Cisco Systems CTSATPSX204XK9 User Manual 2

Cisco TelePresence System Prole-series, C-series codecs, Quick Set C20 User guide
Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings
Codec C90
Codec C60
Codec C40
Codec C20
Quick Set C20 / C20 Plus
SX20 Quick Set
Prole 65” Dual
Prole 65”
Prole 52” Dual
Prole 52”
TC 5 .1
Cisco TelePresence System Prole Series
Cisco TelePresence System Codec C-Series
Cisco Telepresence System Quick Set C20 / C20 Plus
Use with TRC5
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User Guide
1
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Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings
Contents
What’s in this guide?
The top menu bar and the entries in the Table of Contents are all hyperlinks. Just click on them to go to the topic. We recommend that you visit the Cisco web site regularly for updated versions of this guide. Go to: http://www.cisco.com
Getting started
Waking up the system ..................................................... 4
Overview of the remote control ....................................... 5
Navigating in the menus .................................................. 6
Entering text in text elds ................................................ 7
Text entry essentials .................................................... 7
Invoking the virtual keyboard ....................................... 7
Virtual keyboard details ............................................... 7
Screen layout ................................................................... 8
Tip: Adding a wallpaper to your screen ....................... 8
Layout control .............................................................. 8
Camera presets ............................................................... 9
Where to nd camera presets ..................................... 9
Using the presets ......................................................... 9
Adding a new camera preset..................................... 10
Editing an existing camera preset...............................12
Camera settings .............................................................14
Adjusting the exposure of the camera .......................14
Adjusting the whitebalance of the camera .................14
Main source ................................................................... 15
Main source settings.................................................. 15
Call settings—an overview ............................................. 15
The call settings options ............................................ 15
Call settings—auto answer options ................................ 16
The options in detail................................................... 16
Call settings—default call rate ........................................ 16
The default call rate options ...................................... 16
Language settings ..........................................................17
Language settings options .........................................17
About the setting of date and time .................................17
Date and time settings overview ................................17
Setting date and time yourself ...................................... 18
Deactivated NTP server ............................................. 18
Setting date and time automatically .............................. 18
Activated NTP server ................................................. 18
Selecting ring tone ........................................................ 19
Ring tone selection .................................................... 19
Setting ring tone volume ............................................... 19
Ring tone volume settings ......................................... 19
Setting key tone to on or o .......................................... 20
Key tone setting ......................................................... 20
Setting wallpaper on your screen .................................. 20
Wallpaper setting options .......................................... 20
Inserting your own wallpaper ........................................ 21
System information ........................................................ 21
Entering the Advanced conguration ............................ 22
Advanced conguration entering............................... 22
Restarting the system .................................................... 22
Restarting .................................................................. 22
Making calls
Placing calls by specifying the name,
number or address .................................................... 24
Placing calls using the phone book ........................... 25
Placing calls by means of the Recent calls list .......... 26
When someone is calling you .................................... 27
Terminating an ongoing call ....................................... 27
Management systems booking list ............................ 27
Calling more than one (optional) ................................... 28
Setting up a list of whom to call before calling them .... 28
Calling participants one by one ................................. 28
Terminating a video conference ................................ 28
Using Multiway™ to call more than one .......................... 29
Using Multiway, Case 1 ............................................. 29
Using Multiway, Case 2 ............................................. 29
Which codec does my system have? ............................ 30
Phone book usage
Basic phone book features ............................................ 32
Navigating in the phone book .................................... 32
Calling an entry in the phone book ............................ 32
Opening the phone book ........................................... 32
Searching in the phone book ........................................ 33
How to search for an entry ........................................ 33
Adding new contacts to the phone book ...................... 34
Adding an entry from recent calls or the phone book ...34
Adding an entry manually to My contacts ................. 34
Editing existing entries in the phone book .................... 35
Editing entries in the phone book .............................. 35
In-call features
Sharing contents ........................................................... 37
Dual video stream ...................................................... 37
Sharing PC contents .................................................. 37
If the shared contents fail to show ............................. 37
Selecting the source .................................................. 37
Controlling the cameras ................................................ 38
Controlling your own camera (near side) ................... 38
Controlling far end camera (far side) ......................... 38
Scheduled meetings
Joining a meeting .......................................................... 40
To join a meeting or not ............................................. 40
Learning more about a meeting .................................... 40
Viewing meeting details ............................................. 40
Displaying a list of upcoming meetings ..........................41
To display a meetings list you can navigate within .....41
Meeting details of any upcoming meeting .....................41
Viewing details of any meeting ...................................41
Joining when already in a call........................................ 42
Joining the meeting ................................................... 42
Parallel meetings (concurrency) .................................... 42
Selecting which meeting to join ................................. 42
Extending a scheduled meeting .................................... 43
Extending the meeting ............................................... 43
Advanced settings
About the Administrator settings ................................... 45
Entering the Administrator settings............................ 45
Administrator settings & password ............................ 45
Assigning softbutton functions ...................................... 46
Assigning a function to a softbutton .......................... 46
Creating softbutton for Main source selection .............. 47
Assigning Main source selection softbutton.............. 47
Creating softbutton for Camera Preset ......................... 47
Assigning Camera preset softbutton ......................... 47
Softbutton—Speed dials ................................................ 48
Assigning Camera preset softbutton ......................... 48
Customized softbuttons—how they appear ................... 48
Example of customized softbuttons .......................... 48
Softbutton—Clearing softbuttons ................................... 49
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Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings

Getting started

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Chapter 1
Getting started
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Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings
Getting started

Waking up the system

To make a call you need to wake up the system from standby. However, if someone calls you, the system will wake up by itself.
• To wake up the system just pick up the TRC5 remote control or press any key. You
may have to point the remote control towards the system to make sure it discovers you.
• The system will now display the wallpaper.
• The dial-in address or dial-in number of your system is displayed in the upper left
corner. If you have questions about the dial-in address or number, contact your system administrator.
• The screen will also indicate if there are any calls you have missed.
After wake-up, the screen will typically look like this:
The dial-in address or dial-in number of your system is displayed in the upper left corner.
norah.dollhouse@somecompany.com
Softkeys (described on the following pages).
Date and time of day.
Sept
20
.
If the system fails to respond to the remote control or to incoming calls, make sure that:
• The system is connected to line voltage.
• The remote control has working batteries.
• The internal cables, such as the monitor cable and/or the camera cables are properly
connected, see the installation sheet for details, if needed.
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Quick Reference Guide TRC 5
Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings
Getting started

Overview of the remote control

Microphone On/O.
Adjust loudspeaker volume.
Use the Arrow keys to navigate in the menus and the center your choice or selection.
When no menu is open, Arrow keys can be used to move the camera.
Use this key to display the Main
menu on the screen.
Use this key to display the Phone
book (your contacts) on the screen.
Place a call.
Use this key to remove characters in a text eld.
Switch to show PC screen on the system. Press again to go back to the main camera.
key to conrm
These keys correspond to the ve context
sensitive softkeys along the bottom
of the screen.
Press and hold
Press and hold
Use this key to change the layout on the screen.
Use this key to end an ongoing call. Outside a call, press and hold to enter
the standby mode.
Use the keypad to enter letters and numbers, as with a mobile phone.
Press a key repeatedly to access the characters displayed on each key.
Press and hold the # key to switch between touch tone mode (press and hold), lower case characters and numbers.
Use this key to enter touch tone mode (DTMF) in a call. Press the done.
When entering text this key is used to toggle between upper and lower case letters.
Press and hold to change between characters and numerics.
key when
Open the Presentation menu to select other sources.
Zoom the camera.
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Press and hold
Waking up the system
Grab the remote control and make sure your hand touches the rubber line sensors located on both sides of the remote control, or just touch any key on the remote control.
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View Recent calls
Delete call history
Call rate 768 kbps
Contents
Advanced settings
Getting started
Making calls
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Getting started

Navigating in the menus

Use the remote control to operate your video system. A few basic navigation principles are all you need to know to get started.
• Press the Home key (
) to show the Home menu or wake up the system by lifting
the remote control.
• The Arrow keys in the center of the upper part of the remote control are used to
navigate in the menus.
• When the system shows the Home menu only (see the Fig. below), pressing Home
) will hide the menu. To bring it back, press the Home key ( ) again.
key (
Press the key to display the Home menu on the screen.
The element currently selected is indicated by an orange rectangle.
Use the
and Arrow
keys to navigate up and
Call
Meetings
Presentation
down in a menu.
Camera control
Settings
Example showing a submenu displayed by pressing the right arrow key.
HOME
Call
Meetings
Presentation
Camera control
Settings
HOME
The little triangle
indicates that a submenu is
available.
HOME
Enter contact...
Call
Call
Meetings
Call
Presentation
Phone book
Presentation
Camera control
Recent ca lls
Camera control
Settings
Add another participant
Settings
CALL
123
• In an input eld, pressing C will delete characters/numbers to the left of the cursor
position.
• When the system shows the Home menu only (see the Fig. below), pressing Home
key (
) will hide the menu. To bring it back, press the Home key ( ) again.
• In an input eld, pressing C will delete characters/numbers to the left of the cursor
position.
Sept
20
alice.wonderland@company.co.nla
Received 20.09.11 16.29
hedda.gabler@somecompany.org
Placed 20.09.11 15 .10
dorian.grey@myself.net
Missed 20.09.11 14.55
frodo,b.aggins@myshire.org
Received 20.09.11 12.20
CALL
HOME
floria.tosca@somecompany.org
Call
Meetings
Call
Presentation
Presentation
Camera control
Camera control
Settings
Settings
Call
Phone book
Recent calls
Add another participant
Placed 20.09.11 08 .17
Context sensitive softbuttons corresponding to the function keys of the remote control.
RECENT CALLS
Softbuttons not used in a given context are shown ghosted (gray).
Use the Home key
( ) to exit all menus
and return to showing the Home menu
Use the Arrow key to collapse the
menu expansion (to go back one
only.
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Getting started
Entering text in text elds
Some menu elds expect text information to be entered. This is used to enter the name, number or address of the person you want to call as well as for such things as to search in the phone book and to maintain your list of contacts (the My contacts).

Text entry essentials

• If you press a number key when you are not in a call, the Call menu will be shown.
• The system will automatically switch to text mode (abc) inside entry elds expecting
text entries. The easiest and most convenient way of entering letters is by invoking the on-screen virtual keyboard. Do as shown below to invoke the keyboard.
• You may also use the keypad in the same manner as when composing text
messages on a mobile phone, but the virtual keypad is by far more convenient and it is also faster to use.

Invoking the virtual keyboard

CALL
HOME
Enter contact...
Call
Call
Meetings
Call
Presentation
Phone book
Presentation
Camera control
Recent ca lls
Camera control
Settings
Add another participant
Settings
abc / 123 Turn keyboard on
Press as shown to produce the virtual keyboard.
Press again to hide the virtual keyboard.
123
Enter contact...
Call
Call
Meetings
Call
Presentation
Phone book
Presentation
Camera control
Recent ca lls
Camera control
Settings
Add another participant
Settings
abc / 123 Turn keyboard on
HOME
CALL
123
• Press Function key number two from the left to invoke the virtual keyboard if it
does not appear by itself.
• Use the
Arrow key to move the cursor inside the keyboard.
• Use all four Arrow keys to move about the keyboard.
• When the required key is reached, press
to have the letter or digit inserted in the
entry eld.
• If you navigate to the alpha/numeric selection eld, pressing
will take you to numeric from alpha and vice versa. Navigate and select inside here to the extent needed. The same principle applies if you need to enter special characters.
• Once entered, press the Function key to hide the keyboard. This will put your entry
into eect.

Virtual keyboard details

Navigate to here
and click to switch
Navigate to here and click
to access special characters.
between letters and
Context sensitive
elds will appear
here. In this example
you may start a call
digits.
from here.
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Remote layout
Contents
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Getting started
Making calls
Phone book usage
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Getting started

Screen layout

The layout of the screen can be changed as shown to the right. To show the display options screen, press the Layout (
may get to it through Settings > Layout.
• Use the Arrow keys to move between the alternatives and use
alternative you want to use.
• You may—or may not—include selfview (to show the outgoing video signal from
your own system). This will show you what others will see from your system.

Tip: Adding a wallpaper to your screen

In the Home menu, navigate down to Settings and press the
Call
Meetings
Presentation
Camera control
Settings
key.
HOME
Select between the options
available and press the
key to leave the menu putting your choice into eect. See also page
20 for more on this.
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Call
Sounds a nd alerts
Meetings
Wallpaper: Growing
Presentation
System information
Camera control
Administrator settings
Restart
Settings
Call
Meetings
Presentation
Camera control
Settings
) key. Alternatively, you
to select the
SETTINGS
HOME
SETTINGS
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Sounds a nd alerts
Wallpaper: Growing
System information
Administrator settings
Restart
HOME
In the Settings submenu navigate down to Wallpaper. Press again.
None
Growing
Summersky
Custom

Layout control

SETTINGS
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Call
Sounds a nd alerts
Meetings
Wallpaper: Growing
Presentation
System information
Camera control
Advanced
Restart
Settings
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Call
Sounds a nd alerts
Meetings
Wallpaper: Growing
Presentation
System information
Camera control
Advanced
Restart
Settings
HOME
LAYOUT CONTROL
Show selfview
Wallpaper
SETTINGS
HOME
Show selfview
Full screen participant
Change remote layout (the outgoing video) when hosting MultiSite Conference...
LAYOUT CONTROL
Show selfview
Speaker participant
Full screen participant
Layout control outside a call is limited to the choice between showing selfview and showing a wallpaper...
However, if you
selfview, the menu
will give you these
options when you
enter the menu
Layout control when in a call provides the choice of showing selfview or full screen participant...
However, if you
LAYOUT CONTROL
selfview, you may
select where the
selfview should
appear in the image
when you enter the
already have
activated the
again.
already have
activated the
menu again.
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Call
Sounds a nd alerts
Meetings
Wallpaper: Growing
Presentation
System informatio n
Camera control
Advanced
Restart
Settings
Layout
Main sour ce: Camera
Call settings
Language: English
Date and t ime
Call
Sounds a nd alerts
Meetings
Wallpaper: Growing
Presentation
System informatio n
Camera control
Advanced
Restart
Settings
SETTINGS
HOME
LAYOUT CONTROL
Hide selfview
Wallpaper with selfview
Full scr een selfvi ew
SETTINGS
HOME
LAYOUT CONTROL
Show selfview
Speaker participant
Full screen participant
Pressing Layout
( ) will produce a
softkey letting you choose the layout of the outgoing video. Select among all dened layouts available. Note that you have no inuence on the actual layout on the remote system.
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Camera presets

Camera settings
Main source
Exit
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Getting started
Camera presets
You may create predened settings of where the camera points and the zoom. This is referred to as camera presets. See the next page for more.
Where to nd camera presets
Sept
20

Using the presets

HOME
Call
Meetings
Presentation
Camera control
Settings
CAMERA PRESETS
Pos. 1
Pos. 2
Pos. 3
Edit camera preset
Camera presets must have been dened before you do this.
Press the
key on the remote control to display the
Home menu and select Camera control. Use the and
Arrow keys to navigate in the menu. Use to select a preset. The camera will now move accordingly. Note that this feature may be used any time.
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Camera presets must have been dened before you do this.
Press the
key on the remote control to
display the Home menu and select Camera control. Use the 0~9 keys to select a preset. The camera will now move accordingly. Note that this feature may be used any time.
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Camera presets
Camera settings
Main source
Exit
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Getting started

Adding a new camera preset (I)

LAYOUT CONTROL
Show selfview
Wallpaper
Outside a call, press the
Layout key and select Show
selfview followed by the
key, if needed. You will now see the outgoing video from your system.
This will display the softkeys along the bottom of the screen, as shown.
Display the Camera presets menu by pressing the Function key corresponding to the Camera presets softkey on the remote control to open the menu.
HOME
Call
Meetings
Presentation
Camera control
Settings
Adjust pan, tilt and zoom, as required.
Press the key to display the Main menu and navigate to Camera control.
CAMERA PRESETS
Pos. 2
Pos. 2
Pos. 3
Edit camera preset
In the Camera presets menu navigate to Edit camera preset and press the key.
Any presets already existing are
Press the
CAMERA PRESETS
Default
Zoom out
Whiteboard
Edit camera preset
Navigate to the undened preset you would like to dene.
When you have located it, press the
key.
SET CAME RA PRES ETS
Default
Zoom out
Whiteboard
Not defined
Not defined
Not defined
Not defined
Not defined
Not defined
key.
listed here.
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Getting started
Adding a new camera preset (II)
The virtual keyboard will now automatically be invoked by the system.
CAMERA PRESETS
Default
Zoom out
Whiteboard
Edit camera preset
EDIT CA MERA PRE SETS
Default
Zoom out
Whiteboard
Not defined
Not defined
Not defined
Not defined
Not defined
Not defined
Name
Save new pr eset
Cancel
4:NEW PRESET
4:NEW PRESET
abc
Name
Save new pr eset
Cancel
abc
Use the Arrow key as shown to move the cursor up into the virtual keyboard (the cursor is indicated by an orange square).
Name
Save new pr eset
Cancel
Give the new preset a descriptive name.
Use the Arrow keys to move about the keyboard and the character.
4:NEW PRESET
charl
abc
key to select a
Access special characters and numerics by means of the corresponding keys.
abc
4:NEW PRESET
Name
charl ie watts
Save new pr eset
Cancel
Press the
Arrow key a sucient number of times to move the cursor down to Save new preset, as shown.
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Press the
key to put your changes into eect. This will be conrmed by the system.
11
SET CAME RA PRES ETS
Default
Zoom out
Whiteboard
charlie w atts
Not defined
Not defined
Not defined
Not defined
Not defined
To leave the menu, press the key.
Alternatively, you may dene another preset or redene existing (see the following page for more).
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Camera presets
Camera settings
Main source
Exit
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Advanced settings
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Getting started

Editing an existing camera preset (I)

LAYOUT CONTROL
Show selfview
Wallpaper
Outside a call, press the
Layout key and select Show
selfview followed by the
key, if needed. You will now see the outgoing video from your system.
This will display the softkeys along the bottom of the screen, as shown.
Display the Camera presets menu by pressing the Function key corresponding to the Camera presets softkey on the remote control to open the menu.
HOME
Call
Meetings
Presentation
Camera control
Settings
Adjust pan, tilt and zoom, as required.
Press the key to display the Main menu and navigate to Camera control.
CAMERA PRESETS
Pos. 2
Pos. 2
Pos. 3
Edit camera preset
In the Camera presets menu navigate to Edit camera preset and press the key.
Any presets already existing are
Press the
CAMERA PRESETS
Default
Zoom out
Whiteboard
Edit camera preset
Navigate to the existing preset that you would like to redene.
When you have located it, press the
key.
SET CAME RA PRES ETS
Default
Zoom out
Whiteboard
Not defined
Not defined
Not defined
Not defined
Not defined
Not defined
key.
listed here.
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Editing an existing camera preset (II)
EDIT CA MERA PRE SETS
Default
Zoom out
Whiteboard
CAMERA PRESETS
Default
Zoom out
Whiteboard
Edit camera preset
Not defined
Not defined
Not defined
Not defined
Not defined
Not defined
Navigate to:
• Update to current camera position to
redene the preset
• Delete preset to remove it from the list
• Cancel to prepare to leave the menu
undoing any updates.
3:WHITEBOARD
Update to c urrent came ra position
Delete preset
Cancel
Press the key to put your changes into eect. This will be conrmed by the system.
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Camera settings

Camera settings let you adjust the exposure and whitebalance.
Do as follows:
1. Press the
key on the remote control to display the Layout menu. Select Selfview
to be shown as required.
CAMERA SETT INGS
Exposure
Whitebalance
If you change the Brightness
EXPOSURE
Brightness mode: Auto
Brightness level: 1
Backlight: Off
mode to Manual, the Brightness level becomes
possible for you to set. Since Auto has been chosen here, the actual level is shown ghosted.
2. Press the
key to display the Home menu and select Camera control.
3. This will cause softbuttons to appear. Press the Function key corresponding to
Camera settings (Function key number 2 from the left).
4. Follow the procedures outlined below.

Adjusting the whitebalance of the cameraAdjusting the exposure of the camera

CAMERA SETT INGS
Exposure
Whitebalance
WHITEBALANCE
Whitebalance mode: Manual
Whitebalance level: 1
Backlight compensates for any backlight shining on the camera from behind you. Such light conditions will tend to make you appear darker than needed.
D1485 2.0 3 User guide Cisco TelePresence Prole, C-series codecs, Q uick Set C20, February 2012
All contents are copyright © 2010–2012 Cisco Systems, Inc. All rights reserved.
Since the whitebalance has been set to Manual in this case, you will have access to setting the whitebalance in the usual manner. Use Automatic if that is more convenient.
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Cisco TelePresence System Prole-series, C-series codecs, Quick Set C20 User guide
Contents
Advanced settings
Getting started
Making calls
Phone book usage
In-call features
Scheduled meetings
Getting started

Main source

You may choose what to use as the main input source. This will typically be the camera, a secondary camera (if applicable), the PC input or other sources such as a DVD player.
Do as follows:
1. In the menu select Settings > Main source and expand the submenu.
2. Use the Arrow keys to move between the alternatives and use
alternative you want to use.
3. Collapse the menu using the
HOME
Call
Meetings
Presentation
Camera control
Settings
Arrow key.
SETTINGS
Layout
Main sour ce: Camera
Call settings
Language: English
Date and ti me
Sounds a nd alerts
Wallpaper: Growing
System information
Administrator settings
Restart
to select the
Camera
PC
This example has been taken from a Codec C20 equipped Prole. Larger systems may have more options.
More on Prole systems and their codecs can be found on
page 30.

Call settings—an overview

Use the Call settings menu to set the default bit rate and how the system shall answer incoming calls. Answering can be set to automatic or to manual. More on this can be found on the next page.
Do as follows:
1. In the menu select Settings > Call settings and expand the submenu.
2. Use the Arrow keys to move between the alternatives and use
alternative you want to use.
3. Collapse the menu using the
Arrow key.

The call settings optionsMain source settings

HOME
Call
Meetings
Presentation
Camera control
Settings
Layout
Main sour ce: Camera
Call settings
Language: English
Date and ti me
Sounds a nd alerts
Wallpaper: Growing
System information
Administrator settings
Restart
SETTINGS
to select the
CALL SETTINGS
Auto an swer mod e: On
Auto an swer de lay: 5 se c
Auto an swer mute: Of f
Do not di stur b mode: O ff
Default cal lrate: 40 00 kbp s
D1485 2.0 3 User guide Cisco TelePresence Prole, C-series codecs, Q uick Set C20, February 2012
All contents are copyright © 2010–2012 Cisco Systems, Inc. All rights reserved.
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