Canon MULTIPASS C60 User Manual
Canon MultiPASS
L60
MultiPASS
Desktop Manager for Windows
Version 3.01
Software User's Guide
Copyright
© 1998 by Canon, Inc. All rights reserved.
This manual may not be reproduced in any form, in whole or part,
without the prior written consent of Canon, Inc.
Trademark Acknowledgments
Adobe PageMaker® and Adobe Photoshop® are registered trademarks
of Adobe Corporation.
Canon and BJ are registered trademarks and MultiPASS and Bubble Jet
are trademarks of Canon, Inc.
Microsoft® and Windows® are registered trademarks of Micr osoft
Corporation.
PhotoFinish™ is a trademark of Zsoft Corporation.
All other trademarks identified herein are the property of their
respective owners.
SOFTWARE LICENCE AGREEMENT
Limited warranty: this material is provided strictly „as is”; Canon
disclaims all warranties of any kind, either express or implied, including
but not limited to the implied warranties of merchantability and fitness
for a particular purpose.
Liability: in no event will Canon be liable for any damages, including
any lost profits or other incidental or consequential damages arising out
of the furnishing, performance and/or use of this material.
Microsoft and MS-DOS are registered trademarks and Windows is a
trademark of Microsoft Corporation.
Information in this document is subject to change without notice.
This CE Marking shows compliance of this equipment with Directive 73/23/EEC
and Directive 89/336/EEC (as amended by Directive 92/31/EEC), both as
amended by Directive 93/68/EEC.
ii Preface
Contents
Chapter 1 Introduction ....................................................................................................1-1
Desktop Manager Features: an Overview...................................................1-2
Desktop Manager Software Package ...........................................................1-3
System Requirements.....................................................................................1-4
About This Guide ...........................................................................................1-5
Conventions Used in This Guide ..........................................................1-5
Other User Assistance ....................................................................................1-6
Chapter 2 Installing the Desktop Manager Software ...............................................2-1
Installing the Software ...................................................................................2-2
Preparing for the Installation .................................................................2-3
Installing the Software ............................................................................2-4
Overwriting the MultiPASS Printer Options .......................................2-6
Setting the Default Printer .............................................................................2-7
Setting Default Printing Options ..................................................................2-8
Chapter 3 Printing with the MultiP ASS Printer.........................................................3-1
Printing a Document ......................................................................................3-2
Printing Envelopes ..................................................................................3-3
Changing the Printer Settings .......................................................................3-6
An Alternative Method for Changing Printer Settings ......................3-7
Choosing a Print Mode ...........................................................................3-7
Setting and Saving a Custom Print Mode ............................................3-9
Setting Paper Options ...........................................................................3-14
Chapter 4 Using the Desktop Manager........................................................................4-1
Desktop Manager: an Overview...................................................................4-2
Features of the Desktop Manager W indow .........................................4-3
Understanding Desktop Manager Folders...........................................4-6
System-Defined Folders..........................................................................4-6
User-Defined Folders ..............................................................................4-8
Viewing Documents in the Desktop Manager.....................................4-8
iii Contents
Chapter 5 PC Faxing.........................................................................................................5-1
Faxing with Your Computer ..........................................................................5-2
Sending a Fax from Your Computer (PC Faxing) ...............................5-2
Specifying a Fax Recipient .....................................................................5-5
Defining Send Fax Options ....................................................................5-7
Processing the Fax ...................................................................................5-9
Creating a Fax Memo ............................................................................5-11
Receiving a Fax ......................................................................................5-12
Using the Fax Log ..................................................................................5-14
Working with Jobs in the Send Fax Manager ....................................5-16
Setting Up the Address Book ......................................................................5-21
Address Book Features .........................................................................5-21
Working with Address Book Entries...................................................5-22
Printing the Address Book ...................................................................5-27
Importing the Address Book................................................................5-27
Exporting the Address Book ................................................................5-29
Designing a Fax Cover Page........................................................................5-31
Using the Cover Page Designer ...........................................................5-32
Creating a New Cover Page.................................................................5-34
Making Image Adjustments.................................................................5-49
Adding Annotations to Your Cover Page...........................................5-63
Opening and Modifying a Fax Cover Page .......................................5-65
Reverting to the Last Saved Version ...................................................5-66
Printing a Cover Page ...........................................................................5-66
Renaming a Cover Page........................................................................5-67
Deleting a Cover Page...........................................................................5-68
Chapter 6 Scanning ..........................................................................................................6- 1
Scanning Overview ........................................................................................6-2
Features of the ScanGear W indow ........................................................6-2
Scanning with the Desktop Manager...........................................................6-4
Scanning from a Windows Application.......................................................6-5
Setting the Preview Scan Options.................................................................6-6
Setting the Scan Mode.............................................................................6-6
Setting the Scan Resolution ....................................................................6-7
Setting Preferences...................................................................................6-9
Setting Paper Size ..................................................................................6-11
Setting Black and White Options.........................................................6-11
Adjusting the Preview Image for Final Scan ............................................6-12
Clearing the Preview Ar ea ...................................................................6-13
Adjusting the Preview Image V iew ....................................................6-13
iv Contents
Adjusting the Selection Size .................................................................6-14
Moving an Image...................................................................................6-15
Reversing the Image Tone ....................................................................6-15
Mirroring an Image ...............................................................................6-15
Rotating an Image..................................................................................6-16
Scaling the Image Output Size.............................................................6-16
Adjusting the Tone of the Preview Image .................................................6-16
Features of the Tone Tab .......................................................................6-17
Adjusting Contrast and Brightness .....................................................6-18
Changing Gamma Curve Values .........................................................6-19
Adjusting Histogram Tone Levels .......................................................6-20
Using Tone Curves ................................................................................6-22
Adjusting Contrast/Brightness for Black and White Scan Mode...6-25
Chapter 7 Working with Documents in the Desktop Manager...............................7-1
Managing Your Documents in the Desktop Manager ...............................7-3
Selecting Documents in the Desktop Manager ...................................7-3
Printing a Document in the Desktop Manager....................................7-4
Creating a Folder .....................................................................................7-4
Moving a Document................................................................................7-5
Copying a Document ..............................................................................7-6
Renaming a Document or Folder ..........................................................7-6
Deleting a Document or Folder .............................................................7-7
Restoring a Deleted Folder or Document.............................................7-8
Emptying the Trash Folder .....................................................................7-9
Importing a Document ...........................................................................7-9
Exporting a Document ..........................................................................7-10
Attaching a Document to Electronic Mail (E-mail)...........................7-11
Manipulating a Document in Document View .................................7-12
Arranging Documents in Document View ........................................7-12
Scrolling Through a Multi-page Document.......................................7-12
Removing a Page from a Document ...................................................7-13
Splitting a Document ............................................................................7-13
Merging a Document ............................................................................7-14
Indexing and Searching for Documents .............................................7-15
Setting Up the Search Index .................................................................7-16
Assigning Index Criteria to Documents .............................................7-20
Searching Your Documents ..................................................................7-24
Redisplaying the Result of Your Last Search .....................................7-29
Modifying a Document ................................................................................7-30
Features of the MultiPASS Viewer Window ......................................7-31
Contents v
Adjusting the Document Image ..........................................................7-34
Making Image Adjustments.................................................................7-39
Adding Annotations to Your Document ............................................7-53
Revising Y our Annotations...................................................................7-60
Reverting to the Last Saved Version ...................................................7-62
Printing the Document..........................................................................7-62
Adjusting the MultiPASS Viewer Default Options...........................7-64
Chapter 8 Printer Setup and Other Utilities in the Desktop Manager ..................8-1
Setting Up Fax Options in the Desktop Manager ......................................8-2
Setting Up Fax Preferences.....................................................................8-3
Setting Up Send Fax Options .................................................................8-4
Setting Up Advanced Send Fax Options..............................................8-6
Setting Up Receive Fax Options ............................................................8-9
Setting Up Advanced Receive Fax Options .......................................8-11
Setting Up Speed Dial Assignments ...................................................8-14
Setting Up System Options .........................................................................8-17
Using the Launcher ......................................................................................8-19
Making a Phone Call from the Desktop Manager....................................8-22
Using the MultiPASS Status Monitor .........................................................8-23
Using the Minimized Status Monitor .................................................8-24
Using the Status Monitor Window......................................................8-25
Status Messages .....................................................................................8-26
Disconnecting the MultiPASS Printer ........................................................8-27
Restarting MultiPASS Connection ......................................................8-28
Removing the Desktop Manager................................................................8-28
Reinstalling the Desktop Manager ......................................................8-30
Chapter 9 Frequently Asked Questions.......................................................................9-1
MultiPASS Printer Cannot Be Initialised. ....................................................9-2
MultiPASS Service Cannot Be Restarted. ....................................................9-2
Faxes Are Not Being Sent Correctly. ............................................................9-2
Faxes Are Not Being Received Correctly. ....................................................9-4
Images Are Not Scanning Properly. .............................................................9-5
Documents Are Not Being Copied...............................................................9-6
Documents Are Not Printing Correctly. ......................................................9-6
Paper Is Not Loading Correctly. ...................................................................9-9
The Print Quality Is Not Satisfactory. ........................................................9-10
Appendix A Fax/Phone Characters .................................................................................. A-1
vi Contents
Glossary ......................................................................................................................... G-1
Index......................................................................................................................................... I-1
Contents vii
Chapter 1
Introduction
Welcome and congratulations on your purchase of the Canon MultiPASS
L60 and its accompanying MultiPASS Desktop Manager for Windows NT
software (hereafter referred to as the MultiPASS printer and Desktop
Manager, respectively).
