Dell 966w User Manual

Dell™ Photo All-In-One Printer 966 User's Guide

To order ink or supplies from Dell:

1. Double-click the icon on your desktop.

2. Visit Dell's website, or order Dell printer supplies by phone.

www.dell.com/supplies

For the best service, make sure you have the Dell printer Service Tag available.

Finding Information Faxing About Your Printer Understanding the Software Understanding the Operator

Panel Menus Loading Paper and Originals Maintenance Printing Troubleshooting Printing From a Memory Card

or USB Key Copying Appendix Scanning Licensing Notice

Installing the Dell 966 Internal Wireless/Ethernet Adapter

Specifications

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the

problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks of Dell Inc.; Microsoft

and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Server and Windows NT are registered trademarks of Microsoft Corporation. Windows Vista is either a trademark or a registered trademark of Microsoft Corporation in the United States and/or other countries. Bluetooth is a registered trademark owned by Bluetooth SIG, Inc. and is used by Dell Inc. under license. EMC is a registered trademark of EMC Corporation.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227 - 7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

Model 966

July 2007 SRV FT715 Rev. A01

Finding Information

What are you looking for?

Drivers for my printer My User's

Guide

How to set up my printer

Find it here

Drivers and Utilities CD

If you purchased your Dell computer and printer at the same time, documentation and drivers for your printer are already installed on your computer. You can use the CD to uninstall/reinstall drivers or access your documentation. Readme files may be included on your CD to provide lastminute updates about technical changes to your printer or advanced technical reference material for experienced users or technicians.

Setting Up Your Printer poster

Safety information How to set up and use my printer Warranty information

Express Service Code and Service Tag number

Owner's Manual

Express Service Code and Service Tag number

This label is located on the printer (see below).

Latest drivers for my printer Answers to technical service and support questions Documentation for my printer

Dell Support Website: support.dell.com The Dell Support website provides several online tools, including:

Solutions—Troubleshooting hints and tips, articles from technicians, and online courses. Upgrades—Upgrade information for components, such as memory Customer Care—Contact information, order status, warranty, and repair information Downloads—Drivers Reference—Printer documentation and product specifications

How to use

Windows® XP

Documentation for my printer

How to use Windows Vista™ Documentation for my printer

Windows XP Help and Support Center

1. Click Start® Help and Support.

2. Type a word or phrase that best describes your problem, and then click the arrow icon.

3. Click the topic that describes your problem.

4. Follow the instructions shown on the screen.

Windows Vista Help and Support Center

1. Click

2. Type a word or phrase that best describes your problem, and then click the arrow icon.

3. Click the topic that describes your problem.

4. Follow the instructions shown on the screen.

® Help and Support.

Faxing

Setting Up the Printer With External Devices Sending a Fax Receiving a Fax Changing the Fax Setup Using Speed Dial Blocking Faxes Creating Fax Activity Report

Use your printer to send and receive faxes without having to connect to a computer. In addition, the Dell Fax Solutions Software is bundled in the Drivers and Utilities CD and should have been installed when

you installed your printer driver. You can also use this faxing software to send and receive faxes.

Equipment Benefits See this section

printer phone cord (provided)

printer telephone (sold separately) two phone cords (one provided)

printer telephone (sold separately) answering machine (sold separately) three phone cords (one provided)

printer telephone (sold separately) computer modem (sold separately) three phone cords (one provided) USB cable (sold separately)

Make copies and send and receive faxes without the use of a computer.

Use the fax line as a normal telephone line. Set up your printer wherever your telephone is. Make copies and send and receive faxes without the use of a computer.

Receive both incoming voice messages and faxes. Connecting to an Answering

Increase the number of phone connection outlets. Connecting to a Computer

Connecting Directly to a Telephone Wall Jack

Connecting to a Telephone

Machine

Modem

Setting Up the Printer With External Devices

Connecting Directly to a Telephone Wall Jack

1. Connect one end of the phone cord to the FAX connector ( —upper connector).

2. Connect the other end of the phone cord to an active telephone wall jack.

Connecting to a Telephone

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall jack.

2. Remove the blue protective plug from the PHONE jack connector (

3. Connect a phone cord from the telephone to the PHONE jack connector (

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

Belgium, Italy, France, and Switzerland), remove the blue plug from the PHONE jack connector ( connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be able to

use this port for additional devices in these countries.

—bottom connector).

