BT On-Air DECTfax User Manual

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BT On-Air DECTf@x Plus

F@x machine and digital telephone system

User guide

This equipment is not designed for making emergency telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

This product is intended for connection to analogue public switched telephone networks

and private switchboards in the United Kingdom.

Open this page for an ‘At a glance’ guide to your On-Air DECTf@x Plus

This equipment is not designed for

making telephone calls when the

power fails.

Alternative arrangements should be

made for access to emergency services.

EXT

Handset functions

Up/Down. Lets you move through the options and lists.

Clear.

OK button. To confirm settings.

Redphone. To end a call and turn the power off.

Greenphone. To answer a call and switch the power on. Redial button. Lets you redial up to 20 of the last

numbers called.

Intercom. Enables internal calls and call transfer between handsets.

Recall. For use with Switchboards and BT Select Services.

Handset display icons

Battery. Shows the status of the handset battery. Silent mode. Displayed when the handset ringer has

been switched off.

In Use. Shows that the handset is in use. In Range. Indicates that you are in range of the base

station.

EXT External Call. Displayed during an external call.

INT Internal (Intercom) Call. Displayed during a call with

another handset (an internal call).

- 1 - Handset number. Unread messages.

Messages played.

1 Memory number.

At a glance

- 1 -

EXT

INT

Redial Intercom

Recall

Redial

Intercom

Recall

Redial Intercom

Recall

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Resolution button

Adjusts the resolution at which your DECTfax Plus sends documents.

Erase button

Used to delete messages. Enables you to exit the current function in the programming menu and delete calls from the calls list.

Tel Fax Tad button

Sets the machine to receive phone calls, phone calls and faxes or phone calls, faxes and voice messages.

§©

buttons

Moves the cursor left and right and allows you to go through the on-screen menus.

¶Ä

buttons

Scroll up and down through the on-screen menus.

OK Menu button

Accesses the on-screen function menus. Confirms an entry option or change.

- button

Decreases the ringer volume and the loudspeaker volume.

+ button

Increases the ringer volume and the loudspeaker volume.

Hands free button

Used to make calls without using the handset.

Redial button

Automatic redial of the last number dialled.

Recall button

Inserts a pause within a telephone number when dialling an external line through an internal switchboard, used for intercom and call transfer functions.

Directory button

Used to store and dial numbers in the memory.

Web Directory button

Access to web services directory.

Fax button

Prints out received faxes.

Play button

Plays your answering machine messages.

Start button

Sends faxes.

Stop button

Stops any operation in progress. Enables you to exit the menu mode. Any changes which were not confirmed will not be saved.

@ (INTERNET) key

Transmission of faxes via Internet.

QWERTY keyboard

For entering names and text and for accessing names.

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BT On-Air DECTf@x Plus

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Hints and tips boxes

In this user guide, we’ve included helpful tips and useful notes. These are shown in grey boxes.

At a glance 3 Introduction 7 Setting up 8 Using your fax machine 15 Using your handset 28 Using the answering machine 34 Using Internet functions 39 Using mailboxes 53 Using additional handsets 56 Additional features 60 Help 66 Technical information 71 Technical specification 72 Index 73

In this guide

Introduction

Thank you for choosing a BT product. We expect that you will have many years of excellent service from it.

Your BT On-Air DECTf@x Plus machine is designed for ease of use and built to the high standards demanded by BT.

Please read these instructions carefully before use and retain this user guide for future reference.

For your records

Date of purchase

Place of purchase

Serial number

(on the underside of the machine)

Purchase price

For warranty purposes, proof of purchase is required, so please keep your receipt.

Equipment

Check your BT On-Air DECTf@x Plus is complete when you unpack it. You should have:

• BT On-Air DECTf@x Plus machine with print ribbon* installed

• Power cable

• Telephone cable

• Radio module

• DECT handset

• Handset charger

* The print ribbon supplied with your BT On-Air

DECTf@x Plus is only a ‘starter ribbon’ and has a print life of about 25 pages. Standard ribbons have a print life of up to 230 pages.

Customer Helpline

If you have any problems with your On-Air DECTf@x Plus, call the BT Helpline on 0845 603 1066.

Setting up

Follow these steps to get your BT On-Air DECTf@x

Plus ready to use

1 Connecting the radio module

The radio module acts as a transmitter and receiver for radio signals to and from the handset(s). It goes at the back of the machine on the right-hand side as you face it.

1 Place the spring loaded clip at the bottom of

the module into the slot that runs along the back of the machine.

2 Clip the top part into place by pulling the

module up and towards the machine.

3 Connect the cable to the socket on the side

of the machine.

2 Connecting your On-Air DECTf@x Plus to the telephone line and mains power

1 Plug the telephone line cord into the socket

on the side of the machine, and connect the other end into the telephone wall socket.

IMPORTANT

Before installing the radio module, make sure the machine is not plugged into the mains.

2 Turn your machine upside down.

Connect the power supply cable (1) to the socket (2). Insert the power supply cord (3) to the guide groove (4). Turn your machine back over. Connect the mains plug to a wall socket.

3 When the mains power is switched on the

display shows CHECK DATE to prompt you to set the correct date and time. ‘Setting the date and time’ on page 13 shows you how to do this.

3 Inserting the output paper

1 Open the sheet feeder flap by lifting it up at

the side.

2 Lift the paper support bar.

Setting up

3 Insert up to 30 sheets of paper between

the paper guides and adjust the left paper guide (a) to the width of the paper . Press the clip (b) and allow the paper to fall down into position.

4 Charging the handset

Plug the power adaptor into the wall socket and switch on.

IMPORTANT

Use A4 paper of 80gsm. The paper should be nontransparent and not torn or crumpled.

IMPORTANT

It is important to have the document support bar raised during printing to prevent paper feeding back into the machine.

* Keep the document

support bar raised when printing

Setting up

Install the battery in the handset and charge them for at least 16 hours.

Slide off the battery cover and install the battery. Replace the battery cover.

When the battery has been charged for at least 16 hours the display will show the

symbol.

5 Customising your On-Air DECTf@x Plus

Your BT On-Air DECTf@x Plus can be customised to suit your personal requirements. You can customise your Dect/fax /plus in two ways;

Step by step - by using the

OK/Menu, and

and

buttons to scroll through the on-screen

menus. Direct access - by pressing the

OK/Menu button

and then entering the number of the required function.

Most instructions in this user guide are based on the ‘direct access’ method, which is a more effective way of operating your fax machine.

WARNING

Under no circumstances should non-rechargeable batteries be used. Only use the approved batteries. Using unapproved batteries will invalidate your warranty and may damage the telephone.

Fully discharging the batteries at least once a week will help them to last as long as possible.However, the charge capacity of rechargeable batteries will reduce with time as they wear out, so reducing the talk/standby time of the handset. Eventually they will need to be replaced. New batteries can be obtained from any BT Shop or from the helpline on 0845 601 2476.

Battery low warning

If the handset battery symbol is empty and you hear warning beeps, you will need to recharge your handset before you can use it.

Battery performance

Your handset is supplied with NiMH batteries. These need to be initially charged continuously for 16 hours to reach full charge.

Note that the battery charge icon does not indicate the correct level when the batteries are first installed. The batteries must first be fully charged.

Empty 1/3 2/3 Full

Setting up

To print out a list of all the functions of the OnAir DECTf@x Plus, which allows you to see them at a glance, along with the function codes to carry them out, see ‘Printing out the functions list’ on page 45.

There are a number of buttons which are used to access the functions of your On-Air DECTf@x Plus:

Button What it’s used for

Accesses the function menus Confirms an entry or option and selects the current menu

Exits the function menus. Any changes which were not confirmed will not be saved

Scrolls up through the menus Scrolls down through the menus Moves the cursor right or selects

a displayed menu item Moves the cursor left and deletes,

and takes you back through menu layers

Enables you to exit the current function or go back through the menus

Date and time

It is important that your On-Air DECTf@x Plus is always set to the correct date and time. This information is shown on the fax received by the addressee and is required for faxes programmed to be sent at a later date.

Setting the date and time 1 Press OK/Menu then 2 then 1 then

OK/Menu.

The display shows the date and time currently programmed.

2 Use the keypad to enter the date. For

example, for 27th May 2001, 9.15, press

05 01 09 15.

3 Press OK/Menu to confirm the entry.

Your On-Air DECTf@x Plus can now be used to send and receive faxes.

NOTE

Once the date and time have been set, if you want to make a change press OK/Menu then 2 then 1 then

OK/Menu to access the date and time setting

function.

Use the §and © buttons to move left and right through the display.

Setting up

Connecting to a switchboard

Your BT On-Air DECTf@x Plus has been preset to work on a direct exchange line (PSTN). You will not normally need to alter this setting unless you will be connecting the machine to a switchboard, or PABX. You may also need to change the setting if you are connected to a BT Home Highway line.

To change the network setting 1 Press OK/Menu then 2 then 4. The display

shows NETWORK. Press

OK/Menu, the

display shows PSTN and PABX.

2 Press the

and Äbuttons to scroll through the options. If you are connecting to a switchboard choose PABX.

3 Press OK/Menu to confirm the entry.

To set a dialling prefix

If your PABX requires a number to be dialled to get an outside line, you can program your machine to insert it automatically before dialling numbers stored in the directory.

1 Press OK/Menu then 2 then 5. The display

shows PREFIX.

Entering your own telephone/fax number

Your telephone/fax number can be printed at the top of each fax you send and displayed by the machine you are calling.

You can add your name (such as the name of your company) to be printed at the top of each fax you send.

To enter your own telephone/fax number and your name 1 Press OK/Menu then 2 then 2. The display

shows 22 NUMBER/NAME. Press

OK/Menu.

2 Use the keypad to enter your own number,

up to a maximum of 20 digits. To enter a space, use the

a +, use the +button on the alphabetic keypad.

3 Press OK/Menu to confirm the entry.

4 Enter your name using the alphabetic

keypad to type in the letters. You can enter a maximum of 20 characters.

5 Press OK/Menu to confirm the entry.

To delete a character use the §button. To insert a space use the ©button.

Setting up

2 Press OK/Menu, the display shows WITHOUT

and WITH.

3 Move the cursor to WITH and press OK/Menu

to confirm the entry. The display shows ENTER PREFIX.

Enter the required prefix and press OK/Menu to confirm the entry. The display shows NUMBER LENGTH. This allows you to set the minimum length of numbers which require the prefix and will prevent the prefix being dialled when calling internal numbers. It should be set to at least one more than the length of your longest internal number. So, if your internal numbers are all 4 digits, set it to 5.

5 Press OK/Menu to confirm the entry.

6 Press Stop to return to standby.

Ring settings

To set the number of rings before the machine answers automatically 1 Press OK/Menu then 2 then 6. The display

shows 26 NO OF RINGS. Press

OK/Menu.

2 Use the keypad to enter the number you

require (2-9).

3 Press OK/Menu to confirm the entry.

To set the ring melody 1 Press OK/Menu then 2 then 3. The display

shows 23 RING MELODY. Press

OK/Menu.

