Dell 3100cn User Manual
Dell™ Laser Printer 3100cn
Owner’s Manual
Look Inside For:
• Loading Paper
• Setting Up for Local and Network Printing
• Using Your Printer
• Maintenance
• Contacting Dell
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Order Toner Cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at
www.dell.com/supplies or by phone.
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1230-020-3947
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Dell™ Laser Printer 3100cn
1
5
1
Center output tray
2
Operator panel
3
Multipurpose feeder
4
Standard 250-sheet tray module
(A4/Letter cassette)
5
Power switch
2
3
4
6
Power cable connector
7
Ethernet port
8
USB port
9
Parallel port
6
9
8
7
For details on the optional duplex module, 250-sheet tray module, 500-sheet tray module, and
other additional options, see the
User's Guide
.
3
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to
avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
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Information in this document is subject to change without notice.
©
2004 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Dell
and
DELL
Trademarks used in this text:
trademarks of Microsoft Corporation;
trademark of The Open Group in the United States and other countries;
Packard Com pany.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and
names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
logo are trademarks of Dell Inc.;
Novell
and
NetWare
are registered trademarks of Novell, Inc.;
Microsoft and Windows
PCL
is US registered trademark of Hewlett-
are registered
UNIX
is a registered
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and
Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round
Rock, Texas, 78682, USA.
FCC emissions information
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of
the FCC rules. Refer to the
Drivers and Utilities
CD for details.
4
Contents
Dell™ Laser Printer 3100cn ...............................................................................................3
1 Loading Paper ............................................................................... 11
Loading the Standard Tray ...............................................................................................12
Loading the Multipurpose Feeder ..................................................................................15
Loading Envelopes ............................................................................................................17
2 Setting Up for Local Printing .....................................................19
Installing Printer Drivers .................................................................................................20
3 Setting Up for Network Printing ...............................................23
Network Set-Up .................................................................................................................24
Connecting the Printer to the Computer
Before Inserting the Drivers and Utilities CD .......................................................20
Print and Check the Printer Settings Page ...........................................................24
Run the Installation Software .................................................................................24
4 Installing the Printer Driver or PPD File
on Macintosh Computers ...........................................................27
Installing the AdobePS Printer Driver (Mac OS 9.x) ...................................................28
Setting the Printer Driver (for AppleTalk Connection) ........................................28
Setting the Printer Driver (for USB Connection) ..................................................29
Setting the Printer Driver (for LPR Connection) ...................................................30
Configuring Settings .................................................................................................30
Installing the PPD File (Mac OS X) ................................................................................31
Adding a Printer ........................................................................................................31
Configure Settings ....................................................................................................32
5
5 Using Your Printer ....................................................................... 33
Changing Printer Settings ................................................................................................34
Initializing NVRAM ....................................................................................................35
Setting of Panel Lock ...............................................................................................35
Adjusting the Language ...................................................................................................36
Printing a Job .....................................................................................................................36
Canceling a Job From the Printer Operator Panel ......................................................36
Canceling the Job From a Computer ..............................................................................36
Canceling a Job From the Taskbar ........................................................................36
Canceling a Job From the Desktop ........................................................................37
Software Overview ...........................................................................................................37
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Printing Status Window ...........................................................................................37
Status Window ..........................................................................................................37
Status Monitor Console ...........................................................................................37
Dell Supplies Management System .......................................................................38
User Setup Disk Creating Tool ................................................................................38
Software Update .......................................................................................................38
6 Maintenance ................................................................................ 39
Replacing the Drum Cartridge ........................................................................................40
Removing the Used Drum Cartridge ......................................................................40
Installing the New Drum Cartridge ........................................................................42
Replacing the Cleaning Pad ....................................................................................44
Replacing the Toner Cartridge ........................................................................................46
Selecting a Replacement Toner Cartridge ...........................................................46
Removing the Used Toner Cartridge ......................................................................47
Installing the New Toner Cartridge ........................................................................48
7 Appendix ....................................................................................... 51
Technical Assistance .......................................................................................................52
Automated Order-Status Service ....................................................................................52
Contacting Dell ..................................................................................................................53
6
U.S. Terms and Conditions of Sale .................................................................................69
Limited Warranties and Return Policy ..........................................................................71
Limited Warranty for Dell-Branded Hardware Products (U.S. Only) ...............71
Total Satisfaction Return Policy (U.S. Only) .........................................................75
Limited Warranty Terms for Dell-Branded Hardware Products
(Canada Only) ............................................................................................................75
Total Satisfaction Return Policy (Canada Only) ...................................................78
Dell Software and Peripherals (Canada Only) .....................................................79
1-Year End-User Manufacturer Guarantee
(Latin America and the Caribbean Only) ...............................................................79
Dell Inc.
Ink and Toner Cartridges Limited Warranties .....................................................81
Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only) ...............81
Ink and Toner Cartridges Limited Warranty (Latin America Only) ....................81
Dell™ Software License Agreement .............................................................................83
Limited Warranty ......................................................................................................83
U.S. Government Restricted Rights .......................................................................84
General .......................................................................................................................84
Regulatory ...........................................................................................................................84
Index ..................................................................................................... 87
7
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8
CAUTION: SAFETY INSTRUCTIONS
Use the following safety guidelines to help ensure your own personal safety and to help protect your
system and working environment from potential damage.
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other than those specified
herein may result in hazardous radiation exposure.
• Your product uses a printing process that heats the print media, and heat can cause
certain media to release emissions. You must understand the section in your operating
instructions that discusses the guidelines for selecting appropriate print media to avoid
the possibility of harmful emissions.
CAUTION: If your product is not marked with this symbol , it must be connected to an electrical
outlet that is properly grounded.
• The power cable must be connected to an electrical outlet that is near the product and
easily accessible.
• Refer service or repairs, other than those described in the operating instructions, to a
professional service person.
• This product is designed to meet safety standards with the use of specific Dell-authorized
components. The safety features of some parts may not always be obvious. Dell disclaims
liability associated with use of non-Dell-authorized components.
CAUTION: To move the printer safety, remove the optional 250-sheet tray module and 500-sheet tray
module before moving your product. To lift the printer safely, remove the drum cartridge and lift it with
two people.
9
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10
Section 1
Loading Paper
Loading the Standard Tray
Loading the Multipurpose Feeder
Loading Envelopes
1
Loading Paper
Loading the Standard Tray
Load the print media used for the majority of your print jobs in the standard 250-sheet tray
module.
1.
Remove the tray.
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2.
Slide the width guides to the edge of the tray. The width guides should be fully extended.
12 Loading Paper
3.
Squeeze the length guide and slide it to the edge of the tray.
4.
Before loading the print media, flex the sheets back and forth, and then fan them. Straighten
the edges of the stack on a level surface.
5.
Place the print media into the tray with the recommended print side face up.
NOTE: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams.
Loading Paper 13
6.
Slide the width guides and length guide until they rest lightly against the edge of the print
media stack.
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7.
Insert the tray.
8.
If you load any print media into the tray, configure the
Paper Type
and
Paper Size
settings for that tray.
14 Loading Paper
Loading the Multipurpose Feeder
In addition to plain paper, the multipurpose feeder can use various other sizes and types of print
media such as envelopes and transparencies.
1.
Gently pull open the multipurpose feeder cover.
2.
Slide the width guides to the edge of the tray. The width guides should be fully extended.
Loading Paper 15
3.
Insert the print media into the feeder with the recommended print side face up.
NOTE: Do not force the print media.
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4.
Slide the width guides until they rest lightly against the edge of the print media stack.
NOTE: Be careful not to bend the print media.
5.
Make sure the size and type settings for the multipurpose feeder are set to the correct value
for the print media you have loaded.
Select print media source, size, and type in your software program and select the print media
size and type on the printer operator panel.
For tips on recommended print media, solving printing problems, and clearing jams, see the
Guide
.
16 Loading Paper
User’s
Loading Envelopes
To load envelopes that are under 7.87 inches (220 mm) in width in the multipurpose feeder, insert
the envelopes with the flaps open and toward the front of the printer. To load envelopes that are
over 7.87 inches (220 mm) in width in the multipurpose feeder, insert the envelopes with the flaps
closed and the short-edge of the envelopes facing into the printer. You can load envelopes up to the
maximum fill line in the tray at one time.
NOTE: Make sure set the envelope flaps are completely unfolded.
NOTICE: Never use envelopes with windows, coated linings, or self-stick adhesives. These lead to
paper jams and damage to the printer.
Loading Paper 17
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18 Loading Paper
Section 2
Setting Up for Local Printing
Installing Printer Drivers
2
Setting Up for Local Printing
A local printer is a printer attached to your computer or a print server using a USB or parallel cable.
If your printer is attached to a network and not your computer, see "Setting Up for Network
Printing" on page 23.
Installing Printer Drivers
Connecting the Printer to the Computer Before Inserting the Drivers and Utilities CD
Windows 98, Me, 2000, XP, and Server 2003
1.
Connect your printer to your computer.
2.
When the
3.
Insert the
Found New Hardware Wizard
Drivers and Utilities
CD into your computer.
appears, click
Cancel
.
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4.
Click
Personal Installation
5.
Click
Install
. The
Found New Hardware Wizard
6.
Click
Next
. The wizard automatically finds and installs the corresponding printer driver.
7.
When the
8.
Select either the
If you select
9.
When using Windows 98 or Me, the Adobe License Agreement appears, click to accept the
Complete the Found New Hardware Wizard
Typical Installation
Custom Installation
agreement and then click
10.
When the
2003, click
11.
Click
Windows 95 and NT 4.0
1.
Connect your printer to your computer.
2.
Insert the
3.
Click
Congratulations!
Printer Test Page
Cancel
.
Drivers and Utilities
Personal Installation
.
appears.
or
Custom Installation
screen appears, click
checkbox, and then click
Finish
, you can select the specific software you want to install.
Install
.
screen appears, in Windows 2000, Windows XP, and Server
if necessary. Click
Finish
.
CD into your computer.
.
.
Next
.
4.
On the
Add Printer
set the printer's options under
20 Setting Up for Local Printing
screen, select the port name from the
Printer Configuration
. Click
Port Name
Next
.
combo box, and then
5.
Select either the
If you select
6.
The Adobe License Agreement appears, click to accept the agreement and then click
7.
When the
8.
Click
Cancel
Typical Installation
Custom Installation
Congratulations!
screen appears, click
.
or
Custom Installation
checkbox, and then click
, you can select the specific software you want to install.
Finish
.
Next
Install
.
.
Setting Up for Local Printing 21
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22 Setting Up for Local Printing
Section 3
Setting Up for Network Printing
Network Set-Up
3
Setting Up for Network Printing
Network Set-Up
NOTE: To use this printer in a UNIX or Linux environment, you need to install a UX Filter or Linux Driver.
For more information on how to install and use these, refer to your User’s Guide.
NOTE: When using a CD drive in a Linux environment, you need to mount the CD according to your
system environment. The command strings are mount/media/cdrom.
NOTE: For additional network set-up configurations, refer to your User’s Guide.
Print and Check the Printer Settings Page
1.
Print the Printer Settings page.
a.
When
Ready to Print
b.
Press until
c.
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Press until
d.
Printer Settings
Configure
Reports
The Printer Settings page is printed.
2.
Under the TCP/IP heading, verify the IP address.
If the IP address is
0.0.0.0
and then print the Printer Settings page again.
Run the Installation Software
1.
Insert the
Drivers and Utilities
appears in the LCD, press
Menu
.
appears, and then press or .
appears, and then press or .
is displayed. Press .
, wait for a few minutes to resolve the IP address automatically,
CD into your computer.
2.
The
Drivers and Utilities
If the CD does not automatically launch, click
the drive letter of your CD), and then click
3.
When the
Drivers and Utilities
printer for use on a network
Windows 2003 Server, go to step 4. For all other operating systems, go to step 5.
4.
For local installation, select
click
Next
.
For remote installation:
a.
Select
Remote Installation - Install printer on one or more remote computers
click
Next
.
b.
Enter your Administrator user name, password, and clients or servers and then click
c.
Click
Next
.
24 Setting Up for Network Printing
CD should launch the installation software automatically.
Start → Run
OK
.
CD screen appears, click
, type
D:\CDFE.exe
(where D is
Network Installation - Install the
. If using Windows XP, Windows 2000, Windows NT 4.0, or
Local Installation - Install printer on this computer
, and then
, and then
Add
.
5.
Select the network printer you would like to install. If you do not see your printer listed, click
Update
the IP address and port name at this point. Click
6.
Select your printer from the list. If you would like to change the printer name listed, enter a
to refresh the list or click
Add Printer
to add a printer to the network. You may update
Next
.
new name in the Printer Name field.
7.
If you want other users on the network to access this printer, select
other computers on the network
8.
If you want to set a printer as the default, select the printer and then click the
as default
9.
If you want to restrict color printing, select the appropriate
check box.
, and then enter a share name that users will easily identify.
Color Track
Share this printer with
Set this printer
option. Enter the
password.
10.
If the PostScript (PS) Driver is available and you want to install it, click on the check box.
11.
Click
Next
.
12.
Select the software and documentation you want to install. You can specify the destination
folder to install the Dell software and documentation. To change the destination folder, click
Browse...
13.
Click
14.
For PostScript Driver Installation Only- If the Adobe License Agreement appears, click to
accept the agreement and then click
15.
When the
and then click
Use the
.
Next
.
Install
Congratulations!
Finish
screen appears, select whether or not to restart your computer,
.
Dell Printer Configuration Web Tool
.
to monitor the status of your network printer
without leaving your desk. You can view and/or change the printer configuration settings, monitor
toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies
link right from your Web browser.
NOTE: The Dell Printer Configuration Web Tool is not available when the printer is locally attached to a
computer or a print server.
To launch the
Web browser, and the printer configuration appears on the screen. Refer to your
Dell Printer Configuration Web Tool
, type the network printer IP address in your
User’s Guide
more information.
You can set up the
Dell Printer Configuration Web Tool
to send you an email when the printer
needs supplies or intervention.
Setting Up for Network Printing 25
for
To set up email alerts:
1.
Launch the
2.
Click
3.
Under
Dell Printer Configuration Web Tool
E-Mail Alert
link.
Setup E-Mail Lists and Alerts
, enter the
.
Primary SMTP Gateway
, the
Reply Address
,
and enter your email address or the key operator’s email address in the email list box.
4.
Click
Apply New Settings
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.
26 Setting Up for Network Printing
Section 4
Installing the Printer Driver or PPD File on Macintosh Computers
Installing the AdobePS Printer Driver (Mac OS 9.x)
Installing the PPD File (Mac OS X)
4
Installing the Printer Driver or PPD File on Macintosh Computers
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