Continental Automotive Systems 137830 Users Manual

Screens & Tabs: Features & Functions

Report Screen

The report screen displays information about the Fleet Key currently in use across the top of the work area, including its DOT number, serial number, IFTA number and memory capacity.

In the work area, a drop-down menu allows you to select the type of report you wish to view:

• DVIR Status.

• HOS Download Reminder.

• IRP Miles Driven. (Future feature.)

• IRP Vehicle List. (Future feature.)

• Vehicle Trip. (Future feature.)

Reports can be printed directly from the Fleet Management Software or saved in a variety of formats, including PDF, RTF, ODT, DOCX, HTML, XLS and CSV.

DVIR Status Report

The DVIR Status Report data includes:

• Vehicle number

• Most Recent Pre-Trip Date

• Most Recent Post-Trip Date

• Most Recent Pre-Trip Driver

• Most Recent Post-Trip Driver

• Repair Certification

• Safety Certification

To view the DVIR Status Report click on the Report button.

• Select DVIR Status Report from the drop-down menu.

• Click on the Create Report button. The Fleet Management Software generates the report and shows an on-screen view. From the on-screen view you can print or save the report.

Screens & Tabs: Features & Functions

HOS Download Reminder Report

The HOS Download Reminder Report shows a list of Drivers and their IDs along with:

• Last Downloaded Date

• Next Download Due Date

• Days until Next Download

To view the HOS Download Reminder Report, click on the Report button.

• Select HOS Download Reminder Report from the drop-down menu.

• Click on the Create Report button. The Fleet Management Software generates the report and shows an on-screen view. From the on-screen view you can print or save the report.

IRP Driven Miles and IRP Vehicle List Reports

[These features will be implemented in a free upcoming release]

Vehicle Trip Report

The Vehicle Trip Report shows the selected vehicle’s trip data, including state traveled, route used, odometer reading at border crossing(s), distance driven in each state, date of the trip/segment, fuel type used, gallons refueled and fuel price per gallon.

• To view the Vehicle Trip Report, click on the Report button.

• Select Vehicle Trip Report from the drop-down menu.

• Select the vehicle you wish to view from the drop-down menu.

• Select a start date and end date from the interactive calendar.

• Click in the date field to display the interactive calendar.

• Use the double arrows to select the year.

• Use the single arrows to select the month.

• On the interactive calendar, select your desired date.

Note: The Today button provides a shortcut to enter today’s date.

• Click on the Create Report button. The Fleet Management Software generates the report and shows an on-screen view. From the on-screen view you can print or save the report.

Screens & Tabs: Features & Functions

Supporting Documents Screen

The work area shows a table of Supporting Documents by entry date and time. The range of entry dates shown is selected with the interactive calendar in the action palette.

This Supporting Document Screen also displays the company’s Fleet Key information across the top of the work area.

The table shows the Entry date / time, Vehicle License Plate Number, Driver, Supporting Document number, Supporting Document (linked scan file), a Browse button to locate and open scanned document files, a document Description and a checkbox indicating whether the document has been processed.

• To add a scanned file to a Supporting Document record, click the Browse button to find and select the file.

Note: File types accepted and the maximum file size that can be used as a link is set in the Company Configuration / Application tab.

Drivers / Vehicles Screen

The Drivers / Vehicles screen shows the Driver Profile tab as well as tabs for Trailer Assignments and Shipping Document Assignments.

When the Drivers / Vehicles screen is chosen, the the Action Palette allows you to view and make selections from the lists of existing Drivers, vehicles and trailers.

When Drivers / Vehicles is seleted from the main naviagtion, the Action Palette will also allow you to:

• Create new Driver.

• Create new vehicle.

• Create new trailer.

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• Import data from a RoadLog EOBR via a Fleet or Driver Key.

• Export data to a RoadLog EOBR via a Fleet or Driver Key.

Screens & Tabs: Features & Functions

Driver Tab

The Driver tab shows three types of data: Common Data about the Driver, Hours of Service (HOS) settings and data on the Driver’s work reporting location. Many of the fields provide drop-down menus for quick selections from a list.

To create a new Driver Profile see Creating and Working With Driver Keys.

Driver data includes:

Common Data:

• First / Last name.

• Date of birth.

• Employee Number (assigned by the Fleet Manager).

• Driver’s License Number.

• Driver ID (this is a unique identifier assigned when the Driver entry is created and cannot be edited once set).

• Home terminal time zone.

• Date hired.

• Termination date.

• Type (type of vehicle driven by this Driver, Property Carrying (Truck) or Passenger Carrying (Bus)).

• Driver Key Serial Number.

• Language.

• Personal use distance limit.

HOS Settings:

• US HOS schedule (7 days or 8 days).

• US HOS starting time (in 24-hour format).

• Canadian HOS schedule (Cycle 1 or Cycle 2).

• Canadian HOS starting time (in 24-hour format).

• 34 hours restart function (Allowed or Not Allowed).

• Warning time before violation occurs (No warning or 30, 60 or 90 minutes in advance).

• HOS type.

• 100/150 air-miles radius (Not assigned, 100 miles or 150 miles).

• Last 15 days RODS file name. File name for RODS (Record of Duty Status) file covering the last 15 days (file and file name is created automatically by the Fleet Management Software).

Work Reporting Location:

• State (or Canadian province).

• Location.

• Latitude.

• Longitude.

Note: If you wish to enter the optional Latitude and Longitude information for the “Work Reporting Location” it can be found using free websites such as http://itouchmap.com

Screens & Tabs: Features & Functions

Vehicle Screen

The Vehicle Screen can be seen by clicking on the icon in the Action Palette and selecting the Vehicle that you want to view. If no vehicles exist, you must first create one to see the Vehicle screen.

The vehicle screen shows the Vehicle Profile including: Common Data about the vehicle, Calibration Data to ensure accurate speed and mileage records, IRP/IFTA data and GSM/GPRS network registration data. Many of the fields provide drop-down menus for quick selection from a list.

Note: IRP/IFTA and GSM/GPRS functionality will be implemented in an upcoming release.

Creating a Vehicle

Vehicles must have a profile created before they can be assigned to a Driver.

To create a new Vehicle profile from the Drivers / Vehicles screen:

• Click on Drivers / Vehicles in the main navigation.

• Click on Create Vehicle in the Action Palette.

• Enter the Vehicle’s data. Fields with orange borders are mandatory and must be completed.

• Click Save. The Vehicle record is created.

Screens & Tabs: Features & Functions

Vehicle data includes:

Common Data

• License Plate Number.

• VIN.

• Make.

• Model.

• Type.

• Seats.

• Axle.

• Weight.

• Fuel Type.

• Tire Size.

• Vehicle Number (this is a unique identifier assigned when the vehicle entry is created, and cannot be edited).

• Manufacturing Date.

• Can Pull Trailer (checkbox to indicate whether or not the vehicle can pull a trailer).

• Is Active (checkbox to indicate whether or not the vehicle is active in the fleet).

• Low pressure: The lower tire-pressure threshold that generates a warning to the Driver and records an EOBR event in vehicles with a Tire Pressure Management System (TPMS).

• High pressure: The upper tire-pressure threshold that generates a warning to the Driver. (This feature is not

yet implemented)

• Printing speed (for instructions on selecting the printing speed see

Setting the Printing Speed).

Additional fields are included that will not be used until GSM/GPRS functionality is made available in a future release:

• Automatic update server query.

• Update server query period.

• Update server IP address.

• Update server URL.

IRP/IFTA data

IRP/IFTA data fields are included but will not be used until IRP/IFTA functionality is made available in a future release:

• Purchase date.

Configuration and Calibration Data

• EOBR serial number (The RoadLog EOBR serial number can be found on the sticker on the RoadLog’s underside. It is the number on the right side of the sticker).

• W (a calibration factor). See

Parameters).

Setting Configuration

• Synchronization type: The type of cable connection used to connect RoadLog to the vehicle (see

the Vehicle Synchronization Parameter).

Setting

• Total vehicle odometer: The odometer reading at the time you create the vehicle profile.

• Wake up condition: The event that triggers the EOBR to begin recording data (see

condition).

Setting the Wake up

Important note: Improper calibration of the WakeUp Condition may result in the RoadLog EOBR screen failing to turn off after the engine has been shut off. This can lead to failure of the vehicle’s battery.

• IRP Registration Date.

• Date of Sale.

• Apportional Vehicle (checkbox).

• List Price.

• Purchase price.

• Sale price

• Owner.

GSM/GPRS network registration data

GSM/GPRS data fields are included but will be optional in future GSM RoadLog enabled devices:

• ICCID (Integrated Circuit Card ID).

• PIN (Personal Identification Number).

• PUK (Pin Unlocked Key).

• APN (Access Point Name).

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