Canon MultiPASS C755 User Manual

Page 1

User’s Manual

Page 2

ii Preface

This User’s Guide is copyrighted by Canon Computer Systems, Inc. (CCSI) with all rights reserved. Under the copyright laws, this User’s Guide may not be reproduced in any form, in whole or part, without prior written consent of CCSI.

Disclaimer

Canon Computer Systems, Inc. has reviewed this User’s Guide thoroughly in order to make it an easy to use guide for your Canon MultiPASS C755 system. All statements, technical information, and recommendations in this guide and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described.

Your MultiPASS C755 peripheral and the software media included with your system have been sold to you subject to the limited warranties set forth in the warranty and license agreement enclosed with the respective products. All software is licensed AS IS, as described in the license agreement enclosed with the software media. Further, CCSI reserves the right to make changes in the specifications of the products described in this guide at any time without notice and without obligation to notify any person of such changes.

Trademarks

Canon, BCI and BJ are registered trademarks. Bubble Jet, MultiPASS, the Super G3 logo and UHQ are trademarks of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

As an ENERGY STAR®Partner, Canon U.S.A., Inc. has determined that this product meets the ENERGY STAR®guidelines for energy efficiency.

Super G3 is a phrase used to describe the new generation of fax units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges.

*Approximately three seconds per page document transmission time based on ITU-T No. 1 Chart (Standard

Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

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Preface iii

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the unit’s dimensions and weight.

B. Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your MultiPASS C755 peripheral. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.

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iv Preface

An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details.

The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total RENs, contact the telephone company to determine the maximum REN for the calling area.

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this User’s Guide, disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon Computer Systems Customer Care Center.

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

MultiPASS C755: Facsimile Transceiver, Model H12187 This device complies with Part 15 of the FCC Rules. Operation is subject to the

following two conditions: (1) This device may not cause harmful interference, and

(2) this device must accept an interference received, including interference that may

cause undesired operation.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

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Preface v

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in the User’s Guide. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. (516) 328-5600

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

To automatically enter this information into your MultiPASS C755 peripheral, follow the instructions in Chapter 3 of this User’s Guide.

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vi Preface

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the unit’s dimensions and weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones]. Adedicated extension off a PBX without “Camp On” signals is also permissible with your MultiPASS C755. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively close to the power outlet to facilitate installation.

Notice

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications networks protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

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Preface vii

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5. The REN of this product is 0.3.

CANON CANADA INC.

1-800-263-1121

24 HOURS ADAY, SEVEN DAYS A WEEK

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viii Preface

Contents

Chapter 1: Introduction

Welcome................................................................................................................1-2

Main Features of the MultiPASS............................................................................1-3

Using Your Documentation....................................................................................1-5

How to Use This Guide......................................................................................1-5

Type Conventions Used in This Guide..............................................................1-6

Customer Support..................................................................................................1-7

Important Safety Instructions.................................................................................1-8

Chapter 2: Setting Up

Choosing a Location for the MultiPASS ................................................................2-2

Dimensions........................................................................................................2-2

Unpacking the MultiPASS......................................................................................2-2

Do You Have Everything?..................................................................................2-2

Removing Shipping Materials................................................................................2-4

Assembling the MultiPASS....................................................................................2-5

Making Connections..............................................................................................2-6

Connecting the Telephone Line and Telephone, Answering Machine, or

Data Modem...................................................................................................2-6

Connecting the MultiPASS to Your PC..............................................................2-7

Connecting the Power Cord ..............................................................................2-8

Main Components of the MultiPASS .....................................................................2-9

Front View..........................................................................................................2-9

Back View........................................................................................................2-10

Inside View ......................................................................................................2-10

Operation Panel...............................................................................................2-11

One-Touch Speed Dialing/Special Function Buttons ...................................2-12

Installing the BJ Cartridge ...................................................................................2-13

Guidelines........................................................................................................2-13

Installing the BJ Cartridge in the MultiPASS ...................................................2-14

Loading Paper .....................................................................................................2-17

Paper Guidelines.............................................................................................2-17

Loading Paper in the Multi-Purpose Tray ........................................................2-19

Testing the MultiPASS .........................................................................................2-20

Chapter 3: Registering Information

Methods of Registering Information in the MultiPASS...........................................3-2

Guidelines for Entering Numbers, Letters, and Symbols ......................................3-3

Correcting a Mistake..........................................................................................3-5

Registering Required Sender Information.............................................................3-6

What is Sender Information?.............................................................................3-6

Registering Sender Information.........................................................................3-7

Printing a List to Check the Sender Information................................................3-8

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Preface ix

Setting the Telephone Line Type...........................................................................3-9

Chapter 4: Document Handling

Document Requirements.......................................................................................4-2

Scanned Area of a Document...........................................................................4-3

Loading Documents...............................................................................................4-3

Problems With Multipage Documents ...............................................................4-5

Adding Pages to the Document.........................................................................4-5

Chapter 5: Paper Handling

Print Media Requirements.....................................................................................5-2

Printable Areas ..................................................................................................5-3

Selecting Print Media .............................................................................................5-4

Setting the Paper Thickness Lever........................................................................5-6

Loading Paper .......................................................................................................5-6

Loading Envelopes................................................................................................5-7

Using Canon Specialty Print Media.......................................................................5-9

Specialty Print Media Guidelines .......................................................................5-9

Printing on High Resolution Paper..................................................................5-10

Using the Cleaning Sheet............................................................................5-10

Printing on Banner Paper ................................................................................5-11

Chapter 6: Speed Dialing

What is Speed Dialing?.........................................................................................6-2

Speed Dialing Methods .....................................................................................6-2

One-Touch Speed Dialing......................................................................................6-3

Registering Numbers for One-Touch Speed Dialing .........................................6-3

Using One-Touch Speed Dialing .......................................................................6-5

Coded Speed Dialing .............................................................................................6-6

Registering Numbers for Coded Speed Dialing ................................................6-6

Using Coded Speed Dialing ..............................................................................6-8

Group Dialing.........................................................................................................6-9

Creating Groups ................................................................................................6-9

Using Group Dialing ........................................................................................6-12

Speed Dialing Lists..............................................................................................6-13

Printing Speed Dialing Lists.............................................................................6-13

Chapter 7: Sending Faxes

Preparing to Send a Fax........................................................................................7-2

Documents You Can Fax...................................................................................7-2

Adjusting the Quality of Your Faxes ..................................................................7-2

Setting Color or Black & White Transmission................................................7-2

Setting the Scanning Resolution ...................................................................7-2

Setting the Scanning Contrast.......................................................................7-4

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x Preface

Dialing Methods.................................................................................................7-5

Sending Methods...................................................................................................7-6

Memory Sending................................................................................................7-6

Manual Sending .................................................................................................7-7

Canceling Sending.................................................................................................7-9

Redialing When the Line is Busy.........................................................................7-10

Manual Redialing.............................................................................................7-10

Canceling Manual Redialing ........................................................................7-10

Automatic Redialing .........................................................................................7-10

What is Automatic Redialing?......................................................................7-10

Canceling Automatic Redialing....................................................................7-10

Setting the Options for Automatic Redialing ................................................7-11

Sequential Broadcasting......................................................................................7-13

Sending a Document to More Than One Destination .....................................7-13

Sending a Document Using Group Dialing......................................................7-14

Delayed Sending .................................................................................................7-15

Sending Other Documents While the MultiPASS is Set for

Delayed Sending..........................................................................................7-15

Documents Stored in Memory.............................................................................7-16

Printing a List of Documents in Memory .........................................................7-16

Printing a Document in Memory......................................................................7-16

Deleting a Document From Memory ...............................................................7-18

Chapter 8: Receiving Faxes

Different Ways to Receive a Fax...........................................................................8-2

Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode ........8-3

Setting Fax/Tel Mode.....................................................................................8-3

Setting the Options for Fax/Tel Mode............................................................8-4

Receiving Faxes Manually: MANUAL MODE....................................................8-6

Setting MANUAL MODE................................................................................8-6

Receiving a Fax Manually .............................................................................8-6

Receiving Faxes Automatically: FAX ONLY MODE ..........................................8-8

Setting FAX ONLY MODE .............................................................................8-8

Receiving With an Answering Machine: ANS.MACHINE MODE ......................8-9

Setting ANS.MACHINE MODE......................................................................8-9

Using the MultiPASS With an Answering Machine........................................8-9

Receiving Using the Distinctive Ring Pattern Detection

Feature: DRPD.............................................................................................8-10

Types of Ring Patterns................................................................................8-10

Setting DRPD ..............................................................................................8-10

How DRPD Responds to Calls ....................................................................8-14

Communicating Using the Distinctive Ring Pattern Detection

(DRPD) Feature .......................................................................................8-14

Receiving Faxes to the MultiPASS Suite.........................................................8-15

When Your PC is Off ...................................................................................8-15

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Preface xi

Receiving in Color................................................................................................8-16

Setting Color Reception...................................................................................8-16

Receiving While Registering, Copying, or Printing..............................................8-17

Receiving Faxes in Memory When a Problem Occurs........................................8-17

Canceling Receiving............................................................................................8-17

Chapter 9: Special Features

Special Dialing.......................................................................................................9-2

Dialing Through a Switchboard .........................................................................9-2

Dialing an Overseas Number (With Pauses).....................................................9-2

Switching Temporarily to Tone Dialing...............................................................9-3

Chapter 10: Making Copies

Documents You Can Copy ..................................................................................10-2

Copying Documents ............................................................................................10-2

Setting the Length of the Bottom Margin .............................................................10-4

Chapter 11: Reports and Lists

Summary of Lists and Reports ............................................................................11-2

Activity Report......................................................................................................11-3

Transmission (TX) Report....................................................................................11-4

Multi-Transaction (TX/RX) Report....................................................................11-5

Reception (RX) Report.........................................................................................11-5

Chapter 12: Maintenance

Periodic Cleaning.................................................................................................12-2

Cleaning the MultiPASS’ Exterior ....................................................................12-2

Cleaning the MultiPASS’ Interior ......................................................................12-2

Cleaning Inside the Printer Cover ...............................................................12-2

Cleaning the Scanner Components ............................................................12-4

Cleaning the Rollers....................................................................................12-5

BJ Cartridge.........................................................................................................12-6

BJ Cartridges and BJ Tanks............................................................................12-6

When to Replace a BJ Cartridge or BJ Tank...................................................12-7

Testing and Cleaning the BJ Cartridge Print Head..........................................12-9

Printing the Nozzle Check Pattern ..............................................................12-9

Cleaning the BJ Cartridge Print Head.......................................................12-10

Replacing the BJ Cartridge............................................................................12-11

Aligning the Print Head ..................................................................................12-15

Replacing a BJ Tank......................................................................................12-17

Transporting the MultiPASS...............................................................................12-20

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xii Preface

Chapter 13: Troubleshooting

If You Cannot Solve the Problem ........................................................................13-2

Clearing Jams......................................................................................................13-3

Jams in the ADF..............................................................................................13-3

Jams in the Multi-Purpose Tray.......................................................................13-4

LCD Messages....................................................................................................13-5

Printing Problems ..............................................................................................13-13

Print Quality Problems.......................................................................................13-15

Color Printing and Color Copying Problems......................................................13-17

Paper Feeding Problems...................................................................................13-18

Faxing Problems................................................................................................13-20

Sending Problems .........................................................................................13-20

Receiving Problems .......................................................................................13-21

Telephone Problems..........................................................................................13-23

Copying Problems .............................................................................................13-24

General Problems..............................................................................................13-25

If the Power Goes Out.......................................................................................13-26

Chapter 14: Summary of Settings

Understanding the Menu System........................................................................14-2

Accessing the Menus ......................................................................................14-2

User Settings Menu.............................................................................................14-3

Report Settings Menu..........................................................................................14-4

TX (Transmission) Settings Menu.......................................................................14-5

RX (Reception) Settings Menu............................................................................14-6

Printer Settings Menu..........................................................................................14-7

System Settings Menu .........................................................................................14-7

Appendix: Specifications

General Specifications ..........................................................................................A-2

Printer....................................................................................................................A-3

BJ Cartridges.........................................................................................................A-4

Facsimile ...............................................................................................................A-4

Telephone..............................................................................................................A-5

Copier....................................................................................................................A-6

Scanner.................................................................................................................A-7

Glossary .............................................................................................................G-1

Index .....................................................................................................................I-1

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Chapter 1 Introduction 1-1

Introduction

Chapter 1

Introduction

This chapter introduces you to your MultiPASS. You will find a summary of its features and details on how to use this guide.

Welcome....................................................................................................1-2

Main Features of the MultiPASS .............................................................1-3

Using Y our Documentation......................................................................1-5

How to Use This Guide..........................................................................1-5

Type Conventions Used in This Guide...................................................1-6

Customer Support....................................................................................1-7

Important Safety Instructions .................................................................1-8

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1-2 Introduction Chapter 1

Welcome

Thank you for purchasing the Canon MultiPASS C755 peripheral (hereafter referred to as the MultiPASS peripheral).

The MultiPASS is a complete multifunction system for your home or small office. It combines the following essential office machines into a single, convenient, compact desktop unit:

• Color Printer

• Plain Paper Color Fax Machine

• PC Color Fax*

• Color Copier

• Color Scanner

• Telephone**

With its multitasking ability, the MultiPASS enables you to perform a number of operations simultaneously. For example, you can print, scan a document, or make copies at the same time you are sending a fax or receiving a fax into memory.

*PC black & white fax transmission/reception. PC color fax reception only.

**Requires a telephone or an answering machine connected to the MultiPASS.

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Chapter 1 Introduction 1-3

Introduction

Main Features of the MultiPASS

■ Color Printer Features

• Canon Bubble Jet (BJ) printing for first-rate crisp printing, vibrant colors, and simple maintenance

• 1440 (horizontal) × 720 (vertical) dpi high-resolution color printing at exceptional speed

• Wide variety of print media available for printing (e.g. glossy paper, transparencies, back print film, etc.)

• Convenient multi-purpose tray holds up to 100 sheets* of plain paper or other print media

• Excellent photo quality printing with the Photo BJ cartridge

■ Plain Paper Color Fax Features

• Automatic switching between fax and voice calls

• Color faxing to and from fax machines that support color faxing

• Increased transmission speed with G3 data encoding—up to approximately three seconds** per page for black & white transmissions

• 80-page** memory for storing faxes

• Canon’s Ultra High Quality (UHQ

™

) Image Processing System for enhanced definition

in faxed photos

• Error Correction Mode (ECM) reduces transmission errors when sending to or receiving from fax machines with ECM capability

• Automatic dialing and broadcasting—one-touch, coded speed dialing, and group dialing

• Answering machine connection possible to receive both messages and faxes automatically

• Automatic reduction of received faxes when paper in the MultiPASS does not match transmitted page size

■ PC Color Fax Features

• PC black & white sending and receiving, as well as reception of color faxes directly to your PC

• Canon’s exclusive software package, the MultiPASS Suite, provides you with a “PC Fax” to print, fax, scan, and use the telephone from within your PC’s Windows

environment

For more details on the MultiPASS Suite features, 1

MultiPASS Suite User’s Guide.

*20 lb. (75 g/m2) paper

**Based on ITU-T No. 1 Chart, standard mode.

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1-4 Introduction Chapter 1

■ Color Copier Features

• Color copying

• Black & white copying—up to 99 copies

• 180-dpi or 360-dpi high-resolution copying (single copies)

• Copy reduction—70%, 80%, or 90%

• Copy enlargement in COLOR SNAPSHOT mode—150% or 200%

■ Color Scanner Features

• TWAIN compatible to scan images using any graphics or optical character recognition (OCR) applications that also support the TWAIN standard

• 600 × 600 dpi full color and 256-level grayscale scanning

• ADF (Automatic Document Feeder) for scanning up to 20 pages (letter or A4) at a time when using Windows®applications that support the TWAIN scanning standard and multipage scans

• Adjustable resolution for documents scanned into your PC

■ Telephone Features

• Connection for a telephone, answering machine, or data modem possible

• One-touch and coded speed dialing for easy and efficient calling

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Chapter 1 Introduction 1-5

Introduction

Using Your Documentation

Your MultiPASS includes the following documentation to help you use your MultiPASS quickly and easily:

• MultiPASS C755 User’s Guide (this guide): Provides detailed information on how to set up, operate, maintain, and troubleshoot your MultiPASS.

• MultiPASS Suite for Windows

Software User’s Guide: Describes how to use your

MultiPASS to print, fax, and scan from within your PC’s Windows®environment. Refer to this guide whenever you need information about printing, faxing, or scanning using your PC.

How to Use This Guide

To make the best use of this guide in learning how to set up and operate your MultiPASS, be sure to do the following:

• Read this chapter to learn about the MultiPASS’ main features and for guidelines on using the unit safely.

• Carefully follow the instructions in Chapter 2,

Setting Up

, to get your MultiPASS

unpacked, assembled, and ready to operate.

• Read Chapter 3,

Registering Information

, to learn how to enter information in the MultiPASS via the operation panel, and how to register the required sender information.

• Refer to Chapter 4,

Document Handling

, for details on the document requirements for

your MultiPASS, and how to load documents for automatic and manual feed.

• Refer to Chapter 5,

Paper Handling

, for details on paper and other print media you

can use with your unit, and instructions for loading these in the MultiPASS.

• Read Chapter 6,

Speed Dialing

, to learn how to register numbers for speed dialing

and how to use speed dialing to send documents.

• Read Chapters 7 through 10 to master the MultiPASS’ operating procedures, such as sending and receiving faxes, special dialing, and making copies.

• Refer to Chapter 11,

Reports and Lists

, to learn about the reports and lists that can

be automatically or manually printed from your MultiPASS.

• Look over Chapter 12,

Maintenance

, to become familiar with procedures for cleaning the MultiPASS, replacing the BJ cartridge and BJ tanks, and transporting the MultiPASS.

• If your unit is not operating properly, use Chapter 13,

Troubleshooting

, to try to solve

the problem.

• Refer to Chapter 14,

Summary of Settings

, to learn how to change default settings on

your MultiPASS, and how to customize your unit to your needs.

• Refer to the Appendix,

Specifications

, for the MultiPASS’ technical specifications.

If you still have questions about how to use your MultiPASS, please contact the Customer Care Center. They will be happy to answer your questions.

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1-6 Introduction Chapter 1

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide. A complete glossary of terms is included at the end of this guide.

Cautions tell you how to avoid actions that could injure you or damage your MultiPASS. In order to use your unit safely, always observe these cautions.

Notes provide advice on using the MultiPASS more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your unit and its functions.

(1 p.

n-nn

) A number preceded by an arrow and enclosed in parenthesis

references a page number in this guide which contains more information on the topic of the previous sentence.

MultiPASS Suite

Refer to the MultiPASS Suite for Windows®Software User’s

User’s Guide

Guide for details on the topic of the previous sentence. default A setting that remains in effect unless you change it. document or fax The original sheet(s) of paper you send or receive with the unit. menu A list of settings from which you select an item to set up or

change. Amenu has a title which appears in the LCD. d and u buttons Used to select an item in a menu. Press d to select the next

item, and press u to select the previous item. transaction number When you send or receive a document, your unit automatically

assigns the document a unique transaction number. A

transaction number is a four-digit number that will help you

keep track of documents you send and receive. TX/RX NO. TX/RX NO. is the abbreviation used for

Transaction number

TX Denotes

Sending

RX Denotes

Receiving

In addition, this guide uses distinctive typefaces to identify buttons and information in the LCD.

• The buttons you press appear as illustrations or in this typface: Stop.

• Information in the LCD appears in this typeface: USER SETTINGS.

Page 19

Chapter 1 Introduction 1-7

Introduction

Customer Support

Your MultiPASS is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13,

Troubleshooting

. If you cannot solve the problem or if you

think your MultiPASS needs servicing, contact the Customer Care Center.

Getting Help From Canon

Canon Computer Systems, Inc. offers a full range of customer technical support* options:

• For e-mail technical support, the latest driver downloads and answers to frequently

asked questions (www.ccsi.canon.com)

• 24-hour, 7-day-a-week automated support for troubleshooting issues on most current

products (1-800-423-2366)

• 24-hour, Fax-On-Demand System for product specifications and technical information

(1-800-526-4345)

• Free technical support Monday–Saturday for products still under warranty**

(1-757-413-2848)

• Technical support 7 days a week for products no longer under warranty, for $24.99

per call (1-800-423-2366), or for $2.50 per minute, to a maximum of $25.00 per call

(1-900-246-1200)

Note: Within Canada, call for technical support 24 hours a day, 7 days a week

(1-800-OK-CANON)

*Support program specifics subject to change without notice. **Refer to individual product information for warranty details.

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1-8 Introduction Chapter 1

Important Safety Instructions

Read these safety instructions thoroughly before using your MultiPASS, and keep them handy in case you need to refer to them later.

Except as specifically described in this guide, do not attempt to service the MultiPASS yourself. Never attempt to disassemble the unit: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact the Customer Care Center.

■ Handling and Maintenance

• Follow all warnings and instructions marked on the MultiPASS.

• Do not subject the MultiPASS to strong physical shock or vibration.

• Always unplug the MultiPASS before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the printer cover, or remove

paper from the multi-purpose tray while printing.

• Always lift the MultiPASS as shown below. Never lift it by its multi-purpose tray,

document support, or document tray.

• Do not push objects of any kind into the slots or openings on the cabinet as they may

touch dangerous voltage points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the

MultiPASS. If something does fall into it, unplug the unit immediately and contact your local authorized Canon dealer representative.

• To avoid spillage in or around the unit, do not eat or drink near the unit. If you spill

liquid or if any substance falls into the unit, unplug the unit immediately and contact the Customer Care Center.

• Keep the MultiPASS clean. Dust accumulation can prevent the unit from operating

properly.

• Unplug the MultiPASS from the wall outlet and refer service to qualified personnel

under the following conditions: – When the power cord or plug is damaged or frayed. – If liquid has spilled into the unit. – If the unit has been exposed to rain or water. – If the unit does not operate normally when you have followed the instructions in this

Page 21

Chapter 1 Introduction 1-9

Introduction

guide. Adjust only those controls that are covered by the operating instructions in this guide. Improper adjustment of other controls may result in damage and may require

extensive work by a qualified technician to restore the product to normal operation. – If the unit has been dropped or the cabinet has been damaged. – If the unit exhibits a distinct change in performance, indicating a need for servicing.

■ Location

• Place the MultiPASS on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 14.6 lb./6.6 kg).

• Place the MultiPASS in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always

stays between 50° and 90.5°F (10° and 32.5°C).

– Make sure the area’s relative humidity is always between 20% and 85%.

• Keep the MultiPASS away from direct sunlight as this can damage it. If you have to place it near a window, install heavy curtains or blinds.

• Do not use the MultiPASS near water. Make sure that no wet or humid objects come into contact with the unit.

• Do not use or store the MultiPASS outdoors.

• Do not install the MultiPASS near devices that contain magnets or generate magnetic fields, such as speakers.

• If possible, place the MultiPASS near an existing telephone outlet to avoid the expense of installing a new one.

• Place the MultiPASS near a standard 120 V AC power outlet.

• Place the MultiPASS near the PC you will be connecting it to. Make sure you can reach it easily as you will be using it as a printer, fax machine, copier, scanner, and telephone.

• To ensure reliable operation of the MultiPASS and to protect it from overheating (which can cause it to operate abnormally and create a fire risk), do not block the exhaust vent and never block or cover any openings on the unit by placing it on a bed, sofa, rug, or other similar surface. Do not place the unit in a closet or built-in installation, or near a radiator or other heat register unless proper ventilation is provided. Install the unit approximately 4 inches (10 cm) away from walls and other equipment.

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the MultiPASS, unplug the unit immediately. Contact your local authorized Canon dealer representative.

• Do not allow anything to rest on the power cord, and do not place the unit where the cord will be walked on. Make sure the cord is not knotted or kinked.

Page 22

1-10 Introduction Chapter 1

■ Power Supply

• The socket outlet shall be installed near the equipment and shall be easily accessible.

• Plug the MultiPASS into a standard 120 V AC 60 Hz, three-prong grounded outlet. Only operate the MultiPASS from the type of power source indicated on the unit’s label. If you are not sure of the type of power available, consult your local authorized Canon dealer representative or your local power company.

• Use only the power cord that came with the unit. Using a longer cord or extension cord can cause the unit to malfunction. If you must use an extension cord with the MultiPASS, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure the total ampere rating of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker.

• The MultiPASS is equipped with a three-prong, grounding-type plug provided with a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet. Do not defeat the safety purpose of the groundingtype plug by breaking off the third prong or using a 3-to-2 adapter.

• Do not plug the MultiPASS into the same circuit as an appliance such as an air conditioner, electric typewriter, television, or copier. Such devices generate electrical noise that can interfere with your MultiPASS’ ability to send and receive faxes.

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any documents stored in the unit’s memory will be deleted when you unplug the unit.)

• Unplug the MultiPASS only by pulling on the plug itself. Never pull on the cord.

• Whenever you unplug the MultiPASS, wait at least five seconds before you plug it in again.

• Check the plug frequently and make sure that it is firmly plugged into the socket.

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

Page 23

Chapter 2 Setting Up 2-1

Setting Up

Chapter 2

Setting Up

This chapter explains how to prepare your MultiPASS for use.

Choosing a Location for the MultiPASS .................................................2-2

Dimensions.............................................................................................2-2

Unpacking the MultiPASS........................................................................2-2

Do You Have Everything? ......................................................................2-2

Removing Shipping Materials.................................................................2-4

Assembling the MultiPASS......................................................................2-5

Making Connections ................................................................................2-6

Connecting the Telephone Line and Telephone, Answering

Machine, or Data Modem ....................................................................2-6

Connecting the MultiPASS to Your PC...................................................2-7

Connecting the Power Cord...................................................................2-8

Main Components of the MultiPASS ......................................................2-9

Front View ..............................................................................................2-9

Back View .............................................................................................2-10

Inside View...........................................................................................2-10

Operation Panel ....................................................................................2-11

One-Touch Speed Dialing/Special Function Buttons .......................2-12

Installing the BJ Cartridge.....................................................................2-13

Guidelines.............................................................................................2-13

Installing the BJ Cartridge in the MultiPASS........................................2-14

Loading Paper.........................................................................................2-17

Paper Guidelines..................................................................................2-17

Loading Paper in the Multi-Purpose Tray.............................................2-19

Testing the MultiPASS............................................................................2-20

Page 24

2-2 Setting Up Chapter 2

Choosing a Location for the MultiPASS

Before unpacking your MultiPASS, read the guidelines in

Important Safety Instructions

(1p. 1-8) to make sure you choose a location best suited for the MultiPASS.

Dimensions

Make sure the location you choose provides enough space around the MultiPASS for adequate ventilation, and to allow paper to flow freely into and out of the unit. Install the MultiPASS approximately 4 inches (10 cm) away from walls and other equipment. For the dimensions of the MultiPASS, 1p. A-2.

Unpacking the MultiPASS

Follow the directions below to unpack the MultiPASS properly, and to make sure you have all its components and documentation.

When lifting the MultiPASS out of the box, or when you need to move it, lift it from the bottom and hold it firmly and level.

Do You Have Everything?

As you unpack the MultiPASS, save the carton and packing material in case you want to move or ship the unit in the future.

Carefully remove all items from the box. You should have someone help by holding the box while you lift the MultiPASS and its protective packaging out of the box.

Make sure you have the following documentation as well as the items shown on the next page:

•QUICKSTARTGUIDE

•STAND-ALONEFAXMANUAL

•MultiPASS SUITE SOFTWARE/PRINTER DRIVER CD-ROM

•LIMITEDWARRANTYCARD The following items are in MultiPASS SUITE SOFTWARE/PRINTER DRIVER CD-ROM:

•MultiPASS C755 USER’S GUIDE (this guide)

•MultiPASS SUITE FOR WINDOWS SOFTWARE USER’S GUIDE

Page 25

Chapter 2 Setting Up 2-3

Setting Up

• If any of the items are damaged or missing, notify the Customer Care Center immediately.

• In addition to the items shipped with your MultiPASS, you will need to purchase a printer cable to connect your MultiPASS to a PC. (1 p. 2-7)

• Important! Save your sales receipt for proof of purchase in case your unit requires warranty service.

3 DOCUMENT

SUPPORT

2 BJ CARTRIDGE

CONTAINER

1 COLOR BJ

CARTRIDGE (BC-33e)

8 MultiPASS C755

UNIT

6 POWER

CORD

5 TELEPHONE

LINE

7 OUTPUT TRA Y

4 BJ TANKS

(BCI-3eBK

/ BCI-3eC / BCI-3eM / BCI-3eY)

Page 26

2-4 Setting Up Chapter 2

Removing Shipping Materials

The MultiPASS has been packed with protective material to protect it during shipping. Remove this material as follows and keep it in case you need to transport the unit in the future:

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

Remove all shipping tapes from the MultiPASS.

Remove the protective piece from the multipurpose tray.

Open the document tray, then remove the shipping tape and protective sheets.

Open the operation panel partially by gently pulling it toward you.

• It only opens slightly.

Then remove the protective sheet from the ADF. Close the operation panel by pressing it down from the center until it locks into place.

Open the printer cover, then remove the protective piece and shipping tapes from the cartridge holder.

Page 27

Chapter 2 Setting Up 2-5

Setting Up

Assembling the MultiPASS

Assemble the MultiPASS as follows:

To see how the MultiPASS will look fully assembled, 1

Main Components of the

MultiPASS

, p. 2-9.

Hold the document support so that it curves toward the back of the unit and fit the tabs of the support into the slots above the ADF.

The MultiPASS comes with the document tray already attached. However, if you accidentally remove the tray, attach it by fitting the slots on the tray into the tabs on the unit.

Slide the output tray into the rail on the bottom of the unit.

Page 28

2-6 Setting Up Chapter 2

Making Connections

Connecting the Telephone Line and Telephone, Answering Machine, or Data Modem

The MultiPASS has two jacks on the back for connection of the telephone line and an external device, such as a telephone, answering machine, or data modem. If you only have one telephone line and plan to use the MultiPASS for receiving both faxes and voice calls, you will need to connect a telephone and/or an answering machine to the unit.

Be sure to connect any external device before using your MultiPASS.

• If you have connected an external device to the MultiPASS, be sure to select the correct receive mode. (1 Chapter 8,

Receiving Faxes

)

• To connect a telephone as well as an answering machine, connect the telephone to the answering machine, and then the answering machine to the MultiPASS.

• If you connect a modem to your MultiPASS and you use it extensively or others access your PC frequently through the modem, you may want a dedicated telephone line for your modem.

Connect the supplied telephone line to the L jack, then connect the other end of the line to the telephone jack on your wall.

Connect the line from the telephone, answering machine, or data modem to the t jack.

Page 29

Chapter 2 Setting Up 2-7

Setting Up

Connecting the MultiPASS to Your PC

To connect the MultiPASS to your PC, you will need to purchase a printer cable that matches the interface connector on your PC:

• A Centronics®-compatible parallel cable (IEEE 1284-compliant) no longer than 6.6 feet (2 meters)

-or-

• A USB cable no longer than 16.4 feet (5 meters)

You can purchase either of these cables from your local authorized Canon dealer.

You only need to connect one of the above cables.

Connect the appropriate cable as shown below:

If using a USB cable, make sure your PC is running Microsoft Windows®98 or Windows

2000, preinstalled by a computer manufacturer on purchase. (The USB port operation also needs to be assured by the manufacturer.)

■ Connecting a Parallel Cable

Connect the parallel cable to the MultiPASS and PC. Be sure to secure the cable connectors with the wire clips.

■ Connecting a USB Cable

Connect the USB cable during software installation to ensure proper operation of the printer driver. (1

MultiPASS Suite

User’s Guide

) Connect the USB cable to the MultiPASS and PC.

Page 30

2-8 Setting Up Chapter 2

Connecting the Power Cord

Before connecting the power cord, read the guidelines in

Important Safety Instructions

(1 p. 1-8) Connect the power cord as follows:

The MultiPASS has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs to warm up before you can use it. Wait until the LCD no longer displays PLEASE WAIT.

• The MultiPASS is equipped with a three-prong, grounding-type plug provided with a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the third prong or using a 3-to-2 adapter.

Connect the supplied power cord to the power cord connector on the back of the MultiPASS. Then connect the other end into a properly grounded 120 V AC threeprong outlet.

The socket outlet shall be installed near the equipment and shall be easily accessible.

Page 31

Chapter 2 Setting Up 2-9

Setting Up

Main Components of the MultiPASS

Before using your MultiPASS, take a few moments to look over the unit and become familiar with its components.

ADF (AUTOMATIC DOCUMENT FEEDER) and PRINTER COVER Holds documents to be scanned.

DOCUMENT SUPPORT Holds documents as they feed into the ADF.

PAPER REST Supports print media stacked in the multipurpose tray.

MUL TI-PURPOSE TRAY Holds plain paper and other print media.

OPERATION PANEL Controls the MultiPASS. (1 p. 2-11)

DOCUMENT TRA Y When open, holds scanned documents as they exit the MultiPASS. When closed, serves as a cover for the operation panel.

OUTPUT TRA Y Holds printed pages as they exit the MultiPASS.

PAPER GUIDE Keeps print media in position. Adjust to the width of the print media.

DOCUMENT GUIDES Keep the document in position when being scanned. Adjust to the width of the document.

HANDLE Opens the printer cover.

P APER THICKNESS LEVER Adjusts the gap between the print head and the print media to suit the print media’s thickness. (1 p . 5-6)

Front View

Page 32

2-10 Setting Up Chapter 2

USB PORT

PARALLEL INTERFACE PORT

TELEPHONE/ ANSWERING MACHINE/ DATA MODEM JACK

TELEPHONE LINE JACK

POWER CORD CONNECTOR

Back View

Inside View

PRINTER COVER

CARTRIDGE HOLDER

Page 33

Chapter 2 Setting Up 2-11

Setting Up

Operation Panel

GHI JKL MNO

ABC DEF

TUV WXY

OPER

Tone

SYMBOLS

PRS

Copy

Stop

Hook

Coded Dial

Receive Mode

Redial /Pause

Start

Image Quality

/ B&W

Resume

01 02 03

04 05 06

07 08

10 11

Function

Data Registration

Space +

Cleaning

Report

Set

Clear

Memory Reference

Color

Alarm

■ LCD

Displays messages and prompts during operation. Also displays selections, text, numbers, and names when registering information.

■ Redial/Pause Button (1 pp. 7-10, 9-2) Redials the last number that was dialed with the numeric buttons. Also enters pauses between or after the fax/telephone number when dialing or registering numbers.

■ Coded Dial Button (1 pp. 6-8, 6-12) Press this button and a two-digit code to dial a pre-registered fax/telephone number or group.

■ Color/B&W Button (1 pp. 7-2, 7-3, 10-2) Sets the unit for color or black & white transmission or copying. For color transmission or color copying, press this button to turn on its light.

■ Hook Button

Engages or disengages the telephone line.

■ Alarm Light

Flashes when an error occurs, or when the MultiPASS is out of paper or ink.

■ Receive Mode Button (1 Chapter 8,

Receiving Faxes

)

Selects the receive mode.

■ Copy Button (1 p. 10-2) Sets the MultiPASS to make copies.

■ Image Quality Button (1 pp. 7-3, 10-2) Selects the resolution setting the MultiPASS uses for the document you are sending. Also selects the image quality setting (resolution and paper type) for the document you are copying.

■ Stop Button

Cancels sending, receiving, registering data, copying and other operations, and returns the MultiPASS to standby mode.

■ Start Button

Starts sending, receiving, scanning, and copying.

■ One-Touch Speed Dialing/Special Function Buttons (1 p. 2-12) Dial fax/telephone numbers pre-registered for one-touch speed dialing. Also used to perform special functions.

■ Numeric Buttons Enter numbers when dialing or registering fax/telephone numbers. Also enter characters when registering names.

■ Document Feed Lever (1 p. 4-2) Sets the ADF to a (automatic document feed) for feeding multipage documents, or to m (manual document feed) for feeding single sheets.

Page 34

2-12 Setting Up Chapter 2

One-Touch Speed Dialing/Special Function Buttons

The buttons on the right of the operation panel have the following two functions:

• One-Touch Speed Dialing Buttons (1 p. 6-5) The buttons marked 01 to 12 can be used to dial fax/telephone numbers preregistered under these buttons. To use the one-touch speed dialing buttons, the

Function button’s light must be off.

• Special Function Buttons

The special function buttons (marked under or to the sides of the buttons) are described below. To access the special functions, press Function to turn on its light and then press the button you wish to access.

Resume

01 02 03

04 05 06

07 08

10 11

Function

Data Registration

Space +

Cleaning

Report

Set

Clear

Memory Reference

■ Data Registration Button (1 p. 14-2) Accesses the different menus for customizing your MultiPASS.

■ u, d Buttons

Scroll through the settings so you can see other selections in the menus during data registration.

■ Memory Reference Button

(1 pp. 7-16, 7-17, 7-18, 8-15) Performs operations with documents stored in memory. Also prints documents in memory you no longer want to upload to your PC.

■ l, r Buttons

Move the cursor left or right when registering data.

■ Space Button

Enters a space between letters and numbers when registering information.

■ + Button

Enters a plus sign (+) when registering your unit fax/telephone number.

■ Report Button (1 pp. 3-8, 6-13, 11-3) Prints reports containing registered information and information on transactions.

■ Cleaning Button

(1 pp. 5-10, 12-9, 12-10, 12-15) Prints the nozzle check pattern, performs cleaning operations, and aligns the BJ cartridge print head position.

■ Clear Button

Clears an entire entry when registering information.

■ Function Button/Light

Switches between the special function buttons and the one-touch speed dialing buttons. To use the special function buttons, press this button to turn on its light. To use the one-touch speed dialing buttons, press to turn off its light.

■ Set Button

Selects and registers settings or information during data registration.

■ Resume Button

Form-feeds paper when printing, and resumes printing after an error is corrected.

Page 35

Chapter 2 Setting Up 2-13

Setting Up

Installing the BJ Cartridge

Install the BJ cartridge as explained in this section. For additional information on BJ cartridges and tanks, and for instructions on replacing,

BJ Cartr idge

, p. 12-6.

Guidelines

To ensure optimum performance of your BJ cartridges and tanks, follow these guidelines:

• Store BJ cartridges and tanks at room temperature.

• Keep BJ cartridges in their sealed packaging until you are ready to use them.

• Once opened, use BJ tanks within six months and BJ cartridges within one year.

• Do not remove BJ cartridges and tanks from the MultiPASS unnecessarily, or the ink in them may harden.

• Do not leave empty BJ tanks in a BJ cartridge. Remove them immediately when they run out of ink, and replace them with new BJ tanks. Do not leave a cartridge with one of its ink tanks missing as the ink in the cartridge will dry and adversely affect print quality.

• When changing BJ cartridges, always store the unused BJ cartridge in the BJ cartridge container provided with your MultiPASS.

• Keep BJ cartridges and tanks out or children’s reach. If a child inadvertently ingests ink, consult a physician immediately.

• Do not touch the precision components on the BJ cartridge.

The ink in the BJ cartridges and tanks is difficult to clean up if spilled. Follow these precautions when handling:

• Carefully remove packaging from BJ cartridges and tanks.

• Do not attempt to disassemble or refill BJ cartridges or tanks.

• Do not shake or drop BJ cartridges or tanks, or tip the print head downward.

DO NOT TOUCH THIS AREA.

Page 36

2-14 Setting Up Chapter 2

Installing the BJ Cartridge in the MultiPASS

When there is no BJ cartridge installed in the MultiPASS, the LCD displays PUT IN CARTRIDGE.

Follow these steps to install the BJ cartridge:

1 Make sure the MultiPASS is plugged in. 2 Open the document tray.

3 Lift the handle to open the printer

cover.

• The cartridge holder automatically moves to the center of the unit.

• Do not try to manually move or stop the cartridge holder since this may damage the unit.

• Do not touch the components shown or any metal parts since this may adversely affect operation of the unit and/or affect print quality.

RIBBON CABLE

CIRCUIT BOARD

GUIDE RAIL

ROUND SHAFT

HANDLE

Page 37

Chapter 2 Setting Up 2-15

Setting Up

4 Raise the blue cartridge lock lever on

the cartridge holder.

5 Remove the Color BJ cartridge from

its package, then remove the orange protective cap q and the protective tape w.

• Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.

• Install the BJ cartridge immediately after removing the cap and tape.

6 Insert the BJ cartridge into the

cartridge holder, then lower the blue cartridge lock lever until it locks into position.

7 Press on the two orange tabs and

remove the two orange pieces from the BJ cartridge.

ORANGE T ABS

DO NOT TOUCH THESE PRECISION COMPONENTS.

Page 38

2-16 Setting Up Chapter 2

8 Start with the Yellow BJ tank.

Remove the packing film by pulling on the orange tape q.Then grip the bottom of the BJ tank and twist off the orange protective cap in the direction shown w.

• Carefully remove the packing film taking care not to remove the label from the BJ tank.

• Discard the packing film and cap. Never attempt to reattach them to the BJ tank.

• Do not touch the ink port on the BJ tank.

• Spilled ink can stain any surface; protect yourself and your work area.

9 Insert the Yellow BJ tank into the far

right slot on the BJ cartridge, then press it down from the top until it clicks into position.

10 Repeat steps 8 and 9 to install the

Magenta BJ tank, then the Cyan BJ tank, and finally the Black BJ tank. Be sure to install them in this order and to insert them in the slots from right to left.

• Do not use the BJ cartridge with any of its BJ tanks missing as this can cause the BJ cartridge to clog.

11 Close the printer cover.

• The LCD displays CART. RETURN while the cartridge holder moves to its home position on the right side of the unit. The MultiPASS then cleans the print head which takes about 20 seconds.

12 Close the document tray.

If you need to unplug the MultiPASS, wait until the unit is in standby mode (date and receive mode displayed in the LCD). Otherwise the cartridge holder may not be in its home position causing the BJ cartridge to remain uncapped and dry out.

Made in Japan Made in Japan Made in Japan Made in Japan

PUSH PUSHPUSH PUSH

Ink Tank

BCI-3C

Ink Tank

BCI-3M

Ink Tank

BCI-3Y

Ink Tank

BCI-3BK

Black Cyan

Magenta

Yellow

YELLOW

MAGENTA

CYAN

BLACK

ellow

M a

d e

i n J

a p a

InkTank

I-3M

ellow

M a

d e in

J a p a

PUSH

TO PREVENT INK SPILLS, DO NOT PRESS THE SIDES OF THE BJ TANK.

Page 39

Chapter 2 Setting Up 2-17

Setting Up

Loading Paper

This section describes how to load plain paper in the multi-purpose tray so that you can begin using your MultiPASS.

For complete details on the different print media you can use and instructions for selecting and loading other print media, 1 Chapter 5,

Paper Handling

Paper Guidelines

• Store all print media wrapped and on a flat surface until ready to use. Keep opened packs in their original packaging, in a cool, dry location.

• Store paper at 64.4°–75.2°F (18°–24°C), 40%–60% relative humidity.

• To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn paper.

• Use cut-sheet paper only, not paper that comes on a roll.

• Do not use paper thicker than can be used for the MultiPASS (1 p. 5-2). Thick paper can come into contact with the print head nozzles and cause damage to the BJ cartridge.

• Do not load paper beyond the paper limit mark (P) or beyond the tabs on the multipurpose tray. Doing so may cause paper feeding or printing problems. Also, make sure there are no gaps on either side of the paper stack.

• If the print media has a print side, set it in the multi-purpose tray with the print side facing upward.

• The capacity of the output tray is 50 sheets of paper. To prevent paper jams, remove paper from the output tray before the count reaches 50.

• Let the paper run out before refilling the multi-purpose tray. Avoid mixing “new” paper with paper already loaded.

PAPER LIMIT MARK

NO GAP HERE

TAB

Page 40

2-18 Setting Up Chapter 2

• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or curl over time, and cause paper jams or misfeeding problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can cause some print media to misfeed in the multi-purpose tray. If you have trouble with print media becoming skewed or multiple sheets being fed, do not stack them in the multi-purpose tray, but feed them one sheet at a time.

• Depending on the density of the printed pages, the ink may need time to dry. Within two or three seconds, the ink becomes smudge resistant. After drying for several minutes, the ink becomes water-resistant.

• If your printed page contains a large amount of graphics, the ink on the page may be damp due to the print density. Leave the page in the output tray for 30 to 60 seconds to allow the ink to dry. Then remove the page being careful not to touch the document tray (if it is open). Should you dirty the document tray when removing the page, wipe it clean with a clean, soft, lint-fee cloth moistened with water or diluted dishwashing detergent solution.

• Printing dense graphics on light paper stock may cause the paper to curl. Try using heavier stock.

• If paper curls after printing, remove it immediately; otherwise paper jams may occur.

• The platen (a roller inside the unit) may become inked if you print data beyond the width of the page. If this happens, clean the platen with a soft cloth. (1

Cleaning

Inside the Printer Cover

, p. 12-2)

Page 41

Chapter 2 Setting Up 2-19

Setting Up

Loading Paper in the Multi-Purpose Tray

Load paper in the multi-purpose tray as follows:

1 Make sure the paper thickness lever is

set to p (up).

For details, 1 p. 5-6.

2 Raise the paper rest until stops q,

then move the paper guide to the left to match the size of your paper w.

3 Prepare a stack of paper by fanning

the edge that will feed into the unit first, and then tapping the stack on a flat surface to even its edges.

4 Insert the stack into the multi-purpose

tray until it stops q, so that the right edge of the stack is aligned with the right side of the multi-purpose tray. Slide the paper guide snugly against the left edge of the stack w.

• The multi-purpose tray holds up to 100 sheets of 20 lb. (75 g/m

) plain paper.

• Make sure the stack is below the paper limit mark ( P ).

The MultiPASS is now ready to print.

PAPER LIMIT MARK

Page 42

2-20 Setting Up Chapter 2

Testing the MultiPASS

After you have assembled the MultiPASS, installed the BJ cartridge, and loaded the paper, you can make sure the MultiPASS is printing properly by making several copies of a document. For instructions, 1 Chapter 10,

Making Copies

If you have problems printing, 1 Chapter 13,

Troubleshooting

Page 43

Chapter 3 Registering Information 3-1

Registering

Information

Chapter 3

Registering Information

This chapter describes the methods and guidelines for entering information in the MultiPASS. You will also find instructions for entering the sender information which is required before using your unit.

Methods of Registering Information in the MultiPASS.........................3-2

Guidelines for Entering Numbers, Letters, and Symbols.....................3-3

Correcting a Mistake ..............................................................................3-5

Registering Required Sender Information.............................................3-6

What is Sender Information? ..................................................................3-6

Registering Sender Information..............................................................3-7

Printing a List to Check the Sender Information ....................................3-8

Setting the Telephone Line Type.............................................................3-9

Page 44

3-2 Registering Information Chapter 3

Methods of Registering Information in the MultiPASS

To customize the MultiPASS to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialing settings. There are two methods of adjusting these settings:

■ Method 1: Using the MultiPASS operation panel

You can adjust settings directly via the operation panel of the MultiPASS. Detailed instructions are described in this guide. Adjusting settings through the operation panel is convenient when you do not have your MultiPASS connected to a PC.

■ Method 2: Using the MultiPASS Suite Software

You can adjust settings using the MultiPASS Suite software included with your MultiPASS. For detailed instructions, 1

MultiPASS Suite User’s Guide

Before adjusting any settings, decide whether you prefer to make changes from the operation panel or from the MultiPASS Suite. Using both—the operation panel and the MultiPASS Suite—may cause confusion. Changes made to settings through the operation panel will not be displayed in the MultiPASS Suite, and changes made in the MultiPASS Suite will override any corresponding settings made through the operation panel.

If your MultiPASS is connected to a PC, we recommend using the MultiPASS Suite to adjust settings.

Page 45

Chapter 3 Registering Information 3-3

Registering

Information

Guidelines for Entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric button to press for the character you want.

If you pause for more than 60 seconds between entering characters, the unit will automatically return to standby mode.

■ Changing Between Number Mode and Letter Mode

Press to select number mode (:1) or letter mode (:A).

(Number mode)

(Letter mode)

_:A

_:1

Tone

Button Letters (:A) Numbers (:1)

WXYZwxyz 9

TUVtuv 8

PQRSpqrs 7

MNOmno 6

JKLjkl 5

GHIghi 4

DEFdef 3

ABCabc 2

SYMBOLS

PRS

TUV

WXY

GHI

JKL

MNO

ABC

DEF

Tone

OPER

Letter input (:A) Number input (:1)

Page 46

3-4 Registering Information Chapter 3

■ Entering Letters

Press to switch to letter mode (:A).

2 Press the numeric button that contains the

Ex:

letter you want.

• Press repeatedly until the letter you want appears. Each button cycles through the letters it contains.

• If you are unsure which button to press for the letter you want, 1 p. 3-3.

3 Continue entering other letters using the

Ex:

numeric buttons.

• If the next letter you want to enter is under a different numeric button, simply press that button until the letter you want appears.

-orIf the next letter you want to enter is under the same numeric button you just pressed, press r to move the cursor to the right. Then press the same numeric button repeatedly until the letter you want appears.

• To enter a space, press Space.

■ Entering Numbers

Press to switch to number mode (:1).

2 Press the numeric button that contains the

Ex:

number you want.

• To enter a space, press Space.

3 Continue entering other numbers using the

Ex:

numeric buttons.

■ Entering Symbols

Press repeatedly until the symbol

Ex:

you want appears.

2 If you want to enter another symbol, press

Ex:

to move the cursor to the right,

then press repeatedly until the symbol you want appears.

SYMBOLS

#– :1

# :1

SYMBOLS

10_ :1

1_ :1

_:1

Tone

CA :A

C :A

_:A

Tone

Page 47

Chapter 3 Registering Information 3-5

Registering

Information

Correcting a Mistake

You can clear an entire entry by pressing Clear. Alternatively, you can correct individual characters as follows.

1 Use or to move the cursor

Ex:

under the incorrect character.

2 Use the numeric buttons to enter the correct

Ex:

character over the incorrect character.

3 When you have finished making corrections,

press to register your new entry.

Set

CANON:A

CANEN:A

Memory Reference

Page 48

3-6 Registering Information Chapter 3

Registering Required Sender Information

In the United States, FCC rules governing the use of facsimile equipment state that the following sender information must be printed on every facsimile transmission:

• Your fax number

• Your personal name or company name

• The time and date of transmission Your MultiPASS has been designed to print this information at the top of every fax you

send. You must therefore register your unit’s telephone/fax number, your personal name or company name, and the current date and time before using your MultiPASS. This section gives details on registering the sender information.

What is Sender Information?

When you receive a fax, you may notice that the name of the person or company who sent you the fax, their fax/telephone number, and the date and time of transmission will be printed in small type at the top of each page. This information is called the

Sender

information

or the

Transmit Terminal Identification (TTI)

. Similarly, you must register your details in your MultiPASS so that whenever you send a fax, the other party knows who sent it, and when it was sent. Below is an example of how your sender information would print on a fax sent by you:

• You can set the sender information to print on the inside or outside of the image area. (1 TTI POSITION, p. 14-3)

• You can enter the sender information from the operation panel (1 next page) or from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

12/27/2000 10:12 FAX 123 4567 CANON CANON CANADA 001

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 123456

Our Ref. 350/PJC/EAC

DATE AND TIME Date and time of transmission.

FAX/TELEPHONE NUMBER Your fax/telephone number. You can select FAX or TEL to be displayed in front of the number. (1

TELEPHONE #

MARK, p. 14-3)

UNIT NAME Your name or company name.

DESTINATION If you used memory sending and dialed the fax number using onetouch or coded speed dialing, the other party’s name appears here.

PAGE NUMBER The page number of the fax.

Page 49

Chapter 3 Registering Information 3-7

Registering

Information

Registering Sender Information

Follow this procedure to set the current date and time, register the fax/telephone number for your MultiPASS, and register your name or company name:

1 Press .

2 Press .

3 Press three times.

• The date and time currently set for the unit are displayed.

Ex:

4 Use the numeric buttons to enter the correct

Ex:

month, day, year, and time .

• Use the month/day/year format. Use the 24-hour format for the time (e.g. 1:00 p.m. as 13:00), and enter only the last two digits of the year.

• If you make a mistake, press Clear and enter the date and time again.

5 Press twice.

6 Use the numeric buttons to enter your fax/

Ex:

telephone number (max. 20 digits, including spaces).

• To enter a space, press Space.

• To enter a plus sign (+) before the number, press +.

• If you make a mistake, press Clear and start again.

7 Press twice.

8 Use the numeric buttons to enter your name

Ex:

or company name (max. 24 characters, including spaces).

• If you are unsure how to enter characters, 1 p. 3-3.

• If you make a mistake, press Clear and start again.

CAN0N

_:A

UNIT NAME

DATA ENTRY OK

Set

TEL= 123 4567

TEL=

UNIT TELEPHONE #

DATA ENTRY OK

Set

12/27/2000 15:00

12/20/2000 13:30

DATE & TIME

USER SETTINGS

Set

DATA REGSTRATION

Data Registration

Function

Page 50

3-8 Registering Information Chapter 3

9 Press .

10 Press to return to standby mode.

Ex:

Printing a List to Check the Sender Information

You can print the User’s Data List to check the sender information you have registered in the MultiPASS and also to check the current settings of your unit.

Follow this procedure:

1 Press .

2 Press .

3 Use or to select USER DATA LIST.

4 Press .

• The MultiPASS prints the User’s Data List.

The sender information is shown at the beginning of the list. The current settings of the MultiPASS are listed after this.

*****************************

***************************** *** ***

USER’S DATA LIST

1.USER SETTINGS UNIT TELEPHONE # 123 4567 UNIT NAME CANON TX TERMINAL ID

TTI POSITION OUTSIDE IMAGE TELEPHONE # MARK FAX SCANNING CONTRAST STANDARD OFFHOOK ALARM ON VOLUME CONTROL

CALLING VOLUME 2 KEYPAD VOLUME 2 ALARM VOLUME 2

LINE MONITOR VOL. 2 RX CALL LEVEL HIGH TEL LINE TYPE TOUCH TONE

12/27/2000 17:23 FAX 123 4567 CANON 001

PRINTING REPORT

Set

USER DATA LIST

ACTIVITY REPORT

Report

Function

12/27 FaxTel

Stop

TX TERMINAL ID

DATA ENTRY OK

Set

Page 51

Chapter 3 Registering Information 3-9

Registering

Information

Setting the Telephone Line Type

Before using your MultiPASS to make calls or send documents, you need to make sure the telephone line type setting of your unit matches the telephone line you have. If you are unsure of the type of telephone line you have, check with your local telephone company. Your unit is factory-set to operate with a tone line (TOUCH TONE). If you need to change the setting, follow this procedure:

1 Press .

2 Press .

3 Press twice.

4 Use or to select TEL LINE TYPE.

5 Press .

6 Use or to select ROTARY PULSE.

7 Press .

8 Press to return to standby mode.

Ex:

12/27 FaxTel

Stop

REPORT SETTINGS

Set

ROTARY PULSE

TOUCH TONE

Set

TEL LINE TYPE

DATE & TIME

USER SETTINGS

Set

DATA REGSTRATION

Data Registration

Function

Page 52

3-10 Registering Information Chapter 3

Page 53

Chapter 4 Document Handling 4-1

Document

Handling

Chapter 4

Document Handling

This chapter gives details on the requirements for documents you load into the MultiPASS. Whether you are sending, copying, or scanning a document, read this section carefully for information on the types of documents you can load, and instructions on loading documents for your specific needs.

Document Requirements.........................................................................4-2

Scanned Area of a Document................................................................4-3

Loading Documents.................................................................................4-3

Problems With Multipage Documents....................................................4-5

Adding Pages to the Document .............................................................4-5

Page 54

4-2 Document Handling Chapter 4

Document Requirements

The documents you load into the ADF for sending, copying, and scanning must meet the requirements shown in the table below.

Depending on your document, select automatic or manual document feed with the document feed lever located at the top of the operation panel.

a (Automatic Document Feed) m (Manual Document Feed)

Type of Multipage documents of the same • Thick paper document thickness and weight. • Document with uneven surfaces

• Photographs

• Small documents (e.g. business cards, postcards)

• Special types of paper

(Use of a carrier sheet is recommended to avoid scratching the surface of documents)

Size Max. 8.6 × Approx. 39 in. Max. 8.6 ×Approx. 39 in.

(W × L) (Max. 218 mm × Approx. 1 m) (Max. 218 mm × Approx. 1 m)

Min. 8.27 × 5.83 in. Min. 3.15 × 1.77 in. (Min. 210 × 148 mm) (Min. 80 × 45 mm)

Quantity Max. 20 letter- or A4-size sheets* 1 sheet

Max. 10 legal-size sheets* 1 sheet for sizes other than these.

Thickness 0.002 to 0.005 in. 0.002 to 0.017 in.

(0.06 to 0.13 mm) (0.06 to 0.43 mm)

Weight 10.7 to 24 lb. (40 to 90 g/m2) 10.7 to 90.7 lb. (40 to 340 g/m2)

■ Problem Documents

• To prevent document jams in the ADF, do not use any of the following: – Wrinkled or creased paper – Carbon paper or carbon-backed paper – Curled or rolled paper – Coated paper – Torn paper – Onion skin or thin paper

• Remove all staples, paper clips, or any other fasteners before loading the document into the ADF.

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading the document into the ADF.

• If you have a document that will not feed properly into the ADF, make a photocopy of the document and load the copy instead.

*20 lb. (75 g/m2) paper

Page 55

Chapter 4 Document Handling 4-3

Document

Handling

Scanned Area of a Document

The shaded area in the illustration below shows the scanned area of a document. Make sure your document’s text and graphics are within this area.

Loading Documents

Follow this procedure to load documents into the ADF:

1 Open the document tray. 2 Set the document feed lever to

a (automatic) or m (manual) document feed.

• If you are unsure which to select, 1 p. 4-2.

MAX. 0.18" (MAX. 4.5 mm)

MAX. 0.16" (MAX. 4.0 mm)

Letter/Legal

MAX. 0.16" (MAX. 4.0 mm) COLOR FAX: MAX. 0.24" (MAX. 6.0 mm)

MAX. 0.18" (MAX. 4.5 mm)

Page 56

4-4 Document Handling Chapter 4

3 Adjust the document guides to the

width of the document.

4 Gently insert the document, face down

(the top document first), into the ADF until you hear a beep.

• Tap multipage documents on a flat surface to even the edges before inserting them into the ADF.

The document is now ready for scanning.

• For a multipage document, the pages are fed one by one from the bottom of the stack.

• Wait until all pages of your document have been scanned completely before starting a new job.

(Manual document feed)

(Automatic document feed)

(Manual document feed)

(Automatic document feed)

Page 57

Chapter 4 Document Handling 4-5

Document

Handling

Problems With Multipage Documents

If you have trouble feeding multipage documents into the ADF, remove the stack and tap it on a flat surface to even the edges. Then “slant” the stack so that its front edge is bevelled and insert the stack into the ADF.

Make sure the document meets the document requirements. (1 p. 4-2)

Adding Pages to the Document

If you are using automatic document feed and you need to add pages to your document in the ADF, wait until the last page starts feeding, then load up to 20 additional pages (10 legal size). The last and first page should overlap by about one inch (2.5 cm).

1" (2.5 cm)

Page 58

4-6 Document Handling Chapter 4

Page 59

Chapter 5 Paper Handling 5-1

Paper Handling

Chapter 5

Paper Handling

This chapter describes how to select, prepare, and load print media in the MultiPASS. It also gives details on special print media.

Print Media Requirements.......................................................................5-2

Printable Areas.......................................................................................5-3

Selecting Print Media...............................................................................5-4

Setting the Paper Thickness Lever.........................................................5-6

Loading Paper...........................................................................................5-6

Loading Envelopes...................................................................................5-7

Using Canon Specialty Print Media........................................................5-9

Specialty Print Media Guidelines............................................................5-9

Printing on High Resolution Paper.......................................................5-10

Using the Cleaning Sheet ................................................................5-10

Printing on Banner Paper.....................................................................5-11

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5-2 Paper Handling Chapter 5

Print Media Requirements

You can stack the following media in the multi-purpose tray:

Paper Thickness

Print Media Size Weight Capacity Lever Position

Plain paper Letter 17–24 lb. Approx. 100 sheets* p (Up)

(8.5 × 11 in./ (64–90 g/m

) (Max. 0.4 in./10 mm stack)

215.9 × 279.4 mm) Legal 17–24 lb. Approx. 100 sheets* p (Up)

(8.5 × 14 in./ (64–90 g/m

) (Max. 0.4 in./10 mm stack)

215.9 × 355.6 mm) A4 17–24 lb. Approx. 100 sheets*

(8.27 × 11.69 in./ (64–90 g/m

) (Max. 0.4 in./10 mm stack) p (Up)

210 × 297 mm)

Envelopes U.S. Commercial 10 envelopes

e (Down)

No. 10 (9.5 × 4.1 in./

241.3 × 104.1 mm) European DL 10 envelopes

e (Down)

(8.66 × 4.33 in./ 220 × 110 mm)

Glossy photo Letter, A4 10 sheets p (Up) paper

Banner paper 8.5 × 11 in. 1 sheet (2 to 6 long)

e (Down)

(215.9 × 279.4 mm) Max. length: 66 in. (1676 mm)

High resolution Letter, A4 Approx. 80 sheets p (Up) paper

Bubble Jet Letter, A4 Approx. 100 sheets p (Up) paper (Max. 0.4 in./10 mm stack)

Transparencies Letter, A4 30 sheets p (Up) Back print film Letter, A4 10 sheets p (Up) High gloss Letter, A4 1 sheet p (Up)

photo film Glossy photo 1 card p (Up)

cards

*20 lb. (75 g/m2) paper

Page 61

Chapter 5 Paper Handling 5-3

Paper Handling

Printable Areas

To ensure optimum print quality, the MultiPASS allows for a margin along each edge of the media. (The printing area varies according to the media size.)

■ Papers

Please note that the term “printing area” represents both the recommended area for optimum print quality and the entire area where the MultiPASS can technically print.

Printing area (light shade): Canon recommends that you print within this area. Printable area (dark shade): The area in which it is possible to print. However,

printing in this area can adversely affect the print quality or the paper feed precision.

■ Envelopes

0.12" (3 mm)

0.2" (5 mm)

1.24" (31.4 mm)

0.25" (6.4 mm)

0.12" (3 mm)

0.2" (5 mm)

0.41" (10.4 mm)

0.25" (6.4 mm)

FEED

DIRECTION

FEED

DIRECTION

EUROPEAN DL

U.S. COMMERCIAL

NO. 10

0.12" (3 mm)

0.2" (5 mm)

1.26" (32 mm)

1.02" (26 mm)

0.25" (6.4 mm)

0.12" (3 mm)

0.2" (5 mm)

0.13" (3.4 mm)

0.12" (3 mm)

0.2" (5 mm)

0.25" (6.4 mm)

FEED

DIRECTION

FEED

DIRECTION

FEED

DIRECTION

LEGAL

LETTER

Page 62

5-4 Paper Handling Chapter 5

Selecting Print Media

This section describes the different print media you can use with your MultiPASS. To achieve the best possible printing performance of your MultiPASS, be sure to select the correct print media.

• Be sure to test print media before purchasing large quantities.

• For Canon print media, be sure to purchase the recommended print media types. (1 p. A-3)

■ Plain Paper

The MultiPASS supports letter-, legal-, and A4-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, and typical letterhead. Your unit does not require special ink jet paper, and produces letter quality print on most plain paper. Always use paper without curls, folds, staples, or damaged edges. Copier paper has a preferred side for printing. Look at the label on the package to see which side to print on.

■ Envelopes

The MultiPASS can print on U.S. Commercial No. 10 envelopes and European DL envelopes.

The following envelopes are not recommended because they may cause jams or smears, resulting in damage to your unit:

• Envelopes with windows, holes, perforations, cutouts, and double flaps.

• Envelopes made with special coated paper or deeply embossed paper.

• Envelopes with peel-off sealing strips.

• Envelopes with letters enclosed. You may be able to stack envelopes of other sizes in the multi-purpose tray. However,

Canon cannot guarantee consistent performance on envelope sizes other than U.S. Commercial No. 10 and European DL.

■ Glossy Photo Paper GP-301

Canon Glossy Photo Paper GP-301 is a high gloss, thick paper that produces the look and feel of a photograph. Use this paper with the Photo BJ cartridge to print photorealistic images.

■ Banner Paper

Canon Banner Paper is specifically designed for printing one continuous sheet in a banner format. The connected sheets are divided by perforations and you can print from two to six sheets at a time. Canon Banner Paper is specially designed for use with Bubble Jet printers and produces bright and vivid color images.

■ High Resolution Paper HR-101S/HR-101N* Canon High Resolution Paper HR-101S/HR-101N is designed to produce nearphotographic quality print output with sharp and vivid graphics. For best results, use this paper with the Photo BJ cartridge.

*The Canon High Resolution Paper HR-101N will be released in the near future.

Page 63

Chapter 5 Paper Handling 5-5

Paper Handling

■ Bubble Jet Paper LC-301

Canon Bubble Jet Paper LC-301 has been developed for high quality printing with minimal or no smearing or running when in contact with water or damp surfaces. This specially coated paper produces bright and vivid colors and stands up to normal office highlighters, unlike images printed on other paper.

■ Back Print Film BF-102

Canon Back Print Film BF-102 has been specially developed for Bubble Jet printers. This unique mylar-based translucent sheet is designed to deliver sharp, brilliant, highintensity color images suitable for business presentations, design work, or professional reports. Back print film is printed on the back (non-glossy) side of the film in mirror image and then viewed from the front (glossy) side using a backlit device, such as a light box.

■ High Gloss Photo Film HG-201

Canon High Gloss Photo Film HG-201 features a bright white finish that lends striking visual power to charts, graphs, and photographic images. It creates a sharper and more vivid color output than is possible with coated paper. Use of this film gives your presentation materials and graphics a professional look. This film provides the best color print quality for the Color BJ cartridge.

■Transparencies CF-102

Canon Transparencies CF-102 produce excellent contrast, sharpness, and color, creating crisp and professional overhead presentations.

Do not use normal transparencies in the MultiPASS as they do not absorb ink and may cause ink to run.

■ Glossy Photo Cards FM-101

Canon Glossy Photo Cards FM-101, made from the same stock as Glossy Photo Paper, allow you to print images over the entire area of the card. Print the image so that it extends beyond the perforations and then trim off the unwanted white margins.

Page 64

5-6 Paper Handling Chapter 5

Setting the Paper Thickness Lever

The paper thickness lever adjusts the gap between the print head and the print media to suit the print media’s thickness. Before printing, be sure to set the paper thickness lever.

For details on which position to set the paper thickness lever for the print media you are using, 1 p. 5-2.

If the paper thickness lever is not set correctly before printing, smudging and poor print quality may result.

The paper thickness lever is located on the right side of the unit.

Loading Paper

You can load paper in the multi-purpose tray to feed it automatically into the MultiPASS. For details, 1 p. 2-19.

You can also load other types of print media in the multi-purpose tray. (1 p. 5-2)

p (UP) POSITION e (DOWN) POSITION

Page 65

Chapter 5 Paper Handling 5-7

Paper Handling

Loading Envelopes

You can load up to 10 envelopes in the multi-purpose tray for automatic feeding into the MultiPASS. For details on the types of envelopes you can load, 1 p. 5-4.

Follow this procedure:

1 Make sure the paper thickness lever is

set to e (down).

• For details, 1 p. 5-6.

2 Prepare the envelopes as follows:

❚ Arrange the stack of envelopes on a

firm, clean surface, and press down firmly on the edges to make the folds crisp.

• Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Also, press firmly on the area that corresponds to the edges of the back flap.

❚ Remove any curling from the

envelopes by holding the edges of the envelopes diagonally and bending them gently.

❚ Press on the back flaps of the

envelopes so that they are flat and not curled.

FLAP

Page 66

5-8 Paper Handling Chapter 5

3 Insert the stack of envelopes into the

multi-purpose tray until it stops q, so that the right edge of the stack is aligned with the right side of the multipurpose tray. Slide the paper guide snugly against the left edge of the stack w.

• Insert the envelopes with the print side up (flaps should not be visible).

• Feed the top of the envelope (return address portion) into the multi-purpose tray first.

• Make sure the stack is below the paper limit mark (P).

The MultiPASS is now ready to print.

PAPER LIMIT MARK

Page 67

Chapter 5 Paper Handling 5-9

Paper Handling

Using Canon Specialty Print Media

This section provides guidelines for printing on Canon specialty print media and describes special procedures required for high resolution paper and banner paper.

Specialty Print Media Guidelines

Be sure to read any instructions that come with your Canon specialty print media, as these provide important information on how to achieve the highest print quality.

Follow these guidelines:

• When feeding transparencies or back print film, remove each sheet after it is delivered, being careful not to touch the document tray. Do not allow film sheets to stack up in the output tray. (Should you dirty the document tray when removing the sheets, wipe the document tray clean with a clean, soft, lint-free cloth moistened with water or diluted dishwashing detergent solution.)

• Let the printed sheets of film or paper dry completely before storing them. Drying time: –Canon High Gloss Photo Film, Canon Glossy Photo Paper, Canon Glossy Photo

Cards: 2 minutes

–Canon Transparencies, Canon Back Print Film: 15 minutes

• When your output has dried completely, cover its printed side with a sheet of plain (not coated) paper before storing it. This is recommended even if you place the sheets of film in a clear file or plastic holder.

• When loading transparencies or back print film, insert one sheet of plain paper as the last sheet in the stack.

• Do not leave film in the multi-purpose tray for long periods of time. Dust and dirt may accumulate on the film resulting in spotty printing.

• To avoid smudging caused by fingerprints, use a pair of thin cloth gloves while loading and handling film.

• To avoid fading, do not expose printed film to prolonged sunlight.

• Store all print media flat. Do not remove them from their protective packaging until you are ready to use them.

• Store unused film at temperatures between 59° and 86°F (15° and 30°C). The relative humidity should be between 10% and 70%.

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5-10 Paper Handling Chapter 5

Printing on High Resolution Paper

To load high resolution paper in the MultiPASS, follow the same procedure as for loading paper in the multi-purpose tray. (1 p. 2-19)

Some types of high resolution paper require you to clean the MultiPASS’ rollers after using a package of this paper. Refer to the instructions included with the high resolution paper. If you need to clean the rollers, 1 below.

Using the Cleaning Sheet

Read the instructions provided with the high resolution paper to see if you are required to clean the MultiPASS’ rollers after using a package of this paper. A cleaning sheet may be included with the high resolution paper.

The cleaning sheet removes paper dust from the unit’s rollers helping to prevent paper feeding problems. Follow this procedure:

1 Remove the backings from the two

tapes on the cleaning sheet.

2 With the sticky side toward you and

going into the multi-purpose tray first, insert the sheet into the multi-purpose until it stops q, so that the right edge of the sheet is aligned with the right side of the multi-purpose tray. Slide the paper guide snugly against the left edge of the cleaning sheet w.

3 Press .

4 Press .

5 Use or to select ROLLER

CLEANING.

6 Press .

• The MultiPASS feeds the cleaning sheet into the unit and cleans the rollers.

Set

ROLLER CLEANING

NOZZLE CHECK

Cleaning

Function

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Chapter 5 Paper Handling 5-11

Paper Handling

Printing on Banner Paper

Banner paper is a continuous sheet of paper with perforations at equal distances along its length, where it can be cut to the length required. For best results, use Canon Banner Paper.

To set up a print job on banner paper, you must decide on the number of sheets you need. You can print banners from two to six sheets in length.

Always leave an extra sheet at the end of the banner—just in case the type runs over.

The shaded portion of the illustration below shows the maximum recommended printing area of banner paper.

• To prevent ink from running over the edges of the sheet, print within the margins shown in the illustration above.

• Printing on banner paper may require considerable amounts of ink. If you think your BJ tanks may run out of ink, use new BJ tanks.

• For best print results on banner paper, use light design patterns.

Load banner paper as follows:

1 Place the MultiPASS near the edge of a

table so that the paper can flow over the edge as it exits the unit.

• Make sure the paper rest is lowered.

PAPER REST

11" (279 mm)

1.02" (26 mm)1.26" (32 mm)

2 SHEETS MIN.

APPROX. 66"/1676 mm (6 SHEETS MAX.)

0.25"

(6.4 mm)

0.25"

(6.4 mm)

8.5" (216 mm)

Page 70

5-12 Paper Handling Chapter 5

2 Make sure the paper thickness lever is

set to e (down).

• For details, 1 p. 5-6.

3 Cut the banner paper along one of the

perforations to the length required.

• Your banner can be up to six sheets (66 inches/1676 mm) long.

4 Place the banner paper behind the unit

on a flat surface.

5 Gently fold along the perforations

between the first and second sheets.

Page 71

Chapter 5 Paper Handling 5-13

Paper Handling

6 Insert the first sheet into the multi-

purpose tray until it stops q, so that the right edge of the sheet is aligned with the right side of the multi-purpose tray. Slide the paper guide against the left edge of the sheet, leaving a 0.04 inch (1 mm) gap between the paper guide and the edge of the sheet w.

• Make sure the sheet is under the tabs on the multi-purpose tray.

• Make sure the sheets behind the unit are aligned with the multi-purpose tray.

7 Your MultiPASS is now ready to print.

Set your PC to print on the banner paper.

• Allow the paper to flow over the edge of the table as it exits the MultiPASS.

TABS

Page 72

5-14 Paper Handling Chapter 5

Page 73

Chapter 6 Speed Dialing 6-1

Speed Dialing

Chapter 6

Speed Dialing

This chapter describes how to register and use the speed dialing features of your MultiPASS.

What is Speed Dialing?............................................................................6-2

Speed Dialing Methods..........................................................................6-2

One-Touch Speed Dialing........................................................................6-3

Registering Numbers for One-Touch Speed Dialing ..............................6-3

Using One-Touch Speed Dialing ............................................................6-5

Coded Speed Dialing................................................................................6-6

Registering Numbers for Coded Speed Dialing.....................................6-6

Using Coded Speed Dialing...................................................................6-8

Group Dialing............................................................................................6-9

Creating Groups.....................................................................................6-9

Using Group Dialing.............................................................................6-12

Speed Dialing Lists ................................................................................6-13

Printing Speed Dialing Lists .................................................................6-13

Page 74

6-2 Speed Dialing Chapter 6

What is Speed Dialing?

Speed dialing allows you to streamline and customize dialing procedures by registering a fax/telephone number and name under a button or code. You can then dial that number by pressing only one or a few buttons.

Speed Dialing Methods

The three speed dialing methods available with your MultiPASS are as follows:

■ One-Touch Speed Dialing (2 p. 6-3)

One-touch speed dialing allows you to send a document or dial a telephone number by pressing only one button. You can register up to 12 destinations for one-touch speed dialing.

■ Coded Speed Dialing (2 p. 6-6)

Coded speed dialing allows you to send a fax or dial a telephone number by pressing Coded Dial followed by a two-digit code of your choice. While coded speed dialing requires you to press more buttons, it allows you to register up to 100 destinations.

■ Group Dialing (2 p. 6-9)

Group dialing allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a group for one-touch or coded speed dialing, you press only one or three buttons to send the same fax to several destinations.

The following pages describe how to register numbers for speed dialing and how to send using speed dialing.

• You can also register numbers for speed dialing from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

• Any settings adjusted from the MultiPASS operation panel will not be displayed in the MultiPASS Suite.

• Settings changed from the MultiPASS Suite will override any settings made from the operation panel.

Page 75

Chapter 6 Speed Dialing 6-3

Speed Dialing

One-Touch Speed Dialing

Registering Numbers for One-Touch Speed Dialing

One-touch speed dialing allows you to dial a fax/telephone number at the press of one button. You can register up to 12 fax/telephone numbers; one for every one-touch speed dialing button on the operation panel.

You can also register fax/telephone numbers for one-touch speed dialing from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

Follow this procedure to register numbers and names for one-touch speed dialing:

1 Press .

2 Press .

3 Use or to select TEL REGISTRATION.

4 Press twice.

5 Use or to select a one-touch

Ex:

speed dialing button (01 to 12).

• If a one-touch speed dialing button has already been registered, the number registered under that button appears.

• If a group is already registered under a onetouch speed dialing button, GROUP DIAL appears.

6 Press twice.

TEL=_

TELEPHONE NUMBER

Set

04=

01=

1-TOUCH SPD DIAL

Set

TEL REGISTRATION

DATA REGSTRATION

Data Registration

Function

Page 76

6-4 Speed Dialing Chapter 6

7 Use the numeric buttons to enter the fax/

Ex:

telephone number you want to register (max. 120 digits, including spaces and pauses).

• To enter a space, press Space. Spaces are optional and are ignored during dialing.

• To enter a pause, press Redial/Pause.

• To correct a mistake in the number, press l to delete the rightmost digit.

• To delete an entire entry or to change a previous entry, press Clear.

• If you have already registered a number and you only want to change the name, ignore this step.

• To cancel one-touch speed dialing for the button you selected, press Clear then Set. Press Stop to return to standby mode. The fax/telephone number and name registered under that button will be deleted.

8 Press twice.

9 Use the numeric buttons to enter the name

Ex:

that goes with the number (max. 16 characters, including spaces).

• If you are unsure how to enter characters, 1 p. 3-3.

• If you have already registered a name and want to keep the same name, ignore this step.

10 Press .

Ex:

11 To continue registering other one-touch

speed dialing buttons, repeat the procedure from step 5.

-orPress to return to standby mode.

Ex:

You can print the 1-Touch Spd Dial List showing all the numbers and names registered for one-touch speed dialing (1 p. 6-13). Keep this list near your MultiPASS so you can refer to it easily when dialing.

12/27 FaxTel

Stop

05=

DATA ENTRY OK

Set

Canon EUROPA :A

_:A

NAME

DATA ENTRY OK

Set

TEL=20 545 8545_

Page 77

Chapter 6 Speed Dialing 6-5

Speed Dialing

Using One-Touch Speed Dialing

To use this feature, you must first register a number for one-touch speed dialing. (1 p. 6-3)

Follow this procedure to send documents using one-touch speed dialing:

1 Open the document tray. 2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn on its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

4 Press the one-touch speed dialing button

Ex:

assigned to the number you wish to fax.

• The number registered under that one-touch speed dialing button is displayed.

• If you press the wrong button, press Stop, then press the correct button.

• If no fax number is assigned to the one-touch speed dialing button you press, the LCD displays NO TEL #. If this happens, make sure you pressed the correct button and that the number you want to dial is registered under that button.

5 Press to begin scanning for sending,

or wait a few seconds for the MultiPASS to begin scanning automatically.

• If you prefer the MultiPASS never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-5)

You can also use one-touch speed dialing to send a document to more than one destination at a time. (1

Sequential Broadcasting

, p. 7-13)

Start

TEL=905 795 1111

DOCUMENT READY

MEMORY USED 0%

Page 78

6-6 Speed Dialing Chapter 6

Coded Speed Dialing

Registering Numbers for Coded Speed Dialing

Coded speed dialing allows you to dial a fax/telephone number by pressing only three buttons. First you press Coded Dial and then you enter a two-digit code under which you have registered a fax/telephone number. You can register up to 100 fax/telephone numbers for coded speed dialing.

You can also register fax/telephone numbers for coded speed dialing from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

Follow this procedure to register numbers and names for coded speed dialing:

1 Press .

2 Press .

3 Use or to select TEL REGISTRATION.

4 Press .

5 Use or to select CODED SPEED

DIAL.

6 Press .

7 Use or to select a coded speed

Ex:

dialing code (00 to 99).

• If a coded speed dialing code has already been registered, the number registered under that code appears.

• If a group is already registered under a coded speed dialing code, GROUP DIAL appears.

8 Press twice.

TEL=_

TELEPHONE NUMBER

Set

A01=

A00=

Set

CODED SPEED DIAL

1-TOUCH SPD DIAL

Set

TEL REGISTRATION

DATA REGSTRATION

Data Registration

Function

Page 79

Chapter 6 Speed Dialing 6-7

Speed Dialing

9 Use the numeric buttons to enter the fax/

Ex:

telephone number you want to register (max. 120 digits, including spaces and pauses).

• To enter a space, press Space. Spaces are optional and are ignored during dialing.

• To enter a pause, press Redial/Pause.

• To correct a mistake in the number, press l to delete the rightmost digit.

• To delete an entire entry or to change a previous entry, press Clear.

• If you have already registered a number and you only want to change the name, ignore this step.

• To cancel coded speed dialing for the code you selected, press Clear then Set. Press Stop to return to standby mode. The fax/telephone number and the name registered under that code will be deleted.

10 Press twice.

11 Use the numeric buttons to enter the name

Ex:

that goes with the number (max. 16 characters, including spaces).

• If you are unsure how to enter characters, 1 p. 3-3.

• If you have already registered a name and want to keep the same name, ignore this step.

12 Press .

Ex:

13 To continue registering other coded speed

dialing codes, repeat the procedure from step 7.

-orPress to return to standby mode.

Ex:

You can print the Coded Speed Dial List showing all the numbers and names registered for coded speed dialing (1 p. 6-13). Keep this list near your MultiPASS so you can refer to it when dialing.

12/27 FaxTel

Stop

A02=

DATA ENTRY OK

Set

Canon Inc. :A

_:A

NAME

DATA ENTRY OK

Set

TEL=3 3758 2111_

Page 80

6-8 Speed Dialing Chapter 6

Using Coded Speed Dialing

To use this feature, you must first register a number for coded speed dialing. (1 p. 6-6) Follow this procedure to send documents using coded speed dialing:

1 Open the document tray. 2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

4 Press .

5 Use the numeric buttons to enter the two-digit

Ex:

code assigned to the number you wish to fax.

• The number registered under that coded speed

Ex:

dialing code is displayed.

• If you enter the wrong code, press Stop. Then press Coded Dial and enter the correct code.

• If no fax number is assigned to the coded speed dialing code you enter, the LCD displays NO TEL #. If this happens, make sure you entered the correct code and that the number you want to dial is registered under that code.

6 Press to begin scanning for sending,

or wait a few seconds for the MultiPASS to begin scanning automatically.

• If you prefer the MultiPASS never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-5)

You can also use coded speed dialing to send a document to more than one destination at a time. (1

Sequential Broadcasting

, p. 7-13)

Start

TEL=03 3758 2111

A01

Coded Dial

DOCUMENT READY

MEMORY USED 0%

Page 81

Chapter 6 Speed Dialing 6-9

Speed Dialing

Group Dialing

Creating Groups

If you frequently send the same document to several destinations, you can create a group of these destinations and register them under a speed dialing button or code. This enables you to press a single one-touch speed dialing button, or press Coded Dial and enter a two-digit code to send the same document to all the destinations in the group.

• You can only group numbers that have already been registered for one-touch or coded speed dialing.

• A group can contain up to 111 destinations.

• You can also create groups from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

Follow this procedure to create groups:

1 Press .

2 Press .

3 Use or to select TEL REGISTRATION.

4 Press .

5 Use or to select GROUP DIAL.

6 Press .

Ex:

7 Select a one-touch speed dialing button or

coded speed dialing code under which you want to register the group.

❚To register a group under a one-touch speed dialing button:

Use or to select the button under

Ex:

which you want to register the group (01 to 12).

• If a one-touch speed dialing button has already been registered, 1-TOUCH SPD or

GROUP DIAL appears.

03=

01=1-TOUCH SPD

Set

GROUP DIAL

1-TOUCH SPD DIAL

Set

TEL REGISTRATION

DATA REGSTRATION

Data Registration

Function

Page 82

6-10 Speed Dialing Chapter 6

❚To register a group under a coded speed dialing code:

Press , then use the numeric buttons to

Ex:

enter the code under which you want to register the group (00 to 99).

• If a coded speed dialing code has already been registered, CODED SPEED or GROUP DIAL appears.

If you wish to register a group under a button or code already registered for speed dialing, or you want to re-enter a group, you must delete the previous information first. (1 pp. 6-3, 6-6)

8 Press twice.

9 Enter the one-touch and/or coded speed dialing

numbers you want to register in the group. ❚To enter a destination registered for one-

touch speed dialing:

Press , then press the one-touch speed

Ex:

dialing button(s) assigned to the number(s) you want to register in the group. Then press again.

❚To enter a destination registered for coded speed dialing:

Press , then use the numeric buttons to

Ex:

enter the two-digit code assigned to the number you want to register in the group. Repeat for other codes.

• The number registered under the button or code you enter appears, or GROUP DIAL appears if you select a group.

• You cannot enter numbers not registered for onetouch or coded speed dialing (i.e. with the numeric buttons).

• You can enter buttons or codes that have groups registered under them.

• To add destinations to a group already registered, simply enter them as explained in this step.

• If you enter the wrong destination, or if you want to delete a destination already registered in a group, use d or u to select that entry, then press Clear.

• To cancel group dialing for the button or code you selected, press Clear until all entries are deleted.

A01=03 3758 2111

Coded Dial

Function

01=905 795 1111

Function

TEL=

TELEPHONE NUMBER

Set

A21=

Coded Dial

Page 83

Chapter 6 Speed Dialing 6-11

Speed Dialing

10 Press twice.

11 Use the numeric buttons to enter a name for

Ex:

the group (max.16 characters, including spaces).

• If you are unsure how to enter characters, 1 p. 3-3.

• To enter a new name for a group already registered, press Clear, then enter the new name.

• To cancel a group completely, press Clear.

12 Press .

Ex:

13 To continue registering other groups, repeat

the procedure from step 7.

-orPress to return to standby mode.

Ex:

You can print the Group Dial List showing all the numbers and names registered for group dialing (1 p. 6-13). Keep this list near your MultiPASS so you can refer to it when dialing.

12/27 FaxTel

Stop

04=1-TOUCH SPD

DATA ENTRY OK

Set

Canon GROUP 2_ :1

_:A

NAME

Set

Page 84

6-12 Speed Dialing Chapter 6

Using Group Dialing

To use this feature, you must first register a group of fax numbers for one-touch or coded speed dialing. (1 p. 6-9)

Follow this procedure to send a document to a group of destinations registered under a one-touch speed dialing button or coded speed dialing code:

1 Open the document tray. 2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn on its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

4 Enter the group registered under a one-

touch speed dialing button or coded speed dialing code.

❚To enter a group registered under a onetouch speed dialing button:

Press the one-touch speed dialing button assigned to the group you wish to fax.

• If you press the wrong button, press Stop, then press the correct button.

❚To enter a group registered under a coded speed dialing code:

Press , then use the numeric buttons to

Ex:

enter the two-digit code assigned to the group you wish to fax.

• If you enter the wrong code, press Stop. Then press Coded Dial and enter the correct code.

5 Press to begin scanning for sending,

or wait a few seconds for the MultiPASS to begin scanning automatically.

• If you prefer the MultiPASS never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-5)

Start

TEL=GROUP DIAL

A21=

Coded Dial

TEL=GROUP DIAL

DOCUMENT READY

MEMORY USED 0%

Page 85

Chapter 6 Speed Dialing 6-13

Speed Dialing

Speed Dialing Lists

You can print lists of destinations registered for one-touch and coded speed dialing, and group dialing. Keep these lists near your MultiPASS so you can refer to them when dialing.

Printing Speed Dialing Lists

Follow this procedure to print speed dialing lists:

1 Press .

2 Press .

3 Use or to select SPEED DIAL LIST.

4 Press .

5 Use or to select the list you want

Ex:

to print.

• You can select from the following: – 1-TOUCH LIST – CODED DIAL LIST – GROUP DIAL LIST

6 Press .

• If you selected 1-TOUCH LIST or CODED DIAL LIST above, select in what order you want the

destinations to be printed: Press T to print the list with the names of the destinations in alphabetical order.

-orPress # to print the list in code or button order.

• The MultiPASS prints the list.

Samples of the lists are shown on the following page.

YES=(A) NO=(#)

SORTED OUTPUT

Set

CODED DIAL LIST

1-TOUCH LIST

Set

SPEED DIAL LIST

ACTIVITY REPORT

Report

Function

Page 86

6-14 Speed Dialing Chapter 6

■ 1-Touch Spd Dial List

■ Coded Speed Dial List

■ Group Dial List

*****************************

***************************** *** ***

GROUP DIAL LIST

[ 03] Canon GROUP 2 [A 00] 2131 1250 Canon DEUTSCH.

[A 02] 1 49 39 25 25 Canon FRANCE [A 04] 2 50921 Canon ITALIA [A 32] 81 773 3173 Canon UK

[

A 21] Canon GROUP 1 [ 01] 905 795 1111 Canon CANADA

[A 03] 516p488 6700 Canon U.S.A.

12/27/2000 17:23 FAX 123 4567 CANON 001

************************************

************************************ *** ***

CODED SPEED DIAL LIST

NO. CONNECTION TEL CONNECTION ID

[

A 00] 2131 1250 Canon DEUTSCH.

[

A 01] 03 3758 2111 Canon TOKYO

[

A 02] 1 49 39 25 25 Canon FRANCE

[

A 03] 516p488 6700 Canon U.S.A.

[

A 21] GROUP DIAL Canon GROUP 1

[

A 32] 81 773 3173 Canon UK

12/27/2000 17:23 FAX 123 4567 CANON 001

************************************

************************************ *** ***

CODED SPEED DIAL LIST

NO. CONNECTION TEL CONNECTION ID

[

A 00] 2131 1250 Canon DEUTSCH.

[

A 02] 1 49 39 25 25 Canon FRANCE

[

A 21] GROUP DIAL Canon GROUP 1

[

A 01] 03 3758 2111 Canon TOKYO

[

A 03] 516p488 6700 Canon U.S.A.

[

A 32] 81 773 3173 Canon UK

12/27/2000 17:23 FAX 123 4567 CANON 001

SORTED LIST:DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

UNSORTED LIST:DESTINATIONS LISTED

IN CODE ORDER.

NO. CONNECTION TEL CONNECTION ID

[ 01] 905 795 1111 Canon CANADA [ 03] GROUP DIAL Canon EUROPA [ 04] 2 50921 Canon ITALIA [ 05] 1 432 2060 Canon OPTICS [ 12] 2 887 0166 Canon AUSTRALIA

12/27/2000 17:23 FAX 123 4567 CANON 001

***********************************

*********************************** *** ***

1-TOUCH SPD DIAL LIST

***********************************

*********************************** *** ***

1-TOUCH SPD DIAL LIST

NO. CONNECTION TEL CONNECTION ID

[ 12] 2 887 0166 Canon AUSTRALIA [ 01] 905 795 1111 Canon CANADA [ 03] GROUP DIAL Canon EUROPA [ 04] 2 50921 Canon ITALIA [ 05] 1 432 2060 Canon OPTICS

12/27/2000 17:23 FAX 123 4567 CANON 001

SORTED LIST:DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

UNSORTED LIST:DESTINATIONS LISTED

IN BUTTON ORDER.

Page 87

Chapter 7 Sending Faxes 7-1

Sending Faxes

Chapter 7

Sending Faxes

This chapter describes how to use your MultiPASS to send faxes.

Preparing to Send a Fax..........................................................................7-2

Documents You Can Fax........................................................................7-2

Adjusting the Quality of Your Faxes .......................................................7-2

Setting Color or Black & White Transmission....................................7-2

Setting the Scanning Resolution........................................................7-2

Setting the Scanning Contrast ...........................................................7-4

Dialing Methods ......................................................................................7-5

Sending Methods......................................................................................7-6

Memory Sending ....................................................................................7-6

Manual Sending......................................................................................7-7

Canceling Sending ...................................................................................7-9

Redialing When the Line is Busy..........................................................7-10

Manual Redialing ..................................................................................7-10

Canceling Manual Redialing.............................................................7-10

Automatic Redialing..............................................................................7-10

What is Automatic Redialing?..........................................................7-10

Canceling Automatic Redialing.........................................................7-10

Setting the Options for Automatic Redialing.....................................7-11

Sequential Broadcasting .......................................................................7-13

Sending a Document to More Than One Destination..........................7-13

Sending a Document Using Group Dialing ..........................................7-14

Delayed Sending.....................................................................................7-15

Sending Other Documents While the MultiPASS is Set for

Delayed Sending...............................................................................7-15

Documents Stored in Memory ..............................................................7-16

Printing a List of Documents in Memory..............................................7-16

Printing a Document in Memory...........................................................7-16

Deleting a Document From Memory....................................................7-18

Page 88

7-2 Sending Faxes Chapter 7

Preparing to Send a Fax

Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on loading documents, 1 Chapter 4,

Document Handling

Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The MultiPASS allows you to send a document in color or black & white, and to adjust the resolution and contrast to best suit your particular document.

Setting Color or Black & White Transmission

Your MultiPASS can send faxes in black & white. It can also send faxes in color to fax machines with color capability. Before sending a document, you need to adjust whether the document will be sent in color, or in black & white only.

■ To send in black & white:

Make sure the Color/B&W button’s light is off. If not, press Color/B&W to turn it off.

■ To send in color (to fax machines that support color fax reception):

Press Color/B&W to turn on its light.

If you attempt to send a color document to a fax machine that does not support color faxing, the document will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white. Alternatively, you can enable the COLOR DIRECT TX setting (1 p. 14-5) that converts color faxes to black & white if the other party’s fax machine does not support color faxing.

Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

The higher the resolution, the higher the output quality, but the slower the scanning speed.

Page 89

Chapter 7 Sending Faxes 7-3

Sending Faxes

■ For black & white sending, set the resolution as follows:

1 Make sure the light above is turned off.

• If not, press Color/B&W to turn it off.

2 Press to select the resolution

Ex:

setting you want.

• You can select from the following: – FAX STANDARD

Suitable for most text-only documents.

– FAX FINE

Suitable for fine-print documents.

– FAX PHOTO

Suitable for documents that contain images such as photos. With this setting, areas of the document that contain photos are automatically scanned with 64 levels of gray, rather than just two (black & white). This gives a much better reproduction of photos, though the transmission time is longer.

After about 10 seconds, the LCD returns to standby mode.

■ For color sending, set the resolution as follows:

1 Press to turn on its light.

2 Press to select the resolution

Ex:

setting you want.

• You can select from the following: – FAX STANDARD

Provides standard color resolution.

– FAX FINE

Provides a higher quality color resolution.

After about 10 seconds, the LCD returns to standby mode.

You can change the resolution setting while the document is being scanned for sending. However, please note that your new setting will only be effective from the next page scanned.

FAX FINE

Image Quality

/ B&W Color

FAX PHOTO

Image Quality

/ B&W Color

Page 90

7-4 Sending Faxes Chapter 7

Setting the Scanning Contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can adjust the contrast the MultiPASS uses to send faxes. Adjust according to how light or dark your document is.

You can also set the scanning contrast from the MultiPASS Suite. (1

MultiPASS Suite

User’s Guide

)

Follow this procedure:

1 Press .

2 Press .

3 Press twice.

4 Use or to select SCAN CONTRAST.

5 Press .

Ex:

6 Use or to select the scanning

Ex:

contrast you want.

• You can select from the following: – STANDARD

Adequate for most documents.

– DARKER

Suitable for light documents.

– LIGHTER

Suitable for dark documents.

7 Press .

8 Press to return to standby mode.

Ex:

12/27 FaxTel

Stop

OFFHOOK ALARM

Set

DARKER

STANDARD

Set

SCAN CONTRAST

DATE & TIME

USER SETTINGS

Set

DATA REGSTRATION

Data Registration

Function

Page 91

Chapter 7 Sending Faxes 7-5

Sending Faxes

Dialing Methods

There are several ways of dialing the number of the party you want to send to. They are as follows:

• Regular Dialing

Dial a fax number by using the numeric buttons, just like dialing a telephone number.

• One-Touch Speed Dialing

Dial a fax number by pressing the one-touch speed dialing button (01 to 12) that the number is assigned to. For details on registering and using one-touch speed dialing, 1 pp. 6-3, 6-5.

• Coded Speed Dialing

Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) that the number is assigned to. For details on registering and using coded speed dialing, 1 pp. 6-6, 6-8.

• Group Dialing

Send a document to a predefined group of fax numbers. (The numbers must already be registered under one-touch speed dialing buttons or coded speed dialing codes.) For details on creating groups and using group dialing, 1 pp. 6-9, 6-12.

• PC Dialing

Dial a fax number from your PC using the MultiPASS Suite. (1

MultiPASS Suite

User’s Guide

)

Page 92

7-6 Sending Faxes Chapter 7

Sending Methods

This section describes the methods and advantages of the two main sending methods:

Memory sending

and

Manual sending

Memory Sending

Memory sending is a quick and easy way to send a document. The MultiPASS scans the document into its memory, and as the first page of a multipage document is being scanned, the unit begins calling the other party and transmitting the information even as the remaining pages are being scanned.

Since the MultiPASS is multitasking, you can even scan a document into memory while sending another document, receiving a document, or printing a report.

The MultiPASS has enough memory to store up to 80 pages* (fewer if the document contains many graphics or particularly dense text).

Follow this procedure for memory sending:

1 Open the document tray.

2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn on its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

• You may not be able to use memory sending if the percentage shown in the LCD is close to 100%. Use manual sending instead. (1 p. 7-7)

4 Dial the other party’s fax number.

Ex:

• For dialing methods, 1 p. 7-5.

• If you enter the wrong number, press Stop, then enter the correct number.

• If you must first dial a digit to get an outside line (“9”, for example), add a pause after that digit by pressing Redial/Pause, as shown in the LCD on the right.

TEL= 9p7654321

DOCUMENT READY

MEMORY USED 0%

*Based on ITU-T No. 1 Chart, standard mode.

Page 93

Chapter 7 Sending Faxes 7-7

Sending Faxes

5 Press to begin scanning for sending,

or if you used speed dialing, wait a few seconds for the MultiPASS to begin scanning automatically.

• If you prefer the MultiPASS never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-5)

• To cancel sending once dialing has started, press Stop then T. (1 p. 7-9)

• You can scan up to 30 different documents for memory sending.

• When an error occurs during sending, the document is automatically deleted from memory, even if it is not sent completely.

• If you attempt to send a color document to a fax machine that does not support color faxing, the document will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white. Alternatively, you can enable the COLOR DIRECT TX setting (1 p. 14-5) that converts color faxes to black & white if the other party’s fax machine does not support color faxing.

Manual Sending

Manual sending allows you to talk to the other party before sending the document. This method is useful if the other party must manually set their fax machine to receive before they can receive a fax.

Follow this procedure for manual sending:

For this mode, you need to have a telephone connected to your unit. (1 p. 2-6)

1 Open the document tray. 2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn on its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

4 Press .

• You can also lift the handset of the telephone connected to your unit instead of pressing Hook.

TEL=

Hook

DOCUMENT READY

MEMORY USED 0%

Start

Page 94

7-8 Sending Faxes Chapter 7

5 Dial the other party’s fax/telephone number.

Ex:

• For dialing methods, 1 p. 7-5.

• If you make a mistake during dialing, press Hook or hang up the handset and start again from step 4.

6 When you hear the other party answer the

call, pick up the handset to start talking.

• If you pressed Hook in step 4 instead of lifting the handset, you will hear the other party’s voice but they will not be able to hear you through the speaker. Pick up the handset to talk to the other party.

• If you hear a high-pitched signal instead of the other party’s voice, press Start. If you picked up the handset to dial, press Start and hang up the handset. The MultiPASS will begin sending the document.

7 When you are ready to send the document,

ask the other party to press the start button on their fax unit.

8 When you hear the high-pitched signal of the

other party’s fax unit press on the MultiPASS and then hang up the handset.

• The unit begins sending the document.

• Be sure to hang up the handset

after

you press Start on the MultiPASS; otherwise the

call will be disconnected.

• The unit will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle. If you do not want the unit to beep, disable the OFFHOOK ALARM setting. (1 p. 14-3)

Start

TEL= 7654321

Page 95

Chapter 7 Sending Faxes 7-9

Sending Faxes

Canceling Sending

Follow this procedure if you want to stop sending a document before transmission is completed:

■ Cancel manual sending as follows:

1 Press .

• The transmission is canceled.

• The MultiPASS prints an Error TX Report. (1 p. 11-4)

■ Cancel memory sending as follows:

1 Press .

• The MultiPASS asks you to confirm that you want to cancel sending.

2 Press to cancel sending.

• Sending is not canceled until you press T.

• If you change your mind and want to continue sending, press #.

• To cancel transmission of a document waiting to be sent from memory (because the unit is waiting to redial), 1

Canceling Automatic

Redialing

, p. 7-10.

• To cancel transmission of a document waiting to be sent from memory (delayed sending, for example), 1

Deleting a Document From

Memory

, p. 7-18.

• The MultiPASS prints an Error TX Report. (1 p. 11-4)

When you cancel sending, you may need to open the operation panel to remove the document from the ADF. (1 p. 13-3)

Tone

YES=(A) NO=(#)

CANCEL? AYES #NO

Stop

Page 96

7-10 Sending Faxes Chapter 7

Redialing When the Line is Busy

There are two methods of redialing:

Manual redialing

and

Automatic redialing

. This

section explains these two methods.

Manual Redialing

Press Redial/Pause to dial the last number you dialed with the numeric buttons. (This starts redialing regardless of whether automatic redialing is enabled.)

Canceling Manual Redialing

To cancel manual redialing, press Stop.

Automatic Redialing

What is Automatic Redialing?

When you are sending using memory sending and the other party’s line is busy, the unit waits the specified time and then dials the same number again. You can set the MultiPASS to redial several times if previous attempts fail because of a busy signal. This feature is called

Automatic redialing

After the initial dial attempt, the MultiPASS is factory-set to wait two minutes and then try to dial again. If the second attempt fails because the line was busy, the MultiPASS will again wait for two minutes and make a final attempt to complete the call.*

Automatic redialing can be turned off and on. The number of redialing attempts and the time interval between attempts can also be adjusted. (1 p. 7-11)

If all redialing attempts are unsuccessful, the MultiPASS will cancel the transmission and print an Error TX Report to remind you that the transmission was not completed. (1 p. 11-4)

The automatic redialing feature can also be set up from the MultiPASS Suite. (1

MultiPASS Suite User’s Guide

)

When automatic redialing is in use, the LCD alternately displays AUTO REDIAL and the transaction number (TX/RX NO.) while it is waiting to redial.

Canceling Automatic Redialing

Automatic redialing cannot be canceled with the Stop button while the unit is waiting to redial. To cancel automatic redialing, do the following:

1 Wait until the MultiPASS begins redialing.

DIALING

*Even if the MultiPASS is set to redial several times, it will redial only once if there is no tone or there is a

ring back tone during the first attempt.

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Chapter 7 Sending Faxes 7-11

Sending Faxes

2 Press .

• The MultiPASS asks you to confirm that you want to cancel.

3 Press to cancel redialing.

• Redialing is not canceled until you press T.

• If you change your mind and want to continue redialing, press #.

• The MultiPASS prints an Error TX Report. (1 p. 11-4)

If you want to cancel a transmission while the unit is waiting to redial, 1

Deleting a

Document From Memory

, p. 7-18.

Setting the Options for Automatic Redialing

You can set the following options for automatic redialing:

• Whether or not the MultiPASS redials automatically.

• The number of times the MultiPASS attempts to redial.

• The time interval between redialing attempts. Follow this procedure to adjust the automatic redialing settings:

1 Press .

2 Press .

3 Press .

4 Use or to select TX SETTINGS.

5 Press .

6 Use or to select AUTO REDIAL.

7 Press .

Ex:

• To disable automatic redialing, use d or u to select OFF, then press Set. Press Stop to return to standby mode.

• To enable automatic redialing, use d or u to select ON. Continue with the steps below.

Set

AUTO REDIAL

ECM TX

Set

TX SETTINGS

USER SETTINGS

Set

DATA REGSTRATION

Data Registration

Function

Tone

YES=(A) NO=(#)

CANCEL? AYES #NO

Stop

Page 98

7-12 Sending Faxes Chapter 7

8 Press twice.

Ex:

9 Use the numeric buttons to enter the

Ex:

number of times you want the unit to redial.

• You can select from 1 to 10 times.

• The default setting is twice.

10 Press twice.

Ex:

11 Use the numeric buttons to enter the time

Ex:

interval between redialings.

• You can select from 2 to 99 minutes.

• The default setting is 2 minutes.

12 Press .

13 Press to return to standby mode.

Ex:

12/27 FaxTel

Stop

TIME OUT

Set

5MIN.

2MIN.

REDIAL INTERVAL

Set

5TIMES

2TIMES

REDIAL TIMES

Set

Page 99

Chapter 7 Sending Faxes 7-13

Sending Faxes

Sequential Broadcasting

Sending a Document to More Than One Destination

This feature allows you to scan a document once and send it to several destinations. You can send the document to a maximum of 113 destinations using a combination of the following dialing methods:

• One-touch speed dialing: up to 12 destinations

• Coded speed dialing: up to 100 destinations

• Regular dialing (using the numeric buttons): one destination You can enter the destinations in any order. (Be sure to press Set after your entry with

the numeric buttons.)

If you frequently send the same document to the same group of destinations, you can group them and register these numbers for group dialing. You can register up to 111 fax numbers with group dialing and send the same document to these numbers at the press of one or three buttons. (1 p. 6-9)

Follow this procedure to send a document to more than one destination:

1 Open the document tray. 2 Adjust the document feed lever for the

document you are loading. (2 p. 4-2)

3 Prepare the document and load it, face

down, in the ADF. (2 p. 4-3)

• For color sending, press Color/B&W to

(Currently used memory)

turn on its light. (1 p. 7-2)

• To adjust the resolution and contrast, 1 pp. 7-2, 7-4.

(Standby to scan)

4 Enter up to 113 fax numbers using any of

the following methods: ❚ One-touch speed dialing:

Press the desired one-touch speed dialing

Ex:

button(s).

❚ Coded speed dialing:

Press , then use the numeric buttons to enter the two-digit code. Repeat for other codes.

• Be sure to press Coded Dial before each code. Ex:

TEL=03 3758 2111

A01

Coded Dial

TEL=905 795 1111

DOCUMENT READY

MEMORY USED 0%

Page 100

7-14 Sending Faxes Chapter 7

❚ Regular dialing:

Use the numeric buttons to enter the fax

Ex:

number, then press to add the number to the broadcast list.

• You can only enter one fax number this way.

• If you enter the incorrect destination, press Function, then Clear. Then press Function again, and enter the correct destination.

• You must enter the second number within five seconds of entering the first number. All subsequent numbers must be dialed within 10 seconds. If you wait longer than these times, the MultiPASS begins scanning the document for sending. If you prefer the MultiPASS not to do this, disable the TIME OUT setting. (1 p. 14-5)

• If you want to review the numbers you entered, press Function and use d or u to scroll through the numbers.

5 Press to begin scanning for sending,

or wait a few seconds for the MultiPASS to begin scanning automatically.

• If you prefer the MultiPASS never to scan a document automatically after a few seconds, disable the TIME OUT setting. (1 p. 14-5)

• To cancel sending, press Stop then T. Sending to all destinations you specified in step 4 will be canceled. (You cannot cancel only one destination.)

• If a number is busy, the unit will continue sending to the other destinations and then redial the number that was busy.

• If the MultiPASS’ memory becomes full while scanning your document, MEMORY FULL will appear in the LCD. If this happens, remove the remainder of the document from the ADF (you may need to open the operation panel to do so), then divide the document into several sections and send each section separately.

• The document is automatically deleted from memory when the MultiPASS completes sending the document to all destinations.

Sending a Document Using Group Dialing

If you frequently send faxes to the same group of people, you can create a group. Groups are stored under one-touch speed dialing buttons or coded speed dialing codes. For details, 1 p. 6-9.

Start

Set

TEL=2 887 0166