Canon CFX-L3500 User Manual

CFX-L3500IF

Laser Multifunction System

MultiPASS

Desktop Manager for Windows NT

Version 3.01

Software User’s Guide

™

This manual is copyrighted by Canon U.S.A. with all rights reserved. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon U.S.A.

Disclaimer

Canon U.S.A., Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your MultiPASS Desktop Manager for Windows NT for your Canon CFX-L3500 IF. All statements, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described.

Your MultiPASS and the software media included with your system have been sold to you subject to the limited warranties set forth in the warranty card and license agreement enclosed with the respective product. All software is licensed AS IS, as described in the license agreement enclosed with the software media. Further, Canon U.S.A. reserves the right to make changes in the specifications of the products described in this manual at any time without notice and without obligation to notify any person of such changes.

Trademarks

Canon is a registered trademark and MultiPASS, ScanGear, and UHQ are trademarks of Canon Inc.

All other product and brand names are registered trademarks, trademarks, or service marks of their respective owners.

ENERGY STAR® COMPLIANT

As an ENERGY STAR® Partner, Canon U.S.A., Inc. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency.

ii Preface

Chapter 1 Introduction ....................................................................................................1-1

Desktop Manager Features: an Overview...................................................1-2

Desktop Manager Software Package ...........................................................1-3

System Requirements.....................................................................................1-5

About This Guide ...........................................................................................1-5

Conventions Used in This Guide ..........................................................1-6

Other User Assistance ....................................................................................1-7

Chapter 2 Installing the Desktop Manager Software ...............................................2-1

Installing the Software ...................................................................................2-2

Preparing for the Installation.................................................................2-3

Installing the Software ............................................................................2-4

Overwriting the MultiPASS Printer Options.......................................2-6

Setting the Default Printer.............................................................................2-7

Setting Default Printing Options ..................................................................2-7

Chapter 3 Printing with the MultiPASS Printer.........................................................3-1

Printing a Document ......................................................................................3-2

Printing Envelopes ..................................................................................3-3

Changing the Printer Settings .......................................................................3-6

An Alternative Method for Changing Printer Settings......................3-6

Choosing a Print Mode ...........................................................................3-7

Setting and Saving a Custom Print Mode............................................3-9

Setting Paper Options ...........................................................................3-15

Chapter 4 Using the Desktop Manager........................................................................4-1

Desktop Manager: an Overview...................................................................4-2

Features of the Desktop Manager Window.........................................4-3

Understanding Desktop Manager Folders ..........................................4-6

System-Defined Folders .........................................................................4-6

User-Defined Folders ..............................................................................4-8

Viewing Documents in the Desktop Manager ....................................4-8

Contents iii

Chapter 5 PC Faxing.........................................................................................................5-1

Faxing with Your Computer .........................................................................5-2

Sending a Fax from Your Computer (PC Faxing) ...............................5-2

Specifying a Fax Recipient .....................................................................5-5

Defining Send Fax Options ....................................................................5-7

Processing the Fax ...................................................................................5-9

Creating a Fax Memo ............................................................................5-12

Receiving a Fax ......................................................................................5-13

Using the Fax Log..................................................................................5-14

Working with Jobs in the Send Fax Manager ....................................5-16

Setting Up the Address Book ......................................................................5-21

Address Book Features .........................................................................5-21

Working with Address Book Entries ..................................................5-22

Printing the Address Book ...................................................................5-27

Importing the Address Book................................................................5-27

Exporting the Address Book ................................................................5-29

Designing a Fax Cover Page .......................................................................5-31

Using the Cover Page Designer...........................................................5-32

Creating a New Cover Page.................................................................5-34

Making Image Adjustments.................................................................5-48

Adding Annotations to Your Cover Page ..........................................5-63

Opening and Modifying a Fax Cover Page .......................................5-65

Reverting to the Last Saved Version ...................................................5-66

Printing a Cover Page ...........................................................................5-67

Renaming a Cover Page .......................................................................5-67

Deleting a Cover Page...........................................................................5-68

Chapter 6 Scanning ..........................................................................................................6-1

