Octopus F50
Octophon F640 SIP
Key Module for Octophon F640 SIP
Operating Instructions
================!"§==
Important information
Important information
Trademarks
Q
For safety reasons, the telephone should only be supplied
with power:
• using the original power supply unit.
Part number: L30250-F600-C14x (x: 1=EU, 2=US,
3=UK) or
• in a LAN with PoE (Power over Ethernet), which
complies with the IEEE 802.3af standard.
Use only original Siemens accessories. The use of other
accessories may be hazardous and will render the warranty
and the CE marking invalid.
Never open the telephone or a key module. Should you
encounter any problems, contact your administrator.
The device conforms to the EU directive 1999/5/EC as
attested by the CE marking.
All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the
local authorities.
Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment
and human health. It is a prerequisite for reuse and recycling of used electrical and electronic equipment.
For more detailed information about disposal of your old
appliance, please contact your city office, waste disposal
service, the shop where you purchased the product or your
sales representative.
The statements quoted above are only fully valid for equipment that is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC.
Countries outside the European Union may impose other
regulations regarding the disposal of electrical and electronic equipment.
2
Important information
Location of the telephone
• The telephone should be operated in a controlled environment with an
ambient temperature between 5°C and 40°C.
• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone
distance is 50 cm.
• Do not install the telephone in a room where large quantities of dust
accumulate; this can considerably reduce the service life of the
telephone.
• Do not expose the telephone to direct sunlight or any other source of
heat, as this is liable to damage the electronic components and the
plastic casing.
• Do not operate the telephone in damp environments such as
bathrooms.
Documentation
These operating instructions can also be found as a PDF file at the
following URL:
http://hilfe.telekom.de
Telefonanlagen > Octopus Series
To view or print the operating instructions in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed.
To view the operating instructions in HTML format, you need a computer
with a Web browser, forexample, Microsoft Internet Explorer.
> Downloads & Handbücher > Geräte & Zubehör >
3
Contents
4
Contents
Important information. . . . . . . . . . . . . . . . . . . . . . . . . .2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General information. . . . . . . . . . . . . . . . . . . . . . . . . . . .9
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Icons used in the manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . 10
Getting to know the Octophon. . . . . . . . . . . . . . . . . .11
The user interface of your Octophon F640 . . . . . . . . . . . . . . . . . . . . . . 11
Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Using network ports more efficiently . . . . . . . . . . . . . . . . . . . . . . . 13
Key modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Octophon F640 key module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Octophon F615 key module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Dialpad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Idle-display displays and icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Context-dependent displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Telephony interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Phonebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Telephone menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
User settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Control and monitoring function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Contributing towards protecting the environment by saving energy . . 32
Contents
Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Answering a call via the loudspeaker (speakerphone mode) . . . . . . 34
Accepting a call via the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Switching from handset to speakerphone mode . . . . . . . . . . . . . . . . . 36
Switching from speakerphone mode to the handset . . . . . . . . . . . . . . 36
Switching from headset to speakerphone mode . . . . . . . . . . . . . . . . . 37
In standard mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
In US mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Open listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Activating/deactivating the microphone . . . . . . . . . . . . . . . . . . . . . . . . 38
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Group call for a team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Selected dialing with BLF sensor key . . . . . . . . . . . . . . . . . . . . . . . 39
BLF call pickup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Listening to voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Dialing using the hotline or warmline function. . . . . . . . . . . . . . . . . 44
Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Consulting a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . 47
Putting on hold and retrieving alternately or simultaneously . . . . . . 48
Connecting parties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Programming call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Activating/deactivating call forwarding. . . . . . . . . . . . . . . . . . . . . . . 53
Activating call forwarding for all calls. . . . . . . . . . . . . . . . . . . . . . . . 54
Call forwarding chain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Calling back missed calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Programmable sensor keys. . . . . . . . . . . . . . . . . . . .56
List of available functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Programming sensor keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Initiating programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Beginning programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Programming enhanced functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Repertory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
BLF sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Configuring BLF sensor keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Using sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Example 1: Calling saved number . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Example 2: Activating/deactivating call waiting . . . . . . . . . . . . . . . . 62
5
Contents
Resetting sensor keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .64
Incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Accepting calls via the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Deflecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Rejecting a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Configuring call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
CTI calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Dialing with the selected dialing key . . . . . . . . . . . . . . . . . . . . . . . . 81
Dialing from the local phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Dialing from the LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Dialing a phone number from a list . . . . . . . . . . . . . . . . . . . . . . . . . 82
Using a system phonebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Using autodial delay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Phonebooks and call lists . . . . . . . . . . . . . . . . . . . . .89
Local phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Creating a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Editing a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Deleting all contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Searching for a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Finding an LDAP entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Extended LDAP editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Quick search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Editing entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Privacy/security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
Deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Enabling "Do not disturb" via a key. . . . . . . . . . . . . . . . . . . . . . . . . . 97
Enabling "Do not disturb" via the idle menu. . . . . . . . . . . . . . . . . . . 97
Allowing "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
User password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
6
Contents
Individual phone configuration . . . . . . . . . . . . . . .103
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Adjusting the display to a comfortable reading angle . . . . . . . . . . 103
Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Adjusting the brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Background lighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Contrast for the Octophon F640 key module . . . . . . . . . . . . . . . . 106
Date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Setting the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Setting the date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Setting daylight saving time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Automatic daylight saving time . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Time display format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Date display format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Key click. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Setting the language and country . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Selecting a language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Country-specific setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Context menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Activating/deactivating automatic menu display . . . . . . . . . . . . . . 121
Setting the display time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Network information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Resetting user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Initiating the reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Web interface (WBM). . . . . . . . . . . . . . . . . . . . . . . .125
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Administrator Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
User Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
User menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . . 131
Labelling keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Local user menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Opening the user menu on the phone . . . . . . . . . . . . . . . . . . . . . . . . 132
User menu display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
7
Contents
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
8
General information
General information
About this manual
This document contains general descriptions of the technical options,
which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be
due to one of the following reasons:
• The function is not configured for you or your telephone. Please con-
• Your communications platform does not feature this function. Please
These operating instructions are intended to help you familiarize yourself
with the Octophon and all of its functions. It contains important
information on the safe and proper operation of the Octophon. These
instructions should be strictly complied with to avoid operating errors and
ensure optimum use of your multifunctional telephone in the network.
These instructions should be read and followed by every person installing,
operating or programming the Octophon.
tact your system support representative.
contact your Siemens sales partner for information on how to upgrade.
For your own protection, please read the section dealing with safety
in detail. Follow the safety instructions carefully in order to avoid
endangering yourself or other persons and to prevent damage to the
unit.
These operating instructions are designed to be simple and easy to understand, providing clear step-by-step instructions for operating the Octophon.
Administrative tasks are dealt with in a separate manual. The Quick
Reference Guide contains quick and reliable explanations of frequently
used functions.
Icons used in the manual
Settings
Operations and settings that can be made both at the phone and over the
Web interface are indicated by an icon and page reference.
V refers to an operation or setting performed directly on the phone
z refers to an operation or setting performed via the Web interface
9
General information
Voice recording
. Activate recorder (ready to record)
~ Deactivate recorder
/ Start recording
@ Stop recording
Service
The Telekom service department can only help you if you
experience problems or defects with the phone.
Should you have any questions regarding operation, your specialist
retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact
your network provider.
If you experience problems or defects with the phone, please dial the
service number for your country.
Intended use
The Octophon phone is a desktop unit designed for voice transmission and
for connection to the LAN. It can also be used as a workstation device. Any
other use is regarded as unauthorised.
Telephone type
The identification details (exact product designation and serial number) of
your telephone can be found on the nameplate on the underside of the
base unit. Specific details concerning your communications platform can
be obtained from your service technician.
Please have this information ready when you contact our service department regarding faults or problems with the product.
Speakerphone quality and display legibility
• To ensure good speakerphone quality, the area in front of the telephone
(front right) should be kept clear.
The optimum distance is approx. 50 cm.
• Proceed as follows to optimise display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view
of the display while eliminating light reflexes.
– Adjust the contrast as required Æ page 103.
10
Getting to know the Octophon
Getting to know the Octophon
The following sections describe the most frequently used operating elements and displays.
The user interface of your Octophon F640
8
2
1
4
6
1 You can make and receive calls as normal using the handset.
The graphic display permits intuitive operation of the phone
2
Æ page 21.
You can customise your telephone by assigning phone numbers and
3
functions to the programmable sensor keys Æ page 21.
You can use function keys when conducting a call to access fre-
4
quently used functions (such as Disconnect) or to open the Program/Service menu and mailbox Æ page 16.
Audio keys are also available, allowing you to optimally configure
5
the audio features on your telephone Æ page 16.
6 The 5-way navigator is a convenient navigation tool Æ page 17.
The dialpad can be used to enter phone numbers and text
7
Æ page 19.
8 Incoming calls are visually signalled via the call display.
3
5
7
11
Getting to know the Octophon
Ports on the underside of the phone
Power supply (if necessary)
Countryspecific
cable
Key module
Properties of your Octophon F640
LCD display, 40 x 6 characters
Illuminated display
Programmable sensor keys
Full-duplex speakerphone function
Headset
10/100 Mbps Ethernet switch Æ page 13
Interface for key modules
Wall mounting
PC
Network switch
Headset
Handset
12
Getting to know the Octophon
Using network ports more efficiently
The Octophon F640 has a built-in 10/100 Mbps Ethernet switch. This
means that you can connect a PC to the LAN directly via the phone. The
option for connecting the telephone and PC must first be activated on the
telephone by administrator.
Using this connection option saves one network port for each switch used
and requires fewer or shorter network cables when arranged correctly.
Octophon F640Network switch PC
13
Getting to know the Octophon
Key modules
Octophon F640 key module
The Octophon F640 key module is a key module attached to the side of the
phone that provides an additional 12 illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used
according to your needs Æ page 18.
You can attach up to two Octophon F640 key modules to your Octophon
F640.
To operate an Octophon F640 key module, you always require a
power supply unit Æ page 2.
14
Getting to know the Octophon
Octophon F615 key module
The Octophon F615 key module is a key module attached to the side of the
phone that provides an additional 18 illuminated, programmable function
keys.
Like keys on the phone, these keys can be programmed and used
according to your needs. Labelling keys see Æ page 131.
You can only attach one Octophon F615 key module to your Octophon
F640. You cannot operate the Octophon F615 key module with the
Octophon F640 key module.
15
Getting to know the Octophon
Line keys
Function keys
Key Function when key is pressed LED display
End (disconnect) call none
s
Open redial list none
,
Activate/deactivate forwarding Red: Call forwarding is activated
r
Open phone menu Æ page 30 Red: Menu is active
N
View messages Æ page 27
O
Red: New voicemail or missed
calls
Audio keys
Key Function when key is pressed
Activate/deactivate microphone (also for speakerphone mode).
p
Activate/deactivate the headset.
o
Decrease the ring, handset, and loudspeaker volume.
-
Activate/deactivate loudspeaker for speakerphone mode and open
n
listening.
Increase the ring, handset, and loudspeaker volume.
+
16
Getting to know the Octophon
Navigator
Before using the telephone, remove the protective covering from
the navigator surface.
With this control, you can manage most of your phone's functions, as well
as its displays.
Using the function Functions when key is pressed
Press the
Press the
Press the
c key.
• Call up the context menu
• Perform action
• Go down a level
• Call up the context menu in the idle
display and in call state
a key. • Short press: One level back
• Long press (held down): Go back to
the first level of the settings menu
• Cancel function
• Quit the context menu
• In input fields:
Delete character to the left of the
cursor
• Call up the line overview in the idle
menu
d key. • Scroll downwards
• Select element below
• Long press (held down): Jump to
the end of the list/menu
Press the
Press the
17
b key. • Scroll upwards
• Select element above
• Long press (held down): Jump to
the start of the list/menu
i key. • Confirm input
• Perform action
• Call up the context menu
Getting to know the Octophon
Programmable sensor keys
Your Octophon F640 features six programmable illuminated sensor keys.
Increase the number of programmable sensor keys by connecting a
key module Æ page 14.
Mirea, Ch.
2nd level
Touch the key briefly to activate the programmed function or dial the stored
number Æ page 62.
If you hold the key pressed, you are prompted as to whether to start
programming this function key.
If the prompt is not displayed or a programmed function is not
executed, you can only launch key programming via the user menu
Æ page 57 (ask your administrator about the current setting).
Only for selected dialing keys can you also program the second
level for direct destination selection.
You can label these keys with internal and external phone numbers or
frequently used functions (platform-dependent; please contact the
responsible administrator).
The configured phone number or function name is displayed next to
the key.
The status of a function is shown by the LED on the corresponding sensor
key.
Meaning of LED displays on function keys
LED Meaning of function key
Off The function is deactivated.
S
Flashing
T
On The function is activated.
R
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing
interval. The flashing interval represents different statuses, which are described in detail in
the corresponding sections of the manual.
1
Indicates the function status.
18
Getting to know the Octophon
Dialpad
You can only use the digits 1 to 9 and 0 as well as the * and # characters
when dialing a number. The
to left.
In cases where text input is possible, you can use the keypad to input text,
punctuation and special characters in addition to the digits 0 to 9 and the
hash and asterisk symbols. To do this, press the numerical keys
repeatedly.
Example: To enter the letter "h", press the number 4 key on the keypad
twice. When entering the text, all available characters for this key are displayed. After a short while, the character in focus is displayed in the input
field.
To speed up the input, you can confirm your entry by pressing g
on the navigator after you have selected the required character.
To enter a digit in an alphanumerical input field, press the relevant
key and hold it down. You no longer need to scroll through the entire
list of possible characters.
Character overview (depends on the current language setting)
Key 1x 2x 3x 4x 5x 6x
1
2
3
4
5
6
7
8
9
0
(
[1] Next letter in uppercase (active for maxi-
[2] Switch to digit input
m n o 6 ö
w x y z 9
[1]
mum one second)
h navigation key is used to delete from right
] 1
a b c 2 ä
d e f 3
g h i 4
j k l 5
p q r s 7 ß
t u v 8 ü
0
[2]
. , ? ! ’ " - ( ) @ / : _
)
19
Getting to know the Octophon
Multi-function keys:
Key Function during text input Function when held down
Type special characters Deactivate the ringtone
)
Toggle between uppercase
(
and lowercase
Alphabetic labelling of dial keys is also useful when entering vanity numbers (letters associated with the phone number's digits as indicated on the
telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376).
Text editor
A function menu appears under the character selection field in certain
situations (such as when labelling programmable sensor keys). You can
enter punctuation marks and special characters and switch between the
entry of alphanumeric characters in lowercase and uppercase and straightforward digit entry.
Additional editor functions can be selected via the navigator:
• OK – Confirm and terminate the entire input
• Cancel – Cancel your entries without saving
• Mode configuration via the
– 123 (# -> ABC) – Numerical entry
– ABC (# -> Abc) – Uppercase characters
– Abc (# -> abc) – Initial character uppercase
– abc (# -> 123) – Lowercase characters
• Move cursor left to add or delete characters
• Move cursor right to add or delete characters
• Copy – Copy a visible character string
• Paste – Insert a copied a character string at a cursor position
Activate the telephone lock
( key
20
Getting to know the Octophon
Display
Your Octophon F640 comes with a tilt-and-swivel black-and-white LCD display. Adjust the tilt and contrast to suit your needs (Æ page 103).
Idle mode
If there are no calls taking place or settings being made, your Octophon
F640 is in idle mode.
Press the
from a call list (Æ page 27). The idle display can be accessed again
from the phonebook (Æ page 30) or the Program/Service menu
(Æ page 30) with the
phone display" key for both of these instances (see Æ page 56) in
order to access the idle mode screen again.
10:29 am Mon 17.11.06
S
07
01234567
The left area contains the status bar on the first line and is followed by a
five-line field for comprehensive context-specific displays. The right area is
used for labelling the programmable sensor keys.
button to go back, for example, to the idle display
O
N key. However, you can set up a "Show
Status bar
2nd level
Mirea, Ch.
Toussaint.
Rüscher
Stahl, Ing
Iller, Zin
Programmable sensor
key list Æ page 21
Context-dependent
displays Æ page 22
Own phone number
Idle-display displays and icons
The time, weekday, and date are displayed in the status bar.
In addition, different icons represent different situations and options:
Icon Explanation
The ringtone is deactivated.
The "Do not disturb" function is activated.
The phone lock is activated.
21
Getting to know the Octophon
Context-dependent displays
Depending on the situation at hand, the graphic display on your Octophon
displays different content, to which you can respond intuitively.
Information on current events
The following icons appear centred on the display when your phone is idle
and signal current properties or events.
Example: You missed two calls in your absence.
02
You have two new voice messages that you can open by pressing O
Æ page 27.
Icons for events
Icon Explanation
You received new voice messages.
New entries have been added to the call lists.
Local call forwarding is active.
Context menus
An arrow beside a selected entry indicates the existence of a context
menu that you can open by pressing the i or g buttons on the navigator
(Æ page 17). The range of functions available is situation-specific.
Consultation
Konferenz starten
Hold
Blind transfer call
Disconnect
After a connection is set up – you are called or you make a call – the context
menu appears automatically below the current connection for a configured
time (e.g. 20 seconds).
You can define how long the context menu should be displayed. You can
deactivate the automatic display so that the
be pressed to see
the context menu of the connection Æ page 121.
1. Entry
(selected on call-up)
Selected entry
g key on the navigator must
22
Getting to know the Octophon
Idle display context menu
The following functions (where released) can be accessed by pressing the
right key on the navigator:
Redial {1} 1234
Ringer off
Do not disturb off
Pop-up menus
In many operating situations, suitable functions or information is offered in
an automatic pop-up window.
Example: You set up a consultation call. The pop-up menu opens and offers
suitable functions for selection with the navigator.
012345|
Dial
Redial {1}
Retrieve held call
A pop-up window automatically closes as soon as you have performed an
action.
To suppress information pop-up windows, press
First entry (selected when you call
up the menu, if you have already
dialed a phone number)
Selected entry
2nd level
Mirea, Ch.
Toussaint.
Rüscher
Stahl, Ing
Iller, Zin
i on the navigator.
23
Getting to know the Octophon
Telephony interface
Additional information is displayed in the telephony interface, for example
when your phone rings, when you dial a number or during a call.
Example:
Icon indicating call status
Smith Michael
08912345678
Consultation
Hold
Blind transfer call
Disconnect
Icons for frequent call states
Icon Explanation
The call is active
The call has been disconnected
You have placed the call on hold (e.g. consultation hold)
Your call partner has placed the call on hold
Detailed descriptions of the various functions can be found in the
sections "Basic functions" Æ page 33 and "Enhanced phone functions" Æ page 64.
Press the
interface from a call list (Æ page 27). The telephony interface can be
accessed again from the phonebook (Æ page 30) or the Program/
Service menu (Æ page 30) with the
up a "Show phone display" key for both of these instances (see
Æ page 56) in order to access the telephony interface screen again.
{
3:16
button to go back, for example, to the telephony
O
Call duration
Current call(s)
Context menu with situation-specific
options
N key. However, you can set
24
Getting to know the Octophon
Phonebooks
In addition to a local phonebook, there is a connection to the LDAP corporate directory if administrator has made the necessary settings.
Both phonebooks can be accessed via the telephone menu (Æ page 30).
You can configure a sensor key for the local phonebook.
Personal
Option
Bernoulli, Daniel
Bohr, Niels
Chadwick, James
Curie, Marie
Faraday, Michael
Search contacts
When in the phonebook or directory list view, press the keypad key that
corresponds to the first letter of your search term.
A field opens for you to enter the search term:
UK
K
J L5 (Abc)
The cursor jumps to the first entry in the list that matches the character you
entered in the search field.
Personal phonebook
You can store up to 100 private contacts in your personal phonebook.
These are displayed in alphabetical order in the phonebook list. How to
create contacts is described on Æ page 89. A contact consists of an entry
with a "Last name", "Vorname" and a phone number.
Managing contacts
All saved contacts are listed in alphabetical order in the "Personal" menu.
You can use the "Options" context menu to
• create new contacts Æ page 89
• delete the entire phonebook list Æ page 90
25
Getting to know the Octophon
Using contacts
The following functions are available via the context menu of a selected
contact:
• Calling a contact Æ page 81
• Editing a contact Æ page 89
• Deleting a contact Æ page 90
LDAP directory
If you have access to an LDAP directory (contact the responsible administrator), you can search contacts in a company-wide directory. A userfriendly, advanced search function is available for this.
Searching for a contact
• Simple search Æ page 92
• Quick search Æ page 94.
Using a contact
Calling a contact Æ page 81.
26
Getting to know the Octophon
Messages
Depending on the type and configuration of your communications platform
(contact the relevant administrator), additional messages from services
can be displayed in this list.
A message (Æ page 22) appears on the idle display and the LED on the
O (Æ page 16) flashes to signal new messages or missed calls.
Accessing the menu: Press the
and confirm the relevant submenu.
Records
Messages
Calls
Voicemail
You will find voicemails in the Messages directory (Æ page 41).
You will be shown the following for example:
Voicemail
O key and use the navigator to select
New{1} (3)
Urgent{1} (1)
Non-Urgent{1} (0)
Old{1} (5)
Voice mail
27
Message statistics
Getting to know the Octophon
Calls
This list appears as soon as you receive new missed calls if you select the
Calls option in the Records menu. You can then scroll back to the Calls
menu with the backspace key. The following calls or call attempts are
logged as call lists:
Calls
Missed
Dialed
Received
Forwarded
The number of missed calls and unchecked calls is shown on the idle
display.
Call lists
All calls to your phone are time-stamped and logged in consecutive order
in the call lists.
Each call list may contain up to 30 entries. Once this limit is reached, the
oldest entry in the log is deleted.
Multiple calls from the same number are only listed once. The number of
call attempts is logged in the "Details" context menu and additionally in the
"Missed Calls" log in the list display.
The list contains the phone number as well as the time of the last call.
If you connected a call partner with the corresponding consultation
or second call party, this party's phone number will be entered in the
call list "Received".
Callers with suppressed IDs are listed as "Unknown" in the call lists.
28
Getting to know the Octophon
Example of the call list Missed:
Missed
Options g
(Busch, Wilhelm 12:11
1117 8 ( 2)
Time of call
Number of call attempts
(Benz, Karlg 10:2 5
235689 (1)
(Lessing, Ephraim 7:22
2568900 (1)
Call list options
You can select the following function in the Options context menu:
Delete all Æ page 95
Entry-specific context menu
You can select the following functions for an individual entry:
•Dial Æ page 82
• Details Æ page 95
Call attempts with date and time (up to ten can be saved)
• Delete Æ page 95
Selected new entry with
context menu
Old entry
29
Getting to know the Octophon
Telephone menu
Open the telephone menu using the N key.
Settings
Personal
Phone book
Settings
Program/Service menu
You can make settings here as a user and use this menu to navigate to the
password-protected administration area.
Accessing the menu: Settings Select and confirm the option shown and
then select and confirm the required menu using the navigator.
Settings
Local phonebook
Company-wide
LDAP phonebook
Program/Service menu
User
Admin
Settings for the user
Password-protected
administration area
User settings
You can use the "User" menu to make local function settings for your Octophon and to configure the appearance of your phone to your personal
requirements.
Select a menu with the navigator (Æ page 17):
• "Date and time" Æ page 107
•"Audio" Æ p a ge 111
• "Configuration" e.g. Æ page 65 or Æ page 87
• "Phone" Æ page 56 Æ page 103
• "Locality" Æ page 107
• "Security" Æ page 99
• "Network information" Æ page 31
• "Reset" Æ page 124
30
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