Davis Instruments 8186 User Manual

DriveRight

®

Fleet Management Software

Getting Started Guide

CarChip

DriveRight

Drivers

Vehicles

®

Product # 8186

®

Product Number: 8186
Davis Instruments Part Number: 7395.313 Rev. H (10/26/07)
DriveRight Fleet Management Software Getting Started Guide
© Davis Instruments Corp. 2007. All rights reserved.

This product complies with the essential protection requirements of the EC
EMC Directive 89/336/EC.

DriveRight is a registered trademark of Davis Instruments Corp. Windows is a
trademark of Microsoft Corporation.

3465 Diablo Avenue, Hayward, CA 94545-2778 U.S.A.

510-732-9229 • Fax: [phone]

E-mail: [e-mail] • www.davisnet.com

Table of Contents

DriveRight FMS Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Optional Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Additional DriveRight FMS Documentation . . . . . . . . . . . . . . . . . . . . . . . . 2

Connecting DriveRight to Your PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Connecting CarChip to Your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Before You Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installing DriveRight FMS Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Manually Installing SmartCard Desktop Reader Drivers. . . . . . . . . . . . . . . 7

Removing PC/SC Drivers for SmartCard Desktop Reader . . . . . . . . . . . . . 9

Installing Drivers for Wireless Download Accessories . . . . . . . . . . . . . . . . 13

Before You Run the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Key Concepts: DriveRights, CarChips, Vehicles & Drivers . . . . . . . . . . . . 17

Planning for Initial Software Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

First Time Running the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Initial Program Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Software Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Default DriveRight Settings Wizard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Default CarChip Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Considerations for Using CarChip and DriveRight Together . . . . . . . . . . . 21

Testing the Communications Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Building Your Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Downloading Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Calibrating DriveRight Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Additional Software Topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Importing Data from DriveRight 2.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contacting Davis Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

i

ii

Introduction

The DriveRight Fleet Management Software (FMS) package allows you to
store, view and manipulate DriveRight data on your PC. More specifically,
FMS provides tools for sorting, tracking, analyzing and printing data, and
viewing and printing reports for a number of individual DriveRight and
CarChip devices.

This guide is intended to get you up and running with DriveRight FMS in the
shortest time possible.

DriveRight FMS Features

• Supports the following devices: CarChip Fleet Pro, CarChip Fleet,
DriveRight 600

• Supports wireless download, which allows multiple DriveRight devices
and CarChip Fleet Pro devices to be wirelessly downloaded at one time.

• Supports the SmartCard System, which allows a DriveRight device to be
downloaded without disconnecting it from a vehicle. The SmartCard
System can also be used to upload information from FMS to a DriveRight
or multiple DriveRights.

• Supports the optional Palm Download Kit, which allows a DriveRight
device to be downloaded without disconnecting it from the vehicle.

• Automatic backup option allows the user to define the number of months of
data kept in the active database.

• A location field in the database facilitates “rolling up” data, making it
possible to manage data from many locations in one database.

• FTP support simplifies uploading data to higher levels in the organization
while preserving location information.

• Sophisticated reporting on driver safety and vehicle usage.

• Works with a variety of popular SQL relational databases: MS Access,
MySQL, MSDE, MS SQL Server, and Oracle. Installation of MS Access is
integrated into DriveRight FMS — No extra software or licenses are
required.

• Password security for data access and program functions.

• Exports GPS data to Microsoft MapPoint software.

• Wizard for adding DriveRight and CarChip devices to the database.

E, 600, Trip 500AL, Trip 130AL, and Trip Computer.

1

Package Contents

Before installing the software on your PC, make sure your package includes
the following items:

• DriveRight download cable — A black interface cable to connect a
DriveRight device to your PC.

• DB9 connector — A 9-pin connector with modular “telephone” plugs to
connect to a serial port in your PC.

• CarChip download cable — A USB cable for CarChip Fleet Pro.

• DriveRight FMS software CD — The CD contains the DriveRight FMS
software as well as special CarChip software to view engine performance.

System Requirements

DriveRight FMS requires the following:

• Computer running Windows 98 SE, ME, NT 4.0, 2000, XP or Vista.

• 32 MB memory (64 MB recommended).

• VGA/SVGA monitor (800 x 600 or higher recommended).

Optional Requirements

• MS Excel required to view reports in Excel.

• MS Excel and MS Outlook required to email reports.

• MS MapPoint required to map GPS data.

Additional DriveRight FMS Documentation

Refer to the following sources for additional information:

• DriveRight FMS Online Help System

• DriveRight FMS User’s Manual, located in the User’s Manual.pdf file in the
FMS program folder and on the CD.

• DriveRight FMS Database Selection Guide

2

Connecting DriveRight to Your PC

Connect the DriveRight device to a serial port on your PC using the hardware
and cable as shown below.

Windows PC

COM

Port

DriveRight

Console

DB9

(9-Pin)

Molded One-Piece
Download Cable

1. Connect the DB9 connector to a serial port on your computer.

2. Connect the free end of the cable to the DriveRight device.

After you have installed DriveRight FMS, be sure to test communications between the DriveRight device and the computer. Refer to page 22 for instructions.

Note: For computers with USB ports only, use the USB-to-Serial Cable (# 8434) to connect the

DB9 connector to the computer.

3

Connecting CarChip to Your PC

Connect the CarChip to a USB port on your PC using the hardware and cable
as shown below.

USB Cable

4' (1.2 m)

USB Port

CarChip Fleet Pro

Data Logger

1. Connect the USB connector to a free USB port on your computer.

2. Connect the free end of the download cable to the CarChip.

After you have installed DriveRight FMS, be sure to test communications between the CarChip and the computer. Refer to page 22 for instructions.

Before You Install the Software

Before you run DriveRight FMS for the first time, you must first decide which
database to use with FMS. Here are some basic considerations for selecting
your database:

Note: Please refer to the DriveRight Fleet Management Software Database Selection Guide for

information on selecting and installing a database for use with DriveRight FMS.

• MS Access and MSDE are recommended for single-user installations with a
fleet of no more than five vehicles. MS Access is included with FMS and
requires no additional purchase or setup to use. If using MSDE, MSDE2000
is required to run FMS 3.7 or later and needs to be installed and configured
separately before installing FMS software.

• Either MySQL, MS SQL Server, or Oracle should be used for installations
with multiple users, larger fleets, or for installations with multiple vehicles
logging GPS data.

• To use MySQL, MS SQL Server, or Oracle, you must purchase the software
and install it before running FMS for the first time.

4

Installing DriveRight FMS Software

The following installation was completed in a Windows XP operating system.
The process may vary depending on your operating system and the installation
type. If you are upgrading from a previous version of FMS, for example, the
Destination Folder dialog box may not display because a destination has
already been created in a previous installation. The installation below
describes a full installation. If this is an upgrade, follow the instructions that
apply to the dialog boxes that display.

Note: If you are using a SmartCard Desktop Reader, do not plug it into your computer before

you install FMS. This ensures that an incorrect version of the reader won’t be installed on
the computer before the software is installed.

1. Insert the CD. If the install program does not appear automatically, run Setup.exe from the CD.

2. Click Next in the Initial Setup dialog box.

3. Read the license agreement and click Ye s in the License Agreement dialog box.

4. The Destination Folder dialog box displays.

5. Select a directory or destination folder for storing DriveRight FMS or accept the default destination folder and click Next.

5

The USB Drivers for ACS SmartCard Reader dialog box displays.

6. If using a SmartCard Desktop Reader in conjunction with FMS, keep the ACS SmartCard Reader Driver checked and click Next.

The SmartCard Desktop Reader needs to be available in order to install the corresponding USB driver. Only plug in the SmartCard Reader when prompted by the installation.

If you do not have the SmartCard Desktop Reader at this time or have installed the driver before, deselect the driver and click Next.

The DriveRight FMS Installation Progress dialog box displays.

If you have selected the ACS USB Driver to install, the Information dialog box displays, alerting you that the driver is being installed.

7. Make sure the SmartCard reader is not connected to your computer and click OK.

6