3.7 Interface for CHIPDRIVE® Driver Card Solutions ........................................................................ 29
4 PC Time Clock ..................................................................................................................................... 29
6.5 Managing User Data for Several Terminals (Synchronization)................................................... 58
6.6 Clocking Data on the Terminal: In – Out – Change Project ........................................................ 59
CHIPDRIVE® Time Recording 4
CHIPDRIVE® Time Recording
1 Getting Started with Time Recording
1.1 Introduction
CHIPDRIVE® Time Recording is a flexible and scalable time recording system that supports entries from
battery-operated terminals (CHIPDRIVE® mobile 910), network terminals (CHIPDRIVE® 920DI and
CHIPDRIVE® Fingerprint C2), as well as installations of the PC Time Clock software. Besides the core Time
Recording software, the list of required software components depends on your choice of hardware. If
you intend to use CHIPDRIVE® mobile terminals only, there is no need to install any other software.
Network devices require the installation of PC Time Clock Server to coordinate the transfer of data
between Time Recording and the terminals in use.
1.2 Installation
To install CHIPDRIVE® Time Recording, please use the software CD provided with your Time Recording
solution package. Once the software is installed, including the driver for the card reader, you can
optionally download the latest update from the CHIPDRIVE® website at www.chipdrive.de, and
overwrite the existing installation.
The selection of the components to be installed depends on whether you wish to use network terminals
and/or PC Time Clock Server installations, or CHIPDRIVE® mobile 910 devices only. Before you start
setting up a network installation, consider whether you would like to install the Time Recording
software and the PC Time Clock Server software on the same computer, or whether you would rather
install PC Time Clock Server on a separate server machine that runs 24/7.
CHIPDRIVE® Time Recording 5
You only need to select CHIPDRIVE mobile software if you intend to use CHIPDRIVE mobile 910 devices,
and if the firmware on your devices is older than version 2.22, or if you wish to modify the language
settings. The firmware version is displayed on the start screen when you switch the device on. You can
tell which language the interface is currently set to by the displayed date and disk space details.
Click Next to select the driver for the card reader. Continue clicking Next to proceed with the setup
wizard, and select Finish when done.
1.3 Defining Global Settings
Before you start creating users, launch the Time Recording software, and configure the main global
settings, e.g. Pay Period, Time Format, Address Format, and Settings for Night Shift. For more details,
read the help section on "Global Settings." Use the Extras / Color scheme feature to customize the
appearance of the user interface to fit your personal preferences.
1.4 Creating Users
To create a person, select File / New Person from the main menu, or click on the respective button in
the toolbar, then enter the person's last and first name. Any additional details about the person are
optional. Work time, breaks, carryover, and various advanced settings can be configured either
immediately after you have created the person or at a later point in time. For more details on the
available settings, please refer to the help documentation.
CHIPDRIVE® Time Recording 6
If a user is not created on the first day of a month, a message will appear, allowing you to create
automatic Extra Free entries indicating the reason before entry date for all previous days in this
particular month in order to avoid a negative hourly balance as per the creation date. Alternatively, you
could also manually add In and Out entries for the days before the creation date. Or you can manually
enter a respective negative carryover for the immediate day before the creation date to achieve a
correct hourly balance as per the creation date.
If you are creating several persons, you can save time by using an Excel spreadsheet. To do so, first
generate an Empty Excel File for Person Import (see File / Personnel Administration). Then enter the
persons' data into the file, or copy it from any source into the respective columns. The steps are
described in more detail in the help documentation in the "Personnel Administration / Importing and
exporting personnel data" section.
1.5 Creating User Cards and Contactless User Chips
To assign an original CHIPDRIVE® User Card or a contactless User Chip to a person, insert the card into
the card reader or place the chip on the reader. This enables the Create User Card (Chip) button. Click
on the button, and remove the card/contactless chip when prompted.
If you intend to use CHIPDRIVE® Fingerprint C2 terminals only, an extended license from a CHIPDRIVE®
Time Recording License Card is required for each person. To assign a license to a person, click on the
Extended license button, and insert the License Card into the card reader. By selecting Assign license
the Extended license from License Card checkbox is enabled, and the number of available licenses on
the card is decreased by 1. Then activate the Accept fingerprint clocking checkbox. Fingerprint clocking
can also be enabled for persons with an original CHIPDRIVE® User Card, a contactless User Chip, or a
ConCERTO Logon Card. In these cases, no extended license is required.
CHIPDRIVE® Time Recording 7
If you are using extended licenses, you can also assign chips that are not original CHIPDRIVE® or
ConCERTO® products. See chapter 5.1.1 for a list of the supported products.
1.6 Using the Transport Card
1.6.1 Formatting the Transport Card
If you are using CHIPDRIVE® mobile 910 devices, you will need a Transport Card to transfer clocking data
from the mobile device to your PC, and to configure terminal settings. The Transport Card can also be
used to import the clocking data from 920-DI network terminals (e.g. for recovery purposes in the event
of network failure). The Transport Card must be formatted before use. To do this, switch the Time
Recording software into Edit / Clocking mode (= default view upon application start), insert the
Transport Card in the card reader, and select Format when prompted.
1.6.2 Reading Clocking Data from the Transport Card
To transfer data from a Transport Card to the PC, set CHIPDRIVE® Time Recording to the Edit / Clocking
mode, and insert the Transport Card into the card reader. You will then be asked if you wish to read the
data on the Transport Card. Click Read, and wait until you are prompted to remove the card.
CHIPDRIVE® Time Recording 8
1.7 Working with Network Terminals and PC Time Clock (Server)
To connect CHIPDRIVE Time Recording with network terminals and/or installations of PC Time Clock,
select File / Administration / PC Time Clock - Settings.
1.7.1 Single Installation of PC Time Clock
If required, you can run a single installation of PC Time Clock without an additional PC Time Clock Server
installation. If the software is installed on a separate machine, you need to share the network directory
containing the "pcclock.ini" file along with all subdirectories. Assuming that you have installed PC Time
Clock in the Programs folder of your local hard drive, the "pcclock" file is by default located at
"C:\ProgramData\CHIPDRIVE\Time Recording x\pcclock" (Windows Vista or later) or "C:\Documents and
Settings\All Users\Application Data\CHIPDRIVE\Time Recording x\pcclock" (Windows XP).
Select Browse Network or Local Disk to open the "pcclock.ini" file, and create a connection.
CHIPDRIVE® Time Recording 9
1.7.2 Network Terminals and PC Time Clock (Server)
If you plan to use network terminals and/or several installations of PC Time Clock, you need to install PC
Time Clock Server. The following steps are based on the assumption that PC Time Clock Server has
already been installed (see chapter 3.1), and that the computer running Time Recording has been
entered as client (see chapter 3.4.1).
Select PC Time Clock Server (TCP / IP - HTTP) on the first page of the settings wizard. On the next page,
enter the name or IP address of the computer that PC Time Clock Server is installed on. The default port
number is 80. It has to match the port number configured for PC Time Clock Server.
CHIPDRIVE® Time Recording 10
On the last page of the settings wizard, you can enable or disable the option to enter project numbers
and activity numbers for all CHIPDRIVE® network terminals. When the settings are complete, click
Finish. You should now see a connection symbol on the bottom right.
1.7.3 Exchanging Data with Network-Terminals
The data transfer which takes place between CHIPDRIVE Time Recording and CDO920-(DI) terminals and
PC Time Clock installations is bi-directional.
The terminals receive information from Time Recording via PC Time Clock Server regarding the
hourly balances and vacation statistics of individual persons.
Time Recording receives the current clocking data.
The frequency of the automatic data synchronization depends on whether the Time Recording Module
is running on the server computer (see chapter 3.6). If this is the case, data is synchronized within a few
seconds. Otherwise data is exchanged only:
When launching Time Recording.
When selecting Report / Current Overview.
When selecting File / Read Data from PC Time Clock.
At 1 AM if Time Recording is running at that time.
CHIPDRIVE® Time Recording 11
2 CHIPDRIVE® mobile 910
2.1 Software Version and Language
Before you start using the device, please ensure that the firmware is up-to-date (check start screen; the
current version is 2.22) and that the user interface is set to the desired language (check date display). If
the firmware or language setting needs updating, launch the CHIPDRIVE mobile software on the PC. To
change the language for the CHIPDRIVE mobile software interface, click on the Options button. The
language setting for the device can be selected in the Language for CHIPDRIVE mobile section. Click
Next to start the wizard which will walk you through the steps required to upload the current firmware
to your device using the Transport Card and to restore the Transport Card to its original state
afterwards.
2.2 Administrative Tasks on the CHIPDRIVE® mobile
2.2.1 Setting the Date and Time
To define settings on the CHIPDRIVE® mobile, insert a formatted Transport Card, and then press the
green OK button to activate the configuration menu. To format the Transport Card, see chapter 1.6.1.
The CHIPDRIVE® mobile has an automatic calibration feature for the clock that calculates a calibration
value based on the interval between, and a deviation value that results from, two separate clock setting
procedures. The accuracy of this value depends both on the accuracy of the time that was set and on
the interval between the two settings. If the deviation is minor, you should wait a few weeks before
CHIPDRIVE® Time Recording 12
making a correction. The clock will not be recalibrated if the interval between two setting procedures is
less than two weeks.
Important: Immediately after setting the date and time for the first time, the calibration value should be
reset to zero. This prevents the creation of an inaccurate calibration value resulting from a large time
difference in relation to the manufacturer setting.
To set the date and time, open the main menu and select item Set time/date. The Set time/date screen
initially displays the 24-hour or AM/PM time format. To change the format, press either the up or down
arrow key. Then use the right arrow key to select the hour and adjust it (if necessary) using the arrow
keys. Next, select the minutes and set them in the same manner.
With the DDMM function, you can customize the date format (DDMM stands for day/month, MMDD
for month/day). Once you have checked and/or set the month and date, monitor the seconds on a clock
which is as accurate as possible, and press the green OK key at exactly the set time.
2.2.2 Calibrating the Clock
Select the Calibrate clock menu item to display the current calibration value, and reset it to 0. After
setting the date and time for the first time, the calibration value should be reset. Otherwise the
automatic mechanism would use the calibration value to balance the deviation between the new
correct time and the time value set at the manufacturer which is not always completely accurate. To
reset the value to 0, press the 1 key on your keypad, and then return to the main menu by pressing the
red Cancel key.
2.2.3 Daylight Saving Time
The CHIPDRIVE® mobile automatically switches from daylight saving time to standard time, and from
standard time to daylight saving time. The setting follows the default for the EU, whereby the change
CHIPDRIVE® Time Recording 13
from standard (winter time) to daylight saving time (summer time) is made on the last Sunday in March
at 2:00 a.m. by moving the clock forward by one hour. When changing from daylight saving time to
standard time, the clock is set back by one hour on the last Sunday in October at 3:00 a.m. This setting is
automatically updated for the current year the first time you switch the device on in the new year. If you
are using the device in a country that does not use this rule, select Daylight Saving in the main menu to
switch the automatic mechanism off, and set the date and time for the automatic conversion. Please
note that this manual setting only applies to the current year, and will therefore have to be reset every
year before the clocks change for the first time.
To disable the automatic conversion, leave the setting on enabled. Change the setting to off using the
up or down arrow key. Use the right arrow key to access the day, month and time for switching from
standard to daylight saving time (+1), then go to the next line (-1) which contains the date and time for
switching from daylight saving to standard time. These settings are not applied until you confirm them
by pressing the OK key.
2.2.4 Changing the LCD Contrast
If the contrast on the display of your CHIPDRIVE® mobile is too low, or if there are distracting horizontal
or vertical lines (excessive contrast), choose Set LCD contrast in the main menu. Using the arrow keys,
you can increase (up arrow) or decrease (down arrow) the contrast in small increments. The right arrow
key resets the contrast to the default value 128. Press the OK key to apply the setting.
Note: The contrast also depends on the temperature of the surrounding environment. It will decrease in
a cold environment, but will return to a normal level when the device acquires room temperature again.
2.2.5 Changing the Terminal ID
Every device should have a unique device number or terminal ID, especially if several devices or
additional installations of CHIPDRIVE® PC Time Clock are in use. This number is an integral part of each
CHIPDRIVE® Time Recording 14
clocking data entry made on that device. This means that the PC can track exactly who made a clocking
entry, when, and where (i.e. on which device). The terminal ID can also be used as a project number or
activity number.
To set the terminal ID, select Set Terminal ID (5) in the main menu. Enter a value between 1 and 9999,
and confirm with OK.
2.2.6 Transferring Clocking Data to a PC
To transfer clocking data from the CHIPDRIVE® mobile to a PC, insert a formatted Transport Card M256
into the mobile device to automatically start the copy process. One Transport Card can hold data from
several devices. Therefore, it is possible to collect data from several devices one after the other. Before
the data is copied, the device automatically checks if there is enough storage space left on the card. One
Transport Card can store a maximum of 2040 clocking entries, with up to 4-digit project numbers, but
without activity numbers. Clocking entries with longer project numbers and/or activity numbers take up
twice the storage space, and reduce the maximum clocking entry capacity respectively. See chapter
1.6.2 on how to read data to the PC.
Note: Once the clocking entry data has been transferred, the device memory is deleted. In case a
Transport Card is lost, the data can be transferred directly from the individual user cards to the PC. With
Time Recording software running, insert one user card after the other. You will be asked each time
whether you wish to read the data from the user card. A user card contains up to 120 of the latest
clocking entries.
CHIPDRIVE® Time Recording 15
2.3 Clocking on the CHIPDRIVE® mobile
2.3.1 Clocking In
A Clock In entry normally follows a Clock Out entry, and is therefore automatically entered when you
insert the user card (provided the last entry was Clock Out). The clocking entry is executed immediately,
and confirmed with an acoustic signal. Simply remove the card without pressing any key.
If you forgot to make the last Clock Out entry, the device automatically registers a Clock Out entry when
the user card is inserted again. In this case it is necessary to change the entry to a Clock In entry by
pressing the yellow right arrow key.
2.3.2 Clocking In, Changing the Project
To register a Clock In entry and enter a project number, insert the user card, and confirm that Clock In is
displayed at the top right of the display. If not, press the yellow right arrow key to change it from Clock Out to Clock In. Now enter the maximum 8-digit project number, and confirm by pressing the green OK
key.
2.3.3 Clocking In, Changing the Project and Activity
To Clock In with a change of project and activity, please proceed as described in the previous section.
After confirming the project number with OK, or the yellow down arrow key, enter the activity number,
and confirm your entry with the green OK key.
2.3.4 Clocking In, Changing the Activity Only
To change only the activity number for a Clock In entry, skip the project number input by pressing the
down arrow key (or OK), and enter the activity number. Confirm your entry by pressing the OK key.
2.3.5 Clocking Out
The Clock Out entry is normally made after a Clock In or Change Project entry. After inserting the user
card, make sure that the display shows Clock Out. If not, change the Clock In entry type to Clock Out by
pressing the yellow right arrow key. If this is not necessary (because Clock Out is already displayed)
simply remove the card. The clocking entry will have already been made before the acoustic tone.
CHIPDRIVE® Time Recording 16
2.3.6 Changing the Project, Changing the Project and/or Activity
A project change normally follows a Clock In or Change Project clocking entry. In both cases the device
records a Clock Out entry when you insert the card. You can change this to a Change Project entry by
entering a project number and/or an activity number (see Clock In entry).
2.3.7 Correcting Input Errors
When entering a project or activity number you can always delete the last digit using the right arrow
key. To delete the number completely, press the red Cancel key.
2.3.8 Project Number Zero –-Activity Number Zero
If you want to stop working on a project or activity without moving on to another project (or activity),
you can enter 0 next to a Clock In or Change Project entry. The zero stands for "not assigned to any
project (any activity)", and the next time you insert the user card the zero project (or zero activity) will
be displayed with a dash.
2.3.9 Canceling a Clocking Entry
If you are not sure whether you have already clocked in/out, you can check this by inserting your user
card. If the device shows a Clock Out, although you wanted to clock in (or vice versa), you can cancel the
unintended entry by pressing the red Cancel button.
2.4 Changing Batteries, Device Maintenance
When the BATTERY LOW message appears on the display, the batteries need to be changed. Two AAA
or MICRO batteries are required. You should always replace both batteries at the same time. Clean the
unit with a soft, damp, lint-free cloth. To remove stubborn dirt, moisten the cloth with a few drops of
ethyl alcohol. Frequent use of dirty cards may cause the card reader to malfunction. To prevent this,
ensure that the cards are kept clean and dry at all times.
CHIPDRIVE® Time Recording 17
2.5 Technical Data
Designation
Battery-operated card reader for I²C memory cards with display,
keyboard, and integrated memory
Programming
Software via I²C memory card
Power supply
2 x AAA alkaline batteries 1.5 V / CR 1620 backup
Power consumption
(operating)
Ib <= 15 mA
Power consumption
(standby)
Is <= 30 μA
Max. battery life
Approx. 50 h continuous operation / 2 years in standby
Operating temperature
+10°C … +35°C
Storage temperature
0°C … +50°C
Relative humidity
Non-condensing
Display resolution
128 x 64 pixels
Memory
EEPROM, max. 256 Kb
Contact material
Gold-plated, min. 100,000 cycles
Dimensions
78 x 108 x 21 mm
Weight (without batteries)
150 g
Environmental guidelines
WEEE, RoHS
2.6 Waste Disposal
Products marked with the WEEE disposal symbol require professional disposal and are not to be
disposed of as residual waste. Please dispose of all WEEE marked products at local waste facilities that
are set up to handle the return and collection of electric and electronic equipment. The disposal of
electric and electronic equipment respective parts of it in residual waste can harm human health and
the environment. By disposing of WEEE marked products appropriately, you are helping to recycle and
recover electric and electronic equipment and protect the environment. More information is available
at your public waste disposal authority.
3 PC Time Clock Server
3.1 Installation
The PC Time Clock Server software is installed as part of the CHIPDRIVE Time Recording Setup (see
chapter 1.1). It can be installed on a workstation computer, but ideally, it should be installed on a server
CHIPDRIVE® Time Recording 18
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