Dell 946 User Manual

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Dell™ All-In-One Printer 946 User's Guide

Click the links to the left for information on the features and operation of your printer. For information on other documentation included with your printer, see Finding Information.

To order ink or supplies from Dell:

Double-click the icon on your desktop.1.

Visit Dell's website: www.dell.com/supplies.2. Order Dell printer supplies by phone. Refer to the Owner's Manual for the correct phone number for

your country.

For the best service, make sure you have the Dell printer Service Tag available. See Express Service

Code and Service Tag number.

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how

to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, the DELL logo, Dell Picture Studio, and Dell Ink Management System are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Model 946

June 2006 SRV KJ941 Rev. A00

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Finding Information

What are you looking for?

Find it here

Drivers for my printer My User's Guide

Drivers and Utilities CD

If you purchased your Dell computer and printer at the same time, documentation and drivers for your printer are already installed on your computer. You can use the CD to uninstall/reinstall drivers or access your documentation.

Readme files may be included on your CD to provide last-minute updates about technical changes to your printer or advanced technical reference material for experienced users or technicians.

How to set up my printer

Setting Up Your Printer poster

Safety information How to set up and use my printer Warranty information

Owner's Manual

Express Service Code and Service Tag number

This label is located under the printer unit. For more information, see

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Express Service Code.

Latest drivers for my printer Answers to technical service and support questions Documentation for my printer

Dell Support Website The Dell Support website provides several online tools, including:

Solutions - Troubleshooting hints and tips, articles from technicians, and online courses Upgrades - Upgrade information for components, such as memory Customer Care - Contact information, order status, warranty, and repair information Downloads - Drivers Reference - Printer documentation and product specifications

How to use Windows XP Documentation for my printer

Windows XP Help and Support Center

Click Start Help and Support.1. Type a word or phrase that describes your problem, and then click the arrow icon.

2. Click the topic that describes your problem.3.

Follow the instructions shown on the screen.4.

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About Your Printer

Understanding the Printer Parts Setting Up Your Printer Understanding the Operator Panel

You can use your printer to do a variety of things. A few important things to note:

If your printer is connected to a computer, you can use either the printer operator panel or the printer software to produce quality documents quickly.

You do not need to connect your printer to a computer to make photocopies, send faxes, or print from a PictBridge-enabled camera.

NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone

line before you can send a fax.

NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone line

attached to your printer.

Understanding the Printer Parts

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Number:

Part:

Description:

Automatic Document Feeder (ADF)

Scan, copy, or fax multiple page documents and/or legal sized documents.

Printer unit

Unit you lift to gain access to the ink cartridges.

Operator panel

Panel on the printer you use to control copying, scanning, faxing, and printing. For more information, see Using the Operator Panel.

Paper input tray

Where you load paper into the printer.

Paper exit tray

Tray that holds the paper as it exits the printer.

NOTE: Pull the paper exit tray stop straight out to extend it.

PictBridge connector

The connector you use to connect your PictBridge-compatible digital camera to your printer.

Top cover with integrated ADF exit tray

Top of printer that holds your document or photo flat while you scan it. You can also pick up your original document after it has gone through the ADF here.

ADF input tray

Load original documents in the printer. Recommended for scanning, copying, or faxing multiple-page documents.

Number:

Part:

Description:

Supplies Reorder Label

To order ink cartridges or paper, visit www.dell.com/supplies.

Express Service Code

Identify your printer when you use support.dell.com or contact technical support. Enter the Express Service Code to direct your call when contacting technical support.

NOTE: The Express Code is not available in all countries.

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Number:

Part:

Description:

USB connector

Connects your printer to a computer using a USB cable (sold separately).

Rear access door

Open to remove paper jams.

Power supply

Supplies power to the printer.

NOTE: The power supply is removable. When the power supply is removed

from the printer, but remains plugged into a wall outlet, an LED is illuminated to notify you that power is present.

NOTE: If the power is off when you unplug your machine, the power will be

off when you plug it back in.

Power cord connector

Connects printer power supply to power outlet using the supplied countryspecific power cord.

PHONE jack connector (

- right side connector)

Remove the blue plug to connect additional devices, such as a data/fax modem, telephone, or answering machine to your printer.

NOTE: If the phone communication is serial in your country (such as

Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack

connector ( - right side connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be able to use this port for additional devices in these countries.

FAX connector (

- left side

connector)

Connects your printer to an active telephone line to send and receive faxes.

NOTE: Do not connect additional devices to the FAX connector ( - left

side connector) and do not connect a DSL (digital subscriber line) or ISDN (integrated services digital network) without using a digital line filter to the printer.

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Setting Up Your Printer

NOTE: Your printer supports Microsoft® Windows® 2000, Windows XP, and Windows XP Professional

X64 Edition.

To set up your printer, follow the steps on your Setting Up Your Printer poster. If you encounter problems during setup, see Troubleshooting.

NOTE: Your printer modem is an analog device that only works when directly connected to a wall jack.

Other devices such as a telephone or answering machine can be attached to the PHONE jack connector ( - right side connector) to pass through the printer as described in the setup steps. If you have a

digital connection such as ISDN, DSL, or ADSL, a digital line filter is required. Contact your Internet Service Provider for details.

Initial Setup Menu

The printer automatically cycles through initial setup the first time you power on the printer. Initial setup consists of specifying the language, country, date, time, fax number, and fax name.

If necessary, you can change the settings for language, country, date, time, fax number, and fax name by accessing the Setup menu. For more information, see Setup Mode.

Understanding the Operator Panel

Using the Operator Panel

The operator panel buttons allow you to copy documents and photos, fax documents, and print photos from a PictBridge-enabled camera without connecting to a computer. The printer is on when Power is illuminated.

You can change settings using the Select button , and left and right Arrow buttons ; and initiate a scan, copy, or fax using the Start button .

The display features:

Printer status Messages Menus

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Number

Part:

Purpose:

Power

To turn your printer on or off.

Error message light

To alert you of errors such as paper out or a paper jam.

Back

To move back a menu level while navigating through the available menus on the display.

Left arrow

Decrease a number on the display. Scroll through a list on the display.

Cancel

Cancel a scan, print, or copy job in progress. Exit a menu. Clear a fax number, or end a fax transmission and return the display to the fax default. Clear current settings and return to default settings.

Select

To choose the option that appears on the display.

Right arrow

Increase a number on the display. Scroll through a list on the display.

Pause

Insert a three-second pause in the number to be dialed to wait for an outside line or get through an automated answering system.

NOTE: Enter a pause only when you have already begun entering the

number.

A keypad number or symbol

In fax mode:

Enter fax numbers. Select letters when creating a speed dial list. Type numbers to enter or edit the date and time shown on the printer display.

In copy mode, select the number of copies you want to make.

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Start

Start a scan, copy, or fax job.

NOTE: If you initiate a copy without specifying color or black and

white, color is used by default.

LCD (Liquid Crystal Display)

To show options available to you.

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Operator Panel Menus

Copy Mode Scan Mode Fax Mode Setup Mode Maintenance Mode PictBridge Mode

There are five modes available from the main menu on your printer: Copy, Scan, Fax, Setup, and Maintenance.

A sixth mode, PictBridge mode, is also available on the printer. This mode is only available when you plug a PictBridge-enabled camera into your printer. For more information, see PictBridge Mode.

Copy Mode

Main menu

Mode Main Menu

Copy

Copy Color

Copies

Quality

Dark

Paper Size

Paper Type

Zoom

Repeat Image

Collate

N-Up

Original Size

Original Type

Scan

Fax

Setup

Maintenance

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From the main menu, use the left and right Arrow buttons to scroll to Copy.1.

Press the Select button .2.

Press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available menu items.4.

When the setting you want appears on the display, press the Select button to save the setting.5.

Copy Mode Menu

From this menu:

You can:

Copy Color

Specify your copy to be color or black and white.

Color* Black

Copies

Specify the number of copies you want to make from 1-99.

Quality

Specify the quality of the copy.

Auto Detect* Draft Normal Photo

Dark

Change the darkness setting using the left and right Arrow buttons (the middle setting is the default).

Paper Size

Specify the size of the paper in the paper input tray.

8.5x11"*

8.5x14" A4* B5 A5 A6 L 2L Hagaki 3x5"

3.5x5" 4x6" 5x7" 10x15 cm 13x18 cm

NOTE: The default paper size is based on country selection.

Paper Type

Specify the type of paper in the paper input tray.

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Auto Detect* Plain Coated Photo Transparency

Zoom

Specify how much you want the copy to magnify the original document

50% 100%* 150% 200% Custom% Fit to page 2x2 Poster 3x3 Poster 4x4 Poster

2.25x3.25" 3x5"

3.5x5" 4x6" 5x7" 8x10"

8.5x11"

8.5x14" L 2L Hagaki 60x80 mm 9x13 cm 10x15 cm 13x18 cm 20x25 cm A4

Repeat Image

Specify how many times you want the image to repeat on a page.

1* 4 9 16

NOTE: The Repeat Image feature cannot be used with zoom. If you select a value other than

1, Zoom is automatically set to 100%.

Collate

Press the Select button if you want to collate your multiple-page copies. For more information about collating copies, see Collating Copies.

N-up

Specify how many different images or pages of a document you want to print on a single page.

1 Up* 2 Up 4 Up

NOTE: N-up and Repeat Image cannot be used together. If a value other than 1 Up is

specified and then you select a Repeat Image value greater than 1, the Repeat Image setting is ignored and the N-up setting is used.

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Original Size

Specify the size of the original document you are copying.

Automatic*

8.5x11"

2.25x3.25" 3x5"

3.5x5" 4x6" 5x7" 8x10" L 2L Hagaki A6 A5 B5 A4 60x80mm 9x13 cm 10x15 cm 13x18 cm 20x25 cm

Original Type

Specify the type of the original document you are copying.

Text/Graphics* Text only Photo

* Factory default setting

Scan Mode

Main menu

Mode Main Menu

Copy

Scan

Scan Color

Scan To

Quality

Original Size

Fax Setup

Maintenance

Turn on your computer and printer, and make sure they are connected. If you are working over a network, make sure your printer is connected to the network.

From the main menu, use the use the left and right Arrow buttons to scroll to Scan, and then2.

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press the Select button .

Press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available menu items.4.

When the setting you want appears on the display, press the Select button to save the setting.

Scan Mode Menu

From this menu:

You can:

Scan Color

Color* Black

Scan To

If your printer is connected locally:

Select the application to which you want your scanned image or document to be sent.

If your printer is connected to a network:

Select the computer on the network and the application on the selected computer to which you want your scanned image or document to be sent.

NOTE: If the computer you are sending scanned images or documents to requires a PIN, you

are prompted to enter the PIN before the scan is initiated. For more information about scanning across a network, see Scanning Single-Page Documents and Single Photos.

Quality

Specify the resolution for which you want your original document or image to be scanned.

Automatic 75 dpi 150 dpi* 300 dpi 600 dpi

Original Size

Specify the size of the original document you want to scan.

