 5 6 7 8 10 11 12 13

No. Part Name Description

1 Redial/Pause

2 Auto RX indica-

key

tor

9

171821

Recalls the last number dialed.

Inserts a pause when a number is dialed.

For details, refer to “Using the Redial Function” on
page 38.

Lights up when the automatic reception function is
selected.

16

15192022232425

14

For details, refer to “Receiving Faxes Automati­cally” on page 46.

3 Resolution key Adjusts the image quality of the fax documents.

For details, refer to “Improving Resolution” on
page 34.

4 Speed Dial key Recalls a speed dial number.

For details, refer to “Using the Speed Dial Func­tion” on page 36.

5 On hook key Sends and receives transmissions with the

receiver on the hook.

For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 41 or “Receiving Faxes
Manually” on page 46.

About the Control Panel6

6 Function key Enters Function mode and displays the first menu

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

that is available.

For details, refer to “Sending a Fax to Multiple
Recipients (Broadcast Transmission)” on page 38,
“Sending a Fax at a Specified Time (Timer Trans­mission)” on page 40, or “Canceling (Deleting) a
Document Queued in Memory for Transmission”
on page 42.

7 Error indicator Flashes in orange when an error has occurred.

For details, refer to “Error Messages on the Mes­sage Window” on page 69.

8 Display key Used to view the transmission results, the counters

or the amount of toner remaining, or to print
reports and lists.

For details, refer to “Confirmation Mode” on page

59.

9 Message window Displays settings and messages.

For details, refer to “Fax Mode Screen” on page

10.

10 Keypad Used to enter numbers such as fax numbers and

letters such as names.

For details on dialing a destination, refer to “Speci­fying a Recipient” on page 34. For details on enter­ing text, refer to “Entering Text” on page 73.

11 Fax key Enters Fax mode.

Lights up in green to indicate that the machine is in
Fax mode.

For details, refer to “Fax Mode Screen” on page

10.

12 Scan key Enters Scan mode.

Lights up in green to indicate that the machine is in
Scan mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

About the Control Panel 7

13 Copy key Enters Copy mode.

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Lights up in green to indicate that the machine is in
Copy mode.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

14 Stop/Reset key Stops an operation at any time.

Exits the menu.

Cancels scanning, transmission, reception, and
printing, and returns them to their default settings.

For details, refer to “Basic Fax Operation” on page

30.

15 Start key Starts a fax transmission or reception.

For details, refer to “Basic Fax Operation” on page
30 or “Receiving Faxes Manually” on page 46.

16 Start indicator Lights up in green to indicate that the machine is

ready to start transmitting.

Lights up in orange to indicate that the machine is
not ready to start transmitting.

17 TC Change key Press when replacing the toner. For details, refer

to the Printer/Copier/Scanner User’s Guide.

18 Cancel/C key Cancels the setting or returns to the previous

menu level.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26 or “Entering Text” on
page 73.

19 ) Moves right through the available menu choices.

Sets the current character and moves the cursor to
the right when entering text.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

20 + Moves up in the menu structure.

Scrolls upward through the available menu
choices.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

About the Control Panel8

21 , Moves down in the menu structure.

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Scrolls downward through the available menu
choices.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

22 Menu Select key Enters the menu structure.

Moves down in the menu structure.

Selects the displayed menu choice.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

23 * Moves left through the available menu choices.

Sets the current character and moves the cursor to
the left when entering text.

For details, refer to “Specifying Settings in Configu­ration Menu” on page 26.

24 Copy operations

key

25 One-touch dial

keys

Provides copy operations.

For details, refer to the Printer/Copier/Scanner
User’s Guide.

" If a copy operations key is pressed in Fax

mode, the machine enters Copy mode. For
details, refer to the Printer/Copier/Scanner
User's Guide.

Registers and recalls one-touch dial numbers.

For details, refer to “Using a One-Touch Dial Key”
on page 35 or “One-Touch Dialing” on page 50.

About the Control Panel 9

Fax Mode Screen

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

About the Fax Mode Screen

Press the Fax key to display the Fax mode screen.

The following appear in the Fax mode screen.

