BT MULTIJET 3000 User Manual

BT MultiJet 3000

Printer, copier and scanner

Key features At a glance Introduction Safety information Setting up

Installing your BT MultiJet 3000 Installing your PC Software Enabling fax/email after installation Upgrading your software Uninstalling your software

Copying

Operating the copier Setting up from your PC

Printing

Setting up and using your printer Paper options

Scanning

Setting up from your PC Scanning from the control panel

Scanning from your PC

Email, fax & OCR Help General information Technical Specification Software Licence Index

Key features

PC printer

Connected to your PC, the BT MultiJet 3000 acts as a colour and mono printer giving you crisp, clear inkjet images.

Copier

Make up to 99 copies of a document or photograph in colour or black and white. You can adjust the settings and operate your machine from its control panel or from your PC.

Scanner

Scan documents and images direct to your PC. The preview feature lets you select and scan a specific part of an image. You can convert a scanned document to text ready for editing.

Fax

Using your PC modem and the software provided you can send and receive faxed documents.

Using your PC modem and email account, you can attach scanned images to outgoing messages.

Range of papers

Use your BT MultiJet 3000 to print on envelopes, transparencies, card and the full range of inkjet paper types.

Photo cartridge option

If you print photographs, you can use a special photo cartridge to give you the best results on glossy photographic paper.

Removable cover for copying or scanning

If you want to scan or copy bulky items such as books, you can remove the scanner cover enabling you to lay the item flat on the scanner glass.

At a glance - front view

Paper width guide

Front compartment door

Open to access the ink cartridges and scanner lock.

Scanner cover

Open to scan.

Control panel

Paper tray catches

Press down on the catches to open the paper tray so you can adjust paper width, load envelops or clear paper jams.

Printed document tray

Extend the tray to hold printed pages.

Paper tray

Holds up to 100 sheets of A4 paper.

At a glance - control panel

Power

Switch on or off.

Form Feed

Press to restart printing after adding paper in the paper tray. Press to eject paper if paper is not ejected automatically after printing.

STOP/No

Provides the option to stop any action in progress. Answers NO to questions asked in the display.

START/Yes

Starts a copy or scan job. Answers YES to questions asked in the display.

Scan

Press to determine the destination of the scanned image. Press and hold to align or clean inkjet cartridges.

Colour/Black

Selects colour (CLR) or black (BLK) copying

LCD Display

Displays current copy information and menu options. e.g. [CLR - NORML - A4 - 1] Colour/Black – Quality – Paper Size – Number of Copies

Copy Quality

Sets the copy resolution: Normal, Fine or Quick

Paper Size

Set paper size to be scanned A4, B5 or Letter (LTR)

Zoom, Contrast, Paper type

Press to select Zoom, Contrast and Paper type. Use the Adjust buttons to change the settings.

Number of Copies/Adjust

Sets the number of copies and used to change the settings

Form Feed

Scan

Colour/Black

BT MultiJet 3000

Power

Copy Quality

Paper Size

Number of Copies

Zoom Contrast Paper type

Adjust

Yes

At a glance - back view

USB socket

Connects the USB cable to your PC

Power input socket

Introduction

Unpacking

When you unpack your BT MultiJet 3000 you should have:

• BT MultiJet 3000

• User Guide and PC software on CD

• Colour Ink Cartridge

• Black Ink Cartridge

• Mains cable

• Power Supply Adapter

• USB cable

For your records

It may help to record the following information in case you need to contact the Helpline

Date of purchase

Place of purchase

Serial number (on rear of unit)

(Proof of purchase is required for guarantee purposes, so please keep your receipt)

Safety information

General

Only use the power supply adaptor included with your product. Using an other power supply will invalidate your warranty and may damage the machine.

Never put foreign bodies into the machine. Their accidental contact with powered parts may cause a fire or electric shocks.

Disconnect the machine before you clean it. Do not use liquid or aerosol cleaners to clean the machine.

Do not attempt to service the machine or lubricate moving parts yourself.

Do not expose to direct sunlight.

Do not stand your machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

Do not use your machine near water or spill liquid of any kind into it. Do not use it in damp or humid conditions such as bathrooms.

Do not expose your machine to fire, explosive or other hazardous conditions.

When the top cover is open, do not look directly at the scanner light in operation.

Setting up

Planning the location of your BT MultiJet 3000

Place your BT MultiJet 3000 on a stable and flat surface.

DO NOT CONNECT TO THE POWER SUPPLY YET.

1 Unlock the scanner.

The scanner is locked to prevent damage during shipping. Before connecting to the power supply it must be unlocked.

Open the front compartment. In the upper left hand side there is a sliding lever. To unlock the scanner, push the lever inward until it stops.

Please Note

If you do not unlock the scanner before the power is turned on you will get an audible warning and the message UNLOCK SCANNER. You must turn the power off before unlocking the scanner.

2 Connect the mains power and USB cable

to the BT MultiJet 3000

If the BT MultiJet 3000 does not autostart press the Power button.

3 Load paper

You can load up to 100 sheets of 75gsm A4 paper.

To set the paper width, press the paper tray catches and open the paper tray.

Paper Tray Catches

Load the paper into the tray. Squeeze the paper width guide and slide it to the edge of the paper.

Paper width guide

Lift the paper tray and press it against the back of your BT MultiJet 3000. Make sure both catches are securely in place to avoid mis-feeds or paper jams.

Once the paper width guide is set, you can load paper simply by sliding it into the paper tray.

USB socket

Mains power socket

4. Install the ink cartridges:

Make sure the Power is On (the LCD display is not blank). Lower the front compartment cover. The ink cartridge carrier moves to the centre loading position.

Take the black cartridge. Remove the sticker and the tape. Insert it into the right hand compartment and push back firmly on the cartridge until it snaps securely into place.

Warning DO NOT

touch the gold contact area of

the print cartridge.

Repeat the procedure with the colour cartridge, placing it on the left-hand side.

Close the front compartment cover.

5 Align the cartridges.

Your BT MultiJet 3000 automatically prints an alignment page.

Under each group – A B C D - on the page, select the alignment number for the pattern that comes closest to forming a straight line. You can now set these numbers on your machine.

The display shows the first group letter A.

Press the Adjust buttons to select the alignment number you want for group A.

Press Start/Yes to confirm selection and to display B.

Use the Adjust buttons to select the alignment number for group B.

Press Start/Yes to confirm selection

Repeat for groups C and D.

The cartridges are now aligned.

Yes

Adjust

6 Connect to your PC

Connect the USB cable to your PC’s USB port (the PC can be on or off).

Important

For proper software installation, you MUST cancel the “Add New Hardware wizard” !

7 Install the BT MultiJet 3000 software

on your PC.

Features include:

• Print from your PC.

• Scan images to your PC.

• Scan documents to email or word processing programs.

• Scan pictures for the Internet.

• Send or receive faxes.

The CD contains:

• Printer Driver – enables your PC to work with your BT MultiJet 3000 for printing.

• Scanner Driver - enables your PC work with your BT MultiJet 3000 for scanning.

• Unimessage Pro – manages your fax and email messages.

Installing the software

Before installation

Make sure you close all applications that are running, including Outlook and Exchange.

• Your copy of Unimessage Pro includes support for the sending and receiving of email messages via SMTP and POP3 services. You will need to know the address of your outgoing SMTP and incoming POP3 email servers.

e.g. pop3.mailserver.com smtp.mailserver.com post.mailserver.com

You also need to know the POP3 email account name and password and your own email address.

• If you access the Internet via a Windows Dial Up Network connection, make sure that you have installed a suitable modem driver under Windows and created the Windows Dial Up Network connection before you install Unimessage Pro. You will need to know the Windows Dial Up Network User Name and Password in Unimessage Pro even if these are already associated in Windows with the Dial Up Network.

If installing Unimessage Pro for use with a network

When using Unimessage Pro on a network with a separate file server, ensure that you install Unimessage Pro onto the server.

When using the peer-to-peer network functions provided by Windows® install Unimessage Pro onto the main PC’s hard disk then share the Unimessage Pro folder that it is visible to all other Windows PCs where you want to be able to use Unimessage Pro. You must grant

full access

to the shared folder – read only access is not sufficient.

To install the BT MultiJet 3000 Drivers and Unimessage Pro software

Insert the BT MultiJet 3000 CD into the CD-ROM drive. The installation should start automatically.

If the CD does not run, you can start it manually.

• Click Start

• Click Run.

• Type D:\setup.exe (where D is the drive letter for your CD-ROM drive, usually d, e, or f)

• Click OK.

• Double click Install BT MultiJet 3000 Drivers

and Unimessage Pro

• Follow the on-screen prompts.

• Click Finish when prompted. You should not need to change the default settings.

• Restart your PC

When your PC restarts, you are asked to complete the installation.

Please note

When installed your BT MultiJet 3000 is automatically set at the default printer and is normally set as the default scanner.

Step-by-Step Set up Wizard

After you have restarted your PC the screen shows the Unimessage Pro Device Wizard that will guide you stepby-step through set up and configuration

Please note

Depending on your system, some of the screens shown in this guide may not be exactly the same as those shown on your PC.

Important

For further information and advice, click the Help button on each screen displayed.

The details you enter here will be used on your fax headers. Emails will contain your email address.

Enter details for Name:

Organisation: enter your company name or press the spacebar

twice to

leave it blank Address: Supplier: optional Tel: Fax: Email: enter your email address Web: optional

• Click Next.

• Your version does not require a floppy disc. Click Next.

• If you intend to send and receive emails using Unimessage Pro, select Yes

• Click Next

Unimessage Pro can receive email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers.

Either:

• Enter the SMPT server name.

• If this is the same name as your POP3 server, select Both then click Next

• At the next screen, click No then Next. The following screen will show the same server name for both SMPT and POP3.

Or if your SMPT and POP3 server names are different:

• Enter the SMPT server name and click Next.

• When the next screen is displayed, click Ye s to add more servers.

• Now enter the POP3 server name, select POP3 and click Next.

• The screen now shows the servers you have entered. Click No then Next.

• Select the second option down Yes, select a

device…from list of supported devices

• Click Next.

Unimessage Pro has checked the ports and may have found one or more devices.

• Click on the device (normally shown as a modem), that you want to use for sending your faxes and emails.

• Click Next.

• If you want to send and receive faxes, select Yes .

• Click Next.

• Enter the system name you want or accept the default name.

• To accept the recommended set up, select Typical then click Next.

10.

• If this screen is displayed, select the type of modem you have. If you are not sure, it is more likely to be

Class 1. Check the specifications of your Modem.

• Click Next

11.

Tone dialling is preset and is suitable for all direct lines and most switchboards.

• Click Next.

12.

• If you are not connected to a switchboard, click Next.

• If your system is connected to a switchboard and you have to dial an access code to get an outside line (usually 9 ) enter it in the Preamble box.

If you need to dial a code number to charge the cost of your fax messages to a different network service provider, enter the code number here.

If you need a pause anywhere in the dialling prefix enter ‘&’ to give a pause of about one second.

• Click Next.

Please note

You can enter a forward slash ‘/’ at the start of a fax number to ignore any prefix code you have entered.

13.

• Click Yes to automatically receive faxes directly into your computer.

Please note

To receive faxes, your PC must be switched on with Unimessage Pro running and it must be connected to a telephone line.

