Dell 964 User Manual 2
Dell™ Photo All-In-One Printer 964
Owner’s Manual
Look Inside For:
• Ordering Supplies
• About Your Printer
• Using the Printer
• Understanding the Printer Software
• Maintenance and Troubleshooting
Photo 964
www.dell.com/supplies | support.dell.com
Ordering Supplies
Your Dell Photo AIO Printer 964 includes software installed to detect the ink levels in the printer. During
a print job, a screen appears on your computer to warn you of low ink levels. You can order ink online at
www.dell.com/supplies or by phone.
US 877-INK-2-YOU Korea 080-999-0240
Australia 1300 303 290 Luxembourg 02.713 1590
Austria 0820-24053035 Malaysia 1800880553
Belgium 02.713 1590 Mexico 001 866 851 1754
Canada 877-501-4803 Netherlands 020 - 674 4881
Chile 1230-020-3947
800-202874
Colombia 01800-9-155676 PRC 800-858-2425
Czech +420 225 372 711 Poland 022 579 59 65
Denmark 3287 5215 Puerto Rico 866-851-1760
Finland 09 2533 1411 Singapore 1800 394 7245
France 825387247 South Africa 0860 102 591
Germany 0800 2873355 Spain 902120385
Ireland 1850 707 407 Sweden 08 587 705 81
Italy 800602705 Switzerland 0848 335 599
Japan 044-556-3551 UK 0870 907 4574
Norway 231622 64
Portugal 21 4220710
NOTE: If your country is not listed, contact your Dell distributor to order supplies.
Your printer has been designed to print using the following ink cartridges.
Supply Item Part number
Standard Capacity black ink cartridge J5566
Standard Capacity color ink cartridge J5567
High Capacity black ink cartridge M4640
High Capacity color ink cartridge M4646
Photo ink cartridge J4844
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or
death.
____________________
Information in this document is subject to change without notice.
© 2005 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell and the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks
of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names
or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This softwar e and documentatio n are provided with R ESTRICTED RIGHTS . Use, duplication or disclosure by the Gover nment
is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause
at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
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Contents
1 About Your Printer
Understanding the Printer Parts . . . . . . . . . . . . . . . . . . 14
Setting Up Your Printer
Initial Setup Menu
Understanding the Operator Panel . . . . . . . . . . . . . . . . . 18
Using the Operator Panel
Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . . 20
Understanding the Automatic Paper Type Sensor
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Load Plain Paper Into the Paper Support
Load an Original Document Into the ADF . . . . . . . . . . . . 24
Placing Your Original Document on the Scanner Glass
Print Media Guidelines
Print Media Guidelines for the Paper Support
Paper Guidelines for the ADF
2 Printing
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . 29
. . . . . . . . . . . . . . . . . . . . . . 17
. . . . . . . . . . . . . . . . . . . . . . . 17
. . . . . . . . . . . . . . . . . . . . 18
. . . . . . . . . 20
. . . . . . . . . . . . 22
. . . . . . 25
. . . . . . . . . . . . . . . . . . . . . . . 26
. . . . . . . . . . 26
. . . . . . . . . . . . . . . . . . 28
Printing Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Printing Borderless Photos
Printing Photos From a PictBridge-Enabled Camera
Printing Photos From a Memory Card
. . . . . . . . . . . . . . . . . . . . . 30
. . . . . . . 31
. . . . . . . . . . . . . . . 32
Contents 5
Viewing or Printing Photos . . . . . . . . . . . . . . . . . . . 33
Saving Photos to Your Computer . . . . . . . . . . . . . . . . 33
Viewing a Slide Show
. . . . . . . . . . . . . . . . . . . . . 34
Printing All Photos on Media Card or USB Key . . . . . . . . 34
Printing Collated Copies of Your Document . . . . . . . . . . . 35
Printing Last Page First
Printing More Than One Page on a Sheet of Paper . . . . . . . . 36
Printing an Image as a Multi-page Poster . . . . . . . . . . . . 36
Printing a Banner
3 Copying
Copying Documents Using the Operator Panel . . . . . . . . . . 39
Copying Documents Using Your Computer . . . . . . . . . . . . 39
Copying Photos Using the Operator Panel
Copying Photos Using Your Computer . . . . . . . . . . . . . . 40
Collating Copies Using the Operator Panel . . . . . . . . . . . . 41
Changing Copy Settings
4 Scanning
. . . . . . . . . . . . . . . . . . . . . . 35
. . . . . . . . . . . . . . . . . . . . . . . . . 37
. . . . . . . . . . . . 40
. . . . . . . . . . . . . . . . . . . . . . 42
6 Contents
Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . 43
Using the Printer Software . . . . . . . . . . . . . . . . . . . . 43
Scanning Photos
Scanning to Your Computer Over a Network
Scanning Multiple Pages or Images
Editing Scanned Text Using Optical Character Recognition (OCR)
. . . . . . . . . . . . . . . . . . . . . . . . . . 44
. . . . . . . . . . . 45
. . . . . . . . . . . . . . . . 46
47
Editing Scanned Images . . . . . . . . . . . . . . . . . . . . . . 48
Saving an Image on Your Computer . . . . . . . . . . . . . . . . 48
E-mailing a Scanned Image or Document
Enlarging or Reducing Images or Documents . . . . . . . . . . . 50
5 Faxing
Setting Up the Printer With Equipment . . . . . . . . . . . . . . 51
Faxing Using the Printer Operator Panel . . . . . . . . . . . . . . 55
Sending a Fax From the Computer . . . . . . . . . . . . . . . . . 59
. . . . . . . . . . . . . 49
Connecting directly to a telephone wall jack
. . . . . . . . . . . 52
Connecting to a telephone . . . . . . . . . . . . . . . . . . . . 52
Connecting to an answering machine . . . . . . . . . . . . . . 53
Connecting to a computer modem
. . . . . . . . . . . . . . . . 54
What if I Have a Digital Subscriber Line (DSL)? . . . . . . . . 54
Send a Fax
. . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Send a Broadcast Fax . . . . . . . . . . . . . . . . . . . . . . 56
Receive a Fax Automatically . . . . . . . . . . . . . . . . . . 57
Receive a Fax Manually
. . . . . . . . . . . . . . . . . . . . . 58
Receive a Fax With an Answering Machine Connected to the Printer
58
Connecting Cables
. . . . . . . . . . . . . . . . . . . . . . . . 59
What if I Have a Digital Subscriber Line (DSL)? . . . . . . . . 59
Faxing Through the Printer Modem
. . . . . . . . . . . . . . . 60
Printer Setup Utility Tabs . . . . . . . . . . . . . . . . . . . . 61
Faxing Through the Computer Modem . . . . . . . . . . . . . . 62
Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Create a Speed Dial List From the Computer
Create a Group Dial List From the Operator Panel
Use a Speed or Group Dial List
. . . . . . . . . . . . . . . . . 67
. . . . . . . . . . 66
. . . . . . . . 66
Manually Dialing a Fax While Listening to a Telephone Line (On Hook
Dial)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Contents 7
Send a Delayed Fax . . . . . . . . . . . . . . . . . . . . . . . . 68
Blocking Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Create a Blocked Fax List
Turning Fax Blocking On . . . . . . . . . . . . . . . . . . . . 70
Blocking Faxes Without Caller ID . . . . . . . . . . . . . . . 70
Changing the Pickup Code . . . . . . . . . . . . . . . . . . . . 71
Using Auto Fax Convert . . . . . . . . . . . . . . . . . . . . . . 72
. . . . . . . . . . . . . . . . . . . 69
6 Understanding the Software
Using the Dell All-In-One Center . . . . . . . . . . . . . . . . . 73
Using Printing Preferences . . . . . . . . . . . . . . . . . . . . 76
Using Dell Picture Studio . . . . . . . . . . . . . . . . . . . . . 78
Using the Memory Card Manager
Dell Ink Management System . . . . . . . . . . . . . . . . . . . 79
Removing and Reinstalling Software . . . . . . . . . . . . . . . 81
7 Ink Cartridge Maintenance
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . 83
Aligning Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . 87
Cleaning the Ink Cartridge Nozzles . . . . . . . . . . . . . . . . 88
8 Troubleshooting
Setup Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Computer Problems
Printer Problems
. . . . . . . . . . . . . . . . . . . . . . 89