Position Part Name Description

Upper Mode or function

name

Lower Messages Displays messages such as operating instructions.

 Indicates the currently selected mode or func-

tion settings.

 Displays the current menu, function or settings.

 Error messages are displayed when errors

occur.

 The current time and remaining amount of

memory is displayed during standby.

About the Function Mode Screen

Press the Function key to display the Function mode screen.

The following appear in the Function mode screen.

Position Part Name Description

Upper Function name  BROADCAST

A fax can be sent to multiple recipients in a single
transmission. For details, refer to “Sending a Fax
to Multiple Recipients (Broadcast Transmission)”
on page 38.

 TIMER TX
A document can be scanned and stored in the
memory to be sent at a specified time. For details,
refer to “Sending a Fax at a Specified Time (Timer
Transmission)” on page 40.

 CANCEL RESERV.

Of the documents stored in the memory and wait­ing to be sent, a specific document can be
selected and delete. For details, refer to “Cancel­ing (Deleting) a Document Queued in Memory for
Transmission” on page 42.

Lower Messages Displays messages such as operating instructions.

Fax Mode Screen10

Entering Fax Mode

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

Before using a Fax function, make sure that the Fax key is lit in green. Other­wise, press it to enter Fax mode.

Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key
switches the machine to Fax mode when it is in any mode other than Fax
mode.

Symbol list

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

Number of
scanned docu­ment pages

Tone If pulse dialing is being used, push-button tones

Pause A pause is inserted.

In standby for
timer transmis­sion

In standby for
memory recep­tion

The number of scanned document pages appears
beside the icon.

are sent.

A document is queued for timer transmission.

A document is queued for memory reception.

Fax Mode Screen 11

Configuration Menu Overview

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

The magicolor 2490MF configuration menu accessible from the control panel
is structured as shown below.

" Press the Menu Select key to enter the configuration menu.

Menu
Select

MACHINE SET­TING

1.AUTO PANEL
RESET

2.ENERGY
SAVE MODE

3.LCD CON­TRAST

4.LANGUAGE

5.LAMP OFF
TIME

6.BUZZER
VOLUME

7.INITIAL
MODE

8.TONER
EMPTY STOP

PAPER SOURCE
SETUP

9.AUTO CON­TINUE

10.CALIBRA­TION

1.TRAY1
PAPER

PLAIN
PAPER

TRANSPAR­ENCY

LABELS

LETTER­HEAD

ENVELOPE

Configuration Menu Overview12

POSTCARD

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

THICK
STOCK

GLOSSY

2.TRAY2
PAPER

COPY SETTING 1.MODE

2.DENSITY
LEVEL (A)

3.DENSITY
LEVEL (M)

4.COLLATE

5.QUALITY

6.PAPER PRI­ORITY

A4

LETTER

FAX REGIS­TRATION

TX SETTING 1.SCAN DEN-

Configuration Menu Overview 13

1.ONE-TOUCH
DIAL

2.SPEED DIAL

3.GROUP DIAL

SITY

2.RESOLUTION

3.HEADER

RX SETTING 1.MEMORY RX

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

MODE

2.NO. of
RINGS

3.REDUCTION
RX

4.RX PRINT

5.RX MODE

6.FOOTER

7.SELECT
TRAY

COMM. SET­TING

REPORTING 1.ACTIVITY

USER SETTING 1.FAX PTT

1.TEL LINE
TYPE

2.LINE MONI­TOR

3.PSTN/PBX

REPORT

2.TX RESULT
REPORT

3.RX RESULT
REPORT

SETTING

2.DATE&TIME SET HOUR

SET
MINUTE

SET YEAR

Configuration Menu Overview14

3.DATE FOR-

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

MAT

4.PRESET
ZOOM

5.USER FAX
NO.

6.USER NAME

DIRECT PRINT 1.IMAGE

QUALITY

2.PAPER SIZE TRAY1 PLAIN

SET MONTH

SET DAY

PAPER

NETWORK SET­TING

LABELS

POSTCARD

THICK
STOCK

GLOSSY

TRAY2 LETTER

A4

3.N-UP LAY­OUT

1.IP ADDRESS

Configuration Menu Overview 15

2.SUBNET
MASK

3.GATEWAY

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

4.DNS CON­FIG.

E-MAIL SET­TING

SCANNER SET­TING

1.SENDER
NAME

2.E-MAIL
ADDRESS

3.SMTP
SERVER

4.SMTP PORT
NO.

5.SMTP TIME­OUT

6.TEXT
INSERT

7.DEFAULT
SUBJECT

1.RESOLUTION

2.IMAGE FOR­MAT

3.CODING
METHOD

Configuration Menu Overview16

Configuration Menu

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

The machine settings can be changed according to the desired normal oper­ations.

" All factory default values are shown in bold.
" For details on specifying settings on the configuration menu, refer to

“Specifying Settings in Configuration Menu” on page 26.

" For details on specifying settings for options in the Paper Source

Setup, Copy Setting and Direct Print menus and for some options in
the Machine Setting menu, refer to the Printer/Copier/Scanner User’s
Guide.

Configuration Menu 17

MACHINE SETTING

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

1.AUTO PANEL
RESET

2.ENERGY SAVE
MODE

3.LCD CON­TRAST

4.LANGUAGE

5.LAMP OFF
TIME

6.BUZZER VOL­UME

7.INITIAL
MODE

8.TONER EMPTY
STOP

For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.

Settings HIGH / LOW / OFF
Select the volume of alarms and the beep that sounds

when a key is pressed.
Settings COPY / FAX
Select the mode that the machine starts up in or returns

to after the automatic reset.
Settings ON / ON(FAX) / OFF

Select whether or not printing stops when the toner has
run out.

9.AUTO CON­TINUE

10.CALIBRA­TION

If a fax is received while printing is stopped, the received
fax is saved in the memory and automatically printed
after the error is corrected.

 ON: All printing stops when the machine has

detected that the toner has run out.

 ON (FAX): Only fax printing stops when the

machine has detected that the toner has run out,
and a message appears in the message window.

 OFF: Printing does not stop when the machine has

detected that the toner has run out, and a message
appears in the message window.

Settings ON / OFF

Select whether or not to perform image stabilization. If
ON is selected, image stabilization is started.

For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.

Configuration Menu18

FAX REGISTRATION

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

1.ONE-TOUCH
DIAL

2.SPEED DIAL Program speed dial numbers with fax numbers, allowing

3.GROUP DIAL Program a single one-touch dial key with a maximum of

Program one-touch dial keys with fax numbers, allowing
the recipient to be specified easily and accurately with­out the need to manually enter the number using the
keypad.
A maximum of nine one-touch dial keys can be pro­grammed. This dialing method is convenient for pro­gramming numbers that faxes are frequently sent to.
For details on specifying one-touch dial keys, refer to
“One-Touch Dialing” on page 50.

the recipient to be specified easily and accurately with­out the need to manually enter the number using the
keypad.

A maximum of 100 fax numbers can be programmed.

For details on specifying speed dial numbers, refer to
“Speed Dialing” on page 53.

50 different fax numbers as one group. Programming a
one-touch dial key with a group of fax numbers is conve­nient when documents are frequently sent to a set group
of multiple recipients.

For details on specifying group dialing, refer to “Group
Dialing” on page 55.

Configuration Menu 19

TX SETTING

EDNord - Istedgade 37A - 9000 Aalborg - telefon [phone]

1.SCAN DEN­SITY

2.RESOLUTION Settings STD / FINE / S/F / H/T

3.HEADER Settings ON / OFF

Settings

Specify the density for scanning a document.

Select the default scanning resolution (image quality).

 STD: For documents containing normal text (such

as handwriting) (Standard)

 FINE: For documents containing small text

 S/F: For documents such as newspapers or those

containing detailed illustrations (Super Fine)

 H/T : For documents with shades, such as photos

(Half Tone)
If H/T was selected, a screen appears, allowing
you to select a detailed setting (STD, FINE or S/F).

To change the resolution from the default setting before
transmission, press the Resolution key.

Select whether or not the transmission information (date
sent, sender’s name, fax number, etc.) is printed on sent
faxes.

LIGHT DARK

" On models for the USA, Canada and Korea, OFF

cannot be selected.

Configuration Menu20