BT PAPERJET 45 User Manual

User Guide

BT PAPERJET 45

Send, receive and forward SMS text messages. The Qwerty keyboard makes them easy to write.

A multifunctional machine that combines phone, fax and copying functions.

Send and receive faxes. Easy controls let you adjust the resolution and contrast for fine details, drawing and photographs.

Cordless handset with up to 300m range outdoors and 50m indoors. Add up to 4 additional cordless handsets.

Enlarge, reduce and make multiple copies of original documents.

Quickdial directory lets you dial your 10 most important or frequently used numbers by pressing just two buttons.

Up to 99 name and number directory makes it simple to store and dial numbers for faxing and phoning.

Redial any of the last 5 numbers, stored in the redial list.

Welcome…

to your BT PaperJet 45 multifunctional fax machine.

This User Guide provides you with all the information you need to get the most from your fax machine.

You must first set up your machine before you can use it. This doesn’t take long as it is easy to do. Just follow the simple instructions on the next few pages or see the Quick Start guide enclosed.

Need help?

If you have any problems setting up or using your BT PaperJet 45 please contact the Helpline on 0870 241 6538.

Alternatively, you may find the answer on the web at www.bt.com/fax or in ‘Help’ at the back of this guide.

Got everything?

BT PaperJet 45 machine

DECT Cordless handset

3 x AAA NiMH rechargeable batteries

Mains power cable

Telephone line cord

Quick Start Guide

User Guide

Starter ink film

Getting started

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connect any additional devices . . . . . . . . . . . . . . 9

Getting to know your fax

Fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

DECT cordless handset . . . . . . . . . . . . . . . . . . . . 11

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Fax machine display screen . . . . . . . . . . . . . . . . . 13

Using the phone

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Call forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Delete a number in the redial list . . . . . . . . . . . . . 15

Handset phonebook . . . . . . . . . . . . . . . . . . . . . . 15

Store a phonebook entry . . . . . . . . . . . . . . . . . . . 15

Call a phonebook entry . . . . . . . . . . . . . . . . . . . . 15

Edit a phonebook entry . . . . . . . . . . . . . . . . . . . . 15

Delete a phonebook entry . . . . . . . . . . . . . . . . . . 16

Main directory . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Store a Directory entry . . . . . . . . . . . . . . . . . . . . 16

Call a Directory entry . . . . . . . . . . . . . . . . . . . . . 16

Edit Directory entry . . . . . . . . . . . . . . . . . . . . . . 17

Delete a Directory entry . . . . . . . . . . . . . . . . . . . 17

Print Directories . . . . . . . . . . . . . . . . . . . . . . . . . 17

Faxing

Inserting documents . . . . . . . . . . . . . . . . . . . . . . 18

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Sending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Receiving faxes. . . . . . . . . . . . . . . . . . . . . . . . . . 19

Receiving a fax via an external phone . . . . . . . . . . 20

Receiving faxes into the memory . . . . . . . . . . . . . 20

Memory indicator . . . . . . . . . . . . . . . . . . . . . . . . 20

Fax mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Manual reception . . . . . . . . . . . . . . . . . . . . . . . . 20

To set manual reception . . . . . . . . . . . . . . . . . . . 21

Automatic reception . . . . . . . . . . . . . . . . . . . . . . 21

To set the number of rings. . . . . . . . . . . . . . . . . . 21

Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Create a group . . . . . . . . . . . . . . . . . . . . . . . . . . 22

View entries in a group . . . . . . . . . . . . . . . . . . . . 22

Delete an entry or the whole group . . . . . . . . . . . 23

Broadcast faxing. . . . . . . . . . . . . . . . . . . . . . . . . 23

Broadcast to individual numbers . . . . . . . . . . . . . 23

Broadcast to a group . . . . . . . . . . . . . . . . . . . . . 24

Delayed sending. . . . . . . . . . . . . . . . . . . . . . . . . 24

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Quick polling . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Polling with a code . . . . . . . . . . . . . . . . . . . . . . . 25

Set a document for polling . . . . . . . . . . . . . . . . . 25

Timer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Switch day/night timer on/off. . . . . . . . . . . . . . . . 26

Change day and night periods . . . . . . . . . . . . . . . 26

Change day/night settings. . . . . . . . . . . . . . . . . . 26

Silent operation . . . . . . . . . . . . . . . . . . . . . . . . . 27

Reports and print-outs . . . . . . . . . . . . . . . . . . . . 28

Transmission report . . . . . . . . . . . . . . . . . . . . . . 28

Fax journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Dialling list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Received fax size . . . . . . . . . . . . . . . . . . . . . . . . 29

Copying

Copy a document . . . . . . . . . . . . . . . . . . . . . . . . 30

Make up to 15 copies . . . . . . . . . . . . . . . . . . . . . 30

Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

In this guide4

SMS

SMS text messaging service. . . . . . . . . . . . . . . . . 31

Sending texts . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Sending texts to a phone with a subaddress . . . . . 32

Reading texts . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Options while reading texts . . . . . . . . . . . . . . . . . 33

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Deleting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

SMS settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Change or add an SMS text service provider . . . . . 35

Stop/allow SMS reception . . . . . . . . . . . . . . . . . . 35

Caller Display

Caller Display . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Caller information not available . . . . . . . . . . . . . . 36

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

View and dial entries in the calls list . . . . . . . . . . . 37

Delete entries from the calls list. . . . . . . . . . . . . . 37

Copy a number from the calls list to the

directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Additional settings

Print list of original settings . . . . . . . . . . . . . . . . . 38

Info button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Time and date . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Header number . . . . . . . . . . . . . . . . . . . . . . . . . 38

Header name . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Ringer melody . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Loudspeaker volume. . . . . . . . . . . . . . . . . . . . . . 40

Connecting a telephone answering machine . . . . . 40

Using additional cordless handsets

De-register a cordless handset. . . . . . . . . . . . . . . 41

Easylink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Installing a new ink film

Ink level indicator . . . . . . . . . . . . . . . . . . . . . . . . 43

Plug ‘n’ Print card indicator. . . . . . . . . . . . . . . . . 43

Install a new ink film . . . . . . . . . . . . . . . . . . . . . . 43

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

General information

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Technical information

How many fax machines/telephones

can you have . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Switchboard compatibility . . . . . . . . . . . . . . . . . . 60

Switchboard external line access code . . . . . . . . . 60

Set access code . . . . . . . . . . . . . . . . . . . . . . . . . 60

R&TTE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

In this guide 5

Getting started

WARNING

Do not place your BT PaperJet 45 in the bathroom or other humid areas.

Handset range

The handset reception range from the BT PaperJet 45 is up to 300m outdoors and up to 50m indoors.

Signal strength

The symbol on your handset display indicates when you are in range. When you are out of range the icon and the handset number disappear from the display.

IMPORTANT

DO NOT connect the telephone line until the handset is fully charged.

Your BT PaperJet 45 must be plugged into the mains power at all times for the handset to work.

Location

You need to place your BT PaperJet 45 close enough to mains power and telephone sockets so that the cables will reach. Make sure it is at least 1 metre away from other electrical appliances.

Always choose a smooth, flat, horizontal surface. Avoid soft surfaces such as carpets.

As documents come out at the front, make sure there are no obstructions in front of the machine.

Avoid direct sunlight as the ink film is heat sensitive .

Setting up

1. Plug the mains power cable into the machine, and the other end into the mains power.

2. Remove the battery compartment cover on the handset and insert the 3 x AAA rechargeable batteries.

ILLUSTRATION

Replace the battery compartment cover.

Never place the handset on the BT PaperJet 45 cradle without its batteries. This could permanently damage the handset.

3. Charge the handset for at least 12 hours.

Place the handset in the cradle with the buttons facing outwards. The icon on the handset display fills up to indicate charging is taking place.

You can use all the other functions of your BT PaperJet 45 straight away, but we recommend you leave the handset charging for at least 12 hours to ensure the batteries are up to full strength.

4. Plug the telephone line cord into the LINE socket on the side of your

BT PaperJet 45 and plug the other end into the telephone wall socket.

5. Your BT PaperJet 45 can hold up to 15 sheets of 80g/m2 paper. To prevent several sheets being drawn into the machine together, always fan out the paper first, then tap it down on a flat surface before inserting it into the paper tray.

Lift the top flap and rotate the paper support arm upwards.

Pull the paper feed flap forward, load the paper, and close the flap.

Getting started 7

WARNING

Never place the handset on the cradle without its batteries. This could permanently damage the handset.

Battery low warning

If the display shows the battery is almost flat.

Battery performance

To keep your handset batteries in the best condition, leave the handset off the base for a few hours at a time (after the initial 12 hour charge).

Running the batteries right down at least once a week will help them last as long as possible.

The charge capacity of rechargeable batteries will reduce with time as they wear out, giving the handset less talk/standby time. Eventually they will need to be replaced.

Batteries and handset may become warm during charging. This is normal.

Under no circumstances use nonrechargeable batteries. Only use AAA NiMH rechargeable batteries. Using inappropriate batteries will invalidate your guarantee and may damage the telephone.

6. Your BT PaperJet 45 display will now alternate between

ENTER TIME

and

the time and date settings.

Using the keypad, enter the time and date, e.g. = 9:15am and = 15th May 2004, then press .

7. To enter your name and fax number, open the Easy Install option by pressing for at least two seconds. Your BT PaperJet 45 prints the one page Easy Install instructions.

Now follow the on-screen prompts together with the printed instructions.

Connect any additional devices

…To the same socket

You can connect an answering machine to the same telephone socket as your BT PaperJet 45.

Getting started8

Entering names

Use the keyboard to enter text.

Connecting to a switchboard?

To set up switchboard/PBX connection, see page 60.

If you want to receive faxes via a modem you must set your BT PaperJet 45 to MANUAL RECEPTION, see page 21.

If you are attaching a text message (SMS) compatible cordless phone on the same line, it is impossible to predict which machine will actually receive incoming text messages. We recommend switching off text reception on your cordless phone. If you cannot do this, switch it off on your BT PaperJet 45, see page 35.

…To separate sockets

You can connect other devices to the same line even if they are in different rooms.

Getting started 9

Getting to know your fax

Fax machine

Mains cable

Top flap

Handset

Paper feed flap

Document guide

Control panel

Scanner cover

Plug ‘n’ pring card slot

Front ink roll compartment

Printer roller

Rear ink roll compartment

Getting to know your fax 11

Press to display the last number dialled.

Press and hold to open the Calls list.

Press during a call for Recall.

Scroll through lists.

Select menu options.

Press to delete characters or

cancel selections.

END

Press to end a call.

Handset Display

Ringer off

Battery charged

On – Call in progress/Line in use. Flashing – incoming call.

On – In range Disappears if the handset is out of range or not registered to your BT PaperJet 45.

DIRECTORY

Lets you store and dial names and numbers.

Confirms your selections.

TALK

Press to answer or make a call. Press and hold to open the redial list.

DOWN

Scroll through lists. Select menu options.

DECT Cordless handset

Getting to know your fax

DIRECTORY A-Z

Press to open the directory Press and hold to begin storing an entry.

Redial

Press to select any of the last 5 numbers you have dialled Press and hold to display a list of your most recent callers.

Dial

Lets you make calls using the built in loudspeaker.

Used to access switchboard functions and with some BT Calling Features.

CALL FORWARD

Press twice to forward an outgoing call from the fax machine to all cordless handsets. Press once and enter the handset number to forward a call to a specific handset.

Clr

Clr is used to delete numbers and letters.

Red indicator

When flashing read the

message in the display

screen.

LEFT/RIGHT

Lets you select options,

move the cursor and

adjust the volume.

Res (Fine/Photo)

Use to select the scan resolution for faxing and copying.

Info

Press to select help pages. Press and hold to start automatic installation of your fax machine and to print out the Easy Install instructions.

CLOCK

Press to switch between modes (SUN) & (MOON). Press and hold to switch mode on or off.

Copy

Press to copy a document. Press and hold to select multiple copies.

Start

Press to send a fax Press and hold to poll a fax.

Stop

Press to stop current action and eject the documents.

Control panel

M lets you open the menu and confirm options.

Press to confirm options.

Getting to know your fax 13

Fax machine display screen

(CLOCK) (SUN) (CRESCENT MOON) Timer – lets you choose

different settings for day time and night time.

Ringer is switched off for fax and phone calls.

Appears when a text (SMS) message has been received.

Appears when there are unviewed calls in the Calls list.

Fine and Photo Resolution options for faxing and copying. If no symbol is displayed, the standard resolution

for normal text documents is set.

Faxes are stored in the memory.

Ink roll capacity.

Making calls

On the handset:

1. Press and enter the number.

2. To end a call, press .

On the fax:

1. Enter the number on the fax machine keypad.

2. Press , or

3. When the display shows

LIFT HANDSET

, press on the DECT handset.

Call Forward

When you have made an outgoing call from the fax machine you can transfer the call to a DECT handset.

Pressing twice will allow any DECT handset to take the call if you have more than one registered. To nominate a particular handset, press

once and then press the number of the required DECT handset.

Redial

You can redial up to the last 5 numbers called.

On the handset:

1. Press then or to scroll through the numbers. When the number you want is displayed, press to dial.

On the fax machine:

1. Press then or to scroll through the last five numbers called.

2. Press .

3. When the display shows

LIFT HANDSET

, press twice.

4. Press on the handset.

Using the phone

If you make a mistake, press to cancel the number.

Delete a number in the redial list

On the fax machine:

1. Press then or to scroll to the number you want.

2. Press to delete the number, then press to confirm.

Handset phonebook

Your handset can store up to 20 names and numbers.

Store a phonebook entry

1. Press or , until the display shows

1 PHONE BK

, then press .

2. Display shows

11 NEW

press and display shows

NAME?

3. Use the Alphanumeric keypad to enter the name you want and press . Now enter a number to go with the name and press .

Call a phonebook entry

1. Press then or to scroll to the entry you want then press .

Edit a phonebook entry

1. Press or until the display shows

1 PHONE BK

, then press .

2. Press or until the display shows

12 EDIT

, then press . Scroll using

or to display the entry you want.

3. Press then to delete the existing name then re-enter the new details and press to confirm.

4. The number will be displayed, use to delete and enter the new number. Press to confirm.

Using the phone 15

Press and hold until the letter you require is displayed, then release the button.

If you scroll to and select BASE you can then view and call numbers stored in the BT PaperJet 45 directory using the handset.

Delete a phonebook entry

1. Press or until the display shows

1 PHONE BK

, then press .

2. Press or until the display shows

13 DELETE

, then press .

Scroll using or to display the entry you want.

3. Press to delete.

Main directory on the fax machine

You can store up to 99 names and numbers in the main directory.

Store a Directory entry

1. Press for two seconds.

2. Use the keyboard to type the name, then press .

3. Enter the telephone number you want to store and press .

Call a Directory entry

If sending a fax, load the document.

1. Press . The first stored number is displayed. Press or to scroll to the entry you want.

2. Press or to dial the number.

Using the phone16

You can store a number during a phone conversation by following these steps.

If you have a lot of names and numbers stored, you can jump near to the name you want using the keyboard for example, to go quickly to Richard, press then press on the qwerty keyboard. The first name starting with R will be displayed. Press to scroll to Richard.

Edit a Directory entry

1. Press then or to display the entry you want.

2. Press and hold for two seconds. Press or to move the cursor and to delete. The character to the left of the cursor will be deleted.

3. Enter any new characters and press to confirm. The number is displayed.

4. Press or to move the cursor and to delete. The number to the left of the cursor will be deleted.

5. Enter any new numbers and press to confirm.

Delete a Directory entry

1. Press then or to display the entry you want.

2. Press then press to confirm.

Print Directories

You can print out a list of your quickdial and main directories.

Press , then .

Using the phone

Inserting documents

To avoid pages being drawn in together, always fan out the pages to separate them and tap down before inserting them into the document feeder for faxing or copying.

Move the document guide to the size of your document.

Insert the document with the text facing towards you into the document feed tray.

Faxing18

The document feeder holds up to 10 pages of 65-90g/m2paper.

If writing a fax note, use dark ink, not yellow, orange, red or light green.

IMPORTANT

Do not insert into the document feeder:

Pages that are smaller than A5.

Newspaper pages (because of printer’s ink).

Pages with staples or paperclips, sticky tape or glue.

Creased or torn pages.

Wet paper or paper with wet correction fluid.

Glossy or laminated paper.

Paper thicker than 120 g/m

thinner than 60 g/m

Resolution

Your BT PaperJet 45 is pre-set to fax documents at standard resolution.

If sending text and drawings with fine detail, press until appears in the display screen before sending.

If sending photos, press until appears in the display screen before sending.

About 40 seconds after the document has been faxed or copied, your machine will reset to standard resolution.

Contrast

You can adjust the brightness for sending or copying light or dark documents.

LOW

= lighter,

HIGH

= darker

1. Press , then .

2. Press or to select

CONTRAST: LOW, MEDIUM

HIGH

, then press .

Sending faxes

1. Insert the document with the text facing towards you in the document feeder.

2. If required set the contrast and resolution.

3. Dial the number – or select from the Directory entries.

4. Press to begin sending.

To cancel sending, press .

If the number is engaged, your BT PaperJet 45 will dial again.

Receiving faxes

Faxes are received automatically unless you change the reception to manual, see page 20-21.

Faxing

The contrast is pre-set to MEDIUM. If you select a new setting it will remain until you change it again.

Select LOW (lighter for dark original documents).

Select HIGH (darker for light original documents.

Fine/Photo

If you answer a call by picking up the handset and hear the fax tones, press and press on the handset.

Receiving a fax via an external phone

If you have attached an external phone and hear the fax tones when you answer a call:

Press to start fax reception on your BT PaperJet 45.

Receiving faxes into the memory

If you run out of paper or if the ink film is empty, incoming faxes will be stored in the memory. Your BT PaperJet 45 has a memory capacity of approximately 15 standard pages.

Memory indicator

If you have documents stored in the memory, the display shows

and

CHECK PAPER

REFILL INK FILM

as appropriate. The red indicator also flashes. When paper is inserted or a new ink film is installed, the memory will print out the stored documents automatically.

Once printed, the document is deleted from the memory.

If the memory becomes full, no further pages can be stored. The red indicator flashes and the display shows

MEMORY FULL

Fax mode

Manual reception

Manual reception means you answer all calls yourself by using the handset and if you hear the fax tones, press to begin reception.

Faxing

Between FAX RINGS and TOTAL RINGS you can only answer the call on the associated DECT handset.

To set manual reception

1. Press , , , then . The display shows

TOTAL RINGS

2. Press . The display shows

FAX RINGS

3. Press or until the display shows

MANUAL RECEPTION

4. Press . The display shows

RINGER VOL

5. Press or and

LOW, MED

and

HIGH

will be displayed and a sample heard.

6. Press when the required setting is displayed.

Automatic reception

When set to automatic answer your BT PaperJet 45 checks the incoming call:

– after the number of

FAX RINGS

it checks to see if the call is a fax or

a voice call

– if it is a fax it is received automatically

– if it is a voice call the BT PaperJet 45 continues to ring until the

TOTAL RINGS

have been reached

– the BT PaperJet 45 then answers the call

– prior to the

TOTAL CALLS

being reached you can take the call on the

DECT handset.

To set the number of rings

1. Press , , , then . The display shows

TOTAL RINGS

2. Press or to display the total number of rings you want (between

and 7). If you select 0your BT PaperJet 45 will answer without ringing

when you receive a call (unless you have manual reception set).

3. Press . The display shows

FAX RINGS

Faxing

4. Press or to display the number of rings before the fax checks the status of the incoming call. The number you set should be less than or equal to the

TOTAL RINGS

5. Press . The display shows

RINGER VOL

6. Press or and

LOW, MED

and

HIGH

will be displayed and a sample heard.

7. Press when the required setting is displayed.

Groups

You can create up to 5 groups each consisting of up to 25 entries from your directory so you can Broadcast a fax to the whole group at the same time.

To Broadcast a fax to a group, see page 24.

Create a group

1. Press , then .

2. Press or to select a group number

1-5

and press .

3. Press or to select

ADD MEMBER?

, then press .

4. Press or to scroll to the directory entry you want. Press to select the entry.

5. Press or then to select other numbers, then press to complete the group and return to standby.

View entries in a group

You can check all the entries stored in a group.

1. Press , then .

2. Press or to select the group you want,

1-5

then .

3. Press or to display

VIEW MEMBERS?

and press .

4. Press or to scroll through the entries.

5. Press to return to standby.

Faxing

If you include a group in the broadcast each member of the group counts as a recipient.

Delete an entry or the whole group.

1. Press , then .

2. Press or to select the group you want,

1-5

then press .

3. Press or to display

DELETE MEMBER?

and press .

4. Press or to scroll to the entry you want to delete and then press .

5. Press or to select

YES

to delete an entry or

ALL

to delete the

whole group.

6. Press to confirm or press to cancel and return to standby.

Broadcast faxing

You can send the same document to more than one recipient. Broadcast faxing differs from Group faxing in that you can choose who receives your fax individually.

Broadcast to individual numbers

1. Insert the document, with the text facing towards you into the document feeder. If necessary select the Resolution or . Now press , then . The document is stored in the memory.

2. Enter the destination numbers. Either use the keypad to enter individual numbers, or select a name or group pressing for the Main Directory then or to select the entry you want, then . Repeat for the next destination number up to a maximum of 25 recipients.

3. Press to begin sending the fax. Each number entered will be dialled in turn until the fax has been sent to all recipients.

Faxing

Broadcast to a group

Providing you have stored a group of numbers, see page 22, you can send a fax to the whole group.

1. Insert the document, with the text facing towards you into the document feeder. If necessary select the Resolution ( or ). Now press ,

then .

2. Press or to select the group 1-5, then .

3. Press or to display

SEND FAX?

and press . The fax is sent to all

persons listed in the group.

If your BT PaperJet 45 cannot get through first time to everyone in the group, it will keep trying. After the fax has been sent it will print out a confirmation report.

Delayed sending

You can set a time for a fax to be sent, to take advantage of cheaper rate calls or to fit in with another country’s time zone.

1. Press , then . Enter the time you want the document to be sent, e.g. 1830 for 6.30pm.

2. Press and load the document.

3. Dial the telephone number you want and press . The fax will be sent at the time set.

To cancel a delayed send, remove the document from the document feeder.

Faxing

Polling

Polling lets you call another fax machine to retrieve a document automatically. It also enables another fax machine to call your BT PaperJet 45 and retrieve a document you have set ready to be polled.

Polling is only available between compatible fax machines. Polling is sometimes called Faxback.

Quick polling

When you know a document is ready to be polled from another machine:

1. Do not lift the handset. Dial the number of the other machine then press and hold .

Polling with a code

If a security code is needed in order to poll a document from another machine.

1. Press , then .

2. Enter the code you have been given then press .

3. Dial the telephone number for the other machine, then press .

Set a document for polling

1. Load the document in the document feed tray.

2. Press , then .

3. If you want to add a code to prevent unauthorised access to the document enter a security code of up to 20 digits, leave blank for no code. Press .

4. The document will stay in the document feeder until it is polled. To cancel the poll remove the document.

Timer mode

If you want, you can set different modes for day and night , e.g. change the number of rings before fax calls are answered.

At night pre-set to 10pm-6am, faxes will be received without ringing and telephone calls will have a quiet ring.

If the day/night timer is switched off, your BT PaperJet 45 will continue to operate in the mode of operation at the time.

Switch day/night timer on/off

1. Press and hold for two seconds to switch the day/night mode on and off. When is displayed, the day/night mode is switched on.

Change day and night periods

Night time is pre-set to 10pm-6am, but you can change these times to suit your preferences.

1. Press , then .

2. Enter the time you want your machine to begin the daytime settings, e.g. 0800 for 8am. Press to confirm.

3. Enter the time you want your machine to begin the night time settings, e.g. 2330 for 11.30pm. Press to confirm.

Change day/night settings

You can adjust:

the maximum number of rings you will hear when you receive a call:

0-7

the number of rings before the fax answers a call:

0-5

, and

Manual

reception.

If you select

you will not hear any rings before your fax answers the

call. If you set manual you will have to answer calls using the handset.

ringer vol: Low, Med, High.

Faxing

1. Press , for day settings or , for night settings.

2. Press . The display shows

TOTAL RINGS

3. Press or to display the total number of rings you want (between 0 and 7). If you select

your BT PaperJet 45 will answer without ringing

when you receive a call (unless you have manual reception set).

4. Press . The display shows

FAX RINGS

5. Press or to display the number of rings before the fax checks the status of the incoming call. The number you set should be less than or equal to the

TOTAL RINGS

6. Press . The display shows

RINGER VOL

7. Press or and

LOW, MED

and

HIGH

will be displayed and a sample heard.

8. Press when the required setting is displayed.

Silent operation

You can set your BT PaperJet 45 to not ring at all, e.g. at nighttime.

Select

for

FAX RINGS

and the BT PaperJet 45 will perform Silent

Reception by receiving faxes without ringing.

Select

for

TOTALRINGS

and ensure

FAX RINGS

is not set to manual reception and you will get total silent reception. The BT PaperJet 45 will receive faxes but you will not be able to receive incoming telephone calls.

Faxing

IMPORTANT

In silent mode only fax messages will be received, not phone calls.

Reports and print-outs

Transmission report

Your BT PaperJet 45 can print a transmission report every time you have sent a document. The transmission report for each fax sent can be switched on or off.

1. Press , then . Press or to select printing ON or OFF, and confirm with .

If there is an error during sending, a report will always be printed.

Fax journal

You can print out a list with details of the last 10 sent and received faxes. The details include: remote fax identitiy, number of pages, date and time of transmission, duration of transmission, resolution and whether the document was sent or received successfully.

1. Press , then .

2. Press or to select printing or not, then press to confirm.

3. If you select

YES

press or to select

NOW

for an immediate printout

EVERY 10

to automatically print a journal after every ten faxes sent or

received.

Dialling list

You can print out a list of your most recent dialled numbers, the most recent received calls, your directory numbers and group contents.

1. Press , then . The list will be printed.

Faxing28

Speed

Your BT PaperJet 45 automatically adjusts its transmission speed to suit the quality of the line. It always starts at maximum speed – 9600 BPS. However if the signal is poor, for instance, on an overseas call, your machine will slow down the speed automatically. If you are having problems sending a fax it may help to set the speed to 4800 BPS.

1. Press , then . To set 4800 BPS press or to select

YES

, then press .

Received fax size

To make sure that received documents which are slightly longer than A4 size are printed on one page, the pages are reduced vertically. The original setting is On. You can switch between On and Off.

1. Press , then .

2. Press or to select

YES

(ON) or NO(OFF) then press to confirm.

Faxing 29

Copying30

IMPORTANT

Do not insert into the document feed tray:

Pages that are smaller than A5.

Newspaper pages (because of printer’s ink).

Pages with staples or paperclips, sticky tape or glue.

Creased or torn pages.

Wet paper or paper with wet correction fluid.

Glossy or laminated paper.

Paper thicker than 120 g/m

thinner than 60 g/m

You can make copies of original documents up to 10 pages long.

Copies are automatically made using resolution. You can also select

PHOTO

for copying photographs or documents with shades of grey.

Copy a document

1. Insert the document with the text facing towards you into the document feeder. The default resolution is if you require press .

2. Press .

Make up to 15 copies

1. Insert the document with the text facing towards you into the document feeder. The default resolution is if you require press .

2. Press and hold for 2 seconds. Enter the number of copies you want, up to a maximum of 15, then press twice. For a quantity higher than 9 press to move the cursor and enter the required number between 10 and 15.

Zoom

You can enlarge or reduce the document you are copying, from 200% down to 50% of original size.

1. Insert the document with the text facing towards you into the document feeder. The default resolution is if you require press .

2. If you want more copies, enter the number of copies up to 15 and press . For a quantity higher than 9 press to move the cursor and enter the required number between 10 and 15.

3. Press or to select the option you want

ZOOM ENLARGE 200

150

ZOOM NORMAL 1:1, ZOOM REDUCE 75

or 50. Press to confirm and

start copying.

Your BT PaperJet 45 stores the first page of the document into the memory and then starts copying.

To cancel copying, press .

Fine/Photo

SMS text messaging service

Welcome to the SMS Text Messaging service on your BT PaperJet 45. The SMS Service is provided by BT.

Your BT PaperJet 45 can send and receive messages to and from any mobile phone (from participating mobile networks) and compatible landline telephones in the UK.

You may also send messages to landline phones that are NOT SMS compatible. Messages to non-compatible lines will be connected to voice text and delivered in spoken words to the telephone as a call.

The fixed line SMS service is provided under BT’s terms and conditions for telephone service. These can be found by visiting the BT.com website at: http://www.bt.com/terms/tor.htm

To subscribe to the SMS text messaging service

When you send your first SMS text message from your BT PaperJet 45 you will automatically be registered for the service.

On receipt of your first SMS through the service, the system will send you a welcome SMS message back.

You may also register by sending the word Register to 00000 upon which you will receive a confirmation message.

Cost of the fixed line service

There is no subscription charge (other than the subscription to Caller Display). Visit the BT.com website (www.bt.com) to find out how much it costs to send a text message (depends upon your call package).

Your BT PaperJet 45 lets you send and receive SMS text messages of up to 160 characters. With its QWERTY keyboard compiling a message on your BT PaperJet 45 is simple and quick.

SMS 31

SMS stands for Short Messaging Service.

IMPORTANT

You must subscribe to your Network Provider’s Caller Display Service so that you can use SMS text messaging. A quarterly fee may be payable, please contact your network provider for more details. When you are using SMS text messaging you must not withhold your telephone number or the service will not allow you to connect. BT have prefixed the Service Center number with ‘1470’, this will release your telephone number only to the SMS Provider, even if you normally have your number withheld.

You must have your network’s Caller Display service activated on your line. To send an SMS message, you must have the call number of an SMS message provider entered in your BT PaperJet 45. Some other network provider lines may not be compatible with this SMS service. If your BT PaperJet 45 is connected to a switchboard, you may not be able to use text message services.

You will not be able to receive text messages until you have first sent a message. The first sent message registers you with the text service.

Voice text

Please note that the conversion can translate common abbreviations and smileys etc, but to ensure maximum clarity of message delivery, abbreviations etc should be used sparingly.

Some other network provider lines may not be compatible with this SMS service.

Sending texts

1. Press then or to display

SEND SMS

, then press .

2. Display shows

TEXT

. Use the QWERTY keyboard to write your message (max 160 characters). Enter any numbers you need with the numerical keypad.

3. If you want to print the text you are writing, press then .

4. To send the message press then enter the recipient’s number or, to send to a directory number press or, redial list press , then press . When sending to a landline number always use the full national code.

5. You can send a text to up to 5 numbers. When you have entered each number, press .

6. To send the text, press .

Sending texts to a phone with a subaddress

If the person you are sending to asks you to send to a specific subaddress (it will be a single digit) then you should use the

SEND PLUS

option.

1. Press and hold , the display shows

SMS SEND PLUS

, then press .

2. Display shows

TEXT

. Use the QWERTY keyboard to write your message (max 160 characters). Enter any numbers you need with the numerical keypad.

3. If you want to print the text you are writing, press then .

4. To send the message press then enter the recipient’s number or, to send to a directory number press or, redial list press , then press .

5. The display now shows

SUBADDRESS: 9

. You can change the 9to an

alternative subaddress using the keypad. Press .

6. You can send a text to up to 5 numbers. When you have entered each number, press .

7. To send the text, press .

SMS

You can also use any of the last five text messages you have written as a template. When ready to write a text, press to scroll through to the text you want.

Press HELP to see how many characters you can still enter.

Writing text

Press or to move the cursor through the text message.

Press to delete characters to the left of the cursor. To delete the whole message, press and hold .

Reading texts

When you receive a text message, your BT PaperJet 45 beeps. The text is automatically printed out and stored in the memory. You can switch off automatic print out, see page 35.

The button flashes when you have new text messages.

The icon is displayed along with the number of new messages.

To read your messages on the display

1. Press , then or to display

READ SMS

, then press .

2. The number, date and time of the latest message are displayed. Unread messages are indicated by a

3. Press or to scroll to the text message you want, then press to read.

4. Press or to scroll through the message. Hold down to skip to the beginning of the message or to skip to the end.

5. To print the message press then .

6. Press to return to the list of received texts.

Options while reading texts

When you are reading a text you can scroll through a number of options.

1. Press then or to select between:

PRINT SMS

= print the message.

BACK

= return to the list of text messages.

FORWARD

= send the text on to someone else.

REPLY SMS

= answer the message immediately.

DELETE

= delete the current message.

READ NEXT

= display the next message.

READ PREVIOUS

= display the previous message.

2. Press to confirm.

SMS

Shortcut

You can also read SMS text messages by pressing then .

Printing

Print messages

You can print messages stored in the memory at any time.

1. Press , then or to display

PRINT SMS

, then press .

2. Pres or to select between

PRINT: ALL, INBOX

NEW

, then press

to begin printing.

Automatically print received text messages

Your BT PaperJet 45 is set to print incoming text messages automatically. You can switch this feature on and off.

1. Press , then press four times.

2. Press or to select

PRINT SMS: YES

or NO. The press to confirm.

Deleting

You should delete messages regularly so that you always have memory free to receive new messages. The memory can hold up to 30 text messages. When the memory is full, no new text messages can be received.

1. Press , then or to display

READ SMS

, then press .

Stored messages

is displayed. Press or to scroll to the message

you want and press .

3. Press or to select between

DELETE: YES, NO

ALL

. Press to

confirm.

SMS

ALL = all text messages stored in

the memory.

INBOX = all received messages.

NEW = new messages only.

YES = delete selected message.

NO = cancel delete.

ALL = delete all stored text messages.

SMS settings

Your BT PaperJet 45 is pre-set to send and receive SMS text messages.

Change or add an SMS text service provider

1. Press , , then . Press or to select either

SMS CENTER 1

or 2.

2. Press to confirm. Display shows

NO. FOR TRANSM

. Enter the service

provider’s send centre number.

3. Press . Display shows

NO. FOR RECEPT

. Enter the service provider’s

receive centre number then press .

Switching between service providers

If you have the service providers stored (one in

SMS-CENTER 1

and one in

SMS-CENTER 2

) you can choose which one you use to send your messages.

1. Press , , then .

2. Press or to display the centre you want to use, then press .

3. Continue to press until the display returns to standby. That centre is now set.

Stop/allow SMS reception

If you are using an SMS compatible cordless handset on the same line, it is impossible to predict whether your handset or your BT PaperJet 45 will receive an incoming message.

If you want, you can stop your BT PaperJet 45 from receiving texts.

1. Press , then .

2. Enter , , then . Now press or to select between

SURE: YES

to stop text reception or NOto allow text reception.

3. Press to confirm.

SMS 35

In some cases the numbers for the provider’s SMS send and receive centre will be the same.

Your BT PaperJet 45 is pre-programmed to use SMS Centre 2.

You can still send text messages from your machine even if you have stopped reception.

IMPORTANT

To use Caller Display you must first subscribe to the service from your network provider. A quarterly fee is payable.

For more information on BT’s Calling Features, call BT free on 0800 800 150.

Caller Display

If you subscribe to a Caller Display service you can see who is calling you on the display screen of both the BT PaperJet 45 and the DECT handset, as well as the time and date of their call.

If you have stored a name in your directory to go with the number the name and number will alternate in the display screen.

Whether an incoming call is answered or not the caller’s details including the date and time of the call, are stored in the Calls list. You can display, scroll through and dial numbers on the list and copy them into the directory.

Caller information not available.

With some incoming calls, the telephone number of the caller is not available and cannot therefore be displayed.

In this case your BT PaperJet 45 provides you with some explanatory information.

UNAVAILABLE

– The number is unavailable.

WITHHELD

– The caller has withheld their number.

RINGBACK

– Ringback call.

OPERATOR

– The call has been made via the operator.

PAYPHONE

– The caller is ringing from a payphone.

INTERNAT

– International call.

If you have an external phone attached and have set the number of rings before your fax takes a call to 0, the telephone number of incoming callers will not be displayed on the external phone.

Caller Display36

Calls list

The Calls list contains the telephone numbers of your last 10 incoming callers.

New calls in the Calls list are indicated by on the display.

If a call is received when the Calls list is full, the oldest entry will automatically be replaced with the new call.

View and dial entries in the Calls list

1. Press for two seconds, the number of new Calls is displayed followed by the Calls list.

2. Press or to scroll through the Calls list. New entries are displayed with

3. Press to dial the number.

Delete entries from the Calls list

1. Press and hold for two seconds, the Calls list is displayed.

2. Press or to scroll through the Calls list to the entry you want.

3. Press then or to select

YES

then press .

Copy a number from the Calls list to the directory

1. Press and hold for two seconds, the Calls list is displayed.

2. Press or to scroll through the Calls list to the entry you want.

3. Press and hold for 2 seconds.

4. Enter the name you want associated with the number and press .

5. The Calls list number is displayed, edit if required then press .

Caller Display

Additional settings

Print list of original settings

Before you make any changes to the original settings on your BT PaperJet 45, you can keep a record of the factory settings.

Press then . A list of factory settings is printed.

Info button

If you are not sure how to use your BT PaperJet 45 you can print out a short guide explaining the main functions. It will also tell you how to get additional Help pages covering other features on your BT PaperJet 45.

Press then press or to choose between pages

1-7

Page

provides an overview and index of the Help pages available.

Time and date

You can adjust the time and date.

1. Press , then .

2. Enter the time e.g. 0915 for 9.15am. You are prompted to enter the day.

3. Enter the date using DD MM YY format, e.g. for 15th May 2004, then press .

Header number

You can change the telephone number entered during setup. This number appears on the header of all faxes you send.

1. Press , then .

2. Enter your telephone/fax number e.g. #44 6151 for +446151.

is often shown in front of the country code when giving the full

international number You can press or to enter

at the beginning of the full international code. To enter a space, press . You can enter up to 20 digits.

Header name

You can change the name entered during setup. This name appears on the header of all faxes you send.

1. Press , then .

2. Use the keyboard to enter your name, then press .

To delete, press . You can enter up to 32 characters.

Ringer melody

Select from 6 handset melodies and 10 fax machine melodies.

For the handset:

1. Press or until the display shows

3 RING

, then press .

2. Press or until the display shows

31 MELODY

and press .

3. Press or to select and hear the melody, then press to confirm.

For the fax machine:

1. Press , then .

2. Press - to select and hear the melody, then press to confirm.

3. Press or to set the volume you want, then press to confirm.

Ringer volume

For the handset:

1. Press or until the display shows

3 RING

, then press .

2. Press or until the display shows

32 VOLUME

and press .

3. Press or to set the volume you want, then press to confirm.

Additional settings

You can also set different ringer volumes for day AM/SUN and night PM/MOON modes. For example, you can set your fax machine to ring more quietly at night so that no one is disturbed. To set separate day and night modes, see page 26.

For the fax machine:

1. Press or the current setting is displayed for a few seconds.

2. Press or again to change the volume.

Loudspeaker volume

You can adjust the loudspeaker volume, on your BT PaperJet 45.

1. Press then or to lower or raise the volume.

2. Press to confirm.

DECT handset volume

1. You can adjust the volume heard in the earpiece by pressing the or on the handset during a call

Connecting a telephone answering machine

If you want to use a telephone answering machine with your BT PaperJet 45 it is recommended that you connect it to the same socket (see page 9).

To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 45 to two or more than the number of rings set on the telephone answering machine.

A typical setup would be:

Telephone answering machine – 2 rings.

Fax rings – 4 rings.

Total rings – 4 rings.

(Also see page 21 for information about Fax and Total rings.)

It is recommended that you keep outgoing messages on the telephone answering machine to less that 10 seconds in duration.

Additional settings

You can add up to four more cordless handsets to your BT PaperJet 45.

The cordless handset supplied with your BT PaperJet 45 is pre-registered.

On your fax machine:

1. Press , then .

2. Enter the 4-digit PIN code (original setting = 0000) and press . The machine will start sending a signal to the handset.

On your BT PaperJet 45 handset:

1. Press or until the display shows

5 BASE

, then press .

2. Display shows

51 REGIST

. Press and the display shows

AUTO

3. Press and the handset will search for the base signal.

4. When the signal is detected the display shows

REGIST

followed by the

handset number.

Follow the instructions provided with your handset if you are registering other GAP compatible handsets.

De-register a cordless handset

On your handset:

1. Set the handset into registration mode following the instructions in the handset user guide.

On your fax machine:

1. Press , then .

2. Use the numeric keypad to enter the number of the handset you want to de-register, e.g. . Display shows

HANDSET 2

. Press to confirm.

IMPORTANT

Additional handsets must be GAP compatible.

Using additional cordless handsets 41

Incoming call Cordless handset Fax machine Other phone

Answer call Press . Depends on type

of phone.

Incoming fax – Press . Press . Press and if you lift the hang up when handset and you hear the fax hear a beep or responding. nothing at all…

Transfer a call… …to the fax Not available.

machine: press

and .

…to an additional cordless handset also registered to the fax machine: Internal – press

, enter the handset number (e.g. 2) then .

External – press the number of the handset you want, e.g.2 then

Easylink – Using additional phones

You can connect further telephones to the same telephone line (see Setting up, page 9). Other telephones must be set to Tone dialling.

You can transfer calls or faxes between the DECT handset, fax machine and other phones using the codes shown below.

Using additional cordless handsets

Unless you are using a very old phone, it will almost certainly be pre-set to Tone dialling.

Your BT PaperJet 45 is supplied with a starter ink film, enough to print a few pages.

You will then need to insert a new ink film. Each new film comes with a Plug ‘n’ Print card which holds its consumption and setting details and which must be inserted into the machine.

Only the starter ink film works without a Plug ‘n’ Print card as the settings were made at the factory.

Ink level indicator

The display shows you how much is available .

If the ink film is finished or if no ink film is installed, the display shows and the red warning indicator will flash.

You will also receive a printed warning when the ink film is running low.

Plug ‘n’ Print card indicator

If the Plug ‘n’ Print card is not inserted or replaced when a new ink film is installed, the display shows

CHANGE CARD

When installing a new ink film you must insert the Plug ‘n’ Print card that comes with it.

Install a new ink film

1. Remove any paper from the paper tray and the handset.

2. Lift the control panel until it clicks open.

IMPORTANT

Use only BT ink films compatible with your machine.

Ink film rolls are available from most fax/printer retailers.

Or you can order ink films direct from 0870 240 7285.

Lines open 9.30 am – 5.30 pm, Mon-Fri (excluding public holidays).

Only your starter ink film does not require a Plug ‘n. Print card.

Installing a new ink film 43

Only the initial ink film supplied with your machine does not have a Plug ‘n’ Print card.

3. Put your index fingers at each end of the rear ink film roll, lift it up and place it next to the front ink film roll.

4. Remove both rolls. They cannot be re-used.

5. Remove the old Plug ‘n’ Print card from the slot on the left of the ink film compartment .

Installing a new ink film

6. Take the new ink film roll, remove the rubber bands around it and slot the large roll into the compartment at the back of the machine.

7. Place the small roll into the front ink film compartment, keeping the

blue cog on the right. Make sure the pin on the left has slotted into place.

8. Using the blue cog rotate the small roll forward to tighten the film so

that it does not get creased.

Installing a new ink film

9. Snap out the new Plug ‘n’ Print card and insert it into the slot.

10. Close the cover until it clicks into place. Replace the handset and add paper to the paper tray.

Installing a new ink film

Help

Paper is jammed.

1. Display shows

PAPER JAM

. Open the control panel until it clicks into place. Remove any free paper in the document and paper feed trays, and the handset.

2. Remove the jammed paper.

3. Turn the ink film forward so it doesn’t sag or become creased.

4. Close the cover until it clicks back into place and replace the handset.

5. Replace the paper in the paper feed tray.

Document is jammed.

1. Remove the handset.

2. Open the paper feed flap and remove the paper. Close the flap again.

3. Remove any free paper from the document feed tray.

4. Open the operation panel by lifting in the middle. When you hear a first click, the panel is in place.

5. Open the scanner cover by pressing the two lugs in. The cover will open downwards.

Help

6. Carefully remove the document from the front or back.

7. Close the scanner cover on the left and right, making sure it clicks back into place.

8. Now close the panel so it clicks into place too. Replace the handset.

9. Insert paper.

Help

BT PaperJet 45 continues ringing.

If you answer a call on another phone, and the fax machine continues to ring, it means the BT PaperJet 45 has already answered the call. You can interrupt the ringing of the fax by pressing on the telephone.

Faxes are poor quality.

If you are sending faxes with fine detail or photographs, you may need to change the resolution – press

FINE

PHOTO

. See page 19.

Is the original document poor quality? Try adjusting the contrast for light or dark originals, see page 19.

Test your machine by making a copy.

Black lines appear on faxes and copies.

If lines appear on faxes you send or on copies, clean the scanner, see page 56.

If lines appear on faxes you receive, ask the sender to clean their scanner.

Copy is blank.

Check the document is loaded the right way around – printed side facing the front.

Machine begins to ring, pauses then rings again.

This is normal, the fax machine monitors the incoming call and if it recognises it as a voice call the machine continues to ring.

Display shows

NO CONNECTION

REDIAL FAILED

Is the telephone line cord plugged in? Check the connections and try again.

Help

Display shows

NO PHONE LINE

Check your machine is installed correctly.

Display shows

NO DIAL TONE

Check your telephone line cable is plugged into the socket marked LINE on your BT PaperJet 45.

Display continually shows

BUSY

or faxes you send are constantly

interrupted.

Try sending the fax using the button so you can hear the progress of your call.

Press and dial the number manually. If the recipient is using an answering machine, wait until you hear the tone after the recorded message, then press .

When you answer the phone you hear the fax tones or silence.

Your machine is receiving a fax. Press – or if answering on an attached phone, press – then replace the handset.

Display shows

EXTERNAL PHONE

and the light flashes.

Indicates a separate phone connected to the BT PaperJet 45 line cord socket is being used.

Cannot fix a recurring problem.

Try unplugging your machine from the mains power, wait at least 10 seconds, then switch the power back on again. If the fault still recurs, call the Helpline.

Cordless handset

No dial tone

Place the handset on the cradle and wait at least 12 hours until the batteries are fully charged.

Still cannot hear a dial tone.

You may be out of range. Try bringing the handset closer to the fax machine.

Your batteries may be worn out. You will need to install new NiMH AAA batteries.

Cannot send text

Check send Service Centre number is correct including 1470 prefix, see page 31.

Check call barring (option 4) is not activated on your line if you have the call barring service rented from BT.

Cannot receive text

Check receive Service Centre number is correct, see page 31.

Ensure you have subscribed to a Caller Display service and that it is active. You can check this by noting if your phone displays data regarding your caller’s number when you receive an incoming call.

You are only receiving incoming messages as voice text

May be due to your telephone line being de-registered. Text the word Register to 00000. You will receive a confirmation message back. This assumes that your Caller Display service is active and working on your line.

Help

Calls from the SMS server cause the ringer to chirp

Cable Networks (typically NTL/Telewest) deliver a single burst of ringing before the data which identifies the call as a text.

Contact BT if delivery of night calls causes a disturbance. A personal delivery times profile can be set-up.

Help

Further help and advice for SMS related queries on BT lines:

BT Residential customers – call 151, choose option 2, when prompted by the Fault Management Service select option 2, input your phone number on the handset and wait to speak to a customer adviser.

BT Business customers – call 154, choose option 2, when prompted by the Fault Management Service select option 2, input your phone number on the handset and wait to speak to a customer adviser.

For other telephone service providers please contact their customer services.

General sales enquiries:

BT Residential lines – call 150.

BT Business lines – call 152.

For other telephone service providers please contact their customer services.

Billing enquiries:

Refer to the telephone number shown on your telephone bill.

Help

BT PaperJet Helpline

0870 241 6538

Call the dedicated BT PaperJet Helpline:

if you are having difficulties using your BT PaperJet 45.

The Helpline will be open from

8.30am to 5.30pm Monday to Friday, except for UK public holidays, and

9.00am to 2.00pm on Saturdays.

Other functions and services available from the SMS service

By sending the following commands to the BT text self administration facility you can control functions and capabilities in your SMS machine and the way messages are handled.

Press the button then press or to display

SEND SMS

, then

press . Display shows

TEXT

. Type in the following commands (depending upon what you wish to do) and then press . Press again and enter 00000. Press to send.

This will enable you to opt out from receiving voice text messages.

Turns off the opt out option.

Turns on permanent voice text message delivery to your phone. This means all incoming text is delivered as voice text.

Turns off permanent voice text message delivery.

If you are sending a message from a fixed line phone to another fixed line phone.

Forces a message sent to be delivered as voice text even though the recipient may have an SMS enabled phone and usually receives written text.

This command is inserted at the start of the message and applies only to that message, e.g. “Hello I will be home late”.

If you are sending a message from a fixed line phone and require a status report.

Will allow a status report to be sent back to you when you have sent a message to confirm delivery. Place at the start of your text message. Write the message and send it. You will receive a reply text back to your phone giving the status report for that message.

General information

Safety

General

Your BT PaperJet 45 should be placed on a level and stable surface at least 10cm away from other electrical equipment.

Do not place it in direct sunlight or near a radiator, heater or air conditioning unit. Do not allow it to become dusty or come into contact with water or chemicals.

Make sure air can circulate freely around your BT PaperJet 45. Do not cover or use in very enclosed spaces. Do not place your machine on soft surfaces such as beds, duvets, cushions, sofas or carpets as there is a risk of overheating.

Do not touch telephone wires or mains cables where the insulation is missing or damaged unless they have been disconnected.

Do not attempt any repairs. This could expose you to high voltages or other risks. Contact the helpline for all repairs.

Do not expose to rain or any other form of moisture. There is a risk of electric shock or fire. If any liquid is accidentally spilled into your machine, immediately remove the mains power plug and have the BT PaperJet 45 inspected professionally.

Do not submerge any part of the product in water and do not use in damp conditions, such as bathrooms.

There is a slight chance that your BT PaperJet 45 could be damaged by an electrical storm. We recommend that you unplug the power and telephone line cord for the duration of the storm.

Do not expose to fire, explosive or other hazardous conditions.

Cleaning

Unplug your BT PaperJet 45 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product.

Cleaning the exterior.

Simply clean the casing with a damp (not wet) cloth or anti-static wipe. Never use a dry cloth as this may cause a static shock.

Cleaning the scanner glass.

1. Open the paper feed flap and pull out any paper. Close the flap again.

2. Remove the handset and open the control panel cover until it clicks into place.

General information

3. Open the scanner cover by pressing in the two lugs. The cover opens downwards.

4. Use a soft, lint free cloth to gently wipe the scanner glass on top (A) and the white strips (B).

5. Close the scanner cover on the left and right making sure it clicks into place.

General information

6. Close the control panel so until it clicks into place and replace the handset.

You can now insert paper again.

Guarantee

FOR ASSISTANCE CALL THE HELPLINE ON 0870 241 6538 quoting the model and serial number

1. In the event that the Helpline is unable to resolve a problem over the phone, the following will apply:

I. The Helpline will require the customer to provide details of where

the BT PaperJet 45 was purchased, date of purchase and method of payment.

II. If the fax was purchased within 28 days a brand new replacement

BT PaperJet 45 will be despatched by courier to the customer.

III. If the product was purchased more than 28 days ago and within

the guarantee period, a ‘loan’ BT PaperJet 45 will be despatched by courier to the customer.

General information

2. If 1 (III) applies, the original fax will be repaired free of charge subject to the conditions in clause 5. BT’s normal repair times for most faults is 14 days. If the fax is beyond economical repair we will replace it with a brand new BT PaperJet 45. On completion of repair the customer will be contacted and given the option of the return of the original repaired fax and free collection of the loan fax or at the customer’s choice retention of the loan fax.

3. A new or loan fax will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but will agree a delivery time with the customer. On delivery of the new loan or repaired fax as appropriate, the customer must promptly replace it in the box with the faulty fax or loan fax to enable the courier to return the fax to BT.

4. If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax.

5. This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation. The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax. In such circumstances the Customer will be sent a condition report with a choice of either (a) paying the cost of repair of the faulty fax or (b) the carriage charges incurred in having the original fax returned unrepaired and the loan fax collected

6. The liability of BT under the terms of the guarantee is limited to the exchange of the fax or the repair and return of the original fax

7. Excluded from this guarantee are accessories, consumables, e.g. ink film.

8. This guarantee applies to the original customer only and is not transferable.

9. This guarantee does not affect the customer’s statutory rights.

General information

For your records

Date of purchase:

Place of purchase:

Serial number:

For guarantee purposes proof of purchase is required so please keep your receipt.

How many fax machines/telephones can you have?

All items of telephone equipment have a Ringer Equivalence Number (REN), which is used to calculate the number of items which may be connected to any other telephone line. Your BT PaperJet 45 has a REN of 1. A total REN of 4 is allowed. If the total REN of 4 is exceeded, the telephone may not ring.

With different fax/telephone types there is no guarantee of ringing, even when the REN is less than 4.

Switchboard compatibility

This product is intended for use within the UK for connection to the public telephone network and compatible switchboards, which support tone dialling and timed break recall. If in doubt please consult your service provider.

Switchboard external line access code

You may need to enter an access code (e.g. 9) in order to get an outside line. So that the switchboard has time to pick up an outside line, you may also need to add a Pause after the access code.

Set access code

1. Press , then . Press or until the display shows

PABX: YES

. Press to confirm the setting.

2. Enter the access code you need to get an outside line (e.g. 9) and press . Now press or to display

CHECK: YES

. Press .

Your BT PaperJet 45 automatically checks that the line connection works. If it is,

CHECK OK

is displayed briefly. If the check is not successful

NO PHONE LINE

is shown and you are prompted to repeat these steps. You should check the access code and that the BT PaperJet 45 is connected to the telephone line.

Technical information60

If you still have problems connecting to a switchboard, contact the BT PaperJet Helpline on 0870 241 6538.

R&TTE

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.

A copy of the certificate can be obtained from the Helpline 0870 241 6538.

Technical information

Ofﬁces worldwide

The telecommunications services described in this publication are subject to availability and may be modiﬁed from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

© British Telecommunications plc 2004. Registered Ofﬁce: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. BT PaperJet 45 UG (06/04) 5 Designed and produced by The Art & Design Partnership Ltd. Printed in Austria.

Visit us at www.bt.com

BT PAPERJET 45 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual