Develop D 162F Instruction Manual

TELECOM

Instruction booklet

252988361A_ENG

LFF/LFFn

Dear customer

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security, page 1 before attempting use.

In buying this multifunction machine, you have opted for a quality prod uct. Your device satisfies all of the different needs
of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can
connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP/Vista 32-bit).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a perso nal computer
wirelessly.

WLAN is an optional working only with a specific adaptor that you ca n ob tain fro m you r retaile r .

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering a printing speed
of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction machin e as a scanner
and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

- I -

Contents

Contents

Dear customer I
Security 1

Security directives 1
Positions of Safety labels on the machine 2
Symbols for the main power switch 2

Declaration of conformity 2

Notice to Users in EU Countries 2

Environment 3

The packaging 3
Batteries and rechargeable batteries 3
The product 3

Software use license 4

Definition 4
License 4
Property 4
Duration 4
Warranty 4
Responsibility 4
Development 4

Applicable law 5
Registered trademarks 5
Prohibited reproductions 5

Installation 6

Location conditions 6

Cautions of use 6
Paper recommendations 7

Loading paper in the main unit tray 7

Handling of paper 7

Humidity control 7

Use of envelopes 7
EP Cartridge recommendations 7
Terminal description 8
Command panel 9
Accessing terminal menus 9
Packaging contents 10
Device installation (depending on model) 10
Installing the document feeder 10
Feed cassette paper insertion 10
Cartridge installation 11
Paper delivery stop 12
Starting your device 12

Device connection 12
Paper insertion in the manual input tray 13

Copy 14

Simple copy 14
ECO mode copy 14
Advanced copying 14
Special setup for the copying 15

Resolution setup 15

Zoom setup 15

Assembled copy setup 15

Analysis origin setup 15

Contrast setup 15

Brightness setup 15

Paper type setup 16

Paper tray selection 16

Sheet-feed analysis margins setup 16

Analysis margins setup 16

Left and right printing margins setup 16
Top and bottom printing margins setup 16
Format paper setup 16

Fax 17

Fax transmission 17

Print a header page (depending on model) 17
Immediate transmission 17
Delayed transmission 17

Transmission with auto redial 18
Fax reception 18
Relay broadcast 18
Fax answering machine 19

Saving an access code 19

Activating / Deactivating the answering

machine 19

Printing fax messages stored in the memory 19
Fax rerouting 19

Activating rerouting 19

Setting the re-direction contact 19

Printing rerouted documents 19
Rerouting fax messages to a USB memory key 20

Activating rerouting 20

Printing rerouted documents 20
Transmission waiting queue 20

Performing immediate transmission

from the waiting queue 20

Consulting or modifying the waiting queue 20

Deleting a transmission on hold 20

Printing a document in waiting or in deposit 20

Printing the waiting queue 20
Cancelling a transmission in progress 21
MailBoxes (MBX Fax) 21

Creating an MBX 21

Modifying the features of a MBX 21

Printing the contents of a MBX 21

Deleting a MBX 22

Printing the MBX list 22

MBX deposit in your fax 22

MBX deposit in a remote fax 22

MBX polling from a remote fax 22
Deposit and Polling 22

Placing a document in deposit 22

Polling a deposited document 23

SMS 24

SMS Parameters 24

Presentation of the sender 24

SMS Center transmission number 24
Sending an SMS 24

Parameters/Setup 25

Date/Time 25
Your fax number/Your name 25
Type of network 25
Geographical settings 25

Country 25

Network 25

Language 26
Local prefix 26

Prefix 26
Transmission report 26
Document feed type 26
Economy period 26
Reception Mode 27
Reception without paper 27

- II -

Contents

Number of copies 27
Fax or PC reception 27
Received faxes reduction mode 27
Technical Parameters 28
Printing the functions guide 30
Printing the logs 30
Print the list of setups 30
Font printing 30
Lock the machine 30

Lock the keyboard 30
Lock the numbers 31
Lock the SMS service 31

Read the counters 31

Sent pages counter 31
Received pages counter 31
Scanned pages counter 31

Printed pages counter 31
Display the consumables status 31
Calibrate your scanner 31

Directory 32

Creating subscribers record 32
Creating subscribers list 32
Modifying a record 32
Deleting a record or a list 33
Printing the directory 33

Games and entertainment 34

Sudoku (depending on the model) 34
Print a grid 34
Print the solution to a grid 34

Local network settings 35

Selecting the type of your local network 35
Ethernet network settings (model network) 35

Automatic configuration 35

Manual configuration 35

IP address 35
Sub-network mask 35
Gateway address 35

IEEE Address (or Ethernet address)

or MAC address 35

NetBIOS names 35

Name servers 35
WLAN network 36

Type of radio network 36

Radio infrastructure network 36

Radio ad-hoc network 36

Radio networks (WLAN) 36

Connect your WLAN adaptor 36

Configure your network 37

Creating or rejoining a network 37

Referring to or changing your network

parameters 37

An example of how an AD-HOC network
may be set up 39

Setting up a multifunction machine 39

Setting up the PC 39

Message service (model network) 40

Information required to set up message service 40
Configuring initialisation parameters 40

Access to servers parameters 40

Access to SMTP authentification parameters 40

Sending an E-Mail 40
Sending an E-mail text 40
Scan to FTP 41

Simply put the file in an FTP server 41

Connection configuration 41

Standard settings 41

Selecting the connection type 41
Selecting the transmission type 41
Modifying the connection period
(Periodic type) 41
Modifying the connection time(s)
(Set Times type) 42
Selecting the print mode for the deposit
notice 42
Printing the Internet settings 42

Mail sorting 42

F@X Only mode 42
PC Only mode 42
PC share mode 42

USB memory key 43

Use of the USB memory key 43

Print your documents 43

Print the list of files located in the key 43
Print the files located in the key 43

Delete your files located in the key 44
Analyse the USB memory key content 44
Save a document on a USB memory key 44
Activate/deactivate file automatic deletion
on a USB memory key 45

PC Features 46

Introduction 46
Configuration requirements 46
Installation 46

Install the software on your PC 46

Connections 48

USB Connection 48
Network connection 48

Uninstall the software from your PC 49
Multifunction Terminal's Supervision 50

Checking the connection between the PC

and the multifunction machine 50
MF Director 50

Graphical presentation 50

Utilities and applications activation 50
MF Monitor 51

Graphical presentation 51

Display the consumable status 51

Scan To 51
Companion Suite Pro LL functionalities 51

Document analysis 51

Analysis with Scan To 52
Analysis from a TWAIN compatible software 52
Character recognition software (OCR) 52

Printing 52

Printing with the multifunction machine 52

Address book 53

Add a contact to the terminal address book 53

Add a group to the terminal address book 53

Manage the address book 54

Modify the information related to a contact 54
Modify a group 54
Delete a contact or a group from
the address book 54
Print the address book 54

Import or export a directory 54

Import a directory 54
Save your address book 54

Fax communications 54

- III -

Contents

Presentation of the Fax window 54
Send a fax 55

Send a fax from the hard disk or the terminal 55
Send a fax from application 55

Receive a fax 56
Follow-up of fax communications 56

The outbox 56
The send memory (items sent) 56
The outbox log 56
The inbox log 57

Fax parameters 57

Access to fax parameters 57
Description of the tab Log and Report 57
Description of the tab Fax Parameters 57
Cover sheet 58
Creating a cover sheet 58
Description of the tab Cover page 59
Creating a cover page template 59

SMS Communication 60

Presentation of the SMS window 60
Send an SMS 61
Follow-up of SMS 61

The outbox 61
The outbox log 62
The sent item memory (items sent) 62

SMS Parameters 62

Access to SMS parameters 62
Description of the tab Logs and reports 62

Maintenance 63

Service 63

General information 63
Toner cartridge replacement 63
Issues with smart cards 63

Cleaning 64

Scanner reading system cleaning 64

Printer cleaning 64

Printer external cleaning 64

Printer issues 64

Error messages 64
Paper jam 64
Scanner issues 65
Miscellaneous issues 65
Communication errors 65

Transmission from the feeder 66

Transmission from memory 66

Communication error codes 66

General codes 66
Specifications 67

Physical specifications 67

Electrical specifications 67

Environmental specifications 67

Peripheral specifications 67

Consumable specifications 68

- 1 -

1 - Security - Declaration of conformity - Environment - Licence

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the d evice from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.

For installation conditions and safe use precautions, refer to chapter Installation, page 6.

Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:

- The laser beam can cause irreversible eye damage.

- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.

APPAREIL A RAYONNEMENT LASER DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
PRODUCTO LASER DE CLASE 1
APARECCHIO LASER DI CLASSE 1

- 2 -

1 - Security - Declaration of conformity - Environment - Licence

Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the EP cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

Declaration of conformity

Notice to Users in EU Countries

The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/CE directive.
For users security, in accordance with the 73/23/CE directive. For electromagnetic disturbances, in accordance with

the 89/336/CE directive.
The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE

1999/5/CE directive.

- 3 -

1 - Security - Declaration of conformity - Environment - Licence

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:

- to distribution centers in case of equivalent equipment purchase,

- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.

The purpose of the International ENERGY STAR

®

Program is to promote the development

and popularization of energy-efficient office equipment.
As an ENERGY STAR

®

Partner, the manufacturer has determined that this product meets the

ENERGY STAR

®

guidelines for energy efficiency.

- 4 -

1 - Security - Declaration of conformity - Environment - Licence

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE

SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU

ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after te n (1 0) day s fro m th e pu rchase date, your receipt is the proof of purchase.

Definition

The Software designates programs an d ass oc i at ed doc um e nt atio n .

License

- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

- You are allowed to make a back up copy.

- This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manu facturing faults if used in norm al conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

Responsibility

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

- 5 -

1 - Security - Declaration of conformity - Environment - Licence

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.

Registered trademarks

Given the technical evolution, the manufacturer r eserves the right to m odify the technical specifications of this pr oduct
and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of
Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.
PaperPort11SE is a registered trademark of ScanSoft.
Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows

2000®, Microsoft® Windows XP®, Microsoft® Windows Vista® and an y other Microsoft® product referre d to here are
registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law :

- bank notes;

- checks;

- bonds;

- stock certificates;

- bank drafts;

- passports;

- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

- 6 -

2 - Installation

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:

- Choose a well ventilated location.

- Make sure not to obstruct the ventilation grids loca ted on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.

- Make sure that the machine is not directly exposed to sun light.

- Make sure not to place the machine in an area exposed to an air flow generated b y an air condition ing, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.

- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

- Keep the machine away from any object that could obstruct its ventilation ports.

- Do not place the machine close to hangings or any other flammable objects.

- Choose a location where splashes of the water and other liquids are limited.

- Make sure that this location is dry, clean and dust free.

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

- Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour.

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.

- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.

- Never touch the power cord with wet hands. You risk getting an electric shock.

- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damag ed
and create a fire hazard or an electric shock hazard.

- Always unplug the power cord when you plan not to use the machine for a long period of time.

- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.

- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.

Make sure to place the machine in well ventilated pr emises. Whe n in operation, the printer ge nerates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

- 7 -

2 - Installation

- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine o ff, unplug the po wer co rd
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.

- Never move the terminal during printing.

- Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.

- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.

- Adding paper in the pile must be avoided because it may cause double feeding.

- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper

- Curling must be corrected before printing. Curls must not exceed 10 mm.

- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions
of high humidity.

Humidity control

- Paper which has become damp, or paper which has been left unused for a very long time.

- After opening the paper, it must be kept in a plastic bag.

- Paper with waved ends, paper which is creased, paper with cr um ples, an d an y other no n- nor ma l paper mu st no t
be used.

Use of envelopes

- Feeding can be done only through the manual feed.

- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the
left and right edges, and the rear edge.

- A few lines may be given in solid print at the part of being overlapped.

- Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral
specifications, page 67).

- Curled envelope after printing should be fixed manually.

- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the
reverse side.

- Set envelope by pressing the folding line of four edges properly after releasing air inside . Set envelope in a proper
position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

- 8 -

2 - Installation

Terminal description

Front side

Back side

Document feeder

Control panel

Paper output

Manual

Paper tray

Master USB

Cartridge access cover

Manual paper feed
setup guides

input tray

(USB key)

Smart card
insertion point

Fold-down stop
for paper
delivery

connection

Slave USB
connection (for PC)

On/Off switch

Power supply cord
connection

Paper jam cover

Telephone cable
socket

Additional telephone
cable socket

Master USB
connection (USB key)

(model network)

LAN Connection

(model standard)

- 9 -

2 - Installation

Command panel

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.
To print the functions list whitch details the Step by step method:

1 Press .
2 Use the  or  button to browse the menu and select 5 - P

RINT

. Confirm with OK.

3 Use the  or  button to browse the menu P

RINT

and select 51-F

UNCTIONS LIST

. Confirm with OK.

To print the functions list with with the shortcut method:

1 Press on .
2 Enter 51 with the numerical keypad to directly print the functions list.

COL

12

8101216171819202122

911

1315

14

3

23

24

25

4

5

6

7

323130

29

28

27

26

1. Screen.

2. Digital keypad.

3. Alphabetical keypad.

4. Key

Í

: deletes the character to the left of the

cursor.

5. Key : input or line feed.

6. Key : access to special characters.

7. Key

:

Shift.

8. Key SCAN: document analysis to the PC or a
media (USB key).

9. Key COPY: local copy.

10. Key STOP PRINT: stops the current PC printing.

1 1. Key : sending of an SMS (Short Message

Service).

12. Key : sending of a fax.

13. Key :

access to directory and quick dial numbers.

14. Key

:

line manual connection, listen for tone

during fax sending.

15. Key :

multiple contact sending (fax, e-mail or

SMS).

16. Key : Validation.

17. Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the
menus.

19. Key C: back to the previous menu and input
correction.

20. Key : navigation up the menus.

21. Key : stops the current operation.

22. Key ECO: sets up the activation delay.

23. Key : color analysis mode selection.

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : Superfin resolution.

27. Icon : Photo resolution.

28. Icon : Fin resolution.

29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.

32. Icon : external answering machine mode.

- 10 -

2 - Installation

Packaging contents

The packaging contains the items listed below:

Multifunction device

Control panel (depending on model)

1 toner cartridge

1 installation guide and 1 PC installation CD ROM

1 power cord

1 telephone cord

1 initialisation card (depending on model)

Device installation (depending on
model)

1 Unpack the device.
2 Install the device respecting the security notices

stated at the beginning of this booklet.

3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.
5 Place the control panel in front of the machine,

insert the control panel in its back slots (A).

6 Push the front side of the control panel ( B) to clip it.

Installing the document feeder

1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

Feed cassette paper insertion

Your device accepts a number of formats and types of
papers (refer to the paragraph Consumable
specifications, page 68).

Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.

A

B

B

A

B

- 11 -

2 - Installation

1 Remove the paper feed cassette completely.

2 Push the lower panel down until it clicks.

3 Setup the back side feed cassette stop by pushing

the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(ex: 200 sheets of 80 g/m² paper).

6 Put the feed cassette back in its location.

Cartridge installation

1 Stand in front of the machine.
2 Push the left and right sides of the cover and pull it

towards you at the same time.

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge.

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

5 Close the cover.

You can use paper weighing between
60 and 105 g/m2.

PUSH

B

A

C

- 12 -

2 - Installation

Paper delivery stop

Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.

Starting your device

Device connection

1 Plug the end of the telephone line into the terminal

socket and the other end into the wall telephone
socket.

2 For the model network, plug end of the LAN cord

(as provided by your network administrator) into
port of your fax machine and the other end into
your local network port dedicated to your fax
machine.

3 Make sure that the On/Off switch is on Off

(O position).

4 Connect the power cord to the device.

Plug the power cord to outlet on the wall

5 Press the On/Off button to turn on the device

(I position).

6 (*) After initialisation, "WAITING FOR INIT CARD"

appears on the screen. Insert the initialisation card
provided in the card reader as indicated on the
picture.

7 (*) After an analysis phase, "INIT. OK - REMOVE

CARD" appears on the screen. Remove the

initialisation card from the drive.