With your MultiPASS printer, the Desktop Manager software package
enables you to perform a variety of tasks, meeting all your printing,
faxing, and scanning needs.
❑ Desktop Manager Features: an Overview ............................................1-2
❑ Desktop Manager Software Package.....................................................1-3
❑ System Requirements ..............................................................................1-4
❑ About This Guide.....................................................................................1-5
l Conventions Used in This Guide ...................................................1-5
❑ Other User Assistance..............................................................................1-6
Introduction
Chapter 1 Introduction 1-1
Desktop Manager Features: an Overview
This section reviews some of the features of the Desktop Manager. For
detailed information and instructions, refer to later chapters in this guide.
❏❏
❏ Print a Document
❏❏
The MultiPASS printer can be configured as the Windows NT default
printer , allowing you to print a document in any Windows NT
application.
You can also define and customise print options that affect the output
of your printed documents.
❏❏
❏ Fax a Document
❏❏
You can fax a document from your computer, from within a
Windows NT application, or from the Desktop Manager. You can
attach a fax cover page and even schedule the transmission time that
the fax should be sent. Predefined fax cover pages are available for
you to use, or you can design your own.
For associates to whom you repeatedly send faxes or e-mail, you can
set up an Address Book, containing predefined fax and e-mail
information for each recipient (such as the fax or e-mail number).
When you send a fax or an e-mail message from your computer, the
recipient information is then readily available in the Address Book.
You can also receive faxes from your business and personal contacts
directly into your PC.
❏❏
❏ Scan an Image
❏❏
The TWAIN-compliant scan driver enables you to use the MultiPASS
printer to scan black and white documents, photographs, and other
images directly into the Desktop Manager or into another W indows
NT application.
❏❏
❏ Import or Export a Document
❏❏
You can import, export, store, and manage .BMP, .FPX, .JPG, .PCX, or
.TIF documents and images directly in the Desktop Manager.
1-2 Introduction Chapter 1
❏❏
❏ Manipulate or Annotate a Document
❏❏
You can manipulate or annotate any document placed in the Desktop
Manager — which occurs by sending or receiving a fax, scanning an
image, or importing a file. You manipulate a document by scrolling
through and viewing its contents; removing a page; splitting or
merging it with another document; editing it by cropping, rotating or
flipping; adjusting the document brightness, contrast, size, or image
type; or by printing the document. You annotate a document by
adding a text annotation, graphic or text stamp, sticky note,
highlighting, or by creating a simple drawn graphic.
❏❏
❏ Set MultiPASS Printer Options
❏❏
Options that affect certain operations of your MultiPASS printer can
be set manually on the MultiPASS printer itself or in the Desktop
Manager. These options include parameters that affect sending and
receiving faxes, and the assignment of speed dial numbers. Option
settings defined in the Desktop Manager override any corresponding
option setting you previously set up on the MultiPASS printer.
Desktop Manager Software Package
The Desktop Manager software package includes drivers and a set of
utility programs which are automatically installed on your system when
you install software package. The drivers allow the MultiPASS printer to
communicate with software on your computer.
Introduction
The following drivers and application programs are installed:
❏❏
❏ MultiPASS Desktop Manager for Windows NT
❏❏
The MultiPASS Desktop Manager for Windows NT co-ordinates
sending faxes directly from your computer (PC faxes), receiving
faxes into your computer, and scanning images. The Desktop
Manager enables you to store and manage the resulting documents.
❏❏
❏ MultiPASS Printer Driver
❏❏
The MultiPASS printer driver enables you to use the MultiPASS
printer as the default printer in any Windows NT application that
supports printing.
Chapter 1 Introduction 1-3
❏❏
❏ MultiP ASS Fax Driver
❏❏
The MultiPASS fax driver enables you to send a PC fax from any
Windows NT application that allows faxing.
❏❏
❏ Scan Driver (ScanGear for MultiP ASS)
❏❏
The scan driver enables you to scan an image into the Desktop
Manager or most Windows NT applications that supports TWAIN-
compliant scanning.
❏❏
❏ MultiPASS Service
❏❏
The MultiPASS Service (MPService) enables and controls all the
communication between your computer and the MultiPASS printer.
MPService must be running for jobs to be processed with the
Desktop Manager and the MultiPASS printer (such as receiving faxes
in the Desktop Manager , scheduling faxes, scanning, and printing).
MPService starts automatically when you start your computer, even
if you have not yet logged into Windows. If you log of f Windows and
leave the computer on, MPService continues to run, to receive and
send any faxes to and from the Desktop Manager.
❏❏
❏ MultiP ASS Status Monitor
❏❏
The MultiPASS Status Monitor monitors the activity occurring
through the bi-directional parallel port to which the MultiPASS
printer is connected. The Status Monitor displays status messages
about the current activity. The Status Monitor is installed as part of
the Windows NT startup group, and is automatically started when
you log into Windows.
❏❏
❏ Send Fax Manager
❏❏
The Send Fax Manager displays an ordered queue of fax jobs and
their status.
System Requirements
To successfully install and operate the Desktop Manager with the
MultiPASS printer, your system must meet the following minimum
requirements:
1-4 Introduction Chapter 1
❏ An IBM or compatible computer with a Pentium 90 processor or
higher . An Intel Pentium processor is recommended.
❏ Microsoft Windows NT 4.0
❏ Microsoft Windows NT Service Pack 3 or later
❏ 32 megabytes (MB) of RAM. 64 MB of RAM is recommended.
❏ 60 MB of available hard disk space. 150 MB of available hard disk
space is recommended.
❏ CD-ROM drive, or access to one over a network connection
❏ 256-color SVGA monitor or greater
❏ A bi-directional, IEEE-1284-compatible parallel cable 6.6 feet (2
meters) in length or shorter. For help in purchasing the correct cable,
consult your dealer or retailer.
About This Guide
This guide assumes you have a basic understanding of Windows NT.
This includes how to start your system and navigate within the Windows
NT environment. You should be familiar with common Windows NT
terms such as window, dialog box, button, icon, menu, application, select,
open, close, click, double-click, drag, and list box.
Introduction
For assistance in familiarising yourself with Windows NT, refer to your
Microsoft W indows NT user documentation.
Conventions Used in This Guide
The following types of formatting identify specific types of information
provided in this guide.
Chapter 1 Introduction 1-5
Italicised text Used to stress the importance of a word
or phrase, or to refer to the title of
another guide. For example:
You cannot access the dialog box ....
—or—
...the Microsoft Windows NT User’ s
Guide....
Text in quotation marks Used to refer to the title of a section
within the guide. For example:
...the “Installing the Software” section....
Click, double-click Use of the word click or double-click
provides instructions for selecting or
choosing a command or option,
generally with a mouse.
Monospaced text Used for commands you might type
when installing the software, or system
messages that may display on your
screen. For example:
A:\SETUP
Other User Assistance
In addition to this guide, the following information and instructions on
using the MultiPASS printer and Desktop Manager software are
available.
1-6 Introduction Chapter 1
❏❏
❏ MultiPASS Desktop Manager Online Help
❏❏
The online help includes context-sensitive help about a window or
dialog box and step-by-step instructions for performing Desktop
Manager tasks.
❏❏
❏ Canon MultiPASS L60 User’s Guide
❏❏
This guide offers detailed information on how to set up and operate
your MultiPASS printer. It includes initial setup procedures, fax
operations, daily maintenance, and troubleshooting.
❏❏
❏ Quick Start Guide
❏❏
This guide summarises the steps for setting up your MultiPASS
system.
Introduction
Chapter 1 Introduction 1-7
Chapter 2
Installing the Desktop Manager
Software
This chapter provides information and instructions for installing the
Desktop Manager software, and for setting the default printer and port.
❑ Installing the Software.............................................................................2-2
l Preparing for the Installation ..........................................................2-3
l Installing the Software .....................................................................2-4
l Overwriting the MultiPASS Printer Options ................................2-6
❑ Setting the Default Printer ......................................................................2-7
❑ Setting Default Printing Options............................................................2-8
Software
Installing the
Desktop Manager
Chapter 2 Installing the Desktop Manager Software 2-1
Installing the Software
You will either be installing from a single language CD, or a 5 language
multi-lingual CD. In either case, your MultiPASS software comes with a
Master Installer that makes installing the MultiPASS software fast and
easy. The Master Installer starts up and loads the software in this order:
❏ MultiPASS Desktop Manager (including the printer and fax drivers)
❏ MultiPASS ODBC (Open DataBase Connectivity) Interface
❏ ScanGear for MultiPASS.
By default, the Desktop Manager software is installed on your C: drive in
a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\),
unless you specify another drive or folder during installation. The
installation process also changes some of your system files to allow all
the Desktop Manager components to work properly.
During installation, you are prompted to enter certain fax setup
information. This information can later be changed in the Desktop
Manager, as described in a later chapter.
The fax setup information you enter during installation adjusts
corresponding settings in your MultiPASS printer. Therefore, any fax
n
information you may have manually set on the MultiPASS printer is
replaced by the information you enter when installing the Desktop
Manager .
During installation, the MultiPASS Status Monitor is automatically added
to your Windows NT StartUp gr oup. This setup enables your system to
automatically start the MultiPASS Status Monitor each time you start
Windows NT.
When installation is complete, the Master Installer determines whether or
not your computer needs to be restarted.
2-2 Installing the Desktop Manager Software Chapter 2
When you installed Windows NT on your computer, you may have
formatted the partitions on your hard drive with NTFS (New Technology
n
File System). In this case, you can operate the MultiPASS Desktop
Manager only if you log in as the Administrator or with Administrator
privileges.
Preparing for the Installation
Before you begin installing the software, take some time to prepare your
system and fax setup information required for installation.
❏ Connect the MultiPASS printer to the parallel port on your computer.
The selected parallel port must be a dedicated port. The MultiPASS
printer does not operate with a redirected or virtual parallel port.
❏ Prepare the following fax setup information, which is entered during
installation:
l Your preferred mode for receiving faxes with the MultiPASS
printer: automatically switching between a telephone and fax
call, automatically receiving fax calls only, requiring you to
manually receive fax calls, or handling incoming calls with an
answering machine connected directly to the MultiPASS printer.
Software
Installing the
Desktop Manager
l Fax Heading/Unit Name
The name you want to appear in the fax header (usually your
name or company name), which appears in the top margin of
each page of a fax transmission.
l Fax Number
The number for the fax line connected to your MultiPASS printer.
This information is printed in the fax header , displaying in the
top margin of each page of a fax transmission.
l Company Name (for Cover Page)
Name of your company. Once entered, this information is
available to print on a fax cover page.
Chapter 2 Installing the Desktop Manager Software 2-3
l Outside Dialling Prefix
If applicable, the number for accessing an outside line through
your office phone system (usually 9).
l Fax Receive Mode
The method by which you want the MultiPASS printer to handle
incoming faxes when your PC is on: upload the fax directly to the
Desktop Manager or print the fax from the MultiPASS printer.
❏ Start Windows. If any Windows applications are open, close the
applications. With the applications closed, you ensure that the
Desktop Manager software installs properly.
If you are attempting to reinstall the Desktop Manager software, you
must first remove the current installation. For instructions on r emoving
n
the software, refer to Chapter 8, “MultiPASS Printer Setup and Other
Utilities in the Desktop Manager.”
Installing the Software
Once you have prepared your system and the required fax information,
you are ready to install the Desktop Manager software.
You must log on to Windows NT as Administrator or have Administrator
privileges before installing the Desktop Manager software. If you do not
n
2-4 Installing the Desktop Manager Software Chapter 2
have Administrator privileges for Windows NT , ask your system
administrator to install the MultiPASS Desktop Manager software on
your PC.
To install the Desktop Manager software:
1. Insert the installation disk into your disk drive.
2. If you are installing from a 5 language multi-lingual CD, the multi-
lingual Canon MultiPASS software installer will allow you to select
the language version of the MultiPASS software which you wish to
install. The MultiPASS software installer will automatically detect the
language version of Windows NT which is running, and display the
following dialog:
If you wish to continue with the installation in the default language,
click OK. You can also use the MultiPASS software installer to change
the language version of the MultiPASS software which you wish to
install. For example, if you are running English Windows NT , but
wish to install the French version of the MultiPASS software, select
'French' and then click OK.
Software
Installing the
Desktop Manager
3. If you are using a single language CD and Autorun is enabled, the
installation Welcome screen automatically appears.
If installation does not start automatically:
l On the Windows taskbar, click Start, and then click Run.
l In the Run dialog box, type the following command and click OK
(where D: is your drive).
D:\SETUP\SETUP.EXE
Chapter 2 Installing the Desktop Manager Software 2-5
4. Follow the on-screen instructions to complete the installation process.
During installation, follow these guidelines:
l Click Next to move from one dialog box to the next.
l Make sure you click Next or OK on the current dialog box.
l Be sure to wait for Windows NT to complete each setup step. If
you hear the computer working, wait until it is done.
For information about allowing the Desktop Manager software to
overwrite the MultiPASS printer setup options, refer to the “Overwriting
the MultiPASS Printer Options” section.
Overwriting the MultiPASS Printer Options
If you set options on the operation panel of your MultiPASS printer (such
as a phone line type), they are overwritten by the Desktop Manager
software under the following conditions:
2-6 Installing the Desktop Manager Software Chapter 2
❏ When the installation of the Desktop Manager software is completed
and you select to launch the MultiPASS Status Monitor
❏ After installation, when you open the MultiPASS Status Monitor
(which occurs automatically when you start Windows NT)
❏ After installation, when you save a change to the setup options in the
Desktop Manager (as described in Chapter 8, “MultiPASS Printer
Setup and Other Utilities in the Desktop Manager”).
When setting options, a message appears to remind you that the
MultiPASS printer options set on the operation panel will be
overwritten if set in the Desktop Manager.
You can choose to proceed with the update, overwriting the settings
in the MultiPASS printer, or you can cancel the action. When
cancelling, you can first record your settings on the MultiPASS
printer . This enables you to re-enter them in the Desktop Manager
when you resume operations.
Setting the Default Printer
Software
Installing the
Desktop Manager
When you install the printer driver software, the system automatically
sets the MultiPASS printer as the default printer. If necessary, however,
follow these instructions to set the default printer .
To set the default printer:
1. On the Windows NT desktop, click Start, and then point to Settings.
2. On the Settings menu, click Printers.
3. In the Printers dialog box, click the MultiP ASS printer icon.
4. On the File menu, click Set As Default.
Chapter 2 Installing the Desktop Manager Software 2-7
Setting Default Printing Options
You can change the device settings automatically assigned during the
installation. You can select the feeder and the paper type that you want to
use as your default options for all of the documents you print. The
default settings that you choose, however , can be overwritten by
specifying different options when you print your document.
2-8 Installing the Desktop Manager Software Chapter 2
n
To set default printing options:
1. On your Windows desktop, click Start, and then point to Settings.
2. On the Settings menu, click Printers.
3. In the Printers dialog box, select the Canon MultiP ASS printer icon.
4. On the File menu, click Properties.
5. In the Printer Properties dialog box, click the Device Settings tab.
6. Specify your desired options. Click OK to save your changes and
close the dialog box. Click Cancel to close the dialog box without
saving your changes.
The General, Ports, Scheduling, Sharing, and Security tabs provide
standard W indows options for your printer driver. For details on these
options, see your Windows user documentation.
Software
Installing the
Desktop Manager
Chapter 2 Installing the Desktop Manager Software 2-9
Chapter 3
Printing with the MultiPASS Printer
This chapter reviews the instructions for printing a document from a
Windows application with your MultiPASS printer and for changing the
printer settings.
❑ Printing a Document................................................................................3-2
l Printing Envelopes ...........................................................................3-3
❑ Changing the Printer Settings.................................................................3-6
l An Alternative Method for Changing Printer Settings ...............3-7
l Choosing a Print Mode ....................................................................3-7
l Setting and Saving a Custom Print Mode .....................................3-9
l Setting Paper Options ....................................................................3-14
Printer
MultiPASS
Printing with the
Chapter 3 Printing with the MultiPASS Printer 3-1
Printing a Document
Once you have installed the software, you are ready to print a document
— from any W indows NT application that supports printing, such as
Word for Windows NT — using the MultiPASS printer.
Printer options are initially installed using default settings, enabling you
to print immediately. These options determine what your documents
look like when printed. For example, they define such settings as the
paper size and page orientation. For more information on printer
settings, see the “Changing the Printer Settings” section later in this
chapter .
Instructions for printing a document can vary somewhat for different
Windows NT application. Therefore, for detailed instructions, refer to the
user documentation for the specific application from which you are
printing.
The following instructions summarise the general procedures for printing
a document.
To print a document:
1. With your document open, click the print command. (In most
Windows NT applications, the print command is on the File menu,
toolbar .)
2. In the Print dialog box, make sure the Canon MultiPASS printer is
selected in the Printer text box.
The Canon MultiPASS printer always appears as the selected printer
if you specified it as the default printer when you installed the
printer driver and Desktop Manager software, as described in the
previous chapter.
3. Click the command to print your document (usually OK or Print).
The document is printed to your MultiPASS printer.
3-2 Printing with the MultiPASS Printer Chapter 3
Printing Envelopes
When printing envelopes, use the following guidelines to achieve the best
results.
❏ Use the appropriate size envelope: U.S. commercial size number 10
or European size DL.
Although other envelope sizes might fit in the manual feed tray,
using them may not provide consistent printing results.
❏ Avoid using the following types of envelopes. They may cause jams
or smears, or may damage your printer:
l With windows, holes, perforations, cut-outs, and double flaps
l Made with special coated or deeply embossed paper
l With peel-of f sealing strips
l With letters enclosed.
❏ Avoid using the multi-purpose tray to load envelopes when
temperature or humidity levels are high. The glue on the flap may
become sticky and stick to the envelope, or cause a paper jam. Use
the manual feed slot instead.
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❏ Stack up to 7 envelopes in the L60 multi-purpose tray. If you use the
manual feed slot, feed envelopes one at a time.
❏ Be sure to use face-up delivery when printing on envelopes.
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To load envelopes:
1. Prepare the envelopes.
Arrange the stack of envelopes on a firm surface and press down
firmly on the edges to make the folds crisp.
Press all the way around the envelopes to remove any curls and
expel air from inside the envelopes. Make sure any curls are removed
from the flap of each envelope.
2. Insert the stack of envelopes, with the print side facing you, into the
sheet feeder until it stops.
3-4 Printing with the MultiPASS Printer Chapter 3
3. Adjust the paper guides to the stack of envelopes.
4. Move the paper delivery selector to its lowest position.
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Chapter 3 Printing with the MultiPASS Printer 3-5
You are now ready to begin printing your envelopes.
Changing the Printer Settings
Print options are the settings that determine how your document looks
when it is printed. Print options are initially installed using default
settings, allowing you to print documents immediately. However, you
may want to change these settings for certain documents.
The following instructions summarise the general procedures for
changing printer settings. For detailed information on specific printer
options, refer to later sections in this chapter.
To change print options:
1. With your document open, click the Print command. (In most
Windows NT applications, this command is on the File menu or
toolbar .)
2. In the Print dialog box, click Properties.
3-6 Printing with the MultiPASS Printer Chapter 3
3. In the Printer Properties dialog box, on the Main and Paper tabs,
specify the desired printer options.
4. T o save the changes and close the dialog box, click OK.
To close the dialog box without saving any changes, click Cancel.
An Alternative Method for Changing Printer Settings
You can also access printer driver options directly from the Windows NT
desktop. The following information summarises the general method of
accessing printer options. For more detailed information, see your
Windows NT user documentation.
From the W indows NT desktop, click Start, point to Settings, and then
click Printers. In the Printers dialog box, select the Canon MultiPASS
printer icon. On the File menu, click Document Defaults. In the Printer
Default dialog box, specify the appropriate changes and click OK.
Choosing a Print Mode
When printing a document, you can choose a print mode. Print modes
combine and save print quality and colour settings as icons, which you
can easily select. Initially, there are six predefined print modes. You can
readily change settings for a particular print mode at any time. You can
also add new print modes to suit the needs of a particular print job.
To choose a print mode:
1. In the Printer Properties (or Printer Default) dialog box, click the
Main tab.
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Chapter 3 Printing with the MultiPASS Printer 3-7
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