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Postalsoft® DeskTop Mailer
Release Notes
Because of the USPS rate case, you
must install version 8.00c and use it
for any mailings that you’ll deposit on
or after May 11, 2009. You may need
to install 8.00c in a separate location
on your computer.
Two versions of the Diversified
directories are available. The CASS
Cycle M directories can be used only
with 8.00c. The other version can be
used only with 7.90c. The CDs or
downloadable files are labeled
accordingly.
For more information, see
“Installation” on page 7.
DeskTop Mailer 8.00c
April 2009
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© 2009 SAP® BusinessObjects™. All rights reserved. SAP BusinessObjects
owns the following United States patents, which may cover products that are
offered and licensed by SAP BusinessObjects and/or affiliated companies:
5,295,243; 5,339,390; 5,555,403; 5,590, 250; 5,619,632; 5,632,009; 5,857,205;
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7,320,122; 7,356,779 and 7,475,062. SAP BusinessObjects and its logos,
®
BusinessObjects, Crystal Reports
, SAP BusinessObjects Rapid Mart™, SAP
BusinessObjects Data Insight™, SAP BusinessObjects Desktop Intelligence,
®
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, SAP BusinessObjects W atchlist Security™,
®
, and Xcelsius® are trademarks or
registered trademarks of Business Objects, an SAP company and/or affiliated
®
companies in the United States and/or other countries. SAP
is a registered
trademark of SAP AG in Germany and/or other countries. All other names
mentioned herein may be trademarks of their respective owners.
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DeskTop Mailer Release Notes
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Introduction
What’s new in this release
Postalsoft 8.00c includes the following updates:
USPS rate case. Postalsoft complies with the latest USPS rate case
regulations and rates. See “USPS postal rate case” on page 11.
Intelligent Mail. This release includes updated service types and tray and
sack labels. See “Intelligent Mail” on page 15.
Other presorting changes. Several options have been added, removed, or
renamed. See “Other presorting changes” on page 17.
CASS Cycle M. Postalsoft complies with CASS Cycle M rules. See “CASS
Cycle M address correction changes” on page 18.
DPV and LACS
customer information is required for DPV and LACS
Link
changes. A DPV field has been renamed, and now
Link
processing. See
“Other address correction changes” on page 20.
Suite
Link
. Suite
Link
processing is now available in Postalsoft. With Suite
Link
you can build more accurate, complete addresses by adding suite numbers to
business addresses. See “SuiteLink” on page 21.
Updated reports. Postage statements, the CASS 3553 form, and the Address
Correction Summary Information report are all updated in this release. See
“Reports” on page 23.
Documentation The complete documentation set includes the following:
Postalsoft DeskTop Mailer Release Notes
Postalsoft DeskTop Mailer User’s Guide
Online help, available within the software (Choose Help > About Postalsoft,
press F1, or use the “?” button.)
To access documentation, choose Start > Programs > DeskTop. Or go to
http://help.sap.com
, click SAP BusinessObjects at the top of the page, click All
Products on the left, choose Postalsoft from the top drop-down list, and choose
your product from the lower drop-down list.
Get important messages and revisions
Turn on automatic updates so you can quickly learn about available software
revisions and see important messages sent to you via automatic updates.
To turn on automatic updates, choose Tools > Options, click the Software
Updates button, enter your customer number (S User ID), and choose Always
Check or Prompt Before Checking.
Introduction
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USPS news
USPS rate case The USPS rate case for 2009 goes into effect May 11, 2009. For details, see:
“USPS postal rate case” on page 11.
http://pe.usps.com/PriceChange_May2009/PDF/PriceList/PriceList.pdf.
http://pe.usps.com/FederalRegisterNotices.asp.
Intelligent Mail barcoding
The USPS discount for full-service Intelligent Mail rates goes into effect
November 30, 2009. For details, see:
“Intelligent Mail” on page 15
http://pe.usps.com/PriceChange_May2009/PDF/PriceList/PriceList.pdf.
CASS Cycle M CASS Cycle M goes into effect August 1, 2009. For details, see:
“CASS Cycle M address correction changes” on page 18.
http://ribbs.usps.gov/cassmass/documents/tech_guides/.
Click CASS Cycle M, and then click 2008 PIT Meeting Minutes.
Move-update requirement change for Standard Mail
The USPS announced a change to the date of the move-update requirement for
Standard Mail:
We extended implementation of the Standard Mail Move Update
noncompliance charge from May 11, 2009, to January 4, 2010. The charge
applies to Standard Mail mailings that fail to fully comply with the Move
Update standards. Delaying implementation allows extra time to provide our
Standard Mail customers with additional feedback from our new postage
verification systems, but does not relieve mailers of their obligation to
comply with the Move Update standard if they intend to claim auto mation or
Presort prices. (DMM Advisory, March 27, 2009 )
For more information, see
http://www.prc.gov/docs/62/62772/Amended%20Notice.pdf
.
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DeskTop Mailer Release Notes
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Technical Customer Assurance
You can contact Technical Customer Assurance for help with your SAP
BusinessObjects product through the SAP Service Market Place (SMP).
1. Go to SAP Service Market Place (http://service.sap.com
).
2. Click SAP Support Portal.
3. Enter your S-User ID and password, and then click OK.
4. When prompted for a digital certificate, click OK.
5. Enter your S-User ID and password again, and then click OK.
Optional: Setting up your Single Sign-on allows the site to remember your
login and not prompt for it so frequently. To do this, click My Profile at the
top of the page. Then click Maintain My Single Sign-on Certificate on the
left of the page and follow the instructions.
Report a product error 6. In the SAP Support Portal, click the Help & Support tab.
7. Click Report a Product Error. The Report a Product Error - Customer
Messages window appears.
8. Using the SAP Message Wizard, you can log your message in four steps.
Steps Instructions
Step 1: Choose System Select the SAP BusinessObjects system that your
issue relates to.
Step 2: Prepare Solution Search Create a description of your issue that you can
search on.
Step 3: Find Solution Search to see whether your issue has been
addressed already.
Step 4: Enter Message If you don’t find your issue already addressed,
enter your message to create a new error report.
Choose your system 9. In the System Search box, click the drop-down a rrow next to your install ation
and select your system.
10. Click Search.
11. Click the BOB link next to your system.
Prepare your solution
search
Before you create a new customer message, search for Notes (Knowledge
Base articles) about your issue. If your issue has already been ad dressed, you
should not need to create another message for Customer Assurance.
12. In the Search Term area, type your question, and then click Continue.
13. Read through the search results to see whether any of them addresses your
question.
T echnical Customer Assurance
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Enter your message 14. If you do not see any Notes about your question, click Create Message.
15. In the Classification box, choose the component that you want to create a
message for. You do so by clicking the icon next to the Component window
to see a drop-down list. (By choosing the correct component, you ensure that
your message is logged for the appropriate Customer Assurance team.)
16. To see a more detailed list, click the arrow by BOJ- SAP Business Objects
and then click the arrow by BOJ-EIM. The names of your products are listed
next to each component.
Code Products
BOJ-EIM-COM DeskTop Mailer, Business Edition, Presort, PrintForm, Label
Studio
Enter the details of your
incident
In the Problem Details area, required fields are flagged with a red asterisk.
17. In the Short Text box, enter a brief description of the question or issue.
18. In the Long Text box, enter further detail about what you are seeing or
questioning.
19. If needed, attach files to your incident report (be sure to zip your files).
20. When you have finished, you can either send the message or save it.
If you save the message, the message is not sent to Customer Assurance.
Instead, it remains in the Draft section of your “My Inbox,” from which
you can send it later.
To send your incident report, click Send Message. You can see the
messages you have sent by clicking My Inbox and viewing your sent
items. When your question has been answered or your problem solved,
open the message and click Close Message to keep your message inbox
manageable.
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DeskTop Mailer Release Notes
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Installation
Install 8.00c over
7.90c or install to a
separate location
Installing over 7.90c You can install version 8.00c in your usu al location, overwriting version 7.90c
Version 8.00c applies postal regulations and rates that go into effect May
!
11, 2009. Install and use version 8.00c only for mailings that you will
submit on or after May 1 1. Befo re May 11, if you need to prepare mailings
that you’ll submit before May 11 and mailings that you’ll submit on or
after May 11, then you will need to install version 8.00c to a separate
location so that you can continue using version 7.90c.
(this does not overwrite your data files). If you o verwrite version 7.90c with
version 8.00c, any mailings that you prepare must not b e submitte d until May 11,
2009. When you install 8.00c over 7.90c, your saved settings and preferences
from 7.90c are transferred to 8.00c.
Installing to a separate
location
You can install version 8.00c to a separate location. This allows you to keep using
version 7.90c to prepare mailings that you’ll submit through May 10, 2009 , and
use version 8.00c to prepare mailings that you’ll submit on or after May 11.
Not backward-compatible. When you open a job in version 8.00c, you cannot
access that job again in version 7.90c.
If you install to a separate location, you may want to uninstall version 8.00c afte r
May 11 and then install it ov er versio n 7.90c this time. By doing this, your saved
settings and preferences from 7.90c are transferred to 8.00c.
Updated directories The City and ZCF directory files are updated to a new format and file name and
are not backward-compatible, meaning that you cannot use the new directories
with older versions of the software (7.90c or earlier).
Old directory, for use with 7.90c New directory, for use with 8.00c
City09.dir City10.dir
ZCF09.dir ZCF10.dir
Operating systems The software runs on the following Windows operating systems:
Windows 2000
Windows Server 2003
Windows Vista Business
Windows XP Professional
Installation
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Downloading software and directories
You can download updated software and directories from the SAP Service
Marketplace. Follow these instructions to download software or directories. If
you’re installing from CD, you can skip this section.
Downloading from SMP
1. Go to http://service.sap.com and click SAP Support Portal.
2. Sign in with your S-User ID and password.
3. Click Downloads at the top of the page.
4. Click Download on the left navigation pane.
5. Click Installations and Upgrades.
6. Click Entry by Application Group.
7. On the Installation and Upgrades page, click SAP BusinessObjects
8. Select the item(s) that you want to download. When downloading directories,
9. Click Installation.
To download from the Service Marketplace:
packages and products in the list on the right side of the page.
be sure to download all corresponding directories for the same month.
Postalsoft directories are listed under Address Directories and are
prefixed with BOBJ (for example, BOBJ DIVERSIFIED DIR).
Business Objects Postalsoft software is prefixed with BOBJ (for
example, BOBJ POSTALSOFT DESKTOP MAILER).
Make sure that you download all correspon ding files for the same month and
that you download the .exe files, not the .tgz files.
10. T o select more fi les to download, select the file s and click Add to Download
Basket.
11. To search for more fil es to add to your basket, click SAP BusinessObjects
packages and products at the top of the page to return to the product and
directory list.
Downloading a single file To download a single file and not use the Download Basket, click the link under
Download Object. Press and hold the Ctrl key down to get the File Download
Open or Save screen. Follow the on-screen prompts.
Download Basket and
Download Manager
You can use the Download Basket to manage your items for download whether it
is one item or several. In the Download Basket, you will see the op tion calle d Get
Download Manager. Download Manager is a Java-based utility that allows you to
download multiple products and schedule downloads for a later time. When you
click Get Download Manager, further instructions appear on-screen.
Adding the .exe extension For Windows .exe files, you wi ll need to manually add the .exe file extension
when you save the file if you’re using Internet Explorer. Internet Explorer may
not keep the .exe file extension unless you manually type it at the end of the file
name before downloading. Another option is to rename the file by adding the .exe
file extension after you download.
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DeskTop Mailer Release Notes
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Renaming numeric file
names
For all files, it is recommended to change the numeric file name to something
more descriptive (for example, aprilDPV.exe) before downloading. This will
make it easier for you to locate the file later when you load directories.
Install Postalsoft You can install from downloaded files or from a software CD. Before you install
software, close any open programs, especially antivirus programs, which can
interfere with installation. To install software, you need full administrator righ ts.
To install the software from a downloaded file:
Y o u must unzip the downloade d file, before you can install the software. If you’re
installing from CD, you can skip this section.
1. Locate the downloaded file.
2. Double-click the file that you downloaded to unzip the downloaded files.
Unzip them to a new folder named, for example, Version800.
3. Go to the Version800 folder and double-click setup.exe to install the
software.
To install the software from CD:
When you insert the software CD in your CD-ROM drive, the installation
program should start automatically. If it doesn’t, follow these steps:
1. Access your Windows Start menu and choose Run.
2. In the Run window, type x:\setup (where x is the letter of your CD-ROM
drive) and click OK.
.NET During installation, a delay may occur while the Microsoft .NET Framework is
installed. Please be patient and allow installation to finish.
Reboot When installation is complete, the installation program restarts your computer.
Install directories Directories are available separately from your software. T o install directories, you
need full administrator rights.
The process for installing directories may change in the coming months. For the
latest installation instructions, open the directoryinstall.html file that is included
with your directory download or CD.
Which directories? The CASS Cycle M Diversified directories are for use
with version 8.00c. If you will continue using 7.90c until May 11, you will
also need the Diversified directories for use with 7.90c. See “Updated
directories” on page 7.
To extract your downloaded directory files:
If you’re installing directories from CD, you can skip this section.
USPS directory files that you can download are in a self-extracting (.exe) format.
The self-extracting file contains a .zip file that you must extract and unzip.
1. Locate and double-click the .exe file that you downloaded.
Installation
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2. When you’re prompted for the location in which to place the zipped directory
file, browse to the folder where you want to place the file and click Install.
3. Repeat steps 1 and 2 for each self-extracting .exe file that yo u downloaded. If
you’re installing ZIP+4, eLOT, DPV, LACS
Link
, and Suite
Link
, you will have
five files total.
Suite
Link
. Suite
Link
is new with this release and your use of it is optional.
For more information, see “SuiteLink” on page 21.
T o load the directories from downloaded files or CDs:
1. Open the software and choose File > Load Directories.
2. In the Load Directories window , select the directories that you want to install.
Diversified directories include ZIP4US and other directories needed for
presorting and address correction.
eLOT directory is used when assigning Line-of-Travel codes for carrier-
route discounts.
DPV directories are used during Delivery Point Validation processing.
DPV is required for CASS certification.
LACS
Link
directories are used during Locatable Address Conversion
System processing (converting rural route addresses to street addresses,
Link
and other types of renaming). LACS
is required for CASS
certification.
Suite
Link
directories are used during Suite
suite numbers to high-rise business addresses. Suite
Link
processing, which adds
Link
is new with this
release and your use of it is optional. For more information, see
“SuiteLink” on page 21.
3. Click OK.
A Loading Options window appears for each directory that you chose to
install. When you finish loading one directory, the next Loading Options
window appears.
4. If you’re installing from CD, insert the corresponding directory CD as
needed. For example, when the Diversified Directory Loadin g Options
window appears, insert the Diversified Directory CD.
5. In the Loading Options window, specify whether you’re loading the directory
from a Downloaded File or from File Folder / CD. Specify the Source
Location (where you’re loading from), the Destination Location (where
you want the directories installed to), and click Load. Repeat this step for
each type of directory that you're loading.
You can click Browse to search for the location that you’re loading from and to.
You can also click Skip if you do not want to load a particular directory now.
When you load the Diversified directories, the ZIP4US directory is installed to
the destination that you specify. Other smaller directories installed with ZIP4US
are automatically installed to your default directory installation folder.
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DeskTop Mailer Release Notes
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USPS postal rate case
Rate case changes set for May 11, 2009
The latest USPS rate case goes into effect on May 11, 2009. With this rate case,
the USPS adjusted some pricing and sortation levels.
Postalsoft 8.00c uses the new USPS domestic mailing services prices. Mailings
that you prepare with Postalsoft 8.00c must not be deposited until May 11, 2009,
or later.
See the following sections for more information about rate-case changes:
“Rate-case changes for First Class and Standard Mail automation and
machinable letters” on page 12
“Rate-case changes for Standard Mail parcels and NFMs” on page 14
“Updated postage statements” on page 23
USPS postal rate case
11
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Rate-case changes for First Class and Standard Mail automation and machinable letters
The USPS is aligning standards for First-Class and Standard Ma il automation and
machinable letters. Machinable letters must now satisfy all the conditions for an
automated letter, but they don’t have to use qualifying barcodes.
For more information, see the 6 February 2009 Federal Register Notice at
http://ribbs.usps.gov/files/fedreg/usps2009/E9-2515.PDF
.
Change in minimum thickness
The USPS changed the minimum thickness for machinable letters to a uniform
thickness of 0.009 inches, replacing the 0.007 inch minimum. This change also
affects Periodicals letters, but not First-Class cards.
Sortation All sort levels above the Mixed AADC level are now optional for First-Class
automation letters and Standard Mail automation and machinable letters.
The following levels, which used to be required, are now optional:
3-digit/scheme (origin or entry point trays)
3-digit/scheme and AADC
The following table shows the sortation levels that apply to First-Class
automation letters and Standard Mail automation and machinable letters. “N/A”
means that the sortation level doesn’t exist for that mail type. For sortation lev els
that apply to non-machinable letters, see the DMM.
Sort level and
letter type
5-digit/scheme Optional, 150 piece
3-digit/scheme Optional, 150 piece
1C automation
letters and cards
minimum.
minimum.
1C machinable
letters and cards
STD automation
letters
N/A Optional, 150 piece
minimum.
N/A Optional, 150 piece
minimum.
STD machinable
letters
N/A
N/A
3-digit/scheme
origin
AADC Optional, 150 piece
Optional, no minimum. Required (3-digit), no
minimum.
Required, full trays, no
minimum.
overflow.
Optional, no minimum. Optional (3-digit), no
minimum.
Optional, 150 piece
minimum.
Optional, 150 piece
minimum.
Mixed AADC Required, no minimum. Required, no minimum. Required, no minimum. Required, no minimum.
New option The First-Class and Standard Mail letter schemes include the following new
option:
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DeskTop Mailer Release Notes
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Option Scheme Description
Make Origin Entry 3-Digit/Scheme
Trays
1C Automation Letters
STD Automation Letters
T ells the software to create 3-digit underfilled containers.
When you select this option, trays are made with no
minimums.
The 3-digit origin tray sortation level is required for
First-Class machinable letters and cards. Also, in
First-Class schemes, this option applies to only the
automation letter portion of the mailing.
Rate-case changes for First Class and Standard Mail automation and machinable letters
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Rate-case changes for Standard Mail parcels and NFMs
The USPS made pricing and sortation changes for Standard Mail machinable and
irregular parcels and Not Flat-Machinable pieces (NFMs) prepared in sacks.
NFMs are aligning with irregular parcels
The USPS is aligning rules for NFMs and irregular parcels. In turn, these rules
are being more closely aligned with machinable preparation. A new SCF level
was also added to machinable preparation.
For both irregular parcels and NFMs, the sortation levels are changing. Sortation
starts at the 5-digit/SCF level and ends with BMC/origin-BMC/mixed-BMC
levels, instead of ending with ADC/Mixed ADC leve ls.
5-digit prices Standard Mail parcels (machinable, irregular, or NFM) that you used to be able to
enter at an origin facility are no longer eligible for 5-digit pricing. To qualify for
5-digit pricing, drop the mail at a DBMC/ASF, DSCF, or DDU facility.
3-digit prices replaced with SCF prices
The USPS replaced the 3-digit pricing for irregular parcels and NFMs with an
SCF price. Similar to the 5-digit price, the SCF price is available only when you
enter SCF-sorted parcels at a DSCF facility.
BMC sortation levels STD mail parcels (machinable and irregular) and NFMs gain a new origin BMC
level that has no minimum.The origin BMC level accounts for mail that is
destined within the same BMC area as the origin facility. Mail pieces that are in
origin-BMC containers receives mixed-BMC rates.
The USPS also replaced the ADC and MADC price levels with BMC and Mixed
BMC levels for irregular parcels and NFMs less than 6 ounces. For BMC-sorted
parcels entered at origin, at least 200 pounds must be palletized to qualify for the
price.
Options Additions and changes were made to options in the following schemes:
STD Irregular Parcels and NFMs
STD Machinable Parcels and NFMs
Option Description
Sort Through The 3DG and ADC sortation levels were removed and
replaced with SCF, ASF, BMC, or Origin BMC
(depending on the scheme).
14
Prepare SCF Containers
Prepare ASF Containers
DeskTop Mailer Release Notes
These new options tell the software whether you want
to make containers at the SCF and ASF sortation levels. These options are available in the STD parcels and
NFMs schemes.
Page 15
Intelligent Mail
The software supports the latest USPS requirements for Intelligent Mail (IM). For
details about the IM requirements, see http://ribbs.usps.gov/
Service type changes The following changes to service types are available in the software:
The USPS has updated Intelligent Mail service typ es, and therefore the list of
service types offered within the software is also updated.
Full- and basic-service automation-priced mail requires a different service
type identifier than non-automation priced mail. The software automatically
performs the required conversion for you.
The Service Type drop-down list in the Intelligent Mail Information window
shows the service type description, with the service type number shown
below. The service types shown in the drop-down list are limited to the mail
class that you’re mailing.
.
Two levels of service: full or basic
Starting in May 2009, you can use IM barcode basic-service and full-service
options. Using the full-service option results in automated address correction
notices for letters and flats, as well as start-the-clock information.
Postalsoft DeskTop Mailer offers the basic-service option. If you want to use the
full-service option, you can upgrade from DeskTop Mailer to Business Edition.
Option Description
Basic-service With the basic-service option, the USPS requires you to use IM barcodes on your letter
and flat mail pieces in place of POSTNET barcodes. The USPS also requires:
CASS certified delivery point information that is included in the current POSTNET
barcode.
A USPS-assigned Mailer ID, the class of mail indicated in a Service Type ID field, and
the optional endorsement line (OEL) information in the Barcode ID field if an OEL is
printed on a flat-sized mail piece.
A serial number containing numbers that you choose. Unique numbers not required.
Full-service With the full-service option, the USPS requires you to include the following information:
Use unique barcodes on letters and flats.
Use unique serial numbers (Mailer ID plus sequence number) on letters and flats. The
serial numbers do not have to be unique if a mailing has less than 10,000 copies.
A USPS assigned Mailer ID, the class of mail indicated in a Service Type ID field, and
the optional endorsement line (OEL) information in the Barcode ID field if an OEL is
printed on a flat-sized mail piece.
Use Intelligent Mail tray labels that have unique barcodes, on trays and sacks.
Generate electronic postage statements and documentation, when required.
Tray and sack labels The USPS is accepting transitional Intelligent Mai l (IM) tray and sack labels now.
These transitional labels include both the 24-digit Intelligent Mail barcode and
the 10-digit Interleaved 2 of 5 barcode.
Starting in May 2009, the USPS will begin accepting IM tray and sack labels that
include only the 24-digit Intelligent Mail barcode. Do not use the 24-digit labels
until you have confirmed with the USPS that they will accept these labels.
Intelligent Mail
15
Page 16
T o produce t ransitional tray or sack labels in Lab el Toolbox, choose label designs
and templates with “IM” in the file name.
To produce 24-digit tray or sack labels in Label Toolbox, choose label designs
and templates with “IM 24-digit” in the file name.
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DeskTop Mailer Release Notes
Page 17
Other presorting changes
Piece Has a Uniform Thickness option
The Piece Has a Uniform Thickness option (for Standard Mail irregular parcels
and NFMs) is no longer available in the software, as the USPS no longer requires
this information.
Options rearranged Several software options are in different windows, and some simply repositioned
within the same window:
The Participate in USPS PostalOne! Program option and the Participate
in USPS Confirm Program options are now in the Sort for Mailing - Piece
Information window, the first window of the Presort wizard. When you set
these options at the first step of the wizard, the software can more gracefully
guide you through setting other options required by Confirm and/or
PostalOne.
Several options in the Sort for Mailing - Mailing Information window are
in new locations within that window. The options are more logically grouped.
New move update method listed
A new option is available in the Move Update Method drop-down list in the Sort
for Mailing - Mailing Information window. The new option is Simplified/
Occupant/Excep. Address. Choose the new option if you’re using simplified
addresses or similar, in which case no move-updating is necessary. The meth od
that you choose is filled in on the Postage Statement.
New Move Update Date option
Mailing Facility ID option renamed
Enter the date that move-update processing was performed on this mailing list in
the new Move Update Date option in the Sort for Mailing - Mailing Informati on
window. The date you enter is filled in on the Postage Statement.
The Mailing Facility ID option in the Sort for Mailing - Mailing Information
window has been renamed to Mailing Facility DUNS. Enter your DUNS (Data
Universal Numbering System) number in this field. An entry in this field is
needed only if you use PostalOne.
Other presorting changes
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CASS Cycle M address correction changes
This release includes changes to support CASS Cycle M, which goes into effect
August 1, 2009:
Abbreviation of city name and address line
Preferred alias address
USPS Form 3553 (see “Reports” on page 23)
New Use USPS City Abbreviation option
Example
New Use USPS Street Abbreviation option
With CASS Cycle M, the software is required to provide a USPS-approved 13character city name upon your request if one exists. If the city name is not valid
(for example, it is a place name), the software relies on other settings in the job to
determine what city name to assign.
To use the USPS’s 13-character (or less) abbreviation for city names that are
longer than 13 characters, choose Tools > Correct Address > Multi Record or
Current Record and select the new Use USPS City Abbreviation option. The
option is not selected by default.
Place names: The Use USPS City Abbreviation option applies to place
names even if you do not select the Convert Place Names option. If a place
name is longer than 13 characters and you select the abbreviation option, the
software converts it to the USPS-preferred city name. Then, if the city na me
is also longer than 13 characters, the abbreviated city name is used.
Before After
7311 BLACK OAK LN
YOSEMITE NATIONAL PARK CA 95389
7311 BLACK OAK LN
YOSEMITE NTPK CA 95389-9102
With CASS Cycle M, the USPS requires that the software provi de you with a
means to output addresses of 30 characters or less. The abbreviated version of the
address is assigned only when the address is greater than 30 characters. If the
output address is 30 characters or less, the street name is not abbreviated.
Example
18
To use the USPS’s 30-character (or less) abbreviation for address fields that are
longer than 30 characters, choose Tools > Correct Address > Multi Record or
Current Record and select the new Use USPS Street Abbreviation option. The
option is not selected by default.
Before After
100 TYNGSBOROGH BUSINESS PK UNIT 1
TYNGSBORO MA 01879
DeskTop Mailer Release Notes
Suffix, directional, alias: If the address line is longer than 30 characters and
you select the Use USPS Street Abbreviation option, no matter how you set
the Suffix Style and Directional Style, they will be short. Also your setting of
the Use USPS Preferred Alias Addresses may be overridden if necessary to
make the address line 30 characters or less.
100 BUSINESS PARK DR UNIT 1
TYNGSBORO MA 01879-1071
Page 19
Preferred alias address
To comply with CASS Cycle M, select the Use USPS Preferred Alias Address
option to return the USPS preferred address. Accordin g to CASS ru les, yo u mu st
use the preferred address in order to produce a USPS 3553 form.
Choose Tools > Correct Address > Multi Record or Current Record, and
select the Use USPS Preferred Alias Address option.
Other changes The software complies with all CASS Cycle M requirements, including those
described above and others not described here but handled automatically for you
by the software. For details about CASS Cycle M, see:
http://ribbs.usps.gov/cassmass/documents/tech_guides/.
Click CASS Cycle M, and then click 2008 PIT Meeting Minutes.
CASS Cycle M address correction changes
19
Page 20
Other address correction changes
DPV Vacant Indicator field
In previous releases, as a result of DSF2 processing through Extended Services,
the DSF2 Vacant Indicator field showed whether or not an address is vacant.
With version 8.00c, this field has been renamed to DPV Vacant Indicator and is
updated when you perform DPV processing as part of address correction o r
through Extended Services processing.
The DPV Vacant Indicator field contains the following data as a result of DPV
processing
Value in DPV Vacant Indicator field Description
Y Address is vacant.
N Address is not vacant.
blank
Address was not looked up.
If your record layout currently includes the DSF2 Vacant Indicator field, it is
automatically renamed to DPV Vacant Indicator, and any data currently in the
field is left intact.
In your existing jobs, this field is added automatically to the layout. In any new
jobs you set up, this field is part of the default layout.
Customer information
required for DPV and
Link
LACS
If you perform DPV or LACSLink processing, you must provide information
about your company or the company for whom you are performing DPV or
Link
LACS
processing.
To enter this information, choose Tools > Correct Address > Multi Record and
select the Customer Information tab. For information about the options, click
the ? button and then click the option that you’d like more information about.
20
DeskTop Mailer Release Notes
Page 21
Suite
Link
With Suite
Link
you can build more accurate and complete addresses by adding
suite numbers to business addresses. With the secondary address information
added to your addresses, fewer mail pieces are Undeliverable-As-Addressed
(UAA), and more mail pieces are sorted by delivery sequen ce and del ivere d with
accuracy and speed. The addition of secondary number information to your
addresses allows for the most efficient and cost-effect ive delivery sequencing and
postage discounts.
The software attempts to match a company name, a known high-rise address, and
Link
the CASS-certified ZIP+4 in your database to data in Suite
. When there is a
match, the software adds the suite number to your record.
You can perform Suite
Link
processing with the software, as an integrated part of
address correction.
This example shows a record processed through Suite
Original record
Company name
High-rise address
CASS-certified ZIP+4
Poplar Auto
987 Main St
12345-6789
Link
Suite
Secondary numbers
Unit designators
directory
Poplar Medical Sales Ste 212
Poplar Auto Sales Ste 214
Poplar Computers Ste 216
Link
:
Updated record
Suite number added
Poplar Auto
987 Main St Ste 214
12345-6789
Link
Suite
directory You must use the Suite
Set up Suite
Link
Link
directory with a ZIP+4 directory labeled for the same
Link
month. You cannot use a Suite
directory that is more than 60 days past its
release date. See “Install directories” on page 9 for details about loading the
Link
Suite
You can set up Suite
1. Choose File > Load Direc tories to load the Suit e
directory.
Link
processing in the software by following these steps:
Link
directories. Repeat this
step each time you receive updated directories. See “Install directories” on
page 9.
2. Choose File > Properties > Database and add the SuiteLink Return Code
field to your record layout if desired. This field is optional. If you do not add
Link
it, you can still perform Suite
processing but will not be able to see the
return codes. See below for details about this field. The Company field must
Link
be present in your layout; Suite
processing requires company data.
3. Choose Tools > Correct Address > Multi Record. Select the Perform
SuiteLink Processing option and any other address correction options
necessary for this job. Click OK in the Correction Settings window to begin
address correction.
SuiteLink
21
Page 22
Suite
field
Link
Return Code
The new Suite
Link
Suite
Code value
Link
Return
Return Code field shows the results of Suite
Description
A Suite
this record as a result of Suite
00 No Suite
blank
No Suite
Link
processing.
Link
match. Secondary information exists and was assigned to
Link
match. No matching record found.
Link
lookup attempted. Record is not a high-rise default.
Link
processing.
Link
Suite
information
in the Address
Correction Summary
The Address Correction Summary shows the number of Suite
Link
matches and
the percentage based on the total records processed. The USPS does not require
Link
specific Suite
reports. See “Reports” on page 23.
22
DeskTop Mailer Release Notes
Page 23
Reports
Re-presort Because of all the changes to presorting functionality, you must re-presort
existing jobs from previous versions in order to produce presort-related reports,
including postage statements.
Updated postage statements
Updated CASS 3553 form
The software includes updated versions of the following postage statements,
which the USPS updated for rate case:
PS Form 3600 for First Class Mail
PS Form 3602 for Standard Mail
PS Form 3541 for Periodicals
This release includes the updated CASS 3553 form, dated September 2008. In
section B, DPV was renamed to DirectDPV and now appears under Z4Change. In
section C, the DPBC Coded field (formerly C3) was replaced by Direct DPV.
| | B1. LIST PROCESSOR | B2. DATE LIST PROCESSED | B3. DATE OF DATABASE |
| | The List Processor | MASTER FILE: 03-Apr-2009| ZIP+4 FILE: 02/2009 |
| L | | Z4CHANGE: | Z4CHANGE: |
| I | | DIRECTDPV: | DIRECTDPV: |
| S | | eLOT: | eLOT: |
| T | | CRIS: | CRIS: |
| |-----------------------|-------------------------|----------------------|
| | B4. ADDRESS LIST NAME | B5. NUMBER OF LISTS | B6. TOTAL ADDRESSES |
| | Sample | 1 | 622 |
|---|------------------------------------------------------------------------|
| | | | VALIDATION PERIOD |
| O | CASS OUTPUT RATING | TOTAL CODED | FROM TO |
| U |-------------------------------|-------------|--------------------------|
| T | C1. RECORDS ZIP4/DPV Confirmed| 554 | 04/03/2009 | 09/30/2009 |
| P | C2. RECORDS Z4CHANGE PROCESSED| 0 | XXXXXXXXXX | XXXXXXXXXX |
| U | C3. RECORDS DIRECTDPV | 0 | | |
| T | C4. RECORDS 5-DIGIT CODED | 621 | 04/03/2009 | 04/03/2010 |
Updated Address Correction Summary Information report
The Address Correction Summary Information report now includes Suite
Link
information, DPV Vacant information, and a summary of the DPV footnotes.
Input - General Information
SuiteLink directories path: M:\SuiteLink\
Input - Options selected
SuiteLink Mode: yes
Output - Summary of lookup results
# SuiteLink Matches 13
CMRA DPV DPV
DPV Status Code Count Confirmed No Stat Vacant
-------------------------------- --------- --------- --------- ---------
Primary/Secondary Confirmed (Y) 171 2 28 5
Secondary Not Confirmed (S) 21 0 0 0
Secondary Missing (D) 16 0 0 0
-------------------------------- --------- --------- --------- ---------
Total: 208 2 28 5
Total Not Confirmed: 1680
Delivery Point Validation (DPV) Footnote Summary -------------------------DPV Footnote Count %
--------------------------------- ---------- -----AA - ZIP+4 Match 1 0.01
A1 - No ZIP+4 Match 1 0.01
...
Reports
23
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