You will hear the current ringing tone and the display will show the current setting.

2 Press the

and Äbuttons to scroll through the options. You can also select WITHOUT RING to have no ringer tone at all.

3 Use the + and - buttons to select the volume.

There are 4 levels.

4 Press OK/Menu to confirm your choices.

When WITHOUT RING is selected the

TEL icon

will flash constantly in the display.

Setting up

6 Setting the receive mode

You can set your On-Air DECTf@x Plus to answer calls automatically or manually. There are two auto answer modes, to allow you to receive just telephone calls and faxes or telephone calls, faxes and voice messages.

To set the receive mode

• Press the Tel Fax Tad button to switch

between manual; phone and fax; and phone, fax and answering machine.

Tel mode

When set to Tel mode, the display shows:

All calls must be answered manually. If the call is a fax (you will hear beeps from the other fax machine), wait a few seconds and the base station will automatically switch to fax receive mode. If it does not, press # then

7 on your

handset to activate fax receive mode.

Tel/Fax mode

When set to Tel/Fax mode, the display shows:

Your BT On-Air DECTf@x Plus will automatically answer calls, without ringing, and determine whether an incoming call is a fax or a phone call.

After answering, if fax tones are not detected, the base station and your handset(s) will ring. If you do not take the call within 30 seconds, the answer machine will switch on and prepare to receive a message.

Tel/Fax/Tad mode

When set to Tel/Fax/Tad mode, the display shows:

If a call is unanswered, the call will be taken first by the answering machine. If the call is a fax it will be received automatically.

Your On-Air DECTf@x Plus machine is now fully set up for use. To make any changes to your settings, simply repeat the procedures.

Using your fax machine

Sending a fax

To send a fax 1 Open the sheet feeder flap (if not already

open) and raise the document support bar.

2 Place the document(s) face down into the

document feeder and adjust the left-hand guide (a) to the width of the paper if necessary. The display will show READY when the documents are correctly placed.

3 Dial the fax number you require. You can

dial manually or use the On-Air DECTf@x Plus directory, see page 19.

WARNING

Do not put paper into the machine if:

- it has paper clips, staples or any metal attachment

- it is wet with ink, paste or correcting fluid

- it is too thick or too thin and flimsy

- it has sellotape or other paper stuck on it

You can delete digits using the § button.

The document feeder will take a maximum of 5 sheets. If you are sending more than one sheet, the feeder will automatically take from the bottom of the pile.

Resolution

You can adjust the resolution at which your OnAir DECTf@x Plus sends documents. There are three settings:

Resolution Use with

Normal Documents which do not (Default) contain fine detail eg

a page of text

Fine Documents which include

small characters or drawings

Photo Documents which include

pictures. Colours will be shown in shades of grey.

To adjust the resolution 1 Place the document in the document feeder. 2 Press Fine Photo. An arrow will appear in

the display positioned above the word

FINE.

3 Press Fine Photo again to toggle between

the settings

FINE, PHOTO and NORMAL

Using your fax machine

4 Press Start. The display shows MEM PG 1,

then CALLED NUMBER and begins to send the document.

If the number dialled is engaged, your On-Air DECTf@x Plus will automatically redial the number, after a few minutes. You can redial the number yourself by pressing the

Start button.

With call monitoring

1 Place the document to be sent in the sheet

feeder.

2 Press the Hands Free button. The display

shows HANDS FREE. You will hear the dialling tone.

3 Dial the number you require. 4 Press Start to start sending the fax.

If there is an answering machine at the other end, press Start towards the end of the outgoing message.

After the document has been sent, the resolution setting returns to NORMAL.

Using your fax machine

Delayed send and broadcasting

This allows you to send a fax automatically at a preset time, within the next 24 hours. It also allows you to send a fax to up to 10 different numbers.

To use delayed send and broadcasting 1 Enter the number that you want to send to. 2 If you want to send to more than one number

press the

CALLED PARTY 2. You can enter up to ten numbers using the

next entry.

3 When you have finished entering the

numbers press the

OK/Menu button. The

display shows SEND AT and the current time, with the first digit flashing so that you can enter the time at which the fax is to be sent.

4 Enter the time, using the 24 hour clock at

which you want the fax to be sent then press

OK/Menu. To send the fax immediately, just

press OK/Menu without entering a time.

5 If you have entered only one fax number the

display shows three options (use the

button to see the third): MEMORY, PAPER FEEDER and TYPE MESSAGE. If you have

entered more than one fax number the display shows two options: MEMORY and TYPE

MESSAGE. MEMORY means - the fax that you are sending

will be scanned and sent from memory. PAPER FEEDER means - the fax will be held in the paper feeder until the On-Air DECTf@x Plus is ready to transmit it. TYPE MESSAGE means - you can send a fax by typing in a message instead of scanning pages.

6 Press OK/Menu to confirm your selection.

7 The display gives you two further options

when you have chosen MEMORY or TYPE MESSAGE:

WITH HEADER PG

The document is sent with a fax header sheet which shows your name, the number you are sending to and the number of pages. If selected, the display will show KEY YOUR TEXT. You can type in a text message using the alpha keypad and dialling keypad for numbers

If the number you want to call is stored in the directory press the first letter of the name on the alpha keypad. The first name starting with this letter will be displayed. If thisis not the one you want, use the Äbutton to scroll to the required name.

Using your fax machine

This will be printed as a message on the header page and can be up to 800 characters.

WITHOUT PAGE The document is sent without a

header sheet.

Press OK/Menu to confirm your selection.

8 If you selected MEMORY or PAPER FEEDER,

the display will now show NB PAGES.

9 Enter the number of pages you will be

inserting into the document feeder and press

OK/Menu to confirm. The display will now

show INSERT DOCUMENT.

10Place the document to be sent in the

document feeder and press

OK/Menu. The

fax will proceed automatically.

11If you selected TYPE MESSAGE and WITH

HEADER PG, the fax will now be sent

automatically.

12If you selected TYPE MESSAGE and WITHOUT PAGE,

the display will show KEY YOUR TEXT. Y ou can type in the text of your fax, up to 800 characters, using the alpha keypad and dialling keypad for numbers. Press

OK/Menu when you have

finished. The fax will proceed automatically .

Call back

Call back allows you to interrupt a fax to speak to the person at the other end.

To use call back 1 While the document is being sent or

received is complete, press

Hands Free.

The display will alternate between TRANSMIS, if a document is being sent, or

RECEPTION, if a

document is being received and

PHONE.

2 When the page that is being sent has gone

through, the other person’s telephone will ring and if they pick up, your handset will then ring.

3 Answer the handset as normal and speak.

Receiving a fax

You can set your On-Air DECTf@x Plus to print faxes as they are received or incoming faxes can be stored in the memory , up to 54 Slerexe* pages, and printed out at a later date. The default setting is for memory receive to be switched on.

To switch off memory receive

When memory receive is off, you must ensure paper is in the sheet feeder.

1 Press OK/Menu then 3 then 5. The display

shows 35 MEM RECEIVE.

* Slerexe is the name for the standard fax page.

Using your fax machine

2 Press OK/Menu. The display shows two

options:

YES Incoming faxes are stored in the

memory, even if there is paper in the sheet feeder. This is the default setting.

NO Incoming faxes are printed as

they are received. If there is no paper in the sheet feeder, the faxes are stored in the memory.

3 Use the

and Äbuttons to select NO. Press

OK/Menu to confirm the change.

To print out received faxes

When you have faxes stored in the memory the

Fax button light will flash. You can print in

normal mode or economy mode.

Norm al

• Make sure you have paper in the sheet

feeder. Press the

Fax button. The stored

faxes will print out.

Economy

This allows you to print out messages reduced by 50% vertically so that two pages fit onto one A4 printout.

1 Press OK/Menu then 5 then 7. The display

shows FAXES INMEM.

2 Press OK/Menu. Select ECONOMY. You can

toggle between ECONOMY and NORMAL using the

and Äbuttons.

3 Press OK/Menu to confirm the setting and

the stored faxes are printed in reduced size.

If you answer a call on a telephone that is on the same line as the On-Air DECTf@x Plus, and the call is a fax, you activate the On-Air DECTf@x Plus by pressing # then 7 on the telephone keypad then hanging up the telephone when you hear the tones from the On-Air DECTf@x Plus.

This function works only when printing faxes of two pages or more stored in memory. This function cannot be permanently set, you have to request it each time you print.

To store a number in the directory 1 Press OK/Menu then 1 then 1. The display

shows 11 ADD NAME.

2 Press OK/Menu. The displays shows NAME.

Enter the recipient’s name using the alphabetic keypad.

3 Press OK/Menu. The displays shows

NUMBER. Enter the recipient’s number using the numerical keypad.

4 Press OK/Menu. The displays shows E-MAIL.

Enter the recipient’s e-mail address (if necessary).

5 Press OK/Menu. The display shows WITH

MEMO and WITHOUT MEMO.

You now have the opportunity to record a short voice message which will be played over the speaker of your machine when you receive a call from this caller (you have to subscribe to a Caller Display service to use this feature).

If you have created any mailboxes, before printing you will be asked to enter a mailbox number.

4 Enter the mailbox number you want to print

from, or enter 0 to print from the main memory.

5 Press OK/Menu to confirm the setting and

the stored faxes are printed in reduced size.

Fax memory full

When there are too many faxes in the memory the machine can no longer store any additional faxes. The display will show MEMORY FULL.

To clear space in the memory

• Press the Fax button. The stored faxes will

be printed and subsequently deleted from the memory.

Using the directory to store and dial numbers

Your On-Air DECTf@x Plus can store up to 100 names and numbers in its directory. You can then quickly dial a number from the directory after entering its memory number or letter.

Using your fax machine

To dial a number stored in the directory

This can be to send a fax or to make a hands free phone call.

1 Enter the first few letters of the recipient’s

name using the alphabetical keypad. For example, if you want to call YOUNG enter

Y. The first name beginning with Y appears.

If it is not YOUNG,for example YATES use the

button to scroll through the entries or enter O to display the first name beginning YO.

2 To send a fax load the document to be sent

and press

Start. The fax will automatically be

sent to the required number.

3 To make a hands free call, press the

Hands Free button.

To print out a list of names and numbers stored in the directory

• Press OK/Menu then 1 then 2 then Start.

To edit entries in the directory

1 To edit an entry press OK/Menu then 1,

then

3. The display shows 13 MODIFY.

6 Use the

or Äbuttons to select WITH MEMO if you wish to record a message. Select WITHOUT MEMO if you don’t.

7 Press OK/Menu. If you have selected WITH

MEMO, the display will say PLEASE OFF HOOK. At this point you must press the

green phone

button on your handset and record the message (up to 5 seconds long). Once the Message has been recorded it will be played back to you and then the display will return to the ADD NAME option. If you have selected the WITHOUT MEMO option, the display will return directly to the ADD NAME option.

8 Press OK/Menu to add another entry, or

press

Stop to return to standby.

To insert a pause

If you need to insert a pause in a stored number, press the

Recall button to insert a

pause before keying in the telephone number. A pause is shown in the display as a /.

To edit numbers stored in the directory

You now have the opportunity to record a short message which will be played over the speaker of your machine when you receive a call from this caller (you have to subscribe to a Caller Display service to use this feature).

• If you choose WITH MEMO, and if there is no

voice message already associated with the record, you must record one. The display shows PLEASE OFF HOOK. Use the handset to record the voice message (up to 5 seconds long), then hang up. The display now shows PHONE CALL and FAX CALL.

• If you choose WITH MEMO, and if there is

alr

eady a voice message associated with the

record, the display shows KEEP MEMO and NEW MEMO. Use the

and Äbuttons to scroll

through the options and press

OK/Menu to

select an option:

• If you choose KEEP MEMO, the voice message

associated with the record is kept. The display now shows PHONE CALL and FAX CALL.

• If you choose NEW MEMO, you can record a

new voice message. The display shows PLEASE OFF HOOK. Use the handset to record the voice message (up to 5 seconds long), then hang up.

Using your fax machine

2 Press OK/Menu. The display shows MODIFY

and the first name in the directory. Use the

and Äbuttons to scroll through the entries until you reach the name you want to alter. Press

OK/Menu to select the name,

then use the

button to delete letters.

3 Press OK/Menu. The display shows the

number that was entered with that name, which you can also modify.

4 Press OK/Menu. The display shows the

e-mail adress that was entered with that name, which you can also modify.

5 Press OK/Menu. The display shows the

short number automatically attributed to the recipient which you can also modify (to a number that has not already been allocated).

6 Press OK/Menu. The display shows 1 WITH

MEMO and 2 WITHOUT MEMO.Use the

and

buttons to scroll through the options and press

OK/Menu to select the option.

Using your fax machine

• If you choose WITHOUT MEMO, the display

now shows PHONE CALL and FAX CALL (if there was a voice message associated with the record, it is deleted).

7 At this point, you can customise the ringing

tone for calls received from this contact. You have to subscribe to a Caller Display service to use this feature and DECTf@x Plus has to be set to Tel/Fax mode.

8 Use the

and Äbuttons to scroll through

the options and press

OK/Menu to select an

option. If you normally receive voice calls from this contact, choose PHONE CALL. If you normally receive fax calls from this contact, choose FAX CALL.

• If you choose PHONE CALL, the display

shows MELODY NO X, which is the current ringing melody setting. Use the

and

buttons to scroll through the options and press

OK/Menu to select an option. The

display shows MODIFY.

• If you choose FAX CALL, the display shows

MODIFY (you can’t set the ring tone because

unit does not ring to fax calls).

9 Press OK/Menu to mofify another entry or

press

Stop to return to stanby.

To delete an entry in the directory

1 To delete an entry press OK/Menu then 1,

then

4. The display shows 14 CANCEL.

2 Press OK/Menu. The display shows CANCEL

and the last name in the directory. Use the

and Äbuttons to scroll through the entries until you reach the entry you want to delete, then press

OK/Menu to delete it, then

OK/Menu again to confirm the deletion.

Activity Reports

The On-Air DECTf@x Plus will record details of the last 30 fax transactions.

To manually request fax details

• Press OK/Menu then 5 then 2 then OK/Menu.

Polling

Polling is an operation in which another fax machine retrieves a fax from your machine, or your machine retrieves a fax from another machine.

To set up faxes to be polled by another machine 1 Make sure the fax icon is displayed (see

‘Setting the receive mode’ on page 14).

2 Place a document into the sheet feeder. 3 Press OK/Menu then 3 then 3. The display

shows 33 SEND POLLING

4 Press OK/Menu.

The display shows two options:

SINGLE POLLING

The document is deleted after it has been polled

Send reports

You can set your On-Air DECTf@x Plus to print out a report of your fax transmissions. There are three settings:

Report setting What is printed

ALWAYS a report is printed after

every fax

OFF no report will be printed

(this is the default setting).

ERROR ONLY a report will only be printed

to record a failed transmission

To change the send report setting 1 Press OK/Menu then 2 then 8. The display

shows 28 SEND REPORT

2 Press OK/Menu. The display shows the

current setting - the default setting is off.

3 Use the

and Äbuttons to scroll through

the options. Press

OK/Menu to confirm your

choice.

Using your fax machine

To print out a report of the last activity, press

OK/Menu then 5 then 2 then Start.

Using your fax machine

MULTI POLLING The document can be

polled indefinitely until deleted from the memory (see ‘To cancel a timed job’ on page 26).

5 Use the

and Äbuttons to scroll through

the options and press

OK/Menu to select the

option.

6 Use the

and Äbuttons to scroll through the options: PAPERFEEDER (only with Single Polling), MEMORY or TYPE MESSAGE.

7 Press OK/Menu to select the option

displayed. If you choose PAPERFEEDER the display returns to standby and alternates with DOC TOBE POLLED. When the machine that is going to poll your document calls up, the document will automatically be sent.

If you choose MEMORY the display will show SINGLE POLLING. Press the

display the available options: SINGLE POLLING and MULTI POLLING. Choose SINGLE POLLING to delete the document from

memory after it has been polled; choose MULTI POLLING for the document to be held in the memory and polled by several fax machines.

If you choose TYPE MESSAGE you can type in the text of your fax, up to 80 characters, using the alpha keypad and dialling keypad for numbers.

8 The display shows NB PAGES. Enter the

number of pages to be transmitted.

9 Press Start. The display shows DOC TO BE

POLLED.

To poll faxes from another machine 1 Press OK/Menu then 3 then 2. The display

shows 32 RCVE POLLING

2 Press OK/Menu. The display shows CALLED

PARTY.

3 Enter the fax number of the machine you

want to poll the document from. If you want to poll from more than one number press the

shows CALLED PARTY 2. You can enter up to six numbers using the

next entry.

4 For immediate polling press Start.

Your On-Air DECTf@x Plus calls the other machine.

5 To set your machine to poll at a specified

time, press

OK/Menu, enter the polling time

and press

OK/Menu to confirm the entry.

Timed jobs

You can set your On-Air DECTf@x Plus to manage timed jobs like delayed send, broadcasting and polling. Your On-Air DECTf@x Plus can print out a list of timed jobs, cancel a job, carry out a timed job immediately, modify a job or print out a document waiting to be sent.

To print out a list of timed jobs 1 Press OK/Menu then 8 then 4 then 5. The

display shows 845 PRINT LIST.

2 Press OK/Menu. A list showing the

characteristics of each job will print out.

To cancel a timed job 1 Press OK/Menu then 8 then 4 then 3. The

display shows 843 CANCEL JOB.

2 Press OK/Menu.

The different types of timed jobs displayed are:

TX Delayed send job DOC Document to be polled by

another machine

POL Timed polling job

3 Use the

and Äbuttons to scroll through

the jobs. Press

OK/Menu to select the job to

be cancelled.

4 Press OK/Menu to confirm your choice.

Using your fax machine

The display will show the time and fax number of the next job to be sent.

Using your fax machine

It can be helpful to print out a document in order to check it.

To start a timed job immediately 1 Press OK/Menu then 8 then 4 then 1. The

display shows 841 START JOB.

2 Press OK/Menu to bring up the list of timed

jobs.

3 Use the

and Äbuttons to scroll through the jobs.

4 Press Start to perform the selected job.

To modify a timed job 1 Press OK/Menu then 8 then 4 then 2. The

display shows 842 MODIFY JOB.

2 Press OK/Menu to bring up the list of timed

jobs.

3 Use the

and Äbuttons to scroll through

the jobs. Press

OK/Menu to select the job to

be modified.

4 Make the changes as necessary and press

the

OK/Menu button to confirm the changes.

To print out a timed job

1 Place paper in the printer sheet feeder. 2 Press OK/Menu then 8 then 4 then 4. The

display shows 844 PRINT DOC.

3 Press OK/Menu to bring up the list of timed

jobs.

4 Use the

and Äbuttons to scroll through the

jobs and press

Start to print the selected job.

Using your handset

Switching the handset on and off

Your handset must be switched on before you can use it to make or receive calls.

To switch the handset on 1 Press the green button. The display shows

the handset number. You can now make and receive calls.

To switch the handset off

• Press and hold the red button until the

screen goes blank. The handset is now switched off. When switched off, the handset cannot receive calls.

Making and receiving calls

When making a call, your handset must be in radio contact with the base station; the display will show the handset’s registration number, for example - 1 -.

To make a call 1 If the handset is not switched on, press the

green button.

2 Press the green button again. The display

shows the

Talk icon. The base unit display

shows HANDSET ON LINE.

3 Listen for a dialling tone and then dial the

number you require.

IMPORTANT

In order to use your On-Air DECTf@x Plus handset the radio module must be connected to the base unit and the base unit must be connected to both the telephone line and power socket (see steps 1 & 2 of ‘Setting up’ on pages 8 and 9).

IMPORTANT

The new handset may not be charged. It takes up to 16 hours to charge completely.

Using your handset

4 To end the call, press the red button.

You can dial the number before pressing the

green button:

1 Dial the number you want to call.

Use the

C button to delete numbers to make

sure you don’t dial a wrong number.

2 Press the green button. The number entered

is dialled after a few seconds.

To receive a call 1 When your handset rings press the green

button.

2 Press the red button to hang up after the call

is over.

Answering mode

You can set the handset to automatically answer and finish calls when you remove and replace the handset in the charger. There are 3 settings: Mode 0: the feature is off and you must always press the

green button to answer a call and the

red button to end a call.

Mode 1: lift the handset from the charger whilst it is ringing and it will automatically answer the call. Replacing the handset in the charger will end the call. Mode 2: you must always press the

green

button to answer a call but replacing the handset in the charger will end the call.

To choose the mode 1 Press OK. The display shows F (function).

Then press

8. The display shows F8 and the

current mode setting (0 , 1 or 2).

2 Use the ▲ or the ▼ button to change the

mode.

If you hear beeping from the handset while you are using it, it means that the battery is running low and needs charging.

If you hear fax tones when you answer the handset pressing # then 7 will automatically transfer the signal to the fax machine.

NOTE

If the handset is not in the charger then you must always press the green button to answer a call and the red button to end a call.

Using your handset

3 Press OK to confirm your choice. The

handset beeps.

Earpiece volume

To adjust the volume in the earpiece 1 During a phone conversation, press ▲ to

increase the volume and

▼ to decrease it.

Secrecy

While making a call you can stop the other person hearing you talk to someone in the same room as you.

1 During a call, press C on the handset.

You can now talk without the other caller hearing you.

2 Press C again to switch secrecy off.

Last number redial

The handset will store your recently dialled numbers (up to 200 digits in total).

1 Press the Redial button. The display will

show the last number dialled.

2 Use the ▲ or the ▼ button to scroll through

the numbers stored.

3 When you see the number you want to call,

press the

green button and the number will

dial automatically.

Ring melody and volume

You can choose from five ring melodies.

To change the ring melody 1 Press OK then 3. The display will show a

number from 1 to 5 and at the same time play that melody.

2 Use the ▲ or the ▼ button to move from

melody to melody.

3 Press OK to confirm your choice.

NOTE

Whilst secrecy is enabled a C is shown in the display.

Redial

To adjust the ring volume

Your On-Air DECTf@x Plus handset has four ring volume settings.

1 Press OK then 2.

2 Use the ▲ and the ▼ buttons to choose the

volume setting you want.

3 Press OK to confirm your choice.

To switch off the ring tone 1 Press OK then 1.

2 By pressing the ▲ or the ▼ button you can

switch the ring tone off or on. When it is off the display shows the RINGER OFF icon.

3 Press OK to confirm your choice.

Using the handset directory

Each handset has a directory that can store up to 20 numbers of up to 20 digits each. Each number will have a two-digit reference number, from 00 to 19.

To store a number 1 Press the ▲ or the ▼ button. The display

shows MEM.

2 Enter the two-digit number under which you

want to store the phone number, for example

00, then press OK.

Alternatively you can use the

▲ or ▼ button

to scroll through the two-digit numbers.

3 Enter the telephone number you want to

store using the keypad. Press the

C button

to delete incorrectly entered digits.

4 Then press OK to confirm the entry. The

handset beeps and displays the stored number. The handset returns to standby after about 20 or 30 seconds, or you can use the

C button to return to standby

immediately.

If you are on a PABX exchange (switchboard) you may need to have a pause in the stored number.

Use the button for this. The pause is shown on the display as .

Recall

Using your handset

To change a stored number 1 Press the ▲ or the ▼ button.

2 Enter the two-digit memory number or

scroll through the stored numbers until you reach the phone number you require.

3 Press OK when you have the number

displayed then use

C to delete the number.

4 Enter the new phone number. 5 Press OK again to confirm the change.

To dial a number from the directory

There are two ways to do this: you can display either the two-digit reference number, or the telephone number itself.

To display the telephone number

1 Press the ▲ or the ▼ button to access the

memory.

2 Use the ▲ and ▼ buttons to scroll through

the telephone numbers until you see the one you want.

3 Press the green button and the number will

dial automatically.

To display the reference number

1 Press the ▲ or the ▼ button.

2 Enter the reference number you require, for

example

07.

3 Press the green button and the number will

dial automatically.

To dial a number from the base station directory 1 Press the INT button on the handset.

You can dial from the memory directly by entering the two-digit reference number followed by #. For example 07 then # will immediately dial that telephone number.

The display shows up to 12 digits. If the number has more than 12 digits, use the ✱ and # buttons to scroll backwards and forwards through the number.

Intercom

Call timer

After you have finished a call you can check the length of the call.

To check the duration of a call 1 When you have finished a call, press the C

button. The display shows the length of the call in hours, minutes and seconds. The display will return to normal after a few seconds.

2 To clear the call duration, press the C button

again while the call duration is being shown. The display will return to 00 00 00.

2 Use the ▲ and ▼ buttons to scroll through

the telephone numbers until you see the one you want. (Names will not be displayed at the handset).

3 Press the green button and the number will

dial automatically.

Keypad tones

The handset is preset to have no keypad tones. You can switch on and adjust the volume of the tones.

1 Press OK then 5, the display will show 3

dashes.

2 Use the ▲ button to increase the volume.

The display will show 1, 2 or 3 blocks.

3 Use the ▼ button to decrease the volume or

switch the tones off (3 dashes).

4 Press OK to confirm your choice.

Using your handset

Answer mode

Your On-Air DECTf@x Plus also operates as an answering machine. The answering machine has two basic modes:

Answer and The answering machine plays record your outgoing message and

then callers can leave a message or send a fax.

Answer only The answering machine plays

your outgoing message then switches to fax receive mode. Callers can send a fax but not leave a voice message.

Your On-Air DECTf@x Plus is preset to Answer and record mode.

To change the answer mode 1 Press OK/Menu then 4 then 5. The display

shows 45 ANS MODE.

2 Press OK/Menu. The display shows

451 RECORD UNIT and 452 ANSWER ONLY.

3 Use the ▲ and ▼ buttons to change between

the options. To set Answer and record select 451 RECORD UNIT. To set Answer only select 452 ANSWER ONLY.

4 Press OK/Menu to select the option.

To switch the answering machine on and off

• Press the Tel Fax Tad button until the

display shows the answering machine icon. The answering machine is now switched on.

• To switch the answering machine off press

the

Tel Fax Tad button until the answering

machine icon is not visible in the display. The answering machine is now switched off.

Recording your outgoing message

Your BT On-Air DECTf@x Plus is supplied with a pre-recorded outgoing message. You can replace it with your own message if you wish.

Using the answering machine

To record an outgoing message for Answer and record mode

This message can be up to 20 seconds long.

1 At the base station - Press OK/Menu then 4

then 1. The display shows 41 RECORD OGM.

2 Press OK/Menu. The display shows 411 OGM.

3 Press OK/Menu. The display shows

PLEASE OFF HOOK OGM.

At the handset - Press the green button and start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

5 Press the red button on the handset to stop

recording. The base station replays the recorded message before returning to standby.

To check your OGM, press

OK/Menu then 4

then 2 then 1 and OK/Menu.

To record an outgoing message for Answer only mode

This message can be up to 90 seconds long.

1 At the base station - Press OK/Menu then 4

then 1. The display shows 41 RECORD OGM.

2 Press OK/Menu. The display shows

411 OGM and 412 SIMPLE OGM.

3 Press the ▼ button to select 412 SIMPLE OGM.

4 Press OK/Menu to confirm the selection.

The display shows PLEASE OFF HOOK SIMPLE OGM.

5 At the handset - Press the green button and

start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

Press the red button on the handset to stop recording. The base station replays the recorded message before returning to standby.

To check your answer only OGM, press

OK/Menu then 4 then 2 then 2 and OK/Menu.

If you have any mailboxes set up, the base station will ask you for a mailbox number. To play messages in the main memory, press 0.

Using the answering machine

Listening to your messages

If you have received any messages the PLAY light will light up and the display will show the total number of messages received. If you have received new messages the

PLAY light will

flash. You can listen to your messages either at the base station or through your handset.

At the base station

To listen to your messages

• Press the Play button. Your messages are

played back to you.

During playback the display will show the message number and the date and time that it was received. New messages are played first.

To skip back and forward through your messages

During playback you can use the §and

buttons to move backwards and forwards through your messages.

• Press

once to skip to the next message.

• Press

twice or more to skip forward

through your messages.

• Press

once to go back to the start of the

current message.

• Press

twice or more to skip backwards

through your messages.

To delete single messages

• Press the Erase button while the message

is playing.

To delete all messages 1 Press the Erase button.

2 Press the Play button. All the stored

messages will be deleted.

You cannot delete all messages if the red Play light is flashing. You can also delete all messages using OK, 4, 4 and

OK.

To stop playing the messages before they have finished, press the Stop button.

Using the answering machine

At the handset

To listen to your messages

• Press INT, then 7. Your messages are played

back to you. When all your messages have been played the machine beeps twice. See also ‘Operating the answering machine from the handset’ on page 38.

Protecting stored messages

You can prevent unauthorised access to your messages at the base station.

To protect stored messages 1 Create a remote access code, if you have not

already done so (see ‘Remote Access’, page 60).

2 Press OK/Menu then 8 then 2. The display

shows 82 MESS ACCESS.

3 Press OK/Menu. The display shows WITH and

WITHOUT (this indicates with or without

protection).

4 Use the

button to select WITH.

Intercom

5 Press OK/Menu to confirm the selection.

You will be asked to enter a mailbox number and your Remote access code before messages are played back.

Recording a memo message

You can record a message on your On-Air DECTf@x Plus using your DECT handset. The memo can be up to 90 second long. Memos are replayed as incoming messages.

To record a memo 1 At the base station - Press OK/Menu then 4

then 3. The display shows 43 RECORD MEMO.

2 Press OK/Menu. The display shows

PLEASE OFF HOOK RECORD MEMO.

3 At the handset - Press the green button and

start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

If you have not received any messages the machine beeps.

Using the answering machine

4 Press the red button on the handset to stop

recording.

5 Press Stop at the base station to return to

standby. The

PLAY light will flash and the

display will show that a new message has been recorded.

Operating the answering machine from the handset

You are able to fully control your On-Air DECTf@x Plus answering machine through your handset by pressing the keypad numbers.

• Press INT, then 7 then the green button on

the handset to access the answering machine.

While listening to your messages

Press To

Pause or restart listening

Skip to the next message

Restart listening to a message

Skip to the previous message

After listening to your messages

Press To

Replay all messages

Delete all messages

Record a new outgoing message

Stop recording the outgoing message

Listen to your outgoing message

Switch on the answering machine

Switch off the answering machine

• To finish operating the answering machine,

press the

red button.

To remotely access your answering machine see ‘Remote access’, on page 60.

If you have any mailboxes set up, the base station will ask you for a mailbox number. If you want to record the memo in a mailbox, enter the relevant number (1 - 5). If you want to record in the main memory, press 0.

Note: if you have created any mailboxes, you will

be asked to enter a mailbox number before recording. Enter the number of the mailbox you want the message stored in. The general memory is mailbox 0.

Intercom

The Internet functions allow you to send faxes to an E-Mail address, send E-Mails to an E-Mail address and to send voice-mails to an E-Mail address. You can also download web pages from the Internet.

E-Mail

Your machine includes a pre-programmed, free, talk 21 email account which is ready to use (you just pay the cost of a local call each time you use it).

Customising your email account:

If you would like to personalise your email address, you will need to first create a new account. If you already have a talk 21 account, you could use that. To create a new talk 21 account, you will need to access the internet using a PC – if you don’t have a PC you could go to an Internet Café. All you need to do is go to

http://www.talk21.com/

and then click on New User. You will be required to enter some personal details and you can choose your own email address and password. Your application will be confirmed and ready to use immediately.

You can now programme your new email address and password into your DECTf@x Plus in place of your preprogrammed account.

1 Press OK/Menu then 9 then 1 then 2 then

OK/Menu. The display will show CALL NUM.

2 Keep pressing OK/Menu until the display

shows EMAIL ID.

3 Use the

button to delete the existing

entry.

4 Enter your new ID using the qwerty keypad.

Your user ID is the same as the first part of your email address up to, but not including, the @ symbol.

5 Press OK/Menu. The display shows EMAIL

PASSWORD.

Using Internet functions

6 Press the

button to delete the existing

entry and then enter your new password.

7 Press OK/Menu to confirm the entry. The

display shows E-MAILADDR.

8 Press the

button to delete the existing entry and then enter your new email address.

9 Press OK/Menu to confirm the entry. The

display shows PROVIDER.

10Press Stop to return to standby. Your new

details are now installed and ready to use.

Adding additional E-Mail accounts

As well as modifying your talk21 account, you can also program 2 additional Internet/email accounts into your DECTf@x Plus. For each account you will need to enter details for an internet service provider and the details of the associated email account. When you create a new account these details will be provided.

The details you will need are: -

1. For internet access

Shown on the display as

• access number CALL NUM

• connection identifier CONNECTION ID

• connection password CONNECTION PW

• PRIMARY DNS PRIMARY DNS

• SECONDARY DNS SECOND DNS

access number is the telephone number you need to dial into the server. connection identifier is sometimes referred to as connection user name.

Note: The password will be visible as you enter it, so

you can check that it is correct before you confirm the entry. Once it has been confirmed, it will be displayed as a row of ****** to prevent unauthorised persons reading it. DON’T FORGET YOUR PASSWORD.

Note: With some providers you may have to contact

the help line or follow on screen instructions to get some of the details.

Using Internet functions

2. For E-Mail

Shown on the display as

• E-mail password EMAIL PASSWORD

• E-mail address E-MAILADDR

• E-mail identifier EMAIL ID

• SMTP server address SMTP

• POP3 server address POP3

If your E-mail identifier is not given, then you can assume it is the same as the first part of your email address up to, but not including, the @ symbol.

To enter the details

1 Press OK/Menu then 9 then 1 then OK/Menu.

2 Use the ▲ or ▼ buttons to select either

PROVIDER 2 or PROVIDER 3.

3 Press OK/Menu to confirm your choice.

4 You will now need to enter the account

details, starting with CALL NUM. Press

OK/Menu to complete each entry and go to

the next.

5 When the display shows 91 PROVIDER, all

entries are complete.

6 Press Stop to return to standby.

The account you have just entered will be the active account. If you wish to change from one account to another, select the account (talk21, PROVIDER 2 or PROVIDER 3 from the PROVIDER menu, confirm all the settings for that account using the

OK/Menu button and then press Stop

to return to standby.

Note: When you enter the details into DECTf@x

Plus, the information is not entered in the order shown above. Follow the prompts on the display.

Note: When you enter the details into DECTf@x

Plus, if the DNS is ‘server assigned’, then the PRIMARY and SECONDARY DNS should be left as all zeros.

Note: You cannot access AOL or Compuserve

accounts (or other service providers utilising proprietry diallers) using DECTf@x Plus. These accounts can be accessed only via a PC using their proprietary software.

Using Internet functions

Disabling Internet functions

If you do not wish to use the Internet functions: 1 Press OK/Menu then 9 then 1 then OK/Menu.

2 Use the ▲ or ▼ buttons to select NO ACCESS

and press

OK/Menu to confirm.

Sending/Receiving via the Internet

Connecting to the Internet

When your fax connects to the Internet, it:

• sends all the Internet-faxes lined up for

transmission to the recipient's mailboxes,

• receives all the Internet-faxes located in your

personal Internet mailbox.

The connection can be made in one of two ways, depending on how your machine is programmed (see ‘Connection’ (Menu 951)):

• automatically once or several times a day

(you choose the frequency),

• immediately (and manually) by pressing the

following buttons:

@ button TWICE or press

OK/Menu then 9 then 2 then OK/Menu.

Sending via Internet

Whatever the document to be sent (fax, E-mail or voice mail), the document is scanned and stored in memory. It will be sent via the Internet the next time you connect.

SENDING TO AN E-MAIL ADDRESS

Sending faxes to an E-Mail address 1 Put the document in the feeder. 2 Press the @ button.

3 Enter the recipient’s E-mail address (or use

the memory button or the

Redial button).

Note: if you are sending a document to a PC, it will

be received as an E-mail attachment.

Note:

• to enter a dot, press the button on the alphabetic keyboard.

• for uppercase characters use the shift key( ).

• for characters above the keys use the control key ().

Ctrl

•

Note: if an internet call fails the display will show

INTERNET

. If a time is also shown, then DECTf@x Plus will retry automatically at the time shown. If no time is shown then the retry will have to be done manually (press @ button twice).

Using Internet functions

4 Press the @ button.

Sending E-mail to an E-Mail address

You can send a message entered on the keyboard to an electronic mailbox:

1 Press the @ button or OK/Menu then 9 then 3

then OK/Menu.

2 Enter the E-mail address and press OK/Menu

to confirm.

3 Enter the subject of the message and press

OK/Menu to confirm.

4 Enter the message and press OK/Menu

to confirm.

Sending voice mail to an E-Mail address

You can send voice mail to an electronic mailbox:

1 Press the @ button.

2 Enter the E-mail address. 3 Press the Play button.

4 Use your DECT handset to record your

voice mail.

1 Press OK/Menu then 9 then 4 then OK/Menu.

2 Enter the E-Mail address and press OK/Menu

to confirm.

3 Use your DECT handset to record your

voice mail.

Receiving via the Internet

All types of documents (fax, E-Mail or voice mail) are received automatically whenever you connect to the Internet.

Note: to enter a space when typing text, use the

key or the and keys together.

•

Using Internet functions

PRINTING E-MAILS AND FAXES RECEIVED VIA THE INTERNET To print your faxes or E-mail messages, use the same procedure as for a fax: press the

Fax

button.

LISTENING TO VOICE MAIL RECEIVED FROM THE INTERNET To listen to your messages, use the same procedure as for listening to messages on your answering machine: press the

Play button.

Settings

Printing your Internet settings

To print a list of your parameter and Internet settings at any time, print all the settings press

OK/Menu then 5 then 4 then OK/Menu or OK/Menu then 9 then 5 then 4 then OK/Menu.

Standard settings

CONNECTION (MENU 951)

This menu allows you to choose your Internet connection mode: 1 Press OK/Menu then 9 then 5 then 1 then

OK/Menu and choose an option using the ▲

or ▼ buttons.

• If you choose VOLUNTARY

The unit connects to the Internet at your request only, when you press

@ button

TWICE or

OK/Menu then 9 then 2 then

OK/Menu (INTERNET / IMMEDIATE ACCESS).

• If you choose PERIODICAL

You can define how many times per day the unit should connect to the Internet. To do this, define:

- FIRST CALL: the time of the first connection.

- NUMBER OF CALLS: the number of times per day that the unit should connect to the Internet.

- LAST CALL: the time of the last connection for the day (this setting is displayed only if you set the number of calls to 2 or more).

2 Press OK/Menu to confirm.

Note: your fax cannot process files other than faxes

(e. g. word processing files, CAD files, etc.). You can keep these documents in your Internet mailbox for use by your computer (see ‘Settings, mail switch (Menu 96)).

Note: the date printed on received E-Mails is the

date that they were printed on your DECTf@x Plus.

Using Internet functions

TRANSMISSION (MENU 952)

This menu allows you to choose the mode for sending documents via the Internet: 1 Press OK/Menu then 9 then 5 then 2 then

OK/Menu and choose an option using the ▲

or ▼ buttons:

• If you choose IMMEDIATE

Internet documents are sent (the connection starts immediately) just after their storage.

• If you choose ON CONNECT

Internet documents are sent only during automatic or manual connections.

2 Press OK/Menu to confirm.

SERVERS (MENU 953)

If you are not connected to PROVIDER 3 as a provider, this menu allows you to access the server settings: 1 Press OK/Menu then 9 then 5 then 3 then

OK/Menu.

2 Modify, if you wish, one or more of the

server settings:

• SMTP Server: automatically indicates the

server address for all standard Internet transmissions.

• POP3 Server: automatically indicates the

server address for all documents to be retrieved in your Internet mailbox,

• PRIMARY DNS / SECOND DNS: send messages

via the Internet.

3 Press OK/Menu to confirm.

MAIL SWITCH (MENU 96)

This menu allows you to choose where the E-mail messages received in your internet mailbox are delivered:

you can leave some or all E-Mails on the server to be read by a PC.

Note: if you are connected to Provider 3, you can

access the server settings by selecting Provider 3 from the Provider menu (Press OK/Menu then 9 then 1 then 4 then OK/Menu).

Note: if you are using the E-Mail account supplied

with your BT On-Air DECTf@x Plus and you want to access the account using a PC, you will need to know your E-Mail password. Contact the helpdesk for this information.

Using Internet functions

1 Press OK/Menu then 9 then 6 then OK/Menu

and select an option (PC ONLY or SHARE PC) using the

▲ or ▼ buttons.

2 Press OK/Menu to confirm your choice.

• If you choose PC ONLY, when you access your

mailbox all messages will be retained in the mailbox and your DECTf@x Plus will display only the number of messages.

• If you choose SHARE PC: messages that can

be processed by your fax (faxes, E-mails and voice messages) can be printed or listened to. Other messages are kept in the mailbox to be read by the PC.

- With the

▲ or ▼ buttons choose one of

the following option (DISTINCT PC MB or SHARED PC MBOX). Select an option and

press

OK/Menu to confirm:

. If you choose DISTINCT PC MB: enter the

E-Mail address of the PC to which you wish to send attached files not read by your fax (this is only necessary if your PC’s E-Mail is different from your f@x machine’s E-Mail). Press

OK/Menu and

choose the type of E-Mails to be sent to your PC: all E-Mails, only E-Mails with un-readable attachments,

. If you choose SHARED PC MBOX: (if the PC

and your f@x share the same E-Mails address) and choose: delete E-Mails already read by the f@x, save E-Mails already read by the f@x (in order to receive a copy on the PC).

RELAY (MENU 98)

If you want to automatically transfer all received messages (faxes, E-mail messages or voice messages) to another telephone and/or fax machine, or to an E-Mail address:

Note: if your have chosen

SHARE PC

PC ONLY

, your fax will indicate how many E-Mails are in your mail-box after connecting to your Internet server.

Note: if you have chosen

SHARE PC

, if any messages have attachments that can’t be read by DECTf@x Plus you will receive two print outs - a copy of the E-Mail and then a duplicate of the header with a note to say the message can’t be printed (this refers to the attachment).

Note: you can use this feature only if you have a

PROVIDER

selected.

Using Internet functions

1 Press OK/Menu then 9 then 8 then OK/Menu.

2 Press the ▲ or ▼ buttons to scroll through

the options (ON, OFF or SETUP). Select an option and press

OK/Menu.

• If you choose ON, press the ▲ or ▼ buttons

to scroll through the options (RELAY ON or RELAY ON @). Select an option and press

OK/Menu.

- If you choose RELAY ON, all your messages are transferred to a telephone/fax:

a) Enter the number of the recipient

telephone/fax and press

OK/Menu to

confirm.

b) Choose WITH or WITHOUT OGM and press

OK/Menu to confirm.

If you choose WITH OGM: a recorded announcement on the recipient telephone/fax indicates that relayed documents are about to arrive. To record this announcement: . Pick up from the DECT handset, . Record the announcement, . Hang up from the DECT handset,

c) Choose FREE or SECURED RELAY and

press

OK/Menu to confirm.

If you choose SECURED RELAY, when receiving relayed documents on the recipient telephone/ fax, you must: . Pick up the receiver, . Enter the remote access code when

you hear beeps or the recorded announcement for relay broadcasting,

. Follow the procedure for the remote

access facility in order to listen to your voice messages, or receive the fax messages.

- If you choose RELAY ON @, all your

messages are transferred to an E-mail address:

a) Choose an option using the ▲ or ▼

buttons.

Note: the name and number of this telephone-fax

are automatically saved in the directory as the last entry in the directory.

Using Internet functions

. TO MY E-MAIL, to transfer all your

messages to your E-Mail addresses (shared with a computer for example),

. TO OTHER ADD: enter the recipient

E-Mail address. The connection can be programmed one or several times a day: You define how many times per day the unit should connect to the Internet. To do this, define:

- FIRST CALL: the time of the first connection.

- NUMBER OF CALLS: the number of times per day that the unit should connect to the Internet.

- LAST CALL: the time of the last connection for the day (this setting is displayed only if you set the number of calls to 2 or more).

- If you choose RELAY OFF.

• If you choose OFF: all your messages are

kept on your fax

• If you choose SETUP: When you have already

activated the transfert, you can modify the parameters of the relay.

Web to print service

Your On-Air Dectf@x Plus allows you to access selected Internet sites and to retrieve and print out the related Web pages. The Web pages are defined by their addresses (called URL: Uniform Resource Locator) with the following format: http://www.bt.com (for the BT Website). These addresses are stored in a directory called the Web directory. The

Web Directory button provides direct

access to that directory.

Creating and managing the Web directory

Your Web site directory enables you to store up to 100 Web addresses. It is managed in a similar way to the fax number and email address directory.

Adding a Web site to the directory 1 Press OK/Menu then 8 then 5 then 3 and

OK/Menu. The display shows NAME.

2 Enter the Web site name (e.g. BT) and press

OK/Menu to confirm. The display shows WEB

ADDRESS.

Using Internet functions

3 Type the Web site address, e.g.: www.bt.com

(you don’t normally need to type the “http://”) and press

OK/Menu to confirm.

The display shows MANUAL ACCESS and AUTO ACCESS.

4 You can now choose to print out the Web

page:

• on request - select MANUAL ACCESS.

• or periodically, at a given time on certain days of the week - select AUTO ACCESS.

5 Press OK/Menu to confirm your choice.

6 If you have chosen AUTO ACCESS, the display

will show DAYS and MTWTFSS (representing the days of the week). You need to deselect the days on which you don’t want the machine to retrieve and print the page. For example, to download the page on Monday and Friday, use

to T and press

▼ (the T is replaced by a -),

repeat this procedure to deselect W and T then skip past F to S and press

▼, do the

same for Sunday (second S). The display will now show M - - - F - -.

Press

OK/Menu and the display shows TIME.

Enter the time of day you want the page

downloaded, e.g. enter 09:15.

Press

OK/Menu. The machine will now

download the BT page at 09:15 every Monday and Friday until you change the settings.

7 The display now shows ADD NAME and

MODIFY.

8 Select ADD NAME to add another entry or

press

Stop to return to standby.

Editing a Web site in the directory

You can edit the name of the Web site, its address and the connection method (manual, auto, day, time).

1 Press OK/Menu then 8 then 5 then 4 and

OK/Menu. The display shows MODIFY.

2 Use the s and t buttons to scroll through the

entries until the Web site you want to edit is displayed. Press

OK/Menu to confirm, the

display shows NAME.

Using Internet functions

3 Edit the name and press OK/Menu to

confirm, the display shows WEB ADDRESS.

4 Edit the address and press OK/Menu to

confirm, the display shows MANUAL ACCESS and AUTO ACCESS.

5 Select either manual or auto and press

OK/Menu to confirm.

If you choose AUTO you will now be able to edit the days and then time for auto retrieval. Press

OK/Menu to confirm each setting.

6 The display shows MODIFY and CANCEL. 7 Select MODIFY to edit another entry or press

Stop to return to standby.

Deleting a Web site from the directory 1 Press OK/Menu then 8 then 5 then 5 and

OK/Menu.

2 Select the required W eb site using the ▲ and

▼ buttons and press OK/Menu to confirm.

3 Press OK/Menu to confirm deletion.

4 Press Stop to return to standby.

Setting your machine to retrieve more than one page at a time

Using the MY LOG function, you can select up to 10 directory entries at a time and set the auto access time so that they are retrieved and printed together in the same internet call.

1 Press OK/Menu then 8 then 5 then 1 and

OK/Menu. The display shows PRESS (OK) and

a name.

2 Use the ▲ and ▼ buttons to scroll to the first

name you want and press

OK/Menu to

confirm. The display shows SELECTED SITE and the name.

Note: the auto access date and time set using MY

LOG

overrides any setting (MANUAL or AUTO) that

was previously set for each entry. First, select the entries you want: -

Using Internet functions

3 Use the ▲ and ▼ buttons to scroll to the next

name you want and press

OK/Menu to

confirm. Repeat the procedure for all the other names (up to 10).

4 When you have selected the last name, press

OK/Menu again. The display shows DAYS and

MTWTFSS.

5 You need to deselect the days on which you

don’t want the machine to retrieve and print the pages. For example, to download the pages on Monday, use

cursor to T and press

▼ (the T is replaced by

a -). Repeat this procedure to deselect W, T, F, S and S. The display will now show M - - - - - -.

6 Press OK/Menu and the display shows TIME.

7 Enter the time at which you want to retrieve

and print out the pages and press

OK/Menu

to confirm. The display shows MY LOG.

8 Press Stop to return to standby.

Your machine will automatically retrieve the selected pages at the time you have set.

Printing out the Web directory

To print out the Web site directory: Press

OK/Menu then 8 then 5 then 6 and

OK/Menu.

Retrieving and printing Web pages

If you have set any web directory entries for auto access then these pages will be retrieved and printed automatically at the pre-set times. You can also retrieve pages as required using the web directory entries or by directly typing in the web address for the page you want.

Using the Web directory 1 Press the Web Directory button. The

display shows TO and a name.

2 Use the ▲ and ▼ buttons to scroll to the

entry you want to retrieve.

3 Press the @ button.

Your fax automatically retrieves and prints out the relevant Web page.

Note: if you want to retrieve more than 10 pages at

a time you will need to repeat the procedure and enter the same day and time.

Using Internet functions

Manually entering the address 1 Press the @ button, the display shows

ADDRESS.

2 Type in the Web site address (e.g.

www.bt.com) and press the

@ button to

confirm.

Your fax automatically retrieves and prints out the relevant Web page.

5 Press OK/Menu. The display shows 712

REMOTE ACCES.

6 Press OK/Menu. The display shows two

options:

WITH The security code is required to

access your mailbox.

WITHOUT The security code is not required

to access your mailbox.

Use the ¶and Äbuttons to switch between the two options.

7 The display shows HANDSET NUMBER. you can

now dedicate a handset to this mailbox to enable you to access voice messages from a specific handset.

This facility allows up to five people to have their own individual addresses at which they can receive fax or voice messages.

To create a mailbox 1 Press OK/Menu then 7 then 1. The display

shows 71 CREATE.

2 Press OK/Menu. Enter a mailbox number

between 1 and 5.

3 Press OK/Menu. The display shows 711

MAILBOX CODE. This is a security code which

you set to restrict access to your mailbox.

4 Press OK/Menu. Enter a four digit code

other than 0000.

Using mailboxes

8 Press OK/Menu, the display shows HANDSET

NUMBER and 0. Enter the number of the

handset (this is shown in the handset display) or leave it at 0 if you don’t want a dedicated handset.

To delete a mailbox 1 Press OK/Menu then 7 then 2. The display

shows 72 CANCEL.

2 Press OK/Menu. Enter the number of the

mailbox you want to delete. When deleting a mailbox, you don’t need to enter its security code.

3 Press OK/Menu.

4 Press OK/Menu to confirm your choice.

To deposit faxes or messages in a mailbox 1 Your machine must be in Tel Fax mode or

Tel Fax Tad mode (see ‘Setting the receive

mode’, page 14).

2 The person calling you dials your number

and, after your On-Air DECTf@x Plus has answered, then presses

#, then 1, then your

mailbox number (

1-5) on their phone

keypad. The outgoing message for that mailbox will be played and the caller can then leave a voice message or send a fax.

To access messages in a mailbox

At the base station

1 Press the Play or Fax button as appropriate.

2 Enter your mailbox number then press

OK/Menu.

3 If you have locked the mailbox (selected

REMOTE ACCESS WITH) you will also need to enter your four digit security code.

You will then hear your voice messages or your faxes will print out.

The caller must be using a Touchtone™ telephone.

From the handset

You can access voice messages in mailboxes using the handset that has been dedicated to that mailbox.

1 Press the INT button then 7.

2 The handset accesses the recorded message

and plays it to you.

To send protected messages to a remote fax mailbox

You will only be able to send protected documents to a fax that has similar security functions, for example, another BT DECTfax.

1 Press OK/Menu then 7 then 3. The display

shows 73 TX MAILBOX.

2 Place the document to be sent into the

document.

3 Press OK/Menu.

Enter the fax number you want to send to followed by their mailbox number, followed by the start time and transaction type (memory, paper feeder or alpha key), as for a delayed send, followed by the number of pages.

Intercom

Using mailboxes

3 Press Start and the message will be sent.

Polling from a remote mailbox

You can retrieve a document from the mailbox of a compatible fax machine that has similar security functions, for example another BT DECTfax, as long as you know the mailbox number and its access code.

1 Press OK/Menu then 7 then 4. The display

shows 74 MBX POLLING.

2 Press OK/Menu. Enter the fax number you

want to contact, followed by the mailbox number, followed by the four digit access code, followed by the transaction start time

3 Press OK/Menu to confirm the entries

The fax machine will be contacted and the message(s) retrieved by your machine.

Multiple registration

You can use up to 4 handsets with your On-Air DECTf@x Plus base station. A handset can be registered with up to 4 DECT base stations.

For each handset to interact with the base station, they must be registered with it. Your handset is pre-registered with the base station as handset number

Once you have more than one handset registered with your On-Air DECTf@x Plus base station, you can transfer calls from the base station to a handset, or from one handset to another.

To register a handset

A handset can be registered to the base station only if the handset security code on the base station matches the code on the handset. Both these codes are preset to 0000, but you can change the code at the base station to make it possible to register a handset to the base only with your authorisation.

If you want to keep the code as 0000 then you can register handsets using the simple method.

If you want to change the code, or register a handset to more than one base station, handsets must be registered using the customised method.

The simple method

Use this method if you have only one base station and the handset security code is 0000.

1 At the handset press OK then 6. The

connection icon will flash.

2 At the base station press OK/Menu then 6

then 1. The display shows 61 HANDSET

REGIS

3 Press OK/Menu. The base unit searches for

handset to be registered. Once found, the handset is assigned the next available handset number. The handset display now shows the handset number it has been assigned and the connection icon will go out.

Using additional handsets

The customised method

Use this method if you:

Have set the base station handset security code to a number other than 0000.

Want to register a handset to more than one base station.

Want to allocate a handset with a handset number other than the next sequential one.

1 At the base station press OK/Menu then 6

then 1 then OK/Menu again.

2 At the handset press OK then 9, then use the

▲ and ▼ buttons to scroll to the first empty

location, indicated by a line of dashes in the display.

3 Press OK. The telephone icon flashes in the

display.

4 After a few seconds the display shows four

dashes (- - - - ) to prompt you to enter the handset security code

5 Enter the code that is on the base station,

either 0000 or whatever you have changed it to.

6 Press OK and the display will show the

available handset numbers (

1-4).

7 Press the number you want on the keypad -

the display will show this number to indicate that the handset is registered.

To change the handset security code 1 Press OK/Menu, then 6, then 3.

2 Press OK/Menu. The display shows OLD

CODE then

✱ ✱ ✱ ✱.

Enter the old code. This should be 0000, if it has not already been changed.

3 The display shows NEW CODE then ✱ ✱ ✱ ✱.

Enter the new code. When the 4th digit has been entered, the display returns to standby.

To register a handset to more than one base station

Use ‘The customised method’ to register a handset with up to 4 DECT base stations.

A handset registered to more than one base station will stay ‘linked up’ to its current base station as long as it is in range of it. As the handset moves out of range, it will ‘link up’ with the next base station it comes into range of.

Using additional handsets

To prioritise a base station

You can set a handset to give priority to a particular base station, so that it will always link up to that base station first if it is in range.

1 Press OK then 7 on the handset, then use

the

▲ and ▼ buttons to select the base

station number you want to prioritise.

2 Press OK to confirm your choice.

To deregister a handset 1 At the base station - press OK/Menu then 6

then 2 then OK/Menu. The display shows the handset numbers that are registered.

2 Enter the number of the handset you want to

deregister (

1-4) then press OK/Menu to

confirm deregistration. If a handset is not registered the display shows INIT

=OK 6.

Transferring calls

To transfer a call from the base station to a handset

You can make or receive a call at the base station and transfer it to a handset.

1 At the base station - press Hands free button

then

OK/Menu then Recall. The base station

display will show HANDSET NUMBER.

3 Enter the number (1-4) of the handset you want

to transfer the call to. That handset will ring.

4 At the handset - when the handset rings,

press the

green button to take the call.

Transferring a call from one handset to another 1 During a telephone call, tell the caller they

will be transferred.

2 Enter the number (1-4) of the handset you

want to transfer the call to. That handset will ring. If you want to ring all the handsets at the same time, press the ✱ button.

A small square in the display indicates that no base station is prioritised.

Using additional handsets

3 Press the green button.

4 At the other handset - press the green button

to connect the internal call. The two handsets can now talk to each other while the external caller is on hold.

5 At the first handset - press the red button to

end the internal call. Your external caller is then transferred to the other handset.

Paging a handset

If you want to hail a handset or find out where it is is, you can page it from the base station.

To page a handset fom the base station 1 At the base station, press OK/Menu then

Recall. The base station display will show

HANDSET NUMBER.

2 On the keypad, enter the handset number

(

1-4) that you want to contact. If you want to

contact all the handsets at the same time, press the ✱ button. The display will show FIND HANDSET.

3 The base station will beep, and the

handset(s) you are contacting will ring.

4 At the handset being contacted, the display

will show a flashing

INTERCOM icon and the

handset will ring.

Call Monitor

When using a handset, it is possible to listen to the conversation at the base station as well.

To listen to a call through the base station 1 At the handset- during a call press OK then 0.

The call can now be heard through the base station loudspeaker.

2 To stop listening through the base station,

press

OK then 0 again.

Remote access

Your On-Air DECTf@x Plus enables you to access your stored faxes and messages remotely (from another phone) by dialling your number and using the numerical keypad to control the machine.

Remote access codes

To protect your messages you must set up a remote access code. This acts as a ‘password’ you need to enter when accessing your messages remotely.

Creating a code 1 Press OK/Menu then 2 then 7. The display

shows 27 REMOTE CODE.

2 Press OK/Menu. Enter the four digit code

3 Press OK/Menu to confirm your entry.

Remote access of your fax machine

You can retrieve faxes from your On-Air DECTf@x Plus from another fax machine.

1 From another fax machine dial your phone

number.

2 Press the ✱ button during the announcement.

3 Enter your four-digit security code. Any

voice messages you have will be played, followed by a series of beeps.

4 At the end of the message(s) and during the

beeps press

8 then 0. Your On-Air DECTf@x

Plus will then transmit all the faxes received and stored its memory.

✱

Additional features

WARNING

When you remotely retrieve your faxes they are automatically deleted from the memory.

Note: when entering your code, it is recommended

that you use short presses of the dial keys.

Using your On-Air DECTf@x Plus as a photocopier

1 Make sure you have inserted some paper

into the output sheet feeder.

2 Place the document you want to copy face

down in the document sheet feeder (as if for sending a fax).

3 Press Start. The machine will copy the

document.

Printing out the functions list

This allows you to print out a list of all the functions of your On-Air DECTf@x Plus along with the number codes to operate them.

To print out the functions list 1 Make sure there is some paper in the output

sheet feeder.

2 Press OK/Menu then 5 then 1. The display

shows 51 FUNCTION LIST.

3 Press OK/Menu. The functions list is printed

out.

Remote access of your answering machine

You can access your voice messages stored in your On-Air DECTf@x Plus from another telephone.

1 From another telephone dial your number. 2 Press the ✱ button during the announcement.

3 Enter your four-digit security code. Your

voice messages are played back to you, followed by a series of beeps.

Remote access of your mailbox(es)

You can retrieve fax and voice messages stored in your On-Air DECTf@x Plus mailboxes.

1 From another telephone dial your number. 2 Press the # button then 1 then enter your

mailbox number during the announcement.

3 Enter your four-digit security code. Your

voice messages are played back to you.

If you want to retreive faxes, press

8 then 0

then Start during the beeps at the end of the voice messages.

✱

Additional features

Printing the fax directory

This allows you to print out the names and numbers stored in the fax directory.

1 Press OK/Menu then 1 then 2. The display

shows 12 PRINT.

2 Press OK/Menu. The fax directory will print

out in alphabetical order.

Printing out settings

This shows you the configuration of the machine’s operating mode at any given point

1 Press OK/Menu then 5 then 4. The display

shows 54 SETTINGS.

2 Press OK/Menu. The machine set-up

configuration will print out.

Alarm

You can set your On-Air DECTf@x Plus to act as an alarm.

To set the alarm 1 Press OK/Menu then 8 then 1. The display

shows 81 ALARM.

2 Press OK/Menu. The display shows START.

3 Press OK/Menu again. The display shows

SET HOUR with the current time next to the time to be set.

4 Enter the time using the keypad. 5 Press OK/Menu to confirm the entry.

6 Press Stop to return to standby. The display

shows to indicate that the alarm is set.

7 When the alarm sounds, press the Stop

button to switch it off.

Additional features

To cancel the alarm 1 Press OK/Menu then 8 then 1. The display

shows 81 ALARM.

2 Press OK/Menu. Press the

button to move

down to STOP.

3 Press OK/Menu to deactivate the alarm.

Ink gauge

To see how much print ribbon there is left 1 Press OK/Menu then 5 then 9. The display

shows 59 RIBBON GAUGE.

2 Press OK/Menu. The display shows what

percentage of the ribbon is left.

To change the print ribbon, see page 66.

Caller Display

If you subscribe to a caller display service, the On-Air DECTf@x Plus will show the caller information on its display and on the handset display.

Base display Handset display

Number INCOMING CALL NUMBER ONLY

alternating with

NUMBER/NAME

Number INCOMING CALL

——————

withheld alternating with

WITHHELD

Number INCOMING CALL 111111111111 unavailable alternating with

UNAVAILABLE

Operator INCOMING CALL 111111111111

alternating with

UNAVAILABLE

International INCOMING CALL 111111111111

alternating with

UNAVAILABLE

Payphone INCOMING CALL NUMBER

alternating with

NUMBER

Ringback INCOMING CALL NUMBER ONLY

alternating with

NUMBER/NAME

If the call is from a number stored in the OnAir DECTf@x Plus’s directory, the display will show the name it belongs to rather than the number. The handset display will only show the number.

The On-Air DECTf@x Plus stores the date, time and number or name of up to 10 calls - after 10 calls have been stored it retains the last 10.

Additional features

If a new call is from the same number as an earlier call only the later call details will be stored. Number Withheld, Number Unavailable, Operator and International calls will not be stored.

The list of stored call details can be reviewed from the base station and from the handset.

To review the list from the base station:

1 Press OK/Menu then Redial. The display

shows details of the last call.

2 Use the

and Äkeys to scroll through the

list.

3 To call a number from the stored list press

the

Hands free button while the number is

displayed.

4 To fax to a number from the list press Start

while the number is displayed.

5 To delete a number from the calls list, press

the

Erase button.

To review the list from the handset: 1 Press the INT button then . The display

shows details of the last call.

2 Use the

and Äkeys to scroll through the

list.

3 To call a number from the stored list

press the

green button while the number is

displayed.

Privileged access

This function enables you to choose a code, which you will give to those persons who may call you at a given moment (e.g. your collaborators during a meeting or your close relatives from a certain time).

Setting the code

1 Press OK/Menu then 4 then 7 and Start.

2 Enter a privileged access code other than

0000 and different from the remote access

code.

3 Press OK/Menu to confirm,

When displaying call details the display shows the name (or number) and the date and time of the call. It will also show a T to indicate a telephone call, or, if the call was a fax and was answered, an F.

Intercom

Redial

Additional features

Putting the privileged access function into service

1 Press OK/Menu then 4 then 8 and Start.

2 Choose WITH using the ▲ and ▼ buttons.

3 Press OK/Menu to confirm,

• When the privileged access function is in service, the

TEL blinks.

Privileged calls

Only those privileged callers having your privileged access code will be able to call you. To do so, they should proceed as follows:

1 Dial your number. 2 Press the

button during the greeting message, then enter the 4 digits of your privileged access code: your machine only starts ringing after the code has been entered.

• If you do not answer, the caller will have

the possibility to leave a message on your TAD, if this is in service.

✱

Replacing the print ribbon and smartcard

The print ribbon and the smartcard work together, and the fax will not work without the smartcard. The print ribbon prints onto paper and the smartcard monitors how much ribbon has been used.

Replacing the print ribbon 1 Pull the front cover towards you until it

clicks and holds itself open.

2 Press on the two green catches to release

the rear cover and tilt it backwards. Remove the old ribbon.

3 Without removing the clear securing band

and with the green end of the spool on the left, place the ribbon roll into its housing under the rear cover Push the right-hand end of the spool against the spring and lower the green end into place.

4 Remove the clear securing band by pulling

the coloured tab. For the starter ribbon that comes with the new machine, remove the foam packing piece.

Warning

Use only print ribbons that match the supplier’s specifications. Using other types may result in damage to the main machine and invalidate the manufacturer’s warranty.

Documents printed by your machine may be read from the used print ribbon. If certain documents are to be kept confidential, you may want to remove the print ribbon whenever the machine is unattended.

Print ribbons

To obtain new print ribbons call 0800 590009.

The consumables (ink ribbon and smartcard) are already installed in the machine. You will need to change these consumables when they become worn. To do so, refer to the instructions in the following paragraphs.

HelpIf you have any problems using your DECTfax, this section

will give you the most common, easy-to-follow solutions.

4 Press out the new smartcard (3) (pre-cut).

5 Insert the new smartcard (3) into its

support. Make certain that the chip (4) of the smartcard (3) is positioned upwards, with its bevelled corner on the left.

6 Return the smartcard support to its closed

position in the front cover. Once in place, slide it upwards to lock it in and close the front cover.

5 Gently pull the smaller spool towards you

and place it in its housing - there are two slots that hold it in place close, the rear cover.

Replacing the smart card

The smartcard enables screen display, after printout, of remaining ink ribbon.

1 With the front cover open, locate the green

smartcard support (1).

2 Press the smartcard support downwards to

unlock it. This will open automatically, providing access to the used smartcard.

3 Remove the used smartcard (2) from its

support.

Help

The smartcard monitors how much print ribbon is being used, and is always supplied with new print ribbons. The fax machine will not work unless the smartcard is installed.

If the smartcard is not installed or not properly installed, the unit displays : MISSING GAUGE.

Help

Blank unit display. The unit does not answer

incoming calls after several rings.

Blank photocopies. The telephone exchange does not

recognise the number dialled. The terminal does not ring.

The telephone does not work.

One or more vertical black lines on documents copied locally or sent.

The unit displays the following messages:

OUT OFPAPER PRINTER COVER PAPER JAM

OVERHEATING

GAUGE EMPTY MISSING GAUGE

CHANGE RIBBON REMOVE DOCUMENT MEMORY FULL

Other

• Check that the power cord is properly connected

• The FAX icon may be off: check the receive mode (Manual/automatic).

• Check the number of rings.

• Configure the unit for “private network” (see the sections headed ‘Ring settings’ and ‘Network and dial settings’ in the ‘Setting up’ chapter).

• The document was positioned facing the wrong way round in the feeder.

• Check that the the telephone cord is properly plugged in.

• The TEL icon is flashing: re-activate the ringing tone (see the section headed ‘Setting the ringing tone’ in the Setting up’ chapter).

• The mains may be down.

• Check that the telephone line cord is properly connected.

• Open the cover and clean the scanning sub-assembly located opposite the white roller using a soft but not fluffy cloth dipped in surgical spirit. After cleaning, close the front cover and make a local copy to check that the black lines have disappeared.

• Insert more paper in the paper feeder.

• Close the rear cover.

• Open the rear cover to access the paper circuit. Check that the rear cover is properly secured after closing it.

• The last documents printed out are blackened; the printer’s temperature is too high. Wait a few minutes for it to cool down

• You may have forgotten to replace the gauge smartcard when you put in the ink ribbon.

• Open the gauge housing flap and check that the gauge smartcard is inserted and correctly positioned.

• No ink ribbon left: install a new ribbon and gauge.

• Open the front cover and check the document circuit.

• Print out faxes received and/or listen to the voice messages (model with built-in Tad only).

• Disconnect your unit from the mains and reconnect it. If the problem persists, contact our Helpline on 0845 603 1066.

Fax Problem Solution

Help

Telephone Problem Solution

The radio link is not set up between the base station and the handset.

The base station does not ring. The dial tone is busy each time you

dial a number. Your handset is equipped with a

rechargeable battery (NiCd). The capacity of this battery may drop slightly with time. In that case:

The Handset screen displays:

INIT = F6

• Check that the handset battery is properly charged.

• Check that the the base station and handset are properly matched.

• Check that the base station power supply pack is not too close to the radio module.

• Check that the base station ringing is not switched off.

• Check that you have inserted pauses after the 0 or 9 in your memorised numbers if your line is connected to a PABX.

• Allow your handset to discharge completely and then put it on charge for at least 5 hours.

• You should perform this operation about every two months in order to increase the life of your battery.

• If the problem persists despite these precautions, you may need to buy replacement batteries from your distributor.

• Match the handset on a base station Chapter: ‘To register a handset’.

Customer Helpline

If you have any problems with your DECTfax, call the BT Helpline on 0845 603 1066.

Print ribbons

To obtain new print ribbons call 0800 590009.

Help

BT sponsors two schemes which you can join if you are bothered by unwanted faxes and phone calls.

Fax preference scheme

BT is a sponsor of Fax Preference Service (FPS) - a scheme to enable customers to reduce unwanted faxes. The main feature of the FPS is that while it helps reduce the volume of unsolicited faxes, it still allows you to receive faxes from organisations with which you have a contractual relationship. To register for the FPS, BT customers should ring 0541 554555.

Telephone preference scheme

BT is a sponsor of Telephone Preference Service (TPS) - a scheme to enable customers to reduce unwanted sales calls. The main feature of the TPS is that while it helps reduce the volume of unsolicited sales calls, it still allows you to receive important marketing calls from organisations with which you have a contractual relationship. To register for the TPS, BT customers should ring 0800 398893.

Transmission report codes

The activity reports and send reports detail the outcome of each transaction. In the event of an error they will use one of the following codes:

Code Meaning and action

1 No answer; try again later 3 Call interrupted by user pressing

Stop

4 Invalid speed dial number.

Check number

5 Document feeder problem during

the call: paper jam or document feeder malfunction

7 Bad line or remote terminal

malfunction. Try again

8 The document sent may not have

been received in full. Send again

and check with recipient

A Polling operation failed: no fax

back document on remote terminal

B There is a difference between the

number of pages logged for sending and the number of pages actually sent. Check the number

of pages

13 Memory full: fax could not be

received. Print out faxes stored in

the memory

This product is intended to be connected to analogue networks and private switching systems in the United Kingdom.

This equipment complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive, 1999/5/E

Choosing a position

Your On-Air DECTf@x Plus should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air-conditioning outlets or in excessively warm, humid or dusty places.

How many phones you can have

Your exchange line provides only a small current to make your telephone ring. Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring.

Every telephone or item of apparatus has a Ringer Equivalence Number (REN). In most cases a standard line should provide enough current for two or more telephones or items of apparatus, if the REN’s add up to no more than 4. On-Air DECTf@x Plus has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.

Safety warnings

How to connect the mains lead to a plug

Your apparatus comes complete with fitted plug. If however, it becomes necessary to fit an alternative mains plug, the following instructions must be adhered to.

Read the instruction carefully before connecting the mains lead to a plug. If in doubt, consult a qualified electrician. As the colours of the wires in the mains lead of the apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

• The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black.

• The wire which is coloured brown must be connected to the terminal which is marked with the letter L or coloured red.

Technical information

WARNING

The apparatus is designed to be operated only in a normal office or domestic environment where the relative humidity does not exceed 60%. It should not be used in bathrooms or near water.

WARNING

This equipment is not designed for making telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

WARNING

To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

NOTE

The wires in the mains lead are coloured in accordance with the following code:

Blue: Neutral Brown: Live

On-Air DECTf@x Plus

Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN and PBX Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR Horizontal resolution 8 dots/mm Vertical resolution 3.85 line/mm (standard)

7.7 line/mm (fine)

Halftone transmission 16 shades of grey Document size Document width 218mm Document feeder capacity 15 sheets maximum Recording paper Plain paper,A4 Paper holder capacity 30 sheets maximum (80gsm,A4 size) Effective scan width 216 mm for transmission

216 mm for copying Weight 2,7 kg approx Display 2 rows of 16 characters, LCD panel with icons Dimensions Approx.267mm (W)x 234mm (D)x 95mm (H)

Power 220/240 VAC,50/60 Hz Operating conditions Relative humidity 20%-80%(non-condensing)

Temperature 10°C to 32°C

Technical specification

Activity reports 24 Additional handsets 56 Alarm

setting 62 cancelling 63

Answering machine 34

answer mode 34 answer delay 12 from handset 38 on/off 34

remote access 61 Answer only mode 35 Base station priority 58 Battery low 10 Broadcasting 17 Call back 18 Call timer 33 Call transfer 58 Caller Display 63 Charging the handset 9 Copying documents 61 Customising 10 Date and time 11 Delayed send 17 Directory

changing numbers 32

dialling numbers 32

dialling from base station 32

fax from base station 62

handset 31

storing numbers 20, 31 Document feeder 14

Document support bar 15 Duration of call 33 Fax number, entering your own 12 Fax preference scheme 70 Faxes

monitoring 16 printing 19 receiving 18 remote access 60

sending 15 Functions list, printing 61 Handset 28

Answering mode 29

Directory 31

Keypad tones 33

Making calls 28

On/off 28

Receiving calls 29

Registering 56

Security 57 Help 68 Helpline 69 Home highway 12 Ink gauge 63 Last number redial 30 Internet functions

Sending/Receiving 42

Settings 44

Subscription and access provider 39

Web to print service 48 Mailboxes 53

accessing 54

Index

creating 53 deleting 54 faxing to 54 messages in 54 polling from 55 remote access 55

sending protected messages 55 Mains power 8 Memo messages 35 Memory

storing numbers 19

dialling from 20

edit 20

delete 22 Messages 34

deleting 34

playing 34

protecting 35

skip through 34 Monitoring a call 55 Name, entering 12 Network settings 12 Paging a handset 55 Paper

inserting 9

thickness 9 Pause 19 Photocopier 57 Polling 22

setting up to be polled 23

to poll from 23

from a mailbox 51 Prefix 12 Print ribbon 62, 59

installing 62

purchasing new 62

security 62 Printing a fax 18 Priviliged access 60 Radio module 8

Receive mode 13 Receiving faxes 17 Redial 28 Registering handsets 31 Remote access 56 Reports

send 22 settings 58 activity 22

report codes 66 Resolution 4, 15 Ringer

delay 67

melody 13, 28

volume 29

switching on/off 29 Secrecy 28 Send reports 22 Smart card, installing 63 Switchboards 68 Technical information 67 Tel mode 13 Tel/Fax mode 13 Tel/Fax/Tad mode 13 Telephone

line 8

calls 26 Telephone number, entering your own 12 Telephone preference scheme 66 Timed jobs 24

print list 24

print out 25

cancelling 25

modifying 24 Transferring calls 54 Transmission report codes 66 Volume

earpiece 27

ringer 28

Declaration of Conformity

BT On-Air DECTf@x Plus

This equipment complies with the Requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive, 1999/5/EC.

In demonstration of conformance with the Essential Requirements for Safety and Electro-Magnetic Compatibility covered by the above directive, the product meets the following standards: -

Safety EN60950/08:1992 incorporating amendments 1,2,3,4 and 11. Electro-Magnetic EN55022 Class B:1998, EN55024:1998 and ETS 300

Compatibility 329/11:1994. Additionally, in demonstration of the requirement for efficient use of the radio spectrum,

the product conforms with: - TBR6 Ed2:1997. If you require a copy of the original manufacturer’s Declaration of Conformance, please

contact the Helpline on 0845 603 1066.

APPROVED for connection to

telecommunication systems specified

in the instructions for use subject to

the conditions set out in them

CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive)

Offices in Europe, North America, Japan and Asia Pacific.

The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

Touchtone™ is a registered trade mark of British Telecommunications plc in the UK.

© British Telecommunications plc 2000. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Printed in France. On-Air DECTf@x Plus (5/00). Designed by The Art & Design Partnership Limited.

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BT On-Air DECTfax User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual