Dell 962 User Manual

Dell™ Photo All-in-One Printer 962

Owner’s Manual

Look Inside For:

• Ordering Supplies

• Getting Started

• Using Your Printer

• Understanding the Software

• Maintenance and Troubleshooting

www.dell.com/supplies | support.dell.com

Ordering Ink Cartridges and Supplies

Your Dell™ Photo All-In-One Printer 962 includes software installed to detect the ink levels in the printer. During a print job, a screen appears on your computer to warn you of low ink levels. You can order ink online at www.dell.com/supplies or by phone.

United States 877-INK-2YOU Netherlands 020 - 674 4881 Algeria Contact your local distributor Norway 231622 64 Argentina Contact your local distributor Oman Contact your local distributor Austria 08 20 - 24 05 30 35 Paraguay Contact your local distributor Belgium 02.713 1590 Peru Contact your local distributor Canada 877-501-4803 Poland 022 579 59 65 Caribbean Islands Contact your local distributor PRC 800-858-0888 Chile CTC number 800-202874

1230-020-3947

Colombia 01800-9-155676 Russia Contact your local distributor Denmark 3287 5215 Saudi Arabia Contact your local distributor Egypt Contact your local distributor Singapore 1 800 394 7486 Finland 09 2533 1411 South Africa Contact your local distributor France 825387247 Spain 902120385 Germany 0800 2873355 Sweden 08 587 705 81 Ireland 1850 707 407 Switzerland 0848 335 599 Israel Contact your local distributor Tunisia Contact your local distributor Italy 800602705 Turkey Contact your local distributor Jordan Contact your local distributor UAE Contact your local distributor Kuwait Contact your local distributor UK 0870 907 4574 Lebanon Contact your local distributor Uruguay Contact your local distributor Luxembourg 02.713 1590 Venezuela Contact your local distributor Malaysia 1800 88 0301 Yemen Contact your local distributor Mexico 001 866 851 1754

Puerto Rico 866 851 1760 Qatar Contact your local distributor

Your printer has been designed to print using the following ink cartridges.

Item: Part number: Item: Part number:

High capacity black ink cartridge M4640 Standard capacity black ink cartridge J5566 High capacity color ink cartridge M4646 Standard capacity color ink cartridge J5567 Photo ink cartridge J4844

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you

how to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal

injury, or death.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered

trademarks of Microsoft Corporation. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and

names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.

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Contents

1 Getting Started

Understanding the Printer Parts . . . . . . . . . . . . . . . . . . 11

Accessing Your

Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . . . 14

Understanding the Operator Panel . . . . . . . . . . . . . . . . . 15

Installing the Operator Panel

Using the Operator Panel . . . . . . . . . . . . . . . . . . . . 15

Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . 18

Understanding the Automatic Paper Type Sensor . . . . . . . . . 32

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Load Plain Paper Into the Paper Support

Load an Original Document Into the ADF . . . . . . . . . . . . 36

Placing Your Original Document on the Scanner Glass . . . . . . 38

User’s Guide

2 Using the Printer

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Printing a Document

Printing Collated Copies of Your Document . . . . . . . . . . . 39

Printing Photos

Printing More Than one Page on a Sheet of Paper . . . . . . . . 41

Printing an Image as a Multi-page Poster Printing Last Page First Printing a Banner Printing Other Projects

. . . . . . . . . . . . . . . . . . . . 14

. . . . . . . . . . . . . . . . . . 15

. . . . . . . . . . . . 34

. . . . . . . . . . . . . . . . . . . . . . 39

. . . . . . . . . . . . . . . . . . . . . . . . . 40

. . . . . . . . . . . . 42

. . . . . . . . . . . . . . . . . . . . . 42

. . . . . . . . . . . . . . . . . . . . . . . . 42

. . . . . . . . . . . . . . . . . . . . . 43

Contents 5

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Copying Documents Using the Operator Panel