Before plugging the power cord, it is
imperative to refer to the Security
directives, page 1.

- 13 -

2 - Installation

8 By default, the machine is set to operate in the UK

in English. To modify this parameter, refer to

Country, page 25.

9 Set the date and time, refer to Date/Time, page 25.

(*) depending on model

Paper insertion in the manual input
tray

The manual input tray allows you to use various paper
formats with greater weightings than the one used in the
paper feed cassette (refer to the paragraph Consumable
specifications, page 68).
Only one sheet or envelope can be fed at a time.

1 Spread the manual feed guides to the maximum.

2 Insert a sheet or an envelope in the manual input

tray.

3 Adjust the paper guides against the right and left

edges of the sheet or the envelope.

Before inserting paper, refer to the
paragraph Paper recommendations,
page 7.

You can use paper, which weights
between 52 and 160 g/m².

Before printing, check that the paper
format you are using matches the
paper format set on the printer (refer to
Copy, page 14).

- 14 -

3 - Copy

Copy

Your machine has the function to make one or more
copies.

You can also setup several parameters in order to make
copies at your will.

Simple copy

In this case, the default parameters are applied.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

ECO mode copy

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic

document feeder, printed face on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button.

3 Press the button.

Advanced copying

The sophisticated copy allows to do custom setups for the
current copy.

1 Place the document to be copied in the automatic

document feeder, face printed on the top.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Press the button.
3 Enter the number of copies that you want and

confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons  or , then confirm with the OK
button.

5 Choose with the buttons  or  the printing

option (see examples below) depending on the
copy mode that you want:

- Combined mode (document feeder):

1 Page onto 1, 2 Pages o nto 1, or
4 Pages onto 1.

- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.

Confirm with the OK button.

6 Adjust the desired zoom level, from 25% TO 400%

with the buttons  or , confirm with the OK
button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital

keyboard buttons  or  then confirm with the OK
button.

8 Choose the resolution depending on the printing

quality that you want DRAFT, AUTO, QUALITY
TEXT or PHOTO with the buttons  or , then
confirm with the OK button.

After step 1, you can directly enter the
number of copies with the numerical
keypad and press the OK button to
validate. Then refer to step 4.

COPY

COPY

ECO

COPY

A

nalyzed sheets

1

2

1

3

2

4

2 pages to 1

4 pages to 1

MOSAÏC Copy mode

1

2

12
3

4

1

1 page to 1

1

Output

POSTER Copy mode

A

nalyzed sheets

1 page to 4

1 page to 9

1 page to 1

Output

A

A

A

A

- 15 -

3 - Copy

9 Adjust the contrast level with the buttons  or ,

then confirm with the OK button.

10 Adjust the desired brightness level with the buttons

 or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the

buttons  or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device
default setups after you confirm.

Resolution setup

The RESOLUTION parameter allows you to setup the
photocopy resolution.

 841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons  or 

according to the following table:

2 Confirm your choice by pressing the OK button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.

 842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the

Alpanumerical keyboard or choose among
predefined values with the buttons  and .

2 Confirm your choice by pressing the OK button.

Assembled copy setup

 843 - ADVANCED FCT/COPY/ASSEMBLED

The ASSEMBLED parameter allows you to assemble or
disassemble your copies. Enter the desired setting and
confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.
By entering new values for X and Y in mm (X < 209 and

Y < 280), you move the analysed area as shown on the
diagram below.

 844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons

 or .

2 Setup the desired coordinates with the digital

keyboard or the buttons  and , confirm your
choice by pressing on the OK button.

Contrast setup

The CONTRAST parameter allows to choose the
photocopy contrast.

 845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons

 and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast

with the button, press several times on this
button until the desired setup without using the
Menu 845.

3 Quit this menu by pressing the

button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken
your original document.

 846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons 

and .

2 Confirm your choice by pressing the OK button.
3 Quit this menu by pressing the

button.

When the quality of the printing is not
satisfying, you can proceed to a calibration
(see Calibrate your scanner, page 31).

Parameter Signification

DRAFT

Low resolution.

AUTO

Standard resolution for documents
containing text and graphics.

QUALITY
TEXT

Optimal resolution for documents
containing text.

PHOTO

Optimal resolution for documents
containing photographies.

You can also change the resolution by
pressing the button.

y

DEBUT FEUILLE

FIN FEUILLE

x

Analysed area

BEGIN. OF SHEET

END OF SHEET

- 16 -

3 - Copy

Paper type setup

 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Select the paper NORMAL or THICK that you use

with the buttons  and .

2 Confirm your setup by pressing the OK button.
3 Quit this menu by pressing the

button.

Paper tray selection

The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.

 852 - ADVANCED FCT/SCAN. & PRINT/TRAY

PAPER

1 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons  and .

2 Confirm by pressing the OK button.
3 Quit this menu by pressing the

button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.



853 - ADVANCED FCT/SCAN. & PRINT/ S.F.

MARGINS

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.
3 Quit this menu by pressing the

button.

Analysis margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
flat-bed scanner.

 854 - ADVANCED FCT/SCAN. & PRINT/

FLATBED MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the

button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the
document to the left or right during printing.

 855 - ADVANCED FCT/SCAN. & PRINT/

PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.
3 Quit this menu by pressing the

button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

 856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm

steps) with the buttons  and .

2 Confirm by pressing the OK button.
3 Quit this menu by pressing the

button.

Format paper setup

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

 857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT

1 Select the paper tray for which you want to define

a default paper format with the buttons  and .

2 Confirm by pressing the OK button.
3 Choose the paper format with the buttons  or 

according to the following table:

4 Confirm by pressing the OK button.
5 Quit this menu by pressing the

button.

Default tray Tray used for copy

Same paper
format in the
trays

AUTOMATIC

Selection between the
main tray and the
manual tray.

MANUAL

The manual tray is
used.

Different paper
format in the
trays

AUTOMATIC

The main tray is used

MANUAL

The manual tray is
used.

Paper tray Available paper format

MAN. TRAY

A5, A4, Legal and Letter

AUTO. TRAY

A5, A4, Legal and Letter

SCANNER

LTR/LGL and A4

- 17 -

4 - Fax

Fax

This chapter describes all the fax processing and
configuration functions.
You will also find a section describing fax mailboxes.

Fax transmission

Print a header page (depending on model)

A header page is stored in your terminal. To send your fax
using this header page, you can print it at any time and fill
in your details.

1 Select



30 - FAX /HEADER PAGE.

2 Select :

301 - LOCAL, to print a header page according to

the country configured on the terminal,
302 - INTERNAT, to print a bilingual header page,
the language of the country configured on the
terminal and English. The separator between the
two languages is "/".

Example of the international header page:

Immediate transmission

1 Place the document to be copied in the automatic

document feeder, face printed on the to p.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Enter the fax number or choose your dialling mode

then press .
The icon flashes during the call phase, it stays

lit when both faxes are in communication.

3 At the end of transmission the initial screen is

displayed.

Delayed transmission

This function allows you to transmit a document at a later
time.

To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic

document feeder, face printed on the to p.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Select



31 - FAX / TRANSMISSION.

3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and
confirm with OK.

4 Next to the current time, enter the new time and

confirm with OK.

5 Choose B & W SCAN or COLOR SCAN.
6 Adjust the contrast and confirm with OK.
7 Select the feed type, FEEDER or MEMORY and

confirm with OK.

8 You may enter the number of pages before

transmission and confirm with OK.

9 Confirm postponed transmission by pressing

key .

Your document is stored and will be sent at the new time.

If English is the language configured on the
terminal. The header page will only be printed
in English.

When sending in "Deferred Send" mode,
make sure that the document is located in the
right direction.

- 18 -

4 - Fax

Transmission with auto redial

This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.
This function allows for example:

• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.

• to control the communication progress in case of
uncertain numbers, etc.

To take the line manually:

1 Place the document in the fax feeder.
2 Press .
3 If necessary, set the sound level with navigator 

or  keys.

4 If not already done, enter the subscriber number.

As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.

5 Press to start the document transmission.

Fax reception

Fax reception depends on the parameter settings of your
machine.
The following parameters let you customize the printing of
received faxes :

- Reception Mode, page 27;

- Reception without paper, page 27;

- Number of copies, page 27;

- Fax or PC reception, page 27;

- Received faxes reduction mode, page 27;

- Technical Parameters, page 28.

The following tables gives which tray is used to print
received fax depending on the default tray and the paper
format in both trays.

Default tray set to Manual:

Default tray set to Automatic:

Relay broadcast

Your fax machine (initiator) can relay a document, in other
words, transmit a document to your subscribers via a
remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both
have the relay function.
To relay you need to supply the remote fax with the
document and the relay list number. The remote fax will
then transmit this document to all subscribers on the list.
Once the relay is activated by your fax and as soon as the
document is received by the remote fax, the document is
printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

1 Insert the document to relay.
2 Select



37 - FAX / BROADCAST.

3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.

4 Enter the relay list number used by the remote fax

and press OK.

If your machine is set in order to print a
transmission report (Transmission report,
page 26), the reduced copy of the document
first page will not be printed and it notifies you
that the communication is manual.

The printing is not possible on A5 paper
format.

Manual tray

paper format

Main tray

paper format

Action

A4,Letter and
Legal

A4,Letter and
Legal

The fax is printed on
manual tray.

A4,Letter and
Legal

A5

The fax is printed on
manual tray.

A5

A4,Letter and
Legal

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

A5 A5

An error message is
displayed on the screen.
The paper on manual
tray is incompatible.

Manual tray

paper format

Main tray

paper format

Action

A4,Letter and
Legal

A4,Letter and
Legal

The fax is printed with
an automatic selection
of tray.

A4,Letter and
Legal

A5

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

A5

A4,Letter and
Legal

The fax is printed on the
main tray.

A5 A5

An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.

- 19 -

4 - Fax

5 You may enter the time you wish to transmit the

document next to the current time and press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
then press OK.

7 If you wish, you may enter the number of pages of

your documents before transmitting.

8 Activate relay by pressing key .

The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.

Fax answering machine

The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.

The indicator light lets you know the state of your Fax
answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the
process of receiving faxes.

• Light off: memory full, the terminal can not receive any
more documents.

You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:

• printing fax messages in memory,

• activating or deactivating the fax answering machine.

Saving an access code



383 - FAX / FAX ANSW. / ANSWER CODE

1 Enter the code (4 digits) and confirm with OK.

2 Quit this menu by pressing the

button.

Activating / Deactivating the answering
machine



382 - FAX / FAX ANSW. / ACTIVATION

1 If you saved an access code for your fax answering

machine, enter it and validate with OK.

2 Select the required option WITH or WITHOUT

answering machine and confirm you choice
with OK.

3 Quit this menu by pressing the

button.

Printing fax messages stored in the memory



381 - FAX / FAX ANSW. / PRINT

1 If you have defined an access code for your fax

answering machine, enter it and press OK.

Documents received and stored in the memory are
printed.

Fax rerouting

This function is used to reroute faxes received to a
directory contact. To use this function, you have to
perform two operations:

1 Activate rerouting.
2 Set the rerouting address of the fax.

Activating rerouting



391 - FAX / REROUTING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH.

2 Quit this menu by pressing the button.

Setting the re-direction contact

392 - FAX / REROUTING / CALL NUMBER

1 Using the keys  and  within the navigator,

select the subscriber from the directory.

2 Quit this menu by pressing the

button.

Printing rerouted documents

393 - FAX / REROUTING / COPY

1 Using the keys  and  within the navigator,

select the COPY option (local printout of the
information relayed to your device) either WITH or

WITHOUT.
2 Confirm with OK.
3 Quit this menu by pressing the

button.

The printing is not possible on A5 paper
format.

If the function WITHOUT is selected, the
menus 392 and 393 will not be included in the
functions overview, when it is printed out (see

Setting the re-direction contact, page 19,
Printing rerouted documents, page 19 and
Printing the functions guide, page 30).

Make sure that the subscriber exists in the
directory (Directory, page 32 ).

- 20 -

4 - Fax

Rerouting fax messages to a USB
memory key

This function allows you to reroute received fax messages
to a USB memory key connected to your terminal. The
USB memory key then becomes the termin al reception
memory.
Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows : "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.
You can also print fax messages rerouted to your USB
memory key automatically by activating menu 052

PRINT.

Activating rerouting

051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Using the keys  and  within the navigator,

select option WITH and confirm your choice
with OK.

2 Quit this menu by pressing the button

.

Printing rerouted documents

052 - MEDIA / FAX ARCHIVING / PRINT

1 Using the keys  and , select the copy option

WITH to print all rerouted documents

automatically.

2 Confirm your choice with OK.
3 Quit this menu by pressing the button

.

Transmission waiting queue

This function lets you obtain a recap of all documents
queuing, for transmission, including those in deposit or in
delayed transmission, etc.
It allows you to:

• Consult or modify the waiting queue. In this waiting
queue the documents are coded the following way:
Order number in the queue / document status /
subscriber’s telephone number.
Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- SMS: SMS transmission

• Immediately perform a transmission from the waiting
queue,

• Print a document in storage, waiting to be transmitted
or in deposit,

• Print the waiting queue, in order to get the status of
each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission
from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in
memory)

• Cancel a transmission request in the waiting queue.

Performing immediate transmission from
the waiting queue



61 - COMMANDS / PERFORM

1 Select the document in the waiting queue and

confirm your choice with OK or to immediately
perform the selected transmission.

Consulting or modifying the waiting queue



62 - COMMANDS / MODIFY

1 In the waiting queue select the required document

and confirm your choice with OK.

2 You may now modify the parameters of the given

document then confirm your modifications by
pressing .

Deleting a transmission on hold



63 - COMMANDS / CANCEL

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit



64 - COMMANDS / PRINT

1 In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue



65 - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Before activating this function, connect the
USB memory key to the terminal.

The printing is not possible on A5 paper
format.

- 21 -

4 - Fax

Cancelling a transmission in
progress

Cancelling a transmission in progress is possible no
matter what the type of transmission but varies depending
on whether the transmission is a single call number or a
multi-call number.

• For a single call number from the memory, the
document is erased from the memory.

• For a multi-call number, only the call number in
progress at the time of the cancellation is erased from
the transmission queue.

To cancel transmission in progress:

1 Press .

A message will ask you to confirm cancellation by
pressing a second time.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will
print that the communication was cancelled by the user.

MailBoxes (MBX Fax)

There are 32 mailboxes (MBX), enabling you to transmit
documents in complete confidence using an access code
(named MBX code), to all subscribers equipped with a fax
compatible to yours.
MBX 00 is public. It is handled directly by the terminal to
record the messages of the fax TAD as soon as this is put
into service.
MBX’s 01 to 31 are private. Each is password-protected.
They can be used to receive documents confidentially.
The use and access to MBX 01 - 31 are conditioned by
the initialisation, defined by a MBX code (if needed) and
a mnenonic (its S.I.D.).
Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX
contains one or more documents (with a star next to
the MBX). When the contents of an MBX have been
printed it becomes empty,

• delete an MBX, only if the MBX is initialised and
empty,

• print the the list of your fax machine’s MBX’s.

You may receive and send through an MBX in complete
confidentiality.
When depositing a document into your MBX, the access
code is not needed. All documents deposited in a MBX
are added to the ones already present.
In polling, the MBX’s are only accessible with an MBX
code.
You may perform MBX deposits or polls by:

• depositing a document in a fax MBX,

• transmitting to deposit a document in a remote fax
MBX,

• performing document poll from a remote fax.

Creating an MBX



71 - MAILBOXES / CREATE MBX

1 Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm
with OK.

2 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

3 Enter the code of your choice, if needed, and

press OK.

4 Select option MAILBOX NAME and press OK.
5 Enter this MBX’s S.I.D. (20 characters max.) and

press OK.
The MBX is initialised. If you wish to initialise

another, press C and repeat the same procedure.

6 To exit the MBX, press .

Modifying the features of a MBX



71 - MAILBOXES / CREATE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Select the menu MAILBOX CODE or MAILBOX

NAME, then confirm your choice with OK.

4 Perform data modification of the menu and confirm

with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX



73 - MAILBOXES / PRINT MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

All documents found in the MBX are printed and the MBX
is emptied.

- 22 -

4 - Fax

Deleting a MBX

Before deleting an MBX, you need to make sure it is
empty, by printing its content.



74 - MAILBOXES / DELETE MBX

1 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

2 Enter the code of this MBX, if there is one, and

confirm with OK.

3 Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the
list.

Printing the MBX list



75 - MAILBOXES / PRT MBX LIST

The list gives the status of each MBX.

MBX deposit in your fax

1 Insert the document in the fax machine’s feeder.
2 Select



72 - MAILBOXES / DEPOSIT MBX and

confirm with OK.

3 Select the desired MBX out of the 31 MBX’s, or

enter the number of the MBX directly and
press OK.

The document is placed in the feeder and saved in the
selected MBX.

MBX deposit in a remote fax

1 Insert the document in the fax machine’s feeder.
2 Select



35 - FAX / MBX SENDING and confirm

with OK.

3 Enter your subscriber’s number for MBX deposit or

choose your dialling mode and validate with OK.

4 Enter the subscriber’s MBX number and confirm

with OK.

5 If you wish to delay transmission, enter the new

transmission time next to the current time and
press OK.

6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY,
and press OK.

7 If you wish, you may enter the number of pages of

your document before transmitting and confirm
with OK.

8 Confirm the transmission request to a remote MBX

fax by pressing key .

In the case of an immediate transmission , the document
is sent immediately.

If the document is set for a postpon ed transmission, the
document will be stored in the memory and sent at the
requested time.

MBX polling from a remote fax



36 - FAX / MBX POLLING

1 Enter your subscriber’s number for MBX polling or

choose your dialling mode and confirm with OK.

2 Enter the subscriber MBX number and press OK.
3 Enter this MBX access code and press OK.
4 If you wish to delay the poll time, enter the

departure time next to the current time and
press OK.

5 Confirm the MBX poll request by pressing .

As soon as the remote fax is subscribed, either
immediately or later, the document(s) in the remote fax
MBX are receveid in your fax.

Deposit and Polling

You may deposit a document in your fax and keep it
available to one or more subscribers who can obtain a fax
of this document by calling your fax with the POLL
function.

Setting the machine for document deposits, you must
define the type:

• SIMPLE- it may be polled only once from the memory
or feeder,

• MULTIPLE- it may be polled as many times as
necessary from the memory.

Setting the machine for polled documents, you must
define the poll number, then depending on the type of poll
you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multi-poll, either immediately or later.

Placing a document in deposit

1 Insert the document to deposit in the feeder.
2 Select



34 - FAX / POLLING TX and confirm

with OK.

3 Choose the deposit type, according to the table

below:

Please check for remote fax compatibility.

- 23 -

4 - Fax

3 Confirm deposit by pressing OK.

Polling a deposited document



33 - FAX / POLLING RX

1 Enter the number of the party whose document you

want to poll or choose your dialling mode.
You can poll several documents using the key .

2 Depending on the type of poll, you should:

Menu Procedure

Simple

1 Select FEEDER or MEMORY.
2 If necessary, adjust the contrast

and confirm with OK.

3 Enter the number of pages that you

wish to deposit.

Multiple

1 If necessary, adjust the contrast

and confirm with OK.

2 Enter the number of pages that you

wish to deposit.

Menu Procedure

Immediate
poll

1 Press .

Delayed poll

1 Press OK.
2 Next to the current time, enter

the time you wish to poll the
document and press .

- 24 -

5 - SMS

SMS

Thanks to the SMS button, you can send an SMS to
subscribers all over the world. An SMS (Short Message
Service) is a service which permits short written
messages to be sent to mobile phones or other SMS­compatible devices.
The number of characters you can send per message is
dependent upon the service provider and the country you
are sending your SMS from (e.g. France 160 characters,
Italy 640 characters).
The SMS service is dependent upon the country and the
service provider.

SMS Parameters

Presentation of the sender

This setting allows you to show the name or the number
of the sender when sending an SMS.

 41 - SMS SERVICE / SENDER

1 Select the option WITH or WITHOUT presentation

of the sender using the  or  keys.

2 Validate with OK.

SMS Center transmission number

This setting allows you to enter the transmission number
for the SMS Server. Your Internet provider will provide
you with this number.

 421 - SMS SERVICE / INIT. SMS / SERVER

1 Enter the number of the transmission server using

the digital keypad.

2 Validate with OK.

Sending an SMS

1 Press the key.
2 Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal:

• for upper case letters, use the Ï key,

• to move inside the data entry field, use
 and ,

• to move in the text from one word to another,
press CTRL and one of the navigator keys
( or ).

• to go to the next line, use ,

• to delete a character (by moving the cursor to
the left), use

Í

or C.
3 Validate with OK.
4 Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the
following ways:

• dial the number using the digital keypad,

• enter the first letters of the recipient name,

• press the key until the required name
appears (names are classified in alphabetical
order).
Your SMS may be sent to only one person or to
several people. To send an SMS:

• to only one person, press OK to confirm,

• to several people:

5 Press the key and enter the next recipient's

number.

6 Repeat the operations as many times as required

(10 persons max.). Press OK to validate the last
recipient; "SENDING SMS" is displayed as the
SMS is being sent.

• If SMS appears, then the SMS has been put on hold
and a further attempt will take place a couple of
minutes later. To immediately execute or cancel
transmission, refer to paragraph Transmission
waiting queue, page 20.

• To check the SMS has been sent properly, you may
print the transmission/reception log (refer to paragraph
Printing the logs, page 30).

There is a special scale of charges for the
SMS service.

- 25 -

6 - Parameters/Setup

Parameters/
Setup

You can setup your machine as you like depending on the
use. You will find in this chapter description of the
functions.

You can print the functions guide and the availab l e se tup
of your multifunction machine.

Date/Time

At any moment you may change the date and time on
your multifunction machine.

21 - SETUP / DATE/TIME

1 Press , enter 21 using the keypad. Confirm with

OK.

2 Enter the numbers of the required time and date

one after another (for example November 8 2004 at
9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to
confirm.

3 To exit this menu, press .

Your fax number/Your name

Your multifunction machine will print out your fax number
and your name on each document it tr ansmits if you save
these settings.



22 - SETUP / NUMBER/NAME

1 Press , enter 22 using the keypad. Confirm with

OK.

2 Enter your fax number (20 digits max.) and press

OK to confirm.

3 Enter your name (20 characters max) then press

OK to confirm.

For example, if you want to type the letter C, press
the key C until it appears on the screen.

4 To exit this menu, press .

Type of network

You can connect your fax to either a PS TN or a private
network such as private automatic branch exchange
(PABX). You must select the network which is in use.

To select the type of network:

251 - SETUP / TEL. NETWORK / NETWORK TYPE

1 Select option PABX or PSTN then confirm your

choice with OK.

2 To exit this menu, press .

Geographical settings

These settings will enable you to use your machine in
different preset countries using diff er en t lan gu a ge s.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:



201 - SETUP / GEOGRAPHICAL / COUNTRY

1 Select the required option and press the OK key to

confirm.

2 To exit this menu, press .

Network

This setting enables you to manually set the type of public
telephone network (PSTN) for a country, so that your
machine can communicate over the public telephone
network in compliance with the applicable standards.

By default, setting a country using the



201 OK
command automatically sets the type of PSTN to use
in the selected country.

To manually select the type of public telephone network:



202 - SETUP / GEOGRAPHICAL / NETWORK

1 Select the required option and press the OK key to

confirm.

2 To exit this menu, press .

To benefit from this feature, you must set

SENDING HEADER to WITH (Technical
Parameters, page 28).

If none of the options in the list is suitable,
select the "OTHER" option.

These settings are different from the
NETWORK TYPE, which allows you to
choose between public and private network.

- 26 -

6 - Parameters/Setup

Language

This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.



203 - SETUP / GEOGRAPHICAL / LANGUAGE

1 Select the required language using  and ,

then press the OK key to confirm.

2 To exit this menu, press .

Local prefix

This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic local prefix (to be
defined), enabling you to automatically exit the
company’s telephone network system, but only under
certain conditions:

• the company’s internal numbe rs, where a prefix is n ot
required, must be short numbers less than the
minimal size (to be defined, for example France has
10 digits),

• the outside numbers requiring a prefix, must be long
numbers greater or equal to the minimal size (to be
defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two
steps:

1 defining the minimal size (or equal) of the

company’s outside numbers,

2 defining the outgoing local prefix of the company’s

telephone network. This prefix will automatically be
added as soon as an external number is dialled.

Prefix



252 - SETUP / TEL. NETWORK / PREFIX

1 You can change the default value for the minimal

size of the company’s outside numbers and
validate with OK.
The minimal size will range between 1 and 30.

2 Enter the outgoing local prefix of the company’s

telephone network (maximum 5 characters) and
validate with OK.

3 To exit this menu, press .

Transmission report

You may print a transmission report for all
communications over the telephone network (PSTN).
You may choose between more than one criteria for
printing reports:

• WITH: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),

• WITHOUT: no transmission report, however, your fax
will note all transmissions that took place in its log,

• ALWAYS: a report is printed with each transmission,

• ON ERROR: a report is printed only if the transmission
failed or is abandoned.

With each transmission report from memory, a reduced
version of the first page is automatically reproduced.

To select the report type:



231 - SETUP / SEND / SEND REPORT

1 Select the required option WITH, WITHOUT,

ALWAYS or ON ERROR and confirm your choice
with OK.

2 To exit this menu, press .

Document feed type

You may choose the way you want to feed your
documents:

•from memory, transmission will take place only after
memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.

• from the feeder of the sheet-feed scanner,
transmission will occur after dialling and paper
scanning. It allows transmission of larger documents.

To select the way you want to feed your documents:



232 - SETUP / SEND / MEMORY SEND.

1 Select the option MEMORY or FEEDER and

validate your choice with OK.
In feeder mode, reduced images will not appear on
the transmission report.

2 To exit this menu, press .

Economy period

This function allows you to defer a fax transmission to "off­peak hours" and thus reduce the cost of your
communications.
The economy period, via the telephone network (at off­peak hours), is preset by default from 7.00 pm to 7.30 am.
Nevertheless you may change this time slot.

If none of the options in the list is suitable,
select the "OTHER" option.

If you define a local prefix, do not add it to
the numbers stored in the directory, it will
be automatically dialled with each number .

- 27 -

6 - Parameters/Setup

To modify the economy period:



233 - SETUP / SEND / ECO PER.

1 Enter the hours of the new economy period and

confirm your selection with the key OK.

To use the economy period:



32 - FAX / ECO TRANS.

1 Enter the call number and confirm with OK.
2 Choose SCAN B & W or COLOR SCAN.
3 Adjust the contrast and confirm with OK.
4 Select the feed type, FEEDER or MEMORY and

confirm with OK.

5 You may enter the number of pages before

transmission and confirm with OK.

Reception Mode

This function enables you, if you have an external device
(telephone, answering machine) plugged in to the EXT
socket on your terminal or to the telephone plug adapter,
to select the device receiving faxes and/or voice
messages.

You may choose between the following reception modes :

• MANUAL : the terminal does not receive any
documents automatically. When you answer your
telephone and realise that you are receiving a fax, you

should press the button on the terminal to receive
the fax.

• FAX : the Fax reception mode is launched on the
terminal systematically.

• FAX-ANSWER. : the terminal handles reception of fax
messages automatically, the external device handles
reception of telephone communications automatically.
Press the #0 buttons on your telephone to cancel fax
detection.

To set the reception mode:



241 - SETUP / RECEPTION / MODE

1 Select the required option and confirm with OK.
2 To exit this menu, press .

Reception without paper

Your fax offers you the possibility to either accept or
refuse document reception if your printer is unavailable
(no paper...).

If your fax printer is unavailable, you may choose between
two modes of reception:

• reception mode WITHOUT PAPER, your fax saves
the incoming messages in the memory,

• reception mode WITH PAPER, your fax refuses all
incoming subscribers.

To select the reception mode:



242 - SETUP / RECEPTION / REC. PAPER

1 Select the option WITH PAPER or WITHOUT

PAPER and confirm your choice with OK.

Number of copies

You may print incoming documents more than once (1 to

99).

To set the number of each document received:



243 - SETUP / RECEPTION / NBR OF COPIES

1 Enter the wanted number of copies and confirm

with OK.

At each document reception, your fax will print the
number of copies requested.

Fax or PC reception

This menu, combined with a software program installed
on your PC will enable you to select the machine you wish
to receive the documents on:

•fax,

•PC,

• PC if available, fax otherwise.



244 - SETUP / RECEPTION / PC RECEPT.

For more details, please refer to PC Features, page 46 .

Received faxes reduction mode

This menu allows you to reduce received faxes for
printing. This adjustment can be automatic or manual.

Automatic mode:

This mode automatically resizes received faxes.

If you have connected a telephone to the EXT
socket on your terminal or to a telephone plug
adaptor, we recommend that you set the
reception mode to MANUAL.

When you receive a call, you pick up using
this telephone and you hear the particular fax
tone. You can:

- press the button on your terminal or
buttons #7 on your telephone to receive the
fax

Paper out is indicated by a beep and a
message on the screen.
Received faxes are then stored in memory

(icon flashing) to be printed as soon as
you add paper into the feeder.

- 28 -

6 - Parameters/Setup

To set automatic mode:



246 - SETUP / RECEPTION / REDUCTION

1 Select Automatic and confirm with OK.
2 To exit this menu, press .

Manual mode:

The machine proposes a 70 to 100 % reduction. O utside
these values, the machine beeps for error. This fixed
reduction will be used when printing received documents,
regardless of the used paper format.

To set the manual mode:



246 - SETUP / RECEPTION / REDUCTION

1 Select FIXED and confirm with OK.
2 Enter the reduction value (between 70 and 100)

and confirm with OK.

3 To exit this menu, press .

Technical Parameters

As delivered your machine is preset by default. However,
you may adjust it to meet your requirements by resetting
the technical parameters.

To set the technical parameters:



29 - SETUP / TECHNICALS

1 Select the desired parameter and confirm with OK.
2 With the keys



or , modify the parameter

settings by following the table below and press OK.

Parameter Signification

1 - Scanning mode

Default value of the scan mode
resolution for the documents to be
transmitted.

2 - TX header

If this parameter is on, your header
will appear on all documents sent
to your subscribers with your name,
number, date and number of
pages.
Warning: If you send a fax from the
document loader, the transmission
header will not appear on the
document your correspondent
receives.

3 - TX speed

Transmission speed for outgoing
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary to
restrict the transmission speed for
some calls.

4 - Echo protect

If this parameter is on, the on-line
echo will be reduced during long
distance calls.

6 - EPT mode

For some long distance calls
(satellite), the on-line echo may
disturb the call.

7 - COM. display

Choice between transmission
speed displayed or number of the
page in progress.

8 - Eco energy

Choosing the printer standby delay:
the printer will switch to standby
after a delay (in minutes) of NON­operation or during the period of
time of your choice.

10 - RX header

If this parameter is on, all
documents received by your fax will
include the subscriber’s header
with his name, number (if available)
fax print date and the page number.

11 - RX speed

Transmission speed for incoming
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary to
restrict the transmission speed for
some calls.

12 - Rings

Number of rings to automatically
start your machine.

13 - Discard size

The Discard Size parameter only
defines the printing of received
faxes . The number of lines of a
document can be too high for the
printing paper format. This
parameter defines the threshold
beyond which the extra lines are
printed on a second page. Bellow
this threshold, extras lines are
deleted.
If you choose With, the threshold
is set on 3 centimeters.
If you choose Without, the
threshold is set on 1 centimeter.

Parameter Signification

- 29 -

6 - Parameters/Setup

20 - E.C.M.

This parameter helps correct the
calls made on disturbed telephone
lines. It is used when the lines are
weak or too noisy. Transmission
times may be longer.

25 - TEL Impedance

This parameter lets you choose
between a complex impedance and
a 600 Ohm impedance, depending
on the telephone network your
terminal is connected to.

73 - Improve rep @

This parameter lets you
automatically register the Internet
address of your subscribers fax
during a call (if available).

74 - Erase mailbox

When the fax machine receives an
e-mail with an attachment and
cannot open it, it erases the
message from the ISP MBX, prints
and transmits with a notice of
uncomprehension to the message
sender.
At E-mail reception, the fax does
not destroy the MBX message, it
prints a notice of uncomprehension
asking you to recuperate this
message with your computer
equipment.
This parameter is useful only if you
have PC equipment. The mem ory
capacity is limited, you need to
empty your MBX or else new
messages may not be received.

75 - Text Attchmt.

Editing YES / NO and printing the
received Internet documents.

76 -

Attchmt format

Default format of document sent on
the Internet:
PDF : monochrome or colour
IMAGE : monochrome (TIFF) or
colour (JPEG)

77 - LAN speed

To define the communication
speed of the peripheral units in
relation to the implemented Local
Area Network (LAN).

80 - Toner save

Makes printing lighter to save toner
cartridge ink.

81 - Font number

Starts the printing of the log list.
This parameter lets you set the
default PCL font. The possible
values are included between 5 and
128 inclus. The default value is 0
(Courier).

Parameter Signification

82 - Form lines

This parameter lets you set the
number of lines per page.
This variable is linked to the PJL
variables: PAPER and
ORIENTATION. If you modify one
of these variables, the Form Lines
variable is automatically updated
(only for the print job in progress) to
respect the same spacing.
The possible values are included
between 5 and 128 inclus. The
default value is 60.

83 - Font pitch

This parameter lets you set the
default font spacing, in characters
per inch (the default font must be of
type non-proportional).
The possible values are included
between 0,44 and 99,99 inclus.
The default value is 10,00.

84 - Ptsize

This parameter lets you set the
default font height, in points (the
default font must be of type
proportional).
The possible values are included
between 4,00 and 999,75 (by step
of 0,25). The default value is 12,00.

85 Line termin.

This parameter lets you define line
breaks conversion: <CR>, <LF>
and <FF>.
The possible values are included
between 0 and 3. The default value
is 0.

86 Orientation

This parameter lets you set the
page orientation: portrait or
landscape. The default value is
"portrait".

90 - RAW Port

RAW network print port connection.

91 - Printer error
timeout

Time-out before document being
printed is deleted following a print
error in PC print mode.

92 - Printer wait
timeout

Wait time-out for data from PC
before the task is deleted in PC
print.

93 - Replace format

Page format change. This
parameter allows you to print a
LETTER format document on A4
pages using the LETTER/A4
setting.

94 - Printer class

Printing in PCL-/Postscript Mode
Printing in GDI mode

Parameter Signification

- 30 -

6 - Parameters/Setup

Printing the functions guide



51 - PRINT / FUNCTIONS LIST

1 Press on



and enter 51 with the digital keypad.

The printing of the functions guide starts.

Printing the logs

The incoming and outgoing logs list the last 30
transmissions (incoming and outgoing ) m ad e by your
machine.
An automatic print out will take place after every 30
transmissions. However, you may request a print out at
any time.

Each log (incoming or outgoing) contains a table with the
following information:

• date and time of the incoming or outgoing document,

• subscriber’s number or E-mail address,

• transmission mode (Normal, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted CORRECT if
properly transmitted,

or

information codes for special calls (polling, manual
subscribers, etc.)

• reason for call error (example: your subscriber does
not answer)

To print the logs:



52 - PRINT / LOGS

1 Press on



and enter 52 with the digital keypad.

The printing of the logs starts.

Print the list of setups

To print the list of setups:



54 - PRINT / SETUP

1 Press on



, enter 54 with the digital keypad.

The printing of the list of setups starts.

Font printing

You can print the list of fonts installed on your terminal at
any time.

To print PCL fonts:



57 - PRINT / PCL FONTS

To print SG Script fonts:



58 - PRINT / SGSCRIPT FONTS

Lock the machine

This function prevents non-authorized people from
accessing the machine. An access code will be required
every time someone wants to use the device. After each
use, the device will lock automatically.
Before that you have to enter a lock code.



811 - ADVANCED FCT / LOCK / LOCKING CODE

1 Press on



, enter 811 with the digital keyboard.

2 Enter your lock code (4 digits) with the keyboard,

confirm with OK.

3 Enter again your lock code (4 digits) with the

keyboard, confirm with OK.

4 Quit this menu by pressing the

button.

Lock the keyboard

Everytime you use your machine, you will have to enter
your code.



812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1 Press on



, enter 812 with the keyboard.
2 Enter the lock code and confirm with OK.
3 With the buttons



or , choose WITH and

confirm with OK.

4 Quit this menu by pressing the

button.

95 - Symbol set

This parameter lets you set the
default character set. The possible
values are included between CS1
and CS30 inclus. The default value
is CS1 (Roman8).

96 - NBR. WEP
Keys

Number of WEP keys allowed
(from 1 to 4).

The printing is not possible on A5 paper
format.

The printing is not possible on A5 paper
format.

The incoming and outgoing logs are printed on
the same page.

Parameter Signification

The printing is not possible on A5 paper
format.

If a code is already registered, enter the old
code before typing the new one.

- 31 -

6 - Parameters/Setup

Lock the numbers

This function locks dialling and the numerical keypad is
disabled. Transmissions are only possible from numbers
included in the directory.

To access the number interlocking option:



813 - ADVANCED FCT / LOCK / LOCK NUMBER

1 Enter the four-digit interlock code with the keypad.
2 Press key OK to confirm.
3 With keys



or  of the navigator, select the

option DIRECT ONLY.

4 Press key OK to confirm.
5 Quit this menu by pressing the

button.

Lock the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:



815 - ADVANCED FCT / LOCK / LOCK SMS

1 Enter the four-digit locking code with the numerical

keypad.

2 Press key OK to confirm.
3 Enter the four-digit locking code again to confirm it.
4 Press key OK to confirm.

When a code is already registered in the machine, you will
have to enter this registered code first before you can type
and register a new one.

Read the counters

This function allows you to view the activity counters for
your machine at any time.

According to your needs, you can read the counters for:

• sent pages,

• received pages,

• scanned pages,

• printed pages.

Sent pages counter

To view the number of pages sent from your machine:



821 - ADVANCED FCT / COUNTERS / SENT PAGES

1 Press on



, enter 821 with the keyboard.

2 The number of sent pages appears on the screen.
3 Quit this menu by pressing the

button.

Received pages counter

To view the number of pages received on your machine:



822 - ADVANCED FCT / COUNTERS / RECEIVED

PG

1 Press on



, enter 822 with the keyboard.
2 The number of received pages appears on the

screen.

3 Quit this menu by pressing the

button.

Scanned pages counter

To view the number of pages scanned on your machine:



823 - ADVANCED FCT / COUNTERS / SCANNED

PAGE

1 Press on



, enter 823 with the keyboard.
2 The number of scanned pages appears on the

screen.

3 Quit this menu by pressing the

button.

Printed pages counter

To view the number of pages printed on your machine:



824 - ADVANCED FCT / COUNTERS / PRINTED PG

1 Press on



, enter 824 with the keyboard.
2 The number of printed pages appears on the

screen.

3 Quit this menu by pressing the

button.

Display the consumables status

You can read at any time the remaining toner in the
cartridge. This level appears in percentage.



86 - ADVANCED FCT / CONSUMABLES

1 Press on



, enter 86 with the keyboard.
2 The available toner percentage appears on the

screen.

3 Quit this menu by pressing

the button.

Calibrate your scanner

You can do this operation when the quality of photocopied
documents is not satisfactory anymore.



80 - ADVANCED FCT / CALIBRATION

1 Press on



, enter 80 with the keyboard, confirm

with OK.

2 The scanner is triggered and a calibration is done

automatically.

3 At the end of the calibration, the machine comes

back to the screen saver

.

- 32 -

7 - Directory

Directory

Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.

Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features.

Creating subscribers record

To create subscribers record:

 11 - DIRECTORY / NEW CONTACT

1 Press on , enter 11 with the digital keypad.
2 Enter the NAME of your contact with the

alphanumerical keypad (20 characters maximum),
confirm with OK.

3 Enter the TEL number of your contact with the

digital keypad (30 digits maximum), confirm
with OK.

4 Choose the RECORD NO from your directory with

the digital keypad or accept the displayed number,
and confirm with OK.
At this stage, you may associate an e-mail address
or an FTP address to your subscriber. If you do not
wish to do so, confirm with OK and refer to step 5.

To associate an e-mail address:

• Enter the E-Mail address of your subscriber and
confirm with OK.

• Define the attachment format (Image or PDF)
then confirm with OK.

• Refer to step 5.

Or to associate an FTP address :

• Do not enter the e-mail address and confirm
with OK.

• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with OK.

• Enter the FTP user name ( for example: Durand)
then confirm with OK.

• Enter the

password

of the FTP user, then confirm

with OK..

• If necessary, enter the file destination di rector y
(when this field is not completed, the files are
stored directly under the root) of the FTP server
(for example: server name / Durand). Confirm
with OK.

• Define the attachment format (Image or PDF)
then confirm with OK.

• Refer to step 5.

5 Select W. ASSOC. KEY if you want to assign a

shortcut key (letter) to your su bscri ber rec ord. The
first available letter appears, use  or  to choose
another letter. Confirm with OK.

6 Select the appropriate transmission RATE to send

faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using  or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.

Creating subscribers list

To create subscribers list:

 12 - DIRECTORY / NEW GROUP

1 Press on , enter 12 with the digital keypad.
2 Enter the LIST NAME with the alphanumerical

keypad (20 characters maximum), confirm
with OK.

3 CALLED NUMBER: use  ou  to select from

existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.

4 Enter the GROUP NUMBER assigned to your list

with the digital keypad or accept the displayed
number, and confirm with OK.

Modifying a record

To modify a subscribers record or list:

 13 - DIRECTORY / MODIFY

1 Press , enter 13 with the digital keypad.
2 With  or , browse the directory and select the

record or list you want to modify by pressing OK.

3 With  or , browse the entries of the selected

record or list. Press on OK when the entry you want
to modify appears on screen.

4 The cursor appears at the end of the line. Press

on C to delete characters.

5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to

modify.

If your multifunction machine is connected to
a PABX, you may insert a pause for dial tone
after the outgoing local prefix dialling. To do
so, insert the character "/" after the local
prefix.

In the directory, the letter G placed next to a
name identifies a subscribers group.

- 33 -

7 - Directory

Deleting a record or a list

To delete a subscribers record or list:

 14 - DIRECTORY / CANCEL

1 Press on , enter 14 with the keypad.
2 With  or , browse the directory and select the

record or list you want to delete by pressing OK.
3 Press on OK to confirm the deletion.
4 Repeat the operations for each record or list you

want to delete.

Printing the directory

To print the directory:

 15 - DIRECTORY / PRINT

1 Press on , enter 15 with the keypad.

The printing of the directory starts, in alphabetical order.

The printing is not possible on A5 paper
format.

- 34 -

8 - Games and entertainment

Games and
entertainment

Sudoku (depending on the model)

Sudoku is a Japanese puzzle. The game is in a grid format of
three squares by three squares to be distributed in fields in
zones of 3 × 3. Depending on the level of difficulty, more or fewer
numbers are already entered at the start of the game. The aim
of the game is to distribute the numbers 1 to 9 between the
boxes in such a way that each number appears only once in
each row, column and in each of the nine grids. There is only
one solution.

Print a grid

1 Press , 5 and OK.
2 Select SUDOKU using the  or  button.
3

Confirm with OK.

4

Select PRINT GRID using the

 or  button.

5

Select the level of difficulty EASY LEVEL,

INTERMEDIATE LEVEL, DIFFICULT LEVEL, EVIL

LEVEL using the

 or 

button

6

Confirm with OK.

7

Choose the grid you want by entering the number on the

numeric keypad (1 to 100).

8

Confirm with OK.

9

Choose the number of copies you want by entering a

number from 1 to 9 on the numeric keypad.

10

Confirm with OK.

11

The number of copies of the grid requested is printed.

Print the solution to a grid

1 Press , 5 and OK.
2 Select SUDOKU using the  or  button
3

Confirm withOK.

4

Select PRT SOLUT using the

 ou 

.

5

Select the level of difficulty EASY LEVEL,

INTERMEDIATE LEVEL, DIFFICULT LEVEL, EVIL

LEVEL using the

 or 

button.

6

Confirm with OK.

7

Choose the grid you want by entering the number on the

numeric keypad (1 to 100).

8

Confirm with OK.

9

Choose the number of copies you want by entering a

number from 1 to 9 on the numeric keypad.

10

Confirm with OK.

11

The number of copies of the solution to the grid

requested is printed.

- 35 -

9 - WLAN network

Local network
settings

You may connect your multifunction terminal to an
Ethernet or a wireless network.
However, practical knowledge of your computer
configuration is required to set up a network.

Selecting the type of your local
network

This parameter allows you to configure your terminal
accordingly to the type of network you will install it in.

 26 - SETUP/LOCAL NETWORK

1 Select the desired network type using the  or 

buttons

- WLAN if using a wireless network

- LAN ETHERNET if using a wired network

2 Confirm with OK.

Ethernet network settings (model
network)

Automatic configuration

We recommend that you carry out a manual co nfiguration
of your terminal. The automatic configuration of the local
network settings may be considered, if your local network
features a DHCP or BOOTP server that can dynamically
assign addresses to the peripheral devices present on the
LAN.

To automatically configure the local network settings:

 271 - SETUP/LAN ETHER/IP CONFIG.

1 Choose Automatic and press OK to confirm. The

terminal scans the local network for a DHCP or

BOOTP server that can assign it its settings

dynamically (the message Self-conf is displayed).
2 Once the message Self-conf has disappeared,

check for the IP Address, Sub-network mask and

Gateway address. If these are missing, you should

carry out a manual configuration (see below).

Manual configuration

To configure your terminal manually, you should obtain
the usual information used to set a peripheral device (IP
address, sub-network mask, network and gateway
address).

To configure the local network setting manually:

 271 - SETUP/LAN ETHER/IP CONFIG.

3 Choose Manual and press OK to confirm.

IP address

 272 - SETUP/LAN ETHER/IP ADDRESS

1 Enter the IP address of your terminal and press OK

to confirm.

Sub-network mask

 273 - SETUP/LAN ETHER/SUBNET MASK

1 Enter the sub-network mask of your terminal and

press OK to confirm.

Gateway address

 274 - SETUP/LAN ETHER/GATEWAY

1 Enter the IP address of the network gateway and

press OK to confirm.

IEEE Address (or Ethernet address) or MAC
address

 275 - SETUP/LAN ETHER/IEEE ADDRESS

The Ethernet card of your terminal already has an
unmodifiable, yet consultable, IEEE address.

NetBIOS names

These names, which can be used with the network
options, are used to identify your terminal machine from a
PC connected to a local network (for instance with the
name "IMP-NETWORK-1").

 276 - SETUP/LAN ETHER/NETBIOS 1

 277 - SETUP/LAN ETHER/NETBIOS 2

1 Enter the selected name (15 characters max) and

press OK to confirm.

Name servers

The WINS1 and WINS2 servers, used with the network
options, allow access to terminals on other sub-networks
by means of their NetBIOS name.

 278 - SETUP/LAN ETHER/WINS SRV. 1

 279 - SETUP/LAN ETHER/WINS SRV. 2

1 Enter the IP address of each server, then validate

with OK.

If the terminal is set up in Automatic
configuration mode (menu 271), these
addresses can be filled in automatically by
certain DHCP servers.

- 36 -

8 - WLAN network

WLAN network

You can connect your machine to a PC using a USB cable
or make a wireless connection (via radio) with a PC or
network.

If you have a WLAN adaptor, you can incorporate your
machine as a network printer into a radio network.

Type of radio network

A radio network or WLAN (Wireless Local Area Network)
is created when at least two computers, printers or other
peripheral devices communicate with each other in a
network via radio waves (high frequency waves). The
transmission of data in the radio network is based on the
standards 802.11b and 802.11g. According to how the
network is set up, it may be described as an infrastructure
network or an ad-hoc network.

Radio infrastructure network

In an infrastructure network, several devices
communicate via a central access point (a gateway or
router). All data is sent to the access point (gateway or
router) from where it is re-distributed.

Radio ad-hoc network

In an ad-hoc network, the devices communicate directly
with each other without passing through an access point.
The speed of communication across the whole radio
network is as fast as the weakest connection in the
network. The speed of communication is also dependent
on spatial distance between transmitter and receiver, as
well as the number of barriers, such as walls or ceilings.

Radio networks (WLAN)

Three steps are necessary to incorprate your machine
into a radio network (WLAN):

1 Configure the network to your PC.
2 Set up the parameters for your machine so that it

can function in a network.

3 Having set up the parameters your device, install

the Companion Suite LL software onto your PC
with the necessary printer drivers.

Connect your WLAN adaptor

Your machine belongs to a new generation of terminals
that you can incorporate into a WLAN network using a
WLAN USB key.

Beware, when you are using a wireless
connection, that certain items of medical
equipment, sensitive or security systems may
be affected by the radio transmissions of your
device; in all cases, please follow safety
guidelines closely.

The PC and all other devices must have their
parameters set up to the same network as the
multifunction machine. All the details needed
for setting up the device, such as the network
names (SSID), type of radio network, WEP
key, IP address or subnetwork mask, must
match the specifications of the network.

You will find these details on your PC or on
the Access Point.

To find out how to set up the parameters for
your PC, please consult the users’ manual for
your WLAN adaptor. For large networks,
please seek the advice of your network
administrator.

- 37 -

9 - WLAN network

1 Plug your WLAN USB key into the USB port of your

machine.

Configure your network

Creating or rejoining a network

Before attempting to use a WLAN adaptor on your
machine, you must enter the parameters that will allow a
WLAN network to recognise your machine.

On your machine you will find simple instructions
that guide you step by step through the set-up of your
network. Just follow them!

 281 - SETUP / WLAN / CONFIG. ASS.

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select CONFIG. ASS. using the keys  or  and

confirm with OK.

4 Select NEW NETWORK using the keys  or 

and confirm with OK.

5 SSID appears on the screen, enter the name of

your network using the numerical keypad, pressing
the keys one after the other until you obtain the
name you want (32 characters maximum) and
confirm with OK.

6 AD-HOC MODE or INFRA. MODE appear on the

screen. Go back to the beginning of the chapter
and make your choice.
Select one of these modes and confirm with OK.

- If you choose AD-HOC mode, the sub-menu
CHANNEL appears, enter a figure between 1
and 13 and confirm with OK.

7 WITHOUT SECURITY or WITH SECURITY

appear on the screen.
Select the option you want and confirm with OK.

- If you choose WITH SECURITY the sub-menu
WEP KEY 1 appears, enter the key number
(1 to 4 maximum) that you are using on your
network.

8 IP CONF.: MANU or IP CONF.: AUTO appear on

the screen.
If you choose to set up the system manually, go to
the next paragraph and enter the parameters
IP ADDRESS, SUBNET MASK and GATEWAY.

9 At the end of this procedure, you return to the main

menu of CONFIG. ASS.

10

Exit this menu by pressing the key

.

Referring to or changing your network
parameters

Each of the parameters of your network may be chang ed
as your network develops.

 2822 - SETUP / WLAN / PARAMETERS / IP

ADDRESS

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select IP ADDRESS using the keys  or  and

confirm with OK.

Your machine’s network radio adaptor
transmits data using the radio protocol IEEE

802.11g; it can also be incorporated into an
existing IEEE 802.11b network.

When connecting to your machine, only use
the approved adaptor. Other transmitting or
receiving adaptors may damage your device.

Irrespective of whether you use your machine
in an infrastructure or ad-hoc network, you
must set up certain network and security
parameters (for example, the Service-Set-ID
(SSID) and the WEP key). These must match
the network’s specifications.

We recommend that the settings of your
WLAN network should only be changed by a
person with a good knowledge of the
configuration of your computer.

If you choose and exisiting network, steps 5
and 6 ( and possibly 7) are carried out
automatically.

The WEP key number may be configured in
the menu:

 29 - SETUP / TECHNICALS / WEP KEYS
NBR

- 38 -

8 - WLAN network

5 The dumber of your IP address will appear in the

format 000.000.000.000. Enter the new IP address
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

key

.

 2823 - SETUP / WLAN / PARAMETERS / SUBNET

MASK

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SUBNET MASK using the keys  or  and

confirm with OK.

5 The number of your subnet mask will appear in the

format 000.000.000.000. Enter the new submask
of your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

key

.

 2824 - SETUP / WLAN / PARAMETERS / GATEWAY

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select GATEWAY using the keys  or  and

confirm with OK.

5 The number of your gateway will appear in the

format 000.000.000.000. Enter the new gateway
for your machine in the format displayed and
confirm with OK.

6 Exit this menu by pressing the

key

.

 2825 - SETUP /WLAN / PARAMETERS / SSID

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SSID using the keys  or  and confirm

with OK.

5 The name of your network will appear on the

screen. Enter the new name of your network and
confirm with OK.

6 Exit this menu by pressing the

key

.

 2826 - SETUP / WLAN / PARAMETERS / MODE

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select MODE using the keys  or  and confirm

with OK.

5 The symbol >>, tells you that your network is in

active mode.

6 Select one of the modes and confirm with OK.

- If you choose the AD-HOC MODE, the sub­menu CHANNEL will appear; enter a number
between 1 and 13 and confirm with OK.

7 Exit this menu by pressing the

key

.

 2827 - SETUP / WLAN / PARAMETERS / SECURITY

This parameter allows you to make your network secure.

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select SECURITY using the keys  or  and

confirm with OK.

5 Choose WITH or WITHOUT and confirm by OK.

If you choose WITH, enter a password:

- In a 64 bit security configuration, the password

must contain five characters exactly.

- In a 128 bit security configuration, the password

must contain 13 characters exactly.

6 Exit this menu by pressing the

key

.

 2828 - SETUP / WLAN / PARAMETERS /

HOSTNAME

In an AD-HOC network, the devices
communicate directly with each other without
passing through an access point. The speed
of communication across the whole AD-HOC
radio network is as fast as the weakest
connection in the network. The speed of
communication is also dependent on spatial
distance between transmitter and receiver, as
well as the number of barriers, such as walls
or ceilings.

You may also enter the password using the
hexadecimal system, if this is the case:

- For a 64 bit security configuration, the
password must contain exactly
10 hexadecimal characters.

- For a 128 bit security configuration, the
password must contain exactly
26 hexadecimal characters.

- 39 -

9 - WLAN network

The machine name allows you to identify your machine on
the network via a PC (for example with the name "PRINT­NETWORK-1").

1 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

2 Select WLAN using the keys  or  and confirm

with OK.

3 Select PARAMETERS using the keys  or  and

confirm with OK.

4 Select HOSTNAME using the keys  or  and

confirm with OK.

5 Type in the desired name (15 characters

maximum) and confirm with OK.

6 Exit this menu by pressing the

key

.

Once your connection has been set up, you must install
the network printer driver "Laser Pro LL Network" on
your PC so that you can print your documents.
Refer to the paragraph Network connection, page 48.

An example of how an AD-HOC network may be
set up

An example of how to configure an Ad-hoc network
without security protection using the following
parameters:

• network name: "house"

• radio type: "ad-hoc"

• channel: "1"

• PC’s IP address: "169.254.0.1"

• PC’s subnetwork mask: "255.255.0.0"

• PC’s gateway: "0.0.0.0"

• IP address of the multifunction machine: "169.254.0.2"

• subnetwork mask of the multifunction machine:
"255.255.0.0"

• multifunction machine’s gateway: "0.0.0.0"

Setting up a multifunction machine

1 Plug the WLAN USB key into the USB connector of

the multifunction machine.

2 Type in , select the menu SETUP using the keys

 or  and confirm with OK.

3 Select WLAN using the keys  or  and confirm

with OK.

4 Select CONFIG. ASS. using the keys  or  and

confirm with OK.

5 Select NEW NETWORK using the keys  or 

and confirm with OK.

6 SSID appears on the screen, enter "house" using

the numerical keypad and confirm with OK.

7 Select the mode AD-HOC MODE and confirm with

OK.

8 Enter "1" in the field CHANNEL and confirm with

OK.
9 Select WITHOUT SECURITY and confir m with OK.
10 Select IP CONF.: MANU and confirm with OK.

11 Enter "169.254.0.2" in the field IP ADDRESS and

confirm with OK.

12 Enter "255.255.0.0" in the field SUBNET MASK

and confirm with

OK.

13 Enter "0.0.0.0" in the field GATEWAY and confirm

with OK.

14 At the end of this process, you return to the main

menu of ASS. CONFIG.

15 Exit this menu by pressing the

key

.

Once the network has been set up, the LED of the WLAN
USB key should be on.
You must now set up the PC.

Setting up the PC

For this section, refer to the instructions supplied by the
manufacturer of the WLAN USB key to help you to find
and join the "house" network.

1 You may need to install the software for the WLAN

USB key on the PC, if this has not already been
done.

2 Plug WLAN USB key into a USB port on the PC.
3 Use the software of the WLAN USB key to detect

the network.

4 Join the network "house" once this has been

detected.

5 Now set up the WLAN network connection of your

PC.

To do this, you must configure the element
Protocol Internet (TCP/IP) for the WLAN
connection that has been created. If this element is
set up in such a way as to obtain an IP address
automatically, you must change it to manual mode
to set up the TCP/IP address ("169.254.0.1" in our
example), the subnet mask ("255.255.0.0" in our
example) and the default gateway ("0.0.0.0" in our
example).

6 Enter OK.

To guide you through this stage, refer to the
paragraph “Setting the parameters for a
connection” in the manufacturer’s instructions.

- 40 -

10 - Message service (model network)

Message service
(model network)

Your terminal lets you send and receive emails via your
local network.
To do so, you must connect your terminal to a local
network. You must also configure the message service
settings.

Information required to set up
message service

Your network administrator must provide you the
following elements:

• message service identifier

• message service password

• email address

• servers’identifiers (SMTP, POP, DNS1 and DNS2)

Configuring initialisation parameters



91 - E-MAIL / SUPPLIER

1 Select the L

OCAL NETWORK

from the list and

confirm with OK.



921 - E-MAIL / INIT ETHERNET / MESS. SERV

1 Enter Email Identifier, press OK.
2 Enter Email Password, press OK.
3 Enter E-mail Adr, press OK.

Access to servers parameters



922 - E-MAIL / INIT ETHERNET / SERVERS

1 Enter Smtp, press OK.
2 Enter Pop3, press OK.
3 Enter Dns 1 (primary), press OK.
4 Enter Dns 2 (secondary), press OK.

Access to SMTP authentification parameters

923- E-MAIL / INIT ETHERNET / SMTP AUTHENT.

1 In the ACTIVATION menu, select WITH to activate

SMTP authentification then validate with OK key.
2 In the SETTINGS menu, select ID.MESS.SERV to

keep the same identification parameters as in the

messaging service or AUTHENT. SPEC. to define

other identification parameters, then validate by
pressing OK key.

3 When you select AUTHENT. SPEC, carry out the

two following operations:

4 Enter the IDENTIFIER then validate with OK key.
5 Enter the PASSWORD then validate with OK key.

Sending an E-Mail

1 Place the document to be copied in the automatic

document feeder, face printed on the to p.

or

Place the document to be copied face down on the
glass, respecting the indications around the glass.

2 Enter the addressee’s E-mail address or choose

your dialling mode.

3 Enter the address of who you want to receive a

copy of the document (CC:), and press OK to
confirm.

4 Enter the object for mail (80 characters max.) and

press OK.

5 Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.
To go to the next line, use key .

6 Press OK to confirm.
7 Select B&W SCAN to send a black and white

document or COLOUR SCAN to send a color
document, and validate with OK key (this setting
can be changed at any time during the send
procedure, using the colour key).

8 Enter the name of the attachment and validate with

OK key.

9 If necessary, change the attachment format: PDF

or IMAGE and validate with OK key.

10 If you have started to scan with the flat scanner, the

unit will scan the other pages. Put your second
page to scan, select NEXT and validate with OK.

11 Press OK to confirm.
12 Set contrast and resolution if necessary.

The document is scanned and the mail sent to
memory. It will be sent during the next connection
to the local network.

Sending an E-mail text

You can send a typed message to an E-mail mailbox.
Access through the menu. :



95 - E-MAIL /SEND EMAIL

1 Enter the addressee’s E-mail address or choose

your dialling mode.

2 Enter the address of who you want to receive a

copy of the document (CC:), and press OK to
confirm.

3 Enter the object for mail (80 characters max.) and

press OK.

4 Enter the text with the alphabetical keypad (100

lines of 80 characters) and confirm with OK.
To go to the next line, use key .

Choosing No Access disables access to local
network functions.

- 41 -

10 - Message service (model network)

5 Press OK to confirm.

The mail is memorised and will be sent at the next

connection to the local network.

Scan to FTP

The scan to FTP function enables you to put your TIFF,
JPEG and PDF files in an FTP server, for example, for
archiving.
To connect to the FTP server, you must know the name
of the FTP user and the PASSWORD.
When sending files, the machine connects to the FTP
server using the defined connection parameters.

Simply put the file in an FTP server

1 Place the document to be copied in the automa tic

document feeder, face printed on the top.

or

Place the document to be copied face down on the

glass, respecting the indications around the glass.

2 Press key SCAN. A choice screen is displayed.
3 Select Scan to FTP with keys  or  then press

OK key OK.
4 Enter the FTP address of the server or select it

from the directory by pressing the key.
5 Enter the name of the FTP user (operation

prohibited when the address is in the directory).
6 Enter the password of the FTP user (operation not

necessary when the address is selected in the

directory).

7 Validate with OK key.
8 Select B&W SCAN to send a document in black

and white or COLOUR SCAN to send a document

in colour. Validate with OK key (this setting may be

changed at any time during the send procedure

with the colour key).

9 Enter the name of the attachment and validate with

OK key.
10 If necessary, change the attachment format: PDF

or IMAGE and validate with OK key.

If you have started to scan with the flat scanner, the unit
will scan the other pages. Put your second page to scan,
select NEXT and validate with OK.

Connection configuration

The settings are divided into several categorie s:

•the standard settings define the connection typ e and
frequency to the local network as well as the
transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-
mail messages received.

Standard settings

Your machine has two types of settings that let you
define:

• The type and frequency of the connection to your
ISP.

• Type of transmission over the Internet.

At any moment you may print the settings of your machine
to know their status.

Selecting the connection type



941 - E-MAIL / SETTINGS / CONNEC. TYPE

1 Select one of the connection options among Set

Times, Periodic or On Demand and press OK to

confirm.

Selecting the transmission type



942 - E-MAIL / SETTINGS / SEND TYPE

1 Select one of the send options Immediate or During

cnx then press OK to validate.

Modifying the connection period (Periodic type)



943 - E-MAIL / SETTINGS / PERIOD

1 With the Periodic mode, enter the new connection

period by means of the numerical keypad (between
00:01 am and 11:59 pm) and press OK to confirm.
A local network connection will be established
every three hours (default value).

SET TIMES

an Internet connection is established
every day at 9:00 am, 12:30 am and
5:00 pm

a

.

a. To avoid Internet access saturation, the automatic

connection will occur in reality 12 minutes, give or
take, around the requested time.

PERIODIC

an Internet connection is established
every 3 hours

1

(default value).

ON DEMAND

an Internet connection is established at
your request by

IMMED. ACCESS.

IMMEDIATE

document transmission will occur
immediately at each transmission
request.

DURING
CONNECTIONS

transmissions will only occur at
programmed connections of

SET TIMES or

PERIODIC TYPE.

- 42 -

10 - Message service (model network)

Modifying the connection time(s) (Set Times
type)



943 - E-MAIL / SETTINGS / TIME STTINGS

1 After selecting the Set Times mode, use the  and

 keys to place the cursor under the figure to be
modified. Enter the new connection time(s) by
means of the numeric keypad (value between
00:01 and 23:59) and validate with the OK key.

Selecting the print mode for the deposit notice



944

-

E-MAIL / SETTINGS / DEPOSIT NOTICE

1 Select one of the deposit notice options With,

Without, Always or On Error and press OK to
confirm.

Printing the Internet settings



946 - E-MAIL / SETTINGS / PRINT

The Internet settings are printed.
These settings may also be printed together with all the
other settings of your machine (refer to paragraph

Printing the logs, page 30).

Mail sorting

This function lets you choose the mode for all Internet
documents stored in your mail box.
You have three choices:.
Vous avez le choix entre trois possibilités :

• F@x only, lets you poll and print E-Mails in your
machine.

• PC only, lets you keep your E-Mails in you mailbox for
later use with a computer (no E-Mail poll),

• PC share lets you:

- if your PC and fax have two different addresses,
transfer all mails or only those with attachments to a
PC,

- if your PC and fax share the same address, use the
fax as a printer for E-Mails for the PC.



96 - E-MAIL / SORT MESSAGES

F@X Only mode

1 Select option F@x only and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

1 Select option PC only and press OK to confirm.

The E-mails are neither polled nor printed and they may
be used with a computer.
At each connection, the number of E-mails in your
mailbox is displayed on the screen.

PC share mode

1 Select option PC share and press OK to confirm.

You may choose to transfer your E-mails to a PC or use
the fax as an E-mail printer.

To transfer the E-Mails to a PC:

2 Select option With PC Trans. and press OK to

confirm.

3 Enter the E-Mail address of the computer you wish

to transfer your E-Mail and press OK to confirm.

4 Select your option from the table below and press

OK to confirm.

To use the fax as an E-Mail printer:

1 Select option W/O PC Trans and press OK to

confirm.

2 Select your option from the table below and

validate with OK.

At each connection, the number of E-mails still present in
your mailbox are displayed on the screen.

Menu Description

SEND ALL MAILS

All E-Mails are sent to the PC.

UNUSABLE
ATTAC

The fax machine polls and prints the
usable E-mails and transfers to the
PC mailbox all the E-mails containing
attachments it cannot use.

Menu Description

DELETE MAILS

The E-mails opened and read by the
fax (w/o attachment) are erased after
the fax has printed.

SAVE MAILS

The E-mails opened and read by the
fax are not erased.

- 43 -

11 - USB memory key

USB memory key

You can connect a USB memory Ke y o n th e fro n t s ide o f
your machine. The files stored in TXT, TIFF and JPEG
formats will be analysed and you will be able to use the
following actions:

- print the stored files contained in your USB memory

key

1

,

- delete the files contained in your USB memory key,

- run an analysis on the contents of the inserted USB

memory key,

- digitalise a document on your USB memory key,

- fax archiving (see section Rerouting fax messages to

a USB memory key, page 20).

Use of the USB memory key

Print your documents

You can print the stored files or a list of the files located in
the USB memory key.

Print the list of files located in the key

To print the list of files located in the key:



01 - MEDIA / PRINT DOC. / LIST

1 Insert the USB memory key on the front side of the

machine respecting theinsertion way.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select LIST with the  or  buttons and confirm

with OK.

4 The list is shown in a table with the following

information:

- the analyzed files are indexed in an incremental
1 by 1 order,

- the files name with their extension,

- the date of the files last save,

- the files size in Kbytes.

Print the files located in the key

To print the files located in the key:



01 - MEDIA / PRINT DOC. / FILE

1 Insert the USB memory key on the front side of the

machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select PRINT DOC. with the  or  buttons and

confirm with OK.

3 Select FILE with the  or  buttons and confirm

with OK.

4 You have three possibilities to print your files:

- ALL, to print all the files located in the USB
memory key.
Select ALL with the  or  buttons and
confirm with OK. The printing is started
automatically.

- SERIES, to print a series of files located in the
USB memory key.
Select SERIES with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to print and confirm with
OK. A star (Ä) appears on the left side of the
file.
LAST FILE appears on the screen. Select with
the  or  buttons the last file of the series to
print and confirm with OK.

Press the button.
COPIES NUMBER appears on the screen,

enter the desired number of copies with the
digital keypad and confirm with OK.
Select the printing format: A4 or 10x15 and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation.

Always respect the insertion way when you
connect a USB memory key to the machine.
Do not disconnect your USB memory key
while the machine is reading its contents or
writing contents.

The printing is not possible on A5 paper
format.

- 44 -

11 - USB memory key

- SELECTION, to print one or several files

located in the USB memory key.
Select with the  or  buttons the file to print
and confirm with OK. A star (Ä) appears on the
left side of the file.
Repeat this step for each file you want to print.

Press the button.

COPIES NUMBER appears on the screen,
enter the desired number of copies with the
digital keypad and confirm with OK.
Select the printing format: A4 or 10x15 and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.

5 Quit this menu by pressing the

button.

Delete your files located in the key

You can delete files located in your USB memory key.



06 - MEDIA / DELETE / MANUAL

1 Insert your USB memory key on the front side of

your machine respecting the way of insertion.

MEDIA ANALYSIS appears on the screen.

2 Select DELETE with the  or  buttons and

confirm with OK.

3 Select MANUAL with the  or  buttons and

confirm with OK.

4 You have three possibilities to delete your files:

- ALL, to delete all the files located in the USB

memory key.
Select ALL with the  or  buttons and
confirm with OK.
You come back to the previous menu.

- SERIE, to delete a series of files located in the

USB memory key.
Select SERIE with the  or  buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the  or  buttons
the first file of the series to delete and confirm
with OK. A star (Ä) appears on the left of the
file.
LAST FILE appears on the screen, select with
the  or  buttons the last file of teh series to
delete and confirm with OK. A star (Ä) appears
on the left side of the file.

Press the button.
You come back to the previous menu.

-

SELECTION, to delete only one or several files
located in the USB memory key.
Select with the  or  buttons the file to delete
and confirm with OK. A star (Ä) appears on the
left side of the file.
Repeat this step for each file you want to delete.

Press the button.
You come back to the previous menu.

5 Quit this menu by pressing

the button.

Analyse the USB memory key content

After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
proceed as follows:



07 - MEDIA / MEDIA ANALYSIS

1 Press on , enter 07 with the keyboard.
2 The USB memory key analysis is started.
3 You can print or delete the detected files located in

your USB memory key. Refer to the previous
chapters.

Save a document on a USB memory
key

This function allows you to digitise and save a doc ument
directly in the folder SCAN on a USB memory key. The
folder SCAN is created by the application.

1 Place the document to be copied face down on the

glass.

2 Insert the USB memory key in the USB connector

of your multifunction device.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu is
displayed.

3 Select

SCAN TO

with the  or  buttons then

confirm with the OK button.

Before digitalising a document, make sure that
your USB memory key has sufficient disk
space. If not, you can:

• delete manually the files, see section

Delete your files located in the key,
page 44,

or

• activate the option that deletes
automatically the oldest files located in the
SCAN folder, see section Activate/

deactivate file automatic deletion on a
USB memory key, page 45.

- 45 -

11 - USB memory key

4 Choose the COLOUR between

BLACK&WHITE

and

COLOUR

with the  or  buttons and the button

OK.

5 With the alphanumeric keyboard, give a name to

the scan file (up to 20 characters) and confirm with

OK.

6 Choose the scan format between

IMAGE

and

PDF

,
and confirm to start the scan and the recording of
the document.

IMAGE

allows to have the same kind of file as a

photo.

PDF

is a format for the digital documents

creation.

The beginning button immediately starts the scan
and sends a file to the support with the parameters

defined in the analysis format.

Activate/deactivate file automatic
deletion on a USB memory key

This option, when activated, deletes automatically the
oldest files in the folder SCAN on the USB memory key,
in order to save a new digitalised document when the disk
space is insufficient.

To activate this option, proceed as follows :



0621 - MEDIA / DELETE / AUTOMATIC/

SCAN MODE

1 Select

WITH

with the  or  buttons then confirm

with the OK button.

To deactivate this option, proceed as follows :



0621 - MEDIA / DELETE / AUTOMATIC/

SCAN MODE

1 Select

WITHOUT

with the  or  buttons then

confirm with the OK button.

You can also access this function in two other
ways:

• by pressing the SCAN button of the
machine deck then by selecting SCAN-TO­MEDIA.

• By pressing the



button from the screen
saver then by typing 03 on the digital
keyboard.

With the IMAGE format, if you have selected:

• BLACK&WHITE, the picture will be saved
in TIFF format.

• COLOUR, the picture will be saved in
JPEG format.

You can choose the image resolution that will
be digitized to the USB memory key; the
default resolution is DRAFT.

Press the button several times and select
the resolution you require

• Scanning in BLACK&WHITE :

- Icon: text resolution.

- Icon: photo resolution.

- Icon: auto resolution.

• Scanning in COLOUR :

- Icon: text resolution.

- Icon: auto resolution.

This option is ineffective when the SCAN
folder is empty and the USB memory key is
full. You must then delete manually the files in
order to free up disk space, see section

Delete your files located in the key,
page 44.

- 46 -

11 - PC Features

PC Features

Introduction

The Companion Suite Pro software allows the connection
of a personal computer with a compatible multifunction
machine.

From the PC, you can:

- manage the multifunction machine, allowing you to
set it up according to your needs,

- print your documents on the multifunction machine
from your usual applications,

- scan colour, grey scale or black and white
documents and edit them on your PC, or process
them into text using the character recognition
software (OCR),

Configuration requirements

The minimum configuration requirements for your
personal computer are:

Supported operation systems:

- Windows 98SE,

- Windows Millennium,

- Windows 2000 with at least Service Pack 3,

- Windows XP (Home and Pro),

- Windows Vista 32-bit.

Processor:

- 500 MHz for Windows 98SE,

- 800 MHz for Windows Me or 2000,

- 1 GHz for Windows XP (Home and Pro),

- 1 GHz for Windows Vista 32-bit.

A CD-ROM drive

A free USB port

600 Mbytes of available disk space for th e installation

RAM memory:

- 128 Mbytes minimum for Windows 98, Me, and
2000,

- 192 Mbytes minimum for Windows XP (Hom e and
Pro).

- 1 GByte for Windows Vista 32-bit.

Installation

Install the software on your PC

Turn your PC on. Open an A

DMINISTRATOR

account

session unless working in 98SE and ME environments.

1 Open the CD-ROM drive, insert the installation CD-

ROM and close the drive.

2 An installation procedure is automatically run (Auto

run).

3 A screen titled C

OMPANION SUITE PRO

LL appears.
This screen allows you to install and uninstall the
software, access the product's user guides or
browse the CD-ROM contents.

4 Place your cursor on P

RODUCT INSTALLATION

and

confirm with left-click of the mouse.

5 The Products Installation screen appears.

Place your cursor on F

ULL

and confirm by left-click

with the mouse.

The multifonction machine components only appear
if your Windows Installer version is older than 2.0.

The installation resumes, a progress bar appears.

You can stop the program's installation by clicking on the

S

TOP THE INSTALL

button.

After search and analysis of the PC components and the
multifunction machine's components, you need to restart
your PC for the modifications to take effect.
Click on the OK button.

The F

ULL

installation copies on your hard disk
the software required for the good execution of
the Companion Suite Pro kit, which is:

- Companion Suite Pro (machine management
software, printer drivers, scanner, ...),

- Adobe Acrobat Reader,

- PaperPort (OS >

Windows 2000).

You may already be the owner of a version of
the software available in the installation CD­ROM.
In this case use the C

USTOM

installation, select
the software that you want to install on your
hard drive and confirm your choice.

- 47 -

11 - PC Features

6 After restart, the InstallShield Wizard screen shows

the progress of the assistant preparation.
You can stop the procedure at any time by clicking
on the C

ANCEL

button.

7 The welcome screen appears.

8 Click on the N

EXT

button to launch the installation

of the C

OMPANION SUITE PRO

kit on your PC.

9 To continue, you need to accept the proposed

license agreement.

10 Click on the Y

ES

button.

11 Click on the N

EXT

button.

12 The final installation is ready to be executed.

13 Click on the I

NSTALL

button.

14 A screen informs you of the installation progress.

15 The Companion Suite Pro software is installed on

your PC.

16 Click on the C

ONTINUE

button to copy the utilities
and PaperPort SE software that come along with
the kit.

17 At the end of the installation, you need to restart

your PC to update the system files.

- 48 -

11 - PC Features

18 Select your choice and click on the F

INISH

button.

19 Your "Companion Suite Pro" kit is successfully

installed on your PC.

You can start the multifunction machine's management
software from the menu S

TART

> P

ROGRAMS

> C

OMPANION

S

UITE

> C

OMPANION

S

UITE

PRO LL

> MF D

IRECTOR

or by clicking on the icon MF D

IRECTOR

located on your desktop.

Connections

Make sure that your multifunction machine is powered off.

USB Connection

The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

1 Locate your USB cable connectors and connect as

shown below on the picture.

2 Power on your multifunction machine.

The A

DD HARDWARE

assistant window appears.

3 Click on the N

EXT

button to finish the installation.

4 Select F

IND THE APPROPRIATE DRIVER FOR MY

HARDWARE (RECOMMENDED

). Click on the N

EXT

button.

5 Select the location where the system has to look for

the driver. Only the CD-ROM

DRIVES

checkbox has

to be ticked. Click on the N

EXT

button. The search

takes a few moments.

6 A window informs you that the driver has been

located. Click on the N

EXT

button.

7 A screen informs you that the XML interface

software has been installed. Click on the F

INISH

button.
The

ADD HARDWARE

assistant window appears.

8 Click on the N

EXT

button.

9 Select F

IND THE APPROPRIATE DRIVER FOR MY

HARDWARE (RECOMMENDED

). Click on the N

EXT

button.

10 Select the location where the system shall look for

the driver. Only the CD-ROM

DRIVES

checkbox has

to be ticked. Click on the N

EXT

button. The search

takes a few moments.

11 A window informs that the driver has been located.

Click on the N

EXT

button.

12 A screen informs you that the C

OMPANION SUITE

P

RO

F@X

ACTIVITIES

software has been installed.

Click on the F

INISH

button.

You can now use the multifunction machine to print or
scan your documents.

Network connection

You may connect your multifunction terminal to an
Ethernet or a wireless network (model network only).

1 Run the MF Director application by clicking on the

icon located on your desktop or from the menu

S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE PRO

LL > ADD

PRINTER

.

2 Click on the N

EXT

button to run the installation

procedure.

It is possible to add LAN printers without
installing the Companion Suite Pro software
on Windows 2000, XP, and Vista. From the
Windows menu Start > Parameters > Printers
and faxes, select "Add Printer" and follow the
instructions on screen.

It is recommended to install the
Companion Suite Pro software first and
then to connect the USB cable to your
machine.

If you connect the USB cable before installing
the Companion Suite Pro software the
recognition system (plug and play) identifies
automatically that new hardware has been
added. To start your machine drivers
installation, follow the instructions on screen. If
a window asking about the location of the
drivers pops up, then indicate the installation
CD-ROM.

0

The Companion Suite Pro LL software shall be
installed to perform this operation.

- 49 -

11 - PC Features

3 The next screen shows the list of compatible

hardware found on the network.

You can make another search on the network by
clicking on the R

EFRESH

button.

Remark: A hardware device may not appear in the

list in which case click on the N

OT IN THE

LIST

button. The next window appears.

Type the IP address or the NetBIOS name
of the hardware that you wish to add. You
can test the connection between the PC and
the hardware by clicking on the T

EST

button.

Click on the OK button.

4 Select what you wish to add from the hardware list.

Click on the N

EXT

button.

5 For the model network, with a LAN connection, you

must choose one printer among the list.
Nota: the PCL printer is more fast in th e most case.

6 The next window lists the different features of the

printer that are about to be installed. Click on the

N

EXT

button.

7 The window indicating that the installation

procedure was successful pops up. Click on the

F

INISH

button.

Uninstall the software from your PC

Run the programs removal from the menu S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE

P

RO

LL > U

NINSTALL

.

1 A preparation screen appears.

2 Select R

EMOVE

and confirm your choice by clicking

on the N

EXT

button.

3 A confirmation screen appears. Click on OK button

to continue the C

OMPANION SUITE PRO

LL program

removal.

4 A preparation screen appears. You can cancel the

removal by clicking on C

ANCEL

.

- 50 -

11 - PC Features

5 You need to restart your system at the end of the

procedure. Close all open programs, select Y

ES

,

I

WANT TO RESTART MY COMPUTER NOW

and click on

the F

INISH

button.

Multifunction Terminal's Supervision

The software that you have installed contains two
multifunction machine management applications,
MF D

IRECTOR

and MF M

ONITOR

, which allow you to:

- check whether the multifunction machin e is
connected to your PC,

- monitor the multifunction machine activitie,

- monitor the status of the multifunction machine
consumables from the PC,

- quickly access the graphic editor applications, OCR
etc.

To manage the multifunction machine, run the MF
Director application by clicking on the icon located on your
desktop or from the menu S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE PRO

LL > MF

D

IRECTOR

.

Checking the connection between the PC
and the multifunction machine

To check if the connection between the devices is good,
run the MF M

ONITOR

software from the icon located on the
desktop and check that the same information is displayed
on the multifunction machine (for instance the date).

MF Director

This graphical Interface allows you to run the utilities and
the software to manage your multifunction machine.

Graphical presentation

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE

P

RO

LL > MF D

IRECTOR

.

By default, MF D

IRECTOR

is displayed with dark blue
rounded shape. You can modify its shape and color by
right-clicking with the mouse.

Utilities and applications activation

The C

OMPANION SUITE PRO

graphical interface allows you
to run the following utilities and software:

-get H

ELP

from the current documentation,

-run the PaperPort software (Doc Manager).

To run a software or utility contained in the C

OMPANION

S

UITE PRO

kit, place the cursor on it and left-click with the

mouse.

- 51 -

11 - PC Features

MF Monitor

Graphical presentation

Run the application by clicking on the MF Monitor icon
located on your desktop or from the menu S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE

P

RO

LL > C

OMPANION MONITOR

.

From this screen you can monitor the information or
configure your multifunction machine from the tabs:

- C

OMPANION

: Presents the multifunction machine

screen.

- C

ONSUMABLES

: Displays the consumables status.

- S

CAN TO

: Scan Mode and Resolution parameters
setup, these parameters will be taken into account
when clicking on the SCAN button from the machine.

Display the consumable status

The following information will be available from the
Consumables tab:

- current consumables status,

- number of printed pages,

- number of scanned pages.

Scan To

The setup of this tab, becomes the default setup for the
scanner.

Remark: The function S

CAN TO

can only be used if
the application is running. If this is not the
case, activate it.

1 Select the Scan To tab.
2 Select one of the possible choices:

- colour,

- grayscale,

- black and white.

3 Select the scanner resolution (72 dpi to 4800 dpi).
4 Confirm your choices by clicking on the OK button.

Companion Suite Pro LL
functionalities

Document analysis

The document analysis can be carried out in two ways:

• either by the S

CAN TO

function (application accessible
from the MF Director window or from the SCAN button
from the machine),

• or directly from a TWAIN standard compatible
application.

- 52 -

11 - PC Features

Analysis with Scan To

Run the application by clicking on the MF Director icon
located on your desktop or from the menu S

TART

> P

ROGRAMS

> C

OMPANION SUITE

> C

OMPANION SUITE

P

RO

LL > MF D

IRECTOR

.

1 Left-click with the mouse on the S

CAN TO

graphical

image or click the SCAN button from your machine.

2 You can follow the ongoing digitisation on a screen.

3 At the end of the digitisation, the scanned picture

appears in the PaperPort window.

Analysis from a TWAIN compatible software

1 Run the picture editor application and then run the

acquisition command.
The document analysis window appears.

2 Setup the parameters (contrast, resolution, ...)

before starting the digitisation.

3 Once the document is digitised, you can archive it

or edit it.

Character recognition software (OCR)

The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.

The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.

Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the
Notepad icon.

Printing

You have the possibility to print your documents via the
USB connection or the Wifi connection.

During the installation of the software, the L

ASER PRO

LL

printer driver will be installed automatically onto your pc.
This will allow you to print your documents on the
machine via the USB connection.

The L

ASER PRO

LL N

ETWORK

printer driver allows to print
via the wireless connection. This driver is installed when
you add a network printer.

Printing with the multifunction machine

To print a document with the machine from your PC is like
printing a document in Windows (use the P

RINT

command

from the F

ILE

menu of the currently open application on

the screen). Select the L

ASER PRO

LL printer to print via

the USB connection or the L

ASER PRO

LL N

ETWORK

printer to print via the Wifi connection.

If the PaperPort software is not installed on
your hard drive, the scanned picture will
appear on your desktop in TIFF format.

For more details about the usage of this
software, check the on-line help of the
product.

The L

ASER PRO

LL printer becomes the default
printer when the Companion Suite Pro
software is installed.

- 53 -

11 - PC Features

Address book

The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialing your contact’s number
when you want to send an SMS or fax. If you want, you
can print the list of numbers stored in the Directory.

You also have the possibility of creating groups of
contacts from the Address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.

Add a contact to the terminal address book

1 Click on the link A

DDRESS BOOK

of the window MF

D

IRECTOR

.

The address book is displayed on the screen.

2

Select the terminal address book

.

3 Click on N

EW

and select C

ONTACT

in the displayed
menu.
The input window for the contact data is displayed..

4

Enter the contact name as well as the fax or GSM
telephone number, the fax transmission rate with this
person, the associated quick dial key, the E-mail address
and the default transmission format (Pdf or Image). Click
on

OK.

The new contact is added to the list

.

Add a group to the terminal address book

1

Click the link

A

DDRESS BOOK

of the window

MF

D

IRECTOR

.

2

Select the terminal address book

.

3 Click N

EW

and select G

ROUP

in the displayed

menu.

4

Enter the name of the group. The group may consist of
contacts from the address book or new contacts.

1st case:

group members are from the address book

.

Click S

ELECT THE MEMBERS

.

The selection window is displayed.

Select a contact or a group in the zone

A

DDRESS BOOK

,

click on (

to add a contact to the group you can also

double click on it

).

Click on OK.
2nd case:

adding new contacts

.

Click on N

EW

then add the personal data of the new

contact, as in the procedure for adding a contact

.

5

As soon as the group is complete,

click on OK.

The new group is added to the list.

- 54 -

11 - PC Features

Manage the address book

When you are working in the directory, you can perform different
operations

:

- print a list of contacts in your address book,

- delete a contact or a group in your address book,

- search for a contact or a group of contacts in the
address book using the first letters of the name,

- check the datasheet of a contact or a group in order
to modify it.

Modify the information related to a contact

1

Select the contact whose data you want to modify, using
the mouse

.

2

Click on

P

ROPERTIES

.

3

Make the necessary changes in the window

A

DDRESS

BOOK

.

4

Click

on OK.

Modify a group

1 Select the group in the address book list.
2 Cllick on P

ROPERTIES

.

3 Make the necessary changes.
4 Click on OK.

Delete a contact or a group from the address
book

1

Select the name of the contact or the name of the group
you want to delete, using the mouse

.

2 Click on D

ELETE

.

Print the address book

1 Click on P

RINT

.

The list of the address book is printed on the terminal (if
no contact is selected)

.

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Directories can be
imported from files in EAB format. EAB files are
automatically generated during export.

1

Select

I

MPORT

in the menu F

ILE

of the window

A

DDRESS BOOK

.

2

Select the file to import, click on

O

PEN

.

Save your address book

This operation lets you save your address book to a file in EAB
format

.

1

Select

E

XPORT

in the menu F

ILE

of the window

A

DDRESS BOOK

.

2

Enter the name of the file and select the destination
directory, then

click on S

AVE

.

Fax communications

The fax communication enables you to:

- send documents as faxes from one of the scanners
of your terminal, from the hard disk or from the
screen of your PC,

- to receive fax documents,

- to monitor communications through various services:
the inbox, the outbox, the sent items, the outbox log
and the inbox log.

Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph

Fax parameters, page 57.

Presentation of the Fax window

When a contact is deleted from the directory, it
is automatically deleted from any group in
which it may be included.

Item Action

1

Create a new fax to send

.

2

Delete a fax using one of the fax manager
directories. Except for directories S

ENT LOG

and

R

ECEPTION LOG

for which the effect of this

command is to delete the entire log

3

Print a fax from one of the Fax manager
directories

.

4

Display a fax with the Viewer.

5

Access to the address book.

1

2

3

4

5

6

7

8

9

- 55 -

11 - PC Features

Send a fax

Send a fax from the hard disk or the terminal

1 Click the icon of the window MF D

IRECTOR

.

2 Click N

EW

then click FAX.

3 Select no zone S

OURCES

, S

CANNER

if your document

is in paper format or

M

EMORY

if the document is a
computer file located on your hard disk (this file must be
in TIFF or FAX format)

.

4

To send your fax to a contact, enter his number in the
field

R

ECIPIENTS

and click on

or

select a contact (or

group) from one of the directories in the field

A

DDRESS

BOOK

and click on the button

.

Repeat this operation as many times as necessary (use
the button

to delete a contact from the list of

contacts).

5

If necessary, adjust the advanced options (send later and
resolution) in the tab

A

DVANCED OPTIONS

.

6

To add a cover sheet, select the tab

C

OVER PAGE

then

click the box W

ITH THE COVER PAGE

. Select the cover

sheet you want to add from the pop-down menu, or
create a new one. For more information

, refer to

paragraph Cover sheet, page 58.

7

Click OK to send your fax to all contacts in your list of

contacts.
Your send request can then be checked, if necessary, in the
outbox

.

Send a fax from application

This method is used to directly send a document you have
created using a desktop software without printing it beforehand

.

1

From your desktop software, select

F

ILE

> P

RINT

.

2

Select the printer

C

OMPANION SUITE FAX

and click

OK.

The fax oubox window is displayed.

6

Stop sending a fax (only enabled for the
outbox)

.

7

Display all faxes in the selected directory in the
Fax manager.

8

Fax preview

.

9

Fax manager directories.

Item Action

- 56 -

11 - PC Features

3

To send your fax to a contact, enter his number in the
field R

ECIPIENTS

and click the button

or select a

contact (or a group) from one of the directories in the field

A

DDRESS BOOK

and click the button

.

Repeat this operation as many times as necessary (use
the button Erase to delete a contact from the list of
contacts).

4

If necessary, adjust the advanced options (send later and
resolution) in the tab

A

DVANCED OPTIONS

.

5

To add a cover sheet, select the tab C

OVER PAGE

then

click the box W

ITH THE COVER PAGE

. Select the cover
sheet you want to add from the pop-down menu, or
create a new one. For more information

, refer to

paragraph Cover sheet, page 58.

6

Click OK to send your fax to all contacts in your list of
contacts

.

7

Your send request can then be checked, if necessary, in
the outbox

.

Receive a fax

The window MF Manager and MF Director show, using
different messages, the reception of a fax. The icon is
displayed at the bottom of the window MF Manager and
the icon appears in the task bar.
You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph Fax

parameters, page 57.

Follow-up of fax communications

Follow-up of fax communications is by means of:

- an outbox,

- an inbox,

- a sent item memory,

- an outbox log,

- an inbox log.

These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.

The outbox and inbox logs are automatically printed when
their contents fill an A4 page. After automatic printout, the
terminal creates a new log.

The outbox

In the fax outbox, there are the following:

- the requests being sent,

- the send later requests,

- the requests for which one or more send attempts
have already been made, and which will soon be
redialed,

- the rejected requests (calls not put through).

The requests are classed in the order in which they are
executed.

The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent.
The information in the send memory is:

-

the recipient of the fax

,

-

the date the fax was created

,

-

the date the fax was sent

,

-

the size of the fax

.

The outbox log

The outbox log is used to keep a history of all fax
communications (successful or rejected) that your
Terminal processes. The log is printed automatically as
soon as an A4 page is filled.

The information held in the log is

:

- the recipient of the fax,

- the date the fax was sent,

- the status (sent, rejected ...).

The button

D

ELETE

deletes the entire log, and

not simply the selected message(s).

- 57 -

11 - PC Features

The inbox log

The inbox log is used to keep a history of all faxes
received by your Terminal. The log is printed
automatically as soon as an A4 page is filled.

The information held in the inbox log is:

- the sender of the fax,

- the date and reception of the fax,

- the status.

Fax parameters

Access to fax parameters

1 Click on the icon of the window MF D

IRECTOR

.

2 Select T

OOLS

> O

PTION

> FAX.

3

Make the adjustments require, referring to the
description of parameters below and click

OK.

Description of the tab LOG

AND REPORT

Description of the tab FAX P

ARAMETERS

The button D

ELETE

deletes the entire log, and

not simply the selected message(s).

Field Description

Automatic printing of a
received document

The fax is automatically printed
when received.

Printing of a inbox
report

A report is printed out for each fax
received.

Printing of inbox log

The log is automatically printed
when it fills an A4 page.

Automatic printing of a
sent document

The fax is automatically printed
when it is sent.

Printing of an outbox
report

An outbox report is printed after
each fax is sent

Printing of the outbox
log

The log is automatically printed
when it fills an A4 page.

Field Description

Transmission speed Fax default transmission speed.

Line number

Number of the line where your
terminal is connected.

Dialling prefix

This dialing prefix shall be
automatically inserted in front of the
number before sending on this line.

Type of dialing

Must be parametered according to
the type of switchboard your
terminal is connected to.

Header

Displays a Communication
Identification Line (LIC) on the
documents you send or on the
documents you receive.

ECM

Corrects communication errors due
to line disturbance. This option
ensures that received documents
are integral. On the other hand,
communication times may be longer
if the line is bad.

Number of attempts

Number of attempts the Terminal
must make if send fails.

Interval between
attempts

Duraton between two send
attempts.

- 58 -

11 - PC Features

Cover sheet

The cover sheet is part of a fax document automatically
generated by your terminal, on which there is information
concerning the sender, the recipient, the date, the time
sent, comments, etc...

This page may be sent alone or in front of a fax document,
but always at the same time as the document. A
document may be sent with a cover sheet from the
multifunction terminal or from the central processing unit.
In the latter case, some of the information in the cover
sheet may be provided by yourself when making the send
request. It is necessary to create model cover sheets
before sending a document using them. On the other
hand, once the cover sheet is created, a model cover
sheet may be used for all documents sent.

Your terminal offers the possibility of creating and
customizing some model cover sheets which you can
choose when sending a fax.

Creating a cover sheet

1 From the tab C

OVER PAGE

, click on the button NEW.

2 Select the model cover sheet you have created

using the menu F

ILE

.

A window with the model cover sheet you have
created is displayed:

3 Click on the icon to display the available fields.

To add a field, proceed as follows:

-

Select the field you want to insert by clicking the field

palette. A stamp replaces the cursor of your mouse.

-

Click the location where you want to put the field on the

model.

-

You can move or enlarge the field as you like

.

4

As soon as fields are inserted, save the cover sheet

.

This cover sheet can be selected in the tab C

OVER PAGE

of the

fax send window.

It is necessary to create a model cover sheet
before sending a fax with it.

Adjust the size of your field so that the text is
readable.

- 59 -

11 - PC Features

Description of the tab C

OVER PAGE

Creating a cover page template

Creating a cover page creates a template which fields (fax
number, comment, subject and so on) will be
automatically filled by the Fax Application depending on
the information provided for each recipient of a document.
To create this cover page template, there are two major
steps:

• First step : Create a background image with the logos and the
layout that you wish.

• Second step : Add the field that you want to be d isplayed in
the cover page: fax number, comment, subject and so on. As
mentioned before, these fields will be filled by Fax application
at emission time.

For the first step,

there are two methods to create the

background image

.

You can either

• Option (A): Draw this background image in your preferred
application (such as Word, Excel,...),

OR

•Option (B): Scan a sheet of paper containing the layout of the
cover page.

Details about Option A and B:

•Option (A): Open the application that you want to use to edit
the background (Word, Wordpad...). Draw the background
image then print this document in the printer named
"Companion Suite Fax". At that point the MFSendFax dialog is
displayed:

Add any recipient to the recipient list, click on the tab

A

DVANCED OPTIONS

, select resolution

F

INE

as shown below

:

Finally click on the button S

AVE AS DRAFT

in the lower right
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LM\Documents\FAX\Temporary and
has the file extension .fax

Field Description

Name of the cover
sheet

Either the name of the page
selected by default or the page you
have selected to use.

Sender

You can enter information
concerning the sender.

Destination: Name,
Company, Department

You can enter information
concerning the recipient.
If the word Auto is entered in one of
the fields, the field is updated during
sending if the recipient is listed in the
directory, favorites, a group or a
distribution list.

Comments

This is an editing window with all the
basic functions of a text editor so
that you can enter a text which will
be sent in the cover sheet.

Preview of the model

The preview enables you to see the
cover sheet you are going to send.

- 60 -

11 - PC Features

• Option (B): Launch MFM

ANAGER

, select NEW FAX, select the

scanner source as shown below :

Add any recipient to the recipient list, click on the tab A

DVANCED

O

PTIONS

, select resolution F

INE

as shown below:

Finally click on the button S

AVE AS DRAFT

in the lower right
corner (this is the button with the floppy disk icon). The
background image is created in the directory C:\Program
Files\Companion Suite Pro LM\Documents\FAX\Temporary and
has the file extension .fax.

Whether you choose Option A or B, you end up with a
background image with extension .fax, which is located in
C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary.

You can now proceed to the second step right below.

For the second step:

Now that the background image is created in directory in
C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary, you can add the fields on top
of the background image.
Please follow the procedure below

:

(a)

Launch MFM

ANAGER

, select NEW FAX, click on the tab

C

OVER PAGE

, and check the check box named W

ITH THE

COVER PAGE

.

(b)

Click on the button NEW, this displays a new window with the

title C

REATION OF THE COVER PAGE

.

(c)

Press the button

O

PEN

in the toolbar, change the file filter to *.fax
and browse to the directory C:\Program Files\Companion Suite
Pro LM\Documents\FAX\Temporary that contains the
background image that you have created in the

First step

.

(d)

Click on the button F

IELDS

in the toolbar, a window pops up
allowing you to add the fields on top of the background
image.

(e)

Click on the button S

AVE

to save the Cover Page template

and exit this window.

(f)

The window NEW FAX is displayed, you can now choose the

Cover Page template that you want to use. When you double
click the preview image in the lower right corner, another
window pops up giving you a preview of the cover pag e wi th
the fields filled with the recipient's information.

SMS Communication

Sending SMSs is via the modem of your Multifunction
Laser. For more details, refer to the User Manual of your
Multifunction Laser.

Your PC Kit can be used to easily send faxes to a single
recipient or to multiple recipients using the distribution
groups.

Communications being sent are monitored by means of
the outbox, the outbox log and the outbox memory (items
sent).

Presentation of the SMS window

Î

The SMS service is available depending on
the countries and the operators.

12345

6

7

8

9

- 61 -

11 - PC Features

Send an SMS

1 Click on the icon SMS of the window MF

D

IRECTOR

.

2 Click on N

EW

then on SMS.

3

Enter your message in the field C

ONTENT OF MESSAGE

provided for this purpose.

You can use the buttons and the "smiley"

located
to the left of the input field to customize your message, or
to automatically insert the date and time

.

4 To send your SMS to a contact, enter his / her

number in the field T

ELEPHONE NUMBER

of the part

C

ONTACTS

and click on or select a recipient (or

group) from one of the directories in the field

C

ONTACT LIST

and click on .

Repeat this operation as many times as necessary
(use the button R

EMOVE

to delete a contact from

the list of contacts).

5

If necessary, adjust the advanced parameters (to send
later or give priority to the SMS) by pressing the button

A

DVANCED PARAMETERS

.

6 Click on OK to send your SMS to all contacts in the

field

L

IST OF RECIPIENTS

.

Your send request can then be checked, if ne cessary, in
the outbox.

Follow-up of SMS

SMS communications are monitored by means of

:

- an outbox,

- a sent item memory,

- an outbox log.

These services make it possible to have complete
information on the terminal activity with regard to
communications.

The outbox log is automatically printed when its contents
fill an A4 page. After this automatic printing, the terminal
creates a new log.

The outbox

The following is grouped in the SMS outbox:

-

requests being sent

,

-

send later requests

,

-

requests for which one or more send attempts have
already been made, and which will soon be redialed

,

-

requests which have been rejected

.

Item Action

1 Write an SMS.

2

Delete an SMS from one of the SMS manager
directories. Except for the directory S

END LOG

for which the effect of this command is to delete
the entire log.

3

Print an SMS from one of the SMS manager

directories.
4 Display an SMS with the Viewer.
5 Access to the address book.

6

Stop SMS sending (only enabled for the

outbox).

7

Displays all SMSs in the directory selected in

the Fax manager.
8SMS preview.
9 SMS manager directories.

- 62 -

11 - PC Features

The outbox log

The outbox log is used to keep the entire history of SMS
communications (successful or rejected) that have been
processed by your terminal. The log is automatically
printed as soon as an A4 page is complete.

The information in the sent box is

:

-t

he SMS recipien

t,

- the date of sending of the SMS,

- the status (sent, rejected, etc...).

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SM S
messages you have sent.
The information in the sent item memory is:

-t

he SMS recipien

t,

- the date of creation of the SMS,

- the date of sending of the SMS,

- the size of the SMS.

SMS Parameters

Access to SMS parameters

1 Click the icon SMS of the window MF

D

IRECTOR

.

2 Select T

OOLS

> O

PTIONS

> SMS.

3 Make any adjustments required in relation to the

description of the parameters above and validate
with OK.

Description of the tab L

OGS AND REPORTS

The button D

ELETE

deletes the entire log and

not simply the message(s) selected.

Field Description

Automatic printing of a
sent document

The SMS is automatically printed
when it is sent.

Printing of a send
report

An outbox report is printed after
each fax is sent.

Printing of the outbox
log

The log is automatically printed
when it fills an A4 page.

- 63 -

12 - Maintenance

Maintenance

Service

General information

To ensure that your machine is kept in the best
conditions, it is recommended that you periodically clean
the inner parts.

Please respect the following rules while using this
machine:

- Do not leave the scanner cover open.

- Do not try to lubricate the device.

- Do not close the scanner cover violently or do not
apply vibrations to the machine.

- Do not open the cartridge access cover while printing.

- Do not try to disassemble the machine

- Do not use paper which would has stayed in the tray
for too long.

Toner cartridge replacement

Your machine comes with a current consumable
management system. It tells you if your toner cartridge is
close to its end of cycle. The following message will
appear on your machine screen.

To quit this screen, press OK.

To replace the toner cartridge, proceed as shown below.
When the following message is displayed on the screen:

1 Press OK.

2 Stand in front of the device.
3 Push on the left and right sides of the cover and pull

it towards you.

4 Raise and remove the toner cartridge from the

machine.

5 Unpack the new cartridge and insert it into the slot

as indicated in the diagram below.

6 Close the cover.

The following message appears:

7 Press OK.
8 When this message appears,

insert the smart card provided with the new toner
cartridge as shown on the picture below.

9 A wait message appears.

The smart card is read.

Remove the smart card from the reader, your
machine is ready to print again.

Issues with smart cards

If you use a smart card that has already be en used, the
machine will display:

then,

If you use a defective smart card, the machine will display:

For your safety, it is imperative to refer to the
security directives presented in chapter

Security, page 1.

TONER NEAR

END

After this message has been displayed, you
are able to change the cartridge.

TONER EMPTY

REPLACE <OK>

OPEN FRONT COVER

REPLACE TONER

HAVE YOU CHANGED

THE TONER? <OK>

INSERT THE

TONER CARD

PLEASE

WAIT

NEW TONER

REMOVE CARD

PLEASE

WAIT

REMOVE CARD

ALREADY USED

PLEASE

WAIT

- 64 -

12 - Maintenance

then,

If the C button is pressed while the smart card is being
read, the machine displays:

Cleaning

Scanner reading system cleaning

When one or more vertical lines appear on the copies,
clean the glass of the scanner.

1 Open the scanner cover until it is standing in

vertical position.

2 Wipe the glass with a soft lint-free cloth soaked with

mild alcohol.

3 Close the scanner cover.
4 Make a copy to check that the symptoms have

disappeared.

Printer cleaning

Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth
soaked in mild detergent.

Printer issues

Error messages

When the printer encounters any of the problems
described below, the corresponding message is shown
on the machine display.

Paper jam

When printing, a sheet of paper may get stuck in the
printer or the paper tray and cause a paper jam.

In case of a paper jam in the machine, the following
message appears:

1 Open the paper jam cover located at the back of

the machine.

2 Remove the jammed sheet of paper and close the

cover.

3 Open and close the consumable cover.

The printer starts again automatically.

UNKNOWN CARD

REMOVE CARD

ACTION CANCELLED

REMOVE CARD

Message Action

CHECK TONER

Check the presence of a
toner cartridge in the
machine.

TONER NEAR END

Indicates that your
consumable will need
changing soon.

REPLACE PAPER

Add paper in tray.

HEATING

Message displayed when
starting the machine.

CLOSE COVER

PRINTER

The printer front cover is
open, close it.

TONER EMPTY

REPLACE <OK>

Replace the toner cartridge.

PAPER JAM

REMOVE TONER

A sheet of paper is jammed
in the machine. Take out the
toner cartridge and remove
the jammed paper sheet.
Take out the paper tray and
remove the jammed paper
sheet. Then open and close
the consumable cover.

PAPER JAM

EXTERNAL TRAY

A sheet of paper is jammed
in the machine. Open the
paper jam cover. Remove
the jammed paper sheet.
Then open and close the
consumable cover.

PAPER EMPTY

Add paper in the paper tray.

PAPER JAM

EXTERNAL TRAY

The fusion unit can reach a very high
temperature during the operation. To prevent
any harm, do not touch this area.

Message Action

- 65 -

12 - Maintenance

In case of paper jam, the following message appears:

1 Remove the toner cartridge and check if a sheet is

jammed.

2 Remove the sheet of paper which causes the paper

jam.

3 Put the toner cartridge in the machine, or remove

the paper tray and remove the sheet of paper which
causes the paper jam.

4 Check that the paper sheets in the paper tray are

correctly placed.

5 Replace the paper tray in the machine.

Scanner issues

When a paper jam occurs, the following message
appears:

1 Open the scanner cover.

2 Remove the jammed paper without tearing it.

The following message appears:

3 Close the scanner cover.

Miscellaneous issues

When turning on the terminal, nothing is displayed on
the screen.

Check the connection between the power cord and the
outlet.

The terminal does not detect the presence of the
document inserted in the scanner document feeder.
The message R

EADY

does not appear on the screen.

At the start and during scanning, R

EMOVE DOCUMENT

appears on the screen.

1 Remove the document or press key .
2 Check the thickness of the document (50 sheets of

paper of 80 g/m2).

3 Iron out the sheets if needed.
4 Help the sheets along.

The terminal does not receive any faxes.

1 Check that the telephone line cable is correctly

plugged in.

2 Check that there is a tone signal on the telephone

line by means of the key

.

You receive a blank page.

1 Make a photocopy of a document; if it is correct

then your fax is functioning normally.

2 Call back the subscriber and have him resend the

document. It was probably sent with the sheet
inserted backwards.

You cannot send a fax.

1 Check that the telephone line cable is correctly

plugged in.

2 Check the tone by pressing the key .
3 Check the prefix is correctly programmed and

used.

Communication errors

If the communication fails, the terminal advises you of an
automatic retry later.
Example of what is displayed:

PAPER JAM

REMOVE TONER

REMOVE DOCUMENT

CONFIRM <STOP>

CLOSE COVER

SCANNER

1

2

Current time FRI 12 DEC 20:13
Time of next try 0142685014 20:18

- 66 -

12 - Maintenance

Transmission from the feeder

You have the choice between:

• waiting until the transmission takes pla ce at the give n
time,

• restarting the transmission immediately by
pressing

,

• abandoning transm ission by pressing

. To eject the

document, press again.

Transmission from memory

You have the choice between:

• waiting until the transmission takes pla ce at the give n
time,

• restarting the transmission using the transmission
queue. In this case, for a document composed of
several pages, the transmission will take place from
the page where the error occured,

• abandoning the transmission by deleting

the

corresponding command in the transmission line.

The terminal makes at most 5 automatic redials. The non­transmitted document is automatically deleted from the
memory and a transmission report is then printed together
with an error code and the cause for transmission failure
(see the communication error codes).

Communication error codes

The communication error codes appear in the logs and
transmission reports.

General codes

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call
later.

Code 03 - User break

A communication has been stopped by the user pressing
the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated
number is not valid, check it. (Example: a delayed
transmission was programmed with a one-touch key and
this key has been deleted in the meantime).

Code 05 - Scanning default

An incident occurred with the scanner, for example, the
sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer: no paper, paper jam,
opened cover... In the reception mode, this incident
appears only if the reception parameter is switched to

W

ITHOUT PAPER

.

Code 07 - Disconnected

The link has been cut (bad line). Check the number and
try again.

Code 08 - Quality

The document you sent was not well received. Contact
your subscriber to see if you need to send again.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had
not prepared his document (no deposit) or the password
entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages
indicated during preparation for the transmission and the
number of pages sent. Check the number of pages in the
document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of
his document (it may be too long to be completely
received).

Code 0D - Transmission failed

Ask the sender to resend the document.

Code 13 - Memory full

Your fax can no longer receive si nce its memory is full.
There are too many received unprinted documents or too
many documents in the transmission line.
Print the received documents and delete or transmit
immediately the documents in the transmission line.

Code 14 - Memory full

Received document memory full. Print all received
documents.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox.
The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but
the fax has not programmed the list of subscribers
requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s
mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax wh ich
does not have the relay broadcast function.

Code 19 - Subscriber has stopped

The communication has been stopped by your
subscriber. (Example: a fax wanted to poll your fax but
there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is
busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subscriber to resend the
document.

Code 50 - Server error

Check the number configured for the SMS server or a
communication error occured during data transmission.

- 67 -

12 - Maintenance

Specifications

Physical specifications

Electrical specifications

Environmental specifications

Peripheral specifications

Printer

Copier

Scanner

Printing supports

PC connection

Dimensions: 412 x 447 x 386 mm
Weight: 13 kg

Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 12 W typical in powersave

16 W typical in standby
340 W average during printing

Operating temperature: In operation: + 10 °C to 32 °C
Acceptable humidity level: In operation: 15 % to 80 % HR (without condensation)

Type: Laser (on normal paper)
Resolution: 600 dpi
Speed:

16 ppm maximum

a

a. Printing speed may vary depending on used operating systems, computer specifications, software applications,

connection modes (LAN, USB or WLAN), paper formats as well as file types and sizes.

Preheating time: 21 sec.
First page out time: 13 sec.

Type: Autonomous Black and White
Copy speed: 16 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %

Type: Color scanner
Color depth: 36 bits
Resolution: 600 dpi (optical)

2400 dpi (interpolated)
Software compatibility: TWAIN
Maximum paper format: Letter

Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Legal, Letter

60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Legal, Letter, B5, exec, A6

52 to 160 g/m² paper

Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)
Operating System: Windows 98 SE, 2000, ME, XP, Vista 32-bit

- 68 -

12 - Maintenance

Consumable specifications

Reference paper

Specifications are subject to changes for improvement without notice.

Scanner : Inapa tecno SPEED A4
Printer : Ricoh T6200 A4