Cisco TelePresence IX5000, TelePresence IX5200 User Manual

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User Guide

Cisco

TelePresence

IX5000 and IX5200

What’s in this guide

Contents

Introduction to Video Conferencing

Best practices ....................................................................... 4

Tour the Home screen .......................................................... 5

Placing & Ending Video Calls

Place call using a name, number, or URI .............................. 7

Answer and end calls ........................................................... 8

Add participants to existing call ............................................ 9

Intelligent Proximity

Use the Intelligent Proximity feature ....................................11

Disabling/enabling Intelligent Proximity ...............................12

Share Content

Share tray overview .............................................................14

Share presentations ............................................................15

Share whiteboard content ...................................................16

Scheduled Meetings

View scheduled meetings ...................................................18

Join a meeting .....................................................................19

Contacts

Contacts, Recents, and Favorites ........................................21

System Settings

Accessing the System Information window........................ 23

Additional choices in the System Info area ........................ 24

Additional choices in the System Info area ........................ 25

Live Support & changing the ll light level .......................... 26

All entries in the table of contents are clickable hyperlinks that will take you to the corresponding article.

To go between chapters, you may

also click on any of the icons in the sidebar.

Introduction

to Video

Conferencing

Best practices

Introduction to Video Conferencing

General

•

Immersive TelePresence systems are designed to produce an “in-person” experience. Treat an immersive TelePresence conference as you would a normal face-toface meeting.

•

While the interface is simple, it is a good idea to learn the basics of the IX system before you start a call, such as:

•

Placing and answering a call

•

Creating a video conference call

•

Joining a meeting

•

Sharing presentation or whiteboard content with conference participants

•

Moving presentation or whiteboard content from one screen to another

•

Ending the call

In the meeting room

•

To reduce ambient noise, do not place noise sources like computers close to the microphone bars. The noise from such sources is often perceived as surprisingly loud by the remote participants.

•

The IX system table surface is made with top-grade natural wood. The table surface is not scratch resistant. Please treat the table surface with care as delicate furniture.

•

The room experience is best when viewing the screens straight on. Views from the side may have reduced image quality due to viewing angle limitations of LCD screens.

•

When sharing a presentation:

•

Do not yank or pull strongly on the presentation cables when removing them from the recesses in the table.

•

Guide the three-headed adapter carefully when removing or replacing the presentation cable. Do not let the adapter slide across the table top because it can scratch the surface.

•

Make sure the three-headed adapter goes into its recess when you replace the presentation cable.

Introduction to Video Conferencing

Tour the Home screen

Operating tips

Dial – Place calls (page 6)

Change ll light level (page 26)

Mute

Self view - Check

the camera view before a meeting

Share – Share presentation and whiteboard content (page 13)

Meetings – Access scheduled meetings (page 17)

Volume Up/Down

View system information

(page 22)

The Share button also enables the Layout Control feature, which allows you to:

• share two separate presentation and whiteboard content sources on multiple screens

• share duplicate content on multiple screens.

For more information, see “Share Content” on page 13.

Contacts – Shows your favorites, corporate directory, and recent calls. (page 20)

Intelligent Proximity

(page 12)

Placing &

Ending

Video Calls

Place call using a name, number, or URI

Place Call

The following options apply:

•

You may key in a name, number or an IP address and the system will look in all lists for you.

•

You may tap a tab and then scroll through the list or key in a name or number. Your search will then be restricted to that specic list.

Notes

To place a call, tap Dial from the Home screen.

To enter a URI, tap the keyboard icon, enter the URI in the address bar, and tap Call.

Enter the number and tap

Call.

Answer and end calls

•

If someone calls you, you may accept, decline or ignore the call.

•

If you decline the call, busy tones are sent to the calling part y.

If Someone Calls You

Receive Call

To end a call, tap End.

To answer an incoming call, tap Answer.

Add participants to an existing call

Conference Calls with Multiple Par ticipants

Your video system may be

equipped with the capability to intiate a video conference with multiple participants.

•

The maximum number of

participants on a call depends on the system conguration and video infrastructure.

•

If you want to initiate an ad hoc video conference, you must call each participant one by one. If you are the one who initiated the conference you will be able to terminate the entire conference. The other participants, however, may only disconnect themselves from the conference.

•

Depending on their endpoint conguration, some participants may be audio-only.

•

Ad hoc video conferencing is not supported if your soft ware version is 8.1.2 or earlier. You can add a maximum of one audio-only participant to an existing call.

•

Contact your voice support team for more information on supported conferencing functionality.

About video conferences

Select the caller to drop and tap Drop.

To remove a participant, tap the participant list (not supported for ad hoc conferences).

To enter a number or URI, tap Dial. To enter a contact, tap Contact.

Enter the number, URI, or directory entry, and tap Call.

To add a video or audio participant to an existing call, tap Add.

Tap Merge to merge the call. The new call is added to the existing call, thus creating a conference.

2 31

Intelligent

Proximity

Use the Intelligent Proximity feature

Share and Access Content and Control Your System Wirelessly

•

Your video support team may have activated all of the features or just a subset of them.

•

Intelligent Proximity uses ultrasound when connecting users. Do not block the microphone of your smart phone or tablet.

•

Intelligent Proximit y has been designed not to work outside the meeting room. However, when privacy dictates, always keep the meeting room entrance doors closed to avoid possible eavesdropping from adjacent rooms.

•

You can also turn Intelligent Proximity on or o from the system information panel.

•

Your system administrator might have disabled this feature (it is disabled by default). If this is true, you receive the following error messages:

•

For iOS devices: “Net work

unreachable, retrying”

•

For Android devices: “System found, reconnecting” or

“Searching for video system”.

Notes

If enabled, Intelligent Proximity allows you the following functions from your from your phone or tablet:

•

See and capture presentation content

•

View content shared before you joined the meeting (up to 10 previous screen captures, such as slides)

•

Place and end calls

In addition, you can share content wirelessly from your laptop or tablet.

To access this feature:

•

For Apple or Android users, download the free Cisco Intelligent Proximity app from App Store or the Google Play Store.

•

For Windows or OS X users, go to http://www.cisco.com/go/proximity.

Open the app or program with your smart phone, tablet, or laptop after the meeting starts.

If your system administrator has disabled the Proximity feature, this choice does not appear in the list.

About the Intelligent Proximity window

Disabling/enabling Intelligent Proximity

When out of a call, enable or disable Proximity on a per-system basis by moving the slider from On to O, or vice versa.

Content

Share tray overview

Share Content

About Content Sharing

Share tray – Move presentation content, including whiteboard content, to and from the screen.

The share tray allows you to move

and duplicate content to and from the main and presentation displays.

•

To show the share tray, tap Share.

•

To add content to the conference, drag the content from the share tray to the presentation area.

•

To remove content from the conference, drag the content from the presentation area to the share tray.

•

To duplicate content, touch the content in the share tray, then

move the content to an available display in the presentation area.

•

To move content, touch the content in the presentation area, then move the content

from one display to another.

Presentation area – Shows the content being shared and the main and presentation displays.

Presentation content in share tray

Whiteboard content in share tray

Share presentations

Share Content

Use this feature to share content from your presentation source (for example, your PC) in a call or outside of a call, sharing locally.

The number of presentations (including the whiteboard, if

congured) you can share depends on the type of conference:

•

In a point-to-point call, you can move and/or copy up to two presentations using the share tray.

•

In a multipoint call using TelePresence Server, you can move and/or copy up to one presentation.

•

When using the system outside of a call (sharing locally), you can share up to three presentations.

About Content Sharing

To remove the content from sharing, drag the content away from the presentation area.

Connect your presentation source (for example, a laptop) to the presentation cable. If prompted, tap Share to share the content.

To view the share tray, tap Share.

Share whiteboard content

Share Content

Touch and hold the Whiteboard Camera icon in the share tray and drag it up to the displays.

On release, the whiteboard shows on the left display.

Tap Share

from the In

Call screen to

show the share

tray.

Use the same steps to share whiteboard content as presentation content.

About Sharing whiteboard content

Scheduled

Meetings

Scheduled Meetings

View scheduled meetings

If a meeting is starting, the Join button appears on the meetings screen as well as the main screen.

Meeting Basics

To view the day’s meetings, tap the

Meetings icon.

Join a meeting

To join a meeting tap the Join

button. This button appears on the Main screen or on the Meetings screen

If the scheduling system calls you, treat that as an incoming call.

Meeting Basics

To join a meeting, tap the Join icon from either the Home or Meetings screen.

Or tap the Join button in the Meeting Alert pop-up.

Contacts

Contacts, Recents, and Favorites

Contacts

Your lists of Contacts consist of the following parts:

Favorites have been added for you

by your system administrator. These entries will typically be someone you call frequently or otherwise need to access in a swift and convenient manner from time to time.

Directory will typically be a

corporate directory installed on your system by your video support team.

Recents is a list of calls you have

placed, received or missed earlier.

About Contacts, Recents, and Favorites

To place a call, tap Dial from the Home screen.

Tap the icon of the contact and tap Call.

To call using a directory contact, tap the Contacts icon at the top left of the screen tap the Search bar area, then type the contact’s name in the Search bar.

Search bar

To call using recently dialed numbers, tap the Recents icon, tap the number to dial, then tap Call.

System

Settings

Accessing the System Information window

The System Info page provides

information on IP address, MAC address and software version for the system and for the Touch 10 device.

Restart the system from here, and change the font size and other functions using Accessibility settings.

Additional settings in this area are

described on the following pages.

About the System Information window

Tap the number on the top left of the screen.

Tap System Info.

Settings

Additional choices in the System Info area

You can only view the call

statistics during a call.

Notes

During a call, tap Call Status to see realtime call statistics, including protocol, call rate, packet loss, and jitter, for the center, left, and right screens.

Tap Restart System to reboot the system. A system reboot immediately disconnects any calls and makes your system unavailable until the reboot process completes.

CAUTION Do not restart the system without permission from the system administrator.

Settings

Additional choices in the System Info area

Font size allows you to change the text size for your device.

Touch & hold delay allows you to

adjust the delay required for the device to recognize that you are holding and touching an item.

Magnication gesture allows you to magnify the screen by tripletapping it.

You can also reset the system to

its default settings from this area.

About the Advanced choice

Tap the Accessibility to

•

Change the font size

•

Change the time required for the system to detect selection of an item

•

Enable or disable the magnication gesture feature

Cisco has more than 200 oces worldwide. Addresses, phone numbers, and fax numbers are listed on the Cisco Website at www.cisco.com/go/oces.

Cisco and the Cisco logo are trademarks or registered trademarks of Cisco and/or its aliates in the U.S. and other countries. To view a list of Cisco trademarks, go to this URL:www.cisco.com/go/trademarks.

Third-party trademarks mentioned are the property of their respective owners. The use of the word partner does not imply a partnership relationship between Cisco and any other company. (1110R)

Americas Headquarters Cisco Systems, Inc. San Jose, CA

Asia Pacic Headquarters Cisco Systems (USA) Pte. Ltd. Singapore

Europe Headquarters Cisco Systems International BV Amsterdam, The Netherlands

Settings

Live Support & changing the ll light level

Live Support If congured by your system administrator, Live Support connects you to a representative who will assist you with problems that may occur during a meeting. If you are in an active call, the call will be placed on hold while the system dials the Live Support number.

Fill Light When you change the Fill Light level, the lights dim or become bright to show you the level you have chosen.

About Live Support and Fill Light

Tapping Live Support connects you to a representative who will assist you with problems that may occur during a meeting.

Change the ll light level of the system (the lights above the displays) by moving the slider in the Fill Level area.

Tap the number on the top left of the screen.

Cisco TelePresence IX5000, TelePresence IX5200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual