Introduction
Some
How
For More Information
Dictating Using the OpticMic'rM Hand MicrophonelBar
Code Reader
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Fundamentals
this
manual
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is
organized
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ii
ii
...
111
...
111
Dictation-System Recorder
Displaying Bar Codes
Single Recorder Access
Record Lock
To Stop Record
Reviewing Dictation
Insert
..................................................................
Scanning Bar Codes
Recording an Impression
Assigning Priority
Ending a Report
Log
off
Telephone Dictation
Answering Telephone Calls
During Dictation
Telephone Dictation
(Multi-line sets only)
Intercom
Phone-In Dictation Keypad Commands
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1
1
2
2
2
3
3
4
5
5
6
6
6
7
7
7
8
Appendix
Index
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9
11
Synergy
potatoes. Even though
taste a lot better when they are combined. Some ideas are
are like that to. Imagine a business without a telephone,
tape recorder without cassette (reel-to-reel?), or a
without a VCR.. Unthinkable! Sometimes the simplest
combinations create the most powerful effects.
The
represents the marriage of
together a bar code reader for scanning bar code numbers
and a hand microphone for dictation. Sound logical! It
sure
dictation were you have to enter long strings of numbers
identify patients, departments and work types. When you
enter numbers, you have four options: ignore them
entirely, have someone else do it, use a keypad, or use a bar
code reader. The
third
it
OpticMicTM hand microphone/bar code reader places
dictation and scanning in one place-the palm
hand. One instrument for both jobs.
is
a
lot
like putting butter and salt on your
the
individual items are
OK,
they
TV
OpticMicTM hand microphone/bar code reader
two
good ideas.
is
if your doing modern dictation. The kinds of
first
generally leads to the second, the
is
tedious, and the fourth-well-it’s the easiest, but
means you have another instrument to handle. The
It
brings
of
your
a
to
SOME FUNDAMENTALS
The OpticMicTM bar code reader can read and decode
3-of-9 bar codes-more commonly called “Code 39.”
can read bar codes from either a left-to-right
right-to-left scan.
after a successful scan. (If desired,
tone for unsuccessful scans. Consult a Dictaphone
representative for information about enabling or disabling
these tones.)
ii
It
also produces a confirmation beep
it
can produce an error
or
It
If you use a system recorder for dictation (Digital
ExpressTM system), you can use the bar code reader for
(ID
entering report information
use
the
telephone keypad for reports that do not have bar
code labels.
from using the handset for diction.
The OpticMicTM hand microphone has all of the dictation
controls and indicators that you are familiar with using on
the ConnexionsB telephone and handset: microphone,
MIC Indicator, record, record lock, Stop, Rewind/Play,
Fast forward, End
Also,
the bar code reader does not prevent you
Cue
and Impression Cue.
numbers).
You
can
still
HOW
This document has
dictation to a system recorder (e.g., Digital ExpressTM
system). Within
using the hand microphone features and the bar code
reader features:“Displaying Bar Codes” and “Scanning Bar
Codes.
The second section
Appendix
program into your ConnexionsB telephone. For a detailed
explanation of each code, refer to the ConnexionsB system
telephone operating instructions,
FOR
For more specific information about the operation
system or ConnexionsB telephone refer to appropriate
devises operator’s manual.
THIS MANUAL
this
”
lists
all of the feature codes that you can
IS
ORGANIZED
two
basic sections. The
section you will find instructions for
is
the Appendix. For reference, the
MORE INFORMATION
L-940
or
first
L-
10
explains
15
(UK).
of
your
...
Ill
DICTATING
USING
THE
OPTICMIW HAND MICROPHONE/
BAR CODE READER
DICTATION-SYSTEM RECORDER
You can use your Connexions@ system to dictate into
single systems recorder, or with a Multiple Dictate Module
connected, you can access as many as eight recorders.
If
you will be scanning bar codes, make sure you read
through the procedures for displaying and scanning bar
codes before you begin dictating,
DISPLAYING
Your ConnexionsB telephone can display the bar code
digits
that you scan. However, to do
program the proper feature code into the telephone.
To
display bar code digits:
Program your telephone with the Bar Code Reader
feature code
To
BAR
CODES
this
you must
#*
1807.
program a feature code:
Press
PROGM
security code,
Press
KEYS
Select a program key-press
Enter the feature code:
Press the Select button.
Label the button, and you're done.
and enter your
if
needed.
#*
it.
1807
a
I
1
Section 4-"Quick Access Program Keys"-of the
ConnexionsB telephone operating instructions
and explains all of the feature codes for the
ConnexionsB telephone.
SINGLE RECORDER ACCESS
1.
Program a quick access key with Feature Code
(See
Feature Codes in Section
telephone operating instructions.)
2.
If required, press the appropriate quick access key to
access the recorder-if in
illuminated.
Press the quick access key programmed with your
3.
Author ID,
telephone keypad. Your Author ID will display on the
telephone screen
error, press the BACK key to make corrections. When
the ID
recorder.
4.
Lift the OpticMicTM Hand Microphone. When
RECORDEWHANDMIC appears on the display,
press the RECORD control on the OpticMicTM
Hand Microphone to begin dictating.
or
enter your Author ID using the
for
verification.
is
correct, press DIAL to send
use,
4
of
the ConnexionsGO
the
LED
will be
If
you make an
it
to the system
lists
#
*
01.
RECORD LOCK
For continuous, hands-free recording, while in
record, press LOCK. (Microphone remains out of the
cradle.)
TO
STOP
Release the
LOCK feature, press
2
RECORDING
RECORD
STOP.)
control.
(If
you are using the
R
EVI
E
W I N G DICTATION
You
can listen to dictation through the speaker in the
OpticMicTM Hand Microphone.
To
rewind, press and hold the REWIND/PLAY
button on the OpticMicTM Hand Microphone.
Release button to listen to dictation.
to beginning, press
Press the
word dictated.
To
insert additional dictation in previously dictated material:
Rewind or fast forward to desired location and stop tape.
1.
Press
2.
Press the Record button and record your
3.
insert.Release RECORD to stop. (Impressions cannot
be recorded while in Insert mode-Imp button.)
F
FWD
[#]
on the keypad.
PLAY
to listen to dictation.)
button to return rapidly to the last
(If
you rewind
To
Pause during insert:
0
To
To
1.
Release the Record button.
review an insert while
Press
REWIND
Microphone until Insert tone
listen to dictation.
complete the Insert
Press
[3]
on the keypad. The last few words
insert will play back.
control on OpticMicTM Hand
still
in Insert mode:
is
reached; release to
of
the
3
To
2.
To
continue dictating, press
the last word recorded. Then press the Record button
on the handset.
review previously recorded insert:
Press
[4]
[#I
or
[7]
[#I
to move directly to the insert;
Plabyback
is
automatic.
[4]
[4]
to fast forward to
SCANNING
To scan a bar code:
Press the “Quick Access Key” programmed with the
1.
Bar Code reader feature code.
Place the OpticMicTM tip either to the left or right
2.
of the bar code-you can start your scan from either side.
Make sure you place the tip in contact with a white
space to one side
Pass
3.
move
code. You can cause
tip
diagonally-not reading the entire code.
SUCCESSFUL
after
code reader feature code into the ConnexionsB
telephone, then the bar code numbers will appear on
the display.
UNSUCCESSFUL
single beep after a scan, you will have to scan the code
again.
tries, then enter the digits through the telephone
keypad.
BAR
CODES
of
the code.
the OpticMicTM
it,
make sure
during the scan or
a
successful scan.
If
you
it
SCAN-You will hear a single beep
still
cannot read the code after several
tip
across the bar code.
remains in contact with the bar
a
bad scan
by
scanning off the code
If
you programmed the bar
SCAN-If
by
either lifting the
you do not hear a
As
you
4
NOTE:
tone-a short warble tone-aBer an unsuccessjkl scan.
hear this
Your
OpticMicTM reader can be
ype
of
tone, then
you
set
to
play an
error
Ifyou
should rescan the bar code.
The confguration ofyour ConnexionsC3 telephone determines
error
whether the
tone willplay
Dictaphone representative ifyou wish
either
on
or
off
or
not.
Consultyour
to
have the tone turned
local
RECORDING AN IMPRESSION
(Imp
cue)
After you finish dictating,
or comments about the report. You can mark the location
of
your comments with the “Imp cue button. The system
saves your impressions along with the dictation. The
transcriptionist can review your comments before
transcribing the report by locating your “Imp’ cue.
To record an impression:
When you finish dictating, press and release the
“Imp” button, and record your impression.
Note:
Editing dictation may delete
you
can record your impressions
your
impressions.
ASSIGNING PRIORITY
Assigning priority means that the report you are dictating
should be transcribed before other work.
To
assign priority:
Press
[6]
on the keypad at any time before you
complete the report. (If you are using record lock,
press Stop before you press
[6]
.)
5
ENDING
To end a report:
LOG
To
log
A
REPORT
Press and release the “End’ button on the
OpticMicTM hand microphone to end your report.
You will hear a system prompt that tells you the status
of
your report. You can begin your next report or log
off-
hang-up.
OFF
off
of
the Digital Express system:
Press
[5],
and then hang up the hand microphone.
TELEPHONE DICTATION
You may dictate into a remote Dictaphone recorder
equipped with the appropriate telephone interface.
Press the SPEAKEWMUTE key and dial the
1.
telephone number.
Lift the OpticMicTM Hand Microphone and press
2.
RECORD
the
HANDMIC DICT appears on the telephone display.
When dictation
3.
disconnect the line then replace microphone in the
cradle.
control to record your dictation. TEL
is
complete, press STOP to
Other operations such as marking end of document,
designating priority, fast forward, etc., are performed using
the appropriate controls on the OpticMicTM Hand
Microphone or the telephone keypad.
6
ANSWERING TELEPHONE CALLS
DURING DICTATION
Telephone Dictation
(Multi-line sets only)
1.
Press
[I]
on the telephone keypad
system) to put the recorder on hold.
HOLD
Press
2.
If
Pick
3.
press the SPEAKENMUTE key. Otherwise, press the
line select key for the ringing line before picking up
the handset.
To
resume dictating:
Up
to put telephone line on hold.
Ringing
is
enabled, pick up the handset
(if
required by the
or
Hang up handset and press the
1.
Lift the OpticMicTM Hand Microphone.
2.
Press the key for the line you are using for telephone
3.
dictation.
Press
4.
Microphone,
to cancel hold.
REWINDFLAY
or
press
on the OpticMicTM Hand
[3]
SPEAKEWMUTE
(if required by the system),
INTERCOM
To
initiate an intercom call (if intercom
your dictation system):
After you
Press
To answer an intercom call:
When you hear a tone through the speakerphone,
press
Press
log
on, press
[0]
to cancel the call and return to dictation.
[0]
to answer the call.
[O]
to end the call.
[0]
on the keypad.
is
provided
key.
by
7
PHONE-IN DICTATION KEYPAD COMMANDS
KEY
FUNCTION
1
2
3
4
5
7
8
9
0
Hold
stop
Rewind 3 seconds
Fast forward to last word dictated
Disconnect recorder
Rewind to beginning
End Report
Impression
Signal intercom call
of
dictation and begin playback
of
document
8
APPENDIX
FEATURE
You program
same way
substitute the following sequence for the telephone number:
CODES
the
feature codes into the quick access keys in the
that
you program a telephone number, except
[#I
[*]
2, 3 or 4-digit code
When complete, press
To
program a feature code:
Press PROGM and enter your security code,
Press
KEYS
Select a program key-press it.
Enter the feature code:
Press the Select key.
Label
the
Pressing a quick access key programmed with a feature code will
cause that feature
Feature Codes numbered
one or more recorders are connected to your telephone
Feature Name
Systems Recorder Access (Optional)
Multiple Dictate Module (Optional)
System Transcribe Module (Optional)
Line Select
(n
is
the line number, 1-8)
Auto Answer/Remote Dictation/
Auto Record
Electronic Lock
Delayed Ring
Flash Length
Flash Length Table
#
*
071
#
*
072
#
*
073
#
*
074
#
*
075
#
*
076
#
*
077
SELECT.
[#]
[*I
key, and you're done.
to
take effect automatically.
3,
11
and
if
needed.
2,
3
or
4-digit
12
are applicable only when
Feature Code
code
#*01
'#*011 -#*018
#
*
019
#
*
02 [n]
#
*
03
#
*
05 [nn]
#*
06
[n] [n]
#
*
07
[n]
=
0.250 sec.
=
0.500
sec.
=
0.750 sec.
=
1.000
sec.
=
1.250 sec.
=
1.500
sec.
=
1.750
sec.
9
=
2.000
2.250
11
12
14
16
19
sec.
sec.
#
*
078
#
*
079
Headset Answer
Auto Answer Monitor
Automatic Directory Entry
Timer
Hands Free Dictate (Optional)
=
#*
#*
#*
#*
#*
Network ManagerTM software Feature Codes
The following Feature Codes apply only when your telephone is
connected to the Network ManagerTM. (See the Operating
Instructions for the ConnexionB Computer and Network
ManagerTM Software.)
#*
Billing
Message Retrieval
Start Network Manager
Deliver Message
View Directory Entry
Access Create New Message Screen
View Master Directory
Intra-Telephone Message Delivery
Sending Priority Messages-
P
enter a
Send Message to
Send Appointment Calendar
after entering
PC
13
#*
15
#
*
21
#
*
22
#
*
23
#
*
24
#
*
25
#
*
30
#
*
30
#*
54
#*55
thru #
-#*
53
*
53
Digital ExpressTM System Feature Codes
Use
these Feature Codes with the Digital ExpressTM system. For
more information, refer to the Digital ExpressTM System
Operating Instructions. Press the Quick Access key after you
connect with the system and before you enter your user
#*
#*
18
1807
Transcribe
Bar Code Reader
(Refer to the ConnexionsB System 'Telephone
manual for a detailed explanation of each Feature
Code.)
ID.
10
INDEX
Bar Code
Feature Code,
Scanning,
Displaying,
Unsuccessful Scan,
Successful Scan,
Code
39,
ii
Code
3-of-9
Dictation
Disconnect,
End Cue,
Ending a Rreport,
Fast Forward, Reviewing Dictation,
Feature Codes
Hold,
8
Impression cue,
Insert,
Intercom,
Keypad Commands,
Log
Priority, Assigning,
Record
Reviewing Dictation,
RewindlPlay, Reviewing Dictation,
RewindlAutoplayback,
Stop recording,
3
Off,
System, Single Recorder Access,
System recorders,
,
ii
Answering Call during,
System Recorder,
Telephone,
8
6,
8
list
of,
9
To
Program,
7,
8
6
Single recorder access,
Record Lock,
4
6
5,
2,
iii
1
6
8
5
8
1
4
1,9
8
2
3
8
1,
4
7
6
2
2
3
3
11
CUSTOMER SATISFACTION GUARANTEE
The Dictaphone Corporation is committed to providing you with the worlds finest
products backed by our guarantee of your complete satisfaction The Dictaphone
guarantee is provided
days following installation Thereafter, you have the option to
annually extend this guarantee for up to five years by purchasin
annual maintenance agreements The guarantee ensures that
you will be satisfied with the utilization of the product within
your establishment If the product does not perform to
specifications for any reason, Dictaphone will repair the
product at no additional cost to you Should we be unable to
promptly effect a repair, we will replace the product at no
additional cost to you If the replacement product also does not
meet Dictaphone specifications we will remove the product and
give you a full refund
Our commitment to your satisfaction also extends beyond product performance Any
other problems or concerns that you might have will be resolved promptly Your billing
statements will be accurate and easily understood Any telephone calls
communications that you may generate will be answered in a prompt and courteous
manner
Dictaphone is committed to making you a permanent customer of our company If, in
your opinion, we have lapsed in any way regarding this guarantee and policy of product
quality and customer satisfaction, please call the office of the President at (800)-343-
5838 We won't be satisfied until you re satisfied
LIMITED WARRANTY
For
equipment other than portables, Dictaphone will (a) for a period of ninety
from the date of delivery make at its expense all necessary adjustments, repairs and
parts replacements not occasioned by accident, misuse or casualty, and (b) for a period
of nine
(9)
charge any parts (except platens, ribbons, print wheels and non-rechargeable batteries)
which become broken or defective except by reason of accident,misuse
Any labor, transportation
the installation of said parts shall be performed by Purchaser or at Purchasers expense
Dictaphone's obligations during such nine
replacement of broken or defective parts
months after said ninety
to
all of our customers on all of our products, for a period of
or
written
(90)
day period, Dictaphone will replace without
or
or
adJUStment required during such nine
(9)
month period shall be limited to repair
casualty
(9)
month period for
(90)
90
days
or
Dictaphone's obligations hereunder are limited
are Purchasers exclusive remedies Dictaphone assumes no liability for special
consequential damages This Limited Warranty applies only (a) to new equipment and
(b) when recommended recording media are used and when all work is performed by
authorized Dictaphone personnel Purchaser may obtain service coverage beyond the
service
to
be performed hereunder through Dictaphone's Assured Performance Plan
as
set forth hereinabove The foregoing
or
12
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