. . . . . . . . . 43

Copying Documents Using Your Computer . . . . . . . . . . . 43

Copying Photos Using the Operator Panel

. . . . . . . . . . . 44

Copying Photos Using Your Computer . . . . . . . . . . . . . 44

Collating Copies Using the Operator Panel . . . . . . . . . . . 45

Changing Copy Settings

. . . . . . . . . . . . . . . . . . . . 45

Scanning

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Using the Operator Panel Using the Printer Software

. . . . . . . . . . . . . . . . . . . 46

. . . . . . . . . . . . . . . . . . . 47

Scanning Photos . . . . . . . . . . . . . . . . . . . . . . . . 47

Scanning to Your Computer Over a Network . . . . . . . . . . 48

Scanning Multiple Pages or Images

. . . . . . . . . . . . . . 48

Editing Scanned Text Using Optical Character Recognition

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

(OCR) Editing Scanned Images

. . . . . . . . . . . . . . . . . . . . 50

Saving an Image on Your Computer . . . . . . . . . . . . . . 50

E-mailing a Scanned Image or Document . . . . . . . . . . . 50

Enlarging or Reducing Images or Documents

Faxing

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Setting up the Printer With Equipment Faxing Using the Printer Operator Panel

. . . . . . . . . . 51

. . . . . . . . . . . . . 52

. . . . . . . . . . . . 55

Sending a Fax From the Computer . . . . . . . . . . . . . . . 57

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial)

. . . . . . . . . . . . . . . . . . . . . . . . . 64

Broadcast Send . . . . . . . . . . . . . . . . . . . . . . . . 64

Adding Fax Numbers From Which to Block Faxes

. . . . . . . 65

Using Auto Fax Convert . . . . . . . . . . . . . . . . . . . . 65

3 Understanding the Software

Using the Dell Printer Solution Center . . . . . . . . . . . . . . 67

Using the Dell All-In-One Center

6 Contents

. . . . . . . . . . . . . . . . . 68

Using Printing Preferences . . . . . . . . . . . . . . . . . . . . . 69

Printing Preferences Tabs

. . . . . . . . . . . . . . . . . . . . 70

Using Dell Picture Studio v2.0 . . . . . . . . . . . . . . . . . . . 70

4 Ink Cartridge Maintenance

Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . 71

Aligning Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . 74

Cleaning the Ink Cartridge Nozzles . . . . . . . . . . . . . . . . 75

5 Troubleshooting

Setup Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Computer Problems Removing and Reinstalling Software

Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . 79

General Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Fax Problems

Paper Problems . . . . . . . . . . . . . . . . . . . . . . . . . 81

. . . . . . . . . . . . . . . . . . . . . . . 77

. . . . . . . . . . . . . . . . . . . . . . . . . . 80

. . . . . . . . . . . . . . 78

Error Messages and Lights . . . . . . . . . . . . . . . . . . . . . 84

Improving Print Quality

6 Contacting Dell

Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . 89

Automated Order-Status Service

Contacting Dell

. . . . . . . . . . . . . . . . . . . . . . 86

. . . . . . . . . . . . . . . . . . 90

. . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Contents 7

7 Appendix

U.S. Terms and Conditions of Sale . . . . . . . . . . . . . . . . 107

Limited Warranties and Return Policy

Limited Warranty for Dell-Branded Hardware Products

(U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Total Satisfaction Return Policy (U.S. Only) . . . . . . . . . . 113

Dell Inc. Ink and Toner Cartridges Limited Warranties . . . . . 114

Dell Software License Agreement

Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . 116

. . . . . . . . . . . . . . 110

. . . . . . . . . . . . . . . . . 114

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

8 Contents

CAUTION: SAFETY INSTRUCTIONS

Use the following safety guidelines to help ensure your own personal safety and to help protect your printer and working environment from potential damage.

• Use only the power cable provided with this product or the manufacturer’s authorized replacement power cable.

• Connect the power cable to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this

product or make any electrical or cabling connections, such as the power cable or telephone, during a lightning storm.

CAUTION: SAFETY INSTRUCTIONS 9

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10 CAUTION: SAFETY INSTRUCTIONS

Getting Started

Understanding the Printer Parts

Number: Part: Description:

1 Automatic Document

Feeder (ADF)

2 Operator panel Panel on the printer you use to control copying, scanning,

3 Printer unit Unit you lift to gain access to the ink cartridges.

Scan, copy, or fax multiple page documents and/or legal sized documents.

faxing, and printing. For more information, see “Using the Operator Panel” on page 15.

Getting Started 11

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Number: Part: Description:

4 Paper input tray Where you load paper into the printer. 5 ADF input tray Load original documents in the printer. Recommended for

scanning, copying, or faxing multiple page documents.

6 Top cover with

integrated ADF exit tray

Top of printer that holds your document or photo flat while you scan it. You can also pick up your original document after it has gone through the ADF here.

7 PictBridge connector The connector you use to connect your

PictBridge-compatible digital camera to your printer.

8 Paper exit tray Tray that holds the paper as it exits the printer.

NOTE: Pull the paper exit tray stop straight out to extend it.

9 Supplies Reorder Label To order ink cartridges or paper, visit www.dell.com/supplies. 10 Express Service Code • Identify your printer when you use support.dell.com or

12 Getting Started

contact technical support.

• Enter the Express Service Code to direct your call when contacting technical support. The Express Code is not available in all countries.

11 PHONE jack connector

( — left side connector)

LINE connector

( —

right side connector)

13 USB connector Connects your printer to a computer. 14 Rear access door Open to remove paper jams. 15 Power cord connector Supplies power to the printer.

Remove the plug to connect additional devices, such as a data/fax modem, telephone, or answering machine to your printer.

Connect your printer to an active telephone line to send and receive faxes. Your printer must be connected to this telephone line to receive incoming fax calls.

NOTE: Do not connect additional devices to the LINE connector ( —right side connector) and do not connect a

DSL (digital subscriber line) or ISDN (integrated services digital network) without using a digital line filter to the printer.

NOTE: The power supply is removable. Also, if the power is off when you unplug your machine, the power will be off when you plug it back in. If the power is on when you unplug it, the power will resume as soon as you plug it back in.

Getting Started 13

Accessing Your

Click Start→Programs or All Programs→ Dell Printers→ Dell Photo AIO Printer 962→View Dell User’s Guide.

User’s Guide

www.dell.com | support.dell.com

NOTE: You can also access the

User’s Guide

on your

Drivers and Utilities

CD.

Setting Up Your Printer

NOTE: The Dell Photo All-In-One Printer 962 supports Microsoft® Windows® 2000 and Windows

XP.

To setup your printer, follow the steps on your Setting Up Your Printer poster. If you encounter problems during setup, see "Troubleshooting" on page 77.

NOTE: The Dell Photo AIO Printer 962 is an analog device that only works when directly connected

to a wall jack. Other devices such as a telephone or answering machine can be attached to the PHONE jack connector to pass through the printer as described in the setup steps. If you have a digital connection such as ISDN, DSL, or ADSL, a digital line filter is required. Please contact your Internet Service Provider for details.

You can use the Dell Photo AIO Printer 962 to do a variety of things. A few important things to note:

• If your printer is connected to a computer, you can use either the printer operator panel or the printer software to produce quality documents quickly.

•You do need to connect your printer to a computer to print. However, printing photos from your digital camera using the Pictbridge connector does not require a computer.

•You do not need to connect your printer to a computer to make photocopies or send faxes.

NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone

line before you can send a fax.

14 Getting Started

Understanding the Operator Panel

Installing the Operator Panel

The following instructions apply only if you received an additional language operator panel with your printer.

1 Remove the operator panel (if one is installed).

2 Choose the correct operator panel for your language. 3 Position the clips on the printer, and then press down.

Using the Operator Panel

The operator panel buttons allow you to scan, copy, fax and customize documents without connecting to a computer. The printer is on when Power is illuminated. You can select a mode with the Mode button, which will illuminate an LED corresponding to the selected mode; change settings using the Menu, Select, and < > buttons; and initiate a scan, copy, or fax using one of the start buttons.

Getting Started 15

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The display features:

• Printer status

•Messages

• Menus

1 2 3 4 567 8 9 10 11 12

13 14 15 16 17 18 19 20 21

Number Part: Purpose:

1 Power To turn your printer on or off. 2 Fax LED Illuminates when machine is in Fax Mode. 3 Scan LED Illuminates when machine is in Scan Mode. 4 Copy LED Illuminates when machine is in Copy Mode. 5 Number of Copies Specify a number (1-99) of copies. 6 Reduce/Enlarge Customize the size of your original document by a

percentage, Fit to Page, or to poster size.

NOTE: Fit to Page is not available when using the ADF.

7 LCD (Liquid Crystal

Display)

8 Menu Scroll through the available menus. Each time you press

9 Color Start a color scan, copy, or fax job.

10 Black Start a black and white scan, copy, or fax job.

To show options available to you.

this button, the next item on the display appears.

NOTE: Make sure the correct mode is lit.

16 Getting Started

Number Part: Purpose:

11 Redial/Pause • Recall the last number entered.

• Insert a three-second pause in the number to be dialed to wait for an outside line or get through an automated answering system.

NOTE: Enter a pause only when you have already begun entering the number.

12 A keypad number or

symbol

13 Mode To select a mode for your printer

14 Quality You can:

15 Lighter/Darker To lighten or darken a copy or received fax. 16 Left arrow You can:

17 Select Press to choose the option that appears on the display. 18 Right arrow You can:

•In fax mode: – Enter fax numbers. – Select letters when creating a speed dial list. – Type numbers to enter or edit the date and time shown

on the printer display.

•In copy mode: Select the number of copies you want to make.

• Copy

•Fax

•Scan

NOTE: The selected mode is lit.

• Select from the following copy qualities: Draft, Normal, or Photo.

• Select a fax resolution: Standard, Fine, Superfine, or Ultrafine.

• Select a scan resolution when the printer is connected to a computer.

• Decrease a number on the display.

• Scroll through a list on the display.

• Increase a number on the display.

• Scroll through a list on the display.

Getting Started 17

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Number Part: Purpose:

19 Cancel Press to:

• Cancel a scan, print, or copy job in progress.

• Exit a menu.

• Clear a fax number or end a fax transmission and return the display to the fax default.

• Clear current settings and return to default settings.

20 Auto Answer Press to answer all incoming calls.

The number of rings before the machine will answer incoming phone calls should be set in the Answer Fax When options menu.

21 Speed Dial buttons Access any of the programmed Speed Dial numbers (1-99).

Operator Panel Menus

See this section for help accessing the Scan, Copy, Fax, and Advanced Fax mode menu items.

Selecting Scan Mode Menu Items

1 On the operator panel, press the Mode button repeatedly until Scan is selected. 2 Press Menu repeatedly until the menu heading you want appears on the display. 3 Press < or > to scroll through the available menu items. 4 Press Select when the menu item you want appears on the display to save the setting.

18 Getting Started

Scan Mode Menu Items

ORIGINAL SIZE

Auto Detect

Letter B5 A4 A5 A6 Wallet 3x5 4x6 5x7 8x10 L 2L

POWER SAVE

After 30 min

After 60 min Never Immediately After 10 min

CLEAR SETTINGS

After 2 min

Never

SET DEFAULTS Use Factory

Use Current

LANGUAGE

English

French German Spanish Italian Dutch Brazilian Portuguese Polish Russian Greek Simplified Chinese Traditional Chinese Japanese

From this menu: You can:

Original Size Specify the size of the document on the scanner glass.

NOTE: Leave this on Auto Detect (default) unless the size of the document you printed is not satisfactory.