Auto Detect*

8.5x11"

2.25x3.25" 3x5" 4x6" 5x7" 8x10" A6 A5 B5

*Factory default settings

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Fax Mode

Mode Main menu

Mode Main Menu

Mode Submenu

Copy

Scan

Fax

Phone Book

View

Add

Remove

Modify

On Hook Dial

Delay Fax

Auto Answer

Quality

Dark

Fax Setup

Reports

Activity Report

Confirmation

Print Reports

Ringing and Answering

Ringer Volume

Answer Fax When

Ring Pattern

Fax Forward

Caller ID Pattern

Fax Printing

Paper Size

Paper Type

Fit Fax to Page

Fax Footer

Dialing and Sending

Your fax number

Your fax name

Dial Method

Redial Time

Redial Attempts

Dial Prefix

Dial Volume

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Scan

Max Send Speed

Error Correction

Auto Fax Convert

Fax Blocking

Turn On/Off

Add

Remove

Modify

Block No-ID

Setup

Maintenance

From the main menu, use the left and right Arrow buttons to scroll to Fax.1.

Press the Select button .2.

The display asks for a phone number. Press the Select button .3.

Press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available menu items.5.

When the setting you want appears on the display, press the Select button to save the setting or enter the submenu.

In order for faxing to function properly:

The printer's FAX connector ( - right side connector) must be connected to an active phone line. See Setting Up the Printer With Equipment for setup details.

NOTE: You cannot fax with a DSL (digital subscriber line) or ISDN (integrated services digital

network) unless you purchase a digital line filter. Contact your Internet Service Provider for more details.

If you are using the Dell Printer Fax Tools to send a fax from within an application, the printer must be connected to a computer with a USB cable.

Fax Mode Main Menu

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From this menu:

You can:

Phone Book

Specify the action for which you want to perform in your Phone Book.

View Add Remove Modify Print

For more information about your Phone Book, see Speed Dial.

On Hook Dial

Press the Select button if you want the printer to go off hook. For more information, see Manually Dialing a Fax While Listening to a Telephone Line (On

Hook Dial).

Delay Fax

Send a delayed fax or view faxes waiting to be sent.

Delay Until View Pending

For more information about sending delayed faxes, see Send a Delayed Fax.

Auto Answer

Turn the Auto Answer feature on, off, or schedule a time for the feature to be enabled and disabled.

On* Scheduled Off

Quality

Specify the quality (resolution) of the fax being sent.

Standard* Fine Superfine Ultrafine

Dark

Use the left and right Arrow buttons to specify the darkness setting (middle setting is the default).

Fax Setup

Set various setup features for your printer's fax settings.

Reports Ringing and Answering Fax Printing Dialing and Sending Fax Blocking

For more information on any of the options listed under the Fax Setup heading, see Fax

Setup Menu.

*Factory default setting

Fax Setup Menu

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The option you select from the Fax Setup heading controls the settings shown on the display.

Use the left and right Arrow buttons to scroll through the available menus items.1.

When the setting you want appears on the display, press the Select button to save the setting.2.

If you want to change more settings in the Fax Setup menu, use the left and right Arrow buttons to scroll through the available headings.

When the heading you want appears on the display, press the Select button .4.

Use the left and right Arrow buttons to scroll through the available menu items.5.

When the setting you want appears on the display, press the Select button to save the setting or enter the submenu.

Fax Setup Menu

From this menu:

You can:

Reports

Specify the type of report you would like to set print settings for.

Activity Report Fax Confirmation Print Reports

For more information on any of the options listed under the Reports heading, see

Additional Fax Options.

Ringing and Answering

Set various ringing and answering features for your printer's fax settings.

Ringer Volume Answer Fax When Ring Pattern Fax Forward Caller ID Pattern

For more information on any of the options listed under the Ringing and Answering heading, see Additional Fax Options.

Fax Printing

Set the settings for how you want faxes to print.

Paper Size Paper Type Fit Fax to Page Fax Footer

For more information on any of the options listed under the Fax Printing heading, see Additional Fax Options.

Dialing and Sending

Set various options controlling how your printer sends faxes.

Your Fax Number - use the keypad to enter your fax number. This is the

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number used on the fax footer. Your Fax Name - use the keypad to enter your fax name. This is the name used on the fax footer. Dial Method Redial Time Redial Attempts Dial Prefix Dial Volume Scan Max Send Speed Error Correction Auto Fax Convert

For more information on any of the options listed under the Dialing and Sending heading, see Additional Fax Options.

Fax Blocking

Add or remove numbers from which you want to block faxes.

Turn On/Off Add Remove Modify Print Block No-ID

For more information about blocking faxes, see Blocking Faxes.

Additional Fax Options

The option you select from the various options on the Fax Setup menu controls the settings shown on the display.

Use the left and right Arrow buttons to scroll through the available menu items.1.

When the setting you want appears on the display, press the Select button to save the setting.2. If you want to change more of the additional settings in the menu, use the left and right Arrow

buttons to scroll through the available headings.

When the heading you want appears on the display, press the Select button .4.

Use the left and right Arrow buttons to scroll through the available menu items.5.

When the setting you want appears on the display, press the Select button to save the setting or enter the submenu.

Additional Fax Options Menu

From this menu:

You can:

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Activity Report

Specify when you want a fax activity report to be printed.

On Request* After 40 Faxes

Confirmation

Specify how often you want to print a fax confirmation.

On Error* Off Print for All

Print Reports

Specify which report or log you want to print.

Activity Report Send Log Receive Log Settings List

Ringer Volume

Specify the volume of the ringer from the built-in speaker on the printer.

Off Low* High

Answer Fax When

Specify how many rings you want to occur before the printer answers the fax if the printer is in Auto Answer mode.

After 1 Ring After 2 Rings After 3 Rings* After 4 Rings

NOTE: In order to use fax blocking you must have two or more rings selected.

Ring Pattern

Specify a type of ring for which the printer will only answer incoming calls with that ring. If Any is selected the printer answers all incoming calls.

Single Double Triple Any*

Fax Forward

Specify if you want your incoming faxes to be forwarded to another fax number.

Off* Forward Print & Forward

Caller ID Pattern

Specify the Caller ID pattern you want to use.

Pattern 1* Pattern 2 Pattern n

NOTE: The number of patterns shown is based on country selection.

Error Correction

Specify if you want error correction enabled or not.

On* Off

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Paper Size

Specify the size of paper in the paper input tray.

8.5x11"*

8.5x14" A4*

NOTE: The default paper size is based on country selection.

Paper Type

Specify the type of paper in the paper input tray.

Auto Detect* Plain Coated Photo Transparency

Fit Fax to Page

Specify if you want oversized faxes to be scaled to fit on the paper in the paper input tray.

Fit-to-Page* Use Two Pages

Fax Footer

Specify if you want to insert the Time/Date/Page Number/System Identification footer at the bottom of each fax received.

On* Off

Dial Method

Specify the printer dialing method.

Touch-tone* Pulse Behind PBX

Redial Time

Specify the amount of time the printer should wait before attempting to send a nonsuccessful fax again.

1 Minute 2 Minutes* 3 Minutes 4 Minutes 5 Minutes 6 Minutes 7 Minutes 8 Minutes

Redial Attempts

Specify the number of times the printer should attempt to re-send a non-successful fax.

0 Times 1 Time 2 Times 3 Times* 4 Times 5 Times

Dial Prefix

Specify a number up to eight digits that will be added to the beginning of each number dialed.

NOTE: A pause is automatically inserted after the prefix when dialing occurs.

If no prefix is set:

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None* Create

If a prefix is set:

Current prefix is displayed None

Dial Volume

Specify the volume dial volume.

Off Low* High

Scan

Specify if you want the original document to be scanned into memory before or after dialing the fax number.

Before Dial* After Dial

Max Send Speed

Specify the maximum speed at which a fax is sent.

2400 4800 7200 9600 12000 14400 16800 19200 21600 24000 26400 28800 31200 33600*

Auto Fax Convert

Turn Auto Fax Convert on or off. If you are faxing a high-resolution document to a fax machine that prints at a lower resolution, the printer automatically converts the resolution to match that of the receiving fax machine.

On* Off

Turn On/Off

Turn fax blocking on or off.

On Off*

Block No-ID

Turn fax blocking for faxes without caller ID on or off.

On Off*

* Factory default setting

Setup Mode

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Main menu

Mode Main Menu

Mode Submenu

Copy

Scan

Fax

Setup

Device Setup

Language

Country

Date/Time

Host Fax Settings

Button Beep

Power Save

Clear Timeout Settings

Defaults

Copy/Fax paper size

Copy paper type

Set Defaults

Maintenance

From the main menu, use the left and right Arrow buttons to scroll to Setup.1.

Press the Select button .2.

Press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available menu items.4.

When the setting you want appears on the display, press the Select button to save the setting or enter the submenu.

Setup Mode Main Menu

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From this menu:

You can:

Device Setup

Select the operator panel setting you want to reconfigure.

Language Country Date/Time Host Fax Settings Button Beep Power Save Clear Timeout Settings

For more information about any of the Device Setup options, see Additional Setup

Options.

Defaults

Change the default settings from the factory to settings you specify.

Copy/Fax paper size Copy paper type Set Defaults

For more information about any of the Defaults options, see Additional Setup Options.

Additional Setup Options

The option you select from the various options on the Setup mode main menu controls the settings shown on the display.

Use the left and right Arrow buttons to scroll through the available menu items.1.

When the setting you want appears on the display, press the Select button to save the setting.2. If you want to change more of the additional settings in the menu, use the left and right Arrow

buttons to scroll through the available headings.

When the heading you want appears on the display, press the Select button .4.

Use the left and right Arrow buttons to scroll through the available menu items.5.

When the setting you want appears on the display, press the Select button to save the setting.6.

Additional Setup Options Menu

From this menu:

You can:

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Host Fax Settings

Specify if you want to allow the printer fax settings to be reconfigured from the Printer Setup Utility software.

Allow* Block

Button Beep

Specify if you want to hear a beep when you press buttons on the operator panel or not.

On* Off

Power Save

Specify how much time you want to elapse before the printer switches to Power Save mode.

Never After 60 min After 30 min* After 10 min Now

Clear Settings Timeout

Select how much time you want to elapse before the settings list is reset to the defaults.

2 minutes* Never

Copy/Fax Paper Size

Specify the size of paper in the paper input tray.

8.5x11"*

8.5x14" A4* B5 A5 A6 L 2L Hagaki 3x5"

3.5x5" 4x6" 5x7" 10x15 cm 13x18 cm

NOTE: The default paper size is based on country selection.

Copy Paper Type

Specify the type of paper in the paper input tray.

Auto Detect* Plain Coated Photo Transparency

Set Defaults

Press the Select button to change the current settings on your printer to the default settings.

*Factory default settings

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Maintenance Mode

Main menu

Mode Main Menu

Copy

Scan

Fax

Setup

Maintenance

Ink Levels

Clean Cartridges

Align Cartridges

Print Test Page

From the main menu, use the left and right Arrow buttons to scroll to Maintenance.1.

Press the Select button .2.

Press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available maintenance tasks.4.

When the task you want appears on the display, press the Select button to perform the task.5.

Maintenance Mode Menu

From this menu:

You can:

Ink Level

Press the Select button to view the level of ink in both cartridges.

Clean Cartridges

Press the Select button to clean the ink cartridges. A cleaning page prints. You may discard the page when printing is complete.

Align Cartridges

Press the Select button to align the ink cartridges. An alignment page prints. You may discard the page when printing is complete.

Print Test Page

Press the Select button to print a test page. You may discard the page when printing is complete.

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PictBridge Mode

When you plug your PictBridge-enabled camera into your printer, the printer automatically switches to

PictBridge mode.

Mode

Mode Main Menu

Pictbridge

Paper Size

Photo Size

Layout

Quality

Paper Type

When your printer changes to PictBridge mode, press the right Arrow button until the heading you want appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available menu items.2.

When the setting you want appears on the display, press the Select button to save the setting.3.

PictBridge Mode Menu

From this menu:

You can:

Paper Size

Specify the size of the paper in the paper input tray.

3.5x5" 4x6" 5x7"

8.5x11"* L 2L Hagaki A6 A5 B5 A4* 10x15 cm 13 x 18 cm

NOTE: The default paper size is based on country selection.

Photo Size

Specify the size of the photos you want to print.

2.25x3.25"

3.5x5" 4x6"*

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5x7" 8x10"

8.5x11" L 2L Hagaki A6 A5 B5 A4 60x80 mm 9x13 cm 10x15 cm 13x18 cm 20x25 cm Using Layout - this is only displayed if there is a photo size and layout conflict. Press

the Select button to resolve the conflict.

Layout

Specify the layout of the photos on the printed page.

Automatic* Borderless 1 per page 2 per page 3 per page 4 per page 6 per page 8 per page 16 per page 1 centered

Quality

Specify the print quality (resolution) of the photos.

Automatic* Draft Normal Photo

Paper Type

Specify the type of paper in the paper input tray.

Auto Detect* Plain Coated Photo Transparency

* Factory default setting

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Understanding Paper and Specialty Media Guidelines

Loading Paper Understanding the Automatic Paper Type Sensor Loading Original Documents

Loading Paper

Fan the paper.1.

Lift the paper exit tray, and extend the paper support.2.

Insert paper into the paper input tray.3.

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NOTE: Do not force the paper into the printer.

Squeeze and slide the paper guides to rest against the edges of the paper.4.

Lower the paper exit tray.5.

Extend the paper exit tray stop to catch paper as it exits the printer.6.

NOTE: The paper exit tray can hold up to 50 sheets of paper.

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Print Media Guidelines for the Paper Input Tray

Load up to:

Make sure:

100 sheets of plain paper

The paper guides rest against the edges of the paper. You load letterhead paper with the print side facing down and the top of the letterhead going into the printer first. You select Automatic, Draft, Normal, or Photo print quality. Do not select Draft if you have a photo cartridge installed.

20 sheets of banner paper

You remove all paper from the paper input tray before inserting banner paper. You use banner paper designed for inkjet printers. You place a stack of banner paper in front of the printer, and feed in the first sheet. The paper guides rest against the edges of the paper. You select A4 Banner or Letter Banner paper size.

15 envelopes

The print side of the envelope faces down. The envelopes are centered on the paper exit tray. You print the envelopes with Landscape orientation.

NOTE: For Japanese customers: If you are mailing within Japan, the

envelope can be printed in Portrait orientation with the stamp in the lower right corner, or in Landscape orientation, with the stamp in the lower left corner. If you are mailing internationally, print Landscape orientation with the stamp in the upper left corner.

You select the correct envelope size. Select the next biggest

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size if the exact envelope size is not listed, and set the left and right margins so your envelope text is correctly positioned.

35 greeting cards, index cards, postcards, or photo cards

The print side of the cards faces down. The cards are centered on the paper exit tray. You select Automatic, Normal, or Photo print quality.

75 sheets of photo, coated, or glossy paper

The print side of the paper faces down. The paper guides rest against the edges of the paper. You select Automatic, Normal, or Photo print quality.

25 iron-on transfers

You follow the loading instructions on the iron-on transfer packaging. The print side of the transfer faces down. The paper guides rest against the edges of the transfer. You select Automatic, Normal, or Photo print quality.

75 transparencies

The rough side of the transparencies faces down. The paper guides rest against the edges of the transparencies. You select Automatic, Draft, Normal, or Photo print quality.

35 sheets of labels

The print side of the labels faces down. The to of the labels feeds into the printer first. The paper guides rest against the edges of the paper. You select Automatic, Draft, Normal, or Photo print quality.

100 sheets of letterhead paper

The print side of the letterhead faces down. The top of the letterhead feeds into the printer first. The paper guides rest against the edges of the paper. You select Automatic, Draft, Normal, or Photo print quality.

100 sheets of custom size paper

Your paper fits within these dimensions:

Width: 3.0 – 8.5 inches (76.2 – 215.9 mm) Length: 5.0 – 14.0 inches (127.0 – 355.6 mm)

The print side of the paper faces down. The paper guides rest against the edges of the paper. You select Automatic, Draft, Normal, or Photo print quality.

Understanding the Automatic Paper Type Sensor

Your printer has an automatic paper type sensor that detects the following paper types:

Plain Transparency

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Photo/glossy

If you load one of these paper types, the printer detects the paper type and automatically adjusts the

Quality/Speed settings.

Quality/Speed settings

Paper type Black and Color Cartridges Installed

Photo and Color Cartridges Installed

Plain

Normal

Photo

Transparency

Normal

Photo

Glossy/photo

Photo

NOTE: Your printer cannot detect the paper size.

To choose paper size:

With your document open, click File Print.1.

The Print dialog box opens.

Click Preferences, Properties, Options, or Setup (depending on your program or operating system).2.

The Printing Preferences dialog box opens. On the Print Setup tab, select the paper size.3. Click OK.4.

Unless you turn off the automatic paper type sensor, it always remains on. To turn off the automatic paper type sensor for a specific print job:

With your document open, click File Print.1.

The Print dialog box opens. Click Preferences, Properties, Options, or Setup (depending on your program or operating system).2.

The Printing Preferences dialog box opens. On the Print Setup tab, select the paper type.3. Click OK.4.

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To turn off the automatic paper type sensor for all print jobs:

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and

Faxes.

In Windows 2000, click Start Settings Printers. Right-click the Dell AIO Printer 946 icon.2. Click Printing Preferences.3.

The Printing Preferences dialog box opens. On the Print Setup tab, select the paper type.4. Click OK.5.

Loading Original Documents

Into the ADF

You can load up to 50 sheets of your original document (text side up) into the ADF for scanning, copying, and faxing. The ADF is recommended for loading multiple-page documents.

NOTE: Do not load postcards, photo cards, photo paper, or small images in the ADF. Place these

items on the scanner glass.

Paper Guidelines for the ADF

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Load up to:

Make sure:

50 sheets of letter size paper

The document is loaded text side up. The paper guides rest against the edges of the paper.

50 sheets of A4 size paper

The document is loaded text side up. The paper guides rest against the edges of the paper.

50 sheets of legal size paper

The document is loaded text side up. The paper guides rest against the edges of the paper.

50 sheets of two-, three-, or four-hole pre-punched media

The paper fits within these dimensions:

Width: 8.27 – 8.5 inches (210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)

The document is loaded text side up. The paper guides rest against the edges of the paper.

50 sheets of edge-reinforced three-hole copier media

The paper fits within these dimensions:

Width: 8.27 – 8.5 inches (210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)

The document is loaded text side up. The paper guides rest against the edges of the paper.

50 sheets of preprinted forms and letterhead media

The paper fits within these dimensions:

Width: 8.27 – 8.5 inches (210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)

The document is loaded text side up. The paper guides rest against the edges of the paper. The media absorbs ink well. You allow the preprinted media to dry thoroughly before use in the ADF. You do not use media printed with metallic ink particles in the ADF. You avoid embossed designs.

50 sheets of custom size paper

The paper fits within these dimensions:

Width: 8.27 – 8.5 inches (210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)

The document is loaded text side up. The paper guides rest against the edges of the paper.

Onto the Scanner Glass

Open the top cover.1.

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Place the original document face down on the scanner glass.2.

NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the printer.

For portrait orientation:

For landscape orientation:

Close the top cover.3.

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Printing

Printing a Document Printing Photos Printing Envelopes Printing Photos From a PictBridge-Enabled Camera

Printing a Document

Turn on your computer and printer, and make sure they are connected.1. Load the paper. For more information, see Loading Paper.2. With your document open, click File Print.3.

The Print dialog box opens. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).4.

The Printing Preferences dialog box opens. On the Print Setup and Advanced tabs, make any necessary changes for your document.5. When you finish customizing your settings, click OK.6.

The Printing Preferences dialog box closes. Click OK or Print (depending on the program or operating system).7.

Printing Photos

NOTE: Dell recommends you use a color cartridge and a photo cartridge for printing photos.

Turn on your computer and printer, and make sure they are connected.1. Load the paper. For more information, see Loading Paper.2.

NOTE: Photo/glossy or coated paper is recommended for printing photos.

With your document open, click File Print.3.

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The Print dialog box opens. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).4.

The Printing Preferences dialog box opens. On the Print Setup tab, select Photo, then select the dpi settings for the photo from the drop-down

menu.

NOTE: To print borderless photos, select the Borderless check box in the Print Setup tab, and then

select the borderless paper size from the drop-down menu on the Advanced tab. Borderless printing is only performed if you are using photo/glossy paper. The printout on non-photo paper contains a 2mm margin on all sides.

On the Print Setup and Advanced tabs, make any necessary changes for your document.6. When you are finished customizing your print options, click OK.7.

The Printing Preferences dialog box closes. Click OK or Print.8. Remove each photo after it exits the printer to prevent your photos from sticking together or

smudging.

NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for the

prints to dry thoroughly (12 to 24 hours, depending on the ambient conditions). This maximizes the life of your prints.

Printing Envelopes

Turn on your computer and printer, and make sure they are connected.1. Load the envelope between the paper guides with the print side facing down, with the flap on the left

side.

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With your document open, click File Print.3.

The Print dialog box opens. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).4.

The Printing Preferences dialog box opens. On the Print Setup tab, select Landscape orientation.5.

NOTE: For Japanese customers: If you are mailing within Japan, the envelope can be printed in

portrait orientation with the stamp in the lower right corner or in landscape orientation with the stamp in the lower left corner. If you are mailing internationally, print landscape orientation with the stamp in the upper left corner.

Printing Photos From a PictBridge-Enabled Camera

Your printer supports PictBridge-enabled cameras.

Insert one end of the USB cable into the camera.1. Insert the other end of the USB cable into the PictBridge port on the front of the printer.2.

Refer to the instructions included with your camera for selection of the appropriate camera USB

settings and PictBridge connection and usage information.

Turn on your digital camera.3.

The printer automatically enters PictBridge mode.

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Refer to the instructions included with your camera to begin printing photos.4.

NOTE: For many digital cameras, there are two USB mode selections: computer and printer (or PTP).

For PictBridge printing, the printer (or PTP) USB selection should be used. For more information, refer to the documentation included with your camera.

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Copying

Copying Documents Copying Photos Collating Copies Changing Copy Settings

Copying Documents

Using the Operator Panel

Turn on your printer.1. Load the paper. For more information, see Loading Paper.2. Load your original document. For more information, see Loading Original Documents.3.

From the main menu, use the left and right Arrow buttons to scroll to Copy, and then press the Select button .

Make any necessary changes to the copy settings. For more information, see Copy Mode Menu.5.

Press the Start button .6.

NOTE: If you press the Start button without specifying a color selection, the copy is printed in

color by default.

Using Your Computer

Turn on your computer and printer, and make sure they are connected.1. Load the paper. For more information, see Loading Paper.2. Load your original document. For more information, see Loading Original Documents.3. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.4. Select Dell All-In-One Center.5.

The Dell All-In-One Center opens. Select the number of copies (1–99), and then specify the color setting from the Copy drop-down

menu.

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Click See More Copy Settings to customize your copy.7. When you finish customizing your settings, click Copy Now.8.

Copying Photos

Using the Operator Panel

Turn on the printer.1. Load photo paper. For more information, see Loading Paper.2. Load your original document. For more information, see Loading Original Documents.3.

From the main menu, use the left and right Arrow buttons to scroll to Copy, and then press the Select button .

Press the right Arrow button until Quality appears on the display, and then press the Select button .

Press the right Arrow button until Photo appears on the display, and then press the Select button

Press the Start button .7.

Using Your Computer

Turn on the printer.1. Load photo paper. For more information, see Loading Paper.2. Load your original document. For more information, see Loading Original Documents.3. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.4. Select Dell All-In-One Center.5.

The Dell All-In-One Center opens. Click Preview Now.6. Adjust the dotted lines to fit around the portion of the image you want to print.7. Select the number of copies (1-99), and then specify the color settings from the Copy drop-down

menu.

Click See More Copy Settings to customize your copy.9.

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9. When you finish customizing your settings, click Copy Now.10.

Collating Copies

Using the Operator Panel

Turn on the printer.1. Load the paper. For more information, see Loading Paper.2. Load your original document. For more information, see Loading Original Documents.3.

From the main menu, use the left and right Arrow buttons to scroll to Copy, and then press the Select button .

Press the right Arrow button until Collate appears on the display, and then press the Select button .

Using the keypad or the left and right Arrow buttons , specify the number of copies you want to create, and then press the Select button .

Press the Start button .7.

Copy to Memory appears on the display.

After the page is scanned, you are asked if there is another page.8.

If you have another page to scan:

Remove the original document from the scanner glass.a.

Place the next original document on the scanner glass.b.

Press the right Arrow button until Yes appears on the display, and then press the Select button .

Repeat this process until all original documents are copied to memory.d.

If you do not have another page to scan:

Press the right Arrow button until No appears on the display and then press the Select button . The document begins to print.

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Using Your Computer

The Dell All-In-One Center opens.

Select the number of copies (1-99), and then specify the color setting from the Copy drop-down menu.

Click See More Copy Settings to customize your copy.7. Click the Advanced button.8.

The Advanced Copy Setting dialog box opens. On the Print tab, select the Collate Copies check box.9. Click OK.10. When you are finished customizing your settings, click Copy Now.11.

Changing Copy Settings

Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.1. Select Dell All-In-One Center.2.

The Dell All-In-One Center opens. Select the number of copies (1-99) and color setting from the Copy drop-down menus.3. Click See More Copy Settings to:

Choose a copy quality. Select the paper size. Select the original document size. Lighten or darken your document. Reduce or enlarge your document.

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Click the Advanced button to change options such as quality.5. To make any changes, click the following tabs.6.

Click this tab:

To:

Select the paper size and type. Select borderless printing options. Select the print quality.

Scan

Select the color depth and scan resolution. Auto-crop the scanned image.

Image Enhancements

Straighten images after scan (deskew). Sharpen your blurry images. Adjust the brightness of your image. Adjust the color correction curve (gamma) of your image.

Image Patterns

Smooth the conversion of a gray image to a black and white dot pattern (dither). Remove image patterns from magazines or newspapers (descreen). Reduce the background noise on your color document.

Click OK.7. Click Copy Now.8.

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Scanning

Scanning Single-Page Documents and Single Photos Scanning Multiple-Page Documents Using the ADF Scanning Multiple-Page Documents or Multiple Images Using Your Computer Editing Scanned Text Using Optical Character Recognition (OCR) Editing Scanned Images Saving an Image on Your Computer E-mailing a Scanned Image or Document Enlarging or Reducing Images or Documents

Scanning Single-Page Documents and Single Photos

NOTE: Do not load postcards, photo cards, photo paper, or small images in the ADF. Place these

items on the scanner glass.

Using the Operator Panel

Turn on your computer and printer, and make sure they are connected. If you want to scan over the network, make sure your printer is connected to the network.

Load your original document. For more information, see Loading Original Documents.2.

Use the right right Arrow button to scroll to Scan, and then press the Select button .3.

Use the right right Arrow button to scroll to Scan To, and then press the Select button .4.

If your printer is connected locally:

The printer downloads the application list from the computer.a.

Use the left and right Arrow buttons to scroll through the available applications to which your scan to be sent.

When the application you want to use appears on the display, press the Select button .b.

If your printer is connected to a network:

NOTE: This printer can only be attached to a network using a Dell Network Adapter (sold separately).

Use the left and right Arrow buttons to scroll through the available computers to which you want your scan to be sent.

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When the computer you want to scan to appears on the display, press the Select button .b. If the computer has a PIN number associated with it, use the keypad to enter the four-digit PIN.c.

NOTE: This can be found in the upper-right corner of the Dell All-In-One Center main page. For more

information, see Using the Dell All-In-One Center. The PIN is not required by default; it is only requested if the PIN has been set.

Press the Select button .d.

Press the Start button .6.

The printer scans the page. When the scan is complete, a file is created in the selected application.

Using Your Computer

Turn on your computer and printer, and make sure they are connected.1. Load your original document. For more information, see Loading Original Documents.2. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.3. Select Dell All-In-One Center.4.

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens.

From the Send scanned image to: drop-down menu, select the program you want to use.5.

NOTE: If the program you want to use is not listed, select Search for more... in the drop-down

menu. On the next screen, click Add to locate and add the program to the list.

Click See More Scan Settings to customize your scan.6. When you finish customizing your settings, click Scan Now.7.

When the printer completes scanning document or image, a file containing is created in the selected

application.

Scanning Multiple-Page Documents Using the ADF

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Using the Operator Panel

Turn on your computer and printer, and make sure they are connected.1. Load your original document into the ADF. For more information, see Loading Original Documents.2.

Use the right right Arrow button to scroll to Scan, and then press the Select button .3.

Use the right right Arrow button to scroll to Scan To, and then press the Select button .4.

If your printer is connected locally:

The printer downloads the application list from the computer.a.

Use the left and right Arrow buttons to scroll through the available applications to which your scan to be sent.

When the application you want to use appears on the display, press the Select button .b.

If your printer is connected to a network:

NOTE: This printer can only be attached to a network using a Dell Network Adapter (sold separately).

Use the left and right Arrow buttons to scroll through the available computers to which you want your scan to be sent.

When the computer you want to scan to appears on the display, press the Select button .b. If the computer has a PIN number associated with it, use the keypad to enter the four-digit PIN.c.

NOTE: This can be found in the upper-right corner of the Dell All-In-One Center main page. For more

information, see Using the Dell All-In-One Center. The PIN is not required by default; it is only requested if the PIN has been set.

Press the Select button .d.

Press the Start button .6.

The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file

containing all scanned pages is created in the selected application.

Using Your Computer

Turn on your computer and printer, and make sure they are connected.1.

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1. Load your original document into the ADF. For more information, see Loading Original Documents.2. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.3. Select Dell All-In-One Center.4.

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens.

From the Send scanned image to: drop-down menu, select the program you want to use.5.

NOTE: If the program you want to use is not listed, select Search for more... in the drop-down

menu. On the next screen, click Add to locate and add the program to the list.

Click See More Scan Settings to customize your scan.6. When you finish customizing your settings, click Scan Now.7.

The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file containing all scanned pages is created in the selected application.

Scanning Multiple-Page Documents or Multiple Images Using Your Computer

NOTE: Some programs do not support multiple-page scanning.

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

From the Send scanned image to: drop-down menu, select the program you want to use.5.

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NOTE: If the program you want to use is not listed, select Search for more... in the drop-down

menu. On the next screen, click Add to locate and add the program to the list.

Click See More Scan Settings to customize your scan.6. Click the Advanced button.7.

The Advanced Scan Settings dialog box opens. On the Scan tab, select the Scan multiple items before output check box.8. Click OK.9. When you finish customizing your settings, click Scan Now.10.

After you scan the first page, a prompt appears requesting the next page. Place the next sheet on the scanner glass, and click Yes. Repeat until you finish scanning all pages.11. When finished, click No.12.

When the printer completes scanning the last page or image, a single file containing all scanned pages

or images is created in the selected application.

Editing Scanned Text Using Optical Character Recognition (OCR)

OCR software converts a scanned image to editable text within a word-processing program.

NOTE: For customers using Japanese or Simplified Chinese: Ensure you have OCR software installed

on your computer. A copy of OCR software was provided with your printer and should have installed at the same time as your printer software.

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

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From the Send scanned images to: drop-down menu, select a word-processing or text-editing program.

NOTE: If the program you want to use is not listed, select Search for more... in the drop-down

menu. On the next screen, click Add to locate and add the program to the list.

Click See More Scan Settings to customize your scan.6. Click the Advanced button.7.

The Advanced Scan Settings dialog box opens. On the Scan tab, select the Convert scanned item to text (OCR) check box.8. Click OK.9. When you finish customizing your settings, click Scan Now.10.

The scanned text opens in the program you selected.

Editing Scanned Images

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

From the Send scanned image to: drop-down menu, select your scan destination.5.

NOTE: If the program you want to use is not listed, select Search for more... in the drop-down

menu. On the next screen, click Add to locate and add the program to the list.

Click See More Scan Settings to customize your scan.6. When you finish customizing your settings, click Scan Now.7.

When the image has finished processing, it opens in the program you selected.

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Edit the image using the tools available in your program. You may be able to:

Remove red eye Crop your image Add text to your image Adjust the brightness and contrast of your image

For help, see the documentation that came with your graphics program.

Saving an Image on Your Computer

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

From the Productivity Tools section, click Save an image on my computer.5. Follow the instructions on your computer screen to save an image on your computer.6.

E-mailing a Scanned Image or Document

The Dell All-In-One Center opens.

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NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

From the Productivity Tools section, click E-mail an image or document.5. From the What is being scanned? menu, make a selection.6. Follow the instructions on the screen to prepare the photograph or document for e-mail.7. Click Next.8. Open your e-mail program, write a note to accompany the attached document, and then send it.9.

NOTE: If you have questions about attaching documents to e-mail, consult the Help for your e-mail

program.

Enlarging or Reducing Images or Documents

The Dell All-In-One Center opens.

NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When

your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer.

Click Preview Now.5.

NOTE: If the size of the scan (found in the lower right of the preview window) appears in red, you do

not have the system resources available to perform the scan at the resolution or size you have selected. To correct this problem, either reduce your resolution or the size of your scan area.

From the Productivity Tools section, select Enlarge or reduce an image.6. Follow the instructions on the screen to select the size of your new image.7. When you finish customizing your image, click Scan Now.8.

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Faxing

Setting Up the Printer With Equipment Faxing Using the Printer Operator Panel Sending a Fax From the Computer Changing the Fax Setup Speed Dial Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial) Send a Delayed Fax Blocking Faxes

You do not need to connect your printer to a computer in order to fax. Use the printer operator panel for basic faxing. See Faxing Using the Printer Operator Panel.

NOTE: For faxing instructions using the computer software, see Sending a Fax From the Computer.

Equipment

Benefits

See this section

printer phone cord (provided)

Make copies and send and receive faxes without the use of a computer.

Connecting directly to a telephone wall jack

printer telephone (sold separately) two phone cords (one provided)

Use the fax line as a normal telephone line. Set up your printer wherever your telephone is. Make copies and send and receive faxes without the use of a computer.

Connecting to a telephone

printer telephone (sold separately) answering machine (sold separately) three phone cords (one provided)

Receive both incoming voice messages and faxes.

Connecting to an answering machine

printer telephone (sold separately) computer modem (sold separately) three phone cords (one provided) USB cable (sold separately)

Increase the number of phone connection outlets.

Connecting to a computer modem

NOTE: The phone cord (provided) must be plugged into the correct connector.

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Setting Up the Printer With Equipment

Connecting directly to a telephone wall jack

Connect one end of the phone cord to the FAX connector ( - left side connector).1. Connect the other end of the phone cord to an active telephone wall jack.2.

Connecting to a telephone

Connect a phone cord from the FAX connector ( - left side connector) on the printer to the telephone wall jack.

Remove the protective plug from the PHONE jack connector ( - right side connector).2.

Connect a phone cord from the telephone to the PHONE jack connector ( - right side connector).3.

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NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,

Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector ( - right side connector), and insert the supplied yellow terminator for your fax to work

correctly. You will not be able to use this port for additional devices in these countries.

Connecting to an answering machine

Connect a phone cord from the FAX connector ( - left side connector) on the printer to the telephone wall jack.

Remove the protective plug from the PHONE jack connector ( - right side connector).2. Connect a phone cord from the telephone to the answering machine.3.

Connect a phone cord from the answering machine to the PHONE jack connector ( - right side connector).

NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,

correctly. You will not be able to use this port for additional devices in these countries.

Connecting to a computer modem

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Connect a phone cord from the FAX connector ( - left side connector) on the printer to the telephone wall jack.

Remove the protective plug from the PHONE jack connector ( - right side connector).2.

Connect a phone cord from the computer modem to the PHONE jack connector ( - right side connector).

Connect a phone from the computer modem to a telephone.4.

NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark,

correctly. You will not be able to use this port for additional devices in these countries.

What if I Have a Digital Subscriber Line (DSL)?

DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid interference with the analog fax modem signal.

NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not

supported for faxing.

Connect the DSL filter to an active telephone line.1. Connect the printer directly to the output of the DSL filter.2.

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NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service

provider if you need more help.

Faxing Using the Printer Operator Panel

Sending a Fax

Make sure your printer is on and connected to an active telephone line.1. Load your original document.2.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and press the Select button .

Use the keypad to enter the fax number.4.

NOTE: You can enter up to 64 digits.

Press the Start button .5.

The printer scans your document and sends your fax to the number you entered. After the

transmission is complete, the printer beeps to let you know the fax is complete.

Sending a Broadcast Fax

A broadcast fax allows you to send the same fax to multiple fax numbers at once. You can enter up to 30 different numbers.

Make sure your printer is on and connected to an active telephone line.1. Load your original document.2.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and press the3.

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Select button .

Use the keypad to enter the fax number.4.

If you want to enter another fax number, press the Select button .5. Use the keypad to enter the fax number.6. Repeat this process until you have entered all numbers to which the fax needs to be sent.7.

NOTE: You can also use the Phonebook or Redial History options to select phone numbers. Each

number you select or enter is added to the fax list until you press the Start button .

Press the Start button .8.

After you initiate the fax, the printer dials the first number, establishes a connection, sends the fax, breaks the connection, and moves to the next number in the list. This continues until the list has been completed. If the printer is unable to make a connection to a fax number, the printer moves to the next number in the list. The number to which a connection was not established is moved to the end of the list, and it is tried again when the rest of the list has been completed.

NOTE: Fax numbers to which the printer could not establish a connection are retried based on the

number of retries specified in the Dialing and Sending options. For more information, see Fax Setup

Menu.

Receiving a Fax Automatically

Make sure your printer is on and connected to an active telephone line.1. Make sure Auto Answer is turned on or is currently within the scheduled on period.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Auto Answer appears on the display, and then press the Select button .

If you always want the printer to answer the phone when it rings, press the right Arrow button

until Yes appears on the display.

If you want to schedule a timeframe during which the printer answers the phone when it rings, press the right Arrow button until Scheduled appears on the display, and then use the

keypad to specify the times you want to turn Auto Answer on and off.

Press the Select button .d.

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NOTE: If you have your printer connected to an answering machine and Auto Answer is turned on,

the answering machine answers the call. If a fax tone is detected, the answering machine is disconnected and the printer receives the fax. If a fax tone is not detected, the answering machine completes the call.

Set the number of rings the printer should allow before answering the incoming fax.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Fax Setup appears on the display, and then press the Select button .

Press the right Arrow button until Ringing and Answering appears on the display, and then press the Select button .

Press the right Arrow button until Answer Fax When appears on the display, and then press the Select button .

Use the left and right Arrow buttons to scroll through the available settings.e.

When the number of rings you want appears on the display, press the Select button .f.

When the number of set rings is detected, the printer automatically receives the fax.

Receiving a Fax Manually

Make sure your printer is on and connected to an active telephone line.1. Make sure the Auto Answer feature has been turned off.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Auto Answer appears on the display, and then press the Select button .

Press the right Arrow button until No appears on the display, and then press the Select button .

When there is an incoming fax, the display says Incoming Call: Press or 3355# to receive

fax.

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Press the Start button , or enter DELL# (3355#) on the keypad.

Sending a Fax From the Computer

Send faxes from computer files through the printer modem or the computer modem. Any file that can be printed can be faxed.

Connecting Cables

If you want to fax through the printer modem, connect an active telephone line to the FAX connector (

- left side connector) on the printer.

If you want to fax through the computer modem, connect an active telephone line to the LINE connector (

- left side connector) on the computer's fax modem.

What if I Have a Digital Subscriber Line (DSL)?

NOTE: ISDN (integrated services digital network) and cable modems are not fax modems and are not

supported for faxing.

Connect the DSL filter to an active telephone line.1. Connect the printer directly to the output of the DSL filter.2.

NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service

provider if you need more help.

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Faxing Through the Printer Modem

Sending a Fax Using the Dell All-In-One Center

Turn on your printer and computer, and make sure they are connected.1. Load your original document.2. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.3. Select Dell All-In-One Center.4.

The Dell All-In-One Center opens. Click the Fax Now button.5. Follow the instructions on the screen to send your fax.6.

Sending Fax Using Dell Printer Fax Tools

Using the Dell Printer Fax Tools allows you the flexibility of faxing any document you are capable of printing.

With your document open, click File Print.1.

The Print dialog box opens. In the printer list, select Dell Printer Fax Tools.2. Click OK or Print, and then follow the instructions on the screen.3.

Receiving a Fax

The printer modem only receives hardcopy documents. If you need to save soft copies of the faxes you receive, you must scan the received document to a file (see Saving an Image on Your Computer), or receive faxes using your computer modem (see Receiving a Fax Using Fax Console or Fax Service Management).

Faxing Through the Computer Modem

If an active telephone line is connected to the LINE connector ( ) on your computer modem, use Fax Console (Windows XP only) or Fax Service Management (Windows 2000 only) to send and receive faxes:

Use Fax Console or Fax Service Management to print and receive files as faxes, or Use the Dell All-In-One Center to first scan a document to a file, and then use Fax Console or Fax

Service Management to print the file to fax.

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Installing Fax Console in Windows XP

Click Start Settings Control Panel.1. Double-click Add or Remove Programs.2.

The Add or Remove Programs dialog box opens. Click Add/Remove Windows Components.3. In the Components list, click to select the Fax Services box.4. Click Next.5.

NOTE: You may be prompted to insert the Windows installation CD to finish installing this component.

Click Finish.6. In the Add or Remove Programs dialog box, click Close.7.

Configuring Fax Console (Windows XP) or Fax Service Management (Windows 2000)

Click Start Programs or All Programs Accessories Communications Fax Fax Console (Windows XP) or Fax Service Management (Windows 2000).

On the Welcome to Fax Configuration screen, click Next.2. On the Sender Information screen, type the information you want to be displayed on your fax cover

page, and then click Next.

On the Select Device for Sending or Receiving Faxes screen, click the modem that is installed in your computer in the Please select the fax device list.

If you want to disable the sending of faxes, clear the Enable Send check box.5. Select the Enable Receive check box if you want to receive faxes.6.

NOTE: Selecting the Enable Receive check box allows you to receive faxes but may cause the

computer modem to answer all phone calls, in which case you may not receive voice mail.

Click the Manual answer button or Automatically answer after (user defined number of rings) button.

Click Next.8. On the Transmitting Subscriber Identification (TSID) screen, type the identification information

(usually your fax number and your name or business name) in the TSID box.

This information appears in the header area of the faxes you send and identifies your fax machine to

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the person who receives your faxes.

NOTE: The TSID is mandatory in some areas.

Click Next.10.

NOTE: If you enabled your machine to receive faxes in step 6, continue with step 11 – step 15.

On the Called Subscriber Identification (CSID) screen, type the CSID (appears to confirm the fax is being sent to the correct recipient) that you want in the CSID box.

11.

Click Next.12. On the Routing Options screen, click to select the Print it on check box if you want each received fax

to be automatically printed. When you select this check box, select the printer to print the received fax.

13.

NOTE: Your printer must be on and connected to your computer to automatically print faxes.

Click to select the Store a copy in a folder check box if you want to create an archive copy of each fax.

14.

Click Next.15. Confirm the configuration settings in the Configuration Summary list, and then click Finish.16.

You are now ready to send or receive faxes.

Sending a Hardcopy Fax Using the Dell All-In-One Center

Make sure your computer modem is connected to an active telephone line. If you have DSL broadband service on the same phone line that you are using to fax, you must also have a DSL filter installed. Contact your Internet Service Provider for information.

Load your original document.2. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.3. Select Dell All-In-One Center.4.

The Dell All-In-One Center opens. From the Send scanned image to: drop-down menu, select File.5. Click Scan Now, and save your file to the desired location.6. Open the file you just scanned and saved.7. Click click File Print8.

The Print dialog box opens.

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In the printer list, select Fax.9. Click OK or Print, and then follow the instructions on the screen.10.

Sending an Electronic Copy Fax Using Fax Console or Fax Service Management

With the file open, click File Print.1.

The Print dialog box opens. In the printer list, select Fax.2. Click OK or Print, and then follow the instructions on the screen.3.

Receiving a Fax Using Fax Console or Fax Service Management

Make sure your computer modem is connected to an active telephone line.1. Click Start Programs or All Programs Accessories Communications Fax.2. Click Fax Console or Fax Service Management.3.

If you selected the Enable Receive check box when configuring Fax Console or Fax Service

Management, you are now ready to receive a fax.

NOTE: Selecting the Enable Receive check box allows you to receive faxes but may cause the

computer modem to answer all phone calls, in which case you may not receive voice mail.

Viewing Sent and Received Faxes Using Fax Console or Fax Service Management

NOTE: Only faxes sent and received by Fax Console can be seen by Fax Console.

Click Start Programs or All Programs Accessories Communications Fax.1. Click Fax Console or Fax Service Management.2.

The following folders appear:

Incoming-faxes currently being received Inbox-faxes that have been received Outbox-faxes scheduled to be sent Sent Items-faxes successfully sent

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Select Inbox to view received faxes, or select Sent Items to view sent faxes.3.

Viewing the Status of a Fax Using Fax Console or Fax Service Management

Click Start Programs or All Programs Accessories Communications Fax.1. Click Fax Console or Fax Service Management.2.

The following folders appear:

Incoming-faxes currently being received Inbox-faxes that have been received Outbox-faxes scheduled to be sent Sent Items-faxes successfully sent

Click the folder of your choice.3. Select the fax in the right pane for which you want to view the status, and then click Preferences or

Properties.

Click the General tab, and view the Status line.5. Click Close when you are finished.6.

Changing the Fax Setup

Using the Operator Panel

If you are using your printer as a standalone fax machine, you can change the fax settings from the Fax mode menus on the operator panel. For more information about the settings, see Fax Mode.

Using the Printer Setup Utility

You can access the Printer Setup Utility if you want to configure the printer's fax settings from your computer.

Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.1. Select Printer Setup Utility.2.

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NOTE: In order for settings specified from the Printer Setup Utility to take effect on your printer,

ensure Allow is selected from Host Fax Settings submenu in Setup mode on your operator panel. For more information, see Setup Mode.

Printer Setup Utility Tabs

On this tab:

You can:

Send

Enter your name and fax number. Specify a maximum send speed and a print quality for outgoing faxes. Choose whether to scan the entire document before dialing the number. Choose whether to use error correction. Specify when to print a fax usage report. Specify when to print a fax activity report.

Receive

Choose whether you want to print a footer (date, time, and page number) on each page. Specify the printer to automatically resize oversize faxes so they print on one page, or keep the oversize fax to scale and print on two pages. Select whether you want to forward a fax or print it, and then forward it. Manage blocked faxes.

Connection/Dialing

Specify the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try. Select the phone line format you want to use (Pulse, Touch-tone, Behind a PBX). Enter a dialing prefix. Specify how you want to answer incoming calls (manually, if fax tones are detected, or after a certain amount of rings). Specify a distinctive ring if your phone line has distinctive ring service activated.

Speed Dial

Add to, create, or edit the speed dial or group speed dial lists.

Speed Dial

To make sending faxes easier, you can enter up to 99 speed dial numbers. Up to 89 individual fax numbers can be stored, or 10 groups that can hold up to 30 phone numbers each.

Creating a Speed Dial List From the Operator Panel

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Phone Book appears on the display, and then press the Select button .

Press the right Arrow button until Add appears on the display, and then press the Select button

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A quick dial number is automatically assigned by the printer. If you want to change the quick dial number, use the left and right Arrow buttons or the keypad to scroll to the quick dial number

for which you want to specify a contact.

NOTE: Number 01 through 89 are available for individual speed dial contacts.

When the quick dial number you want to use is shown on the display, use the keypad to enter the fax number, and then press the Select button .

Using the keypad, enter the name for the contact.

Find the number button that corresponds to the letter you want to enter, and press it repeatedly until the correct letter appears.

Press the right Arrow button to move to the next character space, or wait two seconds for the text to be accepted.

NOTE: To enter a space between words, press the right Arrow button twice.

Repeat the previous steps until you are finished entering text.c.

NOTE: To delete a character, press the left Arrow button .

Press the Select button .7.

The contact is saved.

Creating a Group Dial List From the Operator Panel

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Phone Book appears on the display, and then press the Select button .

Press the right Arrow button until Add appears on the display, and then press the Select button

A quick dial number is automatically assigned by the printer. To specify you want to enter a group, use the left and right Arrow buttons or the keypad to scroll to the group contact quick dial number

to which you want to assign contacts.

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NOTE: Numbers 90 through 99 are reserved for group contact lists.

When the quick dial number you want to use is shown on the display, use the keypad to enter the first fax number, and then press the Select button .

You are asked if you want to enter another number to this group.6.

If you want to add another number:

Press the right Arrow button until Yes appears on the display, and then press the Select button .

Use the keypad to enter the next fax number for the group, and then press the Select button .

Repeat until all the fax numbers (up to 30) are specified for the group.c.

If you do not want to add another number:

Press the right Arrow button until No appears on the display, and then press the Select button

. Using the keypad, enter the name of the group.

Find the number button that corresponds to the letter you want to enter, and press it repeatedly until the correct letter appears.

Press the right Arrow button to move to the next character space, or wait two seconds for the text to be accepted.

NOTE: To enter a space between words, press the right Arrow button twice.

Repeat the previous steps until you are finished entering text.c.

NOTE: To delete a character, press the left Arrow button .

Press the Select button .8.

The group contact is saved.

Creating a Speed or Group Dial List From the Computer

Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.1.

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1. Select Printer Setup Utility.2.

The Printer Setup Utility opens.

Click the Speed Dial tab.3.

Follow the instructions on the Speed Dial tab to add a new number to your speed dial list.

Using a Speed or Group Dial List

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Use the keypad to enter the one- or two-digit speed dial number.2.

NOTE: If you enter 1-99, the printer first checks the Phone Book to see if a contact exists for that

speed dial number. If a contact exists, the speed dial entry is used. If a contact does not exist, the printer dials the number as entered.

Press the Start button .3.

Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial)

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until On Hook Dial appears on the display, and then press the Select button .

Press the Select button to make the printer go off hook.3. Enter the number to which you want to send a fax.4.

The printer dials the numbers as they are entered on the keypad.

Press the Start button when you are ready to send the fax.5.

Send a Delayed Fax

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Make sure your printer is on and connected to an active telephone line.1. Load your original document.2.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Delay Sending Fax appears on the display, and then press the Select button .

Press the right Arrow button until Delay Until appears on the display, and then press the Select button .

Use the keypad to specify the time you want the fax to be sent, and then press the Select button .6. If your printer is not in 24hr mode, you are prompted to specify if this time is AM or PM. Use the left and

right Arrow buttons to scroll to the setting you want to use, and then press the Select button

Use the keypad to enter the number to which you want to send the fax, and then press the Select button .

If you want to enter another fax number:

Use the keypad to enter another number to which you want to send the fax, and then press the Select button .

Repeat until you have entered all the fax numbers to which you want to send the fax.b.

If you want to use the Phone Book to select a contact:

Press the Select button .a.

Use the left and right Arrow buttons to scroll through the available contacts.b.

When the contact you want to use appears on the display, press the Select button .c. Repeat until you have identified all the contacts to whom you want to send the fax.d.

Press the Start button .10.

At the designated time, the fax number is dialed, and the fax is transmitted to the designated fax number. If the fax transmission is unsuccessful, the unsuccessful number is tried again based on the redial settings.

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Blocking Faxes

You can specify up to 50 numbers from which you want to block faxes. If the printer detects an incoming fax from one of these numbers, the call is disconnected and Blocked Number Call Stopped appears on the display.

Creating a Blocked Fax List

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Fax Setup appears on the display, and then press the Select button .

Press the right Arrow button until Fax Blocking appears on the display, and then press the Select button .

Press the right Arrow button until Add appears on the display, and then press the Select button

Using the keypad, enter the fax number from which you want to block faxes, and then press the Select button .

Using the keypad, enter the name of the blocked fax contact.

Find the number button that corresponds to the letter you want to enter, and press it repeatedly until the correct letter appears.

Press the right Arrow button to move to the next character space, or wait two seconds for the text to be accepted.

NOTE: To enter a space between words, press the right Arrow button twice.

Repeat the previous steps until you are finished entering text.c.

NOTE: To delete a character, press the left Arrow button .

Press the Select button .7.

If you want to enter another number:

Press the right Arrow button until Yes appears on the display, and then press the Select button .

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Using the keypad, enter the fax number from which you want to block faxes, and then press the Select button .

Using the keypad, enter the name of the blocked fax contact.c.

Press the Select button .d.

If you do not want to add another number:

Press the right Arrow button until No appears on the display, and then press the Select button . The block fax entry is saved.

Turning Fax Blocking On

NOTE: In order to use fax blocking, you must have specified the printer to pick up after two or more

rings in the Answer Fax When menu. For more information, see Additional Fax Options.

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Fax Setup appears on the display, and then press the Select button .

Press the right Arrow button until Turn On/Off appears on the display, and then press the Select button .

Press the right Arrow button until On appears on the display, and then press the Select button .

The fax blocking feature is turned on.

Blocking Faxes Without Caller ID

From the main menu, use the left and right Arrow buttons to scroll to Fax, and then press the Select button .

Press the right Arrow button until Fax Setup appears on the display, and then press the Select button .

Press the right Arrow button until Block No-ID appears on the display, and then press the Select button .

Press the right Arrow button until On appears on the display, and then press the Select button .

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The fax blocking feature is turned on.5.

If the printer detects a fax from a machine without Caller ID, the transmission is disconnected.

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Understanding the Software

Using the Dell All-In-One Center Using Printing Preferences Using Dell Picture Studio Dell Ink Management System Removing and Reinstalling Software

The printer software includes:

Dell All-In-One Center - Allows you to perform various scan, copy, fax, and print operations with newly scanned and previously saved documents and images.

Printing Preferences - Allows you to adjust printer settings. Dell Picture Studio™ - Allows you to manage, edit, display, print, and convert photos and other

types of images.

Dell Ink Management System™ - Warns you when your printer is running low on ink.

Using the Dell All-In-One Center

The Dell All-In-One Center allows you to:

Scan, copy, fax, and use productivity tools. Select where you want to send the scanned image.

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Select the quantity and color of your copies. Access troubleshooting and maintenance information. Preview images you want to print or copy. Manage photos (copy them to folders, print them, perform creative copying).

To access the Dell All-In-One Center:

Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.1. Select Dell All-In-One Center.2.

The Dell All-In-One Center includes four main sections: Scan and Fax, Copy, Productivity Tools, and

Preview.

In this section:

You can:

Preview Now

Select a portion of the preview image to scan. View an image of what will be printed or copied.

Scan and Fax

Select the program where you want to send the scanned image. Select the type of image being scanned. Select how you will use the scan. Select Fax Now. Select Scan Now.

NOTE: Click See More Scan Settings to view all settings.

Copy

Select the quantity and color of your copies. Select a quality setting for your copies. Specify the blank paper size. Adjust the size of the scanned area. Lighten or darken your copies (this can also be accomplished using the operator panel). Enlarge or reduce your copies.

NOTE: Click See More Copy Settings to view all settings.

Productivity Tools

Fax using PC modem. E-mail an image or document. Repeat an image several times on one page. Enlarge or reduce an image. Print an image as a multi-page poster. Save an image on your computer. Use MagiChop to save multiple photos. Edit text found in a scanned document (Optical Character Recognition). Modify an image with a photo editor.

For more information, click Help in the Dell All-In-One Center.

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Using Printing Preferences

Printing Preferences allows you to change the various printer settings. You can change your printer settings in Printing Preferences depending on the type of project you want to create.

To access Printing Preferences:

With your document open, click File Print.1.

The Print dialog box opens.

Click Preferences, Properties, Options, or Setup (depending on the program or operating system).2.

The Printing Preferences dialog box opens.

To access Printing Preferences when a document is not open:

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers.

Right-click the printer icon, and then select Printing Preferences.2.

NOTE: Changes made to the printer settings from the Printers folder become the default settings for

most programs.

Printing Preferences Tabs

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Tab

Options

Print Setup

Quality/Speed - Select Automatic, Draft, Normal, or Photo depending on your desired output quality. Draft is the fastest option but should not be selected if you have a photo cartridge installed.

Media Type - Allows you to set the paper type manually, or have the printer sensor detect the paper type automatically.

Paper Size - Select the size and type of paper.

Print in Black and White - Print your color images in black and white to save the ink in your color ink cartridge.

NOTE: You cannot select this setting if you have selected Use Color Cartridge for all Black

Printing.

Borderless - Select the check box if you want to print borderless photos.

Orientation - Select how the document is arranged on the printed page. You can print using portrait or landscape orientation.

Multiple Copies - Customize how the printer prints several photocopies of a single print job: Collated, Normal, or Print Last Page First.

Advanced

2-Sided Printing - Select this to print on both sides of the paper.

Layout - Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless.

Automatic Image Sharpening - Automatically select the best image sharpening level based on image content.

Dell Customer Experience Improvement Program - Allows you to access information about, and change your status in, the Dell Customer Experience Improvement Program.

More Options - Allows you to specify Appearance Mode and Complete-A-Print settings.

Maintenance

Install Print Cartridges

Clean Print Cartridges

Align Print Cartridges

Print a Test Page

Network Support

Using Dell Picture Studio

In Dell Picture Studio, you can explore digital photography and learn how to organize, create, or print photos. There are two components to the Dell Picture Studio:

Paint Shop Photo Album 5

Click Start Programs or All Programs Dell Picture Studio 3 Paint Shop Photo Album 5 Paint Shop Photo Album 5.

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Paint Shop Pro Studio

Click Start Programs or All Programs Dell Picture Studio 3 Paint Shop Pro

Studio Jasc Paint Shop Pro Studio.

Dell Ink Management System

Each time you print a job, a printing progress screen appears, which shows the progress of the print job as well as the amount of ink remaining and the approximate number of pages remaining in the cartridge. The page counter is hidden during the first 50 pages of cartridge use, until printing habits are learned and a more accurate count can be given. The number of pages remaining changes as a result of the type of print jobs the printer completes.

When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to print. This warning is displayed every time you print until you install a new ink cartridge. For more information on replacing ink cartridges, see Replacing Ink Cartridges.

When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen when you try to print. If you continue printing, the print job may not print as you expect.

If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge (Process Black) by selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print, and click Continue Printing, Process Black is used for all black printing until the black cartridge is replaced, or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by selecting

Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print, and click Continue Printing, all color documents will print in black and white until the color cartridge is replaced or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The

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Reserve Tank dialog box does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

Removing and Reinstalling Software

If your printer does not function properly, or communication error messages appear when using your printer, you can remove and reinstall the printer software.

Click Start Programs or All Programs Dell Printers Dell AIO Printer 946.1. Select Uninstall Dell AIO Printer 946.2. Follow the instructions on the computer screen.3. Restart your computer.4. Insert the Drivers and Utilities CD, and then follow the instructions on the screen.5.

If the installation screen does not appear:

In Windows XP, click Start My Computer.a.

In Windows 2000, double-click My Computer from your desktop.

Double-click the CD-ROM drive icon, and then double-click setup.exe.b. When the printer software installation screen appears, click Personal Installation or Network

Installation.

Follow the instructions on your screen to complete the installation.d.

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Ink Cartridge Maintenance

Replacing Ink Cartridges Aligning Ink Cartridges Cleaning the Ink Cartridge Nozzles

CAUTION: Before performing any of the procedures listed in this section, read and follow

the "CAUTION: SAFETY INSTRUCTIONS" in your Owner's Manual.

Dell ink cartridges are available only through Dell. You can order more ink online at www.dell.com/supplies or by phone. To order by phone, see "Ordering Ink Cartridges and Supplies" in your Owner's Manual.

Dell recommends Dell ink cartridges for your printer. Dell does not provide warranty coverage for problems caused by using accessories, parts, or components not supplied by Dell.

Replacing Ink Cartridges

Turn on your printer.1. Lift the printer unit.2.

The ink cartridge carrier moves and stops at the loading position unless the printer is busy.

Press down on the ink cartridge lever to raise each ink cartridge lid.3.

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Remove the old ink cartridges.4.

Store the cartridges in an air-tight container, such as the storage unit you received with your photo cartridge, or dispose of them.

If you are installing new ink cartridges, remove the sticker and transparent tape from the back and bottom of each ink cartridge.

NOTE: The illustration below shows a black cartridge and a color cartridge (use for normal printing).

For photo printing, use a photo cartridge (sold separately) and a color cartridge.

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Insert the new ink cartridges. Make sure the black or photo ink cartridge is secure in the left ink cartridge carrier, and the color ink cartridge is secure in the right ink cartridge carrier.

Snap each lid closed.8.

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Close the printer unit.9.

An alignment page automatically prints.

Aligning Ink Cartridges

Your printer automatically aligns the ink cartridges when they are installed or replaced. After you close the printer unit, the alignment page prints. If you want to verify your ink cartridges are aligned, you can print an alignment page.

You may also need to align ink cartridges when characters are not properly formed or are not aligned at the left margin, or when vertical or straight lines appear wavy.

To align the ink cartridges from the operator panel:

Load plain paper. For more information, see Loading Paper.1.

From the main menu, use the left and right Arrow buttons to scroll to Maintenance.2.

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Press the Select button .3.

Use the left and right Arrow buttons to scroll to Align Cartridges.4.

Press the Select button .5.

A blue and black alignment page prints. The ink cartridges align as the page prints. You may discard the alignment page when the alignment is complete.

To align the ink cartridges:

Load plain paper. For more information, see Loading Paper.1.

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers. Right-click the Dell AIO Printer 946 icon.3. Click Printing Preferences.4.

The Printing Preferences dialog box opens. Click the Maintenance tab.5. Click Align Print Cartridges.6. Click Print.7.

A blue and black alignment page prints. The ink cartridges align as the page prints.

You may discard the alignment page when the alignment is complete.

Cleaning the Ink Cartridge Nozzles

You may need to clean the nozzles when:

White lines appear in graphics or solid black areas. Print appears smudged or too dark. Colors fade, do not print, or do not print completely. Vertical lines appear jagged or edges appear rough.

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To clean the ink cartridges from the operator panel:

Load plain paper. For more information, see Loading Paper.1.

From the main menu, use the left and right Arrow buttons to scroll to Maintenance.2.

Press the Select button .3.

Use the left and right Arrow buttons to scroll to Clean Cartridges.4.

Press the Select button .5.

The cleaning page prints. You may discard the cleaning page when printing is complete.

To clean the ink cartridge nozzles:

Load plain paper. For more information, see Loading Paper.1.

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers. Right-click the Dell™ All-In-One Printer 946 icon.3. Click Printing Preferences.4.

The Printing Preferences dialog box opens. Click the Maintenance tab.5. Click Clean Print Cartridges.6.

The cleaning page prints. You may discard the cleaning page when printing is complete. If the print quality has not improved, click Clean Again.7. Print your document again to verify the improved print quality.8.

If you are still not satisfied with the print quality, wipe the ink cartridge nozzles, and then print your document again.

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Troubleshooting

Setup Problems General Problems Error Messages Improving Print Quality

Follow these tips when you troubleshoot your printer:

If the printer does not work, ensure that the printer is properly connected to the electrical outlet and computer, if using a computer.

If an error message appears on the operator panel display, write down the exact message.

Setup Problems

Computer Problems

Verify your printer is compatible with your computer.

The printer supports Windows XP, Windows XP Professional x64 Edition, and Windows 2000.

Make sure you turned on both your printer and your computer.

Check the USB cable.

Ensure the USB cable is firmly connected to your printer and your computer. Shut down the computer, reconnect the USB cable as shown on the Setting Up Your Printer poster, and then restart the computer.

If the software installation screen does not appear automatically, install the software manually.

Insert the Drivers and Utilities CD.1. In Windows XP, click Start My Computer.2.

In Windows 2000, double-click My Computer from your desktop.

Double-click the CD-ROM drive icon, and then double-click setup.exe.3. When the printer software installation screen appears, click Personal Installation or Network Installation.

4. Follow the instructions on your screen to complete the installation.5.

Determine if the printer software is installed.

Click Start Programs or All Programs Dell Printers. If Dell AIO Printer 946 does not appear in the list of programs, the printer software is not

installed. Install the printer software. For more information, see Removing and Reinstalling

Software.

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Correct communication problems between the printer and the computer.

Remove the USB cable from your printer and your computer. Reconnect the USB cable to your printer and your computer. Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect the printer power cable to the electrical outlet, and turn on the printer. Restart your computer.

Set your printer as the default printer.

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers.

Right-click Dell AIO Printer 946, and select Set as Default.2.

Printer won't print and print jobs are stuck in the print queue

Check for multiple instances of the printer installed on your computer.

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers.

Check for multiple objects for your printer.2. Print a job to each of these print objects to see which printer is active.3. Set that print object as the default printer by right-clicking the printer icon and selecting Set as Default Printer.

4. Delete the other copies of the print object by right-clicking the printer name and selecting

Delete. To prevent multiple instances of the printer in your Printers folder, make sure you always plug the USB cable back into the same USB port that was originally used for the printer. Also, do not install printer software multiple times from the Drivers and Utilities CD.

Printer Problems

Ensure the printer power cable is firmly connected to the printer and the electrical outlet.

Determine if the printer has been held or paused.

In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes.

In Windows 2000, click Start Settings Printers.

Right-click the printer icon.2. Make sure Pause Printing is not selected. If Pause Printing is selected, click it to clear the option.

Check for flashing lights on the printer.

For more information, see Error Messages.

Ensure you installed the ink cartridges correctly and removed the sticker and tape from each cartridge.

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Make sure you loaded the paper correctly.

For more information, see Loading Paper.

Ensure the printer is not connected to a PictBridge-enabled camera.

For more information, see Printing Photos From a PictBridge-Enabled Camera.

General Problems

Fax Problems

Make sure an active telephone line is connected to the fax connector ( -left side connector) on the back of your printer.

Make sure that if you are using a DSL or ISDN line, you are using a digital line filter on the telephone line connecting your wall jack to the wall.

For more information, see What if I Have a Digital Subscriber Line (DSL)?..

Make sure the power supply, telephone, and answering machine connections are secure.

Make sure the fax number, country code, and date/time are set correctly.

Make sure the telephone line is not in use by another device such as a dial-up modem internet service. If it is, wait until the other device is finished before sending your fax.

Make sure the original document is loaded correctly.

For more information see Loading Original Documents.

Make sure the memory is not full. Dial the receiving number first, and then scan your original document one page at a time.

Make sure the speed dial is set correctly.

Make sure the printer detects the dial tone.

Make sure the paper is loaded correctly.

For more information, see Loading Paper.

Make sure the printer doesn't have a paper jam.

For more information, see Paper Problems.

Paper Problems

Make sure you loaded the paper correctly.

For more information, see Loading Paper.

Use only paper recommended for your printer.

For more information, see Print Media Guidelines for the Paper Input Tray.

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Use a smaller amount of paper when printing multiple pages.

For more information, see Loading Paper.

Make sure the paper is not wrinkled, torn or damaged.

Check for a paper jam.

Near the ADF

Lift the ADF cover located to the left of the ADF input tray.1.

Firmly grasp the paper, and gently pull it from the printer.2. Close the ADF cover.3.

Press the Select button .4. Resend your print job to print any missing pages.5.

Near the paper input tray

Lift the paper exit tray.1.

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Firmly grasp the paper, and gently pull it from the printer.2. Lower the paper exit tray.3.

Press the Select button .4. Resend your print job to print any missing pages.5.

Near the paper exit tray

Raise the paper unit.1.

Firmly grasp the paper, and gently pull it from the printer.2. Close the printer unit.3.

Press the Select button .4. Resend your print job to print any missing pages.5.

Near the rear access door

Open the rear access door.1.

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Firmly grasp the paper, and gently pull it from the printer.2. Close the rear access door.3.

Press the Select button .4. Resend your print job to print any missing pages.5.

To prevent jams and misfeeds, make sure:

You place the printer on a flat, level surface. You use paper recommended for inkjet printers. You do not force the paper into the printer. You do not load too much paper. The paper guides rest against the edges of the paper. You select the correct paper type and size.

Network Problems

If you are using a wireless network printer adapter, ensure you have the latest firmware updates.

For the latest updates and information, visit support.dell.com.

Error Messages

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Error Message:

What it indicates:

Solution:

Paper Jam

A paper jam exists in the printer.

Clear the paper jam, and then press the Select button . For more information, see Paper

Problems.

Paper Out

The paper input tray is empty.

Load paper, and then press the Select button . For more information, see Loading Paper.

Incorrect Print Head

One of the cartridges has an ID that is not valid.

Remove the cartridges, and install the correct Color, Black or Photo cartridge for your printer. For more information, see Replacing Ink Cartridges.

Missing Print Head

One of the cartridges is not installed.

Install a Color, Black or Photo ink cartridge. For more information, see Replacing Ink Cartridges.

Print Head Order

The ink cartridges are installed in the wrong carrier.

Remove the cartridges, and reinstall the ink cartridges in the correct carriers. For more information, see Replacing Ink Cartridges.

Print Carrier Stall

The ink cartridge carrier has stalled.

Clear the ink cartridge carrier jam, and then press the Select button .

Print Incomplete

The ink cartridge carrier stopped before all of the data was used.

Clear the ink cartridge carrier jam, and then press the Select button .

Print Head Short

The ink cartridge has a short.

Install a new Color, Black or Photo ink cartridge. For more information, see Replacing Ink Cartridges.

Print Head Programming

The printer is unable to program a print head ID.

Install a new Color, Black or Photo ink cartridge. For more information, see Replacing Ink Cartridges.

Mono TSR Error

An error was detected in the Black ink cartridge.

Install a new Black ink cartridge. For more information, see Replacing Ink Cartridges.

Color TSR Error

An error was detected in the Color ink cartridge.

Install a new Color ink cartridge. For more information, see Replacing Ink Cartridges.

Incorrect Home Position

The printer could not locate the correct home position of the ink cartridge carrier.

Clear the ink cartridge carrier jam, and then press the Select button .

Head Select

The printer ID and ink cartridge ID records do not agree.

Install a new Color, Black or Photo ink cartridge. For more information, see Replacing Ink Cartridges.

Improving Print Quality

If you are not satisfied with the print quality of your documents, there are several different ways to improve the print quality.

Use the appropriate paper. For example, use Dell Premium Photo Paper if you are printing photos with a photo ink cartridge.

NOTE: Dell Premium Photo Paper may not be available in all areas.

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Select a higher print quality.

To select a higher print quality:

With your document open, click File Print.1.

The Print dialog box opens.

Click Preferences, Properties, or Options (depending on your program or operating system).2.

The Printing Preferences dialog box opens. On the Print Setup tab, select a higher quality setting.3. Print your document again.4. If the print quality does not improve, try aligning or cleaning the ink cartridges. For more information

on aligning, see Aligning Ink Cartridges and Cleaning the Ink Cartridge Nozzles.

For additional solutions, go to support.dell.com.

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Printer Specifications

Overview Environmental Specifications Power Consumption and Requirements Fax Mode Capabilities Print and Scan Mode Capabilities Operating System Support Memory Specifications and Requirements Print Media Guidelines for the Paper Input Tray Cables

Overview

Memory

32 MB SDRAM 4 MB FLASH 2 MB Fax

Connectivity

USB 2.0 high-speed

Printer life

Printer: 18,000 pages Scanner: 18,000 scans ADF: 18,000 scans

Environmental Specifications

Temperature/Relative Humidity

Condition

Temperature

Relative humidity (non-condensing)

Operation

61° to 90° F

8 to 80%

Storage

34° to 140° F

5 to 80%

Shipping

-14° to 140° F

5 to 100%

Power Consumption and Requirements

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Rated AC Input

110 V

Rated Frequency

60 Hz

Minimum AC input

90 VAC

Maximum AC input

255 VAC

Maximum input current

0.39 A

Average power consumption Standby mode

Operational mode

7W 14W

Fax Mode Capabilities

When you scan to fax, your document will scan in at 100 dpi (dots per inch). You can fax black and white documents.

In order for faxing to function properly:

The printer must be connected to an active phone line. The printer must be connected to a computer with a USB cable.

NOTE: If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to avoid

interference with the analog fax modem signal.

NOTE: You cannot fax with an ISDN (integrated services digital network) or cable modem. ISDN and

cable modems are not fax modems and are not supported for faxing.

Print and Scan Mode Capabilities

Your printer can scan from 72 to 19,200 dpi. Although your printer has this capability, Dell recommends using the preset resolutions.

Print and scan resolution

Scan resolution

Print resolution

Glossy/Photo paper

All other media

Draft

150 x 150 ppi

600 x 600 dpi

300 x 600 dpi

Normal

300 x 300 ppi

1200 x 1200 dpi

600 x 600 dpi

Photo

600 x 600 ppi

4800 x 1200 dpi

1200 x 1200 dpi

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Operating System Support

The printer supports:

Windows XP Professional x64

Windows XP

Windows 2000

For Vista compatible drivers, consult www.support.dell.com.

Memory Specifications and Requirements

Your operating system must meet the minimum system requirements.

Operating system

Processor speed (Mhz)

RAM (MB)

Hard disk

Windows XP Professional x64

AMD Athlon 64, AMD Opteron, Intel Xeon with Intel EM64T support, or Intel Pentium 4 with Intel EM64T support

256

1.5 GB Windows XP

Pentium II 300

128

500 MB

Windows 2000

Pentium II 233

128

500 MB

Print Media Guidelines for the Paper Input Tray

Media type:

Sizes Supported:

Load up to:

Plain paper

Letter: 8.5x11 inches (215.9x279.4 mm) A4: 8.27x11.69 inches (210.0x296.9 mm) Legal: 8.5x14 inches (215.9x355.6 mm) B5 A5 A6 L 2L

100 sheets

Banner paper

Letter Banner: 8.5x11 inches (215.9x279.4 mm) A4 Banner: 8.27x11.69 inches (210.0x296.9 mm)

20 sheets

Envelopes

6 3/4 Envelopes: 3 1/4x6 1/2 inches 7 3/4 Envelopes: 3 7/8x7 1/ 2 inches 9 Envelopes: 3 7/8x8 7/8 inches 10 Envelopes: 4 1/8x9 1/2 inches Baronial 5 1/2 Envelopes: 4 3/8x5 3/4 inches A2 Baronial Envelopes: 111x146 mm

15 envelopes

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B5 Envelopes: 176x250 mm C5 Envelopes: 162x229 mm C6 Envelopes: 114x162 mm DL Envelopes: 110x220 mm Chokei 3 Envelopes: 120x235 mm Chokei 4 Envelopes: 90x205 mm Chokei 40 Envelopes: 90x225 mm Kakugata 3 Envelopes: 216x277 mm Kakugata 4 Envelopes: 197x267 mm Kakugata 5 Envelopes: 190x240 mm Kakugata 6 Envelopes: 162x229 mm

Greeting cards, index cards, postcards, or photo cards

Photo/Post card: 4x6 inches Index card: 3x5 inches Hagaki

35 cards

Photo/glossy or coated paper

Letter: 8.5x11 inches (215.9x279.4 mm) 4x6 inches 5x7 inches 8x10 inches

75 sheets Iron-on transfers

8.5x11 inches (215.9x279.4 mm)

25 iron-on transfers

Transparencies

8.5x11 inches (215.9x279.4 mm)

75 transparencies

Labels

35 sheets

Custom size paper

The paper must fit the following dimensions:

Width: 3.0–8.5 inches (76.2x215.9 mm) Length: 5.0x14.0 inches (127.0x355.6 mm)

100 sheets

Cables

Your printer uses a Universal Serial Bus (USB) cable (sold separately).

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Appendix

Dell Technical Support Policy Contacting Dell Warranty and Return Policy

Dell Technical Support Policy

Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the Operating System, application software and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell Support. Additional technical support options may be available for purchase.

Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration (CFI/DellPlus).

Contacting Dell

You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

You can contact Dell electronically using the following addresses:

World Wide Web www.dell.com/ www.dell.com/ap/ (for Asian/Pacific countries only) www.dell.com/jp/ (for Japan only) www.euro.dell.com (for Europe only) www.dell.com/la/ (for Latin American countries)

Anonymous file transfer protocol (FTP) ftp.dell.com/ Log in as user: anonymous, and use your email address as your password.

Electronic Support Service mobile_support@us.dell.com support@us.dell.com apsupport@dell.com (for Asian/Pacific countries only) support.jp.dell.com/jp/jp/tech/email/ (for Japan only) support.euro.dell.com (for Europe only)

Electronic Quote Service

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apmarketing@dell.com (for Asian/Pacific countries only)

Warranty and Return Policy

Dell Inc. ("Dell") manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices. For information about the Dell warranty for your printer, refer to the Owner's Manual.

Dell 946 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Finding Information

About Your Printer

Operator Panel Menus

Understanding Paper and Specialty Media Guidelines

Printing

Copying

Scanning

Faxing

Understanding the Software

Ink Cartridge Maintenance

Troubleshooting

Printer Specifications

Appendix