. . . . . . . . . . . . . . . . . . . . . . . . 91
. . . . . . . . . . . . . . . . . 78
8 Contents
General Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Fax Problems
. . . . . . . . . . . . . . . . . . . . . . . . . . 92
Paper Problems . . . . . . . . . . . . . . . . . . . . . . . . . 93
Network Problems
. . . . . . . . . . . . . . . . . . . . . . . 96
Error Messages and Lights
Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . 99
9 Contacting Dell
Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . 101
Automated Order-Status Service
Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . 102
10 Appendix
U.S. Terms and Conditions of Sale . . . . . . . . . . . . . . . . 121
Limited Warranties and Return Policy
Limited Warranty for Dell-Branded Hardware Products (U.S. Only)
124
Total Satisfaction Return Policy (U.S. Only) . . . . . . . . . . 127
Dell™ Printer Consumables Limited Warranties . . . . . . . . . 128
. . . . . . . . . . . . . . . . . . . . . 97
. . . . . . . . . . . . . . . . . 102
. . . . . . . . . . . . . . 124
.
Export Regulations
. . . . . . . . . . . . . . . . . . . . . . . . 129
Dell™ Software License Agreement . . . . . . . . . . . . . . . 129
Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . 130
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Contents 9
10 Contents
CAUTION: SAFETY INSTRUCTIONS
Use the following safety guidelines to help ensure your own personal safety and to help protect your
product and working environment from potential damage.
• If your product includes a modem, the cable used with the modem should be manufactured with a
minimum wire size of 26 American wire gauge (AWG) and an FCC-compliant RJ-11 modular plug.
• To help protect your product from sudden, transient increases and decreases in electrical power, use a
surge suppressor, line conditioner, or uninterruptible power supply cord (UPS).
• Do not use your printer in a wet environment, for example, near a bath tub, sink, or swimming pool
or in a wet basement.
• Ensure that nothing rests on your product’s cables and that the cables are not located where they can
be stepped on or tripped over.
• Use only the power cable provided with this product or the manufacturer’s authorized replacement
power cable.
CAUTION: If your product is not marked with this symbol , it must be connected
to an electrical outlet that is properly grounded.
• Connect the power cable to an electrical outlet that is near the product and easily accessible.
• To completely turn off the product, the power cable must be removed from the power source.
• Refer service or repairs, other than those described in the user documentation, to a professional
service person.
• Do not use the fax feature during an electrical storm. Do not set up this product or make any
electrical or cabling connections, such as the power cable or telephone, during an electrical storm.
• This product is designed to meet safety standards with the use of specific Dell-authorized
components. The safety features of some parts may not always be obvious. Dell disclaims liability
associated with the use of non-Dell-authorized components.
• See "Troubleshooting" on page 89 for instructions on the proper way to clear paper jams.
CAUTION: SAFETY INSTRUCTIONS 11
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12 CAUTION: SAFETY INSTRUCTIONS
About Your Printer
You can use the Dell Photo AIO Printer 964 to do a variety of things. A few important things to
note:
• If your printer is connected to a computer, you can use either the printer operator panel or
the printer software to produce quality documents quickly.
•You do need to connect your printer to a computer to print, scan, or use the Save Photos to
my Computer function.
•You do not need to connect your printer to a computer to make photocopies, send faxes, or
print from memory cards or a PictBridge-enabled camera.
NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone
line before you can send a fax.
NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone
line attached to your printer.
1
About Your Printer 13
Understanding the Printer Parts
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1
2
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4
3
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5
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8
7
6
Number: Part: Description:
1 Automatic Document
Feeder (ADF)
Scan, copy, or fax multiple page documents and/or legal
sized documents.
2 Printer unit Unit you lift to gain access to the ink cartridges.
3 Operator panel Panel on the printer you use to control copying, scanning,
faxing, and printing. For more information, see "Using the
Operator Panel" on page 18.
4 Paper input tray Where you load paper into the printer.
5 Paper exit tray Tray that holds the paper as it exits the printer.
NOTE: Pull the paper exit tray stop straight out to extend
it.
6 PictBridge connector The connector you use to connect your
PictBridge-compatible digital camera to your printer.
14 About Your Printer
Number: Part: Description:
7 Media card slots Slot into which you insert a media card containing digital
pictures.
NOTE: The LCD only displays JPG files found on the media
card. To view other image types stored on the media card,
open the Memory Card Manager. For more information, see
"Using the Memory Card Manager" on page 78.
8 Top cover with
integrated ADF exit tray
9 ADF input tray Load original documents in the printer. Recommended for
10
Top of printer that holds your document or photo flat while
you scan it. You can also pick up your original document
after it has gone through the ADF here.
scanning, copying, or faxing multiple-page documents.
11
10 Supplies Reorder Label To order ink cartridges or paper, visit www.dell.com/supplies.
11 Express Service Code • Identify your printer when you use support.dell.com or
contact technical support.
• Enter the Express Service Code to direct your call when
contacting technical support.
NOTE: The Express Code is not available in all countries.
About Your Printer 15
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12
13
14
15
12
FAX connector ( —
left side connector)
13 PHONE jack connector
( — right side
connector)
14 USB connector Connects your printer to a computer.
15 Rear access door Open to remove paper jams.
Connects your printer to an active telephone line to send
and receive faxes.
NOTE: Do not connect additional devices to the FAX
connector ( — left side connector) and do not connect a
DSL (digital subscriber line) or ISDN (integrated services
digital network) without using a digital line filter to the
printer.
Remove the blue plug to connect additional devices, such as
a data/fax modem, telephone, or answering machine to your
printer.
NOTE: If the phone communication is serial in your country
(such as Germany, Sweden, Denmark, Austria, Belgium,
Italy, France, and Switzerland), you must remove the blue
plug from the right connector ( ), and insert the supplied
yellow terminator for your fax to work correctly. You will not
be able to use this port for additional devices in these
countries.
16
17
16 About Your Printer
16 Power supply Supplies power to the printer.
NOTE: The power supply is removable. When the power
supply is removed from the printer, but remains plugged into
a wall outlet, an LED is illuminated to notify you that power
is present.
NOTE: If the power is off when you unplug your machine,
the power will be off when you plug it back in.
17 Power cord connector Connects printer power supply to power outlet using the
supplied country-specific power cord.
Setting Up Your Printer
NOTE: The Dell Photo All-In-One Printer 964 supports Microsoft® Windows® 2000, Windows XP,
and Windows XP Professional X64 Edition.
To set up your printer, follow the steps on your Setting Up Your Printer poster. If you encounter
problems during setup, see "Troubleshooting" on page 89.
NOTE: The Dell Photo AIO Printer 964 is an analog device that only works when directly connected
to a wall jack. Other devices such as a telephone or answering machine can be attached to the
PHONE jack connector ( — right side connector)
setup steps. If you have a digital connection such as ISDN, DSL, or ADSL, a digital line filter is
required. Contact your Internet Service Provider for details.
to pass through the printer as described in the
Initial Setup Menu
The printer automatically displays the Initial Setup menu when you power on the printer for
the first time.
Menu item: Settings:
Language
Country
Set Date and Time
Updating Settings
Use the left and right Arrow buttons
options. When your language is highlighted, press Select .
Use the left and right Arrow buttons to scroll through the country
options. When your country is highlighted, press Select .
Press Select to enter the Set Date and Time menu.
You can update the time, date, language, and country settings after initial setup by accessing the
Setup menu.
to scroll through the language
About Your Printer 17
Understanding the Operator Panel
Using the Operator Panel
The operator panel buttons allow you to copy documents and photos, fax documents, and print
photos from a memory card or PictBridge-enabled camera without connecting to a computer.
The printer is on when Power is illuminated. You can change settings using the Menu ,
Select , and Arrow buttons; and initiate a scan, copy, or fax using the Start button .
The display features:
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• Printer status
•Messages
• Menus
• Photos stored on memory cards
1
Photo 964
13
Number Part: Purpose:
1 LCD (Liquid
Crystal Display)
2 Back To move back a menu level while navigating
2
12 11 10 9 8
3
4
To show options available to you.
through the available menus on the display.
56
,
7
3 Left arrow • Decrease a number on the display.
4 Up arrow Scroll through the available options on the menu.
18 About Your Printer
• Scroll through a list on the display.
Number Part: Purpose:
5 Menu Scroll through the available menus.
6 Right arrow • Increase a number on the display.
• Scroll through a list on the display.
7A keypad
number or
symbol
8 Pause Insert a three-second pause in the number to be
9 Start • Start a scan, copy, or fax job.
10 Cancel • Cancel a scan, print, or copy job in progress.
11 Down arrow Scroll through the available options on the menu.
,
• In fax mode:
– Enter fax numbers.
– Select letters when creating a speed dial list.
– Type numbers to enter or edit the date and
time shown on the printer display.
• In copy mode, select the number of copies you
want to make.
dialed to wait for an outside line or get through an
automated answering system.
NOTE: Enter a pause only when you have already
begun entering the number.
• In photo mode, print photos.
NOTE: If you initiate a copy without specifying
color or black and white, color is used by default.
• Exit a menu.
• Clear a fax number, or end a fax transmission
and return the display to the fax default.
• Clear current settings and return to default
settings.
12 Select To choose the option that appears on the display.
13 Power To turn your printer on or off.
About Your Printer 19
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Operator Panel Menus
From the main menu menu, you can navigate to the Copy, Photo, Fax, Scan, Setup, or
Maintenance modes available on your printer.
You can also view photos, send a fax, or perform quick copy or quick scan directly from the main
menu.
For more information about the operator panel menus, please see your User’s Guide.
Understanding the Automatic Paper Type Sensor
Your printer has an automatic paper type sensor that detects the following paper types:
•Plain
• Transparency
• Glossy/photo
If you load one of these paper types, the printer detects the paper type and automatically adjusts
the Quality/Speed settings.
Quality/Speed settings
Paper type Black and Color Cartridges Installed Photo and Color Cartridges
Installed
Plain Normal Photo
Transparency Normal Photo
Glossy/photo Photo Photo
NOTE: Your printer cannot detect the paper size.
To choose paper size:
1 With your document open, click File→Print.
2 From the Print dialog box, click Preferences or Properties (depending on your program or
operating system).
The Printing Preferences dialog box opens.
3 On the Print Setup tab, select the paper size.
4 Click OK.
20 About Your Printer
Unless you turn off the automatic paper type sensor, it always remains on. To turn off the
automatic paper type sensor for a specific print job:
1 With your document open, click File→Print.
2 From the Print dialog box, click Preferences or Properties (depending on your program or
operating system).
The Printing Preferences dialog box opens.
3 Click the Print Setup tab.
4 Select the paper type from the Media Type drop-down menu.
5 Click OK.
To turn off the automatic paper type sensor for all print jobs:
1 In Windows XP, click Start→Control Panel→Printers and Other Hardware→Printers and
Faxes.
In Windows 2000, click Start→Settings→ Printers.
2 Right-click the Dell Photo AIO Printer 964 icon.
3 Click Printing Preferences.
4 Click the Print Setup tab.
5 Select the paper type from the Media Type drop-down menu.
6 Click OK.
About Your Printer 21
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Loading Paper
Load Plain Paper Into the Paper Support
1 Lift the paper exit tray, and extend the paper support.
2 Insert paper into the paper input tray.
22 About Your Printer
3 Squeeze and slide the paper guides to rest against the left and right edges and bottom of
the paper.
NOTE: Do not force the paper into the printer.
4
Lower the paper exit tray.
About Your Printer 23
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5 Extend the paper exit tray stop to catch paper as it exits the printer.
NOTE: The paper exit tray can hold up to 50 sheets of paper.
For information on print media guidelines, see "Print Media Guidelines for the Paper Support"
on page 26.
Load an Original Document Into the ADF
You can load up to 50 sheets of your original document (text side up) into the ADF for
scanning, copying, and faxing. The ADF is recommended for loading multiple-page documents.
For more information, see "Paper Guidelines for the ADF" on page 28.
NOTE: Do not load postcards, photo cards, photo paper, or small images in the ADF. Place these
items on the scanner glass.
24 About Your Printer
Placing Your Original Document on the Scanner Glass
1 Open the top cover.
2 Place the original document face down on the scanner glass in the upper left corner.
To get a copy with portrait (vertical) orientation:
To get a copy with landscape (horizontal) orientation:
3 Close the top cover.
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About Your Printer 25
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Print Media Guidelines
Print Media Guidelines for the Paper Support
Load up to: Make sure:
100 sheets of
plain paper
20 sheets of
banner paper
15 envelopes • The print side of the envelopes faces down.
35 greeting
cards, index
cards,
postcards, or
photo cards
• The paper is centered in the paper support.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
•You select Draft (select Photo if a photo cartridge is installed), Normal, or
Photo print quality.
NOTE: Load letterhead paper with the front of the letterhead face down and the
top of the letterhead going into the printer first.
• You remove any paper from the paper support before inserting banner paper.
• You place a stack of banner paper (20 sheets or less) in front of the printer,
and feed in the first sheet.
• You load the leading edge of the banner paper into the printer against the
right side of the paper support.
• You squeeze and slide the paper guide to the left edge of the banner paper.
• You use banner paper designed for inkjet printers.
NOTE: You must select A4 Banner or Letter Banner paper size in Print
Properties. Failure to do so will cause a paper jam. See "Paper Problems" on
page 93.
• The envelopes are centered in the paper support.
• The paper guides rest against the right and left edges of the envelopes.
• The paper guide rests against the bottom edge of the paper.
• You print the envelopes with Landscape orientation.
• You select the correct envelope size. Select the next biggest size if the exact
envelope size is not listed, and set the left and right margins so that your
envelope text will be correctly positioned on the envelope.
• The print side of the cards faces down.
• The cards are centered in the paper support.
• The paper guides rest against the right and left edges of the cards.
• The paper guide rests against the bottom edge of the paper.
•You select Normal or Photo print quality.
26 About Your Printer
Load up to: Make sure:
75 sheets of
photo, coated,
or glossy paper
25 iron-on
transfers
75
transparencies
35 sheets of
labels
100 sheets of
custom size
paper
100 sheets of
letterhead
paper
• The glossy or coated side of the paper faces down.
• The paper is centered in the paper support.
•You select Normal or Photo print quality.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
• You follow the loading instructions on the iron-on transfer packaging.
• The print side of the transfer faces down.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
• The transfers are centered in the paper support.
•You select Normal or Photo print quality.
• The rough side of the transparencies faces down.
• The paper guides rest against the right and left edges of the transparencies.
• The paper guide rests against the bottom edge of the paper.
NOTE: You can load a single transparency into the paper support without
removing plain paper.
•You select Normal or Photo print quality.
• The transparencies are centered in the paper support.
• The print side of the labels faces down into the paper support.
• The top of the labels feeds into the printer first.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
• The print side of the paper faces down.
• Your paper fits within these dimensions:
Width
• 76–216 mm
• 3.0–8.5 inches
Length
• 127–432 mm
• 5.0–17.0 inches
• The paper is centered in the paper support.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
• The front of the letterhead faces down.
• The top of the letterhead feeds into the printer first.
• The paper guides rest against the right and left edges of the paper.
• The paper guide rests against the bottom edge of the paper.
About Your Printer 27
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Paper Guidelines for the ADF
Load up to: Make sure:
50 sheets of
letter size paper
50 sheets of A4
size paper
50 sheets of
legal size paper
50 sheets of
two-, three-, or
four-hole
pre-punched
media
50 sheets of
edge-reinforced
three-hole
copier media
50 sheets of
preprinted
forms and
letterhead
media
50 sheets of
custom size
paper
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• Your paper size fits within the dimensions allowable.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• Your paper size fits within the dimensions allowable.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• Your paper size fits within the dimensions allowable.
• You choose a media that absorbs ink well.
• You allow the preprinted media to dry thoroughly before use in the ADF.
•You do not use media printed with metallic ink particles in the ADF.
• You avoid embossed designs.
• The document is loaded text side up.
• The paper guide is against the edge of the paper.
• Your paper size fits within these dimensions:
Width
• 210.0 mm–215.9 mm
• 8.27 in.–8.5 in.
Length
• 279.4 mm–355.6 mm
• 11.0 in.–14.0 in.
28 About Your Printer
Printing
Printing a Document
1 Turn on your computer and printer, and make sure they are connected.
2 Load paper with the print side facing down. For more information, see "Loading Paper" on
page 22.
3 With your document open, click File→Print.
4 Customize your print settings:
a Click Preferences, Properties, Options, or Setup (depending on the program or
operating system).
The Printing Preferences dialog box opens.
b On the Print Setup tab, select the print quality/speed, paper size, black and white or
color printing, borderless printing, orientation, and number of copies.
c On the Advanced tab, you can specify a 2-sided printing option, a specialized layout
option, or if you want to use Automatic Image Sharpening.
2
d After making the changes in Printing Preferences, click OK at the bottom of the
screen to return to the Print dialog box.
5 Click OK or Print (depending on the program or operating system).
Printing Photos
1 Load the photo paper with the print (glossy) side facing down. For more information, see
"Print Media Guidelines for the Paper Support" on page 26.
2 Make sure you have a color cartridge and a photo cartridge (sold separately) installed. For
more information, see "Replacing Ink Cartridges" on page 83.
3 With your document open, click File→Print.
4 To customize your print settings, click Preferences, Properties, Options, or Setup
(depending on the program or operating system).
The Printing Preferences dialog box opens.
Printing 29
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5 On the Print Setup tab, select Photo, the dpi settings, the paper type, and paper size.
NOTE: Photo/glossy or coated paper is recommended for printing photos.
6 When you are finished customizing your print options, click OK.
7 Click OK or Print (depending on the program or operating system).
8 To prevent your photos from sticking together or smudging, remove each photo after it
exits the printer.
NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for
the prints to dry thoroughly (12 to 24 hours, depending on the ambient conditions). This maximizes
the life of your prints.
Printing Borderless Photos
1 Load photo/glossy paper in the paper support, and make sure the print side is facing down.
For more information, see "Print Media Guidelines for the Paper Support" on page 26.
2 Make sure you have a color cartridge and a photo cartridge (sold separately) installed. For
more information, see "Replacing Ink Cartridges" on page 83.
3 With your document open, click File→Print.
4 To customize your print settings, click Preferences, Properties, Options, or Setup
(depending on the program or operating system).
5 On the Print Setup tab, select Photo, the dpi settings, the paper type, the paper size, and
6 When you are finished customizing your print options, click OK.
7 Click OK or Print (depending on the program or operating system).
30 Printing
The Printing Preferences dialog box opens.
select the Borderless check box.
NOTE: In some programs, it may also be necessary to select a borderless paper size.
NOTE: Borderless printing is only performed if you are using photo/glossy paper. The printout on
non-photo paper contains a 2mm margin on all sides.
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