Dictaphone Connections Series Operating Instructions Manual

DESCRIPTION

The Dictaphone ConnexionsB telephone has advanced PBX like features for
both single and multi-line telephones.

The ConnexionsB telephone is intelligent. The telephone display screen tells you
the time and date, the telephone number you are dialing, the length of your call
and directory information. Prompts on the screen assist you in setting up your
directory and in programming keys
special features.The Connexions telephone is expandable.

to

Connexions display recorders and
computer.
dictation or transcription.

NOTICE:

For your single line Connexions telephone you will need

telephone company with FCC Registration number AAM95B-71321-MA-E.

Ringer Equivalence 0.2B.

It

can also be used with any Dictaphone central system recorder for

to

provide single-key access

It

can be connected

to

a Dictaphone approved personal

to

provide your local

to

a variety of

If

your system includes the Multi-Line Access Module (MLAM) connected
central office telephone lines, provide your
Registration number AAM8DX-19268-KH-E. Ringer Equivalence

telephone system is not equipped with appropriate mini jacks, request the

installation of RJ14 jacks. (Each RJ14 jack accommodates

local

telephone company with FCC

0.58.

two

lines.)

to

If

your

i

YOUR

Keypad

The Connexions telephone keypad is used the same way any standard
telephone keypad is used for dialing telephone numbers. You can also use the
keypad in conjunction with other features
Access Program Keys.

Screen Dispiay

The 2-line display consists
unit is idle, the Main Menu displays the time and date on the top line and feature
prompts on the bottom line. When the telephone is in use, the date is replaced
with a call timer, showing the elapsed time
on the display is feature dependant and will change accordingly.

Menu Keys

The menu keys are used
prompts on the telephone screen display by pressing the associated menu key.

A

CONNEXIONSB

new prompt is displayed each time one of the menu keys is pressed.

TELEPHONE

of

the telephone. See Section

of

up

to

16

characters per line. When the telephone

of

the current phone call. Information

to

set up system features. The user responds

4,

to

Quick

Quick Access

You can set up and label the quick access program keys
will perform specific functions. Programming these keys with features you are
most likely
by the telephone or your PBX system. Typical features might be speed dialing
for frequently called numbers, storage access code for long distance dialing,
MCI, Sprint, call forwarding, automatic telephone answering, automatic
telephone recording, etc. Quick access keys
additional eight numbers by "burying" them under existing programmed

numbers. (See Section

Line Keys (MultMine Telephones)

The line keys correspond
Connexions telephone comes standard as a single line telephone. However, you

have the option of adding up
can use the line keys
the associated line is in use. When not used for telephone lines, these keys can

be used as additional quick access keys. (See Section

Keys.)

Function Keys

These keys are used in conjunction with other features

telephone.

specific features requiring their use.

Program

to

use allows quick, single key access

Operation

Keys

4,

Quick Access Program Keys.)

to

your extension number or numbers. The

to

seven additional extensions or numbers. You

to

answer and place calls. An indicator illuminates when

of

these keys

is

covered

to

1-8

permit you

in

sections

so

when pressed, they

any of the features offered

to

program an

4,

Quick Access Program

of

the Connexions
dealing with the

iii

Volume

The volume control
raise the volume, slide the control towards the + symbol.
slide the control towards the

Ring

Control

Volume

is

used to lower or raise the volume

-

symbol.

of

the incoming call.

To

lower the volume,

To

The ringer volume control located on the underside
ring volume. Turn the dial towards the
towards the

Dictation

Your telephone handset or hand microphone can be used to record dictation on
to an attached Connexions voice processing system recorder
systems recorder. (See Section

Status lndlcator

Status indicator lights illuminate when the associated key is activated, alerting
you to the current status

-

symbol

Controls

Lights

to

decrease the ring volume.

of

the selected line or programmed function.

+

symbol to increase the ring volume and

7,

Dictation Features.)

of

the telephone adjusts the

or

to a Dictaphone

iv

PREPA RA

TlON

Connect the plug
the back compartment

of

the telephone .cord to the matching jack located inside

of

the machine. Plug the other end

of

telephone wall jack.
Connect the power supply to the jack inside the back compartment

machine.
Insert the AC plug into a grounded AC outlet.

NOTE:

If

the Connexions telephone is attached

to

a recorder, power is supplied

from the recorder.

cord into the

of

the

V

1

.

CONTENTS

1

.

SET

UP

FUNCTIONS

Programming Line
Setting
Setting
Changingthelime
Changing the Date

Up

or Changing Your Security Code

Up

or Changing Your Author ID

.......................................

Select

Keys

................................

......................

..........................

..........................................

..........................................

1-3

1-3

1-3

1-5

1-5

1-6

1-1

1.

SET

UP

FUNCTIONS

Programming Line Select Keys

If

you have a multi-line telephone,
to eight line numbers
Section

4.)

using

Feature Code

you

can program quick access keys with up

#

02.

(See Feature Codes

in

Setting Up

You may enter a
setups. Once you set
programmed features.

or

Changing

4-digit

Your

Security

security code

up

a security code, you must always enter it to access

If

you enter an invalid code, you will be returned to the

Code

so

no

one can change your programmed

Main Menu.

NOTE:

To

[In

68

SUf8

tO

Write

dOWn

YOUf S8CUfity Cod8

set up or change your Security Code:
the prompt sequences shown

in

this manual, prompts

Case

the feature you are currently setting up.]

Press: Display Prompts:

1.

PROGM

PROGRAM

KEYS lD/TlME TEL

2.

lD/TlME

3.

YES

4.

Enter any 4-digit number

SECURITY
REVISE? YES

ENTER

SECURITY
Your Security Number

#

NO

#

REVISE? YES NO

YES to revise,

NO

to save

(Author

ID

prompt)

YOU

forget

it!

in

bold type highlight

STOP

Press

To go back

to return

to

the previous display, press BACK.

to

Main Menu.

1-3

Setting Up

You may want
attached Connexions recorder, or far remote message retrieval when you use
your system as an answering machine.

To set up or change your Author ID:

Press: Display Prompts:

or

Changing

to

set

Your

Author ID

up

a

4-digit Author ID which is used

in

conjunction with an

1.

PROGM

2.

lD/TlME

3.

NO

4.

YES

5.

Enter Migit ID

Changing the Time

To change the time:

Press: Display prompts:

1.

PROGM

ENTER SECURITY

(if

required)

PROGRAM

KEYS IDfllME TEL

SECURITY

REVISE? YES NO

AUTHOR
REVISE? YES

ENTER

AUTHOR ID

Digits you are entering
(TIME prompt)

ENTER SECURITY

(if

required)

#

ID

#

NO

#

2.

ID/TIME

3.

NO

4.

NO

5.

YES

6.

Enter hours: minutes

(4

digits) and 2 for

A(M)

or

7

for

EX: Enter

03457

P(M)

for

3:45

PM

PROGRAM

KEYS IDfllME TEL

SECURITY
REVISE? YES

AUTHOR ID
REVISE? YES NO

TME

REVISE?

ENTER TIME
Time you are entering

(DATE

#

- -

prompt)

:

--

YES

NO

AM (PM)

NO

:

M

1-5

Changing the Date

To

change the date:

Press:

1.

PRQGM

2.

ID/TIME

3.

NO

4.

NO

5.

NO

6.

YE$

7.

Enter montWday

(4

digits)
EX: Enter
February

0207

7.

for

Display prompts:

PROGRAM

KEYS lD/TlME TEL
SECURITY

#

REVISE? YES NO

--:

ID

--

NO

AM (PM)

AUTHOR
REVISE? YES

l-ME
REVISE? YES NO

DATE----

REVISE? YES
ENTER DATE

I

NO

I

Date you are entering
Main Menu

1

-6

2

.

CONTENTS

2

.

USING
Standard Telephone Operation

Screen Display Information

UsingtheSpeakerphone

Muting the Speakerphone
Putting a Call on Hold

Adjusting Ring Tone Volume
Automatic Redialing

Memory Redialing
Changing from Dial Pulse to Tone Dialing

YOUR

TELEPHONE

..................................

.................................

....................................

.....................................

....................................

.......................................

..................................

.........................................

...........................................

........................

2-3

2-3

2-3

2-3
2-3

2-4

2-4

2-4

2-5

2-5

2-1

2.

USING

YOUR

TELEPHONE

Standard Telephone Opetation

To

place a telephone call:

To

place a telephone call with a single-line set, simply lift the handset and wait

for

a

dial tone.

primary line (see Custom Line Selection
wait for a dial tone. Use the keypad to dial the desired number. When you finish
the call, replace the handset or press STOP.

To answer a telephone call:
To answer a telephone call on a single-line set, lift the hand- set to receive the

call.

If

you have a multi-line set, the light flashes above the line that is ringing.
Press that line key to receive the call.
Ringing is enabled, simply lift the handset. See Custom Line Selection in
Section

5.)

If

you have a multi-line set, pick up the handset to use your

in

Section

(If

you have a multi-line set and Pick Up

5),

or press a line key and

Screen Display lnfonnatlon

The call timer on the screen display begins counting elapsed time as soon as the

handset is taken
display for
display as they are dialed.

off

hook. The total length

15

seconds after the call is disconnected. Digits appear on the

of

the phone call remains on the

Using the Speakesphone

You may use the speakerphone to place or receive calls. To place a call using
your speakerphone, press the SPEAKEWMUTE key. When you hear the dial

tone, use the keypad to dial the desired number.

press SPEAKER/MUTE to use your primary line (see Custom Line Selection in
Section

To answer a call using your speakerphone, press the SPEAKERIMUTE key on a
single-line telephone, or the appropriate line key on a multi-line telephone. You
are automatically connected to the calling party. (If you have a multi-line set and

Pick Up Ringing is enabled, simply press the SPEAKER/MUTE button.)
want to switch
to speakerphone, press the SPEAKEWMUTE key and hang up the handset.

Because of the microphone’s sensitivity, voice is transmitted in one direction at a
time. Therefore, only one party may speak at a time. When the light above the
SPEAKEWMUTE key dims, your voice direction channel is open and you may
speak. When using the speakerphone, your voice should be directed towards the

microphone, which is located under the Volume control.

5).

Press the STOP key to end a speakerphone call.

to

the handset receiver, just pick up the handset. To switch back

If

you have a multi-line set,

If

you

Muting the Speakerphone

To carry on a private conversation, which the other party cannot hear (although

you

can

still

hear

the

other

party),

conversation. The speakerphone microphone will be turned

press

the

SPEAKEWMUTE

key

during

off

and the red

your

2-3

indicator light above the SPEAKEWMUTE key will flash, indicating you are
Mute mode. Press the SPEAKEWMUTE key to resume your two-way
speakerphone conversation.

in

the

Putting

Single-Line

To

To

Multi-Line

When tlhe HOLD key is used with multi-line telephones or with a quick access
key, it places the current selected line or programmed function on Hold; the LED
associated with that line or function flashes.

With Connexions telephone systems that include the Multi-line Access Module

(MLAM),
the handset to go back
speakerphone to handset mode).

lifting the handset will automatically connect you to that line.

To

a

call

on

Hold

Set

Press the HOLD key. (Hold LED flashes.)
resume your conversation (with handset onhook):

Press SPEAKEWMUTE key or pick up handset.
resume your conversation (with handset offhook):
Press the HOLD key while LED is flashing.

Set

if

you place more than one call on hold, press the line key before lifting

to

a previous call (if you are changing from

If

you have placed your primary line on hold,

resume your conversation:
Press the key associated with the flashing LED.

Adjusting Ring Tone Volume

The ring tone volume control is located on the underside
the dial towards the

symbol to decrease the volume.

Automatic Redlaling

When you get a busy signal, the telephone can automatically redial the same
number at oneminute intetvals up to

Wait for approximately
press the DIAL key

opportunity

redial tries (the prompt remains on the screen for

REDlAL

ON

2-4

2

REVISE

+

symbol

if

to

turn the redial feature On or

10

you

to

increase the ring volume and towards the

seconds

do

not want to wait). This prompt gives you the

TIMES

OFF

9

tries.

for

the following prompt

Off

and to revise the number of

of

the telephone. Turn

to

15

seconds):

-

appear (or

To turn Redial On:

Press:

1.

ON

To

change the number of times you want the number

2.

REVISE ENTER REDIAL

3.

Enter number

When the call
press the SPEAKEWMUTE key
handset within

Pressing STOP turns

Auto

Redial

Memory

Your Connexions telephone remembers
memory redial feature, press the DIAL key. The last name or number dialed
display. Press BACK
second time

Changing

Redlaling

(1-9)

goes

through, you will

25

seconds,

is

cancelled by any other telephone function.

to

place

From

Dial

or

the

off

the Auto Redial function.

to

scroll through the last five numbers. Press DIAL a

the

call.

Pulse to

ActlonLDlsplay

Redial prompt displayed and line

disconnected.

Redial prompt displayed and line
disconnected.

be

in Speakerphone

to

initiate a 2-way conversation or

call

will be disconnected.

the

last five numbers dialed. To

Tone Dlallng

Prompts:

to

be

-

TIMES

mute

redialed:

mode. Either

lift

the

use

the

will

If

you need

the

either

Example:

to

change from dial pulse

#

or * keys.

If

you

use

dial pulse

etc.), touching either the

This will allow you

to

tone dialing during a phone call, press

to

call into a long distance carrier (Sprint, MCI,

#

or * key will switch you

to

enter your ID digits.

to

tone dialing.

2-5

3

.

CONTENTS

3

.

USING

Adding to Your Directory

Editing Your Directory
Saving Your Directory on Cassette
Dialing from Your Directory
Automatic Directory Entry

YOUR

DIRECTORY

.....................................

........................................

.....................................

...................................

.............................

...................................

3-3

3-3

3-4

3-6

3-7

3-7

3-1

3.

USING YOUR DIRECTORY

Use the Connexions telephone directory for fast access
directory listings. Each listing can consist of 1 Wharacters for the
characters for the number. The system automatically alphabetizes all entries.
Directory entries can be added or edited while the telephone is in use and can
be displayed one at a time on the telephone screen.

(For an example of the procedure described below, see the gray box.)

Adding

To add a name

Press:

1.

2.

3.

to

Your

Directory

to

your directory:

Display Prompts:

DIRCTY

ADD ENTER NAME

Enter first letter of name
SELECT key on keypad
Enter second letter

of

name

DIRECTORY EMPTY
(if directory contains no
listings)

DIRECTORY FULL (if directory already
contains

DIRECTORY
ADD EDIT CASS

Alpha character you entered.

100

Alpha character you entered

to

listings)

any one of

name

100

and

16

SELECT key on keypad

To place a comma between the last and first names, press

once, and press SELECT. For a space between words, press

twice, and press SELECT.

Continue the above procedure until the
press the BACK key

4.

SELECT ENTER NUMBER

5.

Enter complete telephone
number, including pauses*
(press PAUSE key on keypad)

*A

pause is the interval
for an outside line
code.

If

necessary, you may enter more than one pause.

to

delete, then enter the correct character or digit.

(3/4

second or until you get a dial tone) when you wait

after

dialing

9

full

name is entered. To correct errors,

Number you entered

or

for

a confirmation

0

after

entering a credit card

(Operator) key

0

(Operator) key

3-3

6.

SELECT ENTER NAME

You

can enter another directory listing

or

press

return to the Main Menu.

STOP

to

exit this mode and

Editing

You

the

Your

Directory

may edit your directory in three ways-delete an entire entry, change both

name and number, or change either the name or number.

To locate directory entry for editing:

Press:

1.

DIRCTY

Display Prompts:

DIRECTORY

ADD EDIT CASS

2.

EDIT

3.

Key containing first letter of

to

entry you want

4.

Hold

down that key to scroll

to

desired entry (press BACK

key to

go

back one entry at

edit

Last entry accessed

First entry with that letter

Each name in alphabetic

sequence

a time)

5.

SELECT

Name of entry
DELETE REVISE

OK

3-4

To delete a directory entry:

Keypad and Function Keys

1.

Locate and select the entry

Name of entry

as described above in
Steps

1-5

2.

DELETE Next directory listing

To

change name and number in the directory:

Name

of

1.

Locate and select the entry

as described above in

Steps

1-5

2.

REVISE

3.

Enter each letter of name

DELETE REVISE

ENTER NAME

Alpha characters you entered

entry

followed by SELECT key
on keypad

4.

SELECT key on keypad

NUMBER

REVISE? YES NO

5.

a) NO

if

number remains

Full directory entry

the same

b) YES to enter new number

followed

by

SELECT

key

ENTER NUMBER
Full directory entry

on keypad

OK

3-5

To

change directory number only:

1.

Locate and select the entry Name
as described at beginning

of

this section

2.

OK

3.

YES

SELECT

Press

STOP

at any point

to

return to the Main Menu.

of

entry

DELETE REVISE OK

NUMBER

REVISE? YES

ENTER NUMBER

NO

Full directory entry

Saving

Your

Directory

on

cassette

When the Connexions telephone is connected to a display recorder, the directory
can be copied to and saved on a cassette.

To

copy the directory

recorder. (Load the cassette into the left tape deck

to

a cassette, load a fresh cassette into the display

if

two

recorders are

connected.)

press:

1.

DIRCTY

2.

CASS

3.

WRITE PLEASE WAIT

To

copy a directory from a cassette to your telephone, load the cassette

Display prompts:

DIRECTOR

ADD EDIT CASS

LOAD CASS DECK
READ WRITE

1

containing the directory into the display recorder.

1.

DIRCTY

2.

CASS

3.

READ ADD REPLACE

DIRECTORY

ADD EDIT CASS
LOAD CASS DECK

READ WRITE

1

4.

a)

ADD

(to add cassette
contents to existing
directory)

5.

b)

REPLACE

(to replace
existing directory with
cassette contents)

No

activity other than incoming

telephone while copying is

directory).

read, the message

If

the directory reaches

DIRCTY FULL

3-6

PLEASE WAIT

PLEASE WAIT

calls

can occur on either the recorder or on the

in

progress (approximately

its

capacity

of

appears and the process is terminated.

14

minutes for a

100

entries during a cassette

full

If

an error occurs while a cassette is being copied, the message DATA

appears on the display. Begin the copying procedure again.
When copying is complete, the Main Menu returns to the telephone screen.

ERROR

Dialing

To dial a number listed in your directory, press the key on the keypad that
corresponds
appropriate until the name appears on the screen. (Press BACK to scroll
backward.)

At this point you may press DIAL, leaving the handset onhook
Speakphone mode, or you may

As a number is dialed (and throughout a
call are displayed. Length of call remains on the display for approximately
seconds after the

Automatic Directory Entry

Automatic Directory Entry permits you
while a telephone call
Code
directory, press the programmed quick access key.

#

from

Your Directory

to

the first letter

call

ends.

is

14

(see Feature Codes in Section

of

the name you wish

lift

in

progress. Program a quick access key with Feature

to

dial. Tap the key as

to

remain in

the handset

to

to

carry on your conversation.

call)

the name and elapsed time

enter and scroll through your directory

4).

For automatic access

to

your

of

15

the

3-7

4

.

CONTENTS

4

.

QUICK ACCESS PROGRAM KEYS
Setting Up the Quick Access Keys

Setting Up Buried Quick Access Keys
Chained Quick Access Keys

Revising the Contents
Dialing Your Quick Access Keys
Featurecodes

of

a

Quick Access Key

.............................................

............................

.............................

...........................

..................................

.....................

...............................

4-3

4-3

4-3

4-4

4-5

45

4-5

4-1

4.

QUICK ACCESS PROGRAM

KEYS

Setting up the Quick Access Keys

A

total of

16

digits is allowed per key.

If

you make a mistake while entering

digits, simply press the BACK key to delete the error. You must press the

SELECT key after entering the contents of each key. Enter pauses as part of the
dialing sequence by pressing the
which you wait for an outside line after dialing

PAUSE

key.

(A

pause

9,

for example, or for a

is

the interval during

confirmation after entering a credit card code. Each pause will cause the unit to
wait approximately

3/4

seconhr until you get a dial tone-before dialing the

next digit. Several pauses in succession may be needed in some situations.)
To set up quick access keys:

Press:

1.

PROGM

2.

Enter Security Code

(if

required)

3.

KEYS

4.

Any one of the keys labeled

1

through

can be used

21

(keys

if

17-21

not in use

Display Prompts:

ENTER SECURITY

PROGRAM

KEYS

lD/TlME

#

SELECT PROGM KEY

ENTER NUMBER

(if

required)

TEL

for telephone lines)

5.

Enter the desired number The digits you are entering
using the telephone keypad
or another quick access key

6.

SELECTkey SELECT PROGM KEY

To set up another quick access key, repeat the same procedure. To exit this

mode, press STOP. The Main Menu will return to the display.

Setting Up Buried Quick Access Keys

An additional eight numbers can be programmed by “burying” them within quick
access keys

To set up buried quick access keys

2

above, then continue as follows-

3.

KEYS SELECT PROGM KEY

4.

ACC followed by selected

quick access key

5.

Enter the desired number

using

1-8,

which already contain one programmed number.

(1-8)

the telephone keypad

22-29

“under” keys

1-8:

Enter number

The digits you are entering

Follow

steps 1 and

or another quick access key

4-3

Labeled

6.

SELECT SELECT PROGM KEY

7.

STOP Main Menu

To access the buried number, press

Qulck

Access

ACC

Keys

and Status Indicators

followed by the appropriate quick

access key.

NOTE: LEDs do not illuminate when a buried quick access key is in use.
Therefore, it is recommended that buried keys be used for Author IDS, long
distance access codes or telephone numbers, not for feature codes.

Chained Quick Access Keys

The contents of one quick access key may be “chained as part of another quick

access key. The contents

“Buried” key contents may also be chained.

of

three keys (maximum) can be chained together.

(It

is not recommended that the Bill

Timer feature code be programmed into a “buried” key.) (See above, Setting Up

Buried Quick Access Keys.)

Example:

Let’s say Key

[8]

has been programmed with a long distance

access code. You want

to

program Key

[2]

with a frequently called
long distance number, which also requires your access code. When
programming Key
and the 7-digit number. The contents of Key
has now become part of Key

[2],

first press Key

[2].

[8],

then enter the area code

[8]

(your access code)

Chained quick access keys may include a combination of numbers and/or
feature codes.