You can use Routing Rules to automatically print faxes on reception.

14.

If your modem works for fax and data, and you have added email servers on a previous screen, you are asked if you want to use it for email.

• Select Yes or No

• Click Next

15.

• Your Dial-up Networking name will normally be displayed. If you have more than one Dial-up Networking connection, click Next until the name you want is displayed.

• Enter the user name and password you use for internet access.

• Make sure the SMPT and POP3 are ticked.

• Click

• Type in the name you want to call your email account, e.g. mymail.

• Click Next

17.

• Enter your POP3 account name and POP3 password. This is the user name and password you normally use to collect your email.

• Click Next

18.

• Click Yes if you want your PC to dial up automatically to check for new emails. The check interval is preset to every 60 minutes. You can change this if required. The minimum check interval is every 15 minutes.

• When you have made the settings you want, click Next.

• When the next screen is displayed, click Next.

19.

• You can change the name if required, e.g. BT Multijet 3000

• Select where you want the shortcut displayed:

• desktop (this is the most convenient option for

most users)

• Start menu

• in a program group

It is recommended that you create a shortcut on the desktop to make it easy to open the application.

• Click Next.

20.

This screen gives you a summary of the items you have selected.

• Click Finish to complete the operation or Back to go back to view or change settings.

21. Your Unimessage Pro completes

installation and the Welcome screen is displayed.

Sending your first message

• First make sure your modem is connected to the telephone line.

• On the Welcome screen, click the

New Message button.

• In the message dialogue screen that opens: Click in the To box and enter a telephone number (to send a fax) or an email address (to send an email).

• Click in the Subject box and type the title of the message, e.g. Test.

• Click in the message box (the large box under the Subject box) and type your message.

• Click Send (the envelope icon) to send the message.

Enabling email and fax after installation

If, during installation, you did not choose to configure Unimessage for fax and/or email, you can now enable these features using the procedures below.

If you have neither fax or email set up and want to

add one or both, go to Add fax and/or email

If you have fax set up and want to add email, you

need to replace the existing modem configuration with one that can perform both functions then delete the original one. Follow instructions at Adding email

to fax

If you have email set up and want to add fax, go

to Adding fax to email

Adding email to fax and adding fax to email

If you want to add email and fax start at step 1. If you want to add fax only, start at step 18.

1. Open the Welcome screen.

2. Click Browse Folders.

You first need to set up your email account and servers:

3. Click Set Up.

4. Click Email.

5. Click the Accounts tab.

6. Click

Add.

7. Enter a name for your account, e.g. mymail.

8. Enter your Email address.

9. Enter your Reply address: normally the same as your email address unless you want replies to go to another address.

10.Click the Servers tab.

11. Under incoming mail, enter your POP3 account name and password (the ones you use for receiving mail).

12.Click OK. The Email setup screen is shown.

13.Click the Servers tab.

14.Click Add.

Unimessage Pro can receive email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers.

15.Enter the SMPT (outgoing mail) server name. Click OK.

Note

If your SMPT and your POP3 servers have the same name, you can select Both to enter them both at once.

16.Click Add. Enter the POP3 server name. Click POP3 then OK.

17.When the Outgoing and Incoming servers are shown, click OK.

You now need to configure your modem for email and/or fax.

18.Click Devices in the left hand column. The Devices folder is displayed.

19.If you already have a device shown, click on it to highlight it.

20.Click on the to log it off.

21.Click on the

New Devices .

If you have added email servers, the screen shows Network Permanent Connection.

22.Select No, then Next.

23.Select the second option down, ‘Yes, look for…’ then click Next.

24.Click Next. The software looks for the device.

then

25.If more than one device is shown, select the device you want. Click Next.

26.Click Yes if you want to be able to send and receive faxes. Click Next.

27.Enter any system device name you want. Click Next.

28.If this screen is shown, choose Class 1 or Class 2 (you need to check what class of fax modem you have, normally Class 1). Click Next.

29.Select Tone. Click Next.

30.If you need to dial a number to get an outside line or are connected to a switchboard, enter the access code in the Preamble box. Click Next.

31.Select ‘Yes, answer incoming calls’ in order to be able to receive faxes automatically. Click Next.

32.If you want to be able to send and receive emails, click Yes then Next.

33.If you selected Yes on the previous screen, you now need to set up your Dial-up Networking connection. Your Dial-up Networking name will normally be displayed. If you have more than one Dial-up Networking connection, click Next until the name you want is displayed. Enter the user name and password you use for internet access. Make sure the SMPT and POP3 boxes are ticked. Click Next to display the Finish screen.

34.Click Finish.

35.Your devices folder will now show your new modem.

You now need to set up the start up routine so that the new modem is made active when you open Unimessage.

36.Click Set Up.

37.Click Program.

38.Click the Unimessage logo at the top of the list then click Properties.

39. Click the Devices tab.

40.Click on the Email and/or Fax boxes to insert ticks.

41.Click OK.

42.Click OK.

43.Now close down Unimessage and then restart it to enable the new settings.

Adding email to fax

1. Open the Welcome screen.

2. Click Browse Folders.

You first need to set up your email account and servers:

3. Click Set Up.

4. Click Email.

5. Click the Accounts tab.

6. Click Add.

7. Enter a name for your account, e.g. mymail.

8. Enter your Email address.

9. Enter your Reply address: normally the same as your email address unless you want replies to go to another address.

10.Click the Servers tab.

11. Under incoming mail, enter you POP3 account name and password (the ones you use for receiving mail).

12.Click OK. The Email setup screen is shown.

13.Click the Servers tab.

14.Click Add.

Unimessage Pro can receive email messages from mailboxes on POP3 email servers and send email messages via SMTP email servers.

15.Enter the SMPT (outgoing mail) server name. Click OK.

Note:

If your SMPT and your POP3 servers have the same name, you can select Both to enter them both at once.

16.Click Add.

Enter the POP3 server name. Click POP3 then OK.

17.When the Outgoing and Incoming servers are shown, click OK.

You now need to configure your modem for email and fax.

18.Click Devices in the left hand column. The Devices folder is displayed.

19.Click on the device to highlight it.

20.Click on the to log it off.

Click on the

New Devices .

21.Select No, then Next.

22.Select the second option down, ‘Yes, look for…’ then click Next.

23.Click Next. The software looks for the device.

then

24.If more than one device is shown, select the device you want. Click

Next.

25.Click Yes if you want to be able to send and receive faxes (if you already have fax set up from your original installation you must still select Yes here). Click Next.

26.Enter any system device name you want (if you previously had a device configured use a name that is noticeably different to the previous one, e.g. “NEW”.). Click Next.

27.If this screen is shown, choose Class 1 or Class 2 (you need to check what class of fax modem you have, normally Class 1). Click Next.

28.Select Tone. Click Next.

29.If you need to dial a number to get an outside line or are connected to a switchboard, enter the access code in the Preamble box. Click Next.

30.Select ‘Yes, answer incoming calls’ in order to be able to receive faxes automatically. Click Next.

31.To be able to send and receive emails, click Ye s then Next.

32.You now need to set up your Dial-up Networking connection. Your Dial-up Networking name will normally be displayed. If you have more than one Dial-up Networking connection, click Next until the name you want is displayed. Enter the user name and password you use for internet access. Make sure the SMPT and POP3 boxes are ticked. Click Next to display the Finish screen.

33. Click Finish.

34.Your devices folder will now show your new and old modem. You need to delete the old one. Click on it to highlight it then click on the DELETE ICON.

You now need to set up the start up routine so that the new modem is made active when you open Unimessage.

35.Click Set Up.

36.Click Program.

37.Click the Unimessage logo at the top of the list then click Properties.

38.Click the Devices tab.

39.Click on the Email and Fax boxes to insert ticks.

40.Click OK.

41.Click OK.

42.Now close down Unimessage and then restart it to enable the new settings.

Adding fax to email

1. Open the Welcome screen.

2. Click Browse Folders.

3. Click Devices in the left hand column. The Devices folder is displayed.

4. Click on the device to highlight it.

5. Click on the to log it off.

6. Click on the

New Devices .

7. Select No, then Next.

8. Select the second option down, ‘Yes, look for…’ then click Next.

9. Click Next. The software looks for the device.

then

10.If more than one device is shown, select the device you want. Click

Next.

11. Click Yes if you want to be able to send and receive faxes. Click Next.

12.Enter any system device name you want (if you previously had a device configured use a name that is noticeably different to the previous one, e.g. “NEW”.). Click Next.

13.If this screen is shown, choose Class 1 or Class 2 (you need to check what class of fax modem you have, normally Class 1). Click Next.

14.Select Tone. Click Next.

15.If you need to dial a number to get an outside line or are connected to a switchboard, enter the access code in the Preamble box. Click Next.

16.Select ‘Yes, answer incoming calls’ in order to be able to receive faxes automatically. Click Next.

17.To be able to send and receive emails, click Ye s (if you already have email set up from your original installation you must still select Yes here). Click Next.

18.You now need to set up your Dial-up Networking connection. Your Dial-up Networking name will normally be displayed. If you have more than one Dial-up Networking connection, click Next until the name you want is displayed. Enter the user name and password you use for internet access. Make sure the SMPT and POP3 boxes are ticked. Click Next to display the Finish screen.

19.Click Finish.

20.Your devices folder will now show your new and old modem. You need to delete the old one. Click on it to highlight it then click on the .

You now need to set up the start up routine so that the new modem is made active when you open Unimessage.

21.Click Set Up.

22.Click Program.

23.Click the Unimessage logo at the top of the list then click Properties.

24.Click the Devices tab.

25.Click on the Fax and Email boxes to insert ticks.

26.Click OK.

27.Click OK.

28.Now close down Unimessage and then restart it to enable the new settings.

Uninstalling your PC software

To uninstall your PC software

All software and drivers are installed under the name Unimessage Pro.

• Click Start,

• Select Settings

• Click Control Panel

• Double click Add/Remove Programs

• Click Unimessage Pro

• Click the Add/remove button to start the removal process. On completion, it is recommended that you restart your PC.

Please note

When using Unimessage Pro on a LAN, remove Unimessage Pro on all the client workstations before finally removing it from the server.

Upgrading Unimessage Pro

Unimessage Pro can be upgraded for several reasons, including:

• To support several users on a network (LAN).

• To support more devices at the same time.

To upgrade your copy of Unimessage Pro

When using your Unimessage Pro software

• Click Browse folders.

• Click Devices in the left hand column to display the Devices folder.

• Highlight any active devices and click on the

to log them off.

• Click Help to display the menu.

• Click Live Upgrade. A Unimessage Upgrade page will be displayed.

• Connect to the internet in your usual way.

• On the Upgrade page, click on the Upgrade button indicated to start the upgrade process.

Or, for more details, visit http://www.unimessage.co.uk, or contact your local Wordcraft International distributor (details are included on http://www.wordcraft.co.uk) or email sales@wordcraft.co.uk.

• If your copy of Unimessage Pro has been upgraded and you are installing for use with a network, you can create users during the installation process.

Each user is granted one of 3 access levels Administrator, Supervisor or User - that determine what they are allowed to do.

• If your copy of Unimessage Pro has been upgraded to include support for email devices and you have either a permanent connection to the Internet or a Windows Dial-Up Networking connection to the Internet, you can configure Unimessage Pro to send and receive email messages:

Define any SMTP and POP3 email servers that you want to be available with Unimessage Pro.

Configure Unimessage Pro to use either your permanent connection or an existing Windows Dial-Up Networking connection to the Internet by selecting a device that can support data connections, such as a modem on the port that you have already defined a Windows Dial-Up Networking connection.

If you are using a Windows Dial-Up Networking connection you will need to enter User and Password details into Unimessage Pro even if these have already been entered when the connection was defined.

Select which SMTP and POP3 email servers can be accessed via the Unimessage Pro email driver.

Define the first email account and select whether it should be System-wide or User specific. A System-wide email account is only available to Unimessage Pro Administrators and Supervisors and any email retrieved using a System-wide email account is added to the Network Inbox.

A User specific email account is available to the user associated with it as well as all Administrators and Supervisors. Any email retrieved using a User specific email account is added to the user’s Received items folder.

• If the device you select or detect can support the sending or receiving of fax messages, and you want to use it to send or receive fax messages, you will need to configure it.

• When Unimessage Pro has collected sufficient information it will create a shortcut to start Unimessage Pro, which it will then run.

Please note

Additional devices can be defined clicking on File, then New, then Device at the PC to which the device is connected.

You may only have the number of devices permitted by your license active at any one time. You may be able to upgrade your copy of Unimessage Pro to enable you to use more devices at the same time if your message traffic requires it. Please refer your Unimessage Pro Administrator to the section on Upgrading Unimessage Pro if required.

If you have installed Unimessage Pro onto a local hard disk and want to use it from other PCs on a peer-to-peer network remember to share the Unimessage Pro folder with full access rights to all other PCs that you want to be able to use Unimessage Pro.

Before you can send email messages, you must have defined an email driver and an email account. If you configured Unimessage Pro for use with a fax machine during installation, you must define a new device and account for email messages.

Additional email accounts can be defined by clicking

File, then New then Email account.

If you are using a Windows Dial Up Networking connection and are also connected to a network (LAN) using the IPX/SPX protocol, (for example, as on some versions of Novell Netware) you will be disconnected from the LAN while the Windows Dial Up Networking connection is established.

To avoid this: Display the properties for Windows Dial Up Networking, click the Server Types tab then click de-select for the Log on to network and IPX/SPX Compatible options. Then click OK.

Unimessage Pro Network client installation

You must upgrade your copy of Unimessage Pro to support network users on each of the PCs where you want to use Unimessage Pro.

If the drive where Unimessage Pro is installed is not already mapped on the PC:

• Select Network Neighbourhood to browse to the folder where you have installed Unimessage Pro.

• Right click on the Unimessage Pro folder

• Select Map network drive from the menu that is displayed.

• Select the Client folder on the drive that is mapped to where Unimessage Pro is installed,

• Click SETUP.EXE in the folder to run it.

• Confirm the drive where Unimessage Pro is installed, the default suggested recommended. Register the location of its components and install any Windows updates that are required,

• Restart Windows. Unimessage Pro will continue the installation on re-starting. Follow the on-screen instructions carefully.

Please note

During the installation of Unimessage Pro network client on each network PC only create a device driver if the modem or BT MultiJet 3000 is connected directly to the workstation at which you are installing the client – you can use modems and BT MultiJet 3000s connected elsewhere on the network from within Unimessage Pro.

• Additional email accounts can be created by clicking File, then New, then Email account.

• Additional devices can be defined by Clicking

File, then New, then Device at the PC to which

the device is connected.

If you are using a Windows Dial Up Networking connection and are also connected to a network (LAN) using the IPX/SPX protocol, (for example,

as on some versions of Novell Netware) you will be disconnected from the LAN while the Windows Dial Up Networking connection is established. To avoid this: Display the properties for Windows Dial Up Networking, click the Server Types tab then click

de-select for the Log on to network and IPX/SPX Compatible options. Then click OK.

Copying

Your BT MultiJet 3000 lets you copy a document in black or full colour with or without connection to a PC.

You can start to copy a document even while your BT MultiJet 3000 is already printing a document. Your copies will print after the current job finished.

Your BT MultiJet 3000 will beep when it has finished scanning. You can now place another document on the scanner for copying. Your document is stored in memory while waiting for it to print. If the memory becomes full, you will have to wait for some of the printing to be completed before making more copies.

Operating the copier

Positioning documents

Place your document face down on the glass, in the corner along the left and back edges.

Close the top cover.

Copying bulky objects

When copying items such as a book you can remove the BT MultiJet 3000 cover. Lift the top cover until it is vertical.

Pull the cover gently upward until it comes out of the hinge slots at the back. When you have completed your scan, replace the cover by sliding the cover hinges into their slots.

Important

When the cover is removed, do not look directly at the light while it is scanning.

To adjust the copy quality

You can select from three settings, NORMAL,

FINE or QUICK.

Use QUICK for fast, draft copies, NORMAL for a good balance between speed and quality, and FINE for the best copies.

Press Copy Quality until the display shows the print option you want.

Copy Quality

To change the colour

The display shows the current setting, black (BLK) or colour (CLR).

Press Colour/Black to display the option you want.

To make copies

You can make up to 99 copies. Place the document to be copied on the scanner.

If you want to make more than one copy, press

Number of Copies to set the number of copies

you want. Hold down the button to change the number of copies in steps of 5. Press Start. The page is scanned. You hear a beep when scanning is finished.

You can scan another page, while your BT MultiJet 3000 is printing.

To stop copying

Press Stop. Display shows Cancel All Jobs? Press Yes . The display will show Canceling Jobs and copying is stopped and any paper being printed is ejected.

Please note

If you have not scanned or copied any documents within the previous 30 minutes, there is a delay of about 50 seconds while the scanner warms up.

To set the paper size

Your BT MultiJet 3000 is pre-set to scan A4 size for copies. You can set it to copy different sizes of paper A4, B5 or LTR for Letter size.

Please Note

Setting the paper size determines the size of the screen that is scanned, it does not control the paper output.

Press Paper/Size until the display shows the option you want A4, B5 or LTR.

Press Start or select another option.

Press Stop to return to standby and your original paper size setting.

Sleep mode

If your BT MultiJet 3000 is not used for 30 minutes it will enter and display SLEEP MODE. The printer will continue to work but there will be a delay of approximately 50 seconds to warm up before you can scan or copy.

Yes

Colour/Black

Adjust

Paper Size

Additional copier settings

These settings will remain active for a couple of minutes after the last copy is printed. This allows you to continue making copies with the same settings. If you stop copying, they will revert to the default settings.

To adjust the contrast

You can make your copies lighter or darker.

Press Zoom/Contrast/Paper Type until the display shows CONTRAST. Use the Adjust buttons to decrease or increase the contrast. A smaller bar gives a lighter copy, a larger bar gives a darker copy.

Press Start to begin copying or select another option.

Press Stop to stop and return to standby, the new setting will be retained. Press Stop again to restore default setting.

To enlarge or reduce the copy

Normally, your copies will be the same size as the original document (100%). The zoom feature lets you reduce or enlarge your copies from 25% to 400% of the original size.

Press Zoom/Contrast/Paper Type until the display shows ZOOM 100%.

Use the

Adjust buttons to decrease or increase

the size. Each press of the button changes the zoom by 1%. Hold the button down to adjust the size in steps of 10%.

Press Start or select another option.

Press Stop to stop and return to standby, the new setting will be retained. Press Stop again to restore default setting.Using different types of

paper

The quality of your copies will depend on the type of paper you use. If you use glossy paper for photos or transparencies, you should change the BT MultiJet 3000 paper setting.

To change the paper setting

Press Zoom/Contrast/Paper Type until the display shows PAPER.

Use the Adjust buttons until the display shows the type you want PLAIN, TRANSP, (for Transparency) or GLOSSY.

The Glossy paper type is only available when you have set the printing mode to Colour. See page.

Press Start or select another option.

Press Stop to stop and return to standby, the new setting will be retained. Press Stop again to restore default setting.

Yes

Adjust

Zoom Contrast Pa

Adjust

er type

Adjust

Zoom Contrast Pa

er type

Adjust

Zoom Contrast Pa

er type

Setting up from your PC

To set default Copy settings using the PC software

• Click the Unimessage Pro icon to open the Welcome menu.

• Press the Set up button. The Scan Settings Utility screen is displayed.

• Click the To Copy Settings button.

• Select the default settings you want when using the Copy button on your BT MultiJet 3000.

• Click OK to confirm.

Printing

Setting up and using your printer

Please note

The exact steps for printing may vary according to the type of application software you have. Refer to your software application user manual for detailed steps on printing.

When you are ready to print a document from your PC screen:

Check you have the right paper in the input tray and replace if necessary. See Paper/Envelope options, and Choosing settings for paper/envelopes.

Click on the File menu.

Select Print.

Click OK to start printing.

Click on the Printer icon

Please note

If you are going to print colour photographs, you can improve the print quality by replacing the black cartridge with a special Photo cartridge.

Using the Printer Control Program

The Control Program lets you monitor the job status, install, align or clean cartridges, or change other options.

To open the Control Program

The control program opens automatically when you print a document. You can also open it manually.

At your PC

• Click on Start

• Select Settings

• Select Printers and a new screen opens.

• Right click on the MJ3 printer icon and click on

MJ3 Control Program.

Four tabs are available:

Status:

Displays the current ink levels in the cartridges Print Test Page

Options:

Run Minimised – stops the Control Program from appearing each time a job is sent to the printer Close Status at End of Job Enable Sound Effects Disable Printer to PC Communications Enable Buffer Mode

Cartridges:

Install/Change Cartridge – provides installation instructions Clean Print Nozzles Align Cartridges

About:

Software version

Changing the printer properties

Most Windows software applications allow you to make changes to determine how a print job looks - page size, paper orientation, and margins. The changes can be temporary – for the document you are printing or permanent, by saving the settings as default.

To change the default printer properties

This will set the default style you want, for all documents you print from your PC.

Note: You will still be able to change the style on

a per document basis, if required, by selecting

Properties: from the print dialogue box when you

request a print.

• Click on Start menu button

• Select Settings. The Settings options are shown

• Select Printers and a new screen will open

• Right click on the MJ3 Printer icon and click on Properties

Click on the appropriate tabs to make changes to the Paper or Document/Quality

1. General

Allows you to add a separator page. Lets you print a test page.

2. Details

We recommend you keep the default settings.

3. Color Management

We recommend you keep the default settings.

4. Paper

Paper size – choose the size of paper in the input tray. Copies: option to Collate and print in Reverse Page Order. Orientation: Portrait or Landscape.

5. Document/Quality

6. Document Type

Automatic allows the software to print using the best settings for the document. Must be used for colour printing. Black Only will print in shades of grey.

7. Paper Type

select between Plain Paper; Coated Paper; Glossy/Photo Paper; Transparency; Iron-on Transfer or Greetings Card stock.

8. Print Quality

select between 600dpi (Quick Print or Normal) and 1200dpi High quality.

9. Web Smoothing

provides clarity when printing from the web.

10. Defaults

restores default settings.

11. About

software version.

Load up to Make sure

10 envelopes • The print side is facing you and the paper guide is

adjusted against theside of the envelopes.

• The stamp location is in the upper left corner.

• The envelopes are loaded vertically against the righ side of the rear input tray.

10 greeting cards, • The print side is facing you and the paper guide is adjusted against the side of the cards. index cards, post- • The cards are loaded vertically against the right side of the sheet feeder. cards, or photo cards

25 sheets of photo

• The glossy or coated side is facing you.

paper or photocards • The paper guide is against the side of the paper.

20 sheets of • Place the banner paper behind the printer. banner paper Then bring the unattached edge of the first page over the

Note: Make sure you select printer and into the sheet feeder. Banner or A4 Banner paper • The paper guide is against the side of the paper. size in the Printer Properties

10 transparencies • The rough side of the transparency is facing you.

• The paper guide is against the edge of the transparencies.

100 sheets of • The print side is facing you and the paper guide is against the side of the paper. custom-sized paper • Your paper size fits within these dimensions:

- Width: 3.0 in. to 8.5 in. (76 mm to 215.9 mm)

- Length: 5.0 in. to 17.0 in. (127 mm to 432 mm)

25 iron-on transfers • You load the iron-on transfers following the instructions on the package.

• The paper guide is against the side of the iron-on transfers

• Your BT MultiJet 3000 automatically prints a mirror image.

Paper/Envelope options

Choosing settings for paper/envelopes

Your BT MultiJet 3000 default settings are suitable for printing most documents on plain paper. To change your printer settings for printing on speciality papers, use the following table:

Paper/envelope Click printer Make the following selection selection properties tab, then:

Envelopes Paper Scroll and click to select the appropriate envelope size.

Note: Many applications are designed to override the

envelope settings in Printer Properties.

Greeting cards, Document/Quality Click to select Greeting Card Stock. index cards, or postcards Paper

Select the appropriate Paper Size setting.

Photo, glossy or Document/Quality Click to select Glossy/Photo Paper. coated papers Notes: • For the best possible photo quality, print with a photo

and colour cartridge combination in your printer.

• When printing photos, remove each photo as it exits from the printer and allow it to dry before stacking.

Paper Select the appropriate Paper Size setting.

Sheets of custom- Paper Click to select Custom. Enter the dimensions for your custom paper size. sized paper

Banner paper Paper

Click to select Banner or Banner A4.

Iron-On transfers Document/Quality Click to select Iron-On Transfer.

Note: We recommend printing on plain paper before

printing on the actual iron-on transfer.

Paper Select the appropriate Paper Size setting.

Transparencies Document/Quality Click to select Transparency.

Select Normal 600dpi or High 1200 dpi Print Quality.

Please note: When printing transparencies, remove each transparency

as it exits from the printer and allow it to dry before stacking.

Paper Select the appropriate Paper Size setting.

Scanning

When connected to a PC, you can scan using your PC or from the control panel of your BT MultiJet 3000.

You can scan while your BT MultiJet 3000 is printing, but not while you are making copies as this also uses the scanner

Positioning documents

Place your document face down on the glass, in the corner along the back and top edges.

Scanning bulky objects

When scanning items such as a book you can remove the BT MultiJet 3000 cover. Lift the top cover until it is vertical.

Pull the cover gently upward until it comes out of the hinge slots at the back. When you have completed your scan, replace the cover by sliding the cover hinges into their slots.

Important.

When the cover is removed, do not look directly at the light while it is scanning.

Setting up from your PC

To set the Scan macros

Setting Scan Macros lets you control how you want to scan documents when the Scan button is pressed on your BT MultiJet 3000, for example, you can select a macro to scan a document directly into an application such as Paint.

• Click the Unimessage Pro icon to open the Welcome menu

• Press the Set up button. The Scan Settings Utility screen is displayed.

Macro 1 is already set up as a default, this lets you scan a document as an attachment to a message.

• Select a Macro Number 2-8.

• Select the macro function you want from the drop down list.

• Select the options you want for this macro function.

• Click the Help button for on screen information.

• Click OK to confirm.

Please note

If you use the Scan to Message setting, it is recommended that you avoid selecting “ .bmp” as the file type.

Scanning using the control panel

To use the scanner

If you have set macros for the Scanner, you can control how it scans documents using the buttons on your BT MultiJet 3000.

At your BT MultiJet 3000

Load the document in the scanner

Press the SCAN button until the LCD display shows the Macro command you want.

Press Start

Please note

The UniMonitor control program must be running on the PC at all times for the Scan button on the BT MultiJet 3000 to work. UniMonitor runs in your Windows System Tray, next to the Windows clock:

If you try to use the Scan button on the BT MultiJet 3000 when UniMonitor is not running or the BT MultiJet 3000 is not connected to your PC the BT MultiJet 3000 LCD will show Waiting for PC.

Scanning using your PC

To scan and save files on the PC, your BT MultiJet 3000 provides a standard TWAIN interface. This common scanner interface is supported by many application programs, making your BT MultiJet 3000 compatible with a wide range of software.

Yes

Scan

To scan a document into an open application

You can use your BT MultiJet 3000 to scan documents into any TWAIN compatible Windows application that you are running, for example, Kodak Imaging and Corel Photo Paint.

• Place document in the scanner

• In the application you are using, click File

• Select Select Source or Select Scanner

• Select the MJ3 Twain Driver

• Click OK.

• Click File

• Click Acquire Image. The scan is started.

To scan a document from your PC into Unimessage Pro

• Place the page you want to scan face down onto your BT MultiJet 3000 scanner.

• At your PC, double click the Unimessage Pro icon to open the Welcome screen

• Click Scan Image

You can use the preset buttons or advanced controls to provide the best quality image to be scanned. If required click the Preview button to see a preview scan of your image. Once the preview is complete you can move and size the dotted line around the image to select the exact area you wish to scan.

• Click Scan

The image will be received by Unimessage Pro and can be viewed on screen or the Received items folder, or stored for viewing later.

To scan multiple pages into Unimessage Pro

This allows you to build a single document from several separate scans.

This is useful if you want to scan different pages with different settings, or if you want to scan both sides of a document.

• Open the Browse Folders screen

• Click File.

• Select Multiple Scans. The Scan Multiple Pages dialog box appears:

All scanned pages appear in the left hand column. Use Add to move a page from the left to the right in the order you want. Use Duplex to copy all pages from left to right.

• Click the Help button on this dialog for more details of how these advanced scanning functions are used.

• Click OK when all the pages have been added to the document.

Please note

If you intend to scan a document for fax transmission, or use OCR a resolution of 200x200dpi is recommended.

If you want to scan a document for Optical Character Recognition [OCR], best results are usually obtained using Black and White, rather than Grey Scale or Colour. 200x200dpi resolution is usually adequate for all but the smallest print.

24-bit colour and high-resolution images can be very large; over 40 megabytes for each file, and additional PC memory may be required to manipulate the image. It is best to use no higher than 200x200 dpi when using 24-bit colour.

To setup your BT MultiJet 3000 as the default scanner

• At your PC double click the Unimessage Pro icon to open the Welcome screen

• Click Browse Folders

• Click File and Select Source

• Click on the MJ3 Twain Driver

• Click on Select

Email, fax and OCR Introduction

With your Unimessage Pro software, you can send and receive colour and mono faxes as well as email messages from your PC.

This Quick Start Guide gives instructions on how to send your first message, how to receive messages to your PC, and basic information about some of the other features listed below.

Features include:

Depending on your system and the configuration of your Unimessage Pro, you can:

• View your incoming and outgoing messages on screen

• Send messages without having to use your word processing application.

• Create contacts in the Phonebook for frequently used fax numbers and email addresses.

• Send messages automatically

• Delay sending faxes to take advantage of evening or weekend telephone rates.

• Create folders to store your incoming and outgoing messages.

• Create personalised fax cover sheets.

• Send colour images by fax.

• Send data files with your fax documents

• View and edit fax and graphics files

• Create graphics files

• Store properties of files and use the search engine to find them quickly later on.

• Route incoming messages with easy wizard-style Routing Rules.

• Convert scanned documents or received faxes into text with the Optical Character Recognition [OCR] software.

• Easy upgrade available to support multiple users on suitable Windows Local Area Networks [LAN].

The context related Help by subject and topic is available at any time. You can display it by clicking on the

Help

buttons or by pressing F1 on your keyboard.

Unimessage Pro - Components

Unimessage Pro has three components:

The user interface

This is the part of Unimessage Pro you use. One of its tasks is to enable you to send messages directly from any Windows application by printing to the Unimessage Pro printer.

Unimessage Pro will convert this printed output into the correct format: fax or email, depending on the requirements of the person(s) you are sending it to. It allows you to see the various job queues and lists that make up Unimessage Pro and it allows you to create and view messages as well as selecting various program options.

With several users on a network (LAN), the user interface runs on each PC that wants to send or receive messages.

The scheduler

This controls the list of jobs waiting to be done, makes sure jobs are done by the right device at the right time and keeps a log of everything that happens. The Scheduler runs in the background so you can continue to use the PC for other work while jobs are being carried out.

If you are part of a network, only one Scheduler is required. This can run on any workstation, but it is usually more convenient to run it on the first PC to which you attach a device.

Device drivers

These get their instructions from the Scheduler and each one knows how to send or receive messages using a certain type of device - mail server, modem or BT MultiJet 3000. Device drivers also run in the background.

More than one driver (and more than one device) can be used on a single PC if the volume of messages requires it. On a network Unimessage Pro supports multiple devices of different types as well as multiple users, however the devices themselves should not be connected to network file servers which are already busy meeting the filing and printing needs of the network. Connecting devices to file servers would also restrict the total number of devices on the network - with Unimessage Pro you can connect up to 30 devices (subject to your software licence) - the more devices, the greater the throughput.

Please note

Depending on your PC configuration, the Unimessage Pro fax and email drivers may appear minimised at the foot of your screen. If so, double click on them to see the progress of a fax or email.

Starting up

Using your Unimessage Pro for the first time

Select the Unimessage Pro from your

Desktop or the Start menu or the Start, Programs

folder depending on where it

was placed during installation.

Welcome screen

• Click on the button you require.

The round buttons provide quick access to some of the functions including:

New Message Opens the message editor so you can

create a message and send it by fax or email.

Browse Opens the list of folders so you can Folders check on the progress of messages,

examine the lists of received, transmitted, filed messages and print these lists or individual messages.

Scan to Opens the scanner driver for Message scanning documents or images. These

are automatically attached to a new message in the Unimessage Pro message editor ready for sending.

Copy Lets you to make copies on your BT

MultiJet 3000 from your PC screen.

Scan Image Lets you scan documents or images

into your PC from your BT MultiJet 3000.

Set up Allows you to choose the default

settings for scanning and copying on your BT Multijet 3000 control panel.

Find Search your personal Unimessage Pro

folders for filed items.

Exit Close Unimessage Pro.

On screen help

Your Unimessage Pro software has detailed help files that give much more information than in this guide.

To display help.

When using your Unimessage Pro software

• Click Help to display the menu.

• Select Contents and Index to view an on-screen manual.

Set up button

The Setup button on the Welcome screen lets you set the function of the Scan button and copy facility on the control panel of your BT MultiJet 3000 machine. These settings do not affect scanning or copying from your PC.

Important

The UniMonitor control program must be running on the PC at all times for the Scan button on the BT MultiJet 3000 to work. The programme is shown in your Windows System Tray, next to the Windows clock:

If you try to use the Scan button on the BT MultiJet 3000 when UniMonitor is not running or the BT MultiJet 3000 is not connected to your PC the BT MultiJet 3000 LCD will show Waiting for PC.

You can open the Unimessage Pro welcome screen, by double clicking the UniMonitor System Tray icon. Then click the Setup button to access the Scan Settings Utility and Copy Setting Utility functions.

If UniMonitor is closed, you can restart it by clicking

Start, Programs, Unimessage Pro and then UniMonitor.

Browse folders

• Click the Browse Folders button on the Welcome screen to display the browser screen.

Display of folders.

• Clicking on an item from the folder list to display it. Once folders are displayed they can be minimised or maximised like normal Windows screens. Use the Window menu to cascade the folders displayed, split them horizontally or vertically, switch between open folders or close them all.

Most folders also have their own toolbars that you can remove or restore from the View menu.

You can change the width of this area by placing your cursor on its right-hand border (the cursor will change shape), holding down the left mouse button, and dragging the border to a new position.

Network Users only:

If your copy of Unimessage Pro includes functions to allow its use on a supported Windows based network (LAN) you will see a Network folders branch in this tree as well as the Personal folders branch. Folders within this branch, including any you create yourself, are visible to all Unimessage Pro users on the LAN – though their access to the folder may be restricted depending on the user’s privilege level.

For details of the maximum number of people that can use Unimessage Pro at the same time on a LAN:

• Click Help, then About Unimessage Pro and select the Network tab. You can increase the maximum number of people that can use Unimessage Pro at the same time up to 500. if required, Refer your Unimessage Pro Administrator to the section on Upgrading.

Please note

When you close the main Unimessage Pro display, the Welcome menu reappears.

If you do not want the Welcome menu displayed: Click Setup select Program, click the

Application tab and remove the tick from the Show “welcome” screen option by clicking on it.

Then click OK. The Welcome menu will then not be displayed from the next time you start Unimessage Pro.

You can switch between open folders in the main Unimessage Pro display using Ctrl+TAB or Ctrl+F6.

You can also close the current folder in the main Unimessage Pro display using Ctrl+F4.

You can open the Welcome screen at any time by double clicking the Unimessage Pro icon in the Windows System tray.

To change your configuration settings

During installation you may have configured

Unimessage Pro for use with your modem. If required,

you can reconfigure how Unimessage Pro works with your modem, for example, to enable or disable reception of fax messages to the PC.

When the Browse Folders screen is open:

• Click Devices from the folder tree.

• Double click on the entry you want in the list of devices that appears in the right hand panel.

• Change the settings you want on the Device dialog box.

• Click OK to save the new settings.

Please note

All changes made to controls on any tab take effect only when Unimessage Pro is restarted.

The All settings button allows you to review and change all of the detailed settings that are available for the type of device you are using. We recommend that only advanced users attempt to change these settings.

Configuring your email

Your copy of Unimessage Pro includes support for email accounts.

When you open the main screen, the Email accounts folder is shown in the folder tree in either your Personal Folders for individual PCs or Network folders (for LAN compatible networks).

Please note

You can send and receive email if you have set up your modem for email during installation. If you want to add email capability now, go to Enabling

email and fax after installation

Email servers (POP3 and SMTP) Email messages are received from mailboxes on POP3 email servers and sent via SMTP email servers.

Email accounts

There are 2 types of email accounts in Unimessage Pro:

Individual user

These accounts belong to an individual user. Any email messages retrieved are moved directly into the appropriate user’s Received items folder, they do not pass through the Network Inbox. A Unimessage Pro user with User privileges sees only those email accounts that have been made available to them. they can create more email accounts but can only use POP3 and SMTP servers already defined by Unimessage Pro Administrators.

System-wide for network users only

These accounts are only shown in the list of email accounts for Unimessage Pro Supervisors and Administrators who can use them to send email messages. However, any email retrieved using the POP3 email server account defined in a System-wide email account is added to the Network Inbox.

Sending emails from different users

Before you can send any email messages via Unimessage Pro at least one email account must be displayed in the Email accounts folder.

• Open the Welcome screen.

• Click

Email accounts. The account shown in bold

is the default.

• Right click the email account you want

• Click Use to send my email

• Select Use to send my email.

Once an email account has been set as default, email messages can be sent. However, email messages will only be sent when a Unimessage Pro device capable of sending and receiving email messages via the appropriate SMTP and POP3 email servers is available. If no such device is available email messages will remain in the Outbox unsent, and no email messages will be received.

Sending faxes and emails

The message editor screen lets you compose a message, add an attachment and list who you want to send it to. Then you can send your message as a fax or email.

To send a simple fax

• Open the Welcome Screen and click New Message screen OR open the Browse Folders screen and click New.

• Enter the fax number you want in the To box.

• Enter the subject

• Write your message

• Click Send

• Click OK

To send a simple email

• Open the Welcome Screen and click New Message screen OR open the Browse Folders screen and click New.

• Enter the email address you want.

• Enter the subject

• Write your message

• Click Send

• Click OK

To send a document as a fax or email

• Open the document you want to send.

• Click Print and select the Unimessage Pro printer.

• Click Properties to check that fine resolution is selected.

• Click OK, the Unimessage Pro editor screen opens.

• Enter the fax number or email address. If you enter an email address, the document is sent as an attachment.

• Click Send.

To send a fax or email to a recipient listed in the Phonebook

When you are ready to send a message:

• Click To

• Click Phonebook and select the name you want.

• Transfer it to the ‘To’, ‘Cc’ or ‘Bcc’ column.

• Click OK. The address or fax number is transferred.

• Click Send.

Please note

You can type all or part of the contact name into the

To, Cc or Bcc fields – if there is a match in the

Unimessage Pro Phonebook, it will replace the typed name with the full name for the contact and underline it. If there is more than one possible match it will show the name in italics using a blue font – right click on the name to select which of the matches you want to send the message to.

To cancel a fax or email which is in the process of being sent

• In the Browse folders screen, click on Outbox.

• In the Outbox folder, click on the job in progress to highlight it.

• Click Hold. The message is kept in the Outbox until you click the Start icon to release the hold.

To put a new message on hold

When your message is ready to send:

• Click the Properties button in the toolbar. (Or Click

File then Properties.

• Click the Status tab.

• Click Hold then OK. The message is put on hold in the Outbox.

• Click Send, the message is put on hold in the Outbox. The message is kept in the Outbox until you click the Start icon to release the hold.

Outbox options

• To change the status of a job in the Outbox, click on it to highlight it.

• Click the Open toolbar button to view the message.

• Click the Start toolbar button to allow a message on hold to be sent.

The display changes from Hold to Pending and then to

In progress as Unimessage Pro starts to send the

message.

Note:

There may be a delay of up to 15 minutes between clicking Start and an email message being sent, depending on the status of the job scheduler. To send an email immediately, click the Send icon in the main Browse folders window

• Click the Delete toolbar button to delete a held message without sending it.

Deleted messages are stored in the Deleted items folder which allows you to restore them later if required. If you hold down SHIFT when deleting an item, it will be deleted immediately and cannot be restored.

Fax cover sheets

To change the fax cover sheet

Unimessage Pro comes with a choice of cover sheets. Open the main screen

• Click Setup.

• Select Fax.

• Click the Cover sheet tab and select the predesigned cover sheet from the drop down list.

• Click View to see a preview.

• Click OK to confirm

To create a personalised fax cover sheet

You can make your own cover sheet for use when sending fax messages.

• Design your cover sheet in your usual Windows application (Microsoft™ Word for example).

• Print it with the Unimessage Pro printer.

When the Unimessage Pro Message Editor appears:

• Click the

FAX shortcut in the file bar at the bottom of

the UniPad window, and an image of the cover sheet you have just printed will appear.

• If the toolbar for creating and editing cover sheets is not automatically shown, click View, then Toolbar, then Cover sheet tools to display it. There are several buttons on this toolbar:

These are used to:

Select object(s) Hold SHIFT while clicking

on objects to select several objects.

Insert field: Merge field, Text field and

Image field. Draw a rectangle where the field should be added, then select the properties for the field in the dialog displayed.

Align selected objects: Left, Right, Top and Bottom. Align selected objects: Baseline

Select either a Merge field or Text field object, click this button, then click on the base line (bottom) of some text on the page that the base line of the field should be aligned with.

Equalise selected Width, Height and Size. objects: Position selected

Centre vertically on

objects: page and Centre

Horizontally on page.

Start by selecting the Insert field tool you want and draw boxes on the page where you want to insert some information, e.g. the name of the person you are sending the fax message to, then select the appropriate settings for the field and click OK.

To set boxes to have similar location or size, select the box whose location or size you want to match, then, while holding down the SHIFT key, click on all the fields you want to change then click the appropriate Alignment and Equalise size tools.

To save your personal fax cover sheet

• Click File.

• Select Save as. Change the file type to Cover Sheet, select the appropriate folder (e.g. C:\Program Files\Unimessage Pro\Public)

• Enter a filename.

• Click OK. When prompted, enter a Description.

• Select the Save objects check box but do not select the Include objects on page check box.

• Click OK. Your new cover sheet should then be available in Unimessage Pro.

Sent log

When you try to send a message Unimessage Pro will record details of each attempt in the Sent Logs folder.

If the email or fax is sent successfully, a copy is kept in the

Sent items folder. If required, you can set where your

details of sent messages are listed, see Routing Rules.

Keeping your Sent message log tidy

When you send a message, Unimessage Pro will record details of each attempt in the Sent Log. It is good practice to delete old entries from the log regularly.

To remove entries from the log

On the Welcome screen, click on the

Browse Folders button.

• Double click on Logs, then click Sent to open the folder:

• Select an entry.

• Click the Clear log button

• In the dialogue box, choose which entries you want to delete.

• Click OK.

Attaching files to faxes and emails

To attach a file to a fax or email

Either:

When the Unimessage Pro editor is displayed:

• Click Insert

• Select File to find the file you want.

Or:

• Click the Paperclip button in the Unimessage Pro Message Editor toolbar, then browse to find the file you want to send.

Or:

• Drag the file you want to attach, from Windows Explorer or from a Unimessage Pro file list into the Unimessage Pro message editor.

Or:

• Use the embedded command:

Each attached file is represented by a shortcut that is shown at the bottom of the Unimessage Pro message editor window.

Sending colour faxes

Colour faxes take much longer to send than black and white faxes so your Unimessage Pro sends in mono unless you select colour.

It will receive in colour automatically, if you are sent a colour fax.

Important

In order to send colour faxes you must have a class 1 compatible fax modem installed, e.g. ITU T42 and T81.

Once installed, your Unimessage Pro will create a

Unimessage Pro Colour printer driver in addition

to the standard Unimessage Pro printer driver.

To send a colour fax to a recipient in the Phonebook

Ensure your phonebook is set up for sending colour faxes.

• Either print your document to the Unimessage Pro colour printer or attach a colour image file to a new Unimessage Pro message.

• Select the fax number entry from the Phonebook

• Click the Send button.

Please note

If you know that the fax machine you are sending to does not receive colour faxes, ensure the best quality reception at the other end by selecting Unimessage Pro printer not Unimessage Pro Colour.

