Dell 942 User Manual

Dell™ Photo All-In-One Printer 942

Owner’s Manual

Look Inside For:

• Ordering Supplies

• Getting Started

• Using the Printer

• Understanding the Printer Software

• Maintenance and Troubleshooting

www.dell.com/supplies | support.dell.com

Ordering Supplies

Your Dell Photo AIO Printer 942 includes software installed to detect the ink levels in the printer. During
a print job, a screen appears on your computer to warn you of low ink levels. You can order ink online at
www.dell.com/supplies or by phone.

US 877-INK-2-YOU Japan 044-556-3551
Australia 1300 303 290 Luxembourg 02.713 1590
Austria 08 20 - 24 05 30 35 Malaysia 1800 88 0301
Belgium 02.713 1590 Mexico 866-851-1754
Canada 1-877-501-4803 Netherlands 020 - 674 4881
Chile
Chile
Colombia 01800-9-155676 PRC 800-858-2920
Denmark 3287 5215 Puerto Rico 866-851-1760
Finland 09 2533 1411 Singapore 1800 394 7486
France 825387247 Spain 902120385
Germany 0800 2873355 Sweden 08 587 705 81
Ireland 1850 707 407 Switzerland 0848 335 599
Italy 800602705 UK 0870 907 4574

800-202874
1230-020-3947

Norway 231622 64
Portugal 21 4220710

NOTE: If your country is not listed, contact your Dell distributor to order supplies.

Your printer has been designed to print using the following ink cartridges.

Supply Item Part number

Standard Capacity black ink cartridge J5566
Standard Capacity color ink cartridge J5567
High Capacity black ink cartridge M4640
High Capacity color ink cartridge M4646

Photo ink cartridge J4844

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you

how to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal

injury, or death.

____________________

Information in this document is subject to change without notice.
© 2004 Dell Inc. All rights reserved.

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered

trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and

names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer
Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock,
Texas, 78682, USA.

FCC emissions information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the
FCC rules. Refer to the Drivers and Utilities

CD for details.

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Contents

1 Getting Started

Understanding the Printer Parts . . . . . . . . . . . . . . . . . . 11

Setting Up Your Printer

Accessing Your

User’s Guide

Replacing the Operator Panel . . . . . . . . . . . . . . . . . . . 13

Using the Operator Panel

Operator Panel Functionality
Operator Panel Menus

Print Media Guidelines

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Understanding the Automatic Paper Type Sensor . . . . . . . . . 29

Placing Your Document on the Scanner Glass

2 Using the Printer

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printing a Document

Printing Photos . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printing Borderless Photos
Printing Other Projects

. . . . . . . . . . . . . . . . . . . . . . 12

. . . . . . . . . . . . . . . . . . . . 13

. . . . . . . . . . . . . . . . . . . . . . 15

. . . . . . . . . . . . . . . . . . 16

. . . . . . . . . . . . . . . . . . . . . . 18

. . . . . . . . . . . . . . . . . . . . . . . 26

. . . . . . . . . . . 31

. . . . . . . . . . . . . . . . . . . . . . 33

. . . . . . . . . . . . . . . . . . . 34

. . . . . . . . . . . . . . . . . . . . . 35

Copying

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Copying Documents Without a Computer
Copying Documents Using Your Computer

. . . . . . . . . . . . 35

. . . . . . . . . . . . 36

Contents 5

Copying Photos Without a Computer . . . . . . . . . . . . . . 37

Copying Photos Using Your Computer . . . . . . . . . . . . . 37

Enlarging or Reducing Images or Documents

. . . . . . . . . . 38

Changing Copy Settings . . . . . . . . . . . . . . . . . . . . 39

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Scanning Documents

. . . . . . . . . . . . . . . . . . . . . . 40

Scanning Photos . . . . . . . . . . . . . . . . . . . . . . . . 40

Scanning Multiple Pages or Images . . . . . . . . . . . . . . 41

Editing Scanned Text Using Optical Character Recognition

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

(OCR)

Saving an Image on Your Computer . . . . . . . . . . . . . . 42

E-mailing a Scanned Image or Document

Fax ing

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Installing Microsoft Fax Console in Windows XP

. . . . . . . . . . . 43

. . . . . . . . 44

Configuring Microsoft Fax Console (Windows XP) or Fax
Service Management (Windows 2000)

. . . . . . . . . . . . . 44

Faxing a Paper Document . . . . . . . . . . . . . . . . . . . 45

Faxing Electronic Documents

. . . . . . . . . . . . . . . . . 46

Receiving a Fax Using Fax Console or Fax Service
Management

. . . . . . . . . . . . . . . . . . . . . . . . . . 46

Viewing Sent and Received Faxes Using Fax Console or Fax
Service Management

. . . . . . . . . . . . . . . . . . . . . . 47

Viewing the Status of a Fax Using Fax Console or Fax Service
Management

. . . . . . . . . . . . . . . . . . . . . . . . . . 47

Changing the Fax Configuration . . . . . . . . . . . . . . . . 47

6 Contents

Using Your Printer in Photo Mode . . . . . . . . . . . . . . . . 48

Using Memory Cards

. . . . . . . . . . . . . . . . . . . . . 48

Using a PictBridge-Enabled Digital Camera . . . . . . . . . . 49

Working With Digital Photos . . . . . . . . . . . . . . . . . 50

Saving Photos to Your Computer
Viewing a Slide Show

. . . . . . . . . . . . . . . . . . . . . 51

Printing All Photos on Media Card

. . . . . . . . . . . . . . . . 51

. . . . . . . . . . . . . . . 51

3 Understanding the Printer Software

Using the Dell Printer Solution Center . . . . . . . . . . . . . . . 53

Using the Dell All-In-One Center

Using Printing Preferences . . . . . . . . . . . . . . . . . . . . . 57

Printing Preferences Tabs

. . . . . . . . . . . . . . . . . . . . 58

Using Dell Picture Studio v2.0 . . . . . . . . . . . . . . . . . . . 58

Using the Memory Card Manager

Ink Management . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4 Ink Cartridge Maintenance

Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . 63

Aligning Ink Cartridges

. . . . . . . . . . . . . . . . . . . . . . . 66

Cleaning the Ink Cartridge Nozzles . . . . . . . . . . . . . . . . 67

5 Troubleshooting

Setup Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Computer Problems

Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . 71

. . . . . . . . . . . . . . . . . . . . . . . 69

. . . . . . . . . . . . . . . . . . 55

. . . . . . . . . . . . . . . . . 59

General Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Fax Problems

. . . . . . . . . . . . . . . . . . . . . . . . . . 72

Paper Problems . . . . . . . . . . . . . . . . . . . . . . . . . 72

Error Messages and Lights

Improving Print Quality

. . . . . . . . . . . . . . . . . . . . . 74

. . . . . . . . . . . . . . . . . . . . . . 75

Contents 7

6 Contacting Dell

Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . 77

Automated Order-Status Service

Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . 78

. . . . . . . . . . . . . . . . . 77

7 Appendix

Limited Warranties and Return Policy . . . . . . . . . . . . . . 95

Limited Warranty for Dell-Branded Hardware Products

"Total Satisfaction" Return Policy . . . . . . . . . . . . . . . . 99

Dell Inc. Ink and Toner Cartridges Limited Warranties . . . . . 101

Dell Software License Agreement

Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . 104

. . . . . . . . . . . . . . . . . 102

. . . . 95

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

8 Contents

CAUTION: SAFETY INSTRUCTIONS

Use the following safety guidelines to help ensure your own personal safety and to help protect
your printer and working environment from potential damage.

• Use only the power cable provided with this product or the manufacturer’s authorized
replacement power cable.

• Connect the power cable to an electrical outlet that is near the product and easily
accessible.

• Refer service or repairs, other than those described in the user documentation, to a
professional service person.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this

product or make any electrical or cabling connections, such as the power cable or
telephone, during a lightning storm.

CAUTION: SAFETY INSTRUCTIONS 9

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10 CAUTION: SAFETY INSTRUCTIONS

Getting Started

Understanding the Printer Parts

2

1

1

3

4

7

8

9

Number: Part: Description:

1 Paper support Part that supports loaded paper.
2 Paper guide Guide that helps the paper feed into the printer properly.
3 Top cover Top of printer that holds your document or photo flat while you

65

scan it.

10

11

13

12

Getting Started 11

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Number: Part: Description:

4 Paper exit tray Tray that holds the paper as it exits the printer.

NOTE: Pull the paper exit tray straight out to extend it.

5 PictBridge-enabled

digital camera port

6 Media card slot Slot into which you insert a media card containing digital

7 Printer unit Unit you lift to gain access to the ink cartridges.
8 Scanner support Part under printer unit that keeps the printer open while you

9 Ink cartridge carrier Carrier that holds two ink cartridges, one color and the other

10 USB connector Slot into which you plug the USB cable (sold separately). The

11 Power connector Slot into which you plug the power adapter.

12 Operator panel Panel on the printer you use to control scanning, copying, faxing,

13 Scanner glass Surface on which you place your document or photo face down

Slot into which you plug the USB cable that connects to your
PictBridge-enabled digital camera.

pictures.

NOTE: The LCD will only display JPEG files found on the media
card. To view other image types found on the media card, open
the Memory Card Manager. For more information, see "Using
the Memory Card Manager" on page 59.

change ink cartridges.

NOTE: To close the printer for normal operation, lift the printer
unit, press the scanner support to the right, and then lower the
printer unit until it rests on the main body of the printer.

black or photo (sold separately). For more information on your
cartridges, see "Replacing Ink Cartridges" on page 63.

other end of the USB cable plugs into your computer.

NOTE: Dell recommends use of 2.0 compliant cables.

NOTE: Install the power adapter in the printer. If necessary,

connect the power cable to the power adapter. Then plug the
cable into the wall outlet.

and printing. For more information, see "Using the Operator
Panel" on page 15.

to copy, fax, or scan it.

Setting Up Your Printer

NOTE: The Dell Photo AIO Printer 942 supports Microsoft® Windows® 2000 and Windows XP.

Follow the instructions on your Setting Up Your Printer poster to install the hardware and
software. If you encounter problems during setup, see "Setup Problems" on page 69.

12 Getting Started

You can use the Dell Photo AIO Printer 942 to do a variety of things. A few important things to
note:

• If your printer is connected to a computer, you can use either the printer operator panel or
the printer software to create your projects.

•You do need to connect your printer to a computer to scan, print, fax and use the Save to
PC function.

•You do not need to connect your printer to a computer to copy or print from flash memory
cards or PictBridge-enabled digital cameras.

Accessing Your User’s Guide

Click Start→ Programs or All Programs→Dell Printers→ Dell Photo AIO Printer 942→ View
Dell User’s Guide.

NOTE: You can also access the

User's Guide

on your

Drivers and Utilities

CD.

Replacing the Operator Panel

If you have a non-English operator panel in your printer box and want to use it, follow these
steps:

1 Open the top cover.

Getting Started 13

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2 If an English operator panel is installed, remove it by lifting the panel up.

3 Snap the non-English operator panel into place.

4 Close the top cover.

14 Getting Started

Using the Operator Panel

1

2

3

4

5

6

710

8 9

15

14

13

12

11

Button Description

1 LCD Panel on the printer that displays scanning, copying, faxing, and

printing options as well as status and error messages. For more

information, see "Using the Operator Panel" on page 15.
2 Number of Copies Select the desired number of copies by using the navigation button.
3 Navigation button • Increase or decrease a number on the display.

• Scroll through a list on the display.

Getting Started 15

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Button Description

4 Preview Scans the document in the Copy or Scan mode and displays a

preview.

5 Save to PC • Scans the document and sends it to the Dell All-In-One Center.

For more information, see "Using the Dell All-In-One Center" on
page 55.

• Launches the Memory Card Manager when a memory card is
inserted or a digital camera is connected. For more information,
see "Using the Memory Card Manager" on page 59.

6 Color Make a color copy.
7 Power Turn your printer on or off.
8 Error message LED Flashes when the printer is experiencing an error. For more

information, see "Error Messages and Lights" on page 74.

9 Mode Scroll through the available modes: Photo, Copy, Scan, and Fax.
10 Mode lights Displays next to the current printer mode.
11 Black Make a black and white copy.
12 Menu Scroll through the available menus and modes. Each time you press

this button, the next item on the display appears.

13 Cancel • Cancel a scan, print, or copy job in progress.

• Cancel a copy job (using only the printer) and it may eject a page.

• Exit a menu and return to the default settings.

14 Select Select a choice that appears on the display.
15 Resize Resizes the document or photo in the Photo Card or Copy mode.

Operator Panel Functionality

Viewing Ink Levels

To view your ink cartridge levels:

1 Press Menu on the operator panel.
2 Press the up or down arrow on the navigation button to scroll to Ink Levels.
3 Press Select.

The ink cartridge levels are displayed.

Preview

Scans the document in the Copy or Scan mode and displays a preview.

16 Getting Started

Memory Cards

Your printer supports the following memory card types:

• CompactFlash Type I and II

•Memory Stick

•Memory Stick PRO

•SmartMedia

• Secure Digital

• MultiMediaCard

•xD-Picture Card

When you insert a media card into the slot on the front of the printer, the I Want To... menu is
displayed. For more information, see "Using Your Printer in Photo Mode" on page 48.

Memory Card Manager

Memory Card Manager (MCM) allows you to display, manage, edit, print, and save photos from
your memory card to your computer.

To launch Memory Card Manager from the printer:

1 Insert a memory card into the memory card slot on the front of the printer.
2 Press the Save to PC button on the operator panel, or select Save to Computer from the

I Want To... menu on the LCD.

To launch Memory Card Manager from your computer, click Start→Programs or All
Programs→ Dell Printers→Dell Photo AIO Printer 942→ Memory Card Manager.

NOTE: The Operator Panel only displays JPGs. Memory Card Manager displays all other file types

on your computer.

PictBridge

Your printer works with PictBridge-enabled digital cameras. For more information, see "Using
Your Printer in Photo Mode" on page 48.

Getting Started 17

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Operator Panel Menus

Photo mode

Menu Sub-menu item Settings

Photo I Want To...

NOTE: The I Want To... menu is only
available when a photo card is installed.

Paper Size • 8 1/2 x 11 in.*

Print Quality • Automatic*

Brightness (Press Select.)
Crop (Press Select.)
Rotate 90 degrees (Press Select.)
Print All Photos (Press Select.)
Slide Show (Press Select.)
Print Index Page (Press Select.)
View Photos or Print (Press Select.)
Save to Computer (Press Select.)

* Factory default setting

• View Photos or Print

• Save to Computer

•Slide Show

• Print All x Photos

• 8 1/2 x 14 in.

•A6

•A5

•B5

•A4

•L

•2L

• Hagaki

•3x5

• 3 1/2 x 5 in.

•4x6

•5x7

•Draft

•Normal

•Photo

18 Getting Started

Menu Sub-menu item Settings

Maintenance Ink Levels (Press Select.)

Change Cartridges (Press Select.)
Align Cartridges (Press Select.)
Clean Cartridges (Press Select.)
Print Test Page (Press Select.)

Defaults Restore Defaults (Press Select.)

Paper Type • Auto-Detect*

•Plain

• Coated

•Glossy

• Transparency

Photo Size • 4x6 in.*

• 5x7 in.

• 8x10 in.

•L

•2L

• 8 1/2 x 11 in.

•A4

•A5

•A6

• Hagaki

• 2 1/4 x 3 1/4 in.

• 3 1/2 x 5 in.

Preview before Print • Off*

•On

* Factory default setting

Getting Started 19

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Menu Sub-menu item Settings

Language • English*

•French

•German

•Spanish

•Italian

•Brazilian

• Russian

•Dutch

•Greek

•Polish

•Korean

• Japanese

• Simplified Chinese

• Traditional Chinese

Clear Settings When • After 2 minutes*

• Never

Power Save (the screen saver shown
below appears on screen until the
printer enters Power Save)

• 10 minutes*

• 20 minutes

• 30 minutes

• Immediate

* Factory default setting

20 Getting Started

Order online:
www.dell.com/supplies

Fax mode

Menu Sub-menu item Settings

Maintenance Ink Levels (Press Select.)

Change Cartridges (Press Select.)
Align Cartridges (Press Select.)
Clean Cartridges (Press Select.)
Print Test Page (Press Select.)

Defaults Restore Defaults (Press Select.)

Language • English*

•French

•German

•Spanish

•Italian

•Brazilian

• Russian

•Dutch

•Greek

•Polish

•Korean

• Japanese

• Simplified Chinese

• Traditional Chinese

Clear Settings When • After 2 minutes*

• Never

* Factory default setting

Getting Started 21

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Menu Sub-menu item Settings

Power Save (the screen saver shown
below appears on screen until the
printer enters Power Save)

• 10 minutes*

• 20 minutes

• 30 minutes

• Immediate

Order online:
www.dell.com/supplies

* Factory default setting

Copy mode

Menu Sub-menu item Settings

Copy Copy Quality • Automatic*

•Draft

•Normal

•Photo

Brightness (Press Select.) •
Blank Paper Size • 8 1/2 x 11 in.*

• 8 1/2 x 14 in.

•A6

•A5

•B5

•A4

•L

•2L

• Hagaki

•3x5

• 3 1/2 x 5 in.

•4x6

•5x7

Repeat Image (Press Select.)

* Factory default setting

22 Getting Started

Menu Sub-menu item Settings

Size of Original • Automatic*

• 2 1/4 x 3 1/4 in.

• 3x5 in.

• 3 1/2 x 5 in.

•4x6

•5x7

• 8x10

• 8 1/2 x 11 in.

•A6

•A5

•B5

•A4

•L

•2L

• Hagaki

Maintenance Ink Levels (Press Select.)

Change Cartridges (Press Select.)
Align Cartridges (Press Select.)
Clean Cartridges (Press Select.)
Print Test Page (Press Select.)

Defaults Restore Defaults (Press Select.)

Paper Type • Auto-detect*

•Plain

• Coated

•Glossy

• Transparency

* Factory default setting

Getting Started 23

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Menu Sub-menu item Settings

Language • English*

•French

•German

•Spanish

•Italian

•Brazilian

• Russian

•Dutch

•Greek

•Polish

•Korean

• Japanese

• Simplified Chinese

• Traditional Chinese

Clear Settings When • After 2 minutes*

• Never

Power Save (the screen saver shown
below appears on screen until the
printer enters Power Save)

• 10 minutes*

• 20 minutes

• 30 minutes

• Immediate

* Factory default setting

24 Getting Started

Order online:
www.dell.com/supplies

Scan mode

Menu Sub-menu item Settings

Maintenance Ink Levels (Press Select.)

Change Cartridges (Press Select.)
Align Cartridges (Press Select.)
Clean Cartridges (Press Select.)
Print Test Page (Press Select.)

Defaults Restore Defaults (Press Select.)

Language • English*

•French

•German

•Spanish

•Italian

•Brazilian

• Russian

•Dutch

•Greek

•Polish

•Korean

• Japanese

• Simplified Chinese

• Traditional Chinese

Clear Settings When • After 2 minutes*

• Never

* Factory default setting

Getting Started 25

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Menu Sub-menu item Settings

Power Save (the screen saver shown
below appears on screen until the
printer enters Power Save)

• 10 minutes*

• 20 minutes

• 30 minutes

• Immediate

Order online:
www.dell.com/supplies

* Factory default setting

Print Media Guidelines

Load up to: Make sure:

100 sheets of
plain paper

• The paper is loaded vertically against the right side of the paper support.

• The paper guide rests against the left edge of the paper.

26 Getting Started

NOTE: Load letterhead paper with the top of the letterhead entering the printer
first and facing up.

•You select Draft (select Photo if a photo cartridge is installed), Normal, or Photo

print quality.

Load up to: Make sure:

20 sheets of
banner paper

10 envelopes • The print side of the envelopes faces up.

• You remove any paper from the paper support before inserting banner paper.

• You place a stack of banner paper on or behind the printer, with only the number
of sheets required.

NOTE: You must select A4 Banner or Letter Banner paper size in Printing
Preferences. Failure to do so will cause a paper jam. See "Paper Problems" on

page 72.

• You load the leading edge of the banner paper into the printer against the right
side of the paper support.

• You squeeze and slide the paper guide to the left edge of the banner paper.

• You use banner paper designed for inkjet printers.

• The envelopes are loaded vertically against the right side of the paper support.

• The stamp location is in the upper left corner.

• The paper guide rests against the left edge of the envelopes.

• You print the envelopes with Landscape orientation.

• You select the correct envelope size. Select the next biggest size if the exact
envelope size is not listed, and set the left and right margins so that your
envelope text will be correctly positioned.

NOTE: You can load a single envelope into the paper support without removing
plain paper.

Getting Started 27

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Load up to: Make sure:

25 greeting
cards, index
cards,
postcards, or
photo cards

25 sheets of
photo or glossy
paper

1 iron-on
transfer

20
transparencies

• The print side of the cards faces up.

• The cards are loaded vertically against the right side of the paper support.

• The paper guide rests against the left edge of the cards.

•You select Normal or Photo print quality.

• The glossy or coated side of the paper faces up.

• The paper guide rests against the left edge of the paper.

•You select Normal or Photo print quality.

• The paper is loaded vertically against the right side of the paper support.

• You follow the loading instructions on the packaging.

• The blank side of the transfer faces up.

• The paper guide rests against the left edge of the transfer.

•You select Normal or Photo print quality.

• The rough side of the transparencies faces up.

• The paper guide rests against the left edge of the transparencies.

NOTE: You can load a single transparency into the paper support without removing
plain paper.

•You select Normal or Photo print quality.

• The transparencies are loaded vertically against the right side of the paper
support.

Loading Paper

1 Fan the paper.

2 Place the paper against the guide on the right side of the paper support.
3 Squeeze and slide the left paper guide to the left edge of the paper.

28 Getting Started

NOTE: Do not force paper into the printer. The paper should be flat against the paper support

surface and the right edge should be flush against the right paper guide.

Understanding the Automatic Paper Type Sensor

Your printer has an automatic paper type sensor that detects the following paper types:

•Plain

• Transparency

• Glossy/photo

•Coated

If you load one of these paper types, the printer detects the paper type and automatically adjusts
the Quality/Speed settings.

Paper type Quality/Speed settings

Black and Color Cartridges
Installed

Plain Normal Photo 1200 dpi
Transparency Normal Photo 1200 dpi
Glossy/photo Photo 1200 dpi Photo 1200 dpi
Coated Normal Photo 1200 dpi

NOTE: Your printer cannot detect the paper size.

Photo and Color Cartridges
Installed

Getting Started 29

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To choose paper size:

1 With your document open, click File→Print.
2 In the Print dialog box, click Preferences or Properties (depending on your program or

operating system).
The Printing Preferences screen appears.

3 On the Paper Setup tab, select the paper size.
4 Click OK.

Unless you turn off the automatic paper type sensor, it always remains on. To turn off the
automatic paper type sensor for a specific print job:

1 With your document open, click File→ Print.
2 In the Print dialog box, click Preferences or Properties (depending on your program or

operating system).
The Printing Preferences screen appears.

3 Click the Quality/Copies tab.
4 Click the Use my choice button.
5 Select the paper type in the drop-down menu.
6 Click OK.

To turn off the automatic paper type sensor for all print jobs:

1 In Windows XP, click Start→ Control Panel→ Printers and Other Hardware→Printers

and Faxes.
In Windows 2000, click Start→Settings→Printers.

2 Right-click the Printer icon.
3 Click Printing Preferences.
4 Click the Quality/Copies tab, and then click Paper Type Sensor Options.
5 Click the Use my choice button.
6 Select the paper type in the drop-down menu.
7 Click OK.

30 Getting Started