onward from AA through ZZ. Another organizes diskettes within small categories, and
starts the ID number for each diskette
in
that category with the same first character, going
from 0 to 9 and A to Z with the second character
as
before. Thus, all
"Tax"
diskettes
could have
10
numbers that begin with
"T."
Either approach works well when followed
diligently.
While on this subject, may
we
suggest you choose names for diskettes on the same
basis, so they too will be unique, and descriptive
of
the files on them.
BACKUPS
When to do a Backup
Although the
1551
is
far more reliable than a cassettc drive under most circumstances, its diskettes arc still rclatively fragile, and have a useful life of only a few years in
steady use. Therefore,
it
is
important to make regular backups
of
important programs and
files. Make a backup whencver you wouldn't want to redo your current work. Just
as
you
should save your work every half hour or so when writing a new program, so you should
also back up the diskette you're using at least daily while you are changing
it
frequently.
In
a business, you would make an archival backup every time important information was
due
to
be
erased, such as when a new accounting period begins.
How to
do
a Backup
We have included a program on the Test/Demo diskette that can be used for similar
purposes. This program is described further
in
Appendix
E.
How
to Rotate Backups
Once you begin to accumulate backups, you'll want
to
recycle older ones. One good
method
is
to date each backup. Then retain all backups until the current project
is
finished.
When you are sure the last backup
is
correct, make another backup
of
it
to file, and move
all older backups
to
a box
of
diskettes that may
be
reused.
One other popular approach, suited to projects that never end,
is
to
rotate backups
in
a chain, wherein there are son backups, father backups, and grandfather backups. Then,
when another backup is needed, the grandfather diskette is reused, the father becomes the
grandfather, and the son becomes the father.
Whichever approach is used, it
is
recommended that the newly-made backup becomc
the diskette that is immediately used, and the diskette that
is
known to be good should bc
filed away as the backup. That way, if the backup fails, you'll know
it
immediately, rather
than after all the other backups have failed some dark day.
WHAT IS A DIRECTORY?
One
of
the primary advantages
of
a disk drive is that
it
can, with nearly equal ease
and speed, access any part of a diskette's surface, and jump quickly from one spot to
another. A OAT ASSETTE '", on the other hand, usually reads a cassette
file
from the
beginning to the end, without skipping around. To see what's on a cassette,
it
is
necessary
to
look at its entire length, which could take
as
long as an hour. On a disk drive, by way
of
contrast, it is a quick and simple matter
to
view a list
of
the programs and data files on a
diskette. This list is called the directory.
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