Getting Started 19

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From this menu: You can:

Power Save Select a time to begin reducing power:

• After 30 min (default)

•After 60 min

• Never

• Immediately

•After 10 min

Clear Settings Select when you want your All-In-One to return to the default settings:

• After 2 min (default)

• Never

Set Defaults Set your default settings to:

• Use Factory (default)

•Use Current

Language Select a language for all display text.

Selecting Copy Mode Menu Items

1 On the operator panel, press the Mode button repeatedly until Copy is selected. 2 Press Menu repeatedly until the menu heading you want appears on the display. 3 Press < or > to scroll through the available menu items. 4 Press Select when the menu item you want appears on the display to save the setting.

20 Getting Started

Copy Mode Menu Items

BLANK PAPER SIZE

Letter

Legal B5 A4 A5 A6 3x5 4x6 L 2L

CONTENT TYPE

Text&Graphics

Photo Text Only Line Drawing

COLLATE

Off

KEY PRESS TONE

Low

High Off

BLANK PAPER TYPE

Auto Detect

Plain Coated Photo Transparency

ORIGINAL SIZE

Auto Detect

Letter B5 A4 A5 A6 Wallet 3x5 4x6 5x7 8x10 L 2L

POWER SAVE

After 30 min

After 60 min Never Immediately After 10 min

MAINTENANCE

Align Cartridges

Clean Cartridges Print Test Page

REPEAT IMAGE

1x per page

4x per page 9x per page 16x per page

COLOR

Press < or > to adjust the color intensity of the copy.

CLEAR SETTINGS

After 2 min

Never

SET DEFAULTS Use Factory

Use Current

LANGUAGE

English

French German Spanish Italian Dutch Brazilian Portuguese Polish Russian Greek Simplified Chinese Traditional Chinese Japanese

Getting Started 21

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From this menu: You can:

Blank Paper Size Specify the size of the paper loaded in the paper tray:

• Letter (default)

•Legal

•B5

•A4

•A5

•A6

•3x5

•4x6

•L

•2L

NOTE: For other specialty sizes, see the All-In-One Center.

Blank Paper Type Specify the type of paper loaded in the paper tray:

• Auto Detect (default)

•Plain

• Coated

•Photo

• Transparency

Auto Detect optimizes the setting according to the type of paper loaded.

NOTE: For other specialty types, see the All-In-One Center.

Repeat Image Specify how many copies of one image you want on one page:

• 1x per page (default)

• 4x per page

• 9x per page

• 16x per page

Color Press

< or > to adjust the color intensity of the copy.

Original Size Specify the size of the document on the scanner glass. Auto Detect is the

default.

NOTE: Specify an original size other than Auto Detect to confine the scan area to the size of the original selected.

Content Type Specify the type of document on the scanner glass.

• Text&Graphics (default)

•Photo

•Text Only

• Line Drawing

22 Getting Started

From this menu: You can:

Collate Scan multiple pages to memory and print them out in reverse order.

• Off (default)

•On

Key Press Tone Turn on or off the sound that is made when you press a control panel button.

The options are:

• Low (default)

•High

•Off

Maintenance • Align Cartridges

• Clean Cartridges

• Print Test Page

Power Save Select a time to begin reducing power:

• After 30 min (default)

•After 60 min

• Never

• Immediately

•After 10 min

Clear Settings Select when you want your All-In-One to return to the default settings:

• After 2 min (default)

• Never

Set Defaults Set your default settings to:

• Use Factory (default)

•Use Current

Language Select a language for all display text.

Selecting Fax Mode Menu Items

Use the operator panel to customize your fax jobs.

1 On the operator panel, press the Mode button repeatedly until Fax is selected. 2 Press Menu repeatedly until the menu heading you want appears on the display. 3 Press < or > to scroll through the available menu items. 4 Press Select when the menu item you want appears on the display to save the setting.

In order for faxing to function properly:

• The printer’s LINE connector ( —right side connector) must be connected to an active phone line. See “Setting up the Printer With Equipment” on page 52 for setup details.

Getting Started 23

NOTE: You cannot fax with a DSL (digital subscriber line) or ISDN (integrated signature digital

network) unless you purchase a digital line filter. Contact your Internet Service Provider for more details.

• If you are using fax software to fax, the printer must be connected to a computer with a USB cable.

Fax Mode Menu Items

PENDING FAXES

None

<#>

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RINGER TONE

Low

High Off

KEY PRESS TONE

Low

High Off

BLANK PAPER SIZE

Letter

A4 Legal

BLANK PAPER TYPE

Auto Detect

Plain Coated Photo Transparency

PRINT REPORTS

Activity report (the

last 40 sent and received faxes) Send log Receive log Settings list

ON HOOK DIAL

Press Select

SPEAKER VOLUME

Low

High Off

PERSONALIZE FAX

Name

Number

ANSWER FAX WHEN

After 3 rings

After 5 rings After 1 ring After 2 rings

DELAY UNTIL

Do not delay

Time

EDIT SPEED DIAL

Add

Remove Modify Print

EDIT DATE/TIME

Date

Time

FAX FORWARD

Off

Forward Print & Forward

ADVANCED FAX

See “Advanced Fax Mode Menu Items” on page 27.

24 Getting Started

From this menu: You can:

Pending Faxes Cancel any faxes that have not been sent. Print Reports Print:

• An Activity Report (the last 40 sent and received faxes)

•A Send log

•A Receive log

• A Settings list (lists settings such as ringer volume, fax quality, and redial attempts)

Answer Fax When Select how a fax is received.

When the Auto Answer light on the operator panel is on, the All-In-One will receive a fax automatically:

• After 1 ring

• After 2 rings

• After 3 rings (default)

• After 5 rings

When the Auto Answer light is off, receive the fax manually by pressing DELL# (3355#) on the keypad.

Delay Until Enter a specific time to send a fax. For help, see “Send a Delayed Broadcast

Fax” on page 64.

NOTE: Make sure the date and time are entered correctly before you set a specific time to send a fax.

On Hook Dial Press Select to use On Hook Dial and dial the number when you hear a dial

tone. For more information, see “Manually Dialing a Fax While Listening to a

Telephone Line (On Hook Dial)” on page 64.

Ringer Tone Choose a tone for incoming rings:

•Off

• Low (default)

•High

Key Press Tone Turn on or off the sound that is made when you press a control panel button.

The options are:

• Off

• Low (default)

•High

Speaker Volume Turn the All-In-One speaker volume (affects All-In-One fax sounds) to:

•Off

• Low (default)

•High

Getting Started 25

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From this menu: You can:

Edit Speed Dial Make the following changes to your speed dial list:

• Add to it

• Remove a number from it

• Modify it

• Print it

NOTE: For more information, see “Speed Dial” on page 62.

Edit Date/Time Edit the date and time.

NOTE: Make sure you enter a number into each of the available spaces. For example, 01:00 for 1:00. Once you have entered the time, press for PM or

3 for 24-hour mode.

1 for AM, 2

Personalize Fax Enter your name or the name of your business and your number. This

information appears as a heading to identify you and your fax machine to the fax recipient.

NOTE: Not available for double-byte languages.

Blank Paper Size Specify the size of the paper loaded in the paper tray.

•Letter

•A4

•Legal

NOTE: If no asterisk (

*) is present, a paper size that is not supported by fax

has been selected through the copy menu.

Blank Paper Type Specify the type of paper loaded in the paper tray:

• Auto Detect (default): optimizes the setting according to the type of paper loaded.

•Plain

• Coated

•Photo

• Transparency

Fax Forward • Turn this feature Off (default).

• Enter a number to Forward the fax to.

• Print&Forward the fax.

Advanced Fax Press Select to see a menu of advanced fax options. For more information, see

“Advanced Fax Mode Menu Items” on page 27.

Selecting Advanced Fax Menu Items

1 On the operator panel, press the Mode button repeatedly until Fax is selected. 2 Press Menu repeatedly until Advanced Fax appears on the display. 3 Press Select.

26 Getting Started

4 Press < or > to scroll through the available items. 5 Press Select when the menu item you want appears on the display to save the setting.

Advanced Fax Mode Menu Items

REDIAL ATTEMPTS

0 times 1 time

2 times

3 times 4 times 5 times

DIAL PREFIX

None

Create

SCAN BEFORE DIAL

Yes

BLOCKED FAXES

Off

REDIAL INTERVAL

1 minute 2 minutes

3 minutes

4 minutes 5 minutes 6 minutes 7 minutes 8 minutes

RING PATTERN

Single

Double Triple

Any

AUTO FAX CONVERT

Off

BLOCK “NO ID” CALLS

Yes

DIALING METHOD

Touch-Tone

Pulse Behind a PBX

BLOCK HOST FAX SETTING

Off

FAX CONFIRMATION

Off Print for all

Print for errors

ACTIVITY REPORT

On request

After 40 faxes

FIT FAX TO PAGE

Try to fit

Two pages

FAX FOOTER

Off

EDIT BLOCKED FAX LIST

Add

Enter another # Remove Modify Print

Getting Started 27

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From this Advanced

You can select:

Fax option:

Redial Attempts The number of times you want the machine to try again if your fax does not

go through:

•0 times

•1 time

• 2 times (default)

•3 times

•4 times

•5 times

Redial Interval The time the machine waits before attempting a fax call again:

• 1 minute

• 2 minutes

• 3 minutes (default)

• 4 minutes

• 5 minutes

• 6 minutes

• 7 minutes

• 8 minutes

Fax Confirmation • Off — no status page is printed

• Print for all — prints a status report after each fax you send, including jobs that have errors

• Print for errors (default) — prints a status report only after jobs that did not send

Activity Report Generation

• On request (default) — you can ask for the report to print

• After 40 faxes — report is automatically generated after 40 faxes print

Fit Fax To Page How the received fax will be printed.

• Try to fit (default)

•Two pages

Fax Footer • On (default) — the All-In-One automatically inserts the time, date, and

page number at the bottom of each incoming fax

•Off

Dialing Method • Touch Tone (default)

•Pulse

• Behind a PBX (Dial tone detect off) — Send a fax without waiting for a dial tone.

28 Getting Started

From this Advanced Fax option:

Ring Pattern • Any (default)

Dial Prefix • None (default)

Scan Before Dial • No

Blocked Faxes • Off (default)

Block “No ID” Calls • Yes

Edit Blocked Fax List • Add

Block Host Fax Settings

Auto Fax Convert To convert color faxes to mono or convert to a lower quality setting for faxes.

You can select:

•Single

•Double

• Triple

NOTE: You can choose distinctive rings if they are available from your local telephone service. If they are not available, select Any.

• Create — You can create an up to 8-character prefix to be added to the beginning of each number dialed.

• Yes (default)

•On

NOTE: You may enter up to 50 numbers from which to block faxes.

•No (default)

•Remove

•Modify

• Print

Avoid unwanted changes from users on the network.

• Off (default)

•On

•Off

• On (default)

For more information, see “Using Auto Fax Convert” on page 65.

Getting Started 29

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From this Advanced

You can select:

Fax option:

Max Send Speed A bps speed:

• 33,600 (default)

• 31,200

• 28,800

• 26,400

• 24,000

• 21,600

• 19,200

• 16,800

• 14,400

• 12,000

•9,600

•7,200

•4,800

•2,400

Error Correction • On (default)

•Off

NOTE: Turn error correction off if you have trouble sending a fax to an older fax machine.

Language Select a language for all display text. Country Code • Denmark

•Ecuador

•Egypt

•Emirates (UAE)

•Estonia

•Finland

•France

•Germany

•Greece

•Guam

•Hong Kong

•Hungary

• India

•Indonesia

•Ireland

•Israel

•Italy

30 Getting Started

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