Example:

After programming a quick access key for Telephone Billing
(Feature Code

#

13),

chain that quick access key at the end of a

telephone number for a particular client whose calls you want billed

automatically. (See Feature Codes under Quick Access Program
Keys.)

4-4

After manual or memory redial, press the Telephone Billing quick
access key

Chained quick access keys may be combined in a directory entry. When the

ENTER NUMBER

feature code or number. On the display, buried keys

number sequence

to

bill a call

prompt

as

appears, press the quick access key containing a

numbers [22] through [29].

(1-8)

appear

in

the chained

NOTE: Chained quick access keys are

Revising the Conents

To revise the contents of a quick access key, follow Steps 1 and 2 above, then

Press:

3.

The quick access key you
wish

to

revise

4.

YES ENTER NUMBER

5.

Enter the desired digits

or

code entering

6.

SELECT SELECT PROGM KEY

7.

STOP Main Menu

Dialing

Once you have set up a quick access key, simply press that key

function.

Feature Codes

Your

Quick Access Keys

of

a

Qulck Access Key

not

available for other uses.

Dlsplay

REVISE?

Digits or code you are

Prompts:

YES

NO

to

activate the

Feature codes can be programmed into quick access keys
telephone with additional features that may not be available through the menu
keys. Feature codes may also be used for single key access
available through the menu keys. Each feature code must be programmed into a
separate key.

Program the desired feature codes into quick access keys in the same way you

program a telephone number, except substitute the following sequence for the
telephone number:

[#I [*I

2,

3

or 4-digit code
When complete, press SELECT.
Pressing a quick access key programmed with a feature code will cause that

feature

Feature Codes numbered

recorders are connected to your telephone.

to

take effect automatically.

3,

7 7

and

72

are applicable only when one

to

provide your

to

features

of

more

4-5

Feature Descrlptlon

Feature

Code

Systems Recorder Access (Optional)

For using your telephone as a dictation terminal

to

dictate into a systems recorder. Quick access

key LED illuminated when function active. (See

Section

Multiple Dictate Module (Optional)

7

for details.)

The optional Connexions multiple dictate

interface permits programming up to eight quick
access keys for access

to

system recorders for

dictation. LED extinguished when recorder is

available, LED illuminated when recorder is in
use. (See Section

System Transcribe Module (Optional)

7

for details.)

The optional Connexions transcribe module

allows access to systems recorders for
transcription. Quick access key LED illuminates

when there are jobs awaiting transcription.

Line Select

Accesses one of the telephone lines connected

to

the optional rnulti-line line telephone. Quick
access key LED illuminated when function
active.

#*Ol

#

011

-#

*

018

#

'019

#

*

02

[n]

(the line number,

1-8)

Auto Answer/Remote Dictation/Auto Record

Causes single deckhelephone combination
be placed

in

auto answer/remote dictation

to

mode. Quick access key LED illuminated when

function active. (See Section

Electronic

Lock

Prevents unauthorized use

Dialing can be totally disabled, or
the number of digits
dialing

to

that number of digits.

Example: Enter

(01-99),

#

0504

6

for details.)

of

the telephone.

you

can enter

which will limit

to

allow a maximum
of four digits to be dialed from your
telephone.

To unlock
access key and enter your Security ID.

a

locked telephone, press the quick

(It

is
recommended that a security number be used
with the electronic lock feature. See Setting Up
or Changing Your Security Code.) Quick access

key

LED

(See

4-6

illuminates when function

-

Section 5 for details.)

is

active.

#

#

'03

*

05

[nn]

Feature Descrlptlon

Delayed

Changes number of delayed
through the menu keys
new number of rings will display for
seconds. With a multi-line telephone installed,
each line can
number
followed by the desired number of rings
bypass
telephone. Then key in the line number
Quick access key LED illuminated when
function active.

Flash Length

Causes a momentary hangup for which you
select the duration (see Table below). This flash
will be used

lines. Quick access key LED illuminates for
approximately one second.

#*

#
#
#
#

#

#

#

#

Headset Answer

When a key is programmed with the # *
and activated before transcription begins,
allows a transcriptionist
without removing the headset. With the handset
onhook, press the SPEAKEWMUTE key
transfer the incoming call
telephone unit's miarophone is located under
the volume control. To end a call, press the

STOP key. To resume transcribing, press the
DICTATE and TRANS keys. Quick access key
LED illuminates when function adive.

Auto Answer Monitor

Allows

being recorded when

Quick access key

active.

Ring

be

programmed with a different

of

delayed rings. Key

(1-9)

before ringing is heard at your

(See

Section 5 for more detail.)

to

signal your PBX or central

Flash Length Table

=

=

=
=
=
=
=
=
=

0.250

0.500

0.750

1

1.250

1.500

1.750

2.000

2.250

*

*

071
072
073
074
075
076
077

070
079

you

to

hear your messages

set

LED

rings

programmed

to

a new number. The

two

in

"#

06"

to

(1-8).

off

ice

sec.
sec.
sec.

.OOO

sec.
sec.
sec.
sec.
sec.
sec.

11

code

it

to

answer the telephone

to

to

the headset. The

as

they are

up for Auto Answer.

illuminates when function

Feature Code

#

OS[n][n]

#

*

07[n]

#*I1

# * 12

4-7

Automatic Directory Entry

Permits automatic directory access while
telephone
numbers

call

is

in

progress

in

the directory of the telephone

to

view names and

currently in use. Quick access key LED
illuminates for approximately one second.

#'14

a

Timer

Permits you

to

keep track of the time spent on a
particular activity. Press the quick access key
start the Timer. Press again

to

stop.

If

PC

is

to

#*16

connected, activity can be billed automatically.
(See Billing, below.) Quick access key LED
illuminates while function is active.

Hands Free Dictate (Optional)

#*

19

Enables hands Free dictation using a foot
control and telescoping microphone.

The following Feature Codes apply only when your telephone is connected to
the Network Manager. For more information, see Operating Instructions for the
ConnexionsB Computer and Network ManageP Software.

Billing

#*73

When pressed during a call, the personal
computer automatically bills telephone time for
the call in progress (upon hang-up)
on the telephone display.
key is pressed when

(If

this quick access

no

directory entry is

to

the name

displayed, the call will be marked for later
billing.) Press while Timer (see Feature Code

16)

is displayed

to

bill non-phone time

to

#

the
name on telephone display. Quick access key
LED illuminates for approximately one second.

Message Retrieval

Permits access to messages when handset is

off

hook. Quick access key LED illuminates for

approximately one second

Start Network Manager

Permits the PC operator

to

enter the Network
Manager program at the Main Menu.
Programmed at Telephone Address

Deliver Message

to

Permits the PC operator

enter the Network

00

only.

Manager program at lhe Message Deliver

Menu. (Programmed at Telephone Address

00

only.)

#

75

#'21

#

*22

View Directory Entfy

Permits the PC operator to enter the Network
Manager program
Telephone Section for viewing the expanded
Master Directory. (Programmed at Telephone
Address

Access Create New Message Screen

Permits the PC operator
Manager program
Screen. (Programmed at Telephone Address
only.)

00

only.)

at

the Directory Management

to

enter the Network

at

the Create New Message

00

#

#

'23

'24

View Master Directory

From the master phone the operator can access
the Network ManagerM system. Do this by
going directly

beginning

Press a letter key
beginning with that letter. To dial phone

numbers from the listing, highlight the entry, and
then press the

Intra-Telephone Message Delivery

Permits text messages
telephone
the Feature Code was programmed and the

message was entered at the PC.

Sending Priority Mossages

If

you enter a P after entering

the network will send your message as priority.

Example: Entering
as priority

Send Message

Permits a message

to

the PC.

to

the screen that lists the

of

the master directory contents.

to

display a list of all names

F2

key.

to

be sent from one

to

another in the network, providing

#

30

-

#

#

*

32

P sends the message

to

the designated phone.

to

PC

to

be sent from a telephone

53,

#

'25

#

30

#'54

through

#

'

53

Send Appointment Calendar

Enables the PC

appointments

Use the following Feature Codes with the Digital ExpressTM
more information, refer
Instructions.

codes after

to

send (download) daily

to

a telephone with a printer.

to

the Digital ExpressTM 7000 System Operating

You

must press the Quick Access key programmed with these

you

connect with the system and before you enter your user ID.

#

*55

7000

system. For

4-9

Transcribe

This code turns on the transcribe display and
activates the foot control.

You

can also use this
code with a bar code reader; however, the bar
code digits will not appear on the display. This
code turns on

all

foot

control and keypad

transcribe controls.

#

18

Bar Code Reader

This Quick Access code lets the display show
all of the digits entered with the bar code reader.
The display will not show other job information.

#

1807

4-1

0

5

.

CONTENTS

5

.

ADDITIONAL

Turning the Eledronic Lock On
Setting a Digit Limit
Setting Delayed Ring

Choosing a Ring Tone
Setting Up Toll Saver
Choosing a Dialing Format
Custom Line Selection (Option)

TELEPHONE FEATURES

.........................................

for

.........................

or

Off

...........................

........................................

.......................................

Auto

Answer

...........................

....................................

................................

5-3

5-3

5-3

5-4

5-4

5-5

5-6

5-6

5-1

5.

ADDITIONAL TELEPHONE FEATURES

You can program the following telephone functions-Electronic Lock, Setting a
Digit Limit, Delayed Ring, Ring Tone, Toll Saver for
and Custom Line Selection.

Auto

Answer, Dialing Format

Turning Eiectronlc: Lock On

To prevent unauthorized use of your telephone, you can lock

Press: Display

1.

PROGM

2.

Enter Security Code PROGRAM

(if required) KEYS lD/TlME TEL

3.

TEL

4.

ON

(to

turn on)

OFF

(to

turn

off

or

leave

off)

to

return

Press STOP
(You can also program Feature Code

implement the Electronic Lock feature-see Feature Codes in Section

Setting a Digit Limit

To prevent unauthorized long distance calls, you can limit the number of digits
that can be dialed out from the keypad.

to

or

Off

Main Menu.

it

Prompts:

ENTER SECURITY

(if

required)

ELECTRONIC LOCK

ON

DIGIT LIMIT
REVISE? YES NO

#

OFF

99

*

05

into a quick access key

#-

(default)

completely.

to

4.)

To

set the digit limit

Press: Display Prompts:

1.

PROGM ENTER SECURITY

2.

Enter Security Code

(if

required) KEYS lD/TlME TEL

3.

TEL

4.

OFF

5.

YES

for

outgoing calls:

(if

required)

PROGRAM

ELECTRONIC LOCK
ON OFF

DIGIT LIMIT

REVISE?

ENTER DIGIT LIMIT

99

YES

#-

NO

-

5-3

6.

Enter maximum number LINE 1 RING ON

of digits that can be dialed

00

to

out, or

prevent

REVISE?

1

YES NO

dialing out.

Press STOP to return to Main Menu.

Setting Delayed Ring

You may want to set up your telephone

so

ringing does not - begin in your office
until after a pre-determined number of rings. You can select from
selected, the telephone will not ring in your office.

Press: Display Prompts:

1.

PROGM

2.

Enter Security Code PROGRAM

(if

required) KEYS lD/TlME TEL

3.