To send a colour fax to someone not listed in your Phonebook

In the Unimessage Pro message editor:

• Click the Properties toolbar button (Or Click the File menu then select Properties)

• Click the Colour fax tab

• Select the Send colour fax to recipients not

in phonebook

. If the recipient cannot accept a colour fax, you can choose to send the fax in black and white or cancel it.

Please note

If you print a document to the Unimessage Pro Colour printer, it will be sent as a colour fax unless Unimessage Pro finds the answering device cannot receive colour fax when it connects to it – even if the Send colour fax to recipients not in

phonebook

option is not selected.

Unimessage Pro can attach images and other files to your fax message and send them using either:

• Wordcraft Binary File [WBF] attachment – supported by all multifunction printers and modems.

• International Telecommunications Union [ITU] Document Transfer Mode [DTM] fax attachment – supported by Class 1 compatible fax modems.

• Colour fax – for image files only, supported by Class 1 compatible fax modems.

Files can be attached to email messages and sent in the following modes:

•MIME

• UUENCODE

• BINHEX

Please note

If you want to send fax messages with WBF attachments to users of PC fax software other than Unimessage Pro users, other recipients of your fax messages can download a demo version of the Unimessage Pro Viewer from the following Internet Website, which they can then use to decode the WBF attachment:

Wordcraft International Ltd: http://www.wordcraft.co.uk/download/home.htm, and click the Unimessage Pro logo.

Delayed sending

You can set a time for sending an email or fax.

To set a time for all email and fax messages

When the Unimessage Pro message editor is displayed:

• Click the Properties button or select Properties from the File menu.

• Select the Time Range tab.

You can specify a time that a message should be sent, e.g. between 18:00:00 and 08:00:00 on any day. (Format: hours/minutes/seconds)

You can also specify or select a date and time before or after which the message should not be sent.

• Click OK to confirm

To set, delete or change the delay settings jobs in the Outbox

Open the Browse Folders screen

• Click on Outbox

• Right click on the entry you want.

• Select Properties from the menu displayed

• Click the Transmission tab and then adjust the settings.

• Click OK to confirm

Receiving faxes and emails

To receive faxes

If you want to receive faxes directly to your PC, Auto Answer must be switched on.

From the Browse Folders screen:

• Click the Devices folder to open it

• Double click on the entry you want in the list of devices.

• Click the Auto-answer box. A tick means your PC will automatically answer fax calls (provided it is switched on with Unimessage Pro running and is connected to a telephone line).

You can also use the dialog box to change other settings if required.

• Click OK to save. The new settings will take effect from when Unimessage Pro next restarts.

Please note

You can set your BT MultiJet 3000 to automatically print faxes after they have been received to the PC, see Routing Rules

When a message is received

On a stand-alone PC

All received faxes, emails and scanned items are initially stored in the Received items folder on the Unimessage Pro main screen.

On a Network system - where Network folders is

shown in the folder tree:

• All received fax messages are initially stored into the

Network inbox folder that is available only to

Unimessage Pro Supervisors and Administrators.

• Email messages retrieved from POP3 email servers are either stored in the Network Inbox for System Wide email accounts or in a user’s personal

Received items folder.

For more information on email accounts see on-line Help and Email Configuration

Details of received faxes are stored in the Received log.

New message alert

Providing Unimessage Pro is running, set to Auto Answer and to check automatically for new messages, it will tell you when a fax or email is received. The new message box gives you the options to view the received message, view the contents of the folder in which it is stored or deal with it later:

Receiving Attachments

If you receive a message with attached files or documents, a shortcut is displayed in the file bar along the bottom of the Unimessage Pro Viewer The Viewer can display these types of images sent as attachments to faxes and emails:

• Bitmap files (.BMP) • JPEG files (.JPG)

• PaintBrush files (.PCX) • TIFF files (.TIF)

To view an attachment

• If it is an image, single click the shortcut displayed.

• For other files, such as Microsoft Word documents, double click the shortcut.

To save an attachment

• To save an attachment separately from the message, right click the shortcut for the attachment

• Select Save as then enter the name you want and click OK.

Please note

If you edit a received message or any attachment to a received message, you will be changing the original message or attachment, as it is stored in Unimessage Pro.

Saving the attachment separately copies the original and ensures you have the original version for reference.

Received log

When you receive faxes, Unimessage Pro will record details in the Received Logs folder.

If the fax is received successfully, a copy is kept in the

Received items folder. If required, you can set where

your details of received faxes are listed, see Routing Rules.

Keeping your Received fax log tidy

It is good practice to delete old entries from the log regularly.

To remove entries from the log

On the Welcome screen, click on the

Browse Folders button.

• Double click on Logs, then click Received to open the folder:

• Select an entry.

• Click the Clear log button

• In the dialogue box, choose which entries you want to delete.

• Click OK.

Routing

You can set your Unimessage Pro to organise faxes, emails and scans you receive in the way you want.

Stand alone PC and individual user Routing Rules

Standard setting

Received messages are stored in the Received

items folder

Sent messages are stored in the Sent items folder.

Optional settings

You can create, modify, remove, activate or deactivate Routing Rules settings.

• Open the Browse Folders screen.

• Click Setup

• Click Routing Rules. Use the dialog box to set or change the way Unimessage Pro handles faxes, emails and scans. For more information, click the on screen Help button.

• Click OK to confirm.

Please note

Optical Character Recognition (OCR) functions are included in your copy of Unimessage Pro you can therefore define a User Routing Rule to automatically convert received fax messages into text ready for editing.

You can also define an OCR auto-detection scheme by opening the Setup menu and clicking OCR, that you can apply as part of the User Routing Rule.

This will detect information from the received OCR data derived from the fax image - for example the subject of the fax message.

Because the Routing Rules take place in sequence, if you then select other routing rules below the OCR and auto-detection these subsequent rules can act on the detected information.

Network System Routing Rules

Standard setting

Received faxes with sub-addresses and emails to a user specific email account are delivered directly to the user.

Otherwise, incoming faxes and emails are added to the Network Inbox folder and all available Unimessage Pro Supervisors and Administrators are notified that the message has arrived and requires attention.

Optional settings

To change how a fax or email is received, Unimessage Pro provides System Routing Rules.

• Open the Browse Folders screen.

• Click Setup

• Click System Routing Rules and select from the options available.

The options you set are processed by the Unimessage Pro scheduler in the order shown, from top to bottom. For more information, click the on screen Help button.

• Click OK to confirm.

To set the routing rules

Some rules are supplied with Unimessage Pro.

• Open the Browse Folders screen.

• Open the Setup menu

• Select Routing Rules

• Create or modify the rules to meet your preferred routing requirements.

• Click Finish to store the completed rule.

Phonebook

The phonebook lets you store up to 20 entries containing phone and fax numbers as well as email addresses.

To display the contents of your Phonebook

• Open the Browse Folders screen.

• Click the Phonebook folder from the folder tree in the left side of the screen.

To store new entries to your Phonebook

• Open the Browse Folders screen

• Click Phonebook in the folder tree

• Click New Contact icon

• Enter the contact details you want. Use the Options tab to select you preferred method of contact (fax or email)

• Click OK to store the entry.

To store an entry when creating a new message or replying to a received message

Providing there is a name in the ‘To’ ‘Cc’ or ‘Bc’ boxes:

• Click File

• Select Add to phonebook and enter your new contact’s details.

• Click OK.

To add an phonebook entry when sending a fax or email

• Click the To, Cc or Bcc buttons to select contacts from your Phonebook.

Optional settings

The Options tab for each Phonebook contact allows you to select

• A preferred delivery method (fax or email).

• A preferred location (home or business).

• A preferred device (to use for sending messages to this contact).

• A supported fax message attachment type (WBF, DTM or None). The default setting is None. You should not need to change this unless specifically asked by your recipient.

• A preferred email attachment type (MIME, UUENCODE or BINHEX). The default setting is MIME. You should not need to change this unless specifically asked by your recipient.

• Whether the contact can receive colour fax messages.

Adding notes

The Notes tab for each Phonebook contact allows you to compile a list of date and time stamped notes related to the contact.

Setting up your Phonebook for colour fax options

Check that the person you are faxing can receive a colour fax. From the Browse Folders screen:

• Click on Phonebook

• Double click on the name you want.

• Click the Options tab. Select to option you want:

• Off automatically converts colour pages to black and white for that recipient.

• All pages converts all pages, in any job containing colour pages, to colour. Some fax devices cannot receive fax messages that include a mixture of colour and black and white pages. If this is the case, or you

are not sure, then select this option. Sending all pages as colour will not affect the quality of the received fax, but it may take longer to send.

• On will send, in any one job, any black and white pages as black and white and any colour pages as colour. This is the optimum setting that will send fax messages in the shortest possible time. However, some fax devices cannot receive fax messages that include a mixture of colour and black and white pages, and some fax devices cannot send them. If you think this could be the case for this recipient or you regularly experience problems sending faxes including both colour and black and white pages, then select the

All pages option.

For Network users only:

Network Phonebook

The Network Phonebook folder in Network folders provides similar functions to the single user Phonebook but can be viewed by everyone who is part of the Network. Only Unimessage Pro Supervisors and Administrators can add, delete or edit contacts in the Network phonebook, but all Unimessage Pro users can read and send messages to contacts in the Network Phonebook.

Distribution lists

You can send messages to groups of contacts from your Phonebook by setting a Distribution List.

To create, edit or delete a distribution lists

Open the Browse Folders screen

• Click Setup.

• Select Distribution lists.

• Click New or select an existing group from the drop down list.

You can include fax or email contacts from the Phonebook.

• For further on screen instructions, click the Help button.

• Click OK to store the list.

To send a message to a distribution list

Select a distribution list in the same way as individual phonebook contacts are selected for new messages via the To, Cc or Bcc buttons in a Unimessage Pro New Message window.

Embedded commands

You can send messages from your Windows application without opening Unimessage Pro.

To set an embedded command

When you select the Unimessage Pro printer from your application e.g. Word, a new font will become available the Commands font.

You can use this to set a range of specific commands. Unimessage Pro will recognise these when you print to the Unimessage Pro printer, follow the commands you set and remove the commands text from the document before sending it.

Commands must be entered in the

Commands font, at

12 point and enclosed by double square brackets. For example: [[TO=01234 567890]] This command tells Unimessage Pro that the message is to be sent to the fax number 01234 567890 when you print the document.

You can include Phonebook Contact and Distribution list names in the embedded commands.

For a list of commands and further information

See on screen Help. Open the Browse Folders screen

• Click Help

• Select Contents and Index.

• Click on the sections titled Embedded Commands and Automating the transmission process

Important

If you are using Word 97 (or later versions) you must ensure that the Use printer metrics to layout document is selected in Word.

• Open Word

• Open the Tools menu

• Select Options

• Click the Compatibility tab.

• Click to select Use printer metrics to

layout document

• Click OK

Folders

Unimessage Pro uses folders to store:

• faxes and emails that you have sent and received

• scanned images that you have scanned

• details about files on your computer.

You can create your own folders and sub-folders. You can then search the folders to find messages or files at any time.

To create a new folder

Open the Browse Folders screen

• Right click on Personal Folders.

• Select New folder.

• Type a name for the new folder and, if required, a brief comment describing, for example, the folder’s intended use.

• Click OK.

You can drag items into Unimessage Pro folders, either from Windows Explorer, or from other Unimessage Pro folders.

Please note

When you drag from a Windows Explorer folder to a Unimessage Pro folder Unimessage Pro only stores a link to the file and document properties for the file.

The file itself is not copied into the Unimessage Pro folder and will be opened from its original location when you open it within Unimessage Pro.

If you drag from one Unimessage Pro folder to another Unimessage Pro folder it will copy the whole file. However if it is a file outside of the Unimessage Pro folder structure (i.e. was dragged in from a Windows Explorer folder) only the reference to the external file is moved or copied.

If you open an image file (.BMP, .JPG, .TIF, .PCX, .FAX or .FCS) in the Unimessage Pro Viewer and then select Save in Unimessage Pro folder from the File menu, the image file will always be stored in the Unimessage Pro folder.

Network users

To create a folder that is visible to all people using Unimessage Pro on your LAN, right click on

Network folders instead of Personal folders.

Drag and drop

You can download to and upload from mailboxes using drag and drop folders. You will see folders within the

Devices folder on the left side of the main Unimessage

Pro display. Open these folders to review the contents of the mailboxes and drop items into these folders to download items to the mailboxes.

To find items stored in Unimessage Pro folders

You can search for files by a range of criteria, even setting specific words in files stored in Unimessage Pro.

• To make a general search, click Find on the Welcome screen or open the Browse Folders screen and click Binocular icon.

• You can now select whether sub-folders should also be searched.

• Select what properties you want to look for, by clicking on the boxes in the Search Criteria to tick them.

• Either click on the red underlined words in the Match a message list or select from the list of previous searches in the Search History.

• Click OK to start searching.

The results of the search are displayed. Right click on entries in the Find Results dialog to display a range of options.

OCR

You can scan a document using your BT MultiJet 3000 and using the OCR software the image will be converted into a text file for editing.

Place the document on the BT MultiJet 3000 scanner

• In the Welcome screen click on Scan image

• In the Browse folders screen click on Acquire

• Click on Document and if necessary preview the document and adjust the amount of the document to be scanned

• Click on Scan

• Click View it and OK

A screen will open with your scanned image

• Click on the OCR icon in the toolbar

When the OCR software has completed a new OCR icon will appear at the bottom of the screen

• Double click on this icon and the text screen will open to allow you to make changes or amendments.

The text file can be saved by using File and Save as

Help

Error messages

If there is a problem with your BT MultiJet 3000 you may see an error message on the display.

Error messages Descriptions Solutions

Paper Out You have run out of paper. Place paper in the input tray, and press Form Feed.

Front Cover The front cover is opened. Close the front cover. Opened

Ink Low

Your print cartridge is Replace print cartridge. running out of ink.

Color Ink Low The color print cartridge is Purchase a new color colour print cartridge.

running out of ink.

Black Ink low The Black print cartridge is Replace a new black print cartridge.

running out of ink.

Photo Ink Low The photo print cartridge is Replace photo print cartridge.

running out of ink.

Add Cartridges No cartridges are installed. Open the front cover and install new cartridges.

Unlock Scanner You have not unlocked Open the front cover and unlock the scanner.

the scanner.

Printer Error A part of the printer has Cut off the power and follow the steps on the following

a problem. page according to the error message you see.

Error messages Descriptions Solutions

Printer Error79 These error messages may Remove the jammed paper in the printer. Otherwise call the Helpdesk. Printer Error81 appear if there is a Printer Error91 paper jam or if there is a Printer Error92 problem with the cartridge Printer Error93 carrier.

Scan Motor Error There may a problem Unplug your BT MultiJet 3000 from the mains power. Make sure the

with the scanner. scanner has been unlocked and re-connect the power.

Program Scan TosThe Scan macros have Open Unimessage Pro and set the scan macros.

not been set on the PC.

Memory Full Current job(s) is using Wait until some of the pages have completed printing before copying

up the memory. more pages.

PC Not Available You have initiated a task Make Sure:

that requires assistance • Your PC is on and is not in suspend mode.• The USB cable is from the PC, but the PC connected to both the MultiJet 3000 and your computer. was not available.

Power Down Error The printer has Disconnect the mains power from the BT MultiJet 3000, then:

some problems.

* Open the front cover to check for paper jams or other obstructions. * Make sure the ink cartridges are correctly installed and

locked into place. * Check the scanner is unlocked. * Connect the power after finishing checking the above procedures.

The printer does not print, or print quality is poor

Check the most common causes and solutions listed below. If you cannot resolve these problems contact the

BT MultiJet 3000 Helpline on 0845 074 0750

Is the mains power connected to your BT MultiJet 3000?

Is the mains power switched on at the plug? Try plugging into another mains socket.

Is the BT MultiJet 3000 switched on? If LCD is blank press the Power button.

Check that the USB cable is connected to both the BT MultiJet 3000 and your computer.

Check that the ink cartridges are installed.

Check that the sticker and sealing tape on the nozzles have been removed.

Has the printer driver been installed on your PC. To install the driver.

Has the BT MultiJet 3000 has been set to the default printer.

Try printing a nozzle test page.

Check that the paper is not jammed.

You cannot make any copies

Check that the ink cartridges are correctly installed and locked into place?

Check that the ink cartridge sealing tape and sticker have been removed.

Is the scanner still locked?

Paper jam

Paper jammed in the input tray:

1. Open the tray by pressing down on both latches.

2. Remove the paper from the input tray

3. Press the Form Feed button

4. If the paper jamhas not been cleared then gently remove any paper by hand.

5. Replace the paper in the input tray and close by snapping back into place.

Paper jammed in the output tray:

1. Open the front cover

2. Gently remove the jammed paper

3. Close the front cover

Scanner does not give any images

Check that your BT MultiJet 3000 is selected as the default scanner.

Keeping your BT MultiJet 3000 clean

Cleaning the scanner glass

Over time, the scanner glass may become dirty. To ensure the best quality scans, wipe the scanner glass with a soft clean cloth to remove dust or other debris.

Cleaning

Always use a dry cloth to clean the control panel and the main body of the machine.

Caution

Never put water or spray glass cleaner directly on the scanner glass. If you need to remove a stubborn smudge, slightly dampen your cloth with water or glass cleaner first, then wipe.

Print quality

If your print quality is not satisfactory, you may need to align your print cartridges or clean the print nozzles. A Test page can be printed from Print Properties or the Control Program.

Installing or replacing print cartridges

Replacement ink cartridges

Black = MJ3000MS Colour = MJ3000CS Photo = MJ3000PS The ink cartridges are available from 0800 590009

Please note

For the best possible photo quality, print with a photo and colour cartridge combination in your printer.

Make sure the Power is On

Lower the front cover. The ink cartridge carrier moves to the centre loading position unless the printer is busy.

Remove the old print cartridge.

If you are installing a new cartridge, remove the sticker and the tape from the bottom of the print cartridge.

Warning DO NOT

touch the gold contact area of the print

cartridge or the nozzles.

Insert the print cartridge into the print cartridge carrier.

Push back firmly on the cartridge until it snaps securely into place.

Important

The cartridges must be put in the correct position. Black Cartridge on right side. Colour Cartridge on left side. Photo Cartridge replaces Black on right side.

Close the front cover.

Ink cartridge maintenance

At the BT MultiJet 3000 control panel:

Answer the questions on the display using the Start/Yes and Stop/No buttons.

Yes

Display Press Yes or No as appropriate

1 Left Color? Is the colour cartridge in the left

hand carrier?

2 Check Left Open front cover and place colour

Cart cartridge in the left hand carrier.

3 New Color? Is the cartridge new? Press No if

you are replacing a cartridge that has just been removed for cleaning.

4 Right Black? Is the black cartridge in the right

hand carrier?

5 New Black? Is the cartridge new? Press No if

you are replacing a cartridge that has just been removed for cleaning.

6 Right Photo? Is the photo cartridge in the right

hand carrier?

7 Check Right Open front cover and place black

Cart or photo cartridge in the right

hand carrier.

8 New Photo? Is the cartridge new? Press No if

you are replacing a cartridge that has just been removed for cleaning.

Aligning ink cartridges

If your print quality is not satisfactory, you may need to align your ink cartridges or clean the nozzles.

To align the cartridges

At the BT MultiJet 3000 :

Load plain paper in the printer.

Either, at the BT MultiJet 3000: Print an alignment page using the front control panel:

Press and hold the Scan button for 3 seconds. The display will show CARTRIDGE ALIGN?

Press the Start/Yes button. The alignment page is printed.

Or, from your PC

Open the Control Program via Start, Settings,

Printers,

right click MJ3 printer icon and select

MJ3 Control Program

Click on Cartridges tab

Select Align Cartridges.

The alignment page is printed.

Important

If you have installed a new cartridge an alignment page is printed automatically. It is important you follow this procedure for the best quality printing.

The test page has several alignment patterns, depending on the cartridge combination installed.

Under each group –

A B C D - on the page, select the

alignment number for the pattern that comes closest to forming a straight line. You can now set these numbers for your machine.

Either, at your BT MultiJet 3000:

The display shows the first group letter A.

Press the Adjust buttons to select the alignment number you want for group A.

Press START/YES to display B.

Use the Adjust buttons to select the alignment number for group B. Repeat for groups C and D.

The cartridges are now aligned.

Yes

Scan

Or, from your PC screen:

If alignment was initiated from the PC

Enter the numbers for all the patterns into the

Align Cartridges dialog box.

Click OK.

To clean the print nozzles

Load plain paper in the printer.

Either, at the BT MultiJet 3000:

Print a nozzle test page using the front control panel:

Press and hold the Scan button for 3 seconds. The display will show CARTRIDGE ALIGN?

Press and release the Scan button again. The display will show CARTRIDGE CLEAN?

Press the Start/Yes button. The nozzle test page is printed.

Or, from your PC

Open the Control Program via Start, Settings,

Printers

, right click MJ3 printer icon and select MJ3

Control Program

Click on Cartridges tab

Select Clean Print Nozzles.

The nozzle test page is printed.

Compare the diagonal line above the printed bars to the diagonal line below the printed bars. Look for a break in the diagonal lines above the printed bars. A broken line indicates clogged nozzles. If the bottom line still has breaks, run the test up to two more times.

If the print quality is satisfactory after running the test three times, the print nozzles are clean and you do not need to wipe them.

If the print quality of both lines is not satisfactory after running the test three times, wipe the print cartridge nozzles as shown below.

Yes

Scan

Wiping print nozzles and contacts

If the print quality does not improve after cleaning the print nozzles you may need to wipe dried ink from the nozzles.

Dampen a clean cloth with water and gently wipe the entire gold-coloured area, including the nozzles located on the bottom of the ink cartridge.

When cleaning the colour cartridge wipe the nozzles in one direction so the colours do not mix.

To dissolve any dried ink, hold the damp cloth against the nozzles for about 3 seconds. Gently blot and allow the gold-coloured area to dry. Allow the gold-coloured area to dry

Warning DO NOT TOUCH THE CONTACTS OF THE CARTRIDGE CARRIER

The contacts can be easily damaged and electrostatic discharge may occur which will damage the print control circuits.

Preserving print cartridges

To ensure the longest life from your print cartridges and optimum performance from your BT MultiJet 3000:

Keep a new print cartridge in its packaging until you are ready to install it.

Do not remove a print cartridge except to replace, clean, or store it in an air-tight container.

The print cartridge will not print correctly if it is removed and left exposed to air for more than a couple of weeks.

When a print cartridge runs out of ink, leave it in your BT MultiJet 3000 until you are ready to replace it as printing with one of the print cartridge carriers empty could shorten the working life of your printer.

We do not recommend refilling your cartridges. This can affect print quality and could damage the BT MultiJet

3000. BT´s Limited Warranty does not cover repair of

failures or damage caused by a refilled cartridge.

General information

Guarantee information

Subject to the terms listed below the guarantee will provide for the repair of, or at BT’s or its agent’s discretion the option to replace the BT MultiJet 3000, or any component thereof, which is identified as faulty or below standard, or as a result of inferior workmanship or materials. Products over 28 days old from the date of purchase may be replaced with a refurbished product.

The conditions of the guarantee are:

• The guarantee shall only apply to defects that occur within 12 months from the date of purchase, provided that the equipment is sent to the repair address within this period.

• This guarantee does not cover any faults or defects caused by accidents, misuse, fair wear and tear, neglect, tampering with the equipment, or any attempt at adjustment or repair other than through approved agents.

• This guarantee does not affect your statutory rights.

• BT Helpline 0845 074 0750

Helpline support and product returns

1. If the Helpline is unable to resolve a problem over the phone, the following will apply:

1.1. The Helpline will require the customer to provide details of where the BT MultiJet 3000 was purchased and method of payment.

1.2. If the BT MultiJet 3000 was purchased within 28 days a brand new replacement will be despatched by courier to the customer.

1.3. If the product was purchased more than 28 days ago and within the guarantee period a ‘loan’ BT MultiJet 3000 will be despatched by courier to the customer.

2. If 1.3 applies, the original BT MultiJet 3000 will be repaired free of charge subject to the conditions in clause 5. BT’s normal repair times for most faults is 14 days. If the BT MultiJet 3000 is beyond economical repair we will replace it with a brand new BT MultiJet 3000. On completion of repair the customer will be contacted and gtiven the option of the return of the original repaired BT MultiJet 3000 and free collection of the loan BT MultiJet 3000 or at the customer’s choice retention of the loan BT MultiJet 3000.

3. A new of loan BT MultiJet 3000 will be delivered by courier. If a Helpline call is received by 4pm we can arrange an overnight courier, but will agree a delivery with the customer. On delivery of the new loan or repaired BT MultiJet 3000 as appropriate, the customer must promptly replace it in the case

with the faulty BT MultiJet 3000 or loan BT MultiJet 3000 to enable the courier to return it to BT.

4. If the customer decides to retain the loan BT MultiJet 3000 the balance of the original guarantee will transfer to this BT MultiJet 3000.

5. This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation. The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the BT MultiJet 3000.

In such circumstances the customer will be sent a condition report with the choice of either a) paying the cost of repair of the faulty BT MultiJet 3000 or b) the carriage charges incurred in having the original BT MultiJet 3000 returned unrepaired and the loan BT MultiJet 3000 collected.

6. The liability of BT under the terms of the guarantee is limited to the exchange of the BT MultiJet 3000 or the repair and return of the original BT MultiJet 3000.

7. Excluded from this guarantee are accessories, consummables, e.g. ink cartridge.

8. This guarantee applies to the original customer only and is not transferable.

9. This guarantee does not affect the customer’s statutory rights.

Outside the 12 month guarantee period:

If your product needs repair after the guarantee period has ended, we recommend that you call the Helpline and ask for details of our recommended repairers.

Returning the product:

If the Helpline is unable to remedy the problem they will ask you to return your BT MultiJet 3000. Remove both print cartridges. Lock the scanner. Place the machine in its original packaging. If that is not possible, use a large box and plenty of packing material. Please remember to include all parts, including line cords and mains power plug. We cannot take responsibility for products damaged in transit.

Please obtain and keep proof of posting or delivery.

A copy of the proof of purchase such as your receipt must be returned with your product.

Technical specification

System requirements

The minimum PC requirements for running your BT MultiJet 3000 and Unimessage Pro are:

PC with CD-ROM drive running Windows 98 Second Edition, Millennium Edition or 2000.

Minimum recommended specification:

• Pentium 120MHz, 32 MB Ram when running

Windows® 98 Second Edition or Windows® ME.

• Pentium 133MHz, 64 MB Ram when running

Windows® 2000 Professional – 128 MB Ram recommended.

• A USB port for connecting your BT MultiJet 3000

to the PC

• 24-Bit colour video card and driver.

• A fax and data modem. To use colour fax, a class 1

compatible fax modem is required.

Please note that though Unimessage Pro will operate on the above specification PC this is a minimum. Unimessage Pro will run faster when used on a PC with a faster processor or with more RAM. If you are using other applications on your PC at the same time as Unimessage Pro, a faster processor and additional RAM are highly recommended.

Scanner:

Scanner Type: Desktop Scanning Method: Colour CCD Resolution: Max.600 x 600 dpi Number of bits: Black/White: 12bit Colour: 36 bit

Scanning speed: Colour: 34 seconds/ page 300dpi

Colour: 100 seconds/page 600dpi Black: 34 seconds/page 300dpi Black: 68 seconds/page 600dpi

Scanner Driver: Twain compliant

Printer:

Printing method: Inkjet, 2 Heads Print nozzles: Black: 208 nozzles,

Colour:64 nozzles x 3 colours

Resolution: Max.1200 x 1200 dpi Printing speed: Colour: 30seconds/page

Quick mode Black: 14 seconds/-page, Quick mode

Margin: Upper:1.7mm, bottom 12.7mm

Right/left: 3.4mm

Paper size: A4, letter,B5, A5,

envelope, label, post card, banner paper

Paper type: plain paper, coated

paper, photo paper, glossy paper,lron-on transfer paper, transparency paper.

Copier:

Copying speed: Quick mode:

Colour: 1st copy: about 50 seconds. From 2nd copy: about 39 seconds/page Black: 1st copy: about 37seconds, From 2nd copy: about 16seconds/ page

PC I/F: USB AC Adapter: Input 220/240v Output 30v

Power Consumption: Copy max = 33W,

Power on (stand-by)=15W

Dimension: 468(W) x 430(D) x 262(H) mm Weight: 6.6kg

Software licence agreement

CONDITIONS OF PURCHASE

Software is licensed subject to the limitations on permitted use. No refund will be given after the purchaser has installed the software. This Licence shall continue for as long as the Product is in use. Failure to comply with the terms and conditions detailed below will result in termination of the licence. All copies of the software must be destroyed on termination of the licence.

PERMITTED USES

The original purchaser may use the software on a computer system owned or used by the original purchaser for the purpose of any business or profession. The original purchaser may store the software on a hard disk system for use only by the permitted number of users and connected only to the permitted number of communication devices as specified in the system configuration file contained within the software product at the time of purchase, plus the number of users and devices added by obtaining a valid licensed upgrade from Wordcraft International Limited or an authorised agent of Wordcraft International Limited.

USES NOT PERMITTED

Downloading of the software from a computer service or bulletin board or use in a multi-site arrangement except

in respect of users licensed by Wordcraft International Limited to do so. Use of the software in a computer service business, network, time-sharing, interactive cable television or multiple CPU arrangement except in respect of users licensed by Wordcraft International Limited to do so.

The use of a single user version on a second or subsequent computer or network workstation. Details of multi-user packs are available from authorised dealers or authorised distributors of Wordcraft International Limited or direct from Wordcraft International Limited. The use of a network version on a second or subsequent network.

The making of alterations and modifications to the software, merging all or any part of the software with another program, reverse engineering, decompiling, or disassembling of the software.

Obscuring any areas of the software responsible for company branding, image, help system, contacting Wordcraft International Ltd, identifying Wordcraft International Ltd as the copyright and trademark owner, or any such related areas. Exemptions to this clause will only be granted in exceptional circumstances at the discretion of Wordcraft International Ltd Applications must be made in writing to Wordcraft International Ltd.

The right to rent, assign, lease, transfer or grant sublicences or other rights to others. The making of copies of any documentation belonging to Wordcraft International Limited. The selling or transferring of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.

Any other uses not included in “Permitted Uses” above, which would require a licence to use the copyright in the software. The license contained in this agreement will terminate automatically and without notice from Wordcraft International Limited if any provision in this agreement is not complied with.

GOVERNING LAW

This agreement shall be governed by the laws of the United Kingdom of Great Britain and Northern Ireland.

LIMITED WARRANTY

Wordcraft International Limited make no representations or warranties, express or implied, of any kind with respect to the contents of this package and specifically disclaim any express or implied warranty of merchantability or fitness for any particular purpose. Wordcraft International Limited’s liability shall be limited to replacing any faulty product with alternative product or a cash refund up to but not exceeding the value of the monies paid for the product when originally purchased. In no event shall Wordcraft International Limited or their suppliers be liable for any special, incidental, indirect or consequential damages whatsoever (including, without limitation, damages for loss of revenue or profits, business interruption, lost or damaged data, or any other loss arising out of the installation of, use of or inability to use this software product). Wordcraft International Limited shall not be responsible for any claims arising from the use of software marked ‘Not for Resale’ or ‘Evaluation’ or ‘Demonstration’ or ‘Training’.

Wordcraft International Limited shall not be responsible for any claims arising from the use of software other than the use for which it was specifically sold.

Wordcraft International Limited shall not be responsible for any claims by a third party.

No oral or written information or advice given to Wordcraft International Limited, or given by Wordcraft International Limited , or an authorised representative shall create a warranty or in any way increase the scope of this warranty.

Software and documentation produced by Wordcraft International Limited is protected by International Copyright Conventions.

TRADEMARKS

Wordcraft is a trademark of Wordcraft International Limited. All other trademarks are acknowledged. Following installation the package will be automatically registered. This is a legally binding agreement with Wordcraft International Limited. If you feel you cannot accept the conditions defined above please return the complete software package unopened to your supplier. © 2000 Wordcraft International Limited

Index

At a glance

Attaching files to faxes and emails

Browse folders screen

Cleaning

BT MultiJet 3000 Scanner glass Print cartridge nozzles

Contents

Colour faxes

Send to recipient in the Phonebook Send to recipient not in Phonebook

Copying

Adjust copy quality Adjust contrast Bulky objects Change the colour Enlarge/reduce copies Make copies Paper setting Paper types Positioning documents Set up from PC Sleep mode Stop copying

Delayed sending of faxes and emails

Set a time for sending Set, delete, change settings in the Outbox

Distribution lists

Send message to list

Embedded commands

Set embedded command List of commands

Email, fax and OCR

Browse folders Colour faxes Components Configuration settings Configuring email Delayed sending Introduction Individual email accounts New message alert On-screen help Receiving System wide email accounts (network users only) Starting up Sending faxes and emails Sending emails from different users Set up button Welcome screen

Enabling email and fax after installation

Fax cover sheets

Change Create personalised cover sheet Save personalised cover sheet

Folders

Create new Find items stored in Unimessage Pro folders

For your records

General information

Guarantee information

Helpline support

Ink cartridges

Aligning Cleaning nozzles Installing/replacing Maintenance Preserving

Install/replace print cartridges

Installation

BT MultiJet 3000 Software Set Up Wizard

Help

Cannot copy Error messages Paper jam Printer does not print Poor print quality

Key features

On-screen help