Dell 966w User Manual

Dell™ Photo All-In-One Printer 966 User's Guide

To order ink or supplies from Dell:

1. Double-click the icon on your desktop.

2. Visit Dell's website, or order Dell printer supplies by phone.

www.dell.com/supplies

For the best service, make sure you have the Dell printer Service Tag available.

Finding Information Faxing
About Your Printer Understanding the Software
Understanding the Operator

Panel Menus
Loading Paper and Originals Maintenance
Printing Troubleshooting
Printing From a Memory Card

or USB Key
Copying Appendix
Scanning Licensing Notice

Installing the Dell 966 Internal
Wireless/Ethernet Adapter

Specifications

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the

problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Information in this document is subject to change without notice.
© 2007 Dell Inc. All rights reserved.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks of Dell Inc.; Microsoft

and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Server and Windows NT
are registered trademarks of Microsoft Corporation. Windows Vista is either a trademark or a registered trademark of Microsoft Corporation in
the United States and/or other countries. Bluetooth is a registered trademark owned by Bluetooth SIG, Inc. and is used by Dell Inc. under
license. EMC is a registered trademark of EMC Corporation.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their
products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to
restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227 - 7013 and
in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

Model 966

July 2007 SRV FT715 Rev. A01

Finding Information

What are you
looking for?

Drivers for my
printer
My User's

Guide

How to set up my
printer

Find it here

Drivers and Utilities CD

If you purchased your Dell computer and printer at the same time, documentation and drivers for
your printer are already installed on your computer. You can use the CD to uninstall/reinstall
drivers or access your documentation. Readme files may be included on your CD to provide last­minute updates about technical changes to your printer or advanced technical reference material
for experienced users or technicians.

Setting Up Your Printer poster

Safety
information
How to set up
and use my
printer
Warranty
information

Express Service
Code and Service
Tag number

Owner's Manual

Express Service Code and Service Tag number

This label is located on the printer (see below).

Latest drivers
for my printer
Answers to
technical
service and
support
questions
Documentation
for my printer

Dell Support Website: support.dell.com
The Dell Support website provides several online tools, including:

Solutions—Troubleshooting hints and tips, articles from technicians, and online courses.
Upgrades—Upgrade information for components, such as memory
Customer Care—Contact information, order status, warranty, and repair information
Downloads—Drivers
Reference—Printer documentation and product specifications

How to use

Windows® XP

Documentation
for my printer

How to use
Windows
Vista™
Documentation
for my printer

Windows XP Help and Support Center

1. Click Start® Help and Support.

2. Type a word or phrase that best describes your problem, and then click the arrow icon.

3. Click the topic that describes your problem.

4. Follow the instructions shown on the screen.

Windows Vista Help and Support Center

1. Click

2. Type a word or phrase that best describes your problem, and then click the arrow icon.

3. Click the topic that describes your problem.

4. Follow the instructions shown on the screen.

® Help and Support.

Faxing

Setting Up the Printer With External Devices
Sending a Fax
Receiving a Fax
Changing the Fax Setup
Using Speed Dial
Blocking Faxes
Creating Fax Activity Report

Use your printer to send and receive faxes without having to connect to a computer.
In addition, the Dell Fax Solutions Software is bundled in the Drivers and Utilities CD and should have been installed when

you installed your printer driver. You can also use this faxing software to send and receive faxes.

Equipment Benefits See this section

printer
phone cord (provided)

printer
telephone (sold
separately)
two phone cords (one
provided)

printer
telephone (sold
separately)
answering machine (sold
separately)
three phone cords (one
provided)

printer
telephone (sold
separately)
computer modem (sold
separately)
three phone cords (one
provided)
USB cable (sold
separately)

Make copies and send and receive faxes without the
use of a computer.

Use the fax line as a normal telephone line.
Set up your printer wherever your telephone is.
Make copies and send and receive faxes without
the use of a computer.

Receive both incoming voice messages and faxes. Connecting to an Answering

Increase the number of phone connection outlets. Connecting to a Computer

Connecting Directly to a
Telephone Wall Jack

Connecting to a Telephone

Machine

Modem

Setting Up the Printer With External Devices

Connecting Directly to a Telephone Wall Jack

1. Connect one end of the phone cord to the FAX connector ( —upper connector).

2. Connect the other end of the phone cord to an active telephone wall jack.

Connecting to a Telephone

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall
jack.

2. Remove the blue protective plug from the PHONE jack connector (

3. Connect a phone cord from the telephone to the PHONE jack connector (

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

Belgium, Italy, France, and Switzerland), remove the blue plug from the PHONE jack connector (
connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be able to

use this port for additional devices in these countries.

—bottom connector).

—bottom connector).

—bottom

What if I have a Digital Subscriber Line (DSL)?

DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with analog data. If you
are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid interference with the analog fax
modem signal.

NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not supported for

faxing.

1. Connect the DSL filter to an active telephone line.

2. Connect the printer directly to the output on the DSL filter.

NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service provider if

you need more help.

Connecting to an Answering Machine

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall
jack.

2. Remove the blue protective plug from the PHONE jack connector (

3. Connect a phone cord from the answering machine to a telephone.

4. Connect a phone cord from the answering machine to the PHONE jack connector (

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector (
—bottom connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be

able to use this port for additional devices in these countries.

—bottom connector).

Connecting to a Computer Modem

—bottom connector).

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall
jack.

2. Remove the blue protective plug from the PHONE jack connector ( —bottom connector).

3. Connect a phone cord from the computer modem to the PHONE jack connector ( —bottom connector).

4. Connect a phone cord from the computer modem to a telephone.

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector (
—bottom connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be

able to use this port for additional devices in these countries.

Sending a Fax

Entering a Fax Number

1. From the main menu, press the up or down Arrow button to scroll to Fax.

2. Enter a fax number.

Task Method

Sending to a fax number Use the keypad to enter a number. You can enter a maximum of 64 digits in a

fax number.

Sending a fax to an entry in the
Phone Book

Sending a fax to an extension
number

Sending a fax to an outside line Set a dial prefix:

Enter the number that corresponds to the speed dial number of the contact.
Use the Phone Book menu.

a. Press the up or down Arrow button to scroll to Fax, and then

press the Select button .

b. Press the up or down Arrow button

then press the Select button .

c. Press the up or down Arrow button

Phone Number Search , or Group Search, and then press the Select
button

d. Press the up or down Arrow button

number you want to send the fax to.

Press the asterisk (*) and pound (#) signs, and then use the keypad to enter
the extension number.

a. From the main menu, press the up or down Arrow button

Fax, and then press the Select button .

b. Press the up or down Arrow button

press the Select button .

c. Press the up or down Arrow button

and then press the Select button .

d. Press the up or down Arrow button

press the left or right Arrow button to scroll to Create.

e. Press the Select button

.

.

to scroll to Phone Book, and

to scroll to Name Search,

to scroll to the name or

to scroll to

to scroll to Fax Setup, and then

to scroll to Dialing and Sending,

to scroll to Dial Prefix, and then

Dialing a fax extension while
listening to a telephone line

NOTE: If you are changing the dial prefix, scroll to Modify.

f. Use the keypad to enter the dial prefix. You can enter a maximum of eight

digits for the prefix.

g. Press the Select button

Dial an additional 0 for a two-digit extension or an additional 0 0 for a one-digit
extension. For example, to dial extension 12, enter 120. If the extension is 2,

.

(On Hook) enter 200.

Sending a Fax Using the Operator Panel

1. Make sure your printer is on and connected to an active telephone line.

2. Load the paper. For more information, see Loading Paper

3. Load the original document.

4. Press the up or down Arrow button

5. Use the keypad to enter a fax number or a speed dial number. For more information, see Entering a Fax Number.

6. Press the Start button

.

to scroll to Fax.

.

Sending a Fax Using the Dell All-In-One Center

1. Turn on your printer and computer, and make sure they are connected. Make sure your computer modem is
connected to an active analog telephone line. If you have DSL broadband service on the same phone line that you
are using to fax, you must also have a DSL filter installed. Contact your Internet Service Provider for information.

2. Load your original document.

3. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

® Programs.

c. Click Dell Photo AIO Printer 966.

4. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

5. In the Dell All-In-One Center, you can either:

In the Scan or Fax section, send a single- or multiple-page fax. First, customize your fax job by answering
the questions that appear on your screen.

To send a single-page fax, click Fax Now.
To send a multiple-page fax, click Advanced, select the Scan multiple items before output check box,

and then click OK.

In the Productivity Tools section, click Fax an image, and follow the instructions on the screen.

NOTE: One of the questions on the screen asks if there is more than one page. If there are multiple

pages in your fax, you should choose Yes, prompt me for each page.

Faxing Electronic Documents

1. With the file open, click File® Print.

The Print dialog box opens.

2. In the printer list, select DellFax.

3. Click OK, and then follow the instructions on the screen.

Sending a Broadcast Fax

A broadcast fax allows you to send the same fax to multiple recipients at once. You can enter up to 30 different numbers.

1. Make sure your printer is on and connected to an active telephone line.

2. Load your original document.

3. From the main menu, press the up or down Arrow button

.

4. Use the keypad to enter the fax number. For more information, see Entering a Fax Number

5. Press the down Arrow button

6. Use the keypad to enter the next fax number.

7. Repeat this process until you have entered all phone numbers to which the fax needs to be sent.

to go to the next fax number field.

to scroll to Fax, and then press the Select button

.

NOTE: You can also use the Phone Book or Redial History option to select phone numbers. Each number

you select or enter is added to the fax list until you press the Start button .

8. Press the Start button .

After you initiate the fax, the printer dials the first number, establishes a connection, sends the fax, breaks the
connection, and moves to the next number on the list. This continues until the list has been completed. If the printer is
unable to make a connection to a fax number, the printer moves to the next number on the list. The number to which a
connection was not established is moved to the end of the list, and it is tried again when the rest of the list has been
completed.

NOTE: Fax numbers to which the printer could not establish a connection are retried based on the number of retries

specified in the Dialing and Sending menu.

Manually Dialing a Fax While Listening to a Telephone Line (On Hook
Dial)

1. Make sure your printer is on and connected to an active telephone line.

2. Load an original document.

3. From the main menu, press the up or down Arrow button

.

4. Press the up or down Arrow button

5. Press the Select button to make the printer go off hook.

6. Enter the number to which you want to send a fax. For more information, see Entering a Fax Number

7. Press the Start button

when you are ready to send a fax.

to scroll to On Hook Dial.

to scroll to Fax, and then press the Select button

Sending a Delayed Fax

1. Make sure your printer is on and connected to an active telephone line.

2. Load your original document.

.

3. From the main menu, press the up or down Arrow button

to scroll to Fax, and then enter a fax number. For

more information, see Entering a Fax Number.

4. Press the Select button .

5. Press the up or down Arrow button

to scroll to Delay Sending Fax, and then press the Select button .

6. Use the keypad to specify the hour, and then press the right Arrow button

7. Use the keypad to specify the minutes, and then press the right Arrow button .

8. Use the keypad to specify AM (1), PM (2), or 24Hr (3).

9. Press the Select button

10. Press the Start button

At the designated time, the fax number is dialed, and the fax is transmitted to the designated fax number. If the
fax transmission is unsuccessful, the unsuccessful number is tried again based on the redial settings.

.

.

.

Creating a Fax Cover Page

Using the Operator Panel

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

to scroll to Edit Fax Settings, and then press the Select button.

3. From the Cover Page menu item, press the left or right Arrow button to scroll to Yes, and then press the
Menu button .

4. Use the keypad to enter or change information on the Cover Page screen.

NOTE: You can also enter or change information on the Cover Page using the Printer Setup Utility. For

more information, see Using the Computer

.

Using the Computer

1. With the Dell Fax Solutions open, select Select Settings.

2. Click the Sending Faxes tab.

3. From the Cover Page area, click User Information.

4. Enter information about the sender.

NOTE: You may have already specified this information when you used the Dell Fax Solutions for the first

time.

5. Click OK.

6. From the Cover Page area, click Configure Cover Page.

7. Click Next or Preview to choose a template for your cover page.

8. Add a company logo, if necessary.

a. Click Change.

b. Click Browse.

c. Browse for an image of your company logo, and click Open.

d. Adjust your logo, if necessary.

e. Click OK.

9. Click OK.

Sending a Color Fax

NOTE: The fax machine of the recipient should also support color faxes.

1. Make sure your printer is on and connected to an active telephone line.

2. Load the paper. For more information, see Loading Paper

3. Load the original document. Faxing color documents uses a lot of the printer's memory. We recommend that you
limit the outgoing fax to two pages.

4. Press the up or down Arrow button

5. Press the Select button .

6. Press the up or down Arrow button

7. Press the up or down Arrow button
scroll to Color.

to scroll to Fax.

to scroll to Edit Fax Settings, and then press the Select button .

to scroll to Color, and then press the left or right Arrow button to

.

8. Press the Back button

9. Use the keypad to enter a fax number. For more information, see Entering a Fax Number

10. Press the Start button

twice to go back to the main menu.

.

.

Using Auto Fax Convert

If you are faxing a high-resolution document to a fax machine that prints at a lower resolution, the printer can
automatically adjust the fax you send.

NOTE: If you turn off Auto Fax Convert and you attempt to send a fax that is not compatible with the receiving

fax machine, the fax is not sent and an Unsupported Mode error is displayed.

Auto Fax Convert is on by default. To turn off Auto Fax Convert:

1. On the main menu, press the up or down Arrow button
.

2. Press the up or down Arrow button

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax, and then press the Select button

3. Press the up or down Arrow button to scroll to Dialing and sending, and then press the Select button .

Fax

4. Press the up or down Arrow button
Arrow button to scroll to Off.

5. Press the Back button .

to scroll to Auto Fax Conversion, and then press the left or right

Receiving a Fax

Receiving a Fax Automatically

1. Make sure your printer is on and connected to an active telephone line.

2. Make sure Auto Answer is turned on or is currently within the scheduled on period.

a. From the main menu, press the up or down Arrow button

button .

b. Press the up or down Arrow button

c. Press the left or right Arrow button to scroll to On or Scheduled , and then press the Select button

.

to scroll to Auto Answer.

to scroll to Fax, and then press the Select

d. If you selected Scheduled, the Auto Answer Schedule screen appears. Use the keypad to specify the time

you want Auto Answer to be turned on and turned off.

e. Press the Back button

3. Set the number of rings the printer should allow before answering the incoming fax.

a. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select

button .

b. Press the up or down Arrow button

c. Press the up or down Arrow button

button .

d. Press the up or down Arrow button

e. Press the up or down Arrow button to select the number of rings you want to allow before the printer

receives the fax.

f. Press the Back button

When the number of set rings is detected, the printer automatically receives the fax.

.

to scroll to Fax Setup, and then press the Select button .

to scroll to Ringing and Answering, and then press the Select

to scroll to Pick-up On.

.

Receiving a Fax Manually

1. Make sure your printer is on and connected to an active telephone line.

2. Make sure Auto Answer is turned on or is currently within the scheduled on period.

a. From the main menu, press the up or down Arrow button to scroll to

, and then press the Select

button .

b. Press the up or down Arrow button

c. Press the left or right Arrow button to scroll to On or Scheduled, and then press the Select button

.

d. If you selected Scheduled, the Auto Answer Schedule screen appears. Use the keypad to specify the time

you want Auto Answer to be turned on and turned off.

e. Press the Select button

3. When the telephone rings, pick up the telephone, and listen for the fax calling tone.

4. If you hear the fax calling tone, press DELL# (3355#) on the printer operator panel.

NOTE: DELL# is the default answer code. However, you can change this to any code. For more information,

see Changing the Pickup Code

.

.

to scroll to Auto Answer.

Changing the Pickup Code

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

.

4. Press the up or down Arrow button

.

5. Use the keypad to specify a new one- to seven-digit keycode.

NOTE: Valid characters for the pickup code are 0–9, pound (#), and star (*). Any other characters entered

are ignored.

6. Press the Select button

.

to scroll to Fax Setup, and then press the Select button .

to scroll to Ringing and Answering, and then press the Select button

to scroll to Manual Pickup Keycode, and then press the Select button

Receiving a Fax Using Dell Fax Solutions

1. Click Start® Programs or All Programs ® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Receiving Faxes, choose how you want to receive the fax. Select Automatically if you want the software to
receive faxes, or Manually if you want to decide when to answer incoming faxes. If you choose to manually
receive the fax, you have to click Answer Now whenever someone is attempting to send you a fax.

3. Select the check box beside Print incoming faxes if you want all incoming faxes printed upon receipt.

Printing a Long Fax

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button .

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the If Too Big menu item, press the left or right Arrow button

5. Press the Back button .

If you have purchased and installed the optional paper tray, you can load paper of different sizes in the trays. For
example, you can load letter size plain paper in Tray 1 and load legal size paper in Tray 2. The printer automatically picks
the paper that will match the size of the incoming fax. For more information, see Understanding Tray Linking

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Printing, and then press the Select button .

to choose an option.

.

Printing a Fax on Both Sides of the Page

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button .

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the 2-Sided Print menu item, press the right or left Arrow button to scroll to 2 Sided Print.

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Printing, and then press the Select button .

5. Press the Back button .

Changing the Fax Setup

Using the Operator Panel

If you are using your printer as a standalone fax machine, you can change the fax settings from the Edit Fax Settings
menu and Fax Setup menu. Changes made on the Edit Fax Settings menu are temporary and are cleared after the fax
has been sent or cancelled. On the other hand, changes on the Fax Setup menu are permanent and are applicable to all
fax jobs. For more information, see Edit Fax Settings Menu

Using the Computer

You can access the Printer Setup Utility if you want to configure the printer's fax settings from your computer.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

and Fax Setup Menu.

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Printer Setup Utility.

® Programs.

Phone Book

On this tab: You can:

Dialing and
Sending

Ringing and
Answering

Specify a dial method.
Enter a dial prefix.
Set the dial volume.
Enter your fax number and your name.
Specify the number of times you want the machine to redial and the time between those attempts
if the fax cannot be sent on the first try.
Choose whether to scan the entire document before or after dialing the number.
Specify a maximum send speed and a print quality for outgoing faxes.
Convert the fax automatically to be compatible with the receiving fax machine regardless of the
send settings.

Specify the number of rings before the machine receives the incoming fax.
Specify a distinctive ring if your phone line has distinctive ring service activated.
Set the ring volume.
Choose whether to use error correction.
Choose a Caller ID pattern (1 if telephones in your country have a detection pattern using FSK or
2 if telephones in your country have a detection pattern using DTMF). The Caller ID detection
pattern is determined by the country or region you selected during initial setup. If phones in your
country use two detection patterns, call your telecommunications company to know which pattern
it subscribes to.
Specify a manual answer code. The default code is DELL# (3355#).
Choose whether you want to answer incoming faxes automatically or at a scheduled time.
Specify the time when incoming faxes are answered automatically.
Select whether you want to forward a fax, or print it and then forward it.
Specify a fax number to which faxes are forwarded.
Manage blocked faxes.

Fax
Printing/Reports

Speed Dial Add to, create, or edit the speed dial or group dial speed dial lists.
Cover Page

Choose to automatically resize oversize faxes so they print on one page, or keep the oversized fax
to scale and print on two pages.
Choose whether you want to print a footer (date, time, and page number) on each page.
If an optional second paper tray is installed, choose from which tray the printer picks paper.
Choose Auto if you want the printer to pick the paper that matches the size of the incoming fax.
If an optional duplex is installed, choose if you want to print on both sides of the page.
Specify when to print a fax activity report.
Specify when you want to print a fax confirmation.

Specify if you want to send a cover page for outgoing faxes.
Edit or update the information that will appear on your cover page.
Choose a priority for your outgoing fax.
Include a short message.

Using Speed Dial

To make sending faxes easier, you can assign a speed dial number to 89 individual contacts and 10 groups that can hold
up to 30 phone numbers each.

Creating a Speed or Group Dial List

Adding an Entry to the Speed Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button to scroll to

, and then press the Select button .

3. Press the up or down Arrow button to scroll to Add Entry, and then press the Select button .

4. Use the keypad to enter a Name and Fax Number.

NOTE: The lowest possible speed dial number is automatically assigned to this contact. You cannot change

the speed dial number.

5. Press the Back button

.

Adding an Entry to the Group Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Use the keypad to assign a name and fax numbers to the group. Press the down Arrow button
number. You can also use the Name Search, Phone Number Search, or Redial History option to select phone

numbers. Each number you select or enter is added to the group dial list.

NOTE: The lowest possible group dial number is automatically assigned to this contact. You cannot change

the speed dial number.

5. Press the Back button

.

to scroll to Phone Book, and then press the Select button .

to scroll to Add Group, and then press the Select button .

to enter another

Using a Speed or Group Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Use the keypad to enter the two-digit speed dial number.

3. Press the Start button .

NOTE: When you are entering numbers, if you only enter two numbers and an entry corresponds to this number,

the printer assumes you are entering a speed dial entry. If the number you entered does not correspond to any
entry in the Phone Book, the printer assumes you are entering an extension number.

Blocking Faxes

Create a Blocked Fax List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

to scroll to Fax Setup, and then press the Select button .

3. Press the up or down Arrow button

4. Press the up or down Arrow button

to scroll to Fax Blocking, and then press the Select button .

to scroll to Blocked Fax Add Entry, and then press the Select button

.

5. Use the keypad to specify a name.

6. Use the keypad to enter a fax number, and then press the Select button

NOTE: The lowest possible blocked fax number is automatically assigned to this contact. You cannot change

the blocked fax number.

.

Turning on Fax Blocking

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the Blocked List menu item, press the left or right Arrow button

5. Press the Select button .

If the printer detects a fax from one of the numbers on the Blocked Fax List, the transmission is disconnected.

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Blocking, and then press the Select button .

to choose On.

Blocking Faxes Without Caller ID

1. From the main menu, press the up or down Arrow button to scroll to Fax, and press the Select button.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Press the left or right Arrow button

5. Press the Select button.

to scroll to Fax Setup, and press the Select button.

to scroll to Fax Blocking, and press the Select button.

to choose On from Block No-ID.

If the printer detects a fax from a machine without Caller ID, the transmission is disconnected.

Creating Fax Activity Report

Using the Operator Panel

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the History and Reports menu, you can view or print your fax activity.

to scroll to Fax Setup, and then press the Select button .

to scroll to History and Reports, and then press the Select button .

Using the Computer

Creating a Report for Sent or Outgoing Faxes

1. Click Start® Programs or All Programs® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Sending Faxes, click Create Report.

3. Select a date range for your report.

4. Click the print button in the upper-left corner of the dialog to print the fax report.

Creating a Report for Received and Incoming Faxes

1. Click Start® Programs or All Programs® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Receiving Faxes, click Create Report.

3. Select a date range for your report.

4. Click the print button in the upper-left corner of the dialog to print the fax report.

About Your Printer

Understanding the Printer Parts
Understanding the Operator Panel

You can use your printer to do a variety of things. A few important things to note:

If the printer is connected to a computer, you can use either the printer operator panel or the printer software to
produce quality documents.

You do need to connect your printer to a computer to print, scan, or use the Save Photos to Computer function
or the Print Files mode.

You do not need to connect your printer to a computer to make photocopies, send faxes, or print from memory
cards or a PictBridge-enabled camera.

NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone line before you

can send a fax.

NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone line attached to

your computer.

Understanding the Printer Parts

Number: Part: Description:

1 Automatic

Document
Feeder (ADF)

Part that feeds original documents into the printer.

2 Printer unit Unit you lift to gain access to the ink cartridges.
3 Operator panel Panel on the printer you use to control copying, scanning, faxing, and printing. For more

information, see Understanding the Operator Panel
4 Paper tray Tray that holds blank paper.
5 Optional paper

tray

6 Paper exit tray Tray that holds the paper as it exits the printer.

Tray that you can purchase separately to increase the amount of blank paper that your

printer can hold.

NOTE: Pull the paper exit tray stop straight out to extend it.

.

7 PictBridge

connector

The connector you use to connect your PictBridge-enabled digital camera or a USB key to

your printer.
8 Memory card

9 Top cover with

10 ADF input tray Tray that holds original documents. Use it to scan, copy, or fax multiple-page documents.

slots

integrated ADF
exit tray

Slots into which you insert a memory card containing digital pictures.

NOTE: The LCD only displays JPG files found on the memory card. To view other image

types stored on the memory card, open the Memory Card Manager. For more information,

see Using Memory Card Manager

Top of printer that holds your document or photo flat while you scan it. You can also pick

up your original document after it has gone through the ADF here.

.

11 Express Service Code

Identify your printer when you use support.dell.com or contact technical support.
Enter the Express Service Code to direct your call when contacting technical support.

NOTE: The Express Service Code is not available in all countries.

12 Supplies Reorder Label To order ink cartridges or paper, visit www.dell.com/supplies

.

13 FAX connector (

— upper

connector)

14 PHONE jack

connector (
bottom

connector)

—

Slot into which you plug an active telephone line to send and receive faxes.

NOTE: Do not connect additional devices to the FAX connector (

not connect a DSL (digital subscriber line) or ISDN (integrated services digital network) to the
printer without using a digital line filter.

Slot on your printer into which you plug additional devices, such as a data/fax modem,
telephone, or answering machine. Remove the blue plug before use.

NOTE: If the phone communication is serial in your country (such as Germany, Sweden,

Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from
the PHONE jack connector (

terminator for faxing to work correctly. You will not be able to use this port for additional devices

— bottom connector), and then insert the supplied yellow

— upper connector), and do

in these countries.

15 USB connector Slot into which you plug the USB cable (sold separately). The other end of the USB cable plugs

NOTE: Do not unplug your printer from the electrical outlet when not in use. Your

into your computer.

16 Rear access door

(beneath the
optional duplex
unit)

Part that you have to open to clear paper jams.

17 Optional duplex

unit

18 Optional Dell 966

Internal
Wireless/Ethernet
Adapter

19 Power cord

connector

20 Power supply Supplies power to the printer.

21 Back cover Cover that you have to remove to install the Dell 966 Internal Wireless/Ethernet Adapter.

Part that you can purchase separately to print on both sides of the paper.

A networking device that you can purchase separately to set up your printer on a wireless
network.

Connects printer power supply to the power outlet using the supplied country-specific power
cord.

NOTE: The power supply is removable. When the power supply is removed from the printer, but

remains plugged into a power outlet, an LED is illuminated to notify you that power is present.

NOTE: If the power is off when you unplug your printer, the power will be off when you plug it

back in.

Understanding the Operator Panel

Number Use

the:

1 LCD display Display scanning, copying, faxing, and printing options as well as status and error

2 Menu

button

3 Arrow

buttons

4 Start

button

5 Select

button

6 Power

button

To:

messages.
Enter a menu or a submenu.

Navigate menus and menu items.
Decrease/increase the number of copies.
Change the selected modes.
Navigate photos on a memory card or digital camera.
Increase or decrease the values when setting the date and time.

Initiate a copy, scan, or fax.

Select a menu item.
Select an image to be printed (in Photo mode).
Initiate a paper feed by holding the button for three seconds.

Turn your printer on or off.

printer needs power to perform regular maintenance on cartridges.

7 Cancel

button

NOTE: To conserve power, press and hold the Power button to put your printer

on a 1 Watt–Off State. Your printer consumes minimal power at this state.

Cancel a scan, print, or copy job in progress.
Cancel a copy job (using only the printer), and eject the page.
Exit a menu, and return to the default settings.

8 Back

button

9 Keypad Enter numerical data or text.

Return to the previous menu or screen.
Save the changes made on a sub-menu temporarily.

Understanding the Software

Using the Dell All-In-One Center
Using the Dell Fax Solutions Software
Using Printing Preferences
Using Memory Card Manager
Dell Ink Management System
Removing and Reinstalling Software

The printer software includes:

Dell All-In-One Center– Allows you to perform various scan, copy, fax, and print operations with newly scanned
and previously saved documents and images.

Dell Fax Solutions Software– Allows you to fax electronic or scanned documents.

Printing Preferences– Allows you to adjust printer settings.

Memory Card Manager– Allows you to display, manage, edit, print, and scan photos from your memory card or

USB memory key to your computer.

Dell Ink Management System™– Warns you when your printer is running low on ink.

Using the Dell All-In-One Center

The Dell All-In-One Center allows you to:

Scan, copy, fax, and use productivity tools.

Select where you want to send the scanned image.

Select the quantity and color of your copies.

Access troubleshooting and maintenance information.

Preview images you want to print or copy.

Manage photos (copy them to folders, print them, perform creative copying).

NOTE: You cannot scan over a network using the Dell All-In-One Center.

To access the Dell All-In-One Center:

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center includes four main sections:

In this section: You can:

Preview Now

Scan and Fax

Copy

® Programs.

Select a portion of the preview image to scan or copy.
View an image of what will be printed or copied.

Select the program where you want to send the scanned image.
Select the type of image being scanned.
Select a quality setting for your scan.
Select Scan Now.
Select Fax Now.

NOTE: Click See More Scan Settings to view all settings.

Select the quality and color of your copies.
Select a quality setting for your copies.
Specify the blank paper size.
Specify the size of the original document being copied.
Lighten or darken your copies (this can also be accomplished using the operator panel).
Enlarge or reduce your copies.

NOTE: Click See More Copy Settings to view all settings.

Productivity Tools

For more information, click Help in the Dell All-In-One Center.

Fax using PC modem.
E-mail an image or document.
Repeat an image several times on one page.
Enlarge or reduce an image.
Print an image as a multi-page poster.
Save an image on your computer.
Edit text found in a scanned document (Optical Character Recognition).
Modify an image with a photo editor.

Using the Dell Fax Solutions Software

The Dell Fax Solutions Software allows you to:

Send and receive faxes.

Manage your phonebook.

Create a cover page.

View fax history.

Create a fax report.

Adjust other fax settings.

To access the Dell Fax Solutions Software:

1. Click Start® Programs or All Programs® Dell PC Fax.

2. Select Dell PC Fax.

For Windows Vista:

a. Click

b. Click Dell PC Fax.

c. Click Dell PC Fax.

The Dell Fax Solutions Software has two main sections. When you save the settings, they apply to every fax you send or
receive.

In this section: You can:

Sending Faxes

Receiving Faxes

® Programs.

Send a new fax.
Manage your phonebook.
Set a template for your cover page.
Specify information for the cover page.
View a list of sent and outgoing faxes.
Create a report on sent and outgoing faxes.
Specify if you want to use a fax header.
Specify the number of times the printer attempts to send the fax when a transmission fails.
Specify the driver you want to use in scanning the document you want to fax.

Specify how you want incoming calls to be answered.
Choose to print incoming faxes.

View a list of received and incoming faxes.

Create a report of received and incoming faxes.

Print Setup Quality/Speed — Select Automatic, Draft, Normal, or Photo depending on your desired output quality.

Set the number of rings before a call is answered.
Block junk faxes.

You can view more options when you click Sending Settings or Received Settings. Click on each tab, and change the
settings as necessary.

Using Printing Preferences

You can change your printer settings in Printing Preferences depending on the type of project you want to create.
To access Printing Preferences when a document is open:

1. Click File® Print.

The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

To access Printing Preferences when a document is not open:

1. In Windows XP, click Start® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

b. Click Hardware and Sound.

c. Click Printers.

® Control Panel.

2. Right-click the printer icon, and then select Printing Preferences.

NOTE: Changes made to the printer settings from the Printers folder become the default settings for most

programs.

Tab Options

Draft is the fastest option but should not be selected if you have a photo cartridge installed.

Media Type — Allows you to set the paper type manually, or have the printer detect the paper type
automatically.

Paper Size — Select the size of your paper.
Print in black and white — Print your color images in black and white to save the ink in your color

cartridge.

NOTE: You cannot select this setting if you have selected Use Color Cartridge for all Black Printing.

Borderless — Select the check box if you want to print borderless photos.
Orientation — Select how the document is arranged on the printed page. You can print using portrait or

landscape orientation.
Envelope — Select the check box if you want to print an envelope. The Paper Size area lists the envelope

sizes available for printing.
Copies — Customize how the printer prints several copies of a single print job: Collated, Normal, or

Print Last Page First.

Advanced 2-sided printing — Select this to print on both sides of the paper. Select from Automatic, Manual, or

Print Duplex.
Layout — Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless.
Automatic Image Sharpening — Automatically select the best image-sharpening level based on image

content.
Dell Customer Experience Improvement Program — Allows you to access information about, and change

your status in, the Dell Customer Experience Improvement Program.
More Options — Allows you to specify Appearance Mode and Complete-A-Print settings. You can also

view the paper type that the printer detects.

Maintenance Install Ink Cartridges

Clean Ink Cartridges
Align Ink Cartridges
Print a Test Page
Network Support

Using Memory Card Manager

Memory Card Manager allows you to display, manage, edit, print, and save photos from your memory card or USB

memory key to your computer.

To launch Memory Card Manager:

1. Insert a memory card into the memory card slot or a USB memory key into the PictBridge port on the front of the
printer.

NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of the memory card

or USB key while actively reading, writing, or printing from these devices. Data corruption can occur.

2. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

3. Select Memory Card Manager.

® Programs.

Dell Ink Management System

Each time you print a job, a printing progress screen appears, which shows the progress of the print job as well as the
amount of ink remaining and the approximate number of pages remaining in the cartridge. The page counter is hidden
during the first 50 pages of cartridge use, until printing habits are learned and a more accurate count can be given. The
number of pages remaining changes as a result of the type of print jobs the printer completes.

When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to print. This warning
is displayed every time you print until you install a new ink cartridge. For more information, see Replacing Ink Cartridges

When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen when you try to
print. If you continue printing, the print job may not print as you expect.

If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge (Process Black) by
selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print and click
Continue Printing, Process Black is used for all black printing until the black cartridge is replaced, or the option is
cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does
not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically
reset when a new or different cartridge is installed.

.

If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by selecting Complete-A-
Print before clicking the Continue Printing button. If you select Complete-A-Print, and click Continue Printing, all
color documents will print in black and white until the color cartridge is replaced or the option is cleared from More
Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again
until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new
or different cartridge is installed.

Removing and Reinstalling Software

If your printer does not function properly, or communication error messages appear when using your printer, you can
remove and reinstall the printer software.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Click Uninstall Dell Photo AIO Printer 966.

3. Follow the instructions on the screen.

4. Restart your computer.

5. Insert the Drivers and Utilities CD, and then follow the instructions on the screen.

If the installation screen does not appear:

a. In Windows XP, click Start® My Computer.

In Windows 2000, double-click My Computer from your desktop.
In Windows Vista, click

b. Double-click the CD-ROM drive icon, and then double-click setup.exe.

® Programs.

® Computer.

c. When the printer software installation screen appears, click Personal Installation or Network

Installation.

d. Follow the instructions on your screen to complete the installation.

Understanding the Operator Panel Menus

Copy Mode Setup Mode

Photo Mode Maintenance Mode

Print Files Mode PictBridge Mode

Fax Mode Bluetooth Mode

Scan Mode

Copy Mode

To view or change the Copy Mode menu:

1. From the main menu, use the up or down Arrow button

2. Press the Select button .

Copy menu
item

Color

Copies 1–99
Reduce/Enlarge

Settings

Color*
Black & White

50%
100%*
200%
Custom%
Fit to Page
2 x 2 Poster
3 x 3 Poster
4 x 4 Poster

to scroll to Copy.

Quality

Lighter/Darker Press the left or right Arrow button to adjust the brightness.
Paper Handling Press the Select button

Collate

2-Sided Copies

Draft
Normal
Photo
Auto*

to enter the Paper Handling menu, and then select the size and type of

the blank paper loaded in the input tray. If you have an optional input tray, you can also specify the
paper source. For more information, see Paper Handling Menu.

Off*
On

1-Sided Original, 1-Sided Copy*
1-Sided Original, 2-Sided Copy
2-Sided Original, 1-Sided Copy

2-Sided Original, 2-Sided Copy

N-up

1-up*
2-up
4-up

Layout

Content Type

Change Default
Settings

* Factory default setting

1 Per Page*
4 Per Page
9 Per Page
16 Per Page

Text & Graphics*
Photo
Text Only
Line Drawing

Press the Select button to enter the Copy Default Settings menu. For more information, see

Copy Default Settings Menu

.

Photo Mode

Most digital cameras use a memory card to store photos. Your printer supports the following digital media:

CompactFlash Type I and II

Memory Stick

Memory Stick PRO

Memory Stick Duo (with adapter)

Microdrive

Secure Digital

Mini SD (with adapter)

MultiMedia Card

xD-Picture Card

To view or change the Photo mode settings:

1. Insert a memory card. The printer automatically switches to Photo mode after the card is read.

NOTICE: Do not remove the memory card or touch the printer in the area of the memory card while the light

is blinking.

2. Press the Select button

.

Photo Card Mode menu

Menu
item

View
Slideshow

Settings

Press the Select button
of the photos on the memory card. Highlight the speed you want, and then press the Select button

to enter the Slideshow menu where you can specify the speed of the slideshow

to

start the slideshow.

Browse
and Print
Photos

Press the Select button
browse photos, or press the Start button

to enter Photo Preview mode. Press the left or right Arrow button to

to print photos directly from the preview screen.

Print All
Photos

Save
Photos to
Computer

Change
Default
Settings

Print
Camera
Selection

Press the Select button to enter the Print All Photos screen where you can specify the number of
photos printed on a page.

NOTE: Only photos stored in the JPG format can be printed directly from the memory card. If you want to

print photos stored on the memory card in a different file format, the photos must be transferred to your
computer before printing.

Press the Select button
your computer.

Press the Select button

Print Settings Menu or Photo Default Settings Menu.

Press the Select button
information, see Camera Selection Preview

NOTE: This item is displayed only if there is a DPOF (Digital Print Order Format) selection in your memory

card.

to enter Save to PC mode. You can save the photos on the memory card to

to enter the Photo Default Settings menu. For more information, see Photo

twice to display the selections that you made using your camera. For more

.

Photo More Options Menu

The Photo More Options menu is accessed by pressing the Menu button while you have selected a photo in the
Photo Preview mode.

Menu item Settings

Edit Photo Press the Select button to enter the Photo Edit Mode menu. For more information, see Photo Edit

Mode Menu.

View Full
Screen

Change Print
Settings

Print Preview Press the Select button to see a preview of the print job for the selected photo.

Press the Select button to view the photo full-screen.

Press the Select button

Photo Print Settings Menu or Photo Default Settings Menu

to enter the Photo Default Settings menu. For more information, see

.

Photo Edit Mode Menu

You can access the Photo Edit Mode menu by selecting Edit Photo from the Photo More Options menu.

Menu
item

Brightness Press the left or right Arrow button
Rotate

Settings

to specify a darkness setting (middle setting is default).

Clockwise *
Counter Clockwise

Crop Press the Select button , and then press the left or right Arrow button to choose between Shrink

or Expand option

expand the area of interest box.

Pan Press the Select button

outside the area of interest box.

Remove
Red Eye

No*
Yes

. Press the left or right Arrow button repeatedly to shrink or

, and then use the Arrow buttons until the portion that you want to crop is

* Factory default setting

Photo Print Settings Menu or Photo Default Settings Menu

You can access the Photo Print Settings menu by selecting Change Default Settings from the Photo Card Mode
main menu or by selecting Change Print Settings from the Photo More Options menu.

Menu
item

Photo
Size

Layout

Settings

Automatic

NOTE: The setting changes to Automatic if the selected photo size cannot fit onto the layout specified.

Hagaki
L
2L
60x80 mm
A6
10x15 cm
A5
B5
A4
13x18 cm

3.5x 5"
4x6"
5x7"
8x10"

8.5x11"

Automatic*
Borderless (1 per page)
One Photo Centered
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page

Quality

Paper
Handling

* Factory default setting

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu, and then select the size and type of the
blank paper loaded in the input tray. If you have an optional input tray, you can also specify the paper

source. For more information, see Paper Handling Menu.

Camera Selection Preview

The Camera Selection Preview is accessed by pressing the Select button from the Print Camera Selections menu.

To navigate through the camera selections, press the left or right Arrow button
the photos using the current print settings.

To alter the print settings, press the Menu button
Settings, and press the Select button

.

. From the Photo Card Mode menu, scroll to Change Photo Print

. Press the Start button to print

Print Files Mode

Use the Print Files mode to print Microsoft® Office files stored on your USB key or memory card. The printer recognizes
Microsoft Office files that have filename extensions *.DOC, *.XLS, and *.PPT.

To view or change the Print Files Mode menu settings:

1. Make sure that the printer is connected to your computer that has Microsoft Office installed.

2. Insert a memory card into the card slots or a USB key into the PictBridge port.

NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of the memory card

or USB key while actively reading, writing, or printing from these devices. Data corruption can occur.

3. Press the up or down Arrow button

Print Files Mode Menu

Menu
item

Quality

Paper
Handling

Change
Default
Settings

* Factory default settings

Settings

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu, and then select the size and type of the
blank paper loaded in the input tray. If you have an optional input tray, you can also specify the paper

source. For more information, see Paper Handling Menu.
Press the Select button

File Default Settings Menu.

Fax Mode

to scroll to Print Files, and then press the Select button.

to enter the Print Files Default Settings menu. For more information, see Print

To view or change the Fax Mode menu:

1. From the main menu, press the up or down Arrow button

2. Press the Select button .

In order for faxing to function properly:

The printer's FAX connector ( —upper connector) must be connected to an active telephone line. See Setting Up

the Printer With External Devices for setup details.

NOTE: You cannot fax with a DSL (digital subscriber line) or ISDN (integrated signature digital network)

unless you purchase a digital line filter. Contact your Internet Service Provider for more details.

If you are using the Dell Fax to send a fax from within an application, the printer must be connected to a
computer with a USB cable.

Fax Options Menu

Menu item Action

Fax Number
Window

Use the keypad to enter the number to which you want to send a fax. The number displays in the
window.

to scroll to Fax.

NOTE: If you have already entered a number on the Fax main menu, then you can also use this window

to enter another number and send a broadcast fax.

Phone Book Press the Select button to enter the Phone Book menu. For more information, see Phone Book

Redial
History

On Hook Dial Press the Select button
Delay

Sending Fax
Auto Answer

Edit Fax
Settings

Fax Setup Press the Select button to enter the Fax Setup menu. For more information, see Fax Setup Menu.

* Factory default settings

Menu.

Press the Select button to view the redial history. The last five numbers dialed are displayed on the
screen.

to enter the On Hook Dial mode.

Press the Select button
specify the time you want the fax to be sent.

On*
Scheduled—Press the Select button to enter the Auto Answer Schedule menu. For more

information, see Auto Answer Schedule Menu
Off

Press the Select button to enter the Edit Fax Settings menu. For more information, see Edit Fax

Settings Menu.

to view the Delay Sending Fax screen. On this screen, use the keypad to

.

Phone Book Menu

The Phone Book menu is accessed by selecting Phone Book from the Fax Mode menu. You can also access this menu
by selecting Speed Dial Phone Book from the Fax Setup menu.

You can specify up to 99 speed dial numbers—89 individual fax speed dial numbers and 10 group dial entries of up to 30
numbers each.

Menu item Action

Name Search Press the Select button to enter the Name Search menu. For more information, see Name

Search Menu.

Phone Number
Search

Add Entry Press the Select button to enter the Phone Book: Add Entry menu. For more information, see

Group Search Press the Select button to enter the Group Search menu. For more information, see Group

Add Group Press the Select button to enter the Phone Book: Add Group menu. For more information, see

Print List Press the Select button to print the phone book stored on your printer.

Press the Select button to enter the Phone Book Search menu. For more information, see

Phone Number Search Menu

Phone Book Add Entry Menu

Search Menu.

Phone Book Add Group Menu

.

.

.

Name Search Menu

You can access the Name Search menu by selecting Name Search from the Phone Book menu.

Menu item Action

Search Criteria
Window

Speed dial The names for the speed dial entries are shown. The number of speed dials listed depends on the

Use the keypad to enter a letter. The list automatically scrolls to the appropriate place in the phone
book.

number of speed dials you specified on your printer.

Phone Number Search Menu

You can access the Phone Book Search menu by selecting Phone Number Search from the Phone Book menu.

Menu item Action

Search Criteria
Window

Speed dial The fax numbers for the speed dial entries are shown. The number of speed dials listed depends on the

Use the keypad to enter a number. The list automatically scrolls to the appropriate place in the phone
book.

number of speed dials you specified on your printer.

Phone Book Edit Entry Menu

You can access the Phone Book: Edit Entry menu by pressing the Menu button when a speed dial number is
highlighted in either the Phone Number Search or Name Search menus.

Menu item Action

Name Use the keypad to edit the name for the contact.
Fax Number Use the keypad to edit the fax number for the contact.
Speed Dial Number The speed dial number assigned to this contact is displayed.

NOTE: The speed dial number is automatically assigned. You cannot modify the speed dial number.

Delete Entry Press the Select button

to delete the entry from the phone book.

Phone Book Add Entry Menu

You can access the Phone Book: Add Entry menu by selecting Add Entry from the Phone Book menu.

Menu item Action

Name Use the keypad to enter the name for the contact.
Fax Number Use the keypad to enter the fax number for the contact.
Speed Dial Number The lowest available speed dial number is assigned for the contact.

NOTE: The speed dial number is automatically assigned. You cannot modify the speed dial number.

Group Search Menu

You can access the Group Search menu by selecting Group Search from the Phone Book menu.

Menu item Action

Search Criteria
Window

Speed dial The fax numbers for the group entries are shown. The number of groups listed depends on the

Use the keypad to enter a letter.

number of groups specified in your printer.

Phone Book Edit Group Menu

You can access the Phone Book: Edit Group menu by pressing the Menu button when a speed dial number is
highlighted in the Group Search menu.

Menu item Action

Name Use the keypad to edit the name for the group.
Fax Number Use the keypad to edit the fax numbers for the group.
Speed Dial Number The speed dial number assigned to this group is displayed.

NOTE: The speed dial number is automatically assigned. You cannot modify the speed dial number.

Delete Entry Press the Select button

to delete the entry from the phone book.

Phone Book Add Group Menu

You can access the Phone Book: Add Group menu by selecting Add Group from the Phone book menu.

Menu item Action

Name Use the keypad to enter a name for the group.
Fax number

window
Name Search Press the Select button

Phone Number
Search

Redial History Press the Select button to display the redial history. The last five numbers dialed are displayed

Speed Dial
Number

Use the keypad to enter the fax numbers for the group.

to enter the Name Search menu. For more information, see Name

Search Menu.

Press the Select button to enter the Phone Book Search menu. For more information, see

Phone Number Search Menu

on the screen.
The lowest available speed dial number is assigned to this group.

NOTE: The speed dial number is automatically assigned. You cannot modify the speed dial number.

.

Auto Answer Schedule Menu

You can access the Auto Answer Schedule menu by selecting Scheduled from the Auto Answer option on the Fax
Mode menu or by selecting Auto Answer Schedule from the Ringing and Answering menu.

When Auto Answer is turned on, the fax machine answers incoming faxes without user intervention. When Auto
Answer is turned off, incoming faxes must be answered manually.

Menu item Action

Current Time Displays the current time.
Turn Auto Answer On at Use the keypad to specify the time when you would like to turn Auto Answer on.
Turn Auto Answer Off at Use the keypad to specify the time when you would like to turn Auto Answer off.

Edit Fax Settings Menu

You can access the Edit Fax Settings menu by selecting Edit Fax Settings from the Fax Mode menu.
The settings changed on this menu are temporary and will only be applicable to the fax job that you are sending at the

time. They will not apply to your subsequent faxes.

Menu item Action

Cover Page

Color

Quality

Yes
No*

Black & White*
Color

Standard*
Fine
Superfine
Ultrafine

Lighter/Darker Press the left or right Arrow button to specify a darkness setting (middle setting is default).

* Factory default settings

Cover Page Menu

You can access the Cover Page menu by pressing the Menu button when Cover Page is highlighted in the Edit Fax
Settings menu. From the Cover Page menu, press the Menu button

to edit the contents of your cover page.

Menu
item

From #

Your
Name

Your
Phone #

Your
Fax #

Priority

Action

Leave Blank*
From #1
From #2
From #3
From #4
From #5

NOTE: To assign or change information in the From menu, scroll to the option that you want to edit, and

then press the Menu button
Displays the name of the sender.

Displays the phone number of the sender.

Use the keypad to enter your fax number.

None*
FYI
Please Reply
Urgent

. Use the keypad to enter information about the sender.

Message Use the keypad to enter your message for the recipient.

* Factory default settings

Fax Setup Menu

You can access the Fax Setup menu by selecting Fax Setup from the Fax Mode menu or by selecting Change Fax
Default Settings from the Setup menu. The settings made on this menu apply to all fax jobs that you will send or

receive, unless you restore the settings to factory defaults.

Menu item Action

Speed Dial Phone
Book

History and
Reports

Ringing and
Answering

Fax Printing Press the Select button to enter the Fax Printing menu. For more information, see Fax Printing

Dialing and
Sending

Press the Select button to enter the Phone Book menu. For more information, see Phone Book

Menu.

Press the Select button to enter the History and Reports menu. For more information, see

History and Reports Menu

Press the Select button to enter the Ringing and Answering menu. For more information, see

Ringing and Answering Menu

Menu.

Press the Select button to enter the Dialing and Sending menu. For more information, see

Dialing and Sending Menu

.

.

.

Fax Blocking Press the Select button to enter the Fax Blocking menu. For more information, see Fax Blocking

Menu.

History and Reports Menu

You can access the History and Reports menu by selecting History and Reports from the Fax Setup menu.

Menu item Action

View History on Screen Press the

Select

button to display the fax history on the screen.
Print Sent History Press the Select button
Print Received History Press the Select button
View Pending Faxes Press the Select button
Report

Print Fax Activity History Press the Select button to print a history of your fax activity.
Confirmation

* Factory default settings

Manual Print*
Every 40 Jobs

Off
On Error*
For All

to print a history of sent faxes.
to print a history of received faxes.
to display information about pending faxes on the screen.

Fax History More Options Menu

You can access the Fax History More Options menu by highlighting one of the numbers shown on the Fax History
screen and pressing the Select button

Menu item Action

.

Redial This
Number

Add Number to
Phone Book

Add Number to
Blocked Faxes

Clear All History Press the Select button

Press the Select button to enter the Fax Mode menu with the selected number displayed in the
Fax Number Window.

Press the Select button
automatically populated with the current fax number.

Press the Select button
automatically populated with the current fax number.

to enter the Phone Book: Add Entry menu with the fax number field

to enter the Blocked Fax: Add Entry menu with the fax number field

to clear the fax activity log.

Ringing and Answering Menu

You can access the Ringing and Answering menu by selecting Ringing and Answering from the Fax Setup menu.

Menu
item

Ring
Volume

Pick-up
On

Action

Off
Low*
High

1st Ring
2nd Ring
3rd Ring*
5th Ring

Distinctive
Ring

Auto
Answer
Schedule

Any Ring*
Single Ring
Double Ring
Triple Ring

Press the Select button

Answer Schedule Menu.

to enter the Auto Answer Schedule menu. For more information, see Auto

Fax

Forward

Fine

Off*
Forward
Print & Forward

Manual
Pickup
Key Code

Caller ID
Pattern

* Factory default setting

Press the Select button
specify a new code, and then press the Select button

NOTE: The default code is DELL# (3355#).

Pattern 1 (FSK)*
Pattern 2 (DTMF)

NOTE: The Caller ID detection pattern is determined by the country or region you selected during initial

setup. If phones in your country use two detection patterns, call your telecommunications company to
know which pattern it subscribes to.

to display the Pickup Code menu. To change the code, use the keypad to

.

Fax Printing Menu

You can access the Fax Printing menu by selecting Fax Printing from the Fax Setup menu.

Menu
item

If Too
Big

Action

Fit to Page*
Use Two Pages

Fax
Footer

2-Sided
Print

Paper
Handling

* Factory default settings

On*
Off

1 Sided Print*
2 Sided Print

Press the Select button to enter the Paper Handling menu, and then select the size and type of the
blank paper loaded in the input tray. If you have an optional input tray, you can also specify the paper

source. For more information, see Paper Handling Menu.

Dialing and Sending Menu

You can access the Dialing and Sending menu by selecting Dialing and Sending from the Fax Setup menu.

Menu item Action

Your Fax
Number

Your Fax Name Use the keypad to specify the name for the printer. This is the name shown on the fax header of

Use the keypad to enter your fax number. This number is shown on the cover page of outgoing faxes.

outgoing faxes.

Cover Page

Color

Quality

No*
Yes

Black & White*
Color

Standard*

Superfine

Ultrafine

Dial Method

Redial Time

Redial Tries

Dial Prefix

Touch-tone*
Pulse
Behind PBX (Dial Tone Detect Off)

1 Minute
2 Minutes*
3 Minutes
4 Minutes
5 Minutes
6 Minutes
7 Minutes
8 Minutes

0 Times
1 Time
2 Times
3 Times*
4 Times
5 Times

None*—Press the Select button to change defaults.
Create—Press the Select button to create a prefix if one is necessary to obtain an outside line.

Dial Volume

Scan

Max Send
Speed

Off
Low*
High

Before Dial*—the fax is scanned to memory before dialing the fax number.
After Dial—the fax number is dialed, communication with receiving fax is established, and then the
fax is scanned.

33,600 bps*
31,200 bps
28,800 bps
26,400 bps
24,000 bps
21,600 bps
19,200 bps
16,800 bps
14,400 bps
12,000 bps
9,600 bps
7,200 bps
4,800 bps
2,400 bps

Auto Fax
Conversion

Error Correction

On*—the fax is automatically converted to be compatible with the receiving fax machine
regardless of the send settings.
Off—an unsupported fax error is given if there is a mismatch between send settings and those on
the receiving fax machine.

On*
Off

Fax Blocking Menu

* Factory default settings

You can access the Fax Blocking menu by selecting Fax Blocking from the Fax Setup menu.
When fax blocking is on, calls received from fax machines that have a caller ID that matches one specified on the block

list or have blocked their caller ID are disconnected.

Menu item Action

Block List

Block No-ID

Blocked Fax Name
Search

Blocked Fax Entry
Number Search

Blocked Fax Add
Entry

Print Blocked Fax List Press the Select button to print the contents of the blocked fax list.

* Factory default settings

Off*
On

Off*
On

Press the Select button to enter the Blocked Fax Name Search menu. For more
information, see Blocked Fax Name Search Menu

Press the Select button to enter the Blocked Fax Number Search menu. For more
information, see Blocked Fax Entry Number Search Menu

Press the Select button to enter the Blocked Fax: Add Entry menu. For more information,
see Blocked Fax Add Entry Menu

.

.

.

Blocked Fax Name Search Menu

You can access the Blocked Fax Name Search menu by selecting Blocked Fax Name Search from the Fax Blocking
menu.

Menu item Action

Search Window
Criteria

Blocked Fax List
Value

Use the keypad to enter a letter. The list automatically scrolls to the appropriate place in the phone
book.

The contact being blocked is displayed. The number of contacts on the list depends on the number of
fax numbers you have blocked.

Blocked Fax Entry Number Search Menu

You can access the Blocked Fax Entry Number Search menu by selecting Blocked Fax Entry Number Search from
the Fax Blocking menu.

Menu item Action

Search
Criteria
Window

Blocked Fax
List Number

Use the keypad to enter a number. The list automatically scrolls to the appropriate place in the phone
book.

The number assigned to the fax number being blocked is displayed. The number assigned to the
blocked fax list depends on the number of fax numbers you have blocked.

Blocked Fax Edit Entry Menu

You can access the Blocked Fax Edit Entry menu by pressing the Menu button while a number is highlighted in the
Blocked Fax Name Search or Blocked Fax Entry Number Search menus.

Menu item Action

Name Use the keypad to edit the name for the contact.

Fax Number Use the keypad to edit the fax number for the contact.
Blocked Fax # A number is assigned to this blocked fax number.

NOTE: The number is automatically assigned. You cannot modify the assigned number.

Delete Entry Press the Select button

to delete this entry from the blocked fax list.

Blocked Fax Add Entry Menu

You can access the Blocked Fax Add Entry menu by selecting Blocked Fax Add Entry from the Fax Blocking menu.
You can add up to 50 numbers to the blocked fax list.

Menu item Action

Name Use the keypad to edit the name for the contact.
Fax Number Use the keypad to edit the fax number for the contact. It is required to enter a number to add an entry

from this menu.

Blocked Fax#A number is assigned to this blocked fax number.

NOTE: The number is automatically assigned. You cannot modify the assigned number.

Scan Mode

To view or change the Scan Mode menu settings:

1. Ensure your printer and computer are connected via a USB cable.

2. From the main menu, press the up or down Arrow button

3. Press the Select button .

4. If your computer is connected to a network, select a host from the Host Selection screen, and enter a four-digit
PIN number, if necessary, for the selected host.

5. Press the Select button

.

to scroll to Scan.

Scan Mode Menu

Menu item Settings

Scan To

Color

Preview
Email
File
software installed on your computer

Color*
Black & White

Quality

Original Size

Automatic*
150 dpi
300 dpi
600 dpi

Auto Detect*
L
2L
A6

A5

B5
A4
Wallet
3x5”
4x6”
5x7”
8x10”

8.5x11”

Change Default
Settings

* Factory default settings

Press the Select button to enter the Scan Default Settings menu. For more information, see

Scan Default Settings Menu

.

Setup Mode

To access the Setup menu:

1. From the main menu, press the up or down Arrow button

2. Press the Select button .

Setup Mode Menu

Menu item Action

Paper Handling Press the Select button to enter the Paper Handling menu. For more information, see

Change Printer Default
Settings

Paper Handling Menu

Press the Select button to enter the Printer Default Settings menu. For more
information, see Printer Default Settings Menu

.

to scroll to Setup.

.

Change Copy Default
Settings

Change Photo Default
Settings

Change Print File
Default Settings

Change Fax Default
Settings

Change Scan Default
Settings

Change Bluetooth
Default Settings

Change PictBridge
Default Settings

Print Settings List Press the Select button to print a list of the options that were set using the operator panel.
Network Setup Press the Select button

Press the Select button to enter the Copy Default Settings menu. For more information,
see Copy Default Settings Menu

Press the Select button to enter the Photo Default Settings menu. For more information,
see Photo Default Settings Menu

Press the Select button to enter the Print Files Default Settings menu. For more
information, see Print File Default Settings Menu

Press the Select button to enter the Fax Setup menu. For more information, see Fax

Setup Menu.

Press the Select button to enter the Scan Default Settings menu. For more information,
see Scan Default Settings Menu

Press the Select button to enter the Bluetooth Default Settings menu. For more
information, see Bluetooth Default Settings Menu

Press the Select button to enter the PictBridge Default Settings menu. For more
information, see PictBridge Default Settings Menu

Network Setup Menu

.

.

.

.

.

.

.

to enter the Network Setup menu. For more information, see

Paper Handling Menu

You can select the size and type of the blank paper loaded in the input tray from the Paper Handling menu. If you have
an optional input tray, you can also specify the paper source.

You can view or change the Paper Handling menu by selecting Paper Handling from the Setup menu, Copy Mode

menu, Photo Print Settings menu, Photo Default Settings menu, Print File Default Settings menu, Fax Printing

menu, or Bluetooth Default Settings menu.

Paper Handling menu for printer with one input tray

Menu
item

Settings

Size

Type

* Factory default setting

Hagaki
L
2L
A6
10x15 cm
A5
13x18 cm
B5
A4
3x5
4x6
5x7

8.5x11

8.5x14

NOTE: Size is determined by the country you selected during initial setup. Changing size from any menu

changes the option selected in all other menus.

Auto Detect*
Plain
Matte
Photo
Transparency

Paper Handling menu for printer with two input trays

Menu
item

Size­Tray 1

Type­Tray 1

Settings

Hagaki
L
2L
A6
A5
B5
A4
3x5”
4x6”

8.5x11”

8.5x14”

NOTE: Size is determined by the country code you selected during initial setup. Changing size from any

menu changes the option selected in all other menus.

Auto Detect*
Plain
Matte
Photo
Transparency

Size­Tray 2

A4

8.5x11”

8.5x14”

NOTE: Tray 1 and Tray 2 have the same default paper size during the initial setup. You can load different

sizes of paper into these two trays and choose the corresponding paper size options for them.

Type-

Tray 2

Auto Detect*
Plain
Matte
Photo
Transparency

Tray
Linking

Copy
Source

Photo
Source

Print Files
Source

Fax
Source

PictBridge
Source

Off*
Auto

For more information, see Understanding Tray Linking

Tray1*
Tray2

Tray1*
Tray2

Tray1*
Tray2

Tray1*
Tray2
Auto

NOTE: Select Auto if you want the printer to pick from the tray containing the paper that matches the

size of the incoming fax. You also need to specify the correct paper size for both trays.

Tray1*
Tray2

.

Bluetooth
Source

* Factory default setting

Tray1*
Tray2

Printer Default Settings Menu

You can view or change the Printer Default Settings by selecting Change Printer Default Settings from the Setup
menu.

Menu item Settings

Set Date and
Time

Paper Handling Press the Select button to enter the Paper Handling menu. For more information, see Paper

Language Press the left or right Arrow button to scroll through the language options.
Country Press the left or right Arrow button
Key Press Tone

Press the Select button to enter the Set Date and Time menu. For more information, see Set

Date and Time Menu.

Handling Menu.

to scroll through the country options.

Off
On*

Power Save

Now
After 10 min
After 30 min*

After 60 min

Never

Block Host
Settings

Speaker
Volume

* Factory default setting

Off*
On

NOTE: Set Block Host Settings to On if you want to prevent other users from changing the

settings of your printer.

Off
Low*
High

Set Date and Time Menu

You can view or change the Set Date and Time menu by selecting Set Date and Time from the Printer Default
Settings menu.

Menu item Action

Current
Time

Current
Date

Use the keypad to enter the current time. Press the left or right Arrow button to move to the next
entry field.

Use the keypad to enter the current date. Press the left or right Arrow button to move to the next
entry field.

Copy Default Settings Menu

You can view or change the Copy Default Settings by selecting Copy Default Settings from the Setup menu or by
selecting Change Default Settings from the Copy Mode menu.

Menu item Settings

Color

Quality

Content Type

2-sided
copies

Color*
Black & White

Auto*
Draft
Normal
Photo

Text & Graphics*
Photo
Text Only
Line Drawing

1-Sided Original, 1-Sided Copy*
1-Sided Original, 2-Sided Copy
2-Sided Original, 1-Sided Copy
2-Sided Original, 2-Sided Copy

Paper
Handling

* Factory default setting

Press the Select button to enter the Paper Handling menu. For more information, see Paper

Handling Menu.

Photo Default Settings Menu

You can view or change the Photo Default Settings by selecting Change Photo Default Settings from the Setup

You can access the Fax Setup menu by selecting Change Fax Default Settings from the Setup menu or by selecting

menu or by selecting Change Default Settings from the Photo Card Mode menu. The settings made on this menu
apply to all photos that will be printed, unless you restore the settings to factory defaults.

Menu item Settings

Photo Size

Layout

Hagaki
L
2L
60x80 mm
A6
10x15 cm
A5
B5
A4
13x18 cm

3.5x 5"
4x6"
5x7"
8x10"

8.5x11"

Automatic*
Borderless (1 per page)
One Photo Centered
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page

Quality

Paper
Handling

* Factory default setting

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu. For more information, see Paper

Handling Menu.

Print File Default Settings Menu

You can view or change the Print File Default Settings by selecting Change Print File Default Settings from the
Setup menu or by selecting Change Default Settings from the Print Files Mode menu.

Menu item Settings

Quality

Paper
Handling

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu. For more information, see Paper

Handling Menu.

* Factory default setting

Fax Setup Menu

Fax Setup from the Fax Mode menu. For more information, see Fax Setup Menu.

Scan Default Settings Menu

You can view or change the Scan Default Settings by selecting Change Scan Default Settings from the Setup menu
or by selecting Change Default Settings from the Scan Mode menu.

Menu item Settings

Color

Quality

Original Size

* Factory default setting

Color*
Black & White

Automatic*
150 dpi
300 dpi
600 dpi

Auto Detect*
L
2L
A6
A5
B5
A4
Wallet
3x5
4x6
5x7
8x10

8.5x11

Bluetooth Default Settings Menu

You can view or change the Bluetooth Default Settings by selecting Change Bluetooth Default Settings from the
Setup menu. For more information, see Bluetooth Mode

.

PictBridge Default Settings Menu

You can view or change the PictBridge Default Settings by selecting Change PictBridge Default Settings from the
Setup menu.

Menu item Settings

Photo Size

Hagaki
L
2L
60x80 mm
A6
10x15 cm
A5
B5
A4
13x18 cm

3.5x 5"
4x6"
5x7"
8x10"

8.5x11"

Layout

Automatic*
Borderless (1 per page)

One Photo Centered

1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page

Quality

Paper
Handling

* Factory default setting

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu. For more information, see Paper

Handling Menu.

Network Setup Menu

You can access Setup menu by selecting Network Setup from the Setup menu.

Menu item Settings

Print Network
Setup Page

Wireless Menu Press the Select button

TCP/IP Press the Select button to enter the TCP/IP Menu. For more information, see TCP/IP Menu.
Network Time

Menu

Press the Select button to print a list of network settings.

to enter the Wireless Setup Menu. For more information, see Wireless

Menu.

Press the Select button

From the Network Time Menu, press the left or right Arrow button
Server, and then press the Back button to save the settings.

to enter Network Time Menu.

to enable or disable the Time

NOTE: When Time Server is enabled, the wireless Ethernet card updates the printer's time once a day

or every time the printer is powered on.

Active Network

* Factory default setting

Auto
Ethernet 10/100
Wireless 802.11b/g

Wireless Menu

You can view or change the settings in the Wireless Setup Menu by selecting Wireless Menu from the Network Setup
menu.

Menu item Settings

Print Wireless Setup Page Press the Select button to print a list of wireless network settings.
Network Name Reflects the current SSID being used.

NOTE: You cannot change the value of Network Name.

Wireless Signal Strength Press the Select button

* Factory default setting

to view the current signal strength.

TCP/IP Menu

You can view or change the settings in the TCP/IP Menu by selecting TCP/IP from the Network Setup menu.

Menu
item

Enable
DHCP

Set IP
Address

Set IP
Netmask

Set IP
Gateway

Settings

Yes*
No

NOTE: You cannot change or set an IP Address, IP Netmask, and IP Gateway if DHCP is enabled.

Press the Select button

From the Set IP Address menu, use the keypad to enter an IP address. Press the right Arrow button
enter a set of numbers in the next field, or press the left Arrow button to erase an entry. Press the Back
button to save the settings.

NOTE: The IP address cannot be changed if DHCP is enabled.

Press the Select button

From the Set IP Netmask menu, use the keypad to enter an IP address. Press the right Arrow button
enter a set of numbers in the next field, or press the left Arrow button to erase an entry. Press the Back
button to save the settings.

NOTE: The IP address cannot be changed if DHCP is enabled.

Press the Select button

From the Set IP Gateway menu, use the keypad to enter an IP address. Press the right Arrow button
enter a set of numbers in the next field, or press the left Arrow button to erase an entry. Press the Back
button to save the settings.

to enter the Set IP Address menu.

to

to enter the Set IP Netmask menu.

to

to enter the Set IP Gateway menu.

to

NOTE: The IP address cannot be changed if DHCP is enabled.

* Factory default setting

Maintenance Mode

To access Maintenance mode options:

1. From the main menu, press the up or down Arrow button

2. Press the Select button .

Maintenance Mode Menu

Menu item Action

View Ink Levels Press the Select button to display the current ink level for each cartridge on the screen.
Clean Cartridges Press the Select button
Align Cartridges Press the Select button
Change Print Cartridges Press the Select button

to clean the ink cartridges.
to align the ink cartridges.
to view steps detailing how to change ink cartridges.

to scroll to Maintenance.

Print Test Page Press the Select button
Call Diagnostics

Off*
Audio on
Print T30 Signals Report
Both Audio and Report

to print a test page.

* Factory default setting

Reset Defaults Press the Select button to reset all settings to factory default settings.

PictBridge Mode

Your printer automatically switches to PictBridge mode when you connect a PictBridge-enabled camera. You can print
pictures using the controls of the camera. For more information, see Printing Photos From a PictBridge-Enabled Camera

.

To view or change the PictBridge default print settings, press the Menu button

PictBridge Default Print Settings Menu

Menu
item

Photo
Size

Layout

Settings

Hagaki
L
2L
60x80mm
A6
10x15cm
A5
B5
A4
13x18cm

3.5x5"
4x6"
5x7"
8x10"

8.5x11"

NOTE: Photo Size is determined by the country or region you selected during initial setup.

Automatic*
Borderless (1 per page)
One Photo Centered
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page

.

Quality

Paper
Handling

* Factory default setting

Auto*
Draft
Normal
Photo

Press the Select button to enter the Paper Handling menu, and then select the size and type of the
blank paper loaded in the input tray. If you have an optional input tray, you can also specify the paper

source. For more information, see Paper Handling Menu.

Bluetooth Mode

To print from an external Bluetooth-enabled device, you must attach a USB Bluetooth adapter to the PictBridge port. The

Bluetooth icon appears on the display once the USB Bluetooth adapter is active.

To view or change Bluetooth Default Settings:

1. Press the up or down Arrow button

to scroll to Setup, and then press the Select button .

2. Press the up or down Arrow button
Select button .

to scroll to Change Bluetooth Default Settings, and then press the

Bluetooth Default Settings Menu

Menu
item

Bluetooth
Enabled

Discovery
Mode

Security

Pass Key Specify a pass key. Any external Bluetooth-enabled device needs to enter this passkey before it sends a

Settings

On*
Off

NOTE: When Bluetooth Enable is set to On, the printer accepts Bluetooth connections and allows the

USB Bluetooth adapter to communicate with other Bluetooth-enabled devices.

On*
Off

NOTE: Set the Discovery Mode to On if you want other Bluetooth-enabled devices to detect the USB

Bluetooth adapter attached to your printer.

Low*
High

print job.

NOTE: You only need to specify a pass key if the Security Level is set to High.

Trusted
Device­Clear All

Device
Name

Device
Address

Paper
Handling

*Factory default setting

Press the Select button

NOTE: Your printer stores a maximum of eight external Bluetooth-enabled devices (trusted devices). When

the printer detects more than eight devices , the least recently used device is removed from the list.
The name assigned to the USB Bluetooth adapter. When printing from an external Bluetooth-enabled device,

the Device Name or Device Address should be selected.
The address of your USB Bluetooth adapter. When printing from an external Bluetooth-enabled device, the

Device Name or Device Address should be selected.

NOTE: You cannot change the Device Address.

Press the Select button
blank paper loaded in the input tray. If you have an optional input tray, you can also specify the paper

source. For more information, see Paper Handling Menu.

to clear the list of Trusted Devices.

to enter the Paper Handling menu, and then select the size and type of the

Installing the Dell 966 Internal Wireless/Ethernet
Adapter

Minimum Requirements for Setup
Wireless Network Settings
Wireless Encryption
Installing and Setting Up the Adapter
Configuring the Adapter Using the Wireless Setup Utility

NOTE: The Dell 966 Internal Wireless/Ethernet Adapter may not be available in all regions. Check with your local

Dell Sales Representative to determine availability.

Minimum Requirements for Setup

The Dell™ 966 Internal Wireless/Ethernet Adapter

The Dell Photo All-In-One Printer 966

An existing wireless network

The Drivers and Utilities CD that came with your printer

A computer running one of the following operating systems:

Windows Vista™

Windows® XP

Windows 2000

Wireless Network Settings

Some wireless network settings may be needed to configure the adapter that has been installed in the printer. Here are
some of the settings that you may need:

Network Name, also known as SSID (Service Set ID)

BSS (Basic Service Set) Type (the type of wireless network you use—Ad-Hoc or Infrastructure)

Wireless Channel Number

Network Authentication and encryption type

Security Key(s)

Wireless Encryption

The following security types are supported:

No security

WEP with either 64-bit or 128-bit key

WPA with either 128-bit TKIP encryption engine, or 128-bit AES-CCMP encryption engine

A WPA (WiFi Protected Access) pre-shared key is like a password and must meet the following criteria:

If you are using Hex characters, valid keys are 64 characters long.

If you are using ASCII, valid keys are at least 8 characters long.

The wireless network may use anywhere from one to four WEP keys. A WEP key is like a password and must meet the
following criteria:

If you are using Hex characters, valid keys are either 10 or 26 characters long.

If you are using ASCII, valid keys are either 5 or 13 characters long.

Installing and Setting Up the Adapter

Installing the Adapter

1. Turn off your printer, and then unplug the power cable from the wall.

CAUTION: Failure to unplug the printer can cause damage to your printer and card. Make sure the

power is off and the power cable is unplugged from the wall before proceeding.

2. Remove the back cover by pushing the tab to the left and then pulling the cover away from the printer.

3. Remove the screws and the cover plate.

CAUTION: Wireless adapters are easily damaged by static electricity. Touch something metal such

as the printer frame before you touch the card.

4. Unpack the adapter. Save the packaging materials.

5. Align the edges of the adapter into the guides on the left and right, and then slide the card into the printer. It is
normal that the adapter is not flush with the back of the printer until step 6 is completed.

NOTE: To verify that your adapter is aligned properly, make sure the Ethernet port is located on the left side

of the adapter.

6. Tighten the thumb screws on the left and right to secure the adapter.

7. Rotate the antenna until it points up.

You are now ready to configure your adapter to work on your wireless or Ethernet network.

Setting up the Adapter to Work on a Wireless Network

1. Plug the printer power cable into the wall outlet.

2. Press the Power button.

3. If you are using your printer with a new Dell computer: Connect the USB cable between the port on the back of the
printer and the port on the back of the computer, and then go to step 8

If you are using your printer with an existing computer: Go to the next step.

4. Make sure your computer is on, and then insert the Drivers and Utilities CD. The CD launches automatically.

NOTE: If you do not have your Drivers and Utilities CD, you can download the appropriate software from

support.dell.com

5. Select Using a wireless network, and then click Next.

6. Select I Agree with the terms of this license agreement, and then click Next.

7. Read the Firewall Exception information, and then click Next.

.

.

8. Select the wireless settings you want to use, and then click Next.

Follow the instructions on your screen to complete installation. For more information about configuring your
adapter to work on the network, see Configuring the Adapter Using the Wireless Setup Utility

NOTE: The network name (SSID) and the security settings for the wireless network you want to connect to

may be needed to complete this setup wizard. For more information, see the wireless network administrator
or your network documentation.

For more information about configuring your adapter to work on the network, see Configuring the Adapter Using the

Wireless Setup Utility.

.

Setting up the Adapter to Work on an Ethernet Network

1. Connect your printer to your network using an Ethernet cable (sold separately).

2. Connect the printer power cable to the wall, and then press the Power button

3. Insert the Drivers and Utilities CD that came with your printer. The CD launches automatically.

NOTE: If you do not have your Drivers and Utilities CD, you can download the appropriate software from

support.dell.com

4. Select Using an Ethernet cable, and then click Next.

5. Click I Agree to the terms of this license agreement to accept the license agreement.

6. Read the Firewall Exception information, and then click Next.

7. Your printer should appear in the printer list, and it should already be selected. Click Next to begin the installation
process.

If your printer is not shown, you may need to manually configure your adapter's IP address to work with your
network.

For more information about configuring your adapter to work on the network, see Configuring the Adapter Using the

Wireless Setup Utility.

.

.

Setting up the Printer Using Advanced Setup

1. Connect the printer power cable to the wall, and then press the Power button .

2. Insert the Drivers and Utilities CD that came with your printer. The CD launches automatically.

NOTE: If you do not have your Drivers and Utilities CD, you can download the appropriate software from

support.dell.com

3. Select Advanced Setup, and then click Next.

4. Select how the printer will be attached to a network, and then click Next.

5. Click I Agree to the terms of this license agreement to accept the license agreement.

.

6. If you selected Peer-to-Peer Client: Enter the remote computer's name and the shared printer's name, and then

click Next. Follow the instructions on your screen to complete installation.

If you selected Peer-to-Peer Host: Select I want to share my printer, enter the Share Name for the printer, and
then click Next. Follow the instructions on your screen to complete installation.

If you selected Dell Wireless Adapter 3300: Follow the instructions on your screen to complete installation.

Configuring the Adapter Using the Wireless Setup Utility

Configuration Overview

Configuring the card using the Wireless Setup Utility involves connecting the printer in which the card has been installed
to a computer by USB cable, and launching the Documents and Utilities CD. The Wireless Setup Utility steps you through
the configuration process. The wizard can automatically detect wireless network settings or allow you to manually enter
the network configuration settings.

Before configuring the adapter, make sure your printer has been set up correctly:

The adapter has been installed correctly in the printer.

The ink cartridges are installed correctly.

Paper has been loaded into the printer.

The USB cable is attached to the printer and the computer.

The printer is turned on and ready to be installed.

Using an Available Wireless Network Configuration

1. From the Wireless Networks Found In Your Area screen, select the appropriate Network Name (SSID) from
the list, and then click Next.

2. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the settings are
correct, and then click Next to apply the settings.

NOTE: Clicking Next prompts the setup utility to verify wireless communication with the printer. The

verification process can take up to 120 seconds.

3. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

Entering a Different Wireless Network Configuration

1. From the Wireless Networks Found In Your Area screen, select I want to enter a different configuration,
and then click Next.

2. If the Network Name (SSID) you want to use is available, select it from the list, and then click Next.

If the Network Name (SSID) is not available

a. Select I want to enter a different network name, and then click Next.

b. Enter the Network Name (SSID).

c. Select the appropriate Channel from the drop-down list. (Auto is the default.)

d. Select your Wireless Mode.

For Infrastructure Mode, select Access an existing network through a wireless router
(Infrastructure Mode) - Typical, and then click Next.

For additional setup instructions, see Manually Configuring the Adapter in Infrastructure Mode

For Ad-Hoc Mode, select Access other computers directly without using a wireless router (Ad-
Hoc Mode), and then click Next.

For additional setup instructions, see Manually Configuring the Adapter in Ad-Hoc Mode

3. Select the appropriate security method, and then click Next. If no security was detected, go to step 5

4. Enter the appropriate security key(s) for the network, and then click Next.

5. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the settings are
correct, and then click Next to apply the settings.

NOTE: Clicking Next prompts the setup utility to verify wireless communication with the printer. The

verification process can take up to 120 seconds.

6. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

.

.

Manually Configuring the Adapter in Infrastructure Mode

.

To set up the adapter in Infrastructure Mode, the setup steps vary based on the security settings you select.

If you don't want any security

1. From the Wireless Security Settings screen, select No Security, and then click Next.

2. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the
settings are correct, and then click Next to apply the settings.

3. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

If you want to use Wired Equivalent Privacy (WEP) security

1. From the Wireless Security Settings screen, select Wired Equivalent Privacy (WEP), and then click
Next.

The WEP Security Information screen opens.

2. Enter the appropriate Network Key, and then click Next.

3. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the
settings are correct, and then click Next to apply the settings.

4. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

If you want to use Wi-Fi Protected Access (WPA) security

1. From the Wireless Security Settings screen, select Wi-Fi Protected Access (WPA) and then click Next.

The WPA Security Information screen opens.

2. Enter the appropriate WPA Network Key, and then click Next.

3. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the

settings are correct, and then click Next to apply the settings.

4. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

If you only want to connect to access points that support WPA2 security

1. From the Wireless Security Settings screen, select Wi-Fi Protected Access (WPA), and then click
Advanced WPA Settings.

The Advanced WPA Options dialog box opens.

2. Select the Use WPA2 authentication only check box, and then click OK.

You are returned to the Wireless Security Settings screen.

3. Click Next.

4. Enter the appropriate WPA Network Key, and then click Next.

5. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the
settings are correct, and then click Next to apply the settings.

6. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

Manually Configuring the Adapter in Ad-Hoc Mode

To set up the adapter in Ad-Hoc Mode, the setup steps vary based on the security settings you select. The security
options are more limited in Ad-Hoc Mode than they are in Infrastructure Mode.

If you don't want any security

1. From the Wireless Security Settings screen, select No Security, and then click Next.

2. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the
settings are correct, and then click Next to apply the settings.

3. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

If you want to use Wired Equivalent Privacy (WEP) security

1. From the Wireless Security Settings screen, select Wired Equivalent Privacy (WEP), and then click
Next.

2. Enter the appropriate Network Key.

3. If you have additional network keys, select the My network requires more than one network key check
box, and then enter the additional network keys.

4. Click Next.

5. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure the
settings are correct, and then click Next to apply the settings.

6. Verify that the adapter can communicate over the network. For more information, see Verifying Network

Communication.

Verifying Network Communication

You should verify that your adapter can communicate over the network before completing installation of the printer

software.

If the adapter was successfully configured and is available on the network, remove the USB cable, and click Next
to continue with printer software installation.

If the adapter was not able to join the wireless network, try one of the following suggestions:

Click View Settings to verify the settings are correct.

Select I want to change the settings I entered, and then click Next.

Follow the instructions on your screen to update the wireless settings.

Select I have moved my wireless printer closer to the wireless router. I would like to try
connecting again, and then click Next.

Loading Paper and Originals

Loading Paper Into Trays
Understanding the Automatic Paper Type Sensor
Loading Original Documents

Loading Paper Into Trays

Loading Paper

1. Fan the paper.

2. Remove the paper tray. Push the lever in, and then extend the tray until it is long enough to accommodate the
length of the paper.

3. Load paper in the paper tray, and adjust the paper guides.

NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.

4. Replace the paper tray.

5. Extend the paper support on the paper tray, and then lift the paper stop.

NOTE: The paper exit tray can hold up to 50 sheets of paper.

Print Media Guidelines

Load up to: Make sure:

150 sheets of plain paper

10 envelopes in the paper tray
1 envelope into the small

media feeder

20 sheets of banner paper

The paper guides rest against the edges of the paper.
You load the paper with the print side facing down and the top going into the
printer first.
You select Automatic, Draft, Normal, or Photo print quality. Do not select Draft
if you have a Photo cartridge installed.

The print side of the envelope faces down.
You can also insert envelopes into the small media feeder one at a time.
You print the envelopes with Landscape orientation with the return address on
the left.

NOTE: If you are mailing within Japan, the envelope can be printed in Portrait

orientation with the stamp in the lower right corner or in Landscape orientation
with the stamp in the lower left corner. If you are mailing internationally, print
Landscape orientation with the stamp in the upper left corner.

You select the correct envelope size. Select the next biggest size if the exact
envelope size is not listed, and set the left and right margins so your envelope text
is correctly positioned.

You remove all paper from the paper input tray before inserting banner paper.
You use banner paper designed for inkjet printers.
You select A4 Banner or Letter Banner paper size.

25 greeting cards, index cards,
postcards, or photo cards in
the paper tray

1 greeting card, index card,
postcard, or photo card into
the small media feeder

30 sheets of Hagaki or Hagaki
photo cards in the paper tray

NOTE: For more information on how to load banner paper, see Loading Banner Paper

The print side of the cards faces down.
You can also insert cards into the small media feeder one at a time.
You select Automatic, Normal or Photo print quality.

.

50 sheets of glossy/photo or
matte paper

The print side of the paper faces down.
The paper guides rest against the edges of the paper.
You select Automatic, Normal or Photo print quality.

10 mm stack of iron-on
transfers

50 sheets of transparencies

25 sheets of labels

150 sheets of letterhead paper

150 sheets of custom size
paper

You follow the loading instructions on the iron-on transfer packaging.
The print side of the transfer faces down.
The paper guides rest against the edges of the transfer.
You select Automatic, Normal or Photo print quality.

The rough side of the transparencies faces down.
The paper guides rest against the edges of the transparencies.
You select Automatic, Draft, Normal or Photo print quality.

The print side of the labels faces down.
The top of the labels feeds into the printer first.
The paper guides rest against the edges of the paper.

The print side of the letterhead faces down.
The top of the letterhead feeds into the printer first.
The paper guides rest against the edges of the paper.

The paper fits within these dimensions:
Width: 3.0 – 8.5 inches (76 – 216 mm)
Length: 5.0 – 17.0 inches (127 – 432 mm)
The print side of the paper faces down.

The paper guides rest against the edges of the paper.

Loading Banner Paper

1. Remove the paper tray.

2. Remove any paper from the tray.

3. Push the lever in, and then extend the tray until it is long enough to accommodate legal size paper.

4. Replace the paper tray.

5. Tear off only the number of banner pages needed for the banner.

6. Set the stack of paper on a flat surface in front of the printer.

7. Slide the first sheet of the banner over the handle and all the way into the back of the paper tray.

Understanding Tray Linking

If you purchased an optional paper tray, you can set the trays to link to each other. Tray linking enables the automatic
linking feature for trays when you load the same size and type of paper in the standard and optional paper trays. The
printer automatically links the trays; when one tray is empty, paper feeds from the next linked tray.

For example, if you have the same size and type of paper in Tray 1 (standard paper tray) and Tray 2 (optional tray), the
printer selects print media from Tray 1 until it becomes empty, and then the printer automatically feeds print paper from
Tray 2.

In addition, you can load a different size of paper for each tray so that the printer picks the paper that matches the size of
the fax you received. For example, if letter size is loaded in Tray 1 and legal size is loaded in Tray 2, if you receive a legal
size fax, the printer picks from Tray 2.

NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.

You can enable Tray Linking after you have installed the optional paper tray. You can also turn this option on and off, as
needed.

Enabling Tray Linking for Print Jobs Using the Computer

1. Turn on your computer and printer, and make sure they are connected.

2. Load paper of the same type and size in both paper trays.

3. With your document open, click File® Print.

The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Print Setup tab, select Automatic from the Paper Source drop-down list.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. When you finish customizing your settings, click OK.

The Printing Preferences dialog box closes.

8. Click OK or Print.

Enabling Tray Linking for Print Jobs Using the Operator Panel

1. From the main menu, use the up or down Arrow button to scroll to Setup, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

to scroll to Auto.

4. Press the Backbutton .

to scroll to Paper Handling, and then press the Select button .

to scroll to Tray Linking, and then press the left or right Arrow button

Enabling Tray Linking For Copying Jobs

1. Load paper of the same type and size in both paper trays.

2. From the Main menu, press the up or down Arrow button
button .

3. From the Setup menu, press the up or down Arrow button
and then press the Select button .

4. From the Copy Default Settings menu, press the up or down Arrow button
and then press the Select button .

5. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.

to scroll to Setup, and then press the Select

to scroll to Change Copy Default Settings,

to scroll to Paper Handling,

6. Press the up or down Arrow button to scroll to Tray Linking, and then press the left or right Arrow button

to select Auto.

7. Press the Back button to save the settings and return to the previous menu.

Enabling Tray Linking to Print Received Faxes

1. Load paper of the same type but of different sizes in both trays.

2. From the Main menu, press the up or down Arrow button
button .

3. From the Setup menu, press the up or down Arrow button
then press the Select button .

4. From the Fax Setup menu, press the up or down Arrow button
the Select button .

5. From the Fax Printing menu, press the up or down Arrow button

to scroll to Setup, and then press the Select

to scroll to Change Fax Default Settings, and

to scroll to Fax Printing, and then press

to scroll to Paper Handling, and then

press the Select button .

6. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

7. Press the up or down Arrow button

to select Auto.

8. Press the up or down Arrow button to scroll to Fax Source, and then press the left or right Arrow button

to select the paper source.

9. Press the Back button to save the settings and return to the previous menu.

NOTE: If you load media of the same type and size in both trays, the printer picks from the next tray once

the paper source you specified for faxing is empty.

to scroll to Tray Linking, and then press the left or right Arrow button

Understanding the Automatic Paper Type Sensor

Your printer has an automatic paper type sensor that detects the following paper types:

Plain/coated

Transparency

Photo/glossy

If you load one of these paper types, the printer detects the paper type and automatically adjusts the Quality/Speed
settings.

Paper type Quality/Speed settings

Black and Color Cartridges Installed Photo and Color Cartridges Installed

Plain/coated Normal Photo
Transparency Normal Photo
Photo/glossy Photo Photo

NOTE: Your printer cannot detect paper size.

To choose paper size:

1. With your document open, click File® Print.

The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

3. On the Print Setup tab, select the paper size.

4. Click OK.

Unless you turn off the automatic paper type sensor, it always remains on. To turn off the automatic paper type sensor for
a specific print job:

1. With your document open, click File® Print.

The Print dialog box opens.

The Printing Preferences dialog box opens.

3. On the Print Setup tab, select the paper type.

4. Click OK.

To turn off the automatic paper type sensor for all print jobs:

®

1. In Windows

In Windows 2000, click Start® Settings® Printers.
In Windows Vista™:

a. Click ® Control Panel.

b. Click Hardware and Sound.

c. Click Printers.

2. Right-click the printer icon.

3. Click Printing Preferences.

XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

4. On the Print Setup tab, select the paper type.

5. Click OK.

Loading Original Documents

Into the ADF

You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. The ADF is
recommended for loading multiple-page documents.

1. Load an original document text side up into the ADF.

NOTE: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF.

Place these items on the scanner glass.

2. Adjust the paper guide on the ADF against the edges of the paper.

ADF Paper Capacity

Load up to Make sure

50 sheets of letter size paper

The document is loaded text side up.
The paper guide rests against the edge of the paper.

50 sheets of legal size paper

50 sheets of A4 size paper

The document is loaded text side up.
The paper guide rests against the edge of the paper.

The document is loaded text side up.
The paper guide rests against the edge of the paper.

50 sheets of two-, three-, or four­hole pre-punched media

50 sheets of edge-reinforced
three-hole copier media

50 sheets of preprinted forms and
letterhead media

50 sheets of custom size paper

The paper fits within these dimensions: Width: 8.27 – 8.5 inches (210.0 –

215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.

The paper fits within these dimensions: Width: 8.27 – 8.5 inches (210.0 –

215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.

The paper fits within these dimensions: Width: 8.27 – 8.5 inches (210.0 –

215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.
You allow the preprinted media to dry thoroughly before use in the ADF.
You do not use media printed with metallic ink particles in the ADF.
You avoid embossed designs.

The paper fits within these dimensions: Width: 8.27 – 8.5 inches (210.0 –

215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.

On the Scanner Glass

1. Open the top cover.

2. Place the document face down on the scanner glass.

NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the printer.

3. Close the top cover.

Maintenance

Replacing Ink Cartridges
Aligning Ink Cartridges
Cleaning the Ink Cartridge Nozzles
Restoring Factory Default Settings

CAUTION: Before performing any of the procedures listed in this section, read and follow the safety

information in your Owner's Manual.

Dell ink cartridges are available only through Dell. You can order more ink online at www.dell.com/supplies or by phone.
Dell recommends Dell ink cartridges for your printer. Dell does not provide warranty coverage for problems caused by

using accessories, parts, or components not supplied by Dell.

Replacing Ink Cartridges

1. Turn on your printer.

2. Lift the printer unit.

The ink cartridge carrier moves and stops at the loading position unless the printer is busy.

3. Press down on the ink cartridge lever to raise each ink cartridge lid.

4. Remove the old ink cartridges.

5. Store the cartridges in an air-tight container, such as the storage unit you received with your photo cartridge, or
dispose of them properly.

6. If you are installing new ink cartridges, remove the sticker and transparent tape from the back and bottom of each
ink cartridge.

NOTE: The following illustration shows a black cartridge and a color cartridge (used for normal printing). For

photo printing, use a photo cartridge and a color cartridge.

7. Insert the new ink cartridges. Make sure the black or photo ink cartridge is secure in the left ink cartridge carrier,
and the color ink cartridge is secure in the right ink cartridge carrier.

8. Snap each lid closed.

9. Lower the printer unit until it is completely closed.

Aligning Ink Cartridges

Your printer automatically prompts you to align the ink cartridges when they are installed or replaced. You may also need
to align ink cartridges when characters are not properly formed or are not aligned at the left margin, or when vertical or
straight lines appear wavy.

To align the ink cartridges from the operator panel:

1. Load plain paper. For more information, see Loading Paper

2. Press the up or down Arrow button

3. Press the Select button .

4. Press the up or down Arrow button

5. Press the Select button .

The alignment page begins printing. The ink cartridges align when the page prints.

To align the ink cartridges from the printer software:

1. Load plain paper.

2. In Windows XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

® Control Panel.

to scroll to Maintenance.

to scroll to Align Cartridges.

.

b. Click Hardware and Sound.

c. Click Printers.

3. Right-click the printer icon.

4. Click Printing Preferences.

The Printing Preferences dialog box opens.

5. Click the Maintenance tab.

6. Click Align Ink Cartridges.

7. Click Print.

The ink cartridges align when the page prints.

Cleaning the Ink Cartridge Nozzles

You may need to clean the nozzles when:

White lines appear in graphics or solid black areas.

Print appears smudged or too dark.

Colors fade, do not print, or do not print correctly.

Vertical lines appear jagged, or edges appear rough.

To clean the nozzles from the operator panel:

1. Load plain paper. For more information, see Loading Paper

2. Press the up or down Arrow button

3. Press the Select button .

4. Press the up or down Arrow button

5. Press the Select button .

The cleaning page begins printing.

To clean the nozzles from the printer software:

1. Load plain paper.

2. In Windows XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

to scroll to Maintenance.

to scroll to Clean Cartridges.

.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

b. Click Hardware and Sound.

c. Click Printers.

3. Right-click the printer icon.

4. Click Printing Preferences.

The Printing Preferences dialog box opens.

® Control Panel.

5. Click the Maintenance tab.

6. Click Clean Ink Cartridges.

The cleaning page begins printing.

7. If the print quality has not improved, click Clean Again.

8. Print your document again to verify the improved print quality.

If you are still not satisfied with the print quality, wipe the nozzles with a clean, dry cloth, and then print your document
again.

Restoring Factory Default Settings

Menu settings marked with an asterisk (*) indicate the active settings. You can restore the original printer settings, often
referred to as the factory default settings.

1. Make sure the printer is on.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. With Yes highlighted, press the Select button

NOTE: Some settings such as phone lists, time, date, and country are not changed.

to scroll to Maintenance, and then press the Select button .

to scroll to Reset Defaults, and then press the Select button .

.

Printing

Printing Documents Printing Collated Copies of Your Document

Printing Photos Printing More Than One Page on a Sheet of Paper

Printing Envelopes Duplexing a Print Job (Two-Sided Printing)

Printing From a Bluetooth-enabled Device Printing an Image as a Multi-page Poster

Printing Photos From a PictBridge-Enabled Camera Printing a Banner

Printing Documents

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper

3. With your document open, click File® Print.

The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Print Setup and Advanced tabs, make any necessary changes for your document.

6. When you finish customizing your settings, click OK.

The Printing Preferences dialog box closes.

7. Click OK or Print.

.

Printing Photos

NOTE: Dell recommends you use a color cartridge and a photo cartridge for printing photos.

1. Turn on your computer and printer, and make sure they are connected.

2. Load photo/glossy paper with the print side facing up.

NOTE: Photo/glossy paper is recommended for printing photos.

3. With your document open, click File® Print.

The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

NOTE: If you are using Dell Photo Suite™, select Printer Settings to view Printing Preferences.

5. On the Print Setup tab, select Photo, and then select the dpi settings for the photo from the drop-down menu.

NOTE: To print borderless photos, select the Borderless check box on the Print Setup tab, and then select

the borderless paper size from the drop-down menu on the Advanced tab. Borderless printing is only
performed if you are using photo/glossy paper. The printout on non-photo paper contains a 2 mm margin on
all sides.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. When you finish customizing your settings, click OK.

The Printing Preferences dialog box closes.

8. Click OK or Print.

9. Remove each photo after it exits the printer to prevent your photos from sticking together or smudging.

NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for the prints to dry

thoroughly (12 to 24 hours, depending on ambient conditions). This maximizes the life of your prints.

Printing Envelopes

1. Turn on your computer and printer, and make sure they are connected.

2. Load the envelope with the print side facing down.

3. With your document open, click File® Print.

The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Print Setup tab, select Envelope orientation, and then choose the size of the envelope from the Paper

size: drop-down menu.

NOTE: If you are mailing within Japan, the envelope can be printed in portrait orientation with the stamp in

the lower right corner or in landscape orientation with the stamp in the lower left corner. If you are mailing
internationally, print landscape orientation with the stamp in the upper left corner.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. When you finish customizing your settings, click OK.

The Printing Preferences dialog box closes.

8. Click OK or Print.

Printing From a Bluetooth-enabled Device

This All-In-One (AIO) printer is compliant with Bluetooth Specification 1.2. It supports Object Push Profile. Check
with your Bluetooth-enabled device manufacturers (cellular phone or PDA) to determine their hardware
compatibility and interoperability. It is recommended that you use the latest firmware on your Bluetooth-enabled
device.

To print Microsoft documents from your Windows Mobile/Pocket PC PDA, you require additional third-party software
and drivers. For more information about the required software and drivers, and to purchase these components,
refer to the Westtek Web site at www.westtek.com

Before you call Dell customer support, see the section for information on setting up a connection with a Bluetooth­enabled device. You can also visit the Dell Support Web site at support.dell.com
documentation. Ensure that you read the documentation that came with your Bluetooth device for setup
instructions.

.

. This Web site contains the latest

Setting up a Connection with an External Bluetooth-Enabled Device

NOTE: Your Bluetooth device does not support printing files through your computer.

If you are sending a print job to your printer from an external Bluetooth-enabled device for the first time, you need to set
up your printer so that the USB Bluetooth adapter (attached to your printer) can communicate with other Bluetooth­enabled devices. You do not need to repeat this setup on your printer for the subsequent print jobs. However, you will
need to repeat the setup if:

You reset the printer to its factory default settings. For more information, see Restoring Factory Default Settings.

You cleared the contents of the Bluetooth device list, or your device is not listed as a trusted device.

You changed the security level or the pass key of the USB Bluetooth adapter.

You changed the USB Bluetooth adapter attached to your printer.

NOTE: You need to set up a connection for each Bluetooth device that you will use to send a print job to the

printer. Refer to the device documentation for more information.

To set up a connection between the external Bluetooth-enabled device and the USB Bluetooth adapter:

1. Activate Bluetooth on the device.

Refer to the device documentation for information.

2. Turn on the printer.

3. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.

4. Press the up or down Arrow button

5. Press the up or down Arrow button
Select button .

6. From Bluetooth Enabled, press the left or right Arrow button

to scroll to Setup, and then press the Select button .

to scroll to Change Bluetooth Default Settings, and then press the

to scroll to On.

7. From Discovery Mode , press the left or right Arrow button to scroll to On.

8. From Security , press the left or right Arrow button to choose a security level.

NOTE: If the security level is set to High, you need to specify a pass key for the USB Bluetooth adapter. Any

external Bluetooth-enabled device needs to enter this pass key to send a print job to your printer.

9. Press the Back button

to save your settings and go back to the previous menu.

Printing from a Bluetooth-enabled Device

1. Make sure the external Bluetooth-enabled device is set up to print to the printer. Refer to the device
documentation for information.

NOTE: Some devices display the USB Bluetooth adapter's name or address. Access the Bluetooth Default

Settings menu to view the name and address of your USB Bluetooth adapter.

2. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.

NOTICE: Do not remove the Bluetooth-enabled device or touch the printer near the area of the memory card

or Bluetooth-enabled device while actively printing from Bluetooth. Data corruption can occur.

3. Set Bluetooth Enabled and Discovery Mode to On.

a. From the main menu, press the up or down Arrow button

Select button .

b. Press the up or down Arrow button

press the Select button .

c. Press the up or down Arrow button

Arrow button to scroll to On.

d. Press the up or down Arrow button to scroll to Discovery Mode, and then press the left or right

Arrow button to scroll to On.

e. Press the Back button .

4. From your external Bluetooth-enabled device, send the print job to the printer. Refer to the device documentation
for more information.

NOTE: If the security level is set to High, you are required to enter the pass key from the external Bluetooth-

enabled device. The pass key can be changed or viewed in the Bluetooth Default Settings menu. For more
information, see Bluetooth Mode

.

to scroll to Change Bluetooth Default Settings, and then

to scroll to Bluetooth Enabled, and then press the left or right

to scroll to Setup, and then press the

Printing Photos From a PictBridge-Enabled Camera

Your printer supports PictBridge-enabled cameras.

1. Insert one end of the USB cable into the camera.

2. Insert the other end of the USB cable into the PictBridge port on the front of the printer.

Refer to the instructions included with your camera for selection of the appropriate camera USB settings and
PictBridge connection and usage information.

NOTE: When your printer is not connected to a computer, and a PictBridge camera is connected to your

printer, some of the functions of your printer operator panel buttons may be unavailable. These functions
become available after you disconnect the PictBridge camera from your printer.

3. Turn on your digital camera.

The printer automatically enters PictBridge mode.

4. Refer to the instructions included with your camera to begin printing photos.

NOTE: For many digital cameras, there are two USB mode selections: computer and printer (or PTP). For

PictBridge printing, the printer (or PTP) USB selection should be used. For more information, refer to the
documentation included with your camera.

NOTICE: Do not remove the PictBridge-enabled device or touch the printer near the area of the memory card

or PictBridge-enabled device while actively printing from PictBridge. Data corruption can occur.

Printing Collated Copies of Your Document

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper

3. With your document open, click File® Print.

The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

.

The Printing Preferences dialog box opens.

5. On the Print Setup tab, specify the number of copies to print.

NOTE: You must specify more than one copy for the Collate Copies check box to become active.

6. Select the Collate copies check box.

7. On the Print Setup and Advanced tabs, make any additional changes for your document.

8. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

9. Click OK or Print.

Printing More Than One Page on a Sheet of Paper

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Advanced tab, select N-up from the Layout drop-down list.

6. From the Pages per sheet drop-down list, select how many pages you want to be printed on one sheet.

7. Select the Print Page Borders check box if you want borders between pages.

8. On the Print Setup tab and Advanced tab, make any additional changes for your document.

9. Select the number of pages to print on each page.

10. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

11. Click OK or Print.

.

Duplexing a Print Job (Two-Sided Printing)

Automatic Duplex

Automatic duplex allows you to print your document on both sides of the paper without having to manually re-orient the
sheets. Make sure:

You installed the optional duplex unit.

You loaded letter size or A4 plain paper. You cannot duplex-print on envelopes, card stock, or photo paper.

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

5. Click the Advanced tab, and then select the 2-sided printing check box.

6. From the drop-down list, select Automatic.

.

7. Select how you want to bind your pages.

8. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

9. Click OK or Print.

Manual Duplex

Manual duplex allows you to print your document on both sides of the paper. The printer prints the odd-numbered pages
of the document on the front sides of the paper. Reload the document with the blank side of the paper facing down, and
print the even-numbered pages of the document on the back sides of the paper.

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

5. Click the Advanced tab, and then select the 2-sided printing check box.

6. From the drop-down list, select Manual.

7. Select how you want to bind your pages.

8. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

9. Click OK or Print.

10. When all the odd-numbered pages have exited the printer, follow the instructions on your computer screen.

.

Printing an Image as a Multi-page Poster

1. Turn on your computer and printer, and make sure they are connected.

2. Load paper. For more information, see Loading Paper

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Advanced tab, select Poster from the Layout drop-down list.

6. Select the size of the poster.

7. On the Print Setup tab and Advanced tab, make any additional changes for your document.

8. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

9. Click OK or Print.

.

Printing a Banner

1. Turn on your computer and printer, and make sure they are connected.

2. Load paper. For more information, see Loading Banner Paper

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

5. On the Advanced tab, select Banner from the Layout drop-down list, and then select Letter Banner or A4
Banner from the Banner Paper Size drop-down list.

6. On the Print Setup tab and Advanced tab, make any additional changes for your document.

7. When you are finished customizing your settings, click OK.

The Printing Preferences dialog box closes.

8. Click OK or Print.

NOTE: Once the printer begins printing, wait until you can see the leading edge of the banner exiting the

printer, and then carefully unfold the paper down to the floor in front of the printer.

.

Troubleshooting

Setup Problems
General Problems
Error Messages
Improving Print Quality
General Guidelines for Selecting or Loading Print Media
Avoiding Jams and Misfeeds

If the printer does not work, ensure that the printer is properly connected to the electrical outlet and computer, if using a
computer.

Setup Problems

Computer Problems

Verify your printer is compatible with your computer.

The printer supports Windows XP Professional x64, Windows XP, Windows 2000, and Windows Vista.

Make sure you turned on both your printer and your computer.

Check the USB cable.

Ensure the USB cable is firmly connected to your printer and your computer.

Shut down the computer, reconnect the USB cable as shown on the Setting Up Your Printer poster, and then restart
the computer.

If the software installation screen does not appear automatically, install the software manually.

1. Insert the Drivers and Utilities CD.

2. In Windows XP, click Start® My Computer.

In Windows 2000, double-click My Computer from your desktop.
In Windows Vista, click

® Computer.

3. Double-click the CD-ROM drive icon, and then double-click setup.exe.

4. When the printer software installation screen appears, click Personal Installation or Network Installation.

5. Follow the instructions on your screen to complete the installation.

Determine if the printer software is installed.

Click Start® Programs or All Programs® Dell Printers.
For Windows Vista:

1. Click ® Programs.

2. Click Dell Printers.

If the printer does not appear in the list of printers, the printer software is not installed. Install the printer software. For
more information, see Removing and Reinstalling Software

.

Correct communication problems between the printer and the computer.

Remove the USB cable from your printer and your computer. Reconnect the USB cable to your printer and your
computer.

Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect the printer power cable into
the electrical outlet, and turn on the printer.

Restart your computer.

Set your printer as the default printer.

1. In Windows XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

b. Click Hardware and Sound.

c. Click Printers.

2. Right-click the printer icon, and select Set as Default Printer.

® Control Panel.

Printer won't print and print jobs are stuck in the print queue.

Check for multiple instances of the printer installed on your computer.

1. In Windows XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

b. Click Hardware and Sound.

® Control Panel.

c. Click Printers.

2. Check for multiple objects for your printer.

3. Print a job to each of these print objects to see which printer is active.

4. Set that print object as the default printer by right-clicking the printer icon and selecting Set as Default Printer.

5. Delete the other copies of the print object by right-clicking the printer name and selecting Delete.

To prevent multiple instances of the printer in your Printers folder, make sure you always plug the USB cable back
into the same USB port that was originally used for the printer. Also, do not install printer drivers multiple times
from the Drivers and Utilities CD.

Printer Problems

Ensure the printer power cable is firmly connected to the printer and the electrical outlet.

Determine if the printer has been held or paused.

1. In Windows XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers.
In Windows Vista:

a. Click

b. Click Hardware and Sound.

c. Click Printers.

2. Right-click the printer icon.

3. Make sure Pause Printing is not selected. If Pause Printing is selected, click it to clear the option.

Check for blinking lights on the printer.

For more information, see Error Messages.

Ensure you installed the ink cartridges correctly and removed the sticker and tape from each
cartridge.

Make sure you loaded the paper correctly.

For more information, see Loading Paper.

Ensure the printer is not connected to a PictBridge-enabled camera.

® Control Panel.

For more information, see Printing Photos From a PictBridge-Enabled Camera.

General Problems

Printing Problems

Check the ink levels, and install new print cartridges if necessary.

For more information, see:

Dell Ink Management System.

Replacing Ink Cartridges.

Make sure you remove individual sheets from the paper exit tray.

To avoid ink smudging when you are using the following media, remove each sheet as it exits, and allow it to dry:

Photo paper

Glossy paper

Transparency

Labels

Envelopes

Iron-on transfers

Free up memory resources on your computer when print speed is slow

Close all applications not in use.

Try minimizing the number and size of graphics and images in your document.

Consider purchasing more Random Access Memory (RAM) for your computer.

Remove as many unused fonts as possible from your system.

Uninstall the printer software, and then reinstall it. For more information, see Removing and Reinstalling Software.

Select a lower print quality. For more information, see Using Printing Preferences.

Make sure you loaded the paper correctly.

For more information, see Loading Paper.

Copying Problems

Check for blinking lights or error messages on the printer.

For more information, see Error Messages.

Make sure the scanner glass is clean.

If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.

Use the Remove Patterns option to remove image patterns from magazines or newspapers.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

® Programs.

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

3. Click See More Copy Settings, and then click Advanced.

The Advanced Copy Settings dialog box opens.

4. From the Image Patterns tab, select Remove image patterns from magazine/newspaper (descreen), and then

click OK.

5. Click Copy Now.

Make sure the document or photo is loaded correctly on the scanner glass or into the ADF.

For more information, see how to load originals:

On the Scanner Glass.

Into the ADF.

Check paper sizes.

Make sure the paper size being used matches the size you selected on the operator panel or the Dell All-In-One Center.

Scanning Problems

Check for blinking lights and error messages on the printer.

For more information, see Error Messages.

Check the USB cable.

Ensure the USB cable is firmly connected to your printer and your computer.

Shut down the computer, reconnect the USB cable as shown on the Setting Up Your Printer poster, and then restart
the computer.

Determine if the printer software is installed.

Click Start® Programs or All Programs® Dell Printers.
For Windows Vista:

1. Click

2. Click Dell Printers.

If the printer does not appear in the list of printers, the printer software is not installed. Install the printer software. For
more information, see Removing and Reinstalling Software

® Programs.

.

Correct communication problems between the printer and the computer.

Remove the USB cable from your printer and your computer. Reconnect the USB cable to your printer and your
computer.

Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect the printer power cable into
the electrical outlet, and turn on the printer.

Restart your computer.

Change the scan resolution to a lower value if scanning takes too long or freezes the computer.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click ® Programs.

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

3. Click See More Scan Settings.

4. Select a lower scan resolution from the Select Scan Quality menu.

5. Click Scan Now.

Change the scan resolution to a higher value if the scanned image quality is poor.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

3. Click See More Scan Settings.

4. Select a higher scan resolution from the Select Scan Quality menu.

5. Click Scan Now.

® Programs.

Use the Remove Patterns option to remove image patterns from magazines or newspapers.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

® Programs.

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

3. Click See More Scan Settings, and then click Advanced.

The Advanced Scan Settings dialog box opens.

4. From the Image Patterns tab, select Remove image patterns from magazine/newspaper (descreen), and then
click OK.

5. Click Scan Now.

Choose another application if scanning to an application fails.

Using the operator panel

1. From the main menu, press the up or down Arrow button

.

2. Press the Select button

3. From the Scan Mode menu, press the up or down Arrowbutton
and right Arrow button to choose another application.

Using the computer

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

® Programs.

.

to scroll to Scan, and then press the Select button

to scroll to Scan To, and then press the left

3. From the Send scanned images to: drop-down menu, choose another application.

NOTE: If the program you want to use is not listed, select Search for more... in the drop-down menu. On the next

screen, click Add to locate and add your program to the list.

Make sure the document or photo is loaded correctly on the scanner glass or into the ADF.

For more information, see how to load originals:

On the Scanner Glass.

Into the ADF.

Make sure the scanner glass is clean.

If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.

Fax Problems

Make sure you turned on both your printer and your computer, and the USB cable is properly inserted.

Ensure the computer is connected to an active analog telephone line.

Using the fax function requires a phone connection to the fax modem in your computer.

When using DSL broadband service, make sure you have a DSL filter installed on your phone cord. Contact your
Internet Service Provider for more information.

Make sure your computer is not connected to the Internet by dial-up modem when trying to fax.

scroll to Ultrafine.

When using an external modem, make sure it is turned on and it is correctly connected to your
computer.

When the printer's memory is full, print a fax activity report and resend pages that were not
transmitted.

When sending color pages, set the printer to scan the original documents after dialing.

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Press the up or down Arrow button
scroll to After Dial.

5. Press the Back button

NOTE: This setting is applicable for all subsequent fax jobs.

to save the changes.

to scroll to Fax Setup, and then press the Select button .

to scroll to Dialing and Sending, and then press the Select button .

to scroll to Scan, and then press the left or right Arrow button to

If caller ID is not working, make sure that you selected the correct Caller ID pattern.

The Caller ID detection pattern is determined by the country or region you selected during initial setup. If phones in your
country use two detection patterns, call your telecommunications company to determine which pattern it subscribes to.

1. From the main menu, press the up or down Arrow button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

.

to scroll to Fax Setup, and then press the Select button .

to scroll to Ringing and Answering, and then press the Select button

to scroll to Fax, and then press the Select button

4. Press the up or down Arrow button

button to select an option.

Select Pattern 1 if telephones in your country subscribe to a detection pattern using frequency-shift keying
(FSK).

Select Pattern 2 if telephones in your country subscribe to a detection pattern using dual tone
multifrequency (DTMF).

5. Press the Back button

.

to scroll to Caller ID pattern, and then press the left or right Arrow

Set the quality of the outgoing fax to Ultrafine.

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

to scroll to Edit Fax Settings, and then press the Select button .

to scroll to Quality, and then use the left or right Arrow button to

4. Press the Back button .

Paper Problems

If the quality of the received fax is still poor, the fax machine at the receiving end may be limiting the fax quality. Any
adjustments that you make on your printer do not affect the quality of faxes received at the other end.

Networking Problems

Check the cable connections.

If the printer is attached to a network adapter:

Check the Ethernet cable and USB cable for any obvious damage.

Firmly plug one end of the USB cable into the printer, and the other end into the network adapter.

Firmly plug one end of the Ethernet cable into the network adapter, and the other end into the network hub or wall
connection.

If the printer is attached to a computer that is connected to the network:

Check the USB cable for any obvious damage.

Firmly plug one end of the USB cable into the printer, and the other end into the computer.

Check your network connection.

Make sure the printer is connected to a working network connection.

Check the network adapter documentation for setup and usage information.

Memory Card Problems

Make sure that the type of memory card you are using can be used in the printer.

For more information, see Printing From a Memory Card or USB Key.

Insert only one memory card at a time.

Insert the memory card until it stops.

The printer will not read the contents of the memory card if it is not properly inserted into the memory card slot.

When printing images from a memory card, make sure the file format of the images is supported by
the printer.

Only images in JPG and a limited set of TIFF formats can be printed directly from the memory card. If you want to print
photos stored on the memory card in a different file format, the photos must be transferred to your computer before
printing.

Ensure the printer is not connected to a PictBridge-enabled camera.

For more information, see Printing Photos From a PictBridge-Enabled Camera.

Make sure you loaded the paper correctly.

For more information, see Loading Paper.

Use only paper recommended for your printer.

For more information, see Print Media Guidelines.

Use a smaller amount of paper when printing multiple pages.

For more information, see Print Media Guidelines.

Make sure the paper is not wrinkled, torn, or damaged.

Check for a paper jam.

If the paper jam is near the paper input tray:

1. Remove the paper tray.

2. Pull firmly on the paper to remove it.

3. Replace the paper tray.

4. Press the Select button

5. Resend your print job to print any missing pages.

If the paper jam is not visible:

1. Turn off the printer.

2. Lift the printer unit.

.

3. Firmly grasp the paper, and gently pull it from the printer.

4. Close the printer unit.

5. Turn on the printer, and print the document again.

If the jam is located in the duplex unit or near the rear access door:

1. If you have a duplex unit, remove it.

2. Open the rear access door.

3. Firmly grasp the paper, and gently pull it from the printer.

4. Close the rear access door.

5. Re-install the duplex unit.

6. Press the Select button

If the paper jam occurs near the ADF:

1. Lift the ADF cover located to the left of the ADF input tray.

to continue printing.

2. Firmly grasp the paper, and then gently pull it from the printer.

3. Close the ADF cover.

4. Press the Select button .

5. Resend your print job to print any missing pages.

Error Messages

Error Message: What it indicates: Solution:

Alignment problem.
Verify tape removed from

cartridges, run a few cleaning
cycles or check
troubleshooting. Press

retry
There is a problem reading

the memory card. Ensure that
it is not damaged and is
inserted correctly.

No valid photo image files
detected.

Failed to retrieve the File from
the Mass Storage Device.

Failed to find an MS Office
application to print.

The attached device is not a
PictBridge or a supported
Mass Storage Class Device.
Please disconnect and refer to
user manual.

Unplug device to use other
printer features.

to

The tape was not removed from the
ink cartridges before the cartridges
were installed.

The memory card is inserted in the
wrong slot.

The memory card or the USB key does
not contain supported files.

The computer fails to retrieve the file
from a memory card or a USB key.

The computer fails to find an
application to print.

An unsupported device is attached or
inserted into the PictBridge port.

Remove the tape from the ink cartridges. For
more information, see Replacing Ink Cartridges

Remove the memory card, and reinsert it into
the correct slot. For more information, see

Printing Photos

Make sure that your photos are saved as JPG or
TIFF.

Make sure that the memory card or USB key is
not damaged.

Make sure that the memory card or USB key
contains files that have *.DOC, *.XLS, or *.PPT
as filename extensions.

Attach a PictBridge-enabled camera or a USB
key into the PictBridge port.

Remove the unsupported device.

.

.

Paper or photo size error
Change paper or photo setting

in Camera or printer defaults

The attached device is not a
supported Bluetooth device.
Please disconnect and refer to
user manual.

Left cartridge missing. Insert Insert a black or photo cartridge in the left

The size of the photo is greater than
the paper size set.

Choose a photo size that is smaller than the
paper size.
Choose a paper size that is greater than the
photo size. If you want to print a borderless
picture, choose a paper size that is the
same size as the photo.

Attach a USB Bluetooth adapter into the
PictBridge port.

Black or Photo Cartridge. cartridge carrier. For more information, see

Replacing Ink Cartridges.

Right cartridge missing. Insert
Color Cartridge.

Left cartridge error. Replace
cartridge.

Right cartridge error. Replace
cartridge.

Check the AIO for
Obstructions, then press

Error XXXX If the LCD displays Error followed by

Paper Jam A paper jam exists in the printer. Clear the paper jam. For more information, see

Clear Automatic Document
Feeder jam then press

Low Ink Error The ink cartridge is running low on

Document in Memory. Replace
Cartridge to Print.

.

A printhead carrier jam exists in the

.

printer.

a four-digit number, an advanced
error has occurred.

ink. The Low Ink Error occurs when
your ink cartridges reach levels of 25
percent, 15 percent, and 10 percent
remaining.

There is not enough ink to complete
the print job.

Insert a color cartridge in the right cartridge
carrier. For more information, see Replacing Ink

Cartridges.

The cartridge is inserted in the wrong cartridge
carrier. Insert the black or photo cartridge in
the left carrier and the color cartridge in the
right. For more information, see Replacing Ink

Cartridges.

Clear the carrier jam, and then press the
Select button .

Contact Customer Support. For more
information, go to support.dell.com

Check for a paper jam.

Clear the paper jam in the ADF.

Replace the ink cartridge. For more information,
see Replacing Ink Cartridges

Replace the ink cartridge, and align the new
cartridges. The printer continues to print the
remaining pages.

.

.

.

Paper Out If you have an optional input paper

tray and you loaded paper into both
trays, Tray Linking is not enabled.

Media Mismatch You have enabled Tray Linking and set

the paper type to Automatic or
Auto-Detect, but the paper loaded is
not plain paper.

Out of Memory.
Unable to complete multiple

copies. Press
Faxes in memory.

Load plain paper and Press
.

Fax Received. Load Paper,
then select size to print fax.

Unsupported Fax Mode The Auto Fax Conversion option is

.

The printer does not have enough
memory to scan all the originals
loaded into the ADF.

The printer received incoming faxes,
but there is no plain paper loaded in
the input tray.

There is an incoming fax, but the
paper loaded is not supported.

off, and the receiving fax machine
does not support color or the
resolution of the fax you are sending.

Enable Tray Linking. For more information, see

Understanding Tray Linking

Press the Select button
Otherwise, press the Cancel button
then load plain paper.

Press the Select button
that were scanned. Reload the originals that

were not scanned, and make copies of them.

Load plain paper in the input tray, and then
press the Select button

Load a plain Letter, Legal, or A4 size paper into
the input tray, and then select the paper size.

Turn Auto Fax Conversion on.

1. From the main menu, press the up or down
Arrow button

then press the Select button

2. Press the up or down Arrow button
to scroll to Fax Setup, and then press the

Select button

3. Press the up or down Arrow button
to scroll to Dialing and Sending, and then

press the Select button

4. Press the up or down Arrow button
to scroll to Auto Fax Conversion, and then

press the left or right Arrow button
to scroll to On.

5. Press the Back button

.

to continue printing.

, and

to print the pages

.

to scroll to Fax, and

.

.

.

.

Improving Print Quality

You can avoid most jams and misfeeds by following these guidelines:

If you are not satisfied with the print quality of your documents, there are several different ways to improve the print
quality.

Use the appropriate paper. For example, use Dell™ Premium Photo Paper if you are printing photos with a photo ink
cartridge.

Use paper that is a heavier weight, bright white, or coated. Use Dell Premium Photo Paper if you are printing photos.

NOTE: Dell Premium Photo Paper may not be available in all areas.

Select a higher print quality.

To select a higher print quality:

1. With your document open, click File® Print.

The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

3. On the Print Setup tab, select a higher quality setting.

4. Print your document again.

5. If the print quality does not improve, try aligning or cleaning the ink cartridges. For more information, see Aligning

Ink Cartridges and Cleaning the Ink Cartridge Nozzles.

For additional solutions, go to support.dell.com

.

General Guidelines for Selecting or Loading Print Media

Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

Use only high-quality, copier-grade paper for the best print quality.

Avoid paper with embossed lettering, perforations, or a texture that is too smooth or rough. Paper jams may occur.

Store paper in its packaging until you are ready to use it. Place cartons on pallets or shelves, not on the floor.

Do not place heavy objects on top of the media, whether or not it is packaged.

Keep paper away from moisture or other conditions that can cause it to wrinkle or curl.

Store unused paper at temperatures ranging between 15°C and 30°C (59°F and 86°F). The relative humidity should
be between 10% and 70%.

During storage, you should use moisture-proof wrap, such as a plastic container or bag, to prevent dust and
moisture from contaminating the paper.

Avoiding Jams and Misfeeds

Use media that follows the printer's Media Guidelines.

Make sure that the media is properly loaded in the input tray.

Do not overload the input tray.

Do not remove media from the input tray while printing.

Flex, fan, and straighten the paper before loading.

Do not use creased, damp, or curled paper.

Orient the media according to the instructions for the printer.