TEL

4.

OFF

5.

NO

ENTER SECURITY

(if

required)

#-

ELECTRONIC LOCK

ON

OFF

DIGIT LIMIT
REVISE? YES

LINE 1 RING ON
REVISE? YES NO

NO

1

0-9.

If

0

is

6.

YES

7.

Enter number

(0-9)

ENTER
LINE

1

RING ON

-

Number you entered followed by
RING TONE

-

REVISE? YES NO

to

Press STOP
(You can also program Feature Code

the delayed ring feature-see Feature Codes in Section

NOTE:

In

return to Main Menu.

#

06

into a

quick

access key to implement

4.)

multi-line installations, prompts are repeated for each telephone line.

Choosing a Ring Tone

The user may choose among five different ring tones to provide distinguishable
signals when several telephones are in the same vicinity.

Press: Display Prompts:

1.

PROGM

5-4

ENTER SECURITY

(if

required)

#-

2.

Enter Security Code PROGRAM

(if required) KEYS lD/TlME TEL

3.

4.

TEL

OFF

ELECTRONIC LOCK
ON

OFF

DIGIT LIMIT
REVISE? YES NO

5.

NO LINE 1 RING ON

REVISE? YES NO

6.

NO

7.

YES

8.

Enter number

(1-5)

RING TONE
REVISE? YES NO

ENTER RING TONE

Number you entered.
Sample tone rings for one second,
followed by RING TONE

REVISE? YES NO

1

1

-

-

Press STOP

Settlng

If

you have a recorUer for auto answering, you may want

Up

to

return

to

Main Menu.

Toll

Saver for Auto Answer

to

set up the Toll Saver

feature. The first incoming call will be answered after the number of rings you

designate; all subsequent calls will be answered after the first ring. When calling
in

to

retrieve messages,

that you have no messages and can hang up, saving a

6,

Auto Telephone Answering.)

if

the telephone rings more than once, you will know

toll

charge. (See Section

Press: Display Prompts:

1.

PROGM

2.

Enter Security Code

(if

required)

3.

TEL

4.

OFF

ENTER SECURITY

(if

required)

PROGRAM

KEYS lD/TlME TEL

ELECTRONIC LOCK

ON

OFF

DIGIT LIMIT

#-

REVISE? YES NO

5.

NO

LINE

1

RING ON

1

REVISE? YES NO

6.

7.

NO

NO

RING TONE

1

REVISE? YES NO

ANSWER

REVISE? YES NO

ON 2 RINGS

5-5

0.

YES ENTER

ANSWER

9.

Enter number of rings

to

answer on YES NO

to

return

to

Press STOP

Chooslng 8 DIaIlng

Main Menu.

TOLL SAVER?

ON

-

RINGS

Determine whether your PBX uses tone or pulse (rotary) dialing.
change the dialing format from TONE to PULSE:

1.

PROGM

2.

Enter Security Code
(if required)

3.

TEL

ENTER SECURITY

(if

required)

PROGRAM

KEYS lD/TlME TEL
ELECTRONIC LOCK

#-

ON OFF

4.

OFF

DIGIT LIMIT
REVISE? YES NO

LINE

1

5. NO

RING ON 1

REVISE? YES NO

6. NO

RING TONE

1

REVISE? YES NO

7.

NO

ANSWER ON

-

RINGS

REVISE? YES NO

0.

NO

TOLL SAVER?
YES NO

9.

NO

10.YES

DIALING:

REVISE? YES

DIALING FORMAT

[TONE]

NO

TONE PULSE

11 .TONUPULSE

(as appropriate)

PRIMARY LINE
REVISE? YES NO

#

1

If

necessary,

Press STOP

Custom

to

Line

return

to

Selection

Main Menu.

(Multl-llne telephones

only)

With a multi-line telephone system, you can customize line selection, which
means that when you place a call, the telephone will always dial

out

on your

primary line. When Redial is activated, line selection is automatic.

To

designate the primary line you wish

YES at the PRIMARY LINE

#

prompt, then enter the desired line number.

to

use for placing outgoing calls, press

5-6

You

can also program your telephone

line that is ringing.

If

you want to be able to answer the line that is ringing without having

line select key, press

NO.

YES

at

the

to

permit you

PICK UP RINGING

to

automatically answer the

prompt. Otheiwise press

to

press a

press:

1.

PROGM

2.

Enter Security

(if

required)

3. TEL ELECTRONIC LOCK

4.

OFF DIGIT LIMIT

5. NO LINE 1 RING ON

6. NO RING TONE

7.

NO

8.

NO TOLL SAVER?

9.

NO

10.NO PRIMARY LINE # 1

Code

Display

ENTER SECURITY
(if

KEYS ID/TIME TEL

ON OFF

Prompts:

required)

PROGRAM

-

REVISE? YES NO

1

REVISE? YES NO

1

REVISE? YES NO
ANSWER ON

REVISE? YES NO

YES NO

DIALING: ITONE]
REVISE?

REVISE? YES NO

-

YES

RINGS

#-

NO

11.YES ENTER
PRIMARY LINE #

(If

you

press

NO,

Enter Line

12.

13.YES

the next prompt is

#

PICK UP RINGING.)

PICK

UP

RINGING?

YES NO

Main Menu

-

5-7

6

.

CONTENTS

6

.

AUTO

Setup
Operation
Options

Automatic Telephone Recording

TELEPHONE ANSWERING

....................................................

.................................................

...................................................

.............................

................................

6-3

6-3

6-5

6-6

6-7

6-1

Press the menu key under

MSG

to gain access to Remote (Phone-In) Dictation,

Auto Answering and Auto (2-way) Recording.

With one or

two

Connexions recorders connected, the telephone can be used as
a telephone answering system (Auto Answer). In a multi-line installation, the
screen prompts are repeated for each line, giving you the opportunity

to

designate which lines you want answered automatically.

Setup

To set up for automatic telephone answering, first record your announce

message. Then program a quick access key for Auto Answer access.

Recording an Announce Message

To set up your system for Auto Answer operation, you must first record an
announce message.

To record an announce message:

Press:

1.

MSG

Dispia y Prompts:

REM

AUTO AUTO

DlCT ANS REC

2.

AUTOANS

ANSWER ONLY?
YES NO

3.

YES/NO

ANNOUNCE MESSAGE

RECORD

If

your installation has multiple lines, the previous and following prompts permit
you to select the lines you want answered. (You can choose from
maximum of

4.

YES or NO, as
appropriate

5.

RECORD

8.):

ANSWER LINE

n?

YES N0,then:

ANNOUNCE MESSAGE
RECORD

PLEASE WAIT, then, after

1

to a

tape rewinds:

READY

FOR

RECORD

6-3

Pick up the telephone handset

the Record button on the handset

up

the handset. The Main Menu returns

and

press the RECORD menu key, then press

to

record your message. When finished, hang

to

the display.

Programming a Quick Access

To permit one-key access
above steps, program a quick access key for Automatic Answering as follows:

Press:

1.

PROGM KEYS lD/TlME TEL

2.

KEYS SELECT PROGM KEY

3.

Quick Access Key ENTER NUMBER

4.

#'03

5.

SELECTKey SELECT PROGM KEY

to

Press STOP
NOTE: Whenever you reconfigure your system

your announcement, you will need

#*

03).

Listening to

To

listen to your current announce message (playback is audible through the

handset or through the speaker

return to the Main Menu.

Your

Announce Message

Press:

to

Key

for Auto Answer

Auto

Answer, immediately after you complete the

Display

Prompts:

-

Number entered

in

any way other than

to

reprogram Auto Answer (Feature Code

of

the recorder-if SPEAKER is on):

Display Prompts:

to

change

1.

MSG

2.

AUTOANS

3.

YES/NO

4.

PLAY

Be sure

To revise your announcement:

5.

Pick up the handset and proceed as described above.

6-4

YES

to

let the entire message play back and the tape motion stop.

REM AUTO AUTO
DlCT ANS REC

ANSWER ONLY?
YES NO

ANNOUNCE MESSAGE
RECORD PLAY

PLEASE WAIT, message plays, then
ANNOUNCE MESSAGE
REVISE? YES NO

PLEASE WAIT, then
READY FOR RECORD

To save the existing announcement:

to

Press NO
on the recorder or press the quick access key programmed for
AUTO ANS appears on the telephone display.

return to the Main Menu. At this point press the TELEPHONE key

Operation

Activate Auto Answer

To receive messages:

Auto

Answer.

Press TELEPHONE on the appropriate recorder,
key programmed for Auto Answer. AUTO ANS will display on the telephone

screen.

Listening

An

are present.
To play back messages:

to

asterisk

Messages

v)

will appear in the upper right corner

or

press the quick access

of

the display

if

any messages

Press: Display Prompts:

1.

["I

Key on telephone keypad

If

more than one call, press the

2.

PLAY

Messages will be played back beginning with message

the last message. After the last message has been played, the recorder will stop

automatically. At this point, press STOP on the telephone to go back to the Main

Menu. Press the appropriate quick access key

to reactivate Auto Answer mode. The

The AUTO ANS message counter is reset

record over old messages.

CALL n [Time recorded]

PLAY [Length]

["I

(or BACK key) until 1 is displayed.

1

CALL

PLAY [Length]

'

[Time]

1

and continuing through

or

TELEPHONE

disappears from the telephone display.

to

zero and incoming messages

on

the recorder

For single key message retrieval, press the Auto Answer quick access key. Auto

Answer mode is terminated automatically and playback of the first message

begins. Playback continues to the point where recording ends or until STOP on

the recorder is pressed.

To see the total number of incoming messages, tap the asterisk key

keypad before pressing the Auto Answer quick access key. To listen to

messages

Press the
on the display. Playback continues to the point where recording ends or until

out

of

PLAY

sequence, tap the

menu

key

to

listen

['I

key to scroll

to

the message associated

to

the next message number.

['I

with

the number

on the

6-5

STOP is pressed. (To remove the asterisk from the display, press STOP on the
recorder at the point where recording ends.)

NOTE: For instructions on retrieving messages from a remote telephone, see

Remote Listening.

Options

Auto Answer Monitor

While in the office, you can listen

to

incoming messages as they are being

recorded.
To monitor auto answer messages:

Program a quick access key with Feature Code

in Section

4.)

# * 12.

(See Feature Codes

Press €he Auto Answer Monitor quick access key either before or after

entering Auto Answer mode.

To interrupt Auto Answer mode

0

Press the TELEPHONE button on the recorder

to

speak

to

the caller:

or

the key programmed for

AUTO ANSWER.

Toll

Saver

To use the

Section

Remote

To

retrieve your messages from a remote telephone:

1.

Dial the appropriate telephone number. Anytime during the announce

toll

saver feature, see Setting Up Toll Saver for

5.

Listening

Auto

Answer in

message, enter your 4-digit Author ID (see Author ID in Section
Author ID is entered, the unit will locate the first message and begin
playback.

1).

After an

2.

Play back all your messages, then press 7 and

Subsequent calls will record over previous messages.

3.

After listening
on a tone telephone

6-6

to

your messages, you can record dictation by using the keys

to

control tape movement.

5

to

end your call.

Tone Telephone Keypad Commands

Key

#

2

3

4

5

7

0

*

To change your announce message from a remote location:

1.

Dial the appropriate access number and enter your Author ID.

2.

Press the digit 7 on any tone telephone. Tape will rewind to the beginning.

3.

When you hear a low, continuous tone, press the # key.

4.

Record your announce message, then hang up. Subsequent callers will hear

the new announce message. After you change your announce message, new

incoming messages will record over any old incoming messages.

Function

Start recording
Stop

tape

movement
Rewind
Fast forward
Disconnect
Rewind to beginning of tape
Signal transcriptionist for intercom call

Press after dictating job to designate priority
connected to recorder)

3

seconds of tape and begin playback

(if

display module is

Automatic Telephone Recording

Your Connexions telephone and recorder can be set up to record two-way
conversations from the telephone line (Auto Record).
be set up to generate beep tones every

15

seconds.

If

desired the system can

To set up your system for Auto Record:

Press: Display Prompts:

1.

MSG

2.

AUTOREC

3.

DECK
(for

4.

YES (NO takes you to

BEEPS? prompt) YES NO

5.

YES or NO, as desired

1,

DUAL or DECK

two

recorders) REVISE? YES NO

2

REM AUTO AUTO
DlCT ANS REC

SELECT

DECK
(for two recorders)

LINES
(with multi-line telephone)

ANSWER LINE

After

1

DUAL DECK2

-

l?

Prompt repeated for each line.

last

line,

BEEPS?

YES NO

6-7

6.

NO (YES

To permit onekey access to Automatic Telephone Recording, immediately after

you complete the above steps, program a -quick access key for Automatic

Telephone Recording as follows:

1.

PROGM

2.

KEYS

if

desired)

Main Menu

PROGRAM

KEYS lD/TlME TEL
SELECT PROGM KEY

3.

Quick Access Key

4.

#'03

5.

SELECTKey

To begin Auto Record operation:

Press and hold the TELEPHONE button on the recorder until the LED lights,
or press the quick access key programmed for Auto Record,

Feature Codes in Section
"AUTO REC will appear on the display and remain as long as Auto Record is

in progress.

Recording begins when you lift the handset to place or answer a call. When you
hang up the handset, a short tone marking the end of that conversation will be
recorded on the tape.

To

place a call on hold:
Press the HOLD button. Recording stops automatically. Recording resumes

is

when hold

If

you are placed on hold, press the TELEPHONE button to stop recording.
When the other party resumes the conversation, press TELEPHONE again to
continue recording.

cancelled.

4.)

ENTER NUMBER

Number entered

SELECT PROGM KEY

#

-

*

03.

(See

6-8

7.

DICTATION

FEATURES

With one or
the telephone, your system acquires dictationhranscription capabilities. An
optional interface module permits dictation into as many as eight system

recorders, including the Dictaphone

systems, Model

system.

For dictating into an attached Connexions display recorder, a system recorder or
for telephone dictation, either a handset with yoke controls or

microphone can be used.

Dictating Using

You can

Connexions display recorder or a systems recorder

Dictation

To access a deck for dictation, a cassette must be loaded

telephone

turned on.

The telephone handset should

Lift the handset.

Press the DICTATUPAUSE key on the keypad.

two

Connexions

295

Word

the

Handset

use

a

handset withyour Connexions telephone

to

a

Connexions Display Recorder

is

connected

If

one machine

voice

processing system recorders connected

195

and

Bank@

to

two

is

cassette recorder and the MVP@ dictation

dictating machines,

in telephone mode, the other will

be

onhook and the Main Menu displayed.

1925

Thought Tank@ recording

a

hand

to

dictate into a

(see

below).

in

the recorder.

the

machine on the left will be

be

turned on.

If

to

the

To

begin dictating:
Press the Record button on either side of handset

To

rewind, push yoke control

of

reach beginning

To stop recording, release Record button.

To

stop playback, pull the yoke control down and release.

held down for more than

To exit the dictation

Q-AlerP

When you finish dictating a letter or document, mark this position on the tape

make

typing accordingly.

Indexing

it

possible for the transcriptionist

tape.

mode,

up

and

hold.

Release for playback or when you

1

second, playback will begin.)

press the STOP key on the telephone or hang up.

to

determine letter lengths and plan

to

record dictation.

(If

yoke control is

to

7-3

To record an end of letter

or

instruction Q-AIerP tone, press the appropriate
menu key. The following table shows what appears on the display depending on
which display module you have and the type recorder

to

which you are

connected.

0-Alett

Key

Press

Display

Key Recorder Recorder

#1

CUE
CUE

#1

CUE

#2

#2

Cue

To

record a Category 1 (letter) cue tone:

0

At

the

a Category

Once Letter
Twice Priority Expense NIA NIA
Once Special Note Priority Special
Twice Note Memo NIA NIA

end

of

your letter or document, press the CUE

1

cue. The word "Cue" appears on the counterlstatus indicator of

lndexlng

Table

Display Systems

II

Recorder Desktop

Letter Letter Letter

#1

menu key

your recorder.

To

record a Category 3 cue (instruction or note) for the transcriptionist

before starting to transcribe:

0

At the point where you want

to

record a Category 3 cue press the CUE
menu key. Two tones will be recorded. The word "Cue" appears on the
count erlstatus indicator of your recorder.

NOTES:

Recording any cue within

10

seconds of another cue

is

not

recommended.

Other

to

record

to

preview

#2

If

you wish

to

stop after recording a cue, wait at least 2 seconds after the tone

stops before pressing STOP or hanging up the handset.
When you press the FINISH button on the Connexions display recorder

complete your dictation, be sure

to

wait until the Finish cue tone ends before

hanging up the handset.

Revie wing Dictation

Listen

to

dictation through the handset, or listen through the unit's internal

speaker by pressing SPEAKER on the recorder.

0

To

rewind, push the handset yoke control up and hold. Release the yoke for

playback or when you reach the beginning

0

Press the Fast Forward button on the desktop unit

of

tape.

to

return rapidly

word dictated.

NOTE:

If

you press PLAY on the desktop unit, tape stops at the last word

dictated and a tone sounds.

to

the last

to

7-5

Insett

NOTE: Insert feature is available on Models

1730, 2730

and

3730.

(With the

Insert feature, use only one side of the cassette.)

To

insert additional dictation

1.

Rewind or fast foward to desired location and stop tape.

2.

Press INSERT. (Amber LED illuminates.) Tape will move briefly. Wait for tape

in

previously dictated material:

movement to stop before beginning your dictation.

3.

Record dictation
tape. (Cue tones cannot be recorded while

To

review an insert while still
Push up and

in

the normal manner. Release the Record

in

Insert mode.)

in

Insert mode:

hold

handset yoke control until Insert tone is reached; release

button

to stop

yoke to listen to dictation.

To

exit Insert mode (make sure tape

is

not moving):

Press INSERT. Tape automatically rewinds to beginning of inserted material
and stops. LED extinguishes.

You can now fast fotward to point of last dictation to continue.

NOTE: To prevent accidental erasure of an insert, an alert tone will sound
attempt to record an insert previous to one already recorded.

Hands Free Recording

To

dictate using a

foot

control to start and

stop

tape movement:

if

you

With the handset onhook, press the DICTATUPAUSE function key.
Press the DICTATE menu key.

Press the center RECORD pedal

to

dictate. Release the pedal to stop

dictating.

To

review dictation:
Press the right REWIND pedal to rewind tape. Release the pedal to stop

rewinding.
Press the left PLAY pedal to listen to dictation. Release the pedal to stop

listening.

Voice-Activated

(VOX)

Recording

To dictate using voice activation to start and stop tape movement:

1.

Press the DICTATUPAUSE function key.

2.

Press the DICTATE menu key.

3.

Press the

VOX

button on the recorder. Tape movement will start and

you speak.

7-6

Stop

as

4.

Adjust the TONENOX

control

so

the On LED modulates as recording takes

place.

To review dictation:

Press the STOP button on the recorder.
Use the desktop controls for rewind and playback.

To

return to voice-activated recording after reviewing your dictation, press the

REC menu key on the telephone, then the

VOX

button on the recorder.

To exit Dictate mode:

Press the STOP key on the telephone.

D&tfiOn

You

1.

f0

a

sJ’Sf8mS

R8COrdef

(Option)

can use your Connexions system to dictate into a single systems recorder,

Program a quick access key with Feature Code

#

01.

(See Section

4,

Quick Access Program Keys.)

2.

Press the appropriate quick access key to access the recorder-if in use,

the LED will be illuminated.

3.

If

required, press the quick access key programmed with your Author

enter your Author ID using the telephone keypad. Your Author ID will display

If

on the telephone screen for verification.

you make an error, press the

BACK key to make corrections. When the ID is correct, press SELECT to

it

send

4.

Pick up the handset. When RECORDEWFF ACC END appears on the

to the system recorder.

display, press the Record button to begin dictating.

Multiple Dictate Module (Option)

1.

Program quick access keys (Features Codes

#

011

-

#

018)

for as many

recorders as you wish to be able to access (eight maximum).

2.

With the handset

(If a recorder is already

Then follow Steps

on-

or

off

hook, press the appropriate quick access key.

in

use, the quick access key LED will be illuminated.)

3

and 4 (above).

ID,

or

To

fast forward:
Press the

FF

menu key on the telephone.

7-7

To designate priority:

Press the ACC menu key.

To indicate end of document:

Press the END menu key.
Press the ACC menu key.

To indicate end of document:

Press the END menu key.

To place the recorder on hold:

Press the HOLD key on the telephone. Quick access key LED flashes.
Press the quick access key

To

exit

dictate mode:

Hang up the handset.

Telephone Dictation
You may dictate into a remote Dictaphone recorder equipped with the

appropriate telephone interface.

1.

Lift the handset and dial the telephone number

2.

Press the Record button on the handset yoke
DICTATE appears on the telephone screen.

3.

When

dictation

Other operations
forward, etc., are performed using the appropriate commands on the Connexions
telephone keypad.

Answering Telephone

Connexions Recorder

Press the SPEAKEWMUTE key or the key for the line that is ringing.

is

complete,

such

as marking end of document, designating priority, fast

Calls

to

resume dictation.

of

the recorder.

to

record your dictation. TEL

press STOP then hang up the handset.

During Dictation

To resume dictation, press the DICTATUPAUSE key, then the DICTATE

menu key.

Systems Recorder

Press the HOLD key
recorder select or quick access key flashes. On a single-line telephone

Pick Up Ringing is enabled, you can begin speaking
Custom Line Select in Section
appropriate line key.

7-8

to

place the recorder

5.)

If

on

hold.

LED associated with

to

the caller.

Pick Up Ringing is not enabled, press the

(See

or

if

To resume dictating:

Press the recorder select key.

sets

Telephone Dictation (Multi-line

1.

Press

[l]

on the telephone keypad

recorder on hold.

2.

Press HOLD

3.

If

Pick Up Ringing is enabled,

line select key for the ringing line.

To

resume dictation:
Press the key for the line you are using for telephone dictation.

to

put telephone line on hold.

only)

begin

(if

required by the system)

speaking

to

caller. Otherwise, press the

to

put

the

Rewind using the yoke control, or press

cancel

Intercom

To initiate an intercom call

With the recorder activated, press
Press

Dictating Using

If

your Connexions telephone is equipped with a hand microphone, you can
dictate into a Connexions display recorder,
telephone lines. The hand microphone controls can be
functions, including fast forward and &Alert indexing.

Dictation to a Connexions Display Recorder

To

access a deck for dictation, a cassette must be loaded
telephone is connected to
turned on.

The hand microphone should be

Lift

hold.

(if

intercom is provided by your dictation system):

[3]

to

cancel hold and return

the

Hand Mictvphone

two

dictating machines, the machine on the left will

If

one machine is in telephone mode, the other will

in

the cradle and the Main Menu displayed.

the hand microphone.

[3]

(if

required by the system),

[O]

to

place dictation on hold.

to

dictation.

a

systems recorder or through

used

for all dictation

in

the recorder.

be

turned

to

on.

If

the

be

Press the DICTATUPAUSE key on the keypad.

To begin dictating:

Hold down the RECORD control on the hand microphone. The red Record

LED illuminates and the digital counter begins counting up. For continuous,

hands-free recording, press LOCK. (Microphone remains out of the cradle.)

Begin speaking

While dictation is in progress, the counter/status indicator functions as a tape

counter. With a display module attached and the unit turned

date (which can be

in

a normal voice.

off

,

the time and

set

on the telephone) appear on the counter/status indicator.

7-9

To stop recording:

Release the RECORD control. (If you are using the LOCK feature,
STOP.)

Replace the microphone in cradle

&Alert

When you finish dictating a letter or document, mark this position on the tape
make it possible for the transcriptionist

typing accordingly.

The following table shows what appears on the display

display module you have and the type recorder to which you are connected.

Button Press Display Display Systems Other
L Button Once Letter Letter Letter Letter

LButton Twice Priority Expense N/A N/A

S

SButton Twice Note Memo N/A N/A

Indexing

&Alert

Button Recorder Recorder11 Recorder Desktop

Button Once Special Note Priority Special

to

turn

off

the recorder.

to

determine letter lengths and plan

-

depending on which

lndexlng

Table

press

to

To record a Category

At

the end of your letter or document, press and release the
the hand microphone to record a Category
the counter/ status indicator

To record a Category
before starting to transcribe:

At

the point where you want

“S”

we

the

Two tones will be recorded. The word “Cue” appears on the counter/status
indicator of your recorder.

NOTES:

Recording any

If

you wish

tone
When you press the

complete

replacing hand microphone

7-1

0

button on the hand microphone before dictating the instruction.

to

stops

before pressing STOP.

your

1

(letter) cue tone:

1

cue. The word “Cue” appears on

of

your recorder.

3

cue (instruction

to

we

within

10

seconds

stop after recording a cue, wait at least

FINISH

dictation,

button on a Connexions display recorder

be sure

in

or

note) for the transcriptionist to preview

record a Category 3 cue, press and release

of

to

wait

cradle.

another

until

cue

the Finish

“L”

cue button on

is

not

recommended.

two

seconds after the

cue

tone ends before

to

Reviewing Dictation

You

can

listen to dictation through the speaker

through the unit's internal speaker by pressing SPEAKER on the recorder.

To rewind, press and hold the REWIND/PLAY button on the hand

microphone. Release button to listen to dictation. (If you rewind to beginning

of

tape, press PLAY to listen to dictation.)

Press the F FWD button to return rapidly to the last word dictated.

NOTE: In Play mode (press PLAY on desktop unit or REWIND/ PLAY on hand
microphone), tape stops at the last word dictated and a tone sounds.

in

the hand microphone,

or

listen

Inseft

NOTE: Insert feature is available on Models
one side of cassette with Insert feature.)

To insert additional dictation

1.

Rewind or fast forward to desired location and stop tape.

2.

Press INSERT. (Amber LED illuminates.) Tape will move briefly. Wait for tape

movement to stop before beginning your dictation.

3.

Record dictation

tones cannot be recorded while in Insert mode.)

To review an insert while

Press REWIND control on hand microphone until Insert tone is reached;
release to listen to dictation.

To exit Insert mode (make sure tape is not moving):

Press INSERT. Tape automatically rewinds to beginning of inserted material
and stops. LED extinguishes.

You can now fast forward to point of last dictation to continue.

NOTE: To prevent accidental erasure of an insert, an alert tone will sound
attempt to record an insert previous to one already recorded.

in

in

previously dictated material:

the normal manner. Release RECORD to stop tape. (Cue

still

in Insert mode:

1730, 2730

and

3730.

(Use

only

Hands Free Recording

if

you

To dictate using a foot control to start and stop tape movement:

1.

With the hand microphone in the cradle, press the DICTATE/ PAUSE function
key.

2.

Press the DICTATE menu key.

3.

Press the center RECORD pedal to dictate. Release the pedal to stop

dictating.

To review dictation:

7-1

1

Press the right REWIND pedal to rewind tape. Release the pedal to stop

rewinding.

Press the
listening.

left

PLAY pedal

to

listen to dictation. Release the pedal to stop

Voice-Activated

To

dictate using

1.

Press

the

2.

Press the DICTATE menu key.

3.

Press the VOX button on the recorder. Tape movement will start and
you speak.

4.

Adjust the TONUVOX control
place.

To review dictation:

Press the STOP button on the recorder.
Use the desktop controls for rewind and playback.

To return to voice-activated recording after reviewing your dictation, press the

REC

menu key on the telephone, then the VOX button on the recorder.

To

exit Dictate mode:
Press the STOP key on the telephone.

Dictation to a Systems Recorder

You

can

use

or with a Multiple Dictate Module connected, you can access as many as eight

recorders.

(VOX)

Recording

voice

activation

DICTATEPAUSE function key.

your Connexions system to dictate into a single systems recorder,

to

start and stop tape movement:

so

the On LED modulates as recording takes

(Option)

stop

as

Single Recorder Access

1.

Program a quick access key with Feature Code
in Section

2.

If

required, press the approprlate quick access key to access the recorder-if

in use, the LED will be illuminated.

3.

Press the quick access key programmed with your Author
Author
telephone screen for verification.

make corrections. When the ID is correct, press SELECT to send it
system recorder.

4.

Lift the hand microphone. When RECORDER/HANDMIC appears on the

display,

dictating

7-1

2

4.)

ID

using the telephone keypad. Your Author

If

you make an error, press the BACK key to

press

the

RECORD

control

on

the

.

#

hand

microphone

01.

(See Feature

ID,

or enter your

ID

will display on the

to

begin

Codes

to

the

Telephone

You may dictate Into a remote Dictaphone recorder equipped with the
appropriate telephone interface.

1. Press the SPEAKEWMUTE key and dial the telephone number.

2.

Lii

record your dictation. TEL HANDMIC DICT appears on the telephone
display.
When dictation

3.

replace microphone in the cradle.

Other operations such as marking end of document, designating priority, fast

forward, etc., are performed using the appropriate controls on the OpticMW

Hand Microphone or the telephone keypad.

the

optiCMiCW

Dictation

Hand

is

complete, press

Microphone

STOP

and

press the RECORD control

to

disconnect the line then

to

Answering Telephone Calls During Dictation

Connexions@

If

1.

2.

To resume dictation:

1.

2. Press the DICTATUPAUSE key.

Pick-Up Ringing is enabled, pick up the handset or press the
SPEAKEWMUTE key. Otherwise,
line.

When call ends, hang up the handset.

Lift the OpticMicW Hand Microphone.

Systems

Press the HOLD key to place the recorder on
recorder select or quick access key flashes, and the top
appears on the display.)
On a single-line telephone (or

muttHine environment),
begin speaking to the caller.

line key that
out of the cradle.)

To

resume dictating:

1.

Hang up the handset

2.

Pick

Press the recorder select or quick access key.

3.

Microphone remains in the cradle after you press the appropriate key,

you

will

Microphone to return to OpticMicTM Hand Microphone operation.)

Recorder

Recorder

is

up

the

OptiCMW

be

in

speakerphone mode.

flashing.

if

press

the line select key for the ringing

hold.

(LED associated with

level

if

Pick Up Ringing

lift

the handset or press SPEAKEWMUTE to

If

Pick Up Ringing is not enabled, press the

(The OpticMicTM Hand Microphone may be in or

necessary.

Hand

Microphone

Pick

(if

up

is

enabled in a

it

is

in

cradle).

(If

OptiCMicTM Hand

the

OpticMicTM

menu

Hand

3/91

(L-1252) 7-1

3

Telephone Dictation (Multi-line sets only)

1.

Press

[l]

on

the telephone keypad

recorder on

2.

Press HOLD to

3.

If

Pick Up Ringing

SPEAKEWMUTE key. Othewise, press the line select key for the

ringing line before picking up the handset.

To resume dictati

1.

Hang

2.

Lift the

Prew the key for the line you are using for telephone dictation.

3.

4.

Press REWIND/PLAY on the OpticMicTu Hand Microphone, or press

(if

required by the system), to cancel hold.

hold.

put

telephone line on

is

enabled, pick up the handset or press

up

haaset and press the SPEAKERMUTE key.

opticMicW

Hand Microphone.

(if

required by the system) to put the

hold.

Intercom

To initiate an intercom call

with

the

recorder activated, press

Press

131

to

cancel hold and return to dictation.

(U

intercom is provided by your dictation system):

[0]

to place dictation

on

the

[a]

hold.

PHONE-IN

With one ConnexionsQD recorders connected, the telephone can be used as a

remote or phone-in dictation recorder (Remote Dictate operation). In a

multi-line installation, the screen prompts are repeated for each line, giving
you the opportunity
dictation.

NOTE:

key

Program

To set up your system for remote dictation operation:

Press: Display Prompts:

1.

2.

If

line

maximum

Remte Dictation can also

with

Feature

Keys.

MSG

REM

your installation has multiple lines, prompts 3 and 4 permit you to select the

you

want answered.

(REMOTE)

Code

DICT

of

eight.)

DICTATION

to

designate which lines you want available for phone-in

be

#

*

(You

03.

See

can

set up

Section

choose

by

programming a quick access

4,

Setiing Up

REwAuToAuTo

DICT

AN"cE

RECORD

(Refer to step 4 for

ANS

RECORD

or

(for multi-iine telephones)

LINES

REVISE?

-

any number

Quick

Access

REC

MESSAGE

NO

or NO response)

YES

NO

of

lines up to

a

7-14

3/91

(L-1252)

3.

YES

or

NO

as appropriate

ANSWER

YES

L3NE

n

NO,

3

(Prompt

repeated for each line), then:

4.

a)

RECORD

(to record an

AN"m

RECORD

PLEASE

MESSAGE

No

WAIT,

then, after tape

announce message) rewinds:

READY

FOR

RECORD

Pick up the telephone handset and press the Record button on the handset to
record your message. When finished, hang up the handset. The Main Menu
returns to the dis lay.

Main

b)

NO

message

(i

P

is

no

announce

desired)

hnu

Immediately after you have completed the above steps, program one of the
quick access keys for Remote Dictation as follows:

Press=

1.

PRoa4

2.

IC&YS

3.

Quick Access Key

4.

#

*

03

5.

SELECTK~~

To

set up for phone-in dictation:

Dlsplay

KEYS

SEm

ENTER

Number

SEUCT

Prompts:

ID/TlbdE

P-

Nm5ER

antered

0-

TEL

REY

KEY

Press TELEPHONE for one-half second on the appropriate recorder
before leaving the

office,

or

press the quick access key programmed

for

Phone-ln Dictation.

Phone-In Dictation Controls

You can have full control over dictation functions from any tone telephone
using the following procedures and keypad commands:

Dial the appropriate telephone number. When you hear a low, continuous
tone, begin speaking to start recording. When you stop speaking, the recorder
stops recording.

To

review Dictation with automatic playback:

Press 3 on the keypad to replay the last 3 seconds of dictation. Press

repeatedly for an extended review.

3

To

edit dictation:

3

Press

as many times as necessary to reach the point where you want

to begin editing.

2

Press

and begin speaking. Your new dictation will record over the

unwanted material.

To put the recorder on

Press

1.

To

resume dictating, press

3/9

1

(L-

1

252)

hold

for up to 5 minutes:

3.

7-1

5

DlCTA77NG

OP7YCMIP

USING

HAND

THE

MICROPHONCIBAR CODE READER

DICTA77ON-SYSTEM

You can use your Connexbns@ system to dictate into a single systems
recorder, or with a Multiple Dictate Module connected, you can access as
many as eight recorders.

If

you will be scanhing bar codes, make sure you read through the procedures

for displaying and scanning bar

Displaying

Your Connexbnm telephone can display the bar code digits that you scan.
However,

telephone.

To

display bar

Program your telephone with the Bar

To

program a feature

Press
PressKEYS

.

Select a program key-press it.
Enter the feature
Press the
Label the button, and you’re done.

Bar

to

do

this you

code

PROGM

Select

Codes

RECORDER

codes

before you begin dictating,

must

pmgram the proper feature code into the

digits:

code:

and enter your security

code:

iK.1807

button.

Code

Reader feature code

code,

if

needed.

#*1807.

Section
feature

Single

1.

Program a quick access key with Feature

Codes

2.

If

recorder+ in use, the LED will be illuminated.
Press the quick access key programmed with your Author

3.

your Author
the telephone screen for verification.

3/91

(L-1252)

4--”Quick

codes

Recorder

in

Section 4 of the ConnexionseD telephone operating instructions.)

required, press the appropriate

Access

for the ConnexionsaP telephone.

Program Keysn- lists and explains all

Access

Code

quick

access key to access the

ID

using the telephone keypad. Your Author

If

you make an error, press the

#

01.

(See

Feature

ID,

or enter

ID

will display on

of

the

7-1

7

BACK key to make corrections. When the ID is correct, press DiAL
send

it

to the sydem

Lift the

4.

appears on the display, press the RECORD control on the OpticMiP
Hand Microphone to begin dictating.

OpticMicTM

recorder.

Hand Microphone. When RECORDEWHANDMIC

to

Scanning

To scan a

1.

2.

3.

Bar

Codes

bar

code:

Press the

feature code.

Place the OpticMicm tip either to the left

can start your scan from either side.
Make sure you place the tip in contact with a white space

the code.

Pass the OpticMicTM tip across the bar code.

it

remains in contact with the bar code. You can cause a bad scan by
either lifting the tip during the Scan
diagonally--not reading the entire code.

SUCCESSFUL SCAN-You will hear a single beep after
scan.
ConnexbnsQD telephone, then the bar code numbers will appear on the
display.

UNSUCCESSFUL SCAWf you

you will have to Scan the code again.

after several tries, then enter the digits through the telephone keypad.

"Quick

If

you programmed the bar

Access

Key" programmed with the Bar Code reader

or

right of the

As

you move it, make sure

or

by scanning

code

reader feature code into the

do

not

hear a single beep after a scan,

If

you still cannot read the code

off

the code

bar

a

code-you

to one sDde of

successful

NOTE:

warble tone-after an unsuccessful scan. If

you

telephone
local Dictaphone representative
or

Your OpticMiP reader can

should

off.

rescan the bar

determines

whether the ermr tone will play or not. Consult your

be

set to play an

you

code.

The configuration of your ConnexionsB

if

you wish

to

have the tone turned either

eflor

tone-a short

hear this type of tone, then

Telephone Dictation

You may dictate into a remote Dictaphone recorder equipped with the
appropriate telephone interface.

Press the SPEAKERMUTE key and dial the telephone number.

1.

2.

7-18

Lift the

record

display.

OpticMicfM

your

dictation.

Hand Microphone and press the RECORD

TEL HANDMIC DlCT

appears

on

the

telephone

3/91 (L-l2!52)

control

on

to

When dictation

3.

is

complete, press STOP to disconnect the

line

then

replace microphone in the cradle.

Other operations such as marking end of document, designating priority, fast

forward, etc., are performed using the appropriate controls on the OptiCMicTM

Hand Microphone or the telephone keypad.

Answering Telephone Calls during Dictation

Telephone Dictation

(Multi-line sets only)

1.

Press

[l]

on the telephone keypad

recorder on

2.

Press HOLD to

If

3.

Pick Up Ringing

hold.

put

telephone line on hold.

is

enabled, pick up the handset or press the
SPEAKEWMUTE key. Othewise, press the line select key for the ringing
line before picking up the handset.

To

resume dictating:

1.

Hang up handset and press the SPEAKEWMUTE key.

2.

Lift

the OptiMicTM Hand Microphone.

Press the key for the line you are using for telephone dictation.

3.

Press REWIND/PLAY on the OptiCMiCTM Hand Microphone, or press

4.

(if

required by the system), to cancel hold.

(it

required by the system) to put the

[3]

Intercom

To

initiate an intercom

With the recorder activated, press

Press

[3]

to cancel

3/91 (L-1252)

call

(if intercom is provided by your dictation system):

hold

[O]

to place dictation on

and return to dictation.

hold.

7-1

9

Phone-In

KEY

FUNCTION

Hold

Dictation

Keypad

Commands

Stop tape

Rewind
Fast forward to last
Disconnect recorder
Rewind to beginning of document

End

Impression (Category

Signal transcriptionist

"

With disp/ay

to

mark

a

3

cue.

movement

3

seconds

Report

(Category 1 marker")

module

Cafegory

of

tape and begin playback

word

attached

7

cue.

didated

3

marker")

for

intercom call

to

a recorder, press

Press

9

twice

to

mark

8

twice

a Cafegory

7-20

3/91 (L-1252)

8 . TRANSCRIPTION

Transcribing

Previewing Tape Contents
Transcribing Procedures
Answering Telephone Calls During Transcription

(Headset Answer)

Telephone (Remote) Transcription

FEATURES

................................

...............................................

....................................

......................................

..........................................

..............................

83
8-3

8-3

8-4

8-5
8-5

8-1

8.

TRANSCRIPTION FEATURES

NOTE:
transcribing machine, the NormaVAdapter switch inside the cassette
compartment must be moved to the ADAPTER setting. Hold down the EJECT
control to access this switch.

Transcriblng

To transcribe from a ConnexionsCQ display recorder (or a Connexions recorder)
connected

1.

2.

3.

4.

5.

Prevlewlng Tape Contents

Procedures for previewing the contents of the tape vary depending on whether

you have a Connexions display module connected

If

you are using a micro or minicassette adapter with a standard cassette

to

the telephone:

Plug the DictamaticTM foot control into jack on left side of the telephone
module.

Plug the headset into jack on lower front panel

Insert the cassette in the cassette compartment with Side 1 up

exposed tape facing toward you.

Press DICTATEPAUSE. (Handset must be onhook.)

When DICTATWRANS prompt appears on the display, press TRANS
(Transcribe) menu key.

of

telephone module.

and

the

to

your Connexions recorder.

Recorder

To scan the tape:

1.

2.

3.

To remove a job from the display after completing transcription:

Tap the FINISH control before leaving the job.

After a job has been transcribed and removed from the display, again press
either REWIND SEARCH
same cue type; or select another cue type.

(For more detail on transcription scan and display, see the Connexions@ Voice
Processing System Display Recorder Operating Instructions, L-746, or the
Connexions@ Voice Processing System Display Recorder

Instructions,

(with display module)

Briefly press the DISPLAY button. Or,
press the DISPLAY button for more than one-half second to fast forward
scan.

Press CUE SELECT to select the desired cue type.
Press the REWIND SEARCH or F FWD SEARCH button, as appropriate.

or

F FWD SEARCH to access the next job of the

L-900.)

if

tape has already been rewound,

II

Operating

8-3

Recorder

(without Display Module)

To rewind tape and scan for instruction cue tones using the recorder desktop

controls:

Press the REWIND button.

(If

tape has already been rewound, press FAST

FORWARD.) When an instruction is encountered, a we tone sounds and

‘Spcl’

appears on the counter/status indicator.

Listen to any special instructions by pressing STOP, then PLAY.

To preview contents of tape using the foot control:

Press the REW or FF pedal. You will hear audible feedback. As you pass a

Letter or Special instruction cue, a tone sounds and the tape will pause

momentarily. Press PLAY to listen to any special instructions for immediate

processing.

After rewinding to beginning of tape, press RESET to set counter to

Transcrlblng

Procedures

0000.

To begin transcribing:

1.

Press the center PLAY pedal of the foot control to listen

2.

Adjust the VOLUME, TONE, SPEED and AUTO BACKSPACE (see below)

to

dictation.

controls as desired.

3.

To

stop playback, release the PLAY pedal.

To remove the job from the display (if a display module is attached to your

recorder):

Press FINISH.

Transcribing Insetted Material

If

you encounter inserted material, an insert tone sounds and the amber Insert

LED illuminates. Continue transcribing

until

you

come

to

the end of the inserted

dictation. Then release the PLAY pedal and press the INSERT button. Tape

rewinds to where the insert began. After the tone sounds, press the PLAY pedal

to continue transcribing.
To exit transcribe mode:

Press the STOP key on telephone. (To resume transcribing, press the
DICTATUPAUSE key, then the TRANS menu key.)

Fast Play

(Picocassette Model

4730)

To review dictation from Play mode at faster than normal speed:

Hold down FAST PLAY. Amber LED illuminates on recorder. Release to return
to normal play speed.

Auto

Backspace

To hear the last few words repeated each time you press and release the PLAY
pedal:

While pressing the PLAY pedal, tap REWIND on the recorder.
The counter/status indicator shows the current setting

of

Tap REWIND to increase the number

words

to be repeated or to cycle

(0.0

to

3.0

seconds).

around to the lower settings.

Erase

To

erase a cassette:

After rewinding the tape, use a bulk eraser.

OR-

@

Simultaneously press ERASE and REWIND

or

ERASE and FAST FORWARD

buttons. (Red Erase LED and green Rewind or Fast Forward LEDs

illuminate.)

Answerlng Telephone

Calls

Durlng Transcrlptlon

(Headset

Answer)

To answer calls during transcription:

1.

Program a quick access key for Headset Answer. (See Feature Code
Section

2.

Press the appropriate quick access key before beginning transcription.

3.

When the telephone rings, press the SPEAKER/MUTE key on a single-line
telephone (or

on

4).

if

Pick Up Ringing is enabled), or press the appropriate line key

a

multi-line telephone. Audio comes through the headset; respond by

speaking into the speakerphone.

#

11

in

To resume transcribing:

Press the STOP key on telephone, or hang up the handset.
Press the DICTATUPAUSE key and the TRANS menu key.

Telephone (Remote) manscrlptlon

NOTE: Any cassette can be transcribed remotely providing no announce
message was recorded.

permit the transcriptionist

to

gain access to dictation

To

through the telephone lines, the recorder containing the dictation must be placed

in Remote Dictate mode after dictation is completed,
To use your Connexions telephone as a remote transcription terminal:

1.

Plug the foot control and headset into the appropriate jacks.

2.

Dial the recorder access number.

8-5

3.

Press the PLAY pedal on the

foot

control

to

move tape. TEL TRANSCRIBE

appears on the display.

To

call the supervisor via intercom:

1.

Lift the telephone handset.

2.

Press 0 (Operator) key.

3.

Press the BACK key to speak

4.

Leaving the handset offhook, press Play pedal

If

no activity occurs for five minutes, a six-second warning tone is followed by

to

the

supervisor.

to

resume transcription.

disconnect. During the warning tone, you can prevent disconnect by pressing

any pedal

keypad. (See wallet card, Procedures for Using

Remote Transcription,

To

answer a telephone call on another line while transcribing from a remote

on

the foot control or any tonwenerating key on the telephone

a

Connexions Telephone for

L-806.)

recorder:

1.

Press the

2.

Press the appropriate line key

HOLD

key

to

put the remote recorder on hold.

to

answer incoming call; when your

conversation ends, press STOP on the telephone.

3.

Return

to

the transcription telephone line by pressing the. appropriate line

key.

4.

Press 3 on the keypad.

5.

Press the Play pedal on the foot control

8-6

to

resume transcription.

9

.

TELEPHONE NETWORK FEATURES
Sending Text Messages

Telephone Call Accounting

Time Accounting

Appointment Calendar
Quick Access

Telephone Directory Management

Quick

Access

DictatioWVoice Messaging Logs

Remote Printing

............................................

to

Network

Program Key Management

............................................

......................................

....................................

.......................................

Manager

..........................

.............................

..............................

........................

................................

9-3
9-3

9-5

9-6
9-6

9-7

9-8

9-8

9-8

9-8

9-1

Your Connexions@ telephone, when connected

computer (or other compatible computer) with Network Manager63 software

installed, provides the following features:

Text messaging
Telephone call accounting
Appointment calendar
Telephone directory management

Quick access program key management
Remote document printing

When Connexions recorders are connected
Manager system, an additional function is available:

Dictation and auto answer message monitoring

Manv

of

the additional features available with the Network Manager are
accessed via "Feature Codes." See Section
instructions on programming Feature Codes on the telephone. Feature Codes
may also be programmed at the personal computer (PC). (See the Network
Managem Software Operating Instructions.)

to

the Dictaphone Connexions

to

the telephones in a Network

4,

Quick Access Program Keys, for

Sending Text Messages

A

maximum

Sending Reusable

Reusable messages can be sent repeatedly without being reentered each time.

of

20

text messages can be sent

Text

Messages

to

a

telephone.

9-3

To send reusable text messages to another telephone within the network:

Program a quick access key with a Feature Code
Intra-telephone Messages), which corresponds
telephone to which you want
telephone number) would need
Create Reusable Messages section
Software Operating Instructions.)

To send a reusable text message

Program a quick access key with Feature Code
PC). The text mesage (and/or a telephone number) would need to be

previously entered at the PC.

Receiving Text Messages

When you receive a message and the telephone handset is onhook, a beep
sounds and a

Press # on your telephone keypad
scroll to the next message. To scroll backward through your messages, tap

the BACK key.

If

the telephone handset is offhook or

the beep sounds, press the quick access key previously programmed for
Message Retrieval (Feature Code

Receiving Priority Messages

#

appears.

to

send a message. The text message (and/or a

to

be previously entered at the PC. (See

in

the Dictaphone Network Manager@

to

the PC:

to

receive the message. Tap # again to

if

the speakerphone is in use, after

#

15)

to

(#

*

30

-

#

*

53,

to

the location number of the

#

'

54

(Send Message

receive the message.

to

When a priority message is sent
Main Menu is displayed, the message will automatically appear on the
display.

If

the Main Menu is not displayed, a flashing #will appear as soon as the

to

Main Menu returns
receive the message.

If

the handset is offhook or

sounds, press the

(Feature Code

To erase a message:

Press the CALWLEAR key while the message is displayed on the telephone
screen.

To exit the Message Display mode, pick up the telephone handset or press the
STOP key on the telephone.

Telephone Call Accounting

Telephone

client's account. For the PC to bill telephone calls, account numbers and

call

accounting

the display. Press # on your telephone keypad to

quick

access key programmed for Message Retrieval

#

*

15)

to

receive the message.

permits

to

your telephone, a beep sounds.

if

the speakerphone is in use, after the beep

time

spent

on

the telephone

to

be billed

If

the

to

9-5

a

customer billing amounts need

13

(Telephone Billing) must be programmed into a quick access key. (See

Setting Up the Quick Access Keys in Section

to

be entered at the PC, and Feature Code

4;

in the Network Manager

software manual, see Create -Master Telephone Directory.)

During a call, the name of the client must be displayed on the screen. To

facilitate client

billing,

Feature Code

#

14

(Automatic Directory Entry) can be
programmed. When you press this quick access key, you can access your
telephone directory and display the name

of

the client you want billed while a

call is in progress.

#

Press the quick access key programmed with Feature Code

to

bill the name displayed on the telephone for the time spent on that call.

name is displayed on the telephone, the PC will mark the call for billing at

#

13

to

tell

the PC

(If

no

a

later

date.)

Time

Accounting

To bill the time spent dictating or in meetings

program a quick access key for Bill Timer, Feature Code
Codes in Section

4.)

The Bill Timer permits you

to

a client account number,

#

16.

(See Feature

to

start and stop billing time at

your discretion.

To

bill time

1.

Before starting the timer, display the client's name from the directory.

2.

Press the quick access key programmed for Bill Timer

to

a client account number:

to

start the timer. The

corresponding LED illuminates.

if

The bill timer (TO0:OO) appears on the display

the Main Menu, the Call Timer
or a telephone number is displayed. In all other cases, the bill timer runs in the
background

3.

Press the quick access key programmed for Billing (Feature Code

4.

Begin dictating or other activity.

5.

When dictation is complete, press the BikTimer quick access key

.

#

to

stop the

13).

timer. The corresponding LED extinguishes, and the total time is

automatically billed
elapsed time remains on the display for approximately

to

the client's account.

If

the Main Menu is displayed, the

15

seconds.

On the Network Manager@ system (Connexions computer), Bill Timer activities

are shown with the designation "Billable Time."

Appointment Calendar

Network Manager software can maintain daily, weekly and monthly appointment
calendars for each user on the network.
printer next

To

obtain

to

his/her telephone, a daily appointment calendar can be printed.

a

printed

daily

appointment

If

the individual telephone user has a

calendar,

Feature Code

#

55

(Send

[Download] Appt Cal) must be programmed into a quick access key.

9-6

To print a daily appointment calendar:

Be sure the printer is turned on.
Press the key programmed with Feature Code

Appointment calendars for individual users can also be printed at the printer

to

the

connected

Qulck

Access

The PC operator can program quick access keys (at Telephone Address
permit quick access
Message Deliver Menu,
New Message screen.

Enter Network Manager Program

For

one-key access

At Telephone Address

#*21.

Deliver Message

For one-key access
menu:

At

Telephone Address

#

22.

PC.

to

Network Manager

to

the Main Menu of the Network Manager program,

to

the expanded Master Directory, and

to

the Network Manager program at the Main Menu:

00,

program a quick access key with Feature Code

to

the Network Manager program at the Message Deliver

00,

program a quick access key with Feature Code

##

*

55.

to

the Create

00)

to

to

the

View Directory Entry

For one-key access
Management Telephone section for viewing the expanded Master Directory:

At Telephone Address

#

*

23.

Create New Message Screen

For one-key access

Message screen:

At Telephone Address

#

24.

to

the Network Manager program at the Directory

00,

program a quick access key with Feature Code

to

the Network Manager program at the Create New

00,

program a quick access key with Feature Code

9-7

Telephone Directory Management

Uploading a

Individual telephone directories can be maintained on each telephone and on the
PC. Additions or changes made
uploaded (transferred) into the master directory on the PC. Uploading will result
in existing entries being ovenwritten (replaced).

The uploading process can be performed by the operator at the PC terminal.

Directory

to

the directory at the telephone can be

Quick Access pmgram Key Management

Listings of the contents of all quick access keys for each telephone in the
network can be maintained on the PC. Key contents can be entered, changed or
erased at either the telephone or the PC;

the entries can be uploaded into the PC from the telephone. Uploading will result

in existing entries being overwritten (replaced).

The uploading process can be performed by the operator at the PC terminal.

if

changes are made at the telephone,

DictatioWoice Messaging Logs

Network Manager software can maintain logs of dictation activity and telephone
auto answer messages.

Dictation Log

When an author dictating from an “inside” telephone/display recorder ends
dictation with a cue tone, that job (identified by the telephone address from
which it was dictated) will be entered in the Dictation Log.

Voice Messaging Log

Auto answer messages received for individual telephone addresses will be

entered in the Voice Messaging Log, providing the caller enters an

recognized by the PC (ID codes would need

Voice/Dictation Directory on the PC using the Network Manager Configuration

menu, CONFIGD).

to

be previously entered in the

ID

that is

Remote Printing

Any documents created within the MS-DOS operating system (i.e., in word

processing software installed in the PC) can be printed at a “remote” printer

located next to any telephone
Network Manager Software Operating Instructions.)

9-8

in

the network. (For complete instructions, see the

10.

CONTENTS

10.

CALCULATOR

............................................

10-3

10-1

The Dictaphone Connexions telephone may
to add, subtract, multiply and divide numbers

point

is always present whether

appears to the left of a negative number.

To enter Calculator mode:

or

not

it

is entered. The negative (minus) sign

be

used as a four function calculator

of

up to ten digits. The decimal

Press

CALCELIEAR function key CALC

1.

Enter numbers and

2.

operations symbols

CALCKLEAR once to

3.

clear last entry

CALCKLEAR twice to

4.

clear calculation

The last value displayed is retained in memory and appears when CALCKLEAR

is

reentered.

To exit Calculator mode:

Press STOP key on telephone

Display

Numbers you entered

0.

0.

or

pick up handset.

Prompts:

0.

(or

last value entered)

103

11

.

CONTENTS

11 . DIGITAL TELEPHONE ANSWERING

Digital CassetteTM Module with Connexions Telephone/
DesktopRecorder

Setup
Recording Message
Changing Message
Operation

Digital Cassette Module with Connexions Telephone

Setup

Recording Message
Changing Message
Operation

Remote Dictation
Setup

Recording Message

Changing Message

Operation

Remote Message Retrieval

Remote Message Change

...................................................

................................................

...................................................

................................................

...................................................

................................................

..........................................

.........................................

.........................................

........................................

.........................................

..........................................

........................................

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..................................

...................................

..........................

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11-3

11-3
11-3
11-4
11-4
11-4
11-5
115
11-5
11-5
11-6

11-6
11-6
11-6
11-7
11-7
11-7
11-8

11-1