Views
Quick Start Guide
November 2008
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Views Quick Start Guide
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Views Quick Start Guide
Contents
Introduction to Views.......................................................................................6
Setting up jobs..................................................................................................7
Setting defaults before working on jobs...........................................................8
Setting up jobs in Views...................................................................................9
Symbols that show the status of job sections.................................................10
Verifying your job file....................................................................................11
Additional tools you can use..........................................................................12
Remote Views: Job setup on Windows, processing on UNIX.......................13
5
Introduction to Views
Views is a general name that we give to ACE Views, International ACE Views,
Match/Consolidate Views, and Presort Views.
The Views programs are interactive, graphical tools for setting up and verifying
jobs. They offer convenient menus, online help, and instant feedback. Some
Views programs include other handy tools, too.
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Views Quick Start Guide
Setting up jobs
The Views programs are interactive tools for setting up and verifying job files.
When it’s time to process your job, Views automatically runs another program
(ACE Job, International ACE Job, Match/Consolidate Job, or Presort Job ). You
can launch job processing directly, or from inside Views.
Product Program for setting up jobs
ACE
International ACE
Match/Consolidate
Presort
acevws.exe
iacevws.exe
mpgvws.exe
pstvws.exe
Views and job files Job files are organized into groups o f parameters called blocks. E ach Views setup
window corresponds to a block in the job file. The screen shot below shows the
relationship between a Views window and the job-file block.
When you
open an existing job file, its
settings
appear in the
Views window.
When you set up a job,
Views automatically saves
it for you in a job file.
BEGIN Standardization Style ====================
Assign City From Input/LL Idx (Y/N) ...........................= Y
Non-Mailing Cities (CONVERT/PRESERVE).... = Convert
Unit Designator (#/CURRENT/DIRECTORY). = Directory
Suffix Style (SHORT/LONG/PRESERVE).............. = Short
Direct. Style (SHORT/LONG/PRESERVE)............ = Short
Append PMB to Address Line (Y/N)............................. = N
Standardize Unassigned Address (Y/N)..... .................. = Y
Case (UPPER/lower/Upper and Lower) ................. = Upper
Case User PW Fields (Y/N).............. ............................. = N
+Address Line Standard (STRICT/LOOSE).......... = Strict
Address Line Alias (CONVERT/PRESERVE) ...= Preserve
Dual Address (STREET/MAILING/POSITION)= Position
Mover ID Auto Update (Y/N/)............... ......................... = Y
END
7
Setting defaults before working on jobs
After you install Views, you must set defaults. To do this:
1. Start Views,
2. Choose Options > Defaults.
3. Set the locations for auxiliary files, report formats, execution, and so on.
Basic information is below; for details, use the online help. Remember to repeat
this process for each Views program you have.
Auxiliary files Auxiliary files are directories and dictionaries on which our programs de pend for
information. Each program needs to know where these files are located. The
software uses your defaults for auxiliary files whenever you start a
new job.
Reports You can set the following types of information for reports.
Basics: File name, number of copies, what to do if the file alrea dy exists, a nd
so on.
Page layout: Page size, margins, headers, and capitalization.
Printer setup: Control codes that switch your pr inter into a different font, size,
print direction, and so on.
You can control your report-printing options at the following levels.
Universal: You can create universal report settings if you plan to use them for
most jobs. To set these, choose Options | Defaults, and then click on the
Report Defaults tab. Your settings here will be used as defaults when ever you
start a new job file.
Job: Within a particular job, you can override the universal report settings
and set defaults that will apply to all reports in that job. In the job, lo ok under
Report Setup for the Report Defaults block.
Report: Finally, you can customize the settings for one report within a
particular job. Go to that report in the job (for example, open the Job
Summary window).
Execution Through Execution settings, you control placement of work files, logging of
processing messages, and so on.
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Views Quick Start Guide
Setting up jobs in Views
Views provides the following ways to work with job files.
Wizard: Like many Windows programs, Views offers a step-by-step wizard
approach. You can start a new job and set it up completely with the wizard.
Designer: The Designer gives you access to all of the features and options
available. Use the Designer when you want to reuse an existing job file, such
as an earlier job, or one of our templates or sample jobs.
Supporting files When our programs process a database, certain supporting files, called the DEF
and FMT, or DMT files, are required. For more information about these files, see
Database Prep.
With Views, you’ll have access to DefMap, which you can use to create the DEF
file.
Note that you must create FMT and DMT files outside of Views, using a text
editor such as Notepad. Do this before you start working on the job file
in Views.
Other tips As you set up jobs in Views, consider the following tips.
While working in the Designer, be sure to save your job because
your settings are not permanently recorded in the job file until
you save it. As shown at right, the software indicates unsaved
changes with a red C.
When you name job files, you may use long file names systems.
However, you must use the usual extensions (.ace for ACE, .mpg for Match/
Consolidate, and .pst for Presort).
In the Designer, you can comment out a block (deactivate it). However, to
edit anything in that block, you have to un-comment (activate) it first. After
editing, you may wish to deactivate the block again.
9
Symbols that show the status of job sections
When you work on a job file in the Views Designer, Views displays the job in a
two-part window. On the left, there’s a diagram of all the sections (blocks) in the
job file. You can select any one, and Views will displa y a syno psis of that sectio n
on the right side. For exampl e:
In the job diagram, Views uses a set of symbols to indicate job status. With these
cues you can see immediately which sections (blocks) are complete and which
ones are not complete. The following table lists the symbols and their respective
descriptions.
Symbol Description
Click on a folder to expand/collapse a group so you can see all the
blocks in it, or close the group and see only the group name.
Until you set up a block, the symbol is an open, empty box. A red
exclamation mark indicates that the block is mandatory.
When a block is ready for use, it looks like a closed, green box
with a blue check mark.
A red C indicates that the block is commented out and that there
are unsaved changes in this block.
When you want to temporarily deactivate a block (that is, make the
software ignore it), you can comment it out by choosing
Edit | Comment Block.
The combination of the red C and the box around the C shows that
there are unsaved changes and that the block is commented out.
This indicates a way to add a
new block. To add another
block, click the new block
symbol.
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Views Quick Start Guide
Verifying your job file
Views checks your job setup in the following ways.
Parameters and blocks
If you incorrectly set a parameter, Views either beeps or displays an error
message. When you click OK to close a window, Views checks the whole
window for errors or conflicts. We separate Errors from Fatal Errors for the
benefit of users who run on a network. For more information, see the System
Administrator’s Guide.
Whole job Before processing, check the whole job for possible conflicts between blocks by
choosing File | Verify Job. Views may report the following types of information.
Warnings indicate possible problems.
Errors indicate problems that prevent running the job on the current
computer.
Fatal Errors indicate that the job won’t run on any computer.
As shown at right,
Views wil l present
a list of problems
in a Browse Job
Problems window.
When you select a
problem that you
want to address,
Views can help
you go to the
problem area in
the job file. Views
will try to detect
and report as many
problems as it can
find.
Be sure to address each problem in the order listed because correcting one
problem may correct others. Click the Re-Verify button after correcting each
problem.
Run time When you start job processing, the Job program will verify your entire job before
processing begins because some job errors might not have been detected. This is
possible especially if you use Views in a network setting. For more information,
see the System Administrator’s Guide.
11
Additional tools you can use
Some of the Views programs include additional tools. The following are some
examples from ACE Views.
Address and Last Line
Show
You can access the Address and Last Line Show programs at
the Tools menu, which can help you with your questions
about address assignment or standardization. They also let
you look directly into the postal directories. You can run a
very broad or narrow query, and then view results on screen
or write them to an output file. For information about
directory queries, see the ACE User’s Guide.
Quick ACE Quick Ace lets you type in an address and instantly get ACE address results. For
example, if you’re writing a letter, you can copy over the original address to
Quick ACE and then paste the corrected address back into your document.
Interactive Normally, ACE processes a whole database at a time in batch mode. Interactive
mode, on the other hand, lets you process one record at a time. You can use it
before a batch run to confirm that your job setup produces the results that you
want. (Note that the interactive display shows you original and updated fields as
they will really appear in your database.) Then, afte r the b atch run , you c an c lean
up unassigned records using ACE suggestion lists.
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Views Quick Start Guide
Remote Views: Job setup on Windows, processing on UNIX
Remote Views is a product
for networks. You set up your
job with V iews on a Windows
PC, then process the job using
a UNIX server.
Views
Supported server platforms
are 64 bit, Sun Solaris, IBM
AIX, and
HP/UX. Refer to the System
Views
UNIX server
Administrator Guide for
installing Remote Views.
If you have been editing job
files on your UNIX system
using a text editor , you’ll find
that using Remote Views can
Views
help you reduce the time to
train new users. Although
Remote Views looks and
works very much like regular
Views—same online help,
same wizards, and so on—there are some differences:
When you launch Remoter Views, you must give a user name and password
to log into the UNIX server.
When you need to enter the pathname of a file—a database to process or a
postal directory, for example—you can browse the file system on your UNIX
server. When you verify your job (at the PC), Views checks that the files exist
on the server.
When you launch job processing, it occurs on the server. Work files, reports,
and output files are created on the server . You monitor job progress from your
PC, and when the job is finished, the program notifies you at your PC.
When you install an update, you install twice: The Views software on your
PC, and the server software (called a daemon) on your UNIX server.
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Views Quick Start Guide
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