Scanning Overview ........................................................................................6-2

Features of the ScanGear Window........................................................6-2

Scanning with the Desktop Manager...........................................................6-4

Scanning from a Windows Application.......................................................6-5

Setting the Preview Scan Options ................................................................6-6

Setting the Scan Mode.............................................................................6-6

Setting the Scan Resolution....................................................................6-7

Setting Preferences ..................................................................................6-9

Setting Paper Size ..................................................................................6-11

Setting Black and White Options ........................................................6-11

Adjusting the Preview Image for Final Scan ............................................6-12

Clearing the Preview Area ...................................................................6-13

Adjusting the Preview Image View ....................................................6-13

iv Contents

Adjusting the Selection Size.................................................................6-14

Moving an Image...................................................................................6-15

Reversing the Image Tone ....................................................................6-15

Mirroring an Image ...............................................................................6-15

Rotating an Image .................................................................................6-16

Scaling the Image Output Size ............................................................6-16

Adjusting the Tone of the Preview Image .................................................6-16

Features of the Tone Tab .......................................................................6-17

Adjusting Contrast and Brightness.....................................................6-18

Changing Gamma Curve Values.........................................................6-19

Adjusting Histogram Tone Levels ......................................................6-20

Using Tone Curves ................................................................................6-22

Adjusting Contrast/Brightness for Black and White Scan Mode ..6-25

Chapter 7 Working with Documents in the Desktop Manager...............................7-1

Managing Your Documents in the Desktop Manager...............................7-3

Selecting Documents in the Desktop Manager ...................................7-3

Printing a Document in the Desktop Manager ...................................7-4

Creating a Folder .....................................................................................7-5

Moving a Document ...............................................................................7-5

Copying a Document ..............................................................................7-6

Renaming a Document or Folder ..........................................................7-7

Deleting a Document or Folder .............................................................7-8

Restoring a Deleted Folder or Document ............................................7-9

Emptying the Trash Folder.....................................................................7-9

Importing a Document .........................................................................7-10

Exporting a Document..........................................................................7-10

Attaching a Document to Electronic Mail (E-mail) ..........................7-11

Manipulating a Document in Document View .................................7-12

Arranging Documents in Document View ........................................7-12

Scrolling Through a Multi-page Document.......................................7-12

Removing a Page from a Document ...................................................7-13

Splitting a Document ............................................................................7-14

Merging a Document ............................................................................7-14

Indexing and Searching for Documents.............................................7-15

Setting Up the Search Index.................................................................7-16

Assigning Index Criteria to Documents.............................................7-21

Searching Your Documents ..................................................................7-25

Redisplaying the Result of Your Last Search .....................................7-30

Modifying a Document................................................................................7-30

Features of the MultiPASS Viewer Window ......................................7-32

Contents v

Adjusting the Document Image ..........................................................7-34

Making Image Adjustments.................................................................7-39

Adding Annotations to Your Document ............................................7-54

Revising Your Annotations ..................................................................7-61

Reverting to the Last Saved Version ...................................................7-63

Printing the Document .........................................................................7-63

Adjusting the MultiPASS Viewer Default Options...........................7-66

Chapter 8 MultiPASS Printer Setup and Other Utilities in the Desktop

Manager ...........................................................................................................8-1

Setting Up Fax Options in the Desktop Manager ......................................8-2

Setting Up Fax Preferences.....................................................................8-3

Setting Up Send Fax Options .................................................................8-4

Setting Up Advanced Send Fax Options..............................................8-6

Setting Up Receive Fax Options ............................................................8-9

Setting Up Advanced Receive Fax Options.......................................8-11

Setting Up Speed Dial Assignments ...................................................8-15

Setting Up System Options .........................................................................8-18

Using the Launcher ......................................................................................8-20

Making a Phone Call from the Desktop Manager....................................8-23

Using the MultiPASS Status Monitor.........................................................8-25

Using the Minimized Status Monitor .................................................8-25

Using the Status Monitor Window......................................................8-26

Status Messages .....................................................................................8-27

Disconnecting the MultiPASS Printer ........................................................8-28

Restarting MultiPASS Connection ......................................................8-29

Removing the Desktop Manager................................................................8-29

Reinstalling the Desktop Manager......................................................8-31

Chapter 9 Frequently Asked Questions.......................................................................9-1

MultiPASS Printer Cannot Be Initialized.....................................................9-2

MultiPASS Service Cannot Be Restarted. ....................................................9-2

Faxes Are Not Being Sent Correctly..............................................................9-2

Faxes Are Not Being Received Correctly. ....................................................9-4

Images Are Not Scanning Properly..............................................................9-5

Documents Are Not Being Copied. ..............................................................9-6

Documents Are Not Printing Correctly........................................................9-6

Paper Is Not Loading Correctly. ...................................................................9-9

The Print Quality Is Not Satisfactory. ........................................................9-10

Appendix A Fax/Phone Characters.................................................................................. A-1

vi Contents

Glossary.................................................................................................................................. G-1

Index......................................................................................................................................... I-1

Contents vii

viii Contents

Chapter 1

Introduction

Welcome and congratulations on your purchase of the Canon CFX-L3500 IF and its accompanying MultiPASS Desktop Manager for Windows NT software (hereafter referred to as the MultiPASS printer and Desktop Manager, respectively).

With your MultiPASS printer, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.

❏ Desktop Manager Features: an Overview ............................................1-2

❏ Desktop Manager Software Package.....................................................1-3

❏ System Requirements ..............................................................................1-5

❏ About This Guide.....................................................................................1-5

l Conventions Used in This Guide ...................................................1-6

❏ Other User Assistance .............................................................................1-7

Chapter 1 Introduction 1-1

Desktop Manager Features: an Overview

This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide.

❏ Print a Document

The MultiPASS printer can be configured as the Windows NT default

printer, allowing you to print a document in any Windows NT

application.

You can also define and customize print options that affect the output

of your printed documents.

❏ Fax a Document

You can fax a document from your computer, from within a Windows

NT application, or from the Desktop Manager. You can attach a fax

cover page and even schedule the transmission time that the fax

should be sent. Predefined fax cover pages are available for you to

use, or you can design your own.

For associates to whom you repeatedly send faxes or e-mail, you can

set up an Address Book, containing predefined fax and e-mail

information for each recipient (such as the fax or e-mail number).

When you send a fax or an e-mail message from your computer, the

recipient information is then readily available in the Address Book.

You can also receive faxes from your business and personal contacts

directly into your PC.

❏ Scan an Image

The TWAIN-compliant scan driver enables you to use the MultiPASS

printer to scan black and white documents, photographs, and other

images directly into the Desktop Manager or into another Windows

NT application.

❏ Import or Export a Document

You can import, export, store, and manage .BMP, .FPX, .JPG, .PCX, or

.TIF documents and images directly in the Desktop Manager.

1-2 Introduction Chapter 1

❏ Manipulate or Annotate a Document

You can manipulate or annotate any document placed in the Desktop

Manager — which occurs by sending or receiving a fax, scanning an

image, or importing a file. You manipulate a document by scrolling

through and viewing its contents; removing a page; splitting or

merging it with another document; editing it by cropping, rotating or

flipping; adjusting the document brightness, contrast, size, or image

type; or by printing the document. You annotate a document by

adding a text annotation, graphic or text stamp, sticky note,

highlighting, or by creating a simple drawn graphic.

❏ Set MultiPASS Printer Options

Options that affect certain operations of your MultiPASS printer can

be set manually on the MultiPASS printer itself or in the Desktop

Manager. These options include parameters that affect sending and

receiving faxes, and the assignment of speed dial numbers. Option

settings defined in the Desktop Manager override any corresponding

option setting you previously set up on the MultiPASS printer.

Desktop Manager Software Package

The Desktop Manager software package includes drivers and a set of utility programs which are automatically installed on your system when you install the software package. The drivers allow the MultiPASS printer to communicate with software on your computer.

The following drivers and application programs are installed:

❏ MultiPASS Desktop Manager for Windows NT

The MultiPASS Desktop Manager for Windows NT coordinates

sending faxes directly from your computer (PC faxes), receiving faxes

into your computer, and scanning images. The Desktop Manager

enables you to store and manage the resulting documents.

❏ MultiPASS Printer Driver

The MultiPASS printer driver enables you to use the MultiPASS

printer as the default printer in any Windows NT application that

supports printing.

Chapter 1 Introduction 1-3

❏ MultiPASS Fax Driver

The MultiPASS fax driver enables you to send a PC fax from any

Windows NT application that allows faxing.

❏ Scan Driver (ScanGear for MultiPASS)

The scan driver enables you to scan an image into the Desktop

Manager or most Windows NT applications that supports TWAIN-

compliant scanning.

❏ MultiPASS Service

The MultiPASS Service (MPService) enables and controls all the

communication between your computer and the MultiPASS printer.

MPService must be running for jobs to be processed with the Desktop

Manager and the MultiPASS printer (such as receiving faxes in the

Desktop Manager, scheduling faxes, scanning, and printing).

MPService starts automatically when you start your computer, even

if you have not yet logged into Windows. If you log off Windows and

leave the computer on, MPService continues to run, to receive and

send any faxes to and from the Desktop Manager.

❏ MultiPASS Status Monitor

The MultiPASS Status Monitor monitors the activity occurring

through the bi-directional parallel port to which the MultiPASS

printer is connected. The Status Monitor displays status messages

about the current activity. The Status Monitor is installed as part of

the Windows NT startup group, and is automatically started when

you log into Windows.

❏ Send Fax Manager

The Send Fax Manager displays an ordered queue of fax jobs and

their status.

1-4 Introduction Chapter 1

System Requirements

To successfully install and operate the Desktop Manager with the MultiPASS printer, your system must meet the following minimum requirements:

❏ An IBM or compatible computer with a Pentium 90 processor or

higher. An Intel Pentium processor is recommended.

❏ Microsoft Windows NT 4.0

❏ Microsoft Windows NT Service Pack 3 or later

❏ 32 megabytes (MB) of RAM. 64 MB of RAM is recommended.

❏ 60 MB of available hard disk space. 150 MB of available hard disk

space is recommended

❏ CD-ROM drive, or access to one over a network connection

❏ 256-color SVGA monitor or greater

❏ A bi-directional, IEEE-1284-compatible parallel cable 6.6 feet (2

meters) in length or shorter. For help in purchasing the correct cable, consult your dealer or retailer.

About This Guide

This guide assumes you have a basic understanding of Windows NT. This includes how to start your system and navigate within the Windows NT environment. You should be familiar with common Windows NT terms such as window, dialog box, button, icon, menu, application, select, open, close, click, double-click, drag, and list box.

For assistance in familiarizing yourself with Windows NT, refer to your Microsoft Windows NT user documentation.

Chapter 1 Introduction 1-5

Conventions Used in This Guide

The following types of formatting identify specific types of information provided in this guide.

Italicized text Used to stress the importance of a word

or phrase, or to refer to the title of another guide. For example:

You cannot access the dialog box ....

—or— ...the Microsoft Windows NT User’s

Guide....

Text in quotation marks Used to refer to the title of a section

within the guide. For example:

...the “Installing the Software” section....

Click, double-click Use of the word click or double-click

provides instructions for selecting or choosing a command or option, generally with a mouse.

Monospaced text Used for commands you might type

when installing the software, or system messages that may display on your screen. For example:

A:\SETUP

1-6 Introduction Chapter 1

Other User Assistance

In addition to this guide, the following information and instructions on using the MultiPASS printer and Desktop Manager software are available.

❏ MultiPASS Desktop Manager Online Help

The online help includes context-sensitive help about a window or

dialog box and step-by-step instructions for performing Desktop

Manager tasks.

❏ Canon CFX-L3500 IF User’s Guide

This manual offers detailed information on how to operate your

CFX-L3500 IF. It includes setting up, paper handling, stand-alone

operations (versus PC faxing), daily maintenance, and

troubleshooting.

❏ Quick Start Guide

This guide summarizes the steps for setting up your MultiPASS

system.

Chapter 1 Introduction 1-7

1-8 Introduction Chapter 1

Chapter 2

Installing the Desktop Manager

Software

This chapter provides information and instructions for installing the Desktop Manager software, and for setting the default printer and port.

❏ Installing the Software.............................................................................2-2

l Preparing for the Installation ..........................................................2-3

l Installing the Software .....................................................................2-4

l Overwriting the MultiPASS Printer Options ................................2-6

❏ Setting the Default Printer ......................................................................2-7

❏ Setting Default Printing Options ...........................................................2-7

If you followed the instructions in the Quick Start Guide and have already installed all the MultiPASS software, you can skip this chapter.

Chapter 2 Installing the Desktop Manager Software 2-1

Installing the Software

Your MultiPASS software comes with a Master Installer that makes installing the MultiPASS software fast and easy. The Master Installer starts up and loads the software in this order:

❏ MultiPASS Desktop Manager (including the printer and fax drivers) ❏ MultiPASS ODBC (Open DataBase Connectivity) Interface ❏ ScanGear for MultiPASS.

By default, the Desktop Manager software is installed on your C: drive in a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\), unless you specify another drive or folder during installation. The installation process also changes some of your system files to allow all the Desktop Manager components to work properly.

During installation, you are prompted to enter certain fax setup information. This information can later be changed in the Desktop Manager, as described in a later chapter.

The fax setup information you enter during installation adjusts corresponding settings in your MultiPASS printer. Therefore, any fax information you may have manually set on the MultiPASS printer is replaced by the information you enter when installing the Desktop Manager.

During installation, the MultiPASS Status Monitor is automatically added to your Windows NT StartUp group. This setup enables your system to automatically start the MultiPASS Status Monitor each time you start Windows NT.

When installation is complete, the Master Installer determines whether or not your computer needs to be restarted.

2-2 Installing the Desktop Manager Software Chapter 2

When you installed Windows NT on your computer, you may have formatted the partitions on your hard drive with NTFS (New Technology File System). In this case, you can operate the MultiPASS Desktop Manager only if you log in as the Administrator or with Administrator priveleges.

Preparing for the Installation

Before you begin installing the software, take some time to prepare your system and fax setup information required for installation.

❏ Connect the MultiPASS printer to the parallel port on your computer.

The selected parallel port must be a dedicated port. The MultiPASS

printer does not operate with a redirected or virtual parallel port. ❏ Prepare the following fax setup information, which is entered during

installation:

l Your preferred mode for receiving faxes with the MultiPASS

printer: automatically switching between a telephone and fax call, automatically receiving fax calls only, requiring you to manually receive fax calls, or handling incoming calls with an answering machine connected directly to the MultiPASS printer.

l Fax Heading/Unit Name

The name you want to appear in the fax header (usually your name or company name), which appears in the top margin of each page of a fax transmission.

l Fax Number

The number for the fax line connected to your MultiPASS printer. This information is printed in the fax header, displaying in the top margin of each page of a fax transmission.

l Company Name (for Cover Page)

Name of your company. Once entered, this information is available to print on a fax cover page.

Chapter 2 Installing the Desktop Manager Software 2-3

l Outside Dialing Prefix

If applicable, the number for accessing an outside line through your office phone system (usually 9).

l Fax Receive Mode

The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer.

❏ Start Windows. If any Windows applications are open, close the

applications. With the applications closed, you ensure that the Desktop Manager software installs properly.

In accordance with recent amendments to the FCC rules governing the use of facsimile equipment, you are now required to include your fax number, name or company name, and the date and time of the fax you are sending every time that you send a fax. Be sure to enter this

information during installation.

If you are attempting to reinstall the Desktop Manager software, you must first remove the current installation. For instructions on removing the software, refer to Chapter 8, “MultiPASS Printer Setup and Other Utilities in the Desktop Manager.”

Installing the Software

Once you have prepared your system and the required fax information, you are ready to install the Desktop Manager software.

You must log on to Windows NT as Administrator or have Administrator privileges before installing the Desktop Manager software. If you do not have Administrator privileges for Windows NT, ask your system administrator to install the MultiPASS Desktop Manager software on your PC.

2-4 Installing the Desktop Manager Software Chapter 2

To install the Desktop Manager software:

1. Insert the installation CD into your disk drive.

2. If AutoRun is enabled, the installation Welcome screen automatically

appears.

If installation does not start automatically:

l On the Windows taskbar, click Start, and then click Run.

l In the Run dialog box, type the following command and click OK

(where D: is your CD drive).

D:\SETUP

3. Follow the on-screen instructions to complete the installation

process.

During installation, follow these guidelines:

l Click Next to move from one dialog box to the next.

l Make sure you click Next or OK on the current dialog box.

Chapter 2 Installing the Desktop Manager Software 2-5

l Be sure to wait for Windows NT to complete each setup step. If

you hear the computer working, wait until it is done.

For information about allowing the Desktop Manager software to overwrite the MultiPASS printer setup options, refer to the “Overwriting the MultiPASS Printer Options” section.

Overwriting the MultiPASS Printer Options

If you set options on the operator panel of your MultiPASS printer (such as a phone line type), they are overwritten by the Desktop Manager software under the following conditions:

❏ When the installation of the Desktop Manager software is completed

and you select to launch the MultiPASS Status Monitor

❏ After installation, when you open the MultiPASS Status Monitor

(which occurs automatically when you start Windows NT)

❏ After installation, when you save a change to the setup options in the

Desktop Manager (as described in Chapter 8, “MultiPASS Printer Setup and Other Utilities in the Desktop Manager”).

When setting options, a message appears to remind you that the

MultiPASS printer options set on the operator panel will be

overwritten if set in the Desktop Manager.

You can choose to proceed with the update, overwriting the settings

in the MultiPASS printer, or you can cancel the action. When

canceling, you can first record your settings on the MultiPASS

printer. This enables you to reenter them in the Desktop Manager

when you resume operations.

2-6 Installing the Desktop Manager Software Chapter 2

Setting the Default Printer

When you install the printer driver software, the system automatically sets the MultiPASS printer as the default printer. If necessary, however, follow these instructions to set the default printer.

To set the default printer:

1. On the Windows NT desktop, click Start, and then point to Settings.

2. On the Settings menu, click Printers.

3. In the Printers dialog box, click the Canon CFX-L3500IF Printer icon.

4. On the File menu, click Set As Default.

Setting Default Printing Options

You can change the device settings automatically assigned during the installation. You can select the feeder and the paper type that you want to use as your default options for all of the documents you print. The default settings that you choose, however, can be overwritten by specifying different options when you print your document.

Chapter 2 Installing the Desktop Manager Software 2-7

To set default printing options:

1. On your Windows desktop, click Start, and then point to Settings.

2. On the Settings menu, click Printers.

3. In the Printers dialog box, select the Canon CFX-L3500IF Printer icon.

4. On the File menu, click Properties.

5. In the Printer Properties dialog box, click the Device Settings tab.

6. Specify your desired options. Click OK to save your changes and

close the dialog box. Click Cancel to close the dialog box without saving your changes.

The General, Ports, Scheduling, Sharing, and Security tabs provide standard Windows options for your printer driver. For details on these options, see your Windows user documentation.

2-8 Installing the Desktop Manager Software Chapter 2

Chapter 3

Printing with the MultiPASS Printer

This chapter reviews the instructions for printing a document from a Windows application with your MultiPASS printer and for changing the printer settings.

❏ Printing a Document................................................................................3-2

l Printing Envelopes ...........................................................................3-3

❏ Changing the Printer Settings ................................................................3-6

l An Alternative Method for Changing Printer Settings...............3-6

l Choosing a Print Mode ....................................................................3-7

l Setting and Saving a Custom Print Mode.....................................3-9

l Setting Paper Options ....................................................................3-15

For details on the paper handling features of your CFX-L3500 IF, see the Canon CFX-L3500 IF User’s Guide.

For details on the Windows NT printer driver for the CFX-L3500 IF, see the information in this chapter.

Chapter 3 Printing with the MultiPASS Printer 3-1

Printing a Document

Once you have installed the software, you are ready to print a document — from any Windows NT application that supports printing, such as Word for Windows NT — using the MultiPASS printer.

Printer options are initially installed using default settings, enabling you to print immediately. These options determine what your documents look like when printed. For example, they define such settings as the paper size and page orientation. For more information on printer settings, see the “Changing the Printer Settings” section later in this chapter.

Instructions for printing a document can vary somewhat for different Windows NT applications. Therefore, for detailed instructions, refer to the user documentation for the specific application from which you are printing.

The following instructions summarize the general procedures for printing a document.

To print a document:

1. With your document open, click the Print command. (In most

Windows NT applications, the Print command is on the File menu, toolbar.)

2. In the Print dialog box, make sure the Canon MultiPASS printer is

selected in the Printer text box.

The Canon MultiPASS printer always appears as the selected printer

if you specified it as the default printer when you installed the

printer driver and Desktop Manager software, as described in the

previous chapter.

3. Click the command to print your document (usually OK or Print).

The document is printed to your MultiPASS printer.

3-2 Printing with the MultiPASS Printer Chapter 3

Printing Envelopes

When printing envelopes, use the following guidelines to achieve the best results.

❏ Use the appropriate size envelope: U.S. commercial size number 10

or European size DL.

Although other envelope sizes might fit in the manual feed tray,

using them may not provide consistent printing results. ❏ Avoid using the following types of envelopes. They may cause jams

or smears, or may damage your printer:

l With windows, holes, perforations, cutouts, and double flaps

l Made with special coated or deeply embossed paper

l With peel-off sealing strips

l With letters enclosed.

❏ Avoid using the multi-purpose tray to load envelopes when

temperature or humidity levels are high. The glue on the flap may become sticky and stick to the envelope, or cause a paper jam. Use the manual feed slot instead.

❏ Stack up to 7 envelopes in the CFX-L3500 IF multi-purpose tray. If

you use the manual feed slot, feed envelopes one at a time.

❏ Be sure to use face-up delivery when printing on envelopes.

Chapter 3 Printing with the MultiPASS Printer 3-3

To load envelopes:

1. Prepare the envelopes.

Arrange the stack of envelopes on a firm surface and press down

firmly on the edges to make the folds crisp.

Press all the way around the envelopes to remove any curls and

expel air from inside the envelopes. Make sure any curls are removed

from the flap of each envelope.

2. Insert the stack of envelopes, with the print side facing you, into the

sheet feeder until it stops.

3-4 Printing with the MultiPASS Printer Chapter 3

3. Adjust the paper guides to the stack of envelopes.

4. Move the paper delivery selector to its lowest position.

You are now ready to begin printing your envelopes.

Chapter 3 Printing with the MultiPASS Printer 3-5

Changing the Printer Settings

Print options are the settings that determine how your document looks when it is printed. Print options are initially installed using default settings, allowing you to print documents immediately. However, you may want to change these settings for certain documents.

The following instructions summarize the general procedures for changing printer settings. For detailed information on specific printer options, refer to later sections in this chapter.

To change print options:

1. With your document open, click the Print command. (In most

Windows NT applications, this command is on the File menu or toolbar.)

2. In the Print dialog box, click Properties.

3. In the Printer Properties dialog box, on the Main and Paper tabs,

specify the desired printer options.

4. To save the changes and close the dialog box, click OK.

To close the dialog box without saving any changes, click Cancel.

An Alternative Method for Changing Printer Settings

You can also access printer driver options directly from the Windows NT desktop. The following information summarizes the general method of accessing printer options. For more detailed information, see your Windows NT user documentation.

From the Windows NT desktop, click Start, point to Settings, and then click Printers. In the Printers dialog box, select the Canon MultiPASS printer icon. On the File menu, click Document Defaults. In the Printer Default dialog box, specify the appropriate changes and click OK.

3-6 Printing with the MultiPASS Printer Chapter 3

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