Compaq Aero 8500, Aero 8000 H/PC Professional, Aero 8000 Reference Manual

A

ERO

8000 H/PC P

ROFESSIONAL

R

EFERENCE

G

UIDE

N

OTICE

The information in this document is subject to change without notice.
COMPAQ COMPUTER CORPORATION SHALL NOT BE LIABLE FOR TECHNICAL OR

EDITORIAL ERRORS OR OMISSIONS CONTAINED HEREIN; NOR FOR INCIDENTAL
OR CONSEQUENTIAL DAMAGES RESULTING FROM THE FURNISHING, PERFOR­MANCE, OR USE OF THIS MATERIAL.

This document contains information protected by copyright. No part of this document may be
photocopied or reproduced in any form without prior written consent from Compaq Computer
Corporation.

© 1999 Compaq Computer Corporation. All rights reserved. Created in the United States.
COMPAQ and the Compaq logo are registered in the U.S. Patent and Trademark Office.
Microsoft, MS, ActiveSync, Active Desktop, Outlook, Windows, Windows NT , and the Windows

CE logo are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing,
Inc., a wholly owned subsidiary of Microsoft Corporation.

Product names mentioned herein are may be trademarks and/or registered trademarks of their
respective companies.

Aero 8000 H/PC Professional Reference Guide

Compaq Aero 8000 H/PC Professional
Fourth Edition. October 1999.

122689-004

T

ABLE OF

Preface: Before You Begin ____________________________________ 1

Welcome _____________________________________________________1

Symbols and Conventions _________________________________________2

Customer Registration ____________________________________________2

Regulatory Notices ______________________________________________3

Finding Information ______________________________________________11

Hardware Specifications __________________________________________11

Caring for Your Aero 8000 _________________________________________14

Chapter 1: Introducing the Aero 8000 ____________________________ 1

Chapter 2: Setting Up for the First Time __________________________ 1

C

ONTENTS

Using the Backlight ______________________________________________3

Power and Defined Keys _________________________________________4

Additional Keyboard Functions ______________________________________5

User-Defined Application Launch Keys ________________________________ 7

Using the Application Launch Keys ___________________________________9

Using the Touch Pad and Mouse Buttons ______________________________ 10

Chapter 3: Forming a Partnership ______________________________ 1

Electrostatic Discharge Notice ______________________________________1

Step 1: Determine Computer Requirements ____________________________ 2

Step 2: Install ActiveSync __________________________________________2

Step 3: Configure the Communications Port ____________________________ 3

Step 4: Connect the Aero 8000 to the Computer _________________________ 4

Table of Contents

I-1

Chapter 4: Using Power ______________________________________ 1

Using AC Power ________________________________________________1

Connecting to AC Power __________________________________________2

Battery Information ______________________________________________3

Replacing Batteries ______________________________________________5

Resetting Your Aero 8000 _________________________________________9

Chapter 5: Windows CE ______________________________________ 1

General Information ______________________________________________1

Programs _____________________________________________________3

Microsoft ActiveSync _____________________________________________4

Calculator _____________________________________________________6

Calendar ______________________________________________________7

Organizing Appointments __________________________________________10

Changing Options for Calendar ______________________________________11

Contacts ______________________________________________________12

Adding and Working with Contacts ___________________________________12

Organizing Contacts _____________________________________________13

Inbox ________________________________________________________15

Messages _____________________________________________________22

Working with Folders _____________________________________________25

InkWriter _____________________________________________________26

Pocket Access _________________________________________________32

Synchronizing and Copying Pocket Access Information ____________________ 32

Working with Databases __________________________________________35

Working with SQL Procedures ______________________________________35

Working with Tables _____________________________________________40

Pocket Excel ___________________________________________________45

I-2

Table of Contents

Working with Formulas and Functions ________________________________ 49

Pocket Excel Functions ___________________________________________ 51

Shortcuts _____________________________________________________ 55

Working with Workbooks __________________________________________ 58

Synchronizing and Converting Pocket Excel Files ________________________ 61

Pocket Internet Explorer ___________________________________________ 63

Locating and Browsing Web Sites ___________________________________ 65

Saving, Caching, and Copying Web Pages _____________________________ 66

Changing the Pocket Internet Explorer Display __________________________ 67

Pocket PowerPoint ______________________________________________ 72

Pocket Word ___________________________________________________ 76

Synchronization ________________________________________________ 81

Chapter 6: Compaq Software __________________________________ 1

Using Compaq Enhanced Security ___________________________________ 6

Using the Unlock Utility ___________________________________________ 10

Using Compaq Database Backups ___________________________________ 10

Using the Dictionary Synchronizer ___________________________________ 11

Using the Internet Favorites Synchronizer ______________________________ 12

Using a SmartCard ______________________________________________ 13

Controlling Volume ______________________________________________ 14

Chapter 7: Using Infrared _____________________________________ 1

Introduction ___________________________________________________ 1

Establishing an Infrared Connection __________________________________ 1

Table of Contents

I-3

Chapter 8: Using the Modem __________________________________ 1

Introduction ___________________________________________________1

Safety Precautions for Modems _____________________________________1

Connecting the Modem ___________________________________________2

Accessing the Internet ____________________________________________3

Browsing the Internet ____________________________________________3

International Usage with TravelSafe __________________________________4

Chapter 9: Using PC or CompactFlash Cards _______________________ 1

Introduction ___________________________________________________1

Supported PC Cards _____________________________________________1

PC Card Software _______________________________________________2

Operating Guidelines _____________________________________________2

Inserting a PC Card ______________________________________________3

Removing a PC Card _____________________________________________3

Installing the Internal CompactFlash Memory Card _______________________ 4

Chapter 10: Remote Connection _______________________________ 1

Introduction ___________________________________________________1

Connecting to Your PC through a Network _____________________________2

Connecting to Your PC through a Modem ______________________________ 5

Connecting to the Internet _________________________________________6

Connecting to a Network __________________________________________7

Adjusting Remote Connection Properties ______________________________7

Using Terminal _________________________________________________9

I-4

Table of Contents

Chapter 11: Synchronization __________________________________ 1

Introduction ___________________________________________________1

Synchronizing Data ______________________________________________2

Copying Data __________________________________________________4

Tasks ________________________________________________________5

Creating and Updating Tasks _______________________________________6

Organizing Tasks _______________________________________________7

Chapter 12: Voice Recorder ___________________________________ 1

Introduction ___________________________________________________1

Creating and Managing Recordings __________________________________1

Playing Recordings ______________________________________________3

Using Columns to Sort Recordings ___________________________________4

Using Folders to Organize Recordings _________________________________ 4

Chapter 13: Settings ________________________________________ 1

Communications ________________________________________________1

Dialing _______________________________________________________2

Display _______________________________________________________4

Network ______________________________________________________5

Power ________________________________________________________6

Taskbar ______________________________________________________7

Volume and Sounds _____________________________________________8

World Clock ___________________________________________________8

Solitaire ______________________________________________________10

Table of Contents

I-5

Appendix A: Tips & Troubleshooting _____________________________ 1

Tips _________________________________________________________1

Technical Support _______________________________________________2

Troubleshooting ________________________________________________3

I-6

Table of Contents

preface

B

EFORE

Welcome

Introduction

Congratulations on your selection of the Compaq Aero 8000. Before using your device, be
sure to read through the Quick Start Guide for an overview of the initial setup procedures.
Please refer to all the other information that came with your device.

What's Here

In addition to the Compaq Aero 8000 Quick Start Guide, you can use this online Refer­ence Guide as a comprehensive library of information on the features of your Compaq

Aero 8000. Here you can find information on a variety of topics. We suggest that you
browse through this online Reference Guide. Its hypertext links enable you to move
quickly to the information you need.

Even if you are an experienced user, please refer to this online Reference Guide first if you
encounter any problems. You can find answers to many common questions or error mes­sages.

Y

OU

B

EGIN

Before You Begin

P-1

Symbols and Conventions

Some or all of the following format conventions may be used in this guide to distinguish
elements of text:

• Names of keys are shown in bold type as they appear on the keyboard, for example,

Ctrl, Backspace, Tab.

• Keys that you should press at the same time are represented by the key names and the

plus (+) symbol, for example, Ctrl + Alt + Delete.

• Commands are presented in lowercase, bold type as shown here: install or a:\install.

• An arrow is used to separate icons or menu options that you should select in succes-

sion, for example, select StartÆSettingsÆOwner.

• When you need to type information without pressing the Enter key, you are directed

to "type" the information.

• When you need to type information and press the Enter key, you are directed to

"enter" the information.

NOTE:

•

•

•

•

Text set off in this manner presents commentary, sidelights, or interesting points of

information.

CAUTION:

damage to equipment or loss of information.

WARNING:

bodily harm or loss of life.

IMPORTANT:

tions.

Text set off in this manner indicates that failure to follow directions could result in

Text set off in this manner indicates that failure to follow directions could result in

Text set off in this manner presents clarifying information or specific instruc-

Customer Registration

In North America

To receive the latest information on your Compaq Aero 8000, as well as special offers on
device accessories and software, be sure to register with Compaq by completing and
returning the Register Now form included with your device.

Outside of North America

Outside of North America, use the Compaq Info Messenger service to obtain Internet and
e-mail access to the latest software updates and service documentation for your device.

Once you register with this free service at www.compaq.com/infomessenger and build
your profile(s), Info Messenger searches the Compaq web site and collects information
specific to your Compaq Aero 8000 environment. Info Messenger then sends an e-mail
alerting you when new and/or updated information is available on a Compaq customized
web page.

P-2

Before You Begin

Regulatory Notices

Regulatory Agency Identification Numbers

For regulatory identification purposes your product is assigned a Compaq Series number.
The Compaq Series number for this product is Series PE2000. This series number should
not be confused with the marketing name (Compaq Aero 8000).

The following accessories have been evaluated for use with your device. These Compaq­approved accessories can be identified by their assigned series numbers listed below. To
ensure continued reliable and safe operation of your device, use only the accessories listed
below with your PE2000.

Table 1: Compaq-Approved Accessories

Accessories Series Number

PC Companion PE2000
Vertical Cradle PE2005B
Rechargeable Li-Ion Battery Pack PE2001A, PE2001B, or PE2001C
AC Adapter PE2002
Automobile Adapter 2934A
Integrated Modem PE2006A or PE2006B

Federal Communications Commission Notice

Part 15 of the Federal Communications Commission (FCC) Rules and Regulations has
established Radio Frequency (RF) emission limits to provide an interference-free radio
frequency spectrum. Many electronic devices, including computers, generate RF energy
incidental to their intended function and are, therefore, covered by these rules. These rules
place computers and related peripheral devices into two classes, A and B, depending on
their intended installation. Class A devices are those that may reasonably be expected to
be installed in a business or commercial environment. Class B devices are those that may
reasonably be expected to be installed in a residential environment (i.e., personal comput­ers). The FCC requires devices in both classes to bear a label indicating the interference
potential of the device as well as additional operating instructions for the user.

The rating label on the device shows which class (A or B) the equipment falls into. Class
B devices have an FCC ID on the label. Class A devices do not have an FCC ID on the
label. Once the class of the device is determined, refer to the following corresponding
statement.

Before You Begin

P-3

Class A Equipment

This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reason­able protection against harmful interference when the equipment is operated in a commer­cial environment. This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instructions, may cause harmful inter­ference to radio communications. Operation of this equipment in a residential area is
likely to cause harmful interference, in which case the user will be required to correct the
interference at personal expense.

Class B Equipment

This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reason­able protection against harmful interference in a residential installation. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communica­tions. However, there is no guarantee that interference will not occur in a particular instal­lation. If this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.

• Consult the dealer or an experienced radio or television technician for help.

Modifications

The FCC requires the user to be notified that any changes or modifications made to this
device that are not expressly approved by Compaq Computer Corporation may void the
Reference authority to operate the equipment.

Cables

Connections to this device must be made with shielded cables with metallic RFI/EMI con­nector hoods in order to maintain compliance with FCC Rules and Regulations.

P-4

Before You Begin

Declaration of Conformity for Products Marked with the FCC
Logo - United States only

This device complies with Pa rt 15 of the FCC Rule s. Oper at ion is subjec t t o the follo wing
two conditions: (1) this device may not cause harmful interference, and (2) this device
must accept any interference received, including interference that may cause undesired
operation.

For questions regarding your product, contact:
Compaq Computer Corporation
P. O. Box 692000, Mail Stop 530113
Houston, T exas 77269-2000
Or, call 1-800-652-6672 (1-800-OK COMPAQ)

For questions regarding this FCC declaration, contact:
Compaq Computer Corporation
P. O. Box 692000, Mail Stop 510101
Houston, T exas 77269-2000
Or, call [phone]

To identify this product, refer to the Part, Series, or Model number found on the product.

Canadian Notice/Avis Canadien

Class A Equipment

This Class A digital apparatus meets all requirements of the Canadian Interference-Caus­ing Equipment Regulations

Cet appareil numerique de la classe A respecte toutes les exigences du Règlement sur le
materiel brouilleur du Canada.

Class B Equipment

This Class B digital apparatus meets all requirements of the Canadian Interference-Caus­ing Equipment Regulations

Cet appareil numerique de la classe B respecte toutes les exigences du Règlement sur le
materiel brouilleur du Canada.

Before You Begin

P-5

European Union Notice

Telecommunications Terminal Equipment with the CE marking comply with Telecommu­nication Terminal Equipment and Satellite Earth Station Equipment (TTE and SES) Direc­tive (98/13/EC), the EMC Directive (89/336/EEC), and the Low Voltage Directive (73/23/
EEC) issued by the European Community. Compliance with these directives implies con­formity to the following European Norms or Regulations (the equivalent international
standards and regulations are in parentheses):

• EN55022 (CISPR 22) - Electromagnetic Interference

• EN50082-1 (IEC801-2, IEC801-3, IEC801-4) - Electromagnetic Immunity

• EN 60950 (IEC950) - Product Safety

• CTR21 (ETSI TBR21) - Attachment requirements for connection to the analog PSTNs
of terminal equipment

The equipment has been approved in accordance with Council Decision 98/482/EC for
pan-European single terminal connection to the Public Switched Telephone Network
(PSTN). However, due to differences between individual PSTNs provided in different
countries, the approval does not, of itself, give an unconditional assurance of successful
operation on every PSTN network termination point. In the event of problems, you should
contact your equipment supplier in the first instance.

The equipment is designed to work with all EU telephone networks. However, the equip­ment may have interworking difficulties for some connections on the EU public networks.
Dialing by loop disconnect pulses in not intended to be used on the PSTN. This feature is
only supported in consideration of PBX or other equipment which requires pulse dialing.
Network compatibility is dependent upon software switch settings which are set automati­cally by the country selection. The user should contact the equipment supplier in case of
difficulty in network settings.

German Safety Regulation Requirements

The Compaq Aero 8000 devices that bear the "GS" approval mark meet the requirements
of ZH 1/618 (German Safety Regulations for Display Work Places in the Office Sector)
when used in conjunction with docking bases, keyboards, and monitors that bear the "GS"
approval mark. The Compaq Zero 8000 devices are not intended for continuous use in an
office environment in a stand-alone mode.

Energy Star Compliance

As an Energy Star Partner, Compaq Computer Corporation has determined that this prod­uct meets the Energy Star guidelines for energy efficiency. The Energy Star Computers
Program was created by the EPA to promote energy efficiency and reduce air pollution
through more energy-efficient equipment in homes, offices and factories. Compaq prod­ucts achieve this by reducing the power consumption when not being used. Using the
power-saving features will reduce energy use and maximize battery life.

P-6

Before You Begin

Battery Warning

WARNING:

batteries. There is a risk of fire and burns if the battery pack is handled improperly. Do not disas­semble, crush, puncture, short external contacts, or dispose of in fire or water. Do not attempt to
open or service the battery pack. Replace only with the battery pack designated for this product.

In North America, dispose of nickel metal hydride or lithium ion batteries by taking
advantage of the Compaq battery recycling program. You will be provided with a postage­paid battery pack mailer preaddressed to a reclamation facility where the metals are recy­cled. Call the telephone number listed for your location in Appendix A for more informa­tion.

In Europe, do not dispose of batteries with general household waste. Dispose of or recycle
them by using the public collection system or returning them to Compaq, your authorized
Compaq partners, or their agents.

Your computer contains both a lithium-ion battery pack and two nickel metal hydride

U.S. Regulations Governing the Use of Modems

This equipment complies with Part 68 of the FCC rules. Located on the bottom of the
Series PE2002 is a label that contains, among other information, the FCC Registration
Number and Ringer Equivalence Number (REN) for this equipment. Upon request, you
must provide this information to your telephone company.

Ringer Equivalence Number

The REN is useful to determine the quantity of devices you may connect to your telephone
line and still have all of those devices ring when your telephone number is called. In most
areas (but not all), the sum of the RENs of all devices connected to one line should not
exceed five (5.0). To be certain of the number of devices you may connect to your tele­phone line, as determined by the REN, you should contact your local telephone company
to determine the maximum REN for your calling area.

The REN for this device is 0.5B.
An FCC Compliant 6-position modular plug is provided with this equipment. This equip-

ment is designed to be connected to the telephone network or premises wiring using a
compatible 6-position modular jack which is FCC Part 68 Compliant (jack type: RJ-11C).
If your telephone equipment causes harm to the telephone network, the telephone com­pany may discontinue your service temporarily. If possible, they will notify you in
advance. But, if advance notice is not practical, you will be notified as soon as possible.
You will also be informed of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or
procedures that could affect the proper functioning of your equipment. If they do, you will
be notified in advance to give you an opportunity to maintain uninterrupted telephone ser­vice. If you experience trouble with this telephone equipment, contact your local tele­phone company for information on obtaining service or repairs. The telephone company

Before You Begin

P-7

may ask that you disconnect this equipment from the network until the problem has been
corrected or until you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Con­nection to party lines is subject to state tariffs.

For the Compaq Customer Support Center and your nearest Compaq authorized reseller in
North America, call 1-800-345-1518 or write:

Compaq Customer Support Center
P.O. Box 692000
Houston, T exas 77269-2000

Telephone Consumer Protection Act of 1991

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device to send any message via a telephone facsimile
machine unless such message clearly contains, in a margin at the top or bottom of each
transmitted page, or on the first page of the transmission, the date and time it is sent and an
identification of the business, or entity, or individual sending the message and the tele­phone number of the sending machine or such business, or entity, or individual.

Canadian Regulations Governing the Use of Modems

NOTE:

equipment meets certain telecommunications network protective, operational, and safety require­ments. The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing the equipment, users should ensure that it is permissible to be connected
to the facilities of the local telecommunications company. The equipment must also be
installed using an acceptable method of connection. In some cases, the company's inside
wiring associated with a single line individual service may be extended by means of a cer­tified connector assembly (telephone extension cord). The customer should be aware that
compliance with the above conditions may not prevent degradation of service in some sit­uations.

Repairs to certified equipment should be made by an authorized Canadian maintenance
facility designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications company cause
to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the
power utility, telephone lines, and internal metallic water pipe system, if present, are con­nected together. This precaution may be particularly important in rural areas.

The Industry Canada label identifies certified equipment. This certification means that the

CAUTION:

the appropriate electric inspection authority or an electrician.

P-8

Before You Begin

Users should not attempt to make such connections themselves, but should contact

NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indi­cation of the maximum number of terminals allowed to be connected to a telephone interface. The
termination on an interface may consist of any combination of devices, subject only to the
requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

The Ringer Equivalence Number (REN) for this device is 0.2.
For the location of the authorized Canadian maintenance facility nearest you, call 1-800-

263-5868 or contact:
Compaq Canada, Inc.
45 Vogell Road
Richmond Hill, Ontario L4B 3P6

Australian Modem Statements

General

Modems connected to the Australian telecommunications network must be marked in
accordance with the Labeling Notice. This modem has been specifically configured to
ensure compliance with the ACA Standards. Do not adjust your modem or software out­side the values indicated below. To do so would result in the modem being operated in a
non-compliant manner.

Modem Commands

Table 2: Australian Modem Commands

Command Default

ATA ­ATB B0
AT&G &G0

Call Attempts/Retries

Applications software shall be configured so that no more than 3 attempts are made to
establish a connection to a given number.

NOTE: If the modem can detect service tones, up to 10 attempts can be made. If the call
sequence is unsuccessful, there shall be a delay of at least 30 minutes before attempting to call
the number again.

Before You Begin

P-9

Failure to set the modem, and any application software used with the modem, to the values
shown above will result in the modem being operated in a non-compliant manner. Conse­quently, this would be in violation of the Labeling Notice for this equipment, and the Tele­communications Act 1997 prescribes penalties for the connection of non-compliant
equipment.

WARNING: For safety reasons, only connect equipment with a telecommunications compliance
label. This includes customer equipment previously labeled "Permitted" or "Certified".

New Zealand Modem Statements

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom
has accepted that the item complies with minimum conditions for connection to its net­work. It indicates no endorsement of the product by Telecom, nor does it provide any sort
of warranty. Above all, it provides no assurance that any item will work correctly in all
respects with another item of Telepermitted equipment of a different make or model, nor
does it imply that any product is compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the
higher speeds for which it is designed. Telecom will accept no responsibility should diffi­culties arise in such circumstances.

This device is equipped with pulse dialing while the Telecom standard is DTMF tone dial­ing. There is no guarantee that Telecom lines will always continue to support pulse dial­ling.

Use of pulse dialling, when this equipment is connected to the same line as other equip­ment, may give rise to bell tinkle or noise and may also cause a false answer condition.
Should such problems occur, the user should not contact the Telecom Faults Service.

Some parameters required for compliance with Telecom's Telepermit requirements are
dependent on the equipment (PC) associated with this device. The associated equipment
shall be set to operate within the following limits for compliance with Telecom's Specifi­cations:

• There shall be no more than 10 call attempts to the same number within any 30 minute
period for any single manual call initiation, and

• The equipment shall go on-hook for a period of not less than 30 seconds between the
end of one attempt and the beginning of the next attempt.

• This equipment should not be used under any circumstances which may constitute a
nuisance to other Telecom customers.

• This equipment shall not be set to make automatic calls to the Telecom '111' Emer­gency Service.

P-10

Before You Begin

Finding Information

References are provided as printed materials and as online information that is accessible
from a CD-ROM used on your desktop computer. The following printed references come
with your Compaq Aero 8000:

• Safety and Comfort Guide

• Quick Start Guide

• Options Information

• Important Safety Information

• Register Now Card (North America only)

• Warranty and Service Information

• Program License Agreement

In addition to this online Reference Guide, the following online and electronic references
are also available:

• Online Help; located on the Compaq Aero 8000. Select StartÆHelp.

• Microsoft ActiveSync Help; located on the Desktop Softwar e f or ActiveSync CD-ROM,
to be installed on your desktop computer.

• Microsoft PC companion Home Page; located at www.microsoft.com/windowsce.

• Compaq Aero 8000 Home Page; located at www.compaq.com/products/.

Hardware Specifications

Table 3: Compaq Aero 8000 Hardware Specifications

Processor High performance Hitachi SH4 processor designed for

Windows CE
RAM 16 or 32 megabytes, expandable to 64 MB
ROM 16 megabytes (32 MB in Japan)
Video Memory 1 megabyte
Expansion Slots 1 PC Card (Type II), 1 Compact Flash (Type I & II), 1

standard SDRAM DIMM, 1 internal Flash Card slot
Display 800 x 600 SVGA screen
Battery Backup Two rechargeable NiMH AAA cell batteries

Main One rechargeable Li-Ion battery pack

Audio Internal microphone and speaker, external jacks for

microphone and headphone

Before You Begin

P-11

Table 3: Compaq Aero 8000 Hardware Specifications

Infrared IrDA on side of device, rate up to 4 megabits per second
Communications Integrated 56 Kbps V.90 modem, serial port, IR port
Smart Card One Smart Card slot
Size 8.5" x 10.9" x 9.8" (21.6 x 27.7 x 24.9 cm)
Weight 2.9 lbs. (1.32 kilograms)

P-12

Before You Begin

Series PE2000 Optional Power Supply Specifications

Table 4: Compaq Aero 8000 Optional Power Supply Specifications

Product Identification Series PE2000

Input Requirements Low Range
Rated Input Voltage 100 to 120 v
Rated Input Frequency 56/60 Hz
Rated Input Current 250 mA
Output Power Low Range
Rated Output Voltage 5 Vdc
Rated Output Current 1.5 A

NOTE:

This product is designed for IT power systems in Norway with phase-to-phase voltage not

exceeding 240 Vrms.

Before You Begin

P-13

Caring for Your Aero 8000

This chapter provides recommended guidelines for taking care of your Aero 8000. Fol­lowing these guidelines will help ensure the longevity of your device and reduce the risk
of damage. They include:

• routine care

• travel guidelines

• shipping guidelines

Routine Care

To keep your Aero 8000 in good condition and working properly, follow these guidelines:

• Operate the device with the main and backup batteries installed, even when using
external power. This ensures that it wil l have the necessary power to operate when dis­connected from external power.

• Keep the device away from excessive moisture and temperature extremes. Do not
expose the device to liquids or precipitation.

• To prevent damage to the screen, do not place anything on top of the device when it is
closed.

• Store the device in a protective case when not in use.

CAUTION:

the device against damage caused by excessive shock and vibration.

• T o clean the device, wipe the screen and the exterior with a soft, damp cloth moistened
only with water.

CAUTION:

spray liquid directly on the screen or allow excess liquid to drip down inside the device. Using
soap or other cleaning products on the screen may discolor the finish and damage the screen.

• Avoid exposing the device to direct sunlight or strong ultraviolet light for extended
periods of time. Also avoid scratching the surface of the screen and banging it against
hard objects.

Compaq cases are designed for carrying convenience only. The cases do not protect

To reduce the risk of electric shock or damage to the internal components, do not

P-14

Before You Begin

Travel Guidelines

For safety and convenience when traveling with your Aero 8000, follow these guidelines:

• Back up your data before you leave. (For more about using the Backup and Restore
utilities, see Using Compaq Software.)

• Take a backup copy of your data with you. (For more about backing up data onto an
optional ATA Flash RAM PC Card or CompactFlash Card, see Using Compaq Soft-

ware.)

• Disconnect all external equipment from the device.

• Take the AC adapter with you.

• Hand-carry your device in a protective case. Do not check it with your luggage.

• Do not close objects between the keyboard and screen.

• Be aware of potential effects of airport security devices on your Aero 8000.

IMPORTANT:

detectors (the device you walk through), and security magnetic wands. You can send your device
through airport X-ray machines. However, Compaq recommends that you do not send the device
through magnetic detectors or expose it to security magnetic wands.

• Check with the airline if you plan to use the device on the plane. In-flight use of elec­tronic devices is at the discretion of the airline.

There are three types of airport security devices: X-ray machines, magnetic

International Travel

Before traveling internationally with your Aero 8000, be sure to:

• Check local customs regulations.

• If using an external modem or PC Card modem, be sure you have the correct modem
and cable for the country you are visiting. Te lephone lines dif fer from country to coun­try .

Before You Begin

P-15

Shipping Guidelines

When shipping the Aero 8000, follow these guidelines:

• Safeguard your data by making a backup copy.

• If shipping the backup copy, be sure that the medium (diskette, tape, or PC Card) is not
exposed to electrical or magnetic impulses while stored or in transit.

• Be sure the PC Card and CompactFlash slots are empty.

• Turn off the device and disconnect all external devices.

• Close the device.

• Pack the device and all external devices (such as cords and cables) in their original
packing boxes or in similar packaging with sufficient packing material to protect them.

P-16

Before You Begin

chapter 1

I

NTRODUCING THE

Introducing the Device

Congratulations on purchasing the Compaq Aero 8000 powered by the Microsoft Win­dows CE operating system. The size and capabilities of this device let you keep your most
important business and personal information up-to-date and close at hand. ActiveSync
increases the power of your device by letting you synchronize the information on your
desktop or laptop computer with your device.

A

ERO

8000

Introducing the Aero 8000

1-1

Unpacking the Box

Before setting up your device, be sure your shipping box includes the following items:

1. Aero 8000 device

2. AC Adapter

3. Power Cord

4. Auto-sync Cable

5. Rechargeable Lithium Ion Battery Pack

6. Smart Card

Not pictured:

• Modem Cable

• CD-ROM Discs (2)

• Documentation

NOTE:

To order accessories that did not come with your Aero 8000 model, refer to the Accesso-

ries card included on the Compaq software CD.

1-2

Introducing the Aero 8000

Front and Left Side Components

Table 1: Front and Left Side Components

Item Component Function

1 Lid Latch Secures the lid when the unit is closed.
2 Screen Displays on-screen information.
3 Microphone Speak into the microphone to record a voice

memo. Works whether device is open or closed.

4 Power Button Press once to turn on the device. Press again to

turn off.
5 VGA Port Accepts a VGA video cable.
6 Serial Port Connects serial devices such as a printer cable.
7 Sync Port Connects the auto-sync cable for connection to

a desktop or docking station.
8 AC Power Connector Connects to external (AC) power via the AC

adapter.
9 CompactFlash Slot Accepts a Type I or Type II CompactFlash card.

10 Speaker Produces sound for the alarm, playback of voice

memos, and other audio effects.

11 Touch Pad Press and move your finger on the pad to

manipulate the cursor.

12 Mouse Buttons Use like left and right buttons on a regular

mouse.

Introducing the Aero 8000

1-3

Front and Right Side Components

Table 2: Front and Right Side Components

Item Component Function

1 Notification Button/LED Flashes once when device is turned on. Flashes

continuously when an alarm you have set goes

off. Press once to stop the alarm.
2 Audio In Accepts audio input for recording or playback.
3 Audio Out Distributes audio output.
4 Record Button/LED Press once to record. Press again to stop record-

ing.
5 Power On LED Appears when the unit is connected to AC

power.
6 Battery Charge LED Appears when the unit is charging.
7 PC Card Slot Accepts a Type I or Type II PC card.
8 Infrared Port (IR) Allows for wireless infrared communication.
9 Smart Card Slot Accepts a credit card-sized Smart Card. Simply

slide in the card when needed.

10 Modem Port Connects an RJ-11 modem cable.
11 PS/2 Port Allows for connection of up to two devices,

such as a keyboard and mouse, using an

optional "Y" cable.

1-4

Introducing the Aero 8000

Top and Rear Components

Table 3: Top and Rear Components

Item Component Function

1 Battery Pack Powers the device as a rechargeable lithium-ion

(Li-Ion) battery pack.
2 Strap Inserts Allows for connection of a shoulder strap for

easier carrying.

Introducing the Aero 8000

1-5

Bottom Panel Components

Table 4: Bottom Panel Components

Item Component Function

1 Main Battery Latch Slide the latch to the side to release the main

battery.
2 Backup Battery Door Holds two NiMH AAA batteries used for

backup power to the device.
3 Reset Button Restarts the operating system.

CAUTION:

Pressing the Reset button will perma-

nently delete all of your unsaved information.

1-6

Introducing the Aero 8000

chapter 2

S

ETTING

Setting Up for the First Time

To set up your Aero 8000 for the first time, follow the instructions below.

1. Install the new Lithium-Ion battery pack by sliding the pack into the slot on the back
of the device.

UP

FOR THE

F

IRST

T

IME

2. Raise the lid of the Aero 8000 by sliding the lid release to the right.

Setting Up for the First Time

2-1

3. Connect the unit to AC power for three hours to allow the battery pack to charge.

4. Press the power button to turn on power.

5. Follow the instructions on the screen to complete the setup process.

6. To learn more about your Aero 8000, take the Welcome Tour by pressing Fn+Alt.

Once setup is complete, you may want to connect your Aero 8000 to a desktop computer
and load valuable Compaq software.

2-2

Setting Up for the First Time

Using the Backlight

Backlighting allows you to better see the screen of the Aero 8000 in compromised lighting
conditions. When using AC power, you can set the device to its brightest level for easy
viewing. If you are using battery power, you may want to conserve power and lower the
device's BackLight level.

You can control the Aero 8000 backlight setting using the following directions:

Setting the BackLight Levels

To set the Aero 8000 BackLight levels, follow these steps:

1. Double-click the Compaq Utilities icon on the desktop.

2. Double-click the BackLight icon.

3. Adjust the slider in AC Brightness Level to the brightness desired when you are using
AC power.

4. Adjust the slider in Battery Brightness Level to the brightness desired when you are
running on a battery.

5. Click OK.

Enabling the Auto Dimmer

To enable the auto dimmer on the Aero 8000, follow these steps:

1. Double-click the Compaq Utilities icon on the desktop.

2. Double-click the BackLight icon.

3. Select Enable Auto Dimmer.

4. Adjust the Battery Dim Level to the level you want the screen to dim.

5. Select a time increment from Dim Timeout to set the time since the unit was la st used
(a key pressed or touch pad used) before beginning the dim.

6. Click OK.

Setting Up for the First Time

2-3

Power and Defined Keys

Table 5: Power and Defined Keys

Item Component Function

1 Power On Button Press once to turn on the device. Press again to

turn off.
2 Application Launch Keys Used to open applications quickly.
3 User Definable Keys Programmable keys used to bring up the user's

favorite applications, programs, Internet sites,

etc.

2-4

Setting Up for the First Time

Additional Keyboard Functions

NOTE:

Locations and legends of keys vary by geographic region.

Table 6: Additional Keyboard Functions

Item Component Function

1 Mute Key Press in conjunction with the Fn key to mute the

unit's sound output. Press again to return sound.
2 Volume Down Key Press in conjunction with the Fn key to decrease

sound output.
3 Volume Up Key Press in conjunction with the Fn key to increase

sound output.
4 External Video Press in conjunction with the Fn to turn on/off

the video output to an external monitor. Press

again fro simultaneous LCD and CRT. Press a

third time for LCD only.
5 Battery Status Press in conjunction with the Fn key to display

main battery and backup battery power status.
6 Backlight Off Press in conjunction with the Fn key to toggle

the backlight on and off.
7 Num Lock Key Press in conjunction with the Fn key to enable

8 Numeric Key Pad Use when Num Lk is enabled. Allows numeric

the numeric keypad.

key pad to function as number keys.

Setting Up for the First Time

2-5

Table 6: Additional Keyboard Functions

Item Component Function

9 Brightness Up Key Press in conjunction with the Fn key to increase

the backlight brightness.

10 Brightness Down Key Press in conjunction with the Fn key to decrease

the backlight brightness.

11 Contrast Up Key Press in conjunction with the Fn key to increase

the display contrast.

12 Contrast Down Key Press in conjunction with the Fn key to decrease

the display contrast.

13 Windows Key Press to display the Start menu.

2-6

Setting Up for the First Time

User-Defined Application Launch Keys

Introduction

The Aero 8000 allows you to customize the function of up to 36 user-defined keys on your
device's keyboard. These keys are located at the top of the keyboard, shown in items 2
and 3 below.

The first set of 12 shortcuts is available by pressing the corresponding key. For example,
pressing the Tasks key displays your current task list. Access the second set of keys by
pressing the desired key in conjunction with the SHIFT key. The third set of keys is avail-
able by pressing the CTRL key in conjunction with the desired key.

The nine keys displaying the icons for Microsoft applications such as Inbox, Tasks, and
Pocket PowerPoint are already defined in their path. You can change this path using the
Launch Key Properties dialog box.

For example, rather than the system opening a blank spreadsheet each time it opens Pocket
Excel, you can set the path on the Pocket Excel application launch key to open a specific
spreadsheet, such as an expense report or budget. However, if you want to keep the path of
the Pocket Excel key, you can set the SHIFT + Pocket Excel key to access your expense
report and set the CTRL + Pocket Excel key to access your budget.

In addition, there are three keys (displaying a diamond following by the number 1, 2, or 3)
that are completely user-definable. You can use these keys in the same manner as you use
the other application launch keys.

Setting Up for the First Time

2-7

Programming the User-Definable Application Launch Keys

To program (change the path) of an application launch key, follow these steps:

1. Access the Launch Key Properties dialog box by double-clicking the Compaq Utilities
icon and double-clicking the Launch Keys icon.

2. Select the tab corresponding to the key you want to edit. For example, select the Ctrl -
Launch Keys tab to set CTRL + launch key.

3. Double-click in the path field corresponding to the key you want to customize so the
current text is highlighted.

4. Press the Delete key to clear the field.

5. Enter the path you want or, if you are unsure of the path, click the icon to browse for a
file.

NOTE:

If you want the icon's path to reset to the default, click the

the icon.

6. Click Save when you are done.

NOTE:

Reset to Default Values

Click

Reset

button corresponding to

to reset all of the launch key paths.

2-8

Setting Up for the First Time

Using the Application Launch Keys

The application launch keys provide a fast and convenient way to get to many of your
favorite programs. To start a program, press the key corresponding to the icon for the pro­gram you want to start.

The following table lists the application launch keys and their corresponding programs.

Table 7: Application Launch Key Programs

Key Program Launched

Inbox: Send and receive e-mail.

Microsoft Pocket Internet Explorer: Access the Internet.

Calendar: Keep track of your appointments and create meeting requests.

Contacts: Keep track of your friends and colleagues.

Tasks: Keep track of your tasks.

Microsoft Pocket Word: View and create Pocket Word documents.

Microsoft Pocket Excel: View and create Pocket Excel documents.

Microsoft Pocket PowerPoint: View PowerPoint presentations.

Microsoft Pocket Access: View and create Access databases.

Setting Up for the First Time

2-9

NOTE: There are many Windows CE programs available, including freeware and shareware. Visit

www.microsoft.com/windowsce or try searching the Web on the keyword "Windows CE" to find

additional programs for your device.

Using the Touch Pad and Mouse Buttons

The Aero 8000 touch pad is used like a mouse on a desktop PC. Simply press, hold, and
drag your finger on the pad and watch the cursor on your Aero 8000 screen reflect your
movements. T o select an item, slide your finger on the pad until the cursor is over the item.
Tap once on the pad and the item is selected. Double-tap an icon to open an application.

Also available are two mouse buttons located near the touch pad. Use these buttons as you
would use the left and right mouse button on your desktop PC’s mouse. Move the cursor
and click the left mouse button once to select an item. Double-click an icon to open an
application. Click the right mouse button to display a menu. You can then select items
from the menu by using the touch pad.

2-10

Setting Up for the First Time

chapter 3

F

ORMING A

Introduction

Your Aero 8000 acts much like a "computer assistant" - it supplements the capabilities of
your regularly used computer when you cannot be at your desk. The device does this
through partnering with your regular computer. A partnership is the process of establish­ing a connection with your regularly used computer for the purpose of synchronizing and
transferring data between the computer and the Aero 8000.

Forming a partnership involves four steps, each of which is discussed in this chapter:

Step 1: Determine Computer Requirements
Step 2: Install ActiveSync
Step 3: Configure the Communications Port
Step 4: Connect the Aero 8000 to the Computer

Additional information on forming a partnership can be found in the ActiveSync Help that
you installed on your computer.

P

ARTNERSHIP

Electrostatic Discharge Notice

Electrostatic discharges can interfere with the normal functioning of electronic devices.
This may cause the Compaq Aero 8000 to function abnormally, and data corruption or loss
of unsaved data can occur. T o return to normal operation, reset the Aero 8000 as described
in the section titled, Resetting Your Aero 8000.

T o avoid data loss due to electrostatic discharge or other incidents, it is recommended that
you regularly backup your data. Please refer to the section titled, Using the Backup and

Restore Utilities.

Forming a Partnership

3-1

Step 1: Determine Computer Requirements

Before establishing a partnership, be sure your computer meets the minimum configura­tion requirements listed below:

• 486/33DX or higher processor

• Microsoft Windows 95 (or later)
or
Windows NT Workstation 4.0 (or later)

• 8 MB of memory (Windows 95)
or
12 MB of memory (Windows NT Workstation 4.0)

• 10 MB of available hard disk space

• Available 9- or 25-pin serial port (adapter required for 25-pin serial port)

• CD-ROM drive

• VGA or higher resolution graphics card

• Microsoft Mouse or compatible pointing device

NOTE:

the documentation included with these applications for more information.

Some third-party applications may have additional configuration requirements. Refer to

Step 2: Install ActiveSync

ActiveSync is the software that allows you to synchronize data between your Aero 8000
and your computer. Follow the steps below to install ActiveSync on your computer.

IMPORTANT:

figuration requirements listed earlier in this chapter.

1. Insert the Microsoft CD into the computer's CD-ROM drive.

2. Follow the instructions included with the CD and on the computer screen to install
ActiveSync and other software.

Before installing this software, be sure your computer meets the minimum con-

3-2

Forming a Partnership

Step 3: Configure the Communications Port

Before connecting, you must configure your computer's COM port so that it can commu­nicate with your Aero 8000.

NOTE:

For information on connecting with an infrared port, RAS, or network, see Using the Infrared Fea-

ture or "Get Connected" in the ActiveSync Help that you installed on your computer.

This procedure covers only the configuration for an auto-sync or serial cable connection.

Using Windows NT Workstation

Select StartÆSettingsÆControl Panel. Choose the Ports icon. Configure a COM port for
your Aero 8000 with the following settings: 1 15,200 baud, 8 data bits, 1 stop bit, no parity,
hardware flow control.

Using Windows 95 (or later)

Select StartÆSettingsÆControl Panel. Double-click the System icon and select the
Device Manager tab. Configure a COM port for your Aero 8000 with the following set-

tings: 115,200 baud, 8 data bits, 1 stop bit, no parity, hardware flow control.

Forming a Partnership

3-3

Step 4: Connect the Aero 8000 to the Computer

Once ActiveSync is installed on your computer and the communications port is config­ured, you are ready to connect your Aero 8000 to the computer. To do so, follow the steps
below .

CAUTION:

items placed upon or against them. Pay particular attention to the power plug, electrical outlet,
and the point where cords and cables exit the device.

1. Connect the 9-pin end of the auto-sync cable to the serial connector on your computer.
(Some computers may require a 9-to-25 pin adapter in order to connect the auto-sync
cable).

2. Connect the 16-pin end of the auto-sync cable to the serial connector on your device.

NOTE:

appears on the screen. Follow the instructions to establish a connection between the two devices.
The next time you connect, your data will be synchronized automatically, provided that you accept
the default settings.

Route cords and cables so that they will not be walked on, tripped over, or pinched by

The first time you connect your Aero 8000 to the computer, the New Partnership Wizard

IMPORTANT:

synchronizing data.

3-4

Forming a Partnership

Refer to Synchronization for more information on establishing a connection and

chapter 4

U

SING

P

OWER

Using AC Power

The AC Adapter included with your Aero 8000 allows you to connect to AC power via an
electrical outlet. When connected to AC or other external power (such as automobile
power), the device functions normally, except battery power is not used. A plug icon
appears in the status area of the taskbar to indicate that the device is connected to external
power.

WARNING:

verter kits sold for appliances to power the device.

NOTE:

nected to external power. The amber indicator light appears and the battery charging icon dis­plays in the taskbar while the battery pack charges.

Use the AC adapter to plug the Aero 8000 into external power whenever possible, espe­cially when you are using a modem card, Ethernet card or other peripheral, or if you are
connecting to a desktop computer.

To reduce the risk of electrical shock, fire, or damage to the device, do not use con-

The rechargeable Li-Ion battery pack automatically recharges while the device is con-

Using Power

4-1

Connecting to AC Power

It is not necessary to turn off your Aero 8000 before connecting to AC power. To connect
to AC power, follow the steps below:

CAUTION:

all times. To disconnect power from the device, unplug the AC adapter from the electrical outlet.

1. Connect one end of the power cord to an electrical outlet.

2. Connect the power cord to the AC Adapter.

3. Plug the other end of the cable into the AC connector on your Aero 8000.

Make sure that the electrical outlet you plug the AC adapter into is easily accessible at

The device automatically switches to AC power without interrupting operation.

Power Cords

If you were not provided with a power cord for your computer or for an AC power acces­sory intended for use with your computer, you should purchase a power cord that is
approved for use in your country.

The power cord must be rated for the product and for the voltage and current marked on
the product’s electrical ratings label. The voltage and current rating of the cord should be
greater than the voltage and current rating marked on the product. In addition, the diame­ter of the wire must be a minimum of 0.75 mm2/18AWG, and the length of the cord must
be between 5 feet (1.5 meters) and 6.5 feet (2 meters). If you have questions about the type
of power cord to use, contact your Compaq authorized service provider.

A power cord should be routed so that it is not likely to be walked on or pinched by items
placed upon it or against it. Particular attention should be paid to the plug and electrical
outlet.

4-2

Using Power

WARNING: To reduce the risk of personal injury, electric shock, fire, or damage to the equipment:

• Do not disable the power cord grounding plug. The grounding plug is an important
safety feature.

• Plug the equipment into a grounded (earthed) electrical outlet that is easily accessible
at all times.

• Disconnect power from the equipment by unplugging the power cord from the electri­cal outlet.

• Do not place anything on power cords or cables. Arrange them so that no one may
accidentally step on or trip over them.

• Do not pull on a cord or cable. When unplugging from the electrical outlet, grasp the
cord by the plug.

Battery Information

Your Aero 8000 has a dual power supply that consists of:

• main battery (a rechargeable Li-Ion battery pack)

• backup batteries (2 rechargeable NiMH AAA cell batteries)

The main battery powers the Aero 8000 when it is not connected to an external power
source. The backup batteries, which come preinstalled, protect your saved data when the
main battery is drained or has been temporarily removed (for example, when you are
replacing the main battery).

Checking Battery Power Levels

To see the estimated amount of remaining battery power for the main and backup batter­ies, press the Battery Status key (Fn + battery status). You can also access this information
by selecting StartÆSettingsÆControl Panel. Double-click the Power icon, then select
the Battery tab.

NOTE: The amount of remaining battery power is an estimate. The actual amount of remaining
power can vary, depending on your Aero 8000 usage and operating conditions.

Recognizing Low Battery Indicators

To protect against data loss, the following precautionary measures are built into your
device:

• Low battery icons notify you when the condition of any battery drops below Good.

• A warning message appears on the screen when any battery reaches a critical low
level.

• A final warning message and a low battery shutdown (which saves all data in memory)
occur when the batteries are too low to run the device.

Using Power

4-3

Low Battery Icons

The Aero 8000 displays various battery icons in the status area of the taskbar when the
battery is low. When you see a low or very low battery icon, save your work, turn off the
device, and recharge the battery as soon as possible.

Critical Low Battery Warning

If no action is taken to resolve the low battery condition described above, a critical low
battery warning appears on the screen when the battery enters a very low state. When you
see this warning, take immediate action by saving your data, then connect the AC adapter
to your device until the battery pack recharges.

CAUTION: To avoid losing data stored in memory, do not allow the backup batteries to run down.
Connect to AC power as soon as you are notified that backup battery power is low. Do not remove
the main and backup batteries at the same time. Doing so will cause data, configuration settings,
and user-installed programs to be lost.

Low Battery Shutdown

When the main battery is too low to run the device, a final warning message appears noti­fying you that your Aero 8000 can no longer run and will be shut off. This is followed by
an automatic shutdown which saves all data and suspends operation until the device is
connected to external power.

Conserving Battery Power

To get the longest life from your batteries, follow these guidelines when using your Aero
8000:

• Use external power for PC Card operations.
PC Card modems and other PC Cards use large amounts of power to operate and can

quickly drain the batteries in your device. Use AC power or automobile power for PC
Card operations whenever possible.

• Limit PC Card use when you must use battery power.
When using battery power, limit the amount of time that you use the PC Card, and

remove it from the PC Card slot when it is not in use.

• Use external power for communications connections.
Extended connections (communicating via the modem, serial port, or IR port) can

quickly drain batteries. Use the AC adapter to connect to an external power source
when your PC companion is communicating through one of these channels.

4-4

Using Power

• Limit the use of backlight.

• Minimize backlight use when you are operating on battery power.

• When using the backlight and battery power, use the lowest level of backlight

needed to see the screen.

• Use Backlight Properties in the Compaq Utilities to automatically dim backlight

brightness when running on battery power.

• Shorten auto-suspend time.
Your Aero 8000 is configured to automatically suspend operation to conserve battery

power if you have not used the keyboard or touch pad after three minutes. To shorten
auto-suspend time, follow these steps:

1. Select StartÆSettingsÆControl Panel, then double-click the Power icon.

2. Select the Power Off tab, then select another auto-suspend setting.

NOTE: Your Aero 8000 does not auto-suspend while communicating through the

modem, serial port, IR port, or docking station.

• Enable suspend while on external power.
To auto-suspend the device while it is connected to AC power or automobile power,

follow these steps:

1. Select StartÆSettingsÆControl Panel, then double-click the Power icon.

2. Select the Power Off tab, then place a check in the appropriate checkbox.

• Turn off sounds.
Select StartÆSettingsÆControl Panel, then double-click the Volume & Sounds icon

and turn off sound events that you do not need.

Replacing Batteries

WARNING: To reduce the risk of injury or damage to the battery pack, do not crush, puncture, or

incinerate the battery pack or short the metal contacts. Do not attempt to open or service the bat­tery pack.

Observe the following precautions when replacing batteries:

• Use only battery packs purchased through Compaq or a Compaq-authorized dealer.

• Keep track of the main and backup battery life by frequently checking battery status. If
the batteries used for both power supplies are low at the same time, data stored in
memory can be corrupted or lost.

IMPORTANT: Before replacing any batteries, Compaq recommends performing a data backup.
For complete instructions on this, see Using the Backup and Restore Utilities.

Using Power

4-5

Replacing the Main Battery

When replacing the main battery, use a rechargeable Li-Ion battery pack.

WARNING:

This device contains a lithium ion battery pack. There is a risk of fire and chemical
burn if the battery pack is handled improperly. Do not disassemble, crush, puncture, short exter­nal contacts, dispose in water or fire, or expose to temperatures higher than 140ºF (60ºC). Do not
attempt to open or service the battery pack.

CAUTION:

Do not remove both the main and backup batteries at the same time. Doing so will
cause data, configuration settings, and user-installed programs to be lost.

To replace the main battery, follow these steps:

1. Save your work.

2. Turn off the Aero 8000 by pressing the power button.

3. Close the device and turn it over.

4. Release the battery by sliding the latch, then removing the old battery pack from the

device.

5. Install the new rechargeable Li-Ion battery pack.

4-6

Using Power

6. Connect the device to AC power and allow the battery pack to charge for three hours.

7. Turn over your device, raise the lid, and press the power button to resume operation.

Replacing the Backup Battery

T wo Ni MH AAA cell batteries (available through your local reseller) come preinstalled in
the device. Be sure to replace the backup batteries as soon as possible when they no longer
hold a charge (such as when the low battery icon appears in the status area of the taskbar).

WARNING:

This device contains an internal battery-powered real-time clock circuit. There is a
risk of explosion and injury if the batteries are incorrectly replaced or improperly handled. Do not
attempt to recharge, disassemble, immerse in water, dispose of in fire, or expose to temperatures
higher than 140ºF (60ºC). Do not attempt to open or service the batteries. Replace the batteries
only with batteries designated for this product and approved by Compaq.

CAUTION:

Do not remove both the main and backup batteries at the same time. Doing so will
cause data, configuration settings, and user-installed programs to be lost.

To replace the backup batteries, follow these steps:

1. Save your work.

2. Turn off the Aero 8000 by pressing the power button.

3. Close the device and turn it over.

4. Loosen the screw on the backup battery compartment cover using a small flat head

screwdriver.

5. Remove the compartment cover and old batteries.

6. Wipe the surface of the new backup batteries with a soft cloth, then place them in the

backup battery compartment.

Using Power

4-7

7. Replace the compartment cover and tighten the screw.

Disposal and Recycling of Used Batteries

Disposal of batteries should comply with country, state, province, and local regulations.

4-8

Using Power

Resetting Your Aero 8000

During a severe system lockup or when a malfunction cannot be corrected any other way,
you may need to completely reset and restart your device. Your Aero 8000 can be reset
two different ways, depending upon your situation and the action that is called for: normal
reset, which does not affect data that has been saved in memory, and full reset, which
erases memory contents and settings.

Performing a Normal Reset

A normal reset restarts your Aero 8000 much like pressing Ctrl + Alt + Del restarts a
computer. To perform a normal reset, follow these steps:

WARNING:

1. Save all work (if possible).

IMPORTANT:

2. Close the lid and turn over the device.

3. Using a paper clip tip, press the reset button.

All unsaved work will be lost.

Do not press the power button to turn off the device.

4. The device automatically restarts.

Using Power

4-9

Performing a Full Reset

A full reset restarts your device and removes all information that was stored in memory,
such as your data files and your system settings.

NOTE:

If you saved your data using one of the backup and restore utilities provided with your
Aero 8000, it is possible to restore your saved data after performing a full reset. For more on using
the backup and restore utilities, see "Using Compaq Software".

To perform a full reset, follow these steps:

1. If using external power, disconnect the device from the AC adapter.

2. Close the lid and turn over the device.

3. Remove the main and backup batteries.

4. Wait at least 5 minutes, then replace the batteries.

5. Turn over the device, open it, and press the power button to restart the Aero 8000.

6. Run through the Welcome Tour again to reestablish your system settings.

NOTE:

saved data. Select

If you previously saved data using the backup utility, you will be prompted to restore your

Yes

if you wish to do so.

4-10

Using Power

chapter 5

W

INDOWS

CE

General Information

Starting Programs

Select the Start menu and then select the program name to open a program that isn't listed
on the desktop.

Using Context Help

For information about a program or dialog box, select StartÆHelp while using the pro­gram or dialog box. To see the name of a toolbar button, select and hold the cursor on the
button. Drag the cursor off the button so the system does not actually carry out the com­mand.

Opening the Shortcut Menu

Press ALT and click anywhere on the desktop.

Switching Between Menu and Toolbar

Use the slider to control the display of menus and the toolbar. To quickly switch between
menus and toolbar buttons, select the slider. Drag the slider left or right to display menus,
toolbar buttons, or a combination of both. To see both menus and toolbar buttons, drag the
toolbar below the menu bar.

Moving a File to a CompactFlash Card

1. Open the file you want to move.

2. Select FileÆSave As.

3. Save the file in the folder named for the storage card.

Windows CE

5-1

Deleting Information

You can delete such items as appointments, contacts, messages, notes, recordings, and
tasks.

1. Select the desired item in the list.

2. Click the Delete button.

Using Windows Explorer

Windows Explorer works almost exactly the same on your mobile device as it does on
your PC. See the topics below for information about the differences in operation for Win­dows Explorer on your device.

Navigating in File View

Going Forward and Backward

You can go up a level by selecting GoÆBack. To go down a level, select GoÆForward.

Using the Go Menu

T o quickly access the My Documents folder, select GoÆMy Documents . T o see all of the
folders you have accessed, select GoÆHistory. Double-click a folder to return to it.

Viewing Files as Icons or Lists

1. Select ViewÆLarge Icons or Small Icons to view icons.

2. Select ViewÆDetails to view a list.

Working with Files and Folders

Creating a New Folder

1. If necessary, open the folder where you want the new folder to reside.

2. Select FileÆNew Folder.

Adding a Folder to Your Favorites List

1. Open the folder.

2. Select FavoritesÆAdd to Favorites.

3. Type the shortcut name in the Name box.
To open a favorite file or folder, select Favorites and then select the folder. To organize

your favorites, select FavoritesÆOrganize Favorites.

5-2

Windows CE

Transferring a File using Infrared

To send a file, select the file, line up the infrared ports, and select FileÆSend toÆInfra-
red Recipient. To receive a file, line up the infrared ports and select FileÆReceive.

Switching to the Internet

Type a URL in the Address bar.

Programs

The basic set of Windows CE programs is installed on your Compaq Aero 8000. You can
switch to any program by selecting from the Start menu or by pressing a program button
on the device. The program buttons use icons to identify which programs they access.

NOTE:

The pre-installed programs on your device are stored in ROM (read-only memory) and
cannot be removed or lost. You can install additional software that will be placed in RAM (random
access memory). Programs placed in RAM can be removed. See the ActiveSync Help on your
desktop computer for information on installing third party software.

Table 8: Windows CE Programs

Program Description

Calendar

Contacts
Inbox
Tasks
Microsoft Pocket Access
Microsoft Pocket Excel
Microsoft Pocket PowerPoint
Microsoft Pocket Word

Keep track of your appointments and create meet­ing requests.

Keep track of your friends and colleagues.

Send and receive e-mail.
Keep track of your tasks.
View and create Pocket Access databases.
View and create Pocket Excel documents.

View PowerPoint presentations.

View and create Word documents.

ActiveSync

PC Link
Remote Networking

Terminal

Initiates synchronization with your desktop com­puter from your device.

Initiates a connection with your desktop computer.

Set up connections with other computers or the
Internet.

View and download files from a bulletin board or
send and receive e-mail.

Windows CE

5-3

Table 8: Windows CE Programs

Program Description

Microsoft Voice Recorder
Microsoft InkWriter
World Clock

Calculator
Solitaire
Microsoft Pocket Internet Explorer
Windows Explorer

Microsoft ActiveSync

Introduction

This chapter provides information on Microsoft ActiveSync and synchronization possibil­ities. These features allow you to successfully synchronize files between your Aero 8000
and your desktop computer. This process includes:

Record your spoken ideas.
Create handwritten or typed notes and drawings.
Set the date, time, and alarm for your home city

and the city you are visiting.
Perform calculations.
Entertain yourself while on the road.
Browse the Internet.
Allows you to manage your files.

• installing ActiveSync

• setting up a partnership

• synchronizing and converting files
Microsoft ActiveSync enables you to synchronize the information on your desktop com-

puter with the information on your device. Synchronization is the process of comparing
the data on your device with your desktop computer and updating both computers with the
most recent information. For example:

• Keep Pocket Outlook data up-to-date by synchronizing your mobile device with your

choice of Microsoft Outlook (Inbox synchronization with Outlook Express in not cur­rently supported), Microsoft Schedule+, or Microsoft Exchange on your desktop com­puter.

• Synchronize Word and Excel documents, Access and other ODBC databases and

tables, and InkWriter documents between your device and desktop computer. Your
files are automatically converted to the correct format.

With ActiveSync, you can also:

• back up and restore your device data.

• add and remove programs on your device.

• copy (rather than synchronize) files between your device and your desktop computer.

5-4

Windows CE

Installing ActiveSync and Setting Up a Partnership

1. If you want to upgrade to Microsoft Outlook 98, install it first.

2. Locate the synchronization cable that came with your device. Use this cable to connect

your device to your desktop computer.

3. Insert the Desktop Software for Microsoft Windows CE compact disc into your CD-

ROM drive.

4. The ActiveSync Setup Wizard starts automatically. If it doesn't, type d:\setup where d

is your CD-ROM drive.

5. Follow the directions on your screen.
Once installation is complete, a wizard will instruct you to connect your device and desk-

top computer and guide you through setting up a partnership and performing your first
synchronization. Some items, such as messages, are not synchronized by default. To
change the type of items that get synchronized after you've completed the wizard, select
your device icon in the Mobile Devices folder and then click ActiveSync Options on the
Tools menu.

If you are synchronizing with a computer running Windows 95, you can also use an IR
connection to synchronize. For more information, see ActiveSync Help.

NOTE:

information on your device is ever corrupted or lost. Connect your device and then click

Restore

up may take some time, depending on how much information you have on your device. Subse­quent backups will be faster if you select

Regularly back up your device data on your desktop computer using ActiveSync in case

on the

Tools

menu in the Mobile Devices folder on your desktop computer. Your first back

Incremental

.

Synchronizing and File Conversion

One way to move documents to your device is to simply connect your device and desktop
computer, open your device icon in the Mobile Devices folder, and drag the files. Copies
of the files will be placed on your device, and files will be automatically converted to a
format that the device can read.

However, if you have documents that you update frequently on both your device and desk­top computer, you may want to synchronize the copy on your desktop computer with the
one on your device so that you always have an up-to-date copy on both computers. To do
so, store the files you want to synchronize in the Synchronized Files folder on the device
and desktop computer. During synchronization, files are updated in both locations.

NOTE:

top computer, the Synchronized Files folder is called device Synchronized Files, where device is
the name of your device. If you are using Windows 95, the folder is located in the My Documents
folder (c:\My Documents\device Synchronized Files). If you are using Windows NT, the folder is
located in the Personal Folder (c:\Winnt\Profiles\your username\Personal\device Synchronized
Files).

On the device, the Synchronized Files folder is in the My Documents folder. On the desk-

Backup/

Windows CE

5-5

When you transfer a file from your desktop computer to your device, the file is converted
to a format that the device can read. During file conversion, some of the file's attributes
may be changed or removed, and the file extension is changed. For example, when you
transfer a Microsoft Word file to your device, some of the file's formatting may be
removed or changed, and the file extension is changed to .pwd (Pocket Word).

When this file is transferred back to the desktop computer, the file extension is converted
back to .doc, but any changed or removed formatting will still be lost. Therefore, if you
are using the Synchronized Files folder to transfer files and you want to preserve all for­matting in the original document, keep a copy of the original file in another folder.

See ActiveSync Help for specific information on how file attributes are affected during
conversion.

NOTE: If you have password protection on an Excel or Word file on your device, you must first
turn off the password protection before the file is synchronized with the desktop computer. To do
so, open the file, select File, select Password, and clear the Password field.

Remote Synchronization

You can synchronize with your desktop computer while away from the office by connect­ing to your network or directly to your computer via a modem attached to your computer.

Getting Help on ActiveSync

For additional setup, usage, and troubleshooting information, see online Help in the desk­top computer by choosing ActiveSync Help Topics on the Help menu in the Mobile
Devices folder.

Calculator

Switching Between Views

You can switch between Standard (view full calculator) and Pop-Up (view entry box only)
views. If you are in the Standard view and want to display the Pop-Up view , click the Pop-
Up button. To display the Standard view from the Pop-Up view, click the Standard but-
ton.

5-6

Windows CE

Using the Paper Tape

The paper tape appears on the left side of your Aero 8000 screen and displays the most
recent 100 lines of calculation. You can select a value from the paper tape, copy it, and
paste it into another program.

If you are entering a number that you have previously used in a calculation, and it appears
on the paper tape, you may use that information as a shortcut. Simply double-click on the
line of the paper tape containing the number and that number (and function, if necessary)
appears in the entry box.

You can clear all information from the paper tape by selecting EditÆClear Paper Tape.

Storing Numbers

The Calculator contains memory functions that allow you to store numbers. Click the M+
button to activate the memory storage function. An M appears in the box to the left of the
entry box. If you store another number in memory , t he system adds this to the number cur­rently in memory.

T o add the displayed number to the num ber already in memory , click t he M+ button again.
You can check the number in memory by clicking the MR button. If you need to clear the
information in memory, click MC.

Calendar

Introduction

Use Calendar to schedule appointments, meetings, and other events. You can check your
appointments in one of several views (Day, Week, Month, Year, and Agenda) and set Cal­endar to remind you of your appointments with a sound or other notification method.

If you use Schedule+ or Outlook on your desktop PC, you can synchronize Calendar
entries between your Aero 8000 and PC. For more information, see Synchronizing

Appointments.

Appointments

Going to a Date

1. Select GoÆGo To Date and pick a date.

2. Select ViewÆDay, Week, Month, or Year and select a date.

3. Select GoÆGo To Today to go to the current day.

Windows CE

5-7

Adding an Appointment

1. Select FileÆNew Appointment.

2. Enter a description and a location.

3. Adjust the date and time, if necessary.

4. Click the Notes button to add appointment notes. Then click in the Notes area and

enter your notes.

5. Click the Categories button to assign an appointment to a category. Then select a cat-

egory from the list and select other desired options.

NOTE: To quickly add an appointment in Day view, click the time and enter the description. Enter
a location in parentheses if you want Calendar to recognize it as the location.

Adding or Deleting an All-Day Event

1. Select FileÆNew All Day Event.

2. Complete the information in the appointment card.

NOTE: To delete an all-day event, select ViewÆAgenda, click on the event, and then select
EditÆDelete Item.

Setting a Reminder

1. Open the meeting or appointment.

2. Select Reminder.

3. Click the Reminder button (has a picture of a bell) and select how soon before the

appointment you want to be notified.

4. Click Reminder Options to change the notification type. The options available

depend on the device you are using.

Sending a Meeting Request

Before you can send a meeting you have scheduled, you must enter e-mail addresses in
Contacts and set up Inbox so that it can connect with the source of your e-mail. You also
must have a default e-mail service selected to send meeting requests.

1. Select ToolsÆOptions and select an e-mail service from the Mail transport list. If

you synchronize e-mail between your device and PC, select ActiveSync from the Mail
transport list.

2. Select FileÆMeeting.

3. Enter the description and location.

4. Select the date, time, and other information.

5. Select the attendees' names and e-mail addresses under Contact. The meeting request

is sent the next time you connect to your mail server.

5-8

Windows CE

Finding an Appointment

1. Select ToolsÆFind.

2. Enter the search data (name, time, or other data) in Find. If you have looked for this

item before, select its name from the list.

3. Verify Appointments (all) or Appointments (recurring only) is listed in Type.

4. Click Find Now.

Changing Appointments

Editing an Appointment

Double-click the appointment and make the necessary changes on the appointment card.

NOTE:

Events list. If you want to change the time duration in Day or Week view, select the appointment
and drag the upper or lower triangle to the desired time.

To select an all-day event, switch to Day or Agenda view and open the event in the All Day

Editing the Recurrence Pattern

1. Select the This item occurs once list on the appointment card check box.

2. Choose a pattern from the list, or select Edit Pattern to open the Edit Pattern wizard

and create a new recurrence pattern.

3. Follow the steps in the wizard.

NOTE:

To remove a recurrence pattern, click

Remove Recurrence

in the Edit Pattern wizard.

Moving an Appointment

In Day or W eek view, drag the appointment to the new day or time slot. You may just want
to make changes to the appointment.

Adding Notes

1. Click the Categories/Notes button in an appointment card.

2. Click in the Notes area.

3. Select View and select an input method.

4. Enter your notes.
When you are in the notes area, the InkWriter input methods, formatting functions, and

editing functions are available to you. For more information, see InkWriter.

Windows CE

5-9

Organizing Appointments

Changing Your Schedule's Design

1. Select ViewÆDay, Week, Month, Year or Agenda.

2. Select ViewÆNumber of Days in Day or Week view to set the number of days to dis-

play.

3. Select ViewÆHalf-Hour Slots in Day or Week view to display half-hour time incre-

ments.

4. Select ViewÆWide Day View in Day view to remove the month calendar and active

task list. Only appointment information displays.

Reordering Columns

You can reorder the columns by selecting ToolsÆCustomize Columns. To add a field,
select it from the Available fields list, and click Add. You can display up to 10 columns.
To remove a field, select it from the Show these fields list and click Remove. To arrange
fields, select a field and click Move Up or Move Down. T o restore the default fields, click
Reset.

Changing Categories

Categories may be changed by selecting EditÆCategory List. To add a category, enter it
in the New category box, and click Add. To delete a category, select it in the list and click
Delete. Items assigned to deleted categories keep their assignments. To restore the default
categories, click Reset.

NOTE:

The categories you create in Calendar are also available in Contacts and Tasks.

Displaying a Subset of Your Schedule

1. Click the All Items button. If you have used the filter before, the button displays the

name of the category you used last.

2. Select the category you want to display.

3. Select All Items to clear the category you selected in step 2 and to view all of your

appointments.

NOTE:

4. If no categories appear in the list, you have not assigned appointments to any catego-

If you do not see the

ries. Double-click an appointment, click the Categories button, and select the category
you want.

All Items

button, slide the gripper to the left.

5-10

Windows CE

Printing Appointments

1. Select FileÆPrint.

2. Select the printing options you want in Printer.

3. Select a start date and end date.

4. In Fields, select the type of information you want to print for each appointment.

5. In Selection, select to print Appointments or Events. To print your whole calendar,

select All Data.

NOTE: Port

path to the network printer in the

lists the available printer ports. If Network is selected from the Port list, enter the

Net Path

box.

Changing Options for Calendar

Select ToolsÆOptions and select your desired options.

NOTE:
Mail transport

icons to display. To view your appointment information in another font, click
select desired options.

Synchronizing Appointments

Calendar items stored on your device can be synchronized with Schedule+ or Outlook on
your desktop PC. The Appointment synchronization service is automatically enabled in
ActiveSync.

New items entered on one computer are copied to the other during synchronization. When
you synchronize, typed notes from your device are added to your Schedule+ or Outlook
data, while handwritten notes and drawings are saved as metafiles (pictures) and added to
Outlook only. For specific instructions on setting up and using ActiveSync, see Synchro-

nization

You can view the list of mail services available for sending meeting requests by selecting

. To see features, such as notes or reminders, select

Show icons

Choose Font...

and select the

and

Windows CE

5-11

Contacts

Introduction

Contacts maintains a list of your friends and colleagues so that you can easily find the
information you’re looking for, whether you're at home or on the road. Y ou can enter both
personal and business information. If you use Schedule+ or Outlook on your desktop PC,
you can synchronize contacts between your Aero 8000 and PC.

Adding and Working with Contacts

Creating a Contact

1. Select FileÆNew Contact.

2. Enter the contact's name.

3. Enter information in the appropriate fields.

4. Select the Business (displays the image of a briefcase) or Personal (displays the image

of a house) button and continue entering information in the appropriate fields.

You can assign a category or add a note to a contact by selecting the Categories/Notes but­ton (displays the image of a note). Click Other and select a field to add a field.

Updating a Contact

Updating a contact is as easy as double-clicking the contact in the contacts list and making
the change(s) to the contact card.

Duplicating a Contact Card

You can make a duplicate of a contact card while in the contact list by selecting the entry
and selecting EditÆCreate Copy.

Finding a Contact

1. Select ToolsÆFind.

2. Enter the name, phone number, or other data you want to find. If you have looked for

this item before, select its name from the list.

3. Verify Contacts appears in Type.

4. Click Find Now.

5-12

Windows CE

Viewing Details about a Contact

Contacts contain details that you can view by opening the contact and selecting the Busi­ness, Personal, or Categories/Notes button, depending on the details you want to view.
You can even sort the contact information to narrow your scope.

Sending a Message to a Contact

Before you can send a message to a contact, you must set up a connection to a mail server
and set up Inbox. Select one or more contacts to receive your message, but take note that
combined e-mail names are limited to 255 characters. Select ToolsÆSend Mail to Con­tact and compose your message in Inbox. When you are done, select FileÆSend.

Transferring a Contact using Infrared

Using the infrared ports to send contacts gives you a quick way to exchange data. Select
the contact to send and line up the infrared ports. Select FileÆSend and the contact trans­fers. You can receive a contact by lining up the infrared ports and selecting FileÆReceive.

Adding Notes

You can add notes to a contact card by clicking the Categories/Notes button and then
selecting the Notes area. Select View and select an input method to begin entering your
notes. When you are in the notes area, the InkWriter input methods, formatting functions,
and editing functions are available. For more information, see InkWriter.

Organizing Contacts

Sorting the Contact List

Select the heading of the column you want to sort by. The triangle in the column heading
indicates ascending or descending order. Select the heading again to reverse the order.

Reordering Columns

1. Select ToolsÆCustomize Columns.

2. To add a field, select it from the Available fields list and click Add. You can display

up to 10 columns.

3. To remove a field, select it from the Show these fields list and click Remove.

4. To arrange fields, select a field and select Move Up or Move Down.

5. To restore the default fields, click Reset.

Windows CE

5-13

Changing Categories

1. Select EditÆCategory List.

2. To add a category, enter it in the New category box, and click Add.

3. To delete a c a tegory, select it in the li st and cl ick Delete. Items assigned to deleted cat-

egories keep their assignments.

4. To restore the default categories, click Reset.

NOTE:

The categories you create in Contacts are also available in Calendar and Tasks.

Displaying a Subset of Your Contacts

1. Click the All Items button. If you have used the filter before, the button displays the

name of the category you used last.

2. Select the category you want displayed.

3. To view all of your tasks, select All Items to clear the category you selected in step 2.

NOTE:

a contact, click the Categories/Notes button, and select the category you want.

If no categories appear in the list, you have not assigned any contacts to categories. Open

Printing Contacts

You can print contacts by selecting FileÆPrint and selecting the printing options you
want. Select Port to list the available printer ports. If Network is selected from the Port
list, enter the path to the network printer in the Net Path box.

Changing Options for Contacts

Change contact options by selecting T oolsÆOptions and selecting the desired options. All
of your contacts are recorded with the default country and area code you selected. To view
your contact information in another font, select Choose Font and select desired options.

Synchronizing Contacts

Contacts stored on your Aero 8000 can be synchronized with Schedule+ or Outlook on
your desktop PC. The Contact synchronization service is automatically enabled in Active­Sync. New items entered on one computer are copied to the other during synchronization.
When you synchronize, typed notes from your handheld device are added to your Sched­ule+ or Outlook data, while handwritten notes and drawings are saved as metafiles (pic­tures) and added to Outlook only. For specific instructions on setting up and using
ActiveSync, see Synchronization.

5-14

Windows CE

Inbox

You can send and receive e-mail by synchronizing with your PC, or by connecting to a
POP3 or IMAP4 server. Inbox contains an e-mail service for each method you use. For
example, if you receive e-mail through synchronization and through a connection to an
IMAP4 server, Inbox contains two services: ActiveSync and IMAP4 Mail. Each e-mail
service has its own folder hierarchy with four default folders: Inbox, Outbox, Deleted
(local), and Sent. The messages you receive and send through the mail service are stored
in these folders. You can also create additional folders within each hierarchy. For more
information, see Working with folders.

When using synchronization, messages are directly or remotely synchronized between
ActiveSync service in the device Inbox and a PC using ActiveSync and Microsoft
Exchange or Microsoft Outlook. The ActiveSync service in the device Inbox has already
been set up for you. You can also copy individual messages using Windows CE Inbox
Transfer and Microsoft Outlook.

When connecting to a POP3 or IMAP4 server, you use a modem to connect to your Inter­net service provider (ISP), or use a modem or Ethernet card to connect to the local area
network to which your mail server is connected. In addition to creating a connection to
your ISP network, you must create an e-mail service in Inbox.

Synchronizing E-Mail

How Inbox Synchronization Works

After enabling the Message synchronization service, e-mail messages are synchronized as
part of the general synchronization process. During synchronization:

• Messages are copied from the Inbox folder of Exchange or Outlook on your desktop

PC to the ActiveSync folder on your device. By default, you'll receive only the last
three days, the first 100 lines of each new message and no mail attachments or meeting
requests.

• The messages on the two computers are linked. When you delete a message on your

device, it's deleted from your desktop computer as well the next time you synchronize.

• Messages in the Outbox folder on your device are transferred to Exchange or Outlook

and then sent from those programs.

NOTE:

sage synchronization, your Aero 8000 device must have a single partnership with a desktop PC. If
you enable message synchronization and combine information, and then cancel the synchroniza­tion service, messages can remain permanently out of date. To resolve this problem, first save
important files, delete the partnership icon, and then create a new partnership. Storing large
amounts of messages on your device lowers performance. Keep the number of messages in the
Inbox folder on your desktop PC as low as possible so less information downloads during synchro­nization. For more information on synchronization, see Synchronization.

Message synchronization with Microsoft Outlook Express is not supported. To use mes-

Windows CE

5-15

Enabling Message Synchronization

The Message synchronization service is not automatically enabled. If you did not select
this service when you created the partnership with your device, you must enable it in
ActiveSync.

1. Disconnect your Aero 8000 from your desktop PC.

2. Open the Mobile Devices folder on your desktop PC and select your mobile device.

3. Select ToolsÆActiveSync Options.

4. Select Message under Synchronization Services, then click OK. ActiveSync goes

though the Initializing Synchronization process, but actual synchronization does not
occur.

5. Select ToolsÆActiveSync Options.

6. Select MessagesÆOptions to set message synchronization options.
Now your messages are synchronized based upon your synchronization settings. Automat-

ically upon connection, automatically whenever messages are out-of-date, or manually
whenever you choose Synchronize Now. For more information on synchronization, see

Synchronization.

Copying Inbox Messages

You can use Windows CE Inbox Transfer to copy or move specific messages between
Exchange or Outlook and your Aero 8000, and you can move them into folders other than
the Inbox. Because the messages on the two computers are not linked, you can modify or
delete messages from one location without affecting the other.

You can also use this method to move messages to your desktop computer that you've
received on your device from other services, such as paging and faxing services.

To open Windows CE Inbox Transfer, open Microsoft Outlook on your desktop PC and
select ToolsÆWindows CE Inbox T ransfer . Synchronize your messages to automatically
send messages from Outlook. For more information, see ActiveSync Help.

Connecting to a Mail Server

Setting Up a Mail Service

1. To connect to your POP3 or IMAP4 mail server, you need to set up an Inbox mail ser-

vice and a remote connection to the Internet or network to which the mail server is
connected. For more information on setting up a remote connection, see Remote Con-

nections.

2. Get the following information from your ISP or network administrator: POP3 or

IMAP4 server name, SMTP host name, user name, password, and domain name (for
network connections only).

3. Open Inbox and select ServicesÆOptions and select the Services tab.

5-16

Windows CE

4. Click Add.

5. Select POP3 Mail or IMAP4 Mail from the Service type list. POP3 is the most com-

mon mail protocol for ISPs.

6. Enter a unique name for the service. This name cannot be changed later.

7. Click OK.

8. Follow the steps in the setup wizard.
Other mail protocols, such as the protocol used by AOL, are not supported. In addition,

services that use special authentication, such as MSN, are not supported. However, you
can gain access to the Internet through these services. There may be third-party programs
available that would enable you to send and receive mail through proprietary protocols.
Try searching the Web on the keyword "Windows CE" to find third-party programs for
your device.

If you use the same service to connect to different mailboxes, set up and name a different
service for each connection.

Setting Service Definitions

The Mail Service Setup wizard appears after you add a service. If you are adjusting the
settings of an existing service, select ServicesÆOptions, select the service you are using,
and then Properties. In the Service Definition dialog box, complete the following entries
as needed:

1. Enter the name of the connection you created to connect the specified POP3 mail

server in the Connection box. If you are using a network (Ethernet) connection, select
Network Connection. If you're not using a network connection and you haven't set up
a remote connection, select Create new connection. In Remote Networking, create a
remote connection to use when connecting through the IMAP4 Mail service. For more
information on setting up a remote connection, see Remote Connections.

2. (POP3 only) Enter the name of the POP3 host mail server you use to receive and send

messages in the POP3 Host box. For more information, contact the mail system
administrator when the mail account is created.

3. (IMAP4 only) Enter the name of the mail server you use to receive and send messages

in the Server box.

4. Enter the user name or mail box ID assigned to you by the mail system administrator

in the User ID box.

5. Enter the password you use to access this mail account in the Password box. If you do

not want to be prompted to enter the password each time you connect, select Save
password.

6. (Windows NT only) Enter your domain name in the Domain box.

7. Enter the name in the SMTP Host box if your mail service uses a separate server for

SMTP. For more information, contact the mail system administrator.

Windows CE

5-17

8. Enter a return address in the Return Address box. The default return address is user-

name@POP3host name or username@Servername.

9. Click Next to continue.

Setting General Preferences

In the General Preferences dialog box, choose any of the following settings, all of which
are optional:

1. Select Disconnect service after actions are performed to automatically disconnect

from the server upon completion of all pending actions. When you connect, all actions
are pending. This option minimizes connect time and cost.

2. Select the time interval (in minutes) at which you want the service to check for new

mail from the Check for new mail every list. If the two preceding options are both
turned off, then your device stays connected but you must check for new mail manu­ally.

3. (POP3 only) Select Display a message box when new mail arrives to be informed that

new mail has arrived.

4. (IMAP4 only) Select Play a sound to be informed that new mail has arrived.

5. (POP3 only) Select Send using MIME format in order to send and receive an

extended character set. Using MIME may be necessary to correctly receive and dis­play all of the letters of certain written languages.

6. To save space on your device you can choose to download messages from only the last

few days by selecting Only display messages from the last 3 days.

7. Click Next to continue.

Setting Inbox Preferences

In the Inbox Preferences dialog box, select the options that determine how you connect
and transfer messages. These settings are optional.

1. Select Get message headers only to save space and time by downloading only head-

ers. You can select which messages you want to read or download at a later time.

2. Set the message length (number of lines) in Include number lines of the message

body that you want to save in storage memory. The number of lines is approximate.

3. Select Get full copy of messages to receive the full copy of all messages. However,

selecting this option increases the amount of time needed to download messages.

4. Select Get meeting requests to download and store copies of meeting requests. This

option is available for Microsoft Exchange servers only, and the mail system adminis­trator must enable the Microsoft Rich Text Format.

5. (POP3 only) Select Get file attachments to download and save files attached to mes-

sages. Selecting this option may use significant RAM and take longer to download.

6. Click Finish.

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Windows CE

You can use the POP3 Mail service by select Services and selecting the POP3 Mail service
you created. Then select ServicesÆConnect. To disconnect, select ServicesÆConnect
again.

Downloading Messages from the Server

When you download messages, you need to create two connections: a remote connection
and a mail server connection. The remote connection connects you to your ISP or net­work. The mail server connection downloads messages from your mail server to Inbox on
your device. When you select ServicesÆConnect in Inbox, Inbox starts a remote connec­tion using the connection you specified when setting up the current mail service. If you are
already connected through a remote connection other than the one you specified in the
mail service, you are asked if you want to use the current connection. If you choose not to,
you must disconnect from the current connection before you can check for new messages.
For more information on setting up a remote connection, see Remote Connections.

1. Select the Services menu and make sure that the service you want to use is selected

(has a bullet next to it).

2. Select ServicesÆConnect. The messages on your device and mail server are synchro-

nized.

3. Select FileÆGet Full Copy while in the message window if you read a message and

decide that you need the full copy. You can also tap ServicesÆGet Full Copy while in
list view. Receiving entire messages consumes storage memory. Select Ser-
vicesÆConnect to disconnect when you are finished.

Reading and Responding to Messages

Downloading Messages

You can receive the full content for individual e-mail messages without changing settings
or options. Select the message and then select ServicesÆGet Full Copy. When receiving
e-mail from a remote service, you automatically receive message headers. To receive the
entire message, adjust the message length limit for that remote service. When synchroniz­ing with your PC, you automatically receive up to 100 lines of a message. To make sure
you receive the entire message, change your options in ActiveSync. For more information,
see ActiveSync Help on your PC.

NOTE:

Replying to or Forwarding a Message

1. Open the message.

2. Select ComposeÆReply to Sender, Reply to All, or Forward.

3. Enter your response.

4. Click Send.
Selections in the Options dialog box determine whether the original text is included.

Receiving entire messages drains memory.

Windows CE

5-19

Adding the Sender to Contacts

Open the message and select ComposeÆAdd Sender to Contacts. A new contact card
opens with the sender’s name and e-mail address already entered. Enter other desired
information.

Checking Inbox Status

Check your Inbox status by selecting ComposeÆStatus. You can view details such as the
number of messages and attachments to be sent, deleted, copied, and downloaded the next
time you connect or synchronize.

Finding a Message

1. Select FileÆFind Message.

2. Enter the name, text, or other data you want to find. If you have looked for this item

before, select its name from the list.

3. Select Mail Messages in Type.

4. Click Find Now.

Including the Original Message in a Reply

1. Select ServicesÆOptions and select the Compose tab.

2. Select Include Body under Reply.

3. Select Indent to indent the original message.

4. Select Add leading character and add the character you want to add leading charac-

ters such as or * to the original message lines.

Enlarging the Message Font

1. Open the message you want to read.

2. Select FileÆLarge Font.

3. Select FileÆLarge Font again to return the font to its original size.

Composing and Editing Messages

Composing and Sending a Message

1. Select ComposeÆNew Message.

2. Enter the address of one or more recipients. If the recipient is listed in Contacts or

Address Book, enter a few letters of the recipient's name and select Com-
poseÆAddress Book.

3. Select FileÆAttachmentsÆAdd Attachment to attach a file.

4. Click Send. If you are working offline, the message moves to the Outbox folder and is

sent the next time you connect.

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Windows CE

Saving a Message

Select FileÆSave to save the message you are composing or editing. The message is not
sent and is saved in the Inbox folder of the active service.

Saving Copies of Sent Messages

After mailing, messages are not saved on your device unless you select the following:

1. Select ServicesÆOptions and select the Compose tab.

2. Select Keep a copy sent mail in Sent folder.

Address Book Options

Many mail servers, including Microsoft Exchange servers, have the ability to verify
names with an online address book, called a directory service, using LDAP (Lightweight
Directory Addressing Protocol). Inbox can use both a directory service and your Contacts
list to verify names you enter in the To, Cc, and Bcc boxes. When you create a mail ser­vice, your mail server is added to the Address tab, and you are given the opportunity to
enable it. If you did not enable it or if you want to use additional services, follow these
steps:

1. Select ServicesÆOptionsÆAddress.

2. Select which e-mail address field to check in Contacts in the In Contacts, get

addresses from list. Contacts are checked first unless you check None.

3. Select the check box next to your mail server and click OK.

4. Select Add to add a directory service.

5. Enter the name of the service that stores the Address Book in the Server box.

6. Ask your network administrator if authentication is necessary for your server. If so,

select Authentication is necessary on this server, and enter a user ID and password.

7. Select Check name against this server to have Inbox check this Address Book and

then click OK.

To delete an Address Book, select ServicesÆOptionsÆAddress. Then select the Address
Book and click Remove. You can change an Address Book's settings by selecting Ser-
vicesÆOptionsÆAddress. Then select the Address Book and click Properties.

Changing the Address Book

1. Select ServicesÆOptionsÆAddress.

2. Select which e-mail address list to check in Contacts from the In Contacts, get

address from list. Contacts is checked unless you select None.

3. Select an Address Book in the Installed services box.
To change an installed Address Book's settings, select the Address Book and click Prop-

erties.

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5-21

Messages

Moving or Copying a Message

CAUTION:

deleted from the server. Depending on the line limit you have set, the complete message may not
be moved.

1. Select the message.

2. Select FileÆMove To or FileÆCopy to.

3. Select the destination folder.
If you are working offline, the message is moved or copied from the server the next time

you connect.

When you move a message to your device, it and its attachments are permanently

Deleting a Message

1. Select the message and select FileÆDelete. Messages are moved to the Deleted folder

and deleted when you disconnect from your mail service or exit Inbox.

2. Select ServicesÆOptions and select the Delete tab.

3. Select Immediately to have messages delete as soon as you select FileÆDelete. The

Manually option holds deleted messages in the Deleted folder until you select
FileÆEmpty Deleted Items.

The On connect/disconnect option holds deleted messages in the Deleted folder until you
disconnect from the server. To delete server messages, your Aero 8000 must be connected
to the server.

5-22

Emptying the Deleted Folder

Empty the Deleted folder by selecting FileÆEmpty Deleted Items. This permanently
deletes messages in the Deleted folder. To check or adjust the current settings for deleting
messages, select ServicesÆOptions and select the Delete tab.

Usually when a message is deleted from the Mailbox folder on your Aero 8000, it is
moved to the Deleted folder and removed from the desktop PC and device the next time
you synchronize. Deleting messages while synchronizing with your PC can result in mes­sages becoming "stuck" in the Deleted folder on the device. Use the following steps to
permanently remove the message from your device:

1. Move the message from the Deleted folder to the Inbox folder.

2. Create a new folder.

3. Move the message from the Inbox folder to the folder you created.

4. Synchronize your Aero 8000 with your desktop PC.

Windows CE

5. Open the folder you created and delete the message.

6. Select FileÆEmpty Deleted Items.

Clearing Messages

When receiving mail from a remote server, select ServiceÆClear All. Memory space is
expanded on the device without actually deleting messages on the server. The next time
you connect, the messages are downloaded again.

Unmarking a Message

To unmark a message that is marked for download, move, or copy, double-click the
marked message.

Working with Meeting Requests

You must have Microsoft Outlook or Microsoft Exchange installed on your PC to use
meeting requests on your device. If you are using Exchange, your system administrator
must activate Rich Text Format on the IMAP or POP3 server. When using this format,
Inbox also downloads attachments. To save memory, attachments are deleted once they
are downloaded to your device unless you select the setting Get file attachments in the
Inbox Preferences dialog box.

Receiving Meeting Requests

To receive meeting requests from a remote server, you must select the Get meeting
requests setting in the Inbox Preferences dialog box. If you only receive message headers
and/or a limited number of lines per m essage, sele ct the mess age and sele ct ServicesÆGet
Full Copy. You automatically receive meeting requests when you synchronize your
device with your PC.

NOTE: To receive message requests from a remote server, the remote server must use Microsoft
Exchange and be configured properly. For more information, see your system administrator.

Responding to a Meeting Request

1. Open the meeting request.

2. Select the Accept, Tentative, or Decline button. The response is sent the next time

you synchronize with your desktop PC or connect to a remote server.

Working with Message Attachments

Receiving Attachments

When synchronizing with your desktop PC, you must select Include File Attachments
from the Inbox Synchronization Options box in ActiveSync. For more information, see
ActiveSync Help.

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5-23

You can receive attachments from a remote e-ma il service by sele cting the sett ing Get file
attachments in the Inbox Preferences dialog box. Embedded images and OLE objects

cannot be received as attachments but can be viewed as an attachment when using IMAP4
to receive e-mail.

Because ActiveSync is needed to convert file attachments, attachments received from a
remote server may not be converted to a file type that the device can display.

NOTE: If you receive the Error retrieving from POP3 server message, set the number of lines to
be downloaded to a higher number, such as 100 lines.

Checking Attachment Status

Any attachments sent with an e-mail message will be listed at the bottom of the message
in its own window. To hide this window, while viewing a message, select FileÆAttach­mentsÆShow Attachments.

Attachments that have not been downloaded appear shaded. To mark an attachment for
downloading, double-click it. The attachment will be downloaded the next time you con­nect or synchronize. To download the attachment immediately while connected, select
ServicesÆGet Full Copy.

Opening an Attachment

With the message open, double-click the attachment's icon at the bottom of the e-mail
message.

Storing Attachments

1. Select ServicesÆOptions and select the Storage tab.

2. Select to store messages on internal RAM or an external Compact Flash storage card.

3. Select your storage card from the list if you use more than one card.
Once you make the above selection, all e-mail messages are moved to the selected storage

card.

Deleting an Attachment

1. Select the attachment to delete an attachment from a message you are sending.

2. Select EditÆClear. To delete an attachment you have received, delete the message.

Attaching a File to a Message

1. Open the message.

2. Select FileÆAttachmentsÆAdd Attachment.

3. Select the file you want to attach.

NOTE: OLE objects cannot be attached to Inbox messages.

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Windows CE

Working with Folders

You can send or receive e-mail by synchronizing with your PC, or by connecting to a
POP3 or IMAP4 server. Each way of getting e-mail has it's own folder hierarchy. Each
hierarchy has three default folders: Inbox, Outbox, and Sent. You can create additional
folders within each hierarchy.

Messages received by synchronization are stored in the ActiveSync folder. Each time you
synchronize with your PC, messages are downloaded into the Inbox folder and sent from
the Outbox folder. Other folders you create on your device are not synchronized.

Messages or message headers received from a POP3 server are stored in a folder that bares
the same name you entered for the service when you created it. Each time you connect and
disconnect from the server, messages are downloaded into the Inbox folder and sent from
the Outbox folder. The server ignores other folders you create on your device.

Messages or message headers received from an IMAP4 server are stored in a folder that
bares the same name you entered for the service when you created it. IMAP4 folders work
differently than POP3 folders. Each time you connect and disconnect from the server,
messages are downloaded to the Inbox folder and to any other folders you have created
and marked as Offline. If you do not mark a folder as Offline, you will only be able to read
and respond to messages in that folder when you are connected to the server. Messages are
sent from the Outbox folder when you connect and disconnect from the server. If you have
opted to save sent messages, they are stored in the Sent folder.

Creating a Folder

1. Select FileÆFolderÆNew Folder.

2. Type a name for the folder.

Renaming a Folder

1. Select the folder you want to rename.

2. Select FileÆFolderÆRename Folder.

3. Type the new name for the folder.

NOTE:

servers.

You cannot rename default folders such as Inbox, and folders you create for IMAP4 mail

Deleting a Folder

1. Select the folder you want to delete.

2. Click the Delete button.

NOTE:

You cannot delete default folders such as Inbox.

Windows CE

5-25

Designating a Folder as Offline

Only IMAP4 folders can be designated as offline. Select the folder you want to designate
as offline, and select ServicesÆOffline Folder . If a folder is not designated as offline, you
are only able to read and respond to messages in that folder when connected to the server .
All IMAP4 default folders, such as Inbox, are automatically designated as offline.

Synchronizing Folders while Connected

When you connect to your desktop PC or to a POP3 server, the Inbox and Outbox folders
on your Aero 8000 are synchronized with the corresponding folders on your PC or POP3
server. To synchronize after the initial connection, select ServicesÆSend/Receive Mail.
When you connect to an IMAP4 server, Inbox, Outbox, and all folders marked as offline
are synchronized. To synchronize after the initial connection to a server, select Ser-
vicesÆSynchronize Folders.

InkWriter

Introduction

Using InkWriter with Rich Ink technology, you can write or draw on the screen, or type
using the keyboard. You can also edit and format what you've written or drawn. When you
write on the screen, you can apply formatting, such as bold and italic, to the words you
write. When you draw, you can resize and reshape the drawing and group it with other
drawings. If you do not see a menu or toolbar button, move the gripper to the left to see
more buttons or to the right to see more menus.

Creating and Managing Documents

Creating a Document

1. Select FileÆNew.

2. Select Document or Document from Template.

3. If you want to draw, select ViewÆDrawing and use the touch pad to draw. To type,

select ViewÆTyping.

4. When finished, select FileÆSave.
You can also create a drawing in Writing view by crossing three ruled lines on the first

stroke of the drawing.

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Windows CE

Creating a Template

1. Select FileÆNew.

2. Enter a format text for the template.

3. Select FileÆSave As.

4. Enter a name for your template in the Name box.

5. Select InkWriter Template (.pdt) in the Type box.
You can also select a predesigned template from FileÆNewÆDocument from Template.

Selecting a Page Style

Select ToolsÆOptionsÆand select the Page Style tab. Select one of the four page styles to
use in Writing view.

To view text against a yellow background, select Yellow background. While in Typing
view, no lines display. While in Drawing view, a grid pattern is always displayed. If Yel-
low Background is selected, the background is yellow in all views.

Adjusting Saving Options

Select ToolsÆOptions and select the Save tab. Select desired options.

Transferring a Document using Infrared

To send a document, open the document, line up the infrared ports, and select FileÆSend
ToÆInfrared Recipient. To receive a document, open Windows Explorer, line up the
infrared ports, and select FileÆReceive.

E-mailing a Document

If an e-mail program is installed on your device and the program supports attachments,
open the document and select FileÆSend ToÆMail Recipient. The e-mail program opens
and the InkWriter document is automatically attached to the message. For more informa­tion, see Inbox.

Editing Documents

Finding Typed Text in a Document

1. Select EditÆFind in Typing view.

2. Enter the text you want to find.

3. Select desired search options and click Find Next.

Windows CE

5-27

Replacing Typed Text

1. Select EditÆReplace in Typing view.

2. In the Find what box, type the text you want to find.

3. In the Replace with box, type the replacement text.

4. Click Find Next.

5. Click Replace to replace individual instances, or Replace all to replace all instances.

Selecting Text and Drawings

You can select text in Typing view by selecting or clicking and dragging the cursor across
the text. To select text in Writing view, click the Select button and drag the cursor across
the text you want to select. To select a drawing in Drawing view, click the Select button
and draw a box around the area of the drawing you want to select.

Select a drawing in Typing or Writing view by selecting the drawing. To select a word
while typing, double-click anywhere in the word. To select a paragraph while typing, tri­ple-click anywhere in the paragraph.

Zooming In on Text and Drawings

From any view, select ViewÆZoom and select a percentage. You can enter an exact per­centage by selecting ViewÆZoomÆCustom, and enter a percentage in the Zoom box.

Wrapping Text to Screen

From any view, select ViewÆWrap to Window. Notes wrap to a six-inch width when
Wrap to Window is not selected.

Viewing Full Screen

From any view , select ViewÆFull Screen. To use the toolbar , select Restore at the bottom
of the screen.

Formatting Text

Creating Bulleted Lists

From Typing view:

1. Click the Bullets button.

2. Type the first item.

3. Press ENTER, type the next item, and repeat as needed.

4. Click the Bullets button again to end the list.

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Windows CE

From Writing view:

1. Write a list of items.

2. Click the Select button, and select the list.

3. Click the Bullets button.

Selecting a Different Font or Style

1. Select the text in Writing or Typing view.

2. Select FormatÆFont, Ink, Drawing....

3. Select desired options.

4. Select Set as Default to set the new font and/or style as the default for all new docu-

ments. To apply the default font and style to selected text, select Apply Default.

5. Select a new line thickness from the Pen W eight list. You can also select a new line or

font color from the Line Color list.

Changing Font Formatting

Select the desired text in Typing or Writing view and click the Bold, Italic, or Underline
button.

T o change the color of the text, select FormatÆFont, Ink, Drawing... and select the color
you want from the Line Color list.

Adjusting the Paragraph Alignment

Select the paragraph whose alignment you want to change in Typing or Writing view and
then select the Align Left, Center, or Align Right button. To see more formatting options,
select FormatÆParagraph.

Indenting a Paragraph

Select the paragraph or paragraphs you want to indent in Typing or Writing view and
select FormatÆParagraph. Adjust the indentation settings as needed.

Formatting Drawings

Correcting a Drawing's Shape

It's not always easy to draw the perfect rectangle, circle, triangle or straight line. Use Ink­Writer's Shapes command to make your drawings more precise.

1. Select ViewÆDrawing and create a drawing with the basic shape you want.

2. Select the drawing.

3. Select FormatÆShapes.

4. Select desired shape.

Windows CE

5-29

Aligning a Drawing

To align drawings together, select two or more drawings and use one of the following
commands:

• To align drawings to the left of the selection area, select the Align left button.

• To align drawings to the right of the selection area, select the Align right button.

• To align drawings to the top of the selection area, select the Align top button.

• To align drawings to the bottom of the selection area, select the Align bottom button.

NOTE: The above buttons become active once you select two or more drawings.

Centering a Drawing

To center drawings on a vertical or horizontal axis, select two or more drawings and use
one of the following commands:

• To center drawings vertically in the selection area, select the Center Vertically button.

• To center drawings horizontally in the selection area, select the Center Horizontally

button.

NOTE: The above buttons become active once you select two or more drawings.

Changing the Layered Order of Drawings

Select two or more drawings and then use one of the commands below:

• To bring a drawing to the top of the stack, select FormatÆBring to Front.

• To move a drawing to the bottom of the stack, select FormatÆSend to Back.

• To bring a drawing up one level in the stack, select FormatÆBring Forward.

• To move a drawing back on level in the stack, select FormatÆSend Backward.

Grouping Drawings

Select two or more drawings and click the Group Objects button. This button becomes
active once you select two or more drawings. To ungroup drawings, select the drawings
and select the Ungroup Objects button.

Changing Line Thickness and Color

1. Select the drawing.

2. Select the Font, Ink, Drawing button.

3. Select a thickness from the Pen Weight list.

4. Select a color from the Line Color list.

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Windows CE

Filling a Drawing with Color

1. Select the drawing.

2. Select the Font, Ink, Drawing button.

3. Select a color from the Fill Color list.

Printing Documents

Select FileÆPrint and select the printing options you want. Port lists the available printer
ports. If Network is selected from the Port list, enter the path to the network printer in the
Net Path box.

Changing Options for InkWriter

Select ToolsÆOptions and select the General tab. Then select desired options. To auto­matically scroll when needed, select Scroll upon reaching last line.

Setting a Password for a Document

1. Select FileÆPassword.

2. Type and verify the password.

3. Select FileÆSave to retain the password.
You cannot synchronize documents that are password protected. You must remove the

password protection in the appropriate program on your PC or device, and then synchro­nize. Once synchronized, you can reset password protection.

Synchronizing Documents

Documents are synchronized using the File synchronization service in ActiveSync. The
service is enabled automatically. Documents on your device are automatically synchro­nized with documents in a folder on your desktop computer named device
name_Synchronized Files.

You can view documents in this folder by double-clicking your device icon in the Mobile
Devices window. This folder is stored in one of the following locations:

• Windows 95: My Documents\device name_Synchronized Files

• Windows NT: WINNT\Profiles\your username\Personal\device name_Synchronized

Files

ActiveSync converts documents during synchronization. For more information on docu­ment conversion, see ActiveSync Help on your desktop PC. If you mark a document as
hidden on your desktop, the document is deleted from your device the next time you syn­chronize. When you delete a document on either your desktop computer or your device,
the document is deleted in the other location the next time you synchronize.

Windows CE

5-31

Pocket Access

Introduction

Microsoft Pocket Access is a companion program that contains Microsoft Access features
that are essential for mobile professionals. You can synchronize information from Access,
SQL Server, and other ODBC databases with Pocket Access on your device. Access files
(.mdb) and SQL Server database (or other ODBC database) information is converted into
a Pocket Access (.cdb) file. While on the road, you can update and query data in the corre­sponding tables. Once you return home or back to the office, synchronize the new infor­mation with the data accessed from your PC.

You can also create databases on your device while you are away and synchronize the
information with your PC when you return. During synchronization, Pocket Access files
(.cdb) are converted to Access files (.mdb). Pocket Access databases are limited to 65,536
records.

The Windows CE Store enables you to store tables and SQL procedures created on your
device without creating a database. To vi ew information located in the Windows C E Store,
select FileÆRecent FilesÆWindows CE Store. Tables located in the Windows CE Store
cannot be synchronized with your PC. However, you can copy the information from your
device to your PC.

Pocket Access Help explains the features and procedures for using Pocket Access as it is
sold with your device. However, programmers can use Microsoft ActiveX Data Objects
for Windows CE (ADOCE) and Microsoft Visual Basic or Visual C++ to develop custom
database solutions. For more information, see www.microsoft.com/windowsce/.

Synchronizing and Copying Pocket
Access Information

Introduction

Databases are synchronized using the Table synchronization service in ActiveSync. The
service is not enabled automatically . Once you have enabled Table synchronization, select
which tables and fields you want to synchronize. If you want to make sure you don't
change information as you're viewing it on your mobile device, you can set tables to be
"Read-Only" on your Aero 8000.

ActiveSync converts presentations during synchronization. For more information on pre­sentation conversion, see ActiveSync Help on your desktop PC.

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Windows CE

Enabling Table Synchronization

Databases are synchronized through the Table synchronization service. The service is not
automatically enabled. If you did not select this service when you created the partnership
with your device, you must enable it in ActiveSync. Use the following steps to enable syn­chronization:

1. Disconnect your Aero 8000 from your desktop PC.

2. On your PC, open the Mobile Devices folder and select your mobile device.

3. Click ToolsÆActiveSync Options.

4. Click Table and then click OK under Synchronization Services. ActiveSync goes

though the Initializing Synchronization process, but actual synchronization does not
occur.

5. Once you have selected which databases on your PC or mobile device you want to

synchronize, your files will be synchronized during ActiveSync, or whenever you
choose Synchronize Now.

Synchronizing PC Database Information

1. On your PC, open the Mobile Devices folder and select your mobile device.

2. Click ToolsÆActiveSync Options.

3. Select Table and click Options.

4. Click Add in the Database Synchronization Options dialog box.

5. Double-click the database you want to synchronize. T o synchronize information other

than Access database information, select ODBC Database from the File of Type list.
An ODBC database must already be set up as an ODBC data source.

6. Select the tables and fields you want to synchronize in the Import from Database to

Mobile Device dialog box.

7. Click the plus sign (+) to view individual fields within a table or to mark the table as

Read-Only.

NOTE:

drag and drop the Microsoft Access database file into the Mobile Devices folder. This option is not
available with Microsoft SQL Server databases.

If you do not want to synchronize only certain tables and fields, or set tables as read-only,

Windows CE

5-33

Adjusting Synchronization Options for PC Databases

1. On your PC, open the Mobile Devices folder and select your mobile device.

2. Click ToolsÆActiveSync Options.

3. Select Table and click Options.

4. Select the database and click Remove to stop synchronizing a database.

5. Select the database and click PropertiesÆBrowse to change the location of the data-

base on your PC.

You can change other properties by removing the database and adding it with the new
properties. By clicking Default in the Import from Database to Mobile Device dialog box,
you can quickly select all tables and fields within a database.

To stop synchronizing a database for a short period of time, you do not need to remove it
from the Database Synchronization Options dialog box. Instead, clear Keep tables syn­chronized in the Import from Database to Mobile Device dialog box.

Synchronizing Mobile Device Database Information

1. On your PC, open the Mobile Devices folder and select your device.

2. Double-click the My Documents folder.

3. Drag and drop the database onto your PC desktop. ActiveSync converts the informa-

tion and places it in the /Program Files/ActiveSync/Profiles/device name folder. The
file is named Dbx.mdb.

To synchronize information to another type of database other than an Access database,
click Browse in the Export from Mobile Device to Database dialog box. Select the data­base and select ODBC Database in the File of Type list. An ODBC database must already
be set up as an ODBC data source.

Database information is synchronized when using ActiveSync or when you choose Syn­chronize Now.

NOTE: If you do not want to synchronize only certain tables and fields, or set tables as read-only,
drag and drop the Microsoft Access database file into the Mobile Devices folder. This option is not
available with Microsoft SQL Server databases.

NOTE: You do not have to specify a database or database location when synchronizing tables and
SQL procedures in the Windows CE Store.

Copying Windows CE Store Information

On your PC, click ToolsÆExport Database Tables.
Clear the check mark beside any table you do not want to copy. The table synchronization

service does not need to be enabled. Information copied to the PC is converted by Active­Sync, but it is not synchronized.

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Windows CE

Working with Databases

Creating a Database

By default, Pocket Access database files are stored in the device name\My Documents
folder. If you save the database files in another location on your Aero 8000, ActiveSync
does not know where to look for the file when you synchronize. Adjust the synchroniza­tion options for PC databases in ActiveSync to reflect the location.

If you create tables and/or SQL procedures before creating a database, the system moves
this information to the Windows CE Store.

NOTE:

Explorer.

To create a database, follow these steps:

1. Select FileÆOpen/New Database while in Database view.

2. Enter a name for the database.

3. Create any necessary tables or SQL procedures.

You cannot delete a database from Pocket Access. Delete the database from Windows

Opening a Database

Once you have created a database, you can open it by selecting FileÆNew Database
while in the Database view. Double-click the database you want to open and the system
opens the information.

Printing Data

You can print data by selecting FileÆPrint while in the Table view. Column widths you
set in Datasheet view determine the column widths of printed data.

Working with SQL Procedures

Introduction

The Find and Filter commands are fast and easy ways to locate and organize information
based on one field. Using the Sort command, you can sort information based on more than
two fields only if those fields are adjacent to each other. To develop more complex que­ries, you must create an SQL procedure. SQL (Structured Query Language) is the com­puter language Pocket Access uses to compute search and filter requests. When you use
the Find, Sort, and Filter commands, Pocket Access generates the SQL procedure for you.
Pocket Access supports only a subset of the SQL language.

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Using the SQL View

The Edit pane, located under the SQL Address bar in SQL view, displays the last SQL
procedure run by Pocket Access. If you have used the Find, Sort, or Filter commands, the
generated SQL procedure displays. You can edit and/or create new SQL procedures in the
Edit pane.

The List pane, located under the Edit pane, includes the last 15 SQL procedures that have
successfully run from the SQL window since you started Pocket Access. SQL procedures
listed in the List pane are not automatically saved.

NOTE:

dure in the Edit pane. Even opening a table or switching from Datasheet view to SQL view gener­ates a simple SQL procedure.

Even if you haven't used the Find, Sort, or Filter commands, you may see an SQL proce-

Creating an SQL Procedure

You can create a new SQL procedure from within the SQL view. Simply select Create new
procedure from the Address bar and enter the SQL procedure in the Edit pane. Save the
procedure by selecting FileÆSave Procedure.

Running an SQL Procedure

While you are in the Database view, running a query is as simple as selecting SQL Proce­dures and then double-clicking the procedure you want to run. Results display in the
Datasheet view.

Renaming an SQL Procedure

If you need to rename a query, access the Database view. Select SQL Procedures and
select the SQL procedure. Select EditÆRename Procedure. Enter the new name in the
To box.

SQL Reference

Pocket Access supports a subset of the SQL language. The following SQL reference lists
the code that can be used in Pocket Access SQL procedures, and any limitations. If you
are new to using SQL or need more information, see Access Help on your PC.

SELECT statement

SELECT fieldlist

FROM tablename

T o s ort data from more than one table, use an INNER JOIN operation. You can use double
or single quotes to delimit field names that contain spaces or special characters.

ORDER BY clause

SELECT fieldlist

FROM tablename

ORDER BY fieldname [ASC | DESC][, fieldname2 [ASC | DESC], ...]

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T o sort data from more than one table, use an INNER JOIN operation. Y ou can include up
to four fields with the ORDER BY clause; however, you cannot use fields with a Binary
data type in the ORDER BY clause.

WHERE clause

SELECT fieldlist

FROM tablename
WHERE criteria [AND | OR criteria]
The criteria expression can include:

• [NOT] fieldname comparison operator value

• fieldname IS [NOT] NULL

• fieldname IS [NOT] TRUE

• fieldname IS [NOT] FALSE

• fieldname IS [NOT] LIKE "string%"
To sort data from more than one table, use an INNER JOIN operation. Implied join opera-

tions using the WHERE clause are not supported. The LIKE statement matches only string
constants followed by a wildcard. The string may be empty or null. Valid comparison
operators for the WHERE clause are: "=", "<", ">", "<=", ">=", or "<>".

INNER JOIN operation

SELECT fieldlist

FROM table1 INNER JOIN table2

ON table1.field1 = table2.field1

[(] INNER JOIN table2

ON table1.field2 = table2.field2[)] ...

You must use the above INNER JOIN syntax. Outer join and implied join operations are
not supported. Up to four tables can be joined. When using an INNER JOIN operation,
only the equality comparison operator (=) is supported and at least one of the tables in
each INNER JOIN operation must be indexed on the joined field.

The results of an INNER JOIN operation created using a fieldlist that contains fields from
only one table is updateable. All other INNER JOIN operations create read-only results.

DELETE statement

DELETE *

FROM tablename
[WHERE criteria]

INSERT INTO statement

INSERT INTO tablename [fieldlist]

VALUES (value1[, value2 ...])

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You cannot insert data into fields with a varbinary or long varbinary data type. When any
field in the table is a varbinary or long varbinary data type, you must provide a list of
fields.

CREATE TABLE statement

CREATE TABLE tablename

(fieldname datatype[, fieldname datatype ...])
Each table in a database or the Windows CE Store must have a different name. The CRE-

ATE TABLE statement offers different data type choices than Design view. See the table
below for a list of valid data types, and notes detailing any unique characteristics these
data types have in Pocket Access.

Table 9: Valid data Types

Data Type Notes

Varchar[(n)] A null-terminated character string of

length n. Maximum length is 255 charac­ters. If n is not specified, the length will be
one character.

T ext A variable length string that can hold up to

32,733 characters.

Varbinary[(n)] A binary value of less than 256 bytes. If n

is not specified, the size will be 1 byte.
This data type is called Binary in Design
view.

Long Varbinary A binary value up to 65,469 bytes in size.

This data type is called OLE Object in

Design view.
Integer or int A 4-byte signed integer.
small int A 2-byte signed integer.
float A double-precision floating point number.
datetime Automatically formats date and time.
bit A logical or Boolean value (0 equals false

and non-zero equals true).

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ALTER TABLE statement

ALTER TABLE tablename

TO tablename2
| ADD fieldname datatype [BEFORE fieldname2]
| DROP fieldname
| MOVE fieldname [BEFORE fieldname2]
| RENAME fieldname TO newfieldname

NOTE: The last field in a table cannot be dropped.

CREATE INDEX statement

CREATE INDEX indexname ON tablename

(fieldname [ASC | DESC] [CASESENSITIVE] [UNKOWNFIRST])

You can sort capital letters after lower case letters by using the CASESENSITIVE
attribute. To display fields with null (empty) values at the start of the resulting table, use
the UNKOWNFIRST attribute.

The CASESENSITIVE and UNKNOWNFIRST attributes are unique to Pocket Access
and other databases created for your mobile device. These attributes may not be supported
in other database systems.

CREATE DATABASE statement

CREATE DATABASE databasename

DROP statements

Table 10: DROP Statements

Statement Action

DROP TABLE tablename Drops a table.
DROP INDEX

Drops an index.
tablename.indexname

DROP DATABASE

Drops a database.
databasename

ALTER TABLE tablename

Drops a field.
DROP fieldname

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Working with Tables

Creating a Table

Review the type of data, size of the field, and whether to sort the information before you
attempt to create a table. Pocket Access cannot display certain types of information such
as images and OLE objects. Any fields not interpreted by Pocket Access are assigned the
Binary or OLE Object data type during synchronization. If all the fields contain informa­tion Pocket Access cannot interpret, the table cannot be synchronized between your desk­top PC and the Aero 8000.

You can create a table by following these steps:

1. Double-click the Create a new table icon while in Database view.

NOTE:

using the CREATE TABLE syntax in an SQL procedure.

2. Enter a name for the field in the Field Name box. The table name cannot be more than

3. Select a data type from the Data Type list.

NOTE:

4. Enter an amount in the Field Size box to set the size limit of a field. The default size is

NOTE:

5. Select Yes from the Indexed list to index the field. Select Ascending or Descending

6. Repeat these steps until you have created all the fields you want for your table.

7. Select File

Tables created on your Aero 8000 must be created using the Create a new table icon or by

31 characters long.

You cannot change a field's data type after you save the table.

50 characters.

You cannot change a field's size after you save the table.

from the Sort list. You can use indexing to find and sort information faster for that
field.

Save Table to save the table.

©

©

About Data Types

When creating a table, keep in mind that using the Text data type limits you to a size lim it
of 255 characters. You can enter longer notes by selecting the Memo data type. You can
enter numbers with decimal points by using the Float data type. The Integer data type
allows you to enter numbers between -32,768 and +32,767. To enter smaller numbers,
select the Small Integer data type.

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The Binary and OLE Object data types denote place holders for certain types of informa­tion Pocket Access cannot display, such as images and OLE objects. Data up to 255 bytes
is synchronized with a Binary data type, and data from 255 bytes to 64K is synchronized
with an OLE Object data type.

NOTE: You cannot change a data type once a table is saved.

If you are aware that Pocket Access cannot interpret a certain field, you can select to not
synchronize that field within a given table. This process decreases the time it takes for
your Aero 8000 to synchronize with your PC. For more information, see Synchronization.

Adding Data

You can add data while in either the Database or Tabular views. While in the Database
view, double-click the table's icon. If you are in Tabular view, move to the empty row at
the bottom of the table. You are now ready to enter data in the appropriate fields. The sys­tem saves any new data upon leaving the table or switching to another view.

Reordering Fields

You can reorder fields within a table by following these steps:

1. Access the Database view.

2. Select the table and select ViewÆDesign View.

3. Select the box to the left of the field you want to move.

4. Select EditÆMove Field Up to move the field up or select EditÆMove Field Down

to move the field down. The field moves within the data list.

Renaming a Table

Pocket Access allows you to rename a table while in the Database view. Select the table
and click EditÆRename Table. The present name for the table appears in the From box.
Enter the new name in the To box and click OK.

Deleting Data

If at any point you need to delete a table, field within a table, record, or SQL procedure,
Pocket Access provides you with a quick deletion function. Pocket Access displays a mes­sage warning that you are deleting information before completing any deletion.

To delete a table or SQL procedure, simply select the item within the Database view and
click EditÆDelete Table or EditÆDelete Procedure. You can delete a field while in the
Design view by selecting the field and clicking EditÆDelete Field. If you want to delete a
record, access the Table view and select the record. Select EditÆDelete Record and
Pocket Access deletes the information. If you are in SQL view , you can delete information
by selecting the data and then selecting EditÆClear.

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Viewing Data

Once you have created a table or SQL procedure, you can view the data in a number of
ways as well as customize what you are viewing.

Using the Address Bar

The Pocket Access Address bar is similar to the Address bar in Windows Explorer. While
in T able, Design, or SQL view , Pocket Access displays the present table or SQL procedure
in the Address bar. To change the displayed information, select the arrow at the far right of
the Address bar and select a new table or SQL procedure.

Displaying Different Views

You can view Pocket Access information in a number of different views.

Table 11: Viewing Pocket Access Information

Select Function

View

ViewÆDisplayÆSplit V iew the table in Form and Tabular format

ViewÆDisplayÆForm View the table as a form.
ViewÆDisplayÆTabular View the table in Tabular format.
ViewÆDesign View View a table’s design for editing.
ViewÆSQL View View an SQL procedure to add or edit a

Database View View all tables and queries contained

Æ

Æ

within a database.

at the same time.

query.

Hiding Columns in Tabular Format

You can hide any columns appearing on your table. While in the Tabular view, hide a col­umn by selecting the column and clicking ViewÆColumnÆHide. If you want to reveal a
hidden column, select ViewÆColumnÆUnhide.

Hiding Gridlines in Tabular Format

Hide gridlines by selecting ViewÆColumnÆGridlines. If a check appears next to Grid­lines, the lines appear. If the check is absent, the lines are hidden.

Zoom In on Data

The zoom feature in Pocket Access allows you to "zoom in" or increase the view of the
information on your screen. T o zoom in, select ViewÆZoomÆthe desired percentage. Y ou
can manually enter a percentage by selecting ViewÆZoomÆCustom..., and enter a per­centage in the Zoom box.

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Editing Data

Selecting Data

Before you edit any data within a table or SQL procedure, you must select the informa­tion. T o select a column within a table, select the column header. T o select a row , select the
row header to the left of the field name. You can select all data by selecting EditÆSelect
All Records. To select data in a field or SQL statement, click and hold the cursor across
the desired data to highlight the information.

Editing Data in a Field

Data within a field also may be edited. Simply select the data you want to edit while you
are in the Table or SQL view. Select EditÆthe desired action.

Pasting Data into Pocket Access Files

Pocket Access allows you to paste data from within tables, spreadsheets, or documents
into a table of SQL procedure. Open the desired table, spreadsheet, or document and select
the data for copying. Select EditÆCopy. Instead of copying the information, you can cut
or remove it from its current location. Select the information and select EditÆCut. Open
the desired table in Pocket Access and select where you want to paste the information.
Select EditÆPaste to add cells or rows to the end of the table or select EditÆPaste
Append Record to add cells or rows in the middle of a table.

NOTE:

table, the extra column information is ignored. In addition, you cannot paste information into a
field with an incompatible data type. For example, text data cannot be pasted into a field with an
integer data type.

If the information you are pasting into Pocket Access contains more columns than the

Pasting Data into Other Files

You can copy or cut information from Pocket Access and paste it into other tables, spread­sheets, and documents. Open the desired table and select the data you want to copy. Select
EditÆCopy to copy the information or select EditÆCut to remove the information to
place in another area.

Open the file and select where you want to paste the information. Select EditÆPaste and
the information appears in the new location.

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Finding Data

About Finding and Sorting Data

There are a variety of ways to locate and organize information using Pocket Access. Use
the Find, Filter, and Sort commands to look for specific information in a field. The Find
command locates specific information you want to view and moves the insertion point to
the matching data. The Filter command displays only certain data within a table. Both
Find and Filter can be used on only one field at a time. Use the Sort command on two or
more adjacent fields to arrange data in alphabetical or mineralogical order.

If you want to search for information based on more than one field, you will need to create
a query, or SQL procedure, using an SQL statement. For more information, see Working

with SQL Procedures.

Finding Data

Data may be hard to find in even the simplest of tables. Y ou can perform a quick search by
using the following steps while in the Datasheet view or you can create a more complex
search using an SQL procedure:

1. Select RecordsÆFind.

2. Enter the data you are searching for in the Find what box.

3. Select the field you want to search from the Look In list. You can select All Fields and

Pocket Access searches all available fields.

4. Select Whole field in the Match list to search for an exact match. For example, "W ill"

finds "Will" but not "William"; OR
Select Beginning of field in the Match list to match only the first part of the field. For

example, "12" finds "120" but not "1512".

NOTE:

table, select

5. Click Find. To find another match, select RecordsÆFind Next.

If you began your search in the middle of the table and you want to search the entire

Start from Top

.

Replacing Data

You can replace any data within a table by using the following steps while in the Datasheet
view:

1. Select RecordsÆReplace.

2. Enter the data you are replacing in the Find what box.

3. Enter the data you want to replace the old data in the Replace with box.

4. Select the field you want to search from the Look In list. You can select All Fields and

Pocket Access searches all available fields.

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5. Select Whole field in the Match list to search for an exact match. For example, "W ill"

finds "Will" but not "William" OR
Select Beginning of field in the Match list to match only the first part of the field. For

example, "12" finds "120" but not "1512".

NOTE: If you began your search in the middle of the table and you want to search the entire
table, select Start from Top.

6. Click Find.
To replace another match, select RecordsÆFind Next.

Sorting Data

In Datasheet view, select the fields you want to use for sorting records. When selecting
more than one field, the fields must be adjacent to each other. In addition, when two or
more adjacent fields are selected, they are sorted left to right unless you select them in a
right-to-left order. You can create more complex sorts by developing an SQL procedure.

To sort in ascending or descending order, select RecordsÆSort Ascending or
RecordsÆSort Descending.

Filtering Data

Filtering data allows you to pinpoint the exact information you want to result from your
Pocket Access. You can attach a filter while in the Datasheet view.

1. Select RecordsÆFilter and select the field you want to filter from the Field list.

2. Enter the name on which you want to run the filter from the Value box.

3. Click Run Filter and Pocket Access runs the filter for results. The filter displays all

the data that matches your filter criteria. If you want to display data that does not
match your criteria, select Exclude these values. You can also choose to show all
records in the table by select RecordsÆFilterÆShow All.

NOTE: If you want to create more complex filters, you must develop an SQL procedure.

Pocket Excel

Introduction

You can use Pocket Excel much the same way as you use Excel on your PC. You can enter
formulas and functions, and then filter data to see the subset of information you want.
Split panes so that you can view labels appearing at the top and/or left edge of a sheet. You
can also freeze the top and left-most panes in a worksheet to keep row and column labels
or other data visible as you scroll through a sheet. For more information, see Entering and

Locating Data.

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Entering and Locating Data

Inserting Cells, Rows or Columns

Select the location where you want to insert cells and select FormatÆInsert Cells. In the
Insert box, select how you want the cells, rows, or columns inserted. To insert more than

one row or column, select the same number.

Going to a Cell

You can access any cell by selecting ToolsÆGo T o and typing the cell reference (example:
C4). If the cell has a defined name, you can type the name instead of the reference. To go
to the cell or range currently selected, in the dialog box, select Current Region.

Entering a Value in a Cell

Enter a value in a cell by first selecting the cell into which you want to enter information.
If the cell is not visible, select ToolsÆGo To, type the reference (example: A4), and click
OK. Type the value and press ENTER or select another cell.

Entering Text

Enter text by selecting the cell. If the cell is not visible, select ToolsÆGo To, type the ref­erence (example: A4), and click OK. Type the text and press ENTER. The text is auto­matically left aligned.

Automatically Entering a Sequence of Values

Select both the range containing the data you want to copy and the adjacent destination
cells. Select Edit

Direction list and select the type of series and step value (increment) from Series Type.

Fill. In Fill Type, select Series. Select the direction you want from the

Æ

Æ

Finding or Replacing Data

1. Select EditÆFind/Replace.

2. Enter the data you want to find or replace in the Find What box.

3. Select Match case and Match entire cells as needed.

4. Select either Formulas or Values from the Look in list.

5. Click Find or Replace. In the Replace dialog box, type the replacement text or value,
and then select Find.

6. Select the appropriate button on the toolbar. To stop searching and replacing at any
time, select the Close box.

You can repeat your most recent search by selecting EditÆFind Next. To move the Find/
Replace toolbar, drag the bar on the left side.

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