—bottom

What if I have a Digital Subscriber Line (DSL)?

DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid interference with the analog fax modem signal.

NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not supported for

faxing.

1. Connect the DSL filter to an active telephone line.

2. Connect the printer directly to the output on the DSL filter.

NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service provider if

you need more help.

Connecting to an Answering Machine

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall jack.

2. Remove the blue protective plug from the PHONE jack connector (

3. Connect a phone cord from the answering machine to a telephone.

4. Connect a phone cord from the answering machine to the PHONE jack connector (

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector ( —bottom connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be

able to use this port for additional devices in these countries.

—bottom connector).

Connecting to a Computer Modem

—bottom connector).

1. Connect a phone cord from the FAX connector ( —upper connector) on the printer to an active telephone wall jack.

2. Remove the blue protective plug from the PHONE jack connector ( —bottom connector).

3. Connect a phone cord from the computer modem to the PHONE jack connector ( —bottom connector).

4. Connect a phone cord from the computer modem to a telephone.

NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria,

able to use this port for additional devices in these countries.

Sending a Fax

Entering a Fax Number

1. From the main menu, press the up or down Arrow button to scroll to Fax.

2. Enter a fax number.

Task Method

Sending to a fax number Use the keypad to enter a number. You can enter a maximum of 64 digits in a

fax number.

Sending a fax to an entry in the Phone Book

Sending a fax to an extension number

Sending a fax to an outside line Set a dial prefix:

Enter the number that corresponds to the speed dial number of the contact. Use the Phone Book menu.

a. Press the up or down Arrow button to scroll to Fax, and then

press the Select button .

b. Press the up or down Arrow button

then press the Select button .

c. Press the up or down Arrow button

Phone Number Search , or Group Search, and then press the Select button

d. Press the up or down Arrow button

number you want to send the fax to.

Press the asterisk (*) and pound (#) signs, and then use the keypad to enter the extension number.

a. From the main menu, press the up or down Arrow button

Fax, and then press the Select button .

b. Press the up or down Arrow button

press the Select button .

c. Press the up or down Arrow button

and then press the Select button .

d. Press the up or down Arrow button

press the left or right Arrow button to scroll to Create.

e. Press the Select button

to scroll to Phone Book, and

to scroll to Name Search,

to scroll to the name or

to scroll to

to scroll to Fax Setup, and then

to scroll to Dialing and Sending,

to scroll to Dial Prefix, and then

Dialing a fax extension while listening to a telephone line

NOTE: If you are changing the dial prefix, scroll to Modify.

f. Use the keypad to enter the dial prefix. You can enter a maximum of eight

digits for the prefix.

g. Press the Select button

Dial an additional 0 for a two-digit extension or an additional 0 0 for a one-digit extension. For example, to dial extension 12, enter 120. If the extension is 2,

(On Hook) enter 200.

Sending a Fax Using the Operator Panel

1. Make sure your printer is on and connected to an active telephone line.

2. Load the paper. For more information, see Loading Paper

3. Load the original document.

4. Press the up or down Arrow button

5. Use the keypad to enter a fax number or a speed dial number. For more information, see Entering a Fax Number.

6. Press the Start button

to scroll to Fax.

Sending a Fax Using the Dell All-In-One Center

1. Turn on your printer and computer, and make sure they are connected. Make sure your computer modem is connected to an active analog telephone line. If you have DSL broadband service on the same phone line that you are using to fax, you must also have a DSL filter installed. Contact your Internet Service Provider for information.

2. Load your original document.

3. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

® Programs.

c. Click Dell Photo AIO Printer 966.

4. Select Dell All-In-One Center.

The Dell All-In-One Center opens.

5. In the Dell All-In-One Center, you can either:

In the Scan or Fax section, send a single- or multiple-page fax. First, customize your fax job by answering the questions that appear on your screen.

To send a single-page fax, click Fax Now. To send a multiple-page fax, click Advanced, select the Scan multiple items before output check box,

and then click OK.

In the Productivity Tools section, click Fax an image, and follow the instructions on the screen.

NOTE: One of the questions on the screen asks if there is more than one page. If there are multiple

pages in your fax, you should choose Yes, prompt me for each page.

Faxing Electronic Documents

1. With the file open, click File® Print.

The Print dialog box opens.

2. In the printer list, select DellFax.

3. Click OK, and then follow the instructions on the screen.

Sending a Broadcast Fax

A broadcast fax allows you to send the same fax to multiple recipients at once. You can enter up to 30 different numbers.

1. Make sure your printer is on and connected to an active telephone line.

2. Load your original document.

3. From the main menu, press the up or down Arrow button

4. Use the keypad to enter the fax number. For more information, see Entering a Fax Number

5. Press the down Arrow button

6. Use the keypad to enter the next fax number.

7. Repeat this process until you have entered all phone numbers to which the fax needs to be sent.

to go to the next fax number field.

to scroll to Fax, and then press the Select button

NOTE: You can also use the Phone Book or Redial History option to select phone numbers. Each number

you select or enter is added to the fax list until you press the Start button .

8. Press the Start button .

After you initiate the fax, the printer dials the first number, establishes a connection, sends the fax, breaks the connection, and moves to the next number on the list. This continues until the list has been completed. If the printer is unable to make a connection to a fax number, the printer moves to the next number on the list. The number to which a connection was not established is moved to the end of the list, and it is tried again when the rest of the list has been completed.

NOTE: Fax numbers to which the printer could not establish a connection are retried based on the number of retries

specified in the Dialing and Sending menu.

Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial)

1. Make sure your printer is on and connected to an active telephone line.

2. Load an original document.

3. From the main menu, press the up or down Arrow button

4. Press the up or down Arrow button

5. Press the Select button to make the printer go off hook.

6. Enter the number to which you want to send a fax. For more information, see Entering a Fax Number

7. Press the Start button

when you are ready to send a fax.

to scroll to On Hook Dial.

to scroll to Fax, and then press the Select button

Sending a Delayed Fax

1. Make sure your printer is on and connected to an active telephone line.

2. Load your original document.

3. From the main menu, press the up or down Arrow button

to scroll to Fax, and then enter a fax number. For

more information, see Entering a Fax Number.

4. Press the Select button .

5. Press the up or down Arrow button

to scroll to Delay Sending Fax, and then press the Select button .

6. Use the keypad to specify the hour, and then press the right Arrow button

7. Use the keypad to specify the minutes, and then press the right Arrow button .

8. Use the keypad to specify AM (1), PM (2), or 24Hr (3).

9. Press the Select button

10. Press the Start button

At the designated time, the fax number is dialed, and the fax is transmitted to the designated fax number. If the fax transmission is unsuccessful, the unsuccessful number is tried again based on the redial settings.

Creating a Fax Cover Page

Using the Operator Panel

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

to scroll to Edit Fax Settings, and then press the Select button.

3. From the Cover Page menu item, press the left or right Arrow button to scroll to Yes, and then press the Menu button .

4. Use the keypad to enter or change information on the Cover Page screen.

NOTE: You can also enter or change information on the Cover Page using the Printer Setup Utility. For

more information, see Using the Computer

Using the Computer

1. With the Dell Fax Solutions open, select Select Settings.

2. Click the Sending Faxes tab.

3. From the Cover Page area, click User Information.

4. Enter information about the sender.

NOTE: You may have already specified this information when you used the Dell Fax Solutions for the first

time.

5. Click OK.

6. From the Cover Page area, click Configure Cover Page.

7. Click Next or Preview to choose a template for your cover page.

8. Add a company logo, if necessary.

a. Click Change.

b. Click Browse.

c. Browse for an image of your company logo, and click Open.

d. Adjust your logo, if necessary.

e. Click OK.

9. Click OK.

Sending a Color Fax

NOTE: The fax machine of the recipient should also support color faxes.

1. Make sure your printer is on and connected to an active telephone line.

2. Load the paper. For more information, see Loading Paper

3. Load the original document. Faxing color documents uses a lot of the printer's memory. We recommend that you limit the outgoing fax to two pages.

4. Press the up or down Arrow button

5. Press the Select button .

6. Press the up or down Arrow button

7. Press the up or down Arrow button scroll to Color.

to scroll to Fax.

to scroll to Edit Fax Settings, and then press the Select button .

to scroll to Color, and then press the left or right Arrow button to

8. Press the Back button

9. Use the keypad to enter a fax number. For more information, see Entering a Fax Number

10. Press the Start button

twice to go back to the main menu.

Using Auto Fax Convert

If you are faxing a high-resolution document to a fax machine that prints at a lower resolution, the printer can automatically adjust the fax you send.

NOTE: If you turn off Auto Fax Convert and you attempt to send a fax that is not compatible with the receiving

fax machine, the fax is not sent and an Unsupported Mode error is displayed.

Auto Fax Convert is on by default. To turn off Auto Fax Convert:

1. On the main menu, press the up or down Arrow button .

2. Press the up or down Arrow button

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax, and then press the Select button

3. Press the up or down Arrow button to scroll to Dialing and sending, and then press the Select button .

Fax

4. Press the up or down Arrow button Arrow button to scroll to Off.

5. Press the Back button .

to scroll to Auto Fax Conversion, and then press the left or right

Receiving a Fax

Receiving a Fax Automatically

1. Make sure your printer is on and connected to an active telephone line.

2. Make sure Auto Answer is turned on or is currently within the scheduled on period.

a. From the main menu, press the up or down Arrow button

button .

b. Press the up or down Arrow button

c. Press the left or right Arrow button to scroll to On or Scheduled , and then press the Select button

to scroll to Auto Answer.

to scroll to Fax, and then press the Select

d. If you selected Scheduled, the Auto Answer Schedule screen appears. Use the keypad to specify the time

you want Auto Answer to be turned on and turned off.

e. Press the Back button

3. Set the number of rings the printer should allow before answering the incoming fax.

a. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select

button .

b. Press the up or down Arrow button

c. Press the up or down Arrow button

button .

d. Press the up or down Arrow button

e. Press the up or down Arrow button to select the number of rings you want to allow before the printer

receives the fax.

f. Press the Back button

When the number of set rings is detected, the printer automatically receives the fax.

to scroll to Fax Setup, and then press the Select button .

to scroll to Ringing and Answering, and then press the Select

to scroll to Pick-up On.

Receiving a Fax Manually

1. Make sure your printer is on and connected to an active telephone line.

2. Make sure Auto Answer is turned on or is currently within the scheduled on period.

a. From the main menu, press the up or down Arrow button to scroll to

, and then press the Select

button .

b. Press the up or down Arrow button

c. Press the left or right Arrow button to scroll to On or Scheduled, and then press the Select button

d. If you selected Scheduled, the Auto Answer Schedule screen appears. Use the keypad to specify the time

you want Auto Answer to be turned on and turned off.

e. Press the Select button

3. When the telephone rings, pick up the telephone, and listen for the fax calling tone.

4. If you hear the fax calling tone, press DELL# (3355#) on the printer operator panel.

NOTE: DELL# is the default answer code. However, you can change this to any code. For more information,

see Changing the Pickup Code

to scroll to Auto Answer.

Changing the Pickup Code

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Press the up or down Arrow button

5. Use the keypad to specify a new one- to seven-digit keycode.

NOTE: Valid characters for the pickup code are 0–9, pound (#), and star (*). Any other characters entered

are ignored.

6. Press the Select button

to scroll to Fax Setup, and then press the Select button .

to scroll to Ringing and Answering, and then press the Select button

to scroll to Manual Pickup Keycode, and then press the Select button

Receiving a Fax Using Dell Fax Solutions

1. Click Start® Programs or All Programs ® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Receiving Faxes, choose how you want to receive the fax. Select Automatically if you want the software to receive faxes, or Manually if you want to decide when to answer incoming faxes. If you choose to manually receive the fax, you have to click Answer Now whenever someone is attempting to send you a fax.

3. Select the check box beside Print incoming faxes if you want all incoming faxes printed upon receipt.

Printing a Long Fax

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button .

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the If Too Big menu item, press the left or right Arrow button

5. Press the Back button .

If you have purchased and installed the optional paper tray, you can load paper of different sizes in the trays. For example, you can load letter size plain paper in Tray 1 and load legal size paper in Tray 2. The printer automatically picks the paper that will match the size of the incoming fax. For more information, see Understanding Tray Linking

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Printing, and then press the Select button .

to choose an option.

Printing a Fax on Both Sides of the Page

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button .

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the 2-Sided Print menu item, press the right or left Arrow button to scroll to 2 Sided Print.

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Printing, and then press the Select button .

5. Press the Back button .

Changing the Fax Setup

Using the Operator Panel

If you are using your printer as a standalone fax machine, you can change the fax settings from the Edit Fax Settings menu and Fax Setup menu. Changes made on the Edit Fax Settings menu are temporary and are cleared after the fax has been sent or cancelled. On the other hand, changes on the Fax Setup menu are permanent and are applicable to all fax jobs. For more information, see Edit Fax Settings Menu

Using the Computer

You can access the Printer Setup Utility if you want to configure the printer's fax settings from your computer.

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

and Fax Setup Menu.

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Printer Setup Utility.

® Programs.

Phone Book

On this tab: You can:

Dialing and Sending

Ringing and Answering

Specify a dial method. Enter a dial prefix. Set the dial volume. Enter your fax number and your name. Specify the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try. Choose whether to scan the entire document before or after dialing the number. Specify a maximum send speed and a print quality for outgoing faxes. Convert the fax automatically to be compatible with the receiving fax machine regardless of the send settings.

Specify the number of rings before the machine receives the incoming fax. Specify a distinctive ring if your phone line has distinctive ring service activated. Set the ring volume. Choose whether to use error correction. Choose a Caller ID pattern (1 if telephones in your country have a detection pattern using FSK or 2 if telephones in your country have a detection pattern using DTMF). The Caller ID detection pattern is determined by the country or region you selected during initial setup. If phones in your country use two detection patterns, call your telecommunications company to know which pattern it subscribes to. Specify a manual answer code. The default code is DELL# (3355#). Choose whether you want to answer incoming faxes automatically or at a scheduled time. Specify the time when incoming faxes are answered automatically. Select whether you want to forward a fax, or print it and then forward it. Specify a fax number to which faxes are forwarded. Manage blocked faxes.

Fax Printing/Reports

Speed Dial Add to, create, or edit the speed dial or group dial speed dial lists. Cover Page

Choose to automatically resize oversize faxes so they print on one page, or keep the oversized fax to scale and print on two pages. Choose whether you want to print a footer (date, time, and page number) on each page. If an optional second paper tray is installed, choose from which tray the printer picks paper. Choose Auto if you want the printer to pick the paper that matches the size of the incoming fax. If an optional duplex is installed, choose if you want to print on both sides of the page. Specify when to print a fax activity report. Specify when you want to print a fax confirmation.

Specify if you want to send a cover page for outgoing faxes. Edit or update the information that will appear on your cover page. Choose a priority for your outgoing fax. Include a short message.

Using Speed Dial

To make sending faxes easier, you can assign a speed dial number to 89 individual contacts and 10 groups that can hold up to 30 phone numbers each.

Creating a Speed or Group Dial List

Adding an Entry to the Speed Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button to scroll to

, and then press the Select button .

3. Press the up or down Arrow button to scroll to Add Entry, and then press the Select button .

4. Use the keypad to enter a Name and Fax Number.

NOTE: The lowest possible speed dial number is automatically assigned to this contact. You cannot change

the speed dial number.

5. Press the Back button

Adding an Entry to the Group Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Use the keypad to assign a name and fax numbers to the group. Press the down Arrow button number. You can also use the Name Search, Phone Number Search, or Redial History option to select phone

numbers. Each number you select or enter is added to the group dial list.

NOTE: The lowest possible group dial number is automatically assigned to this contact. You cannot change

the speed dial number.

5. Press the Back button

to scroll to Phone Book, and then press the Select button .

to scroll to Add Group, and then press the Select button .

to enter another

Using a Speed or Group Dial List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Use the keypad to enter the two-digit speed dial number.

3. Press the Start button .

NOTE: When you are entering numbers, if you only enter two numbers and an entry corresponds to this number,

the printer assumes you are entering a speed dial entry. If the number you entered does not correspond to any entry in the Phone Book, the printer assumes you are entering an extension number.

Blocking Faxes

Create a Blocked Fax List

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

to scroll to Fax Setup, and then press the Select button .

3. Press the up or down Arrow button

4. Press the up or down Arrow button

to scroll to Fax Blocking, and then press the Select button .

to scroll to Blocked Fax Add Entry, and then press the Select button

5. Use the keypad to specify a name.

6. Use the keypad to enter a fax number, and then press the Select button

NOTE: The lowest possible blocked fax number is automatically assigned to this contact. You cannot change

the blocked fax number.

Turning on Fax Blocking

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the Blocked List menu item, press the left or right Arrow button

5. Press the Select button .

If the printer detects a fax from one of the numbers on the Blocked Fax List, the transmission is disconnected.

to scroll to Fax Setup, and then press the Select button .

to scroll to Fax Blocking, and then press the Select button .

to choose On.

Blocking Faxes Without Caller ID

1. From the main menu, press the up or down Arrow button to scroll to Fax, and press the Select button.

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. Press the left or right Arrow button

5. Press the Select button.

to scroll to Fax Setup, and press the Select button.

to scroll to Fax Blocking, and press the Select button.

to choose On from Block No-ID.

If the printer detects a fax from a machine without Caller ID, the transmission is disconnected.

Creating Fax Activity Report

Using the Operator Panel

1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the Select button

2. Press the up or down Arrow button

3. Press the up or down Arrow button

4. From the History and Reports menu, you can view or print your fax activity.

to scroll to Fax Setup, and then press the Select button .

to scroll to History and Reports, and then press the Select button .

Using the Computer

Creating a Report for Sent or Outgoing Faxes

1. Click Start® Programs or All Programs® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Sending Faxes, click Create Report.

3. Select a date range for your report.

4. Click the print button in the upper-left corner of the dialog to print the fax report.

Creating a Report for Received and Incoming Faxes

1. Click Start® Programs or All Programs® Dell PC Fax® Dell PC Fax.

For Windows Vista:

a. Click ® Programs.

b. Click Dell PC Fax.

c. Click Dell PC Fax.

2. From Receiving Faxes, click Create Report.

3. Select a date range for your report.

4. Click the print button in the upper-left corner of the dialog to print the fax report.

About Your Printer

Understanding the Printer Parts Understanding the Operator Panel

You can use your printer to do a variety of things. A few important things to note:

If the printer is connected to a computer, you can use either the printer operator panel or the printer software to produce quality documents.

You do need to connect your printer to a computer to print, scan, or use the Save Photos to Computer function or the Print Files mode.

You do not need to connect your printer to a computer to make photocopies, send faxes, or print from memory cards or a PictBridge-enabled camera.

NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone line before you

can send a fax.

NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone line attached to

your computer.

Understanding the Printer Parts

Number: Part: Description:

1 Automatic

Document Feeder (ADF)

Part that feeds original documents into the printer.

2 Printer unit Unit you lift to gain access to the ink cartridges. 3 Operator panel Panel on the printer you use to control copying, scanning, faxing, and printing. For more

information, see Understanding the Operator Panel 4 Paper tray Tray that holds blank paper. 5 Optional paper

tray

6 Paper exit tray Tray that holds the paper as it exits the printer.

Tray that you can purchase separately to increase the amount of blank paper that your

printer can hold.

NOTE: Pull the paper exit tray stop straight out to extend it.

7 PictBridge

connector

The connector you use to connect your PictBridge-enabled digital camera or a USB key to

your printer. 8 Memory card

9 Top cover with

10 ADF input tray Tray that holds original documents. Use it to scan, copy, or fax multiple-page documents.

slots

integrated ADF exit tray

Slots into which you insert a memory card containing digital pictures.

NOTE: The LCD only displays JPG files found on the memory card. To view other image

types stored on the memory card, open the Memory Card Manager. For more information,

see Using Memory Card Manager

Top of printer that holds your document or photo flat while you scan it. You can also pick

up your original document after it has gone through the ADF here.

11 Express Service Code

Identify your printer when you use support.dell.com or contact technical support. Enter the Express Service Code to direct your call when contacting technical support.

NOTE: The Express Service Code is not available in all countries.

12 Supplies Reorder Label To order ink cartridges or paper, visit www.dell.com/supplies

13 FAX connector (

— upper

connector)

14 PHONE jack

connector ( bottom

connector)

—

Slot into which you plug an active telephone line to send and receive faxes.

NOTE: Do not connect additional devices to the FAX connector (

not connect a DSL (digital subscriber line) or ISDN (integrated services digital network) to the printer without using a digital line filter.

Slot on your printer into which you plug additional devices, such as a data/fax modem, telephone, or answering machine. Remove the blue plug before use.

NOTE: If the phone communication is serial in your country (such as Germany, Sweden,

Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector (

terminator for faxing to work correctly. You will not be able to use this port for additional devices

— bottom connector), and then insert the supplied yellow

— upper connector), and do

in these countries.

15 USB connector Slot into which you plug the USB cable (sold separately). The other end of the USB cable plugs

NOTE: Do not unplug your printer from the electrical outlet when not in use. Your

into your computer.

16 Rear access door

(beneath the optional duplex unit)

Part that you have to open to clear paper jams.

17 Optional duplex

unit

18 Optional Dell 966

Internal Wireless/Ethernet Adapter

19 Power cord

connector

20 Power supply Supplies power to the printer.

21 Back cover Cover that you have to remove to install the Dell 966 Internal Wireless/Ethernet Adapter.

Part that you can purchase separately to print on both sides of the paper.

A networking device that you can purchase separately to set up your printer on a wireless network.

Connects printer power supply to the power outlet using the supplied country-specific power cord.

NOTE: The power supply is removable. When the power supply is removed from the printer, but

remains plugged into a power outlet, an LED is illuminated to notify you that power is present.

NOTE: If the power is off when you unplug your printer, the power will be off when you plug it

back in.

Understanding the Operator Panel

Number Use

the:

1 LCD display Display scanning, copying, faxing, and printing options as well as status and error

2 Menu

button

3 Arrow

buttons

4 Start

button

5 Select

button

6 Power

button

To:

messages. Enter a menu or a submenu.

Navigate menus and menu items. Decrease/increase the number of copies. Change the selected modes. Navigate photos on a memory card or digital camera. Increase or decrease the values when setting the date and time.

Initiate a copy, scan, or fax.

Select a menu item. Select an image to be printed (in Photo mode). Initiate a paper feed by holding the button for three seconds.

Turn your printer on or off.

printer needs power to perform regular maintenance on cartridges.

7 Cancel

button

NOTE: To conserve power, press and hold the Power button to put your printer

on a 1 Watt–Off State. Your printer consumes minimal power at this state.

Cancel a scan, print, or copy job in progress. Cancel a copy job (using only the printer), and eject the page. Exit a menu, and return to the default settings.

8 Back

button

9 Keypad Enter numerical data or text.

Return to the previous menu or screen. Save the changes made on a sub-menu temporarily.

Understanding the Software

Using the Dell All-In-One Center Using the Dell Fax Solutions Software Using Printing Preferences Using Memory Card Manager Dell Ink Management System Removing and Reinstalling Software

The printer software includes:

Dell All-In-One Center– Allows you to perform various scan, copy, fax, and print operations with newly scanned and previously saved documents and images.

Dell Fax Solutions Software– Allows you to fax electronic or scanned documents.

Printing Preferences– Allows you to adjust printer settings.

Memory Card Manager– Allows you to display, manage, edit, print, and scan photos from your memory card or

USB memory key to your computer.

Dell Ink Management System™– Warns you when your printer is running low on ink.

Using the Dell All-In-One Center

The Dell All-In-One Center allows you to:

Scan, copy, fax, and use productivity tools.

Select where you want to send the scanned image.

Select the quantity and color of your copies.

Access troubleshooting and maintenance information.

Preview images you want to print or copy.

Manage photos (copy them to folders, print them, perform creative copying).

NOTE: You cannot scan over a network using the Dell All-In-One Center.

To access the Dell All-In-One Center:

1. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

2. Select Dell All-In-One Center.

The Dell All-In-One Center includes four main sections:

In this section: You can:

Preview Now

Scan and Fax

Copy

® Programs.

Select a portion of the preview image to scan or copy. View an image of what will be printed or copied.

Select the program where you want to send the scanned image. Select the type of image being scanned. Select a quality setting for your scan. Select Scan Now. Select Fax Now.

NOTE: Click See More Scan Settings to view all settings.

Select the quality and color of your copies. Select a quality setting for your copies. Specify the blank paper size. Specify the size of the original document being copied. Lighten or darken your copies (this can also be accomplished using the operator panel). Enlarge or reduce your copies.

NOTE: Click See More Copy Settings to view all settings.

Productivity Tools

For more information, click Help in the Dell All-In-One Center.

Fax using PC modem. E-mail an image or document. Repeat an image several times on one page. Enlarge or reduce an image. Print an image as a multi-page poster. Save an image on your computer. Edit text found in a scanned document (Optical Character Recognition). Modify an image with a photo editor.

Using the Dell Fax Solutions Software

The Dell Fax Solutions Software allows you to:

Send and receive faxes.

Manage your phonebook.

Create a cover page.

View fax history.

Create a fax report.

Adjust other fax settings.

To access the Dell Fax Solutions Software:

1. Click Start® Programs or All Programs® Dell PC Fax.

2. Select Dell PC Fax.

For Windows Vista:

a. Click

b. Click Dell PC Fax.

c. Click Dell PC Fax.

The Dell Fax Solutions Software has two main sections. When you save the settings, they apply to every fax you send or receive.

In this section: You can:

Sending Faxes

Receiving Faxes

® Programs.

Send a new fax. Manage your phonebook. Set a template for your cover page. Specify information for the cover page. View a list of sent and outgoing faxes. Create a report on sent and outgoing faxes. Specify if you want to use a fax header. Specify the number of times the printer attempts to send the fax when a transmission fails. Specify the driver you want to use in scanning the document you want to fax.

Specify how you want incoming calls to be answered. Choose to print incoming faxes.

View a list of received and incoming faxes.

Create a report of received and incoming faxes.

Print Setup Quality/Speed — Select Automatic, Draft, Normal, or Photo depending on your desired output quality.

Set the number of rings before a call is answered. Block junk faxes.

You can view more options when you click Sending Settings or Received Settings. Click on each tab, and change the settings as necessary.

Using Printing Preferences

You can change your printer settings in Printing Preferences depending on the type of project you want to create. To access Printing Preferences when a document is open:

1. Click File® Print.

The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

The Printing Preferences dialog box opens.

To access Printing Preferences when a document is not open:

1. In Windows XP, click Start® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.

In Windows 2000, click Start® Settings® Printers. In Windows Vista:

a. Click

b. Click Hardware and Sound.

c. Click Printers.

® Control Panel.

2. Right-click the printer icon, and then select Printing Preferences.

NOTE: Changes made to the printer settings from the Printers folder become the default settings for most

programs.

Tab Options

Draft is the fastest option but should not be selected if you have a photo cartridge installed.

Media Type — Allows you to set the paper type manually, or have the printer detect the paper type automatically.

Paper Size — Select the size of your paper. Print in black and white — Print your color images in black and white to save the ink in your color

cartridge.

NOTE: You cannot select this setting if you have selected Use Color Cartridge for all Black Printing.

Borderless — Select the check box if you want to print borderless photos. Orientation — Select how the document is arranged on the printed page. You can print using portrait or

landscape orientation. Envelope — Select the check box if you want to print an envelope. The Paper Size area lists the envelope

sizes available for printing. Copies — Customize how the printer prints several copies of a single print job: Collated, Normal, or

Print Last Page First.

Advanced 2-sided printing — Select this to print on both sides of the paper. Select from Automatic, Manual, or

Print Duplex. Layout — Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless. Automatic Image Sharpening — Automatically select the best image-sharpening level based on image

content. Dell Customer Experience Improvement Program — Allows you to access information about, and change

your status in, the Dell Customer Experience Improvement Program. More Options — Allows you to specify Appearance Mode and Complete-A-Print settings. You can also

view the paper type that the printer detects.

Maintenance Install Ink Cartridges

Clean Ink Cartridges Align Ink Cartridges Print a Test Page Network Support

Using Memory Card Manager

Memory Card Manager allows you to display, manage, edit, print, and save photos from your memory card or USB

memory key to your computer.

To launch Memory Card Manager:

1. Insert a memory card into the memory card slot or a USB memory key into the PictBridge port on the front of the printer.

NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of the memory card

or USB key while actively reading, writing, or printing from these devices. Data corruption can occur.

2. Click Start® Programs or All Programs® Dell Printers® Dell Photo AIO Printer 966.

For Windows Vista:

a. Click

b. Click Dell Printers.

c. Click Dell Photo AIO Printer 966.

3. Select Memory Card Manager.

® Programs.

Dell Ink Management System

Each time you print a job, a printing progress screen appears, which shows the progress of the print job as well as the amount of ink remaining and the approximate number of pages remaining in the cartridge. The page counter is hidden during the first 50 pages of cartridge use, until printing habits are learned and a more accurate count can be given. The number of pages remaining changes as a result of the type of print jobs the printer completes.

When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to print. This warning is displayed every time you print until you install a new ink cartridge. For more information, see Replacing Ink Cartridges

When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen when you try to print. If you continue printing, the print job may not print as you expect.

If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge (Process Black) by selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print and click Continue Printing, Process Black is used for all black printing until the black cartridge is replaced, or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by selecting Complete-A- Print before clicking the Continue Printing button. If you select Complete-A-Print, and click Continue Printing, all color documents will print in black and white until the color cartridge is replaced or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

+ 105 hidden pages