Canon MULTIPASS C80, MULTIPASS C70 User Manual

Canon MultiP ASS™ C80 Canon MultiP ASS™ C70

MultiPASS

™

Suite

V ersion 3.10

Software User's Guide

Copyright

This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc.

Trademark Acknowledgements

Adobe PageMaker® and Adobe Photoshop® are registered trademarks, and Adobe Photo Deluxe™ is a trademark, of Adobe Systems Corporation.

Canon and BJ are registered trademarks, and MultiPASS, Bubble Jet, and ScanGear are trademarks of Canon, Inc.

Exchange®, Outlook®, and Outlook Express®, are registered trademarks of Microsoft Corporation.

Microsoft® and Windows® are registered trademarks of Microsoft Corporation.

Netscape Mail™ is a trademark and Netscape Messenger® is a registered trademark of Netscape Communications Corporation.

Pentium® is a registered trademark of Intel Corporation.

PhotoFinish™ is a trademark of Zsoft Corporation.

TextBridge® is a registered trademark of ScanSoft, Inc.

All other trademarks identified herein are the property of their respective owners.

ii Preface

Chapter 1 Introduction ....................................................................................................1-1

Desktop Manager Features: an Overview ...................................................1-2

Desktop Manager Software Package ........................................................... 1-3

System Requirements.....................................................................................1-5

About This Guide ........................................................................................... 1-5

Conventions Used in This Guide .......................................................... 1-6

Other User Assistance ....................................................................................1-6

Chapter 2 Installing the Desktop Manager Software................................................2-1

Installing the Software ...................................................................................2-2

Preparing for the Installation .................................................................2-3

Installing the Software ............................................................................2-4

Overwriting the MultiPASS Printer Options .......................................2-6

Setting the Default Printer .............................................................................2-7

Sharing the Printer Installation .....................................................................2-8

Setting Up Your MultiPASS Printer for Sharing..................................2-8

Installing the Printer Driver on a Client System ...............................2-10

Chapter 3 Printing with the MultiPASS Printer.........................................................3-1

Printing a Document ......................................................................................3-2

Printing Envelopes ..................................................................................3-2

Working with Print Options (Windows 95/98) ..........................................3-5

Changing the Printer Settings: a Summary .........................................3-5

Choosing a Print Mode ...........................................................................3-6

Changing the Print Mode Settings ........................................................3-9

Editing a Custom Print Mode ..............................................................3-15

Deleting a Custom Print Mode ............................................................3-16

Saving a Custom Print Mode as a File ................................................3-17

Setting Paper Options ........................................................................... 3-18

Setting Other Print Features .................................................................3-21

Creating or Changing a Stamp ............................................................3-24

Setting Default Printer Options ...........................................................3-30

Displaying Printer Driver Information............................................... 3-31

Contents iii

Working with Print Options (Windows NT).............................................3-31

Changing the Printer Settings: a Summary .......................................3-31

Choosing a Print Mode .........................................................................3-32

Changing the Print Mode Settings ......................................................3-34

Editing a Custom Print Mode ..............................................................3-40

Deleting a Custom Print Mode ............................................................3-41

Saving a Custom Print Mode as a File ................................................3-42

Setting Paper Options ........................................................................... 3-43

Setting Default Printing Options .........................................................3-47

Displaying Printer Driver Information............................................... 3-49

Chapter 4 Using the Desktop Manager.........................................................................4-1

Desktop Manager: an Overview .................................................................... 4-2

Features of the Desktop Manager Window ........................................... 4-3

Understanding Desktop Manager Folders ............................................4-6

System-Defined Folders ...........................................................................4-6

User-Defined Folders ...............................................................................4-8

Viewing Documents in the Desktop Manager ...................................... 4-8

Chapter 5 PC Faxing .........................................................................................................5-1

Faxing with Your Computer ...........................................................................5-2

Sending a Fax from Your Computer (PC Faxing) ................................. 5-2

Specifying a Fax Recipient ...................................................................... 5-5

Defining Send Fax Options .....................................................................5-7

Processing the Fax.................................................................................... 5-9

Creating a Fax Memo ............................................................................. 5-11

Receiving a Fax ...................................................................................... 5-12

Using the Fax Log ................................................................................. 5-14

Working with Jobs in the Send Fax Manager ..................................... 5-15

Setting Up the Address Book ...................................................................... 5-20

Working with Address Book Entries................................................... 5-21

Printing the Address Book ................................................................... 5-26

Importing the Address Book ................................................................ 5-27

Exporting the Address Book ................................................................ 5-29

Designing a Fax Cover Page ........................................................................ 5-31

Using the Cover Page Designer ........................................................... 5-32

Creating a New Cover Page ................................................................. 5-34

Making Image Adjustments ................................................................. 5-48

Adding Annotations to Your Cover Page ........................................... 5-61

Opening and Modifying a Fax Cover Page ........................................ 5-63

Reverting to the Last Saved Version .................................................... 5-64

iv Contents

Printing a Cover Page ........................................................................... 5-64

Renaming a Cover Page ........................................................................ 5-64

Deleting a Cover Page ........................................................................... 5-66

Faxing with Your Email Application ......................................................... 5-66

Setting Up MultiPASS Fax in Your Email Application..................... 5-67

Sending an Email Message as a Fax ................................................... 5-67

Receiving a Fax ...................................................................................... 5-68

Chapter 6 Scanning ..........................................................................................................6-1

Scanning Overview ......................................................................................... 6-2

Features of the ScanGear Window .........................................................6-2

Scanning with the Desktop Manager............................................................ 6-4

Scanning from a Windows Application .......................................................6-5

Setting the Preview Scan Options ..................................................................6-6

Setting the Scan Mode ..............................................................................6-6

Setting the Scan Resolution .....................................................................6-8

Setting Preferences ................................................................................ 6-10

Setting Paper Size .................................................................................. 6-12

Setting Black and White Options ........................................................ 6-14

Adjusting the Preview Image for Final Scan ............................................. 6-15

Clearing the Preview Area ................................................................... 6-15

Adjusting the Preview Image View ..................................................... 6-15

Adjusting the Selection Size ................................................................. 6-16

Moving an Image ................................................................................... 6-17

Reversing the Image Tone ..................................................................... 6-17

Mirroring an Image ............................................................................... 6-18

Rotating an Image ................................................................................. 6-18

Scaling the Image Output Size ............................................................. 6-18

Adjusting the Preview Image Tone ............................................................. 6-19

Features of the Tone Tab ....................................................................... 6-19

Correcting the Image Tone Automatically .......................................... 6-20

Adjusting Contrast and Brightness .................................................... 6-21

Changing Gamma Curve Values ......................................................... 6-22

Adjusting Histogram Tone Levels ....................................................... 6-24

Using Tone Curves ................................................................................ 6-26

Adjusting Contrast/Brightness for Black and White Scan Mode ... 6-27

Increasing the Speed of the Scan Process ........................................... 6-29

Scanning with the MultiPASS Toolbar ...................................................... 6-29

Changing the Options for the Scan Buttons on the Toolbar ............. 6-32

Changing Toolbar Settings ................................................................... 6-36

Performing Other Toolbar Tasks .......................................................... 6-39

Contents v

Chapter 7 W orking with Documents in the Desktop Manager .................................7-1

Managing Your Documents in the Desktop Manager ................................. 7-3

Selecting Documents in the Desktop Manager ..................................... 7-3

Printing a Document in the Desktop Manager ..................................... 7-4

Creating a Folder ...................................................................................... 7-4

Moving a Document .................................................................................7-5

Copying a Document ............................................................................... 7-6

Renaming a Document or Folder............................................................ 7-6

Deleting a Document or Folder ............................................................... 7-7

Restoring a Deleted Folder or Document ...............................................7-8

Emptying the Trash Folder ...................................................................... 7-9

Importing a Document .............................................................................7-9

Exporting a Document .......................................................................... 7-10

Attaching a Document to Electronic Mail (Email) .............................. 7-11

Manipulating a Document in Document View.................................. 7-12

Arranging Documents in Document View ......................................... 7-12

Scrolling Through a Multi-page Document ....................................... 7-13

Removing a Page from a Document .................................................... 7-13

Splitting a Document ............................................................................ 7-14

Merging a Document ............................................................................ 7-14

Indexing and Searching for Documents ............................................. 7-15

Setting Up the Search Index ................................................................. 7-16

Assigning Index Criteria to Documents ............................................. 7-21

Searching Your Documents.................................................................. 7-25

Redisplaying the Result of Your Last Search ..................................... 7-30

Modifying a Document ................................................................................ 7-30

Features of the MultiPASS Viewer Window ....................................... 7-32

Adjusting the Document Image ........................................................... 7-35

Making Image Adjustments ................................................................. 7-40

Adding Annotations to Your Document ............................................ 7-53

Revising Your Annotations .................................................................. 7-60

Reverting to the Last Saved Version .................................................... 7-62

Printing the Document ......................................................................... 7-62

Adjusting the MultiPASS Viewer Default Options ............................ 7-64

Chapter 8 MultiP ASS Printer Setup and Other Utilities in the

Desktop Manager ..........................................................................................8-1

Setting Up Fax Options in the Desktop Manager....................................... 8-2

Setting Up Fax Preferences.....................................................................8-3

Setting Up Send Fax Options .................................................................8-4

vi Contents

Setting Up Advanced Send Fax Options ............................................... 8-6

Setting Up Receive Fax Options ............................................................. 8-9

Setting Up Advanced Receive Fax Options ........................................ 8-11

Setting Up Speed Dial Assignments ................................................... 8-15

Setting Up System Options .......................................................................... 8-17

Using the Launcher ...................................................................................... 8-19

Making a Phone Call from the Desktop Manager .................................... 8-23

Using the MultiPASS Status Monitor ......................................................... 8-24

Using the Minimised Status Monitor .................................................. 8-25

Using the Status Monitor Window ...................................................... 8-26

Status Messages .................................................................................... 8-27

Disconnecting the MultiPASS Printer ........................................................ 8-28

Restarting the MultiPASS Connection ................................................ 8-29

Removing the Desktop Manager ................................................................ 8-29

Reinstalling the Desktop Manager ...................................................... 8-31

Chapter 9 Frequently Asked Questions ........................................................................9-1

MultiPASS Printer Cannot Be Initialised. .....................................................9-2

MultiPASS Service Cannot Be Restarted (Windows NT only). .................. 9-2

Faxes Are Not Being Sent Correctly. .............................................................. 9-3

Faxes Are Not Being Received Correctly. ...................................................... 9-4

Images Are Not Scanning Properly. ..............................................................9-6

Documents Are Not Being Copied. ...............................................................9-6

Documents Are Not Printing Correctly. ........................................................ 9-7

Paper Is Not Loading Correctly. .....................................................................9-9

The Print Quality Is Not Satisfactory. ......................................................... 9-10

Appendix A Fax/Phone Characters ...................................................................................A-1

Appendix B Sharing Y our Printer Cross-Platform in W indows NT............................. B-1

Preparing to Share Your Printer Cross-Platform ......................................... B-1

Setting Up the MultiPASS Printer for Sharing ............................................ B-2

Glossary ......................................................................................................................... G-1

Index ........................................................................................................................... I-1

Contents vii

Chapter 1

Introduction

Welcome and congratulations on your purchase of the Canon MultiPASS C80/70 and its accompanying MultiPASS Desktop Manager for Windows software (hereafter referred to as the MultiPASS printer and Desktop Manager, respectively).

With your MultiPASS printer, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.

❑ Desktop Manager Features: an Overview ............................................1-2

❑ Desktop Manager Software Package.....................................................1-3

❑ System Requirements ..............................................................................1-5

❑ About This Guide .....................................................................................1-5

z Conventions Used in This Guide ...................................................1-6

❑ Other User Assistance.............................................................................. 1-6

Introduction

Chapter 1 Introduction 1-1

Desktop Manager Features: an Overview

This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide.

❏❏

❏ Print a Document

❏❏

The MultiPASS printer can be configured as the Windows default

printer, allowing you to print a document in any Windows

application.

You can also define and customise print options that affect the output

of your printed documents.

❏❏

❏ Fax a Document

❏❏

You can fax a black and white document from your computer, from

within a Windows application, or from the Desktop Manager. You

can attach a fax cover page and even schedule the transmission time

that the fax should be sent. Predefined fax cover pages are available

for you to use, or you can design your own.

For associates to whom you repeatedly send faxes or email, you can

set up an Address Book, containing predefined fax and email

information for each recipient (such as the fax number or email

address). When you send a fax or an email message from your

computer, the recipient information is then readily available in the

Address Book.

You can also receive colour and black and white faxes from your

business and personal contacts directly into your PC.

❏❏

❏ Scan an Image

❏❏

The TWAIN-compliant scan driver enables you to use the MultiPASS

printer to scan black and white, and colour documents, photographs,

and other images directly into the Desktop Manager or into another

Windows application.

❏❏

❏ Import or Export a Document

❏❏

You can import, export, store, and manage documents and images in

a variety of formats directly in the Desktop Manager, such as .BMP

and .TIF.

1-2 Introduction Chapter 1

❏❏

❏ Manipulate or Annotate a Document

❏❏

You can manipulate or annotate any document placed in the Desktop

Manager — which occurs by sending or receiving a fax, scanning an

image, or importing a file. You manipulate a document by scrolling

through and viewing its contents; removing a page; splitting or

merging it with another document; editing it by cropping, rotating or

flipping; adjusting the document brightness, contrast, size, or image

type; or by printing the document. You annotate a document by

adding a text annotation, graphic or text stamp, sticky note,

highlighting, or by creating a simple drawn graphic.

❏❏

❏ Set MultiPASS Printer Options

❏❏

Options that affect certain operations of your MultiPASS printer can

be set manually on the MultiPASS printer itself or in the Desktop

Manager. These options include parameters that affect sending and

receiving faxes, and the assignment of speed dial numbers. Option

settings defined in the Desktop Manager override any corresponding

option setting you previously set up on the MultiPASS printer.

Desktop Manager Software Package

The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system when you install the software package. The drivers allow the MultiPASS printer to communicate with the software on your computer.

Introduction

The following drivers and application programs are installed:

❏❏

❏ MultiPASS Desktop Manager for Windows

❏❏

The MultiPASS Desktop Manager for Windows coordinates sending

faxes directly from your computer (PC faxes), receiving faxes into

your computer, and scanning images. The Desktop Manager enables

you to store and manage the resulting documents.

❏❏

❏ MultiPASS Printer Driver

❏❏

The MultiPASS printer driver enables you to use the MultiPASS

printer as the default printer in any Windows application that

supports printing.

Chapter 1 Introduction 1-3

❏❏

❏ MultiP ASS Fax Driver

❏❏

The MultiPASS fax driver enables you to send a PC fax from any

Windows application that allows faxing.

❏❏

❏ Scan Driver (ScanGear for MultiPASS)

❏❏

The scan driver enables you to scan an image into the Desktop

Manager or most Windows applications that support TWAIN-

compliant scanning.

❏❏

❏ MultiPASS Service (Windows NT only)

❏❏

The MultiPASS Service (MPService) enables and controls all the

communication between your computer and the MultiPASS printer.

MPService must be running for jobs to be processed with the

Desktop Manager and the MultiPASS printer (such as receiving faxes

in the Desktop Manager, scheduling faxes, scanning, and printing).

MPService starts automatically when you start your computer, even

if you have not yet logged into Windows. If you log off Windows and

leave the computer on, MPService continues to run, to receive and

send any faxes to and from the Desktop Manager.

❏❏

❏ MultiPASS Status Monitor

❏❏

The MultiPASS Status Monitor controls and tracks the activity

occurring through the bi-directional parallel port to which the

MultiPASS printer is connected. The Status Monitor must be running

to enable the MultiPASS system to function successfully. The Status

Monitor displays status messages about the current activity with

your MultiPASS system. With the installation of the software, the

Status Monitor is set up to automatically start when you start

Windows.

❏❏

❏ Send Fax Manager

❏❏

The Send Fax Manager displays an ordered queue of fax jobs and

their status.

❏❏

❏ MultiPASS Toolbar

❏❏

The MultiPASS Toolbar enables you to scan an image from the

Windows desktop without opening an imaging application (such as

Photoshop) or the Desktop Manager. The scanned image is delivered

directly to a destination, such as a fax or to the desired application

(such as your email application or a graphic application).

1-4 Introduction Chapter 1

System Requirements

To successfully install and operate the Desktop Manager with the MultiPASS printer, your system must meet the following minimum requirements:

❏ An IBM or compatible computer with a Pentium 90 processor or

higher

❏ Microsoft Windows 95, Windows 98, or Windows NT 4.0

❏ For Microsoft Windows NT 4.0, Service Pack 3 or later

❏ 32 megabytes (MB) of RAM. 64 MB of RAM is recommended.

❏ 60 MB of available hard disk space. 150 MB of available hard disk

space is recommended.

❏ CD-ROM drive, or access to one over a network connection

❏ 256-colour SVGA monitor or greater

❏ A shielded, bi-directional, IEEE-1284-compatible parallel cable 6.6 feet

(2 meters) in length or shorter. For help in purchasing the correct cable, consult your dealer or retailer.

Introduction

About This Guide

This guide assumes you have a basic understanding of Windows. This includes how to start your system and navigate within the Windows environment. You should be familiar with common Windows terms such as window, dialog box, button, icon, menu, application, select, open, close, click, double-click, drag, and list box.

For assistance in familiarising yourself with Windows, refer to your Microsoft Windows user documentation.

Chapter 1 Introduction 1-5

Conventions Used in This Guide

The following types of formatting identify specific types of information provided in this guide.

Italicised text Used to stress the importance of a word

or phrase, or to refer to the title of another guide. For example:

You cannot access the dialog box ....

—or—

...the Microsoft Windows User’s Guide....

Text in quotation marks Used to refer to the title of a section

within the guide. For example:

...the “Installing the Software” section....

Click, double-click Use of the word click or double-click

provides instructions for selecting or choosing a command or option, generally with a mouse.

Monospaced text Used for commands you might type

when installing the software, or system messages that may display on your screen. For example:

A:\SETUP

Other User Assistance

In addition to this guide, the following information and instructions on using the MultiPASS printer and Desktop Manager software are available.

1-6 Introduction Chapter 1

❏❏

❏ MultiP ASS Desktop Manager Online Help

❏❏

The online help includes context-sensitive help about a window or

dialog box and step-by-step instructions for performing Desktop

Manager tasks.

❏❏

❏ Canon MultiPASS User’s Guide

❏❏

This guide offers detailed information on how to set up and operate

your MultiPASS printer. It includes initial setup procedures, fax

operations, daily maintenance, and troubleshooting.

❏❏

❏ Quick Start Guide

❏❏

This guide summarises the steps for setting up your MultiPASS

system.

Introduction

Chapter 1 Introduction 1-7

Chapter 2

Installing the Desktop Manager

Software

This chapter provides information and instructions for installing the Desktop Manager software and setting the default printer.

❑ Installing the Software.............................................................................2-2

z Preparing for the Installation ..........................................................2-3

z Installing the Software .....................................................................2-4

z Overwriting the MultiPASS Printer Options ................................2-6

❑ Setting the Default Printer ...................................................................... 2-7

❑ Sharing the Printer Installation ..............................................................2-8

z Setting Up Your MultiPASS Printer for Sharing........................... 2-8

z Installing the Printer Driver on a Client System ........................2-10

Software

Installing the

Desktop Manager

Chapter 2 Installing the Desktop Manager Software 2-1

Installing the Software

Your MultiPASS software comes with a Master Installer that makes installing the MultiPASS software fast and easy. The Master Installer starts up and loads the software in this order:

❏ MultiPASS Desktop Manager (including the printer and fax drivers) ❏ MultiPASS ODBC (Open DataBase Connectivity) Interface ❏ ScanGear for MultiPASS.

By default, the Desktop Manager software is installed on your C: drive in a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\), unless you specify another drive or folder during installation. The installation process also changes some of your system files to allow all the Desktop Manager components to work properly.

During installation, you are prompted to enter certain fax setup information. This information can later be changed in the Desktop Manager, as described in a later chapter.

The fax setup information you enter during installation adjusts corresponding settings in your MultiPASS printer. Therefore, any fax

information you may have manually set on the MultiPASS printer is replaced by the information you enter when installing the Desktop Manager.

During installation, the MultiPASS Status Monitor is set to automatically start each time you start Windows.

When installation is complete, the Master Installer determines whether or not your computer needs to be restarted.

If you are using Windows NT, you may have formatted the partitions on your hard drive with NTFS (New Technology File System). In this case,

2-2 Installing the Desktop Manager Software Chapter 2

you can operate the MultiPASS Desktop Manager only if you log in as the Administrator or with Administrator privileges.

Preparing for the Installation

Before you begin installing the software, take some time to prepare your system and fax setup information required for installation.

❏ Connect the MultiPASS printer to the parallel port on your computer.

The MultiPASS printer must be connected to your computer to install the Desktop Manager software.

The selected parallel port must be a dedicated port. The MultiPASS

printer does not operate with a redirected or virtual parallel port. ❏ Prepare the following fax setup information, which is entered during

installation:

z Your preferred mode for receiving faxes with the MultiPASS

printer: automatically switching between a telephone and fax call; automatically receiving fax calls only; requiring you to manually receive fax calls; or handling incoming calls with an answering machine connected directly to the MultiPASS printer.

z Fax Heading/Unit Name

The name you want to appear in the fax header (usually your name or company name), which appears in the top margin of each page of a fax transmission.

z Fax Number

The number for the fax line connected to your MultiPASS printer. This information is printed in the fax header, displaying in the top margin of each page of a fax transmission.

z Company Name (for Cover Page)

Name of your company. Once entered, this information is available to print on a fax cover page.

Software

Installing the

Desktop Manager

z Outside Dialling Prefix

If applicable, the number for accessing an outside line through your office phone system (usually 9).

Chapter 2 Installing the Desktop Manager Software 2-3

z Fax Receive Mode

The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer.

❏ Start Windows. If any Windows applications are open, close the

applications. With the applications closed, you ensure that the Desktop Manager software installs properly.

If you are attempting to reinstall the Desktop Manager software, you must first remove the current installation. For instructions on removing

the software, refer to Chapter 8, “MultiPASS Printer Setup and Other Utilities in the Desktop Manager.”

Installing the Software

Once you have prepared your system and the required fax information, you are ready to install the Desktop Manager software.

If you are using Windows NT, you must log on as Administrator or have Administrator privileges before installing the Desktop Manager software.

If you do not have Administrator privileges for Windows NT, ask your system administrator to install the MultiPASS Desktop Manager software on your PC.

To install the Desktop Manager software:

1. Insert the installation disk into your disk drive.

2-4 Installing the Desktop Manager Software Chapter 2

2. The Desktop Manager software will be supplied on either a single

language CD, or a multilingual CD. If you have a single language CD the following dialog will be displayed:

If you have a multilingual CD the following dialog will be displayed:

Software

Installing the

Desktop Manager

Chapter 2 Installing the Desktop Manager Software 2-5

3. If installation does not start automatically:

z On the Windows taskbar, click Start, and then click Run.

z If you received your software on a multilingual CD, in the Run

dialog box, type the following command and click OK (where D: is your disk drive).

D:\SETUP.EXE

zIf you received your software on a single language CD, in the

Run dialog box, type the following command and click OK

(where D: is your disk drive).

D:\SETUP\SETUP.EXE

4. Follow the on-screen instructions to complete the installation process.

During installation, follow these guidelines:

z Click Next to move from one dialog box to the next.

z Make sure you click Next or OK on the current dialog box.

z Be sure to wait for Windows to complete each setup step. If you

hear the computer working, wait until it is done.

For information about allowing the Desktop Manager software to overwrite the MultiPASS printer setup options, refer to the “Overwriting the MultiPASS Printer Options” section.

Overwriting the MultiPASS Printer Options

If you set options on the operation panel of your MultiPASS printer (such as a phone line type), they are overwritten by the Desktop Manager software under the following conditions:

❏ When the installation of the Desktop Manager software is completed

2-6 Installing the Desktop Manager Software Chapter 2

❏ After installation, when you open the MultiPASS Status Monitor

(which occurs automatically when you start Windows)

❏ After installation, when you save a change to the setup options in the

Desktop Manager (as described in Chapter 8, “MultiPASS Printer Setup and Other Utilities in the Desktop Manager”).

When setting options, a message appears to remind you that the MultiPASS printer options set on the operation panel will be overwritten if set in the Desktop Manager.

You can choose to proceed with the update, overwriting the settings in the MultiPASS printer, or you can cancel the action. When cancelling, you can first record your settings on the MultiPASS printer. This enables you to re-enter them in the Desktop Manager when you resume operations.

Setting the Default Printer

When you install the printer driver software, the system automatically sets the MultiPASS printer as the default printer. If necessary, however, follow these instructions to set the default printer.

Software

Installing the

Desktop Manager

To set the default printer:

1. On the Windows desktop, click Start, and then point to Settings.

2. On the Settings menu, click Printers.

3. In the Printers window, click the MultiPASS printer icon.

4. On the File menu, click Set As Default.

Chapter 2 Installing the Desktop Manager Software 2-7

Sharing the Printer Installation

You may be using your computer and the MultiPASS printer connected to your computer in an environment where multiple computers are connected by a network. In this case, you can share the use of your MultiPASS printer with the other computers on the network.

If you choose to share the use of your MultiPASS printer, your computer acts as the host system or server to the other computers (also referred to as remote or client systems).

To use your MultiPASS printer, the client systems must install the MultiPASS printer driver onto their systems. They can do so directly from your system. Based on which Windows operating system you are using, the following client system can share your MultiPASS printer:

If your system (server) is: Install on client system:

Windows 95 or Windows 98 Windows 95 or Windows 98

Windows NT Windows 95, Windows 98, or

Windows NT

When a document is printed by the client system on a shared MultiPASS printer, any printing messages (status or error messages) display on the server system.

If you are using Windows NT for sharing your MultiPASS printer, it is recommended that Service Pack 4 or later is installed on your system.

This ensures that the client systems can successfully connect to your MultiPASS printer on the network.

Setting Up Your MultiPASS Printer for Sharing

Before the client systems can install and use the MultiPASS printer driver, you must set up the MultiPASS printer for sharing.

2-8 Installing the Desktop Manager Software Chapter 2

To set up the MultiPASS printer for sharing:

1. On the MultiPASS server system, on the Windows taskbar, click Start.

2. On the Start menu, point to Settings. Then click Printers.

3. In the Printers window, click the MultiPASS printer icon.

4. On the File menu, click Sharing.

n n

5. In the Properties dialog box, on the Sharing tab, click Shared or Shared As.

6. In Share Name box, type a name you want to assign to the shared MultiPASS printer.

If available, you may also want to assign a password, which would then be required by the client systems when using the MultiPASS printer.

7. Click OK.

If the Sharing command is not available (see Step 4), you need to set up printer sharing in Windows. For details, see your Windows user documentation.

If you are using Windows NT and expect Windows 95/98 client systems to use your shared MultiPASS printer, you need to set up an alternate driver for Windows 95/98. With this procedure, you may need to have the following installation disks available: Windows NT, Windows 95/98, and MultiPASS Desktop Manager.

Software

Installing the

Desktop Manager

To set up an alternate driver: On the Sharing tab, under Alternate Drivers, click Windows 95. Then click OK. Follow the on-screen instructions. For details, see Appendix B, and your Windows NT documentation.

Chapter 2 Installing the Desktop Manager Software 2-9

Installing the Printer Driver on a Client System

Once the MultiPASS printer has been set up for sharing, the printer driver can be installed from the MultiPASS server system to the appropriate client systems.

To install the printer driver on a client system:

1. On the client system, on the Windows taskbar, click Start.

2. On the Start menu, point to Settings. Then click Printers.

3. In the Printers window, double-click Add Printer.

4. Follow the on-screen instructions.

Install the printer driver as a network printer, based on the name assigned to the shared printer.

You cannot install the MultiPASS printer driver on a client system that has a previous version of a MultiPASS printer.

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Chapter 3

Printing with the MultiPASS Printer

This chapter provides instructions for printing a document from a Windows application with your MultiPASS printer and for changing the printer settings.

❑ Printing a Document ................................................................................3-2

z Printing Envelopes ............................................................................3-2

❑ Working with Print Options (Windows 95/98) .................................... 3-5

z Changing the Printer Settings: a Summary ....................................3-5

z Choosing a Print Mode .....................................................................3-6

z Changing the Print Mode Settings ..................................................3-9

z Editing a Custom Print Mode ....................................................... 3-15

z Deleting a Custom Print Mode ...................................................... 3-16

z Saving a Custom Print Mode as a File ......................................... 3-17

z Setting Paper Options .................................................................... 3-18

z Setting Other Print Features .......................................................... 3-21

z Creating or Changing a Stamp ..................................................... 3-24

z Setting Default Printer Options .................................................... 3-30

z Displaying Printer Driver Information ........................................ 3-31

❑ Working with Print Options (Windows NT) ...................................... 3-31

z Changing the Printer Settings: a Summary ................................. 3-31

z Choosing a Print Mode .................................................................. 3-32

z Changing the Print Mode Settings ............................................... 3-34

z Editing a Custom Print Mode ....................................................... 3-40

z Deleting a Custom Print Mode ...................................................... 3-41

z Saving a Custom Print Mode as a File ......................................... 3-42

z Setting Paper Options .................................................................... 3-43

z Setting Default Printing Options .................................................. 3-47

z Displaying Printer Driver Information ........................................ 3-49

Printer

MultiPASS

Printing with the

Chapter 3 Printing with the MultiPASS Printer 3-1

Printing a Document

Once you have installed the software, you are ready to print a document — from any Windows application that supports printing, such as Word for Windows — using the MultiPASS printer.

Printer options are initially installed using default settings, enabling you to print immediately. These options determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. For more information on printer settings, see the “Working with Print Options (Windows 95/98)” and “Working with Print Options (Windows NT)” sections presented later in this chapter.

Instructions for printing a document can vary somewhat for different Windows applications. Therefore, for detailed instructions, see the user documentation for the specific application from which you are printing.

The following instructions summarise the general procedures for printing a document.

To print a document:

1. With your document open, click the print command. (In most Windows applications, the print command is on the File menu or toolbar.)

2. In the Print dialog box, make sure the MultiPASS printer is selected in the Printer box.

The MultiPASS printer appears as the selected printer if you specified it as the default printer when you installed the printer driver and Desktop Manager software, as described in the previous chapter.

3. Click the command to print your document (usually OK or Print).

The document is printed to your MultiPASS printer.

Printing Envelopes

When printing envelopes, use the following guidelines for the best results.

3-2 Printing with the MultiPASS Printer Chapter 3

❏ Use the appropriate size envelope: US commercial size number 10 or

European size DL.

Although other envelope sizes might fit in the paper tray, using them may not provide consistent printing results.

❏ Avoid using the following types of envelopes. They may cause jams or

smears, or may damage your printer:

z With windows, holes, perforations, cutouts, and double flaps

z Made with special coated or deeply embossed paper

z With peel-off sealing strips

z With letters enclosed in the envelope.

❏ Be sure to place envelopes face-up when printing.

❏ Stack up to 10 envelopes in the multipurpose tray to feed the envelopes

automatically for printing.

To load envelopes:

1. On the MultiPASS printer, make sure the paper thickness lever is set to the right.

Printer

MultiPASS

Printing with the

Chapter 3 Printing with the MultiPASS Printer 3-3

rt k r

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Black

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2. Prepare the envelopes.

Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp.

Press all the way around the envelopes to remove any curls and expel any excess air. Make sure any curls are removed from the flap of each envelope.

3-4 Printing with the MultiPASS Printer Chapter 3

3. Insert the stack of envelopes into the multipurpose tray until it stops. Align the edge of the paper guide with the left edge of the stack of envelopes.

You are now ready to begin printing the envelopes.

Working with Print Options (Windows 95/98)

This section provides information on setting and changing your printing options if you are using Windows 95/98. If you are using Windows NT, see the “Working with Print Options (Windows NT)” section presented later in this chapter.

Changing the Printer Settings: a Summary

Print options are the settings that determine how your document looks when it is printed. Print options are initially installed using default settings, allowing you to print documents immediately. However, you may want to change these settings for certain documents.

Printer

MultiPASS

Printing with the

Chapter 3 Printing with the MultiPASS Printer 3-5

The following instructions summarise the general procedures for changing printer settings. For detailed information on specific printer options, refer to later sections in this chapter.

To change print options:

1. With your document open, click the Print command. (In most Windows applications, this command is on the File menu or toolbar.)

2. In the Print dialog box, click Properties.

3. In the Printer Properties dialog box, on the Main, Paper, and Features tabs, specify the desired printer options.

4. If you are dissatisfied with your changes on a particular tab and want to revert to the default settings, click Defaults.

5. To save the changes and close the Printer Properties dialog box, click OK.

To save the changes and leave the dialog box open, click Apply.

To close the dialog box without saving any changes, click Cancel.

Choosing a Print Mode

When printing a document, you choose a print mode. A print mode specifies print quality and colour settings. Initially when you first install the MultiPASS software, there are a number of factory-defined print modes. You can temporarily change the settings for a predefined print mode when printing a particular document. You can also save your changed settings as a new print mode to use when printing future documents.

To choose a print mode:

1. In the Printer Properties dialog box, click the Main tab.

3-6 Printing with the MultiPASS Printer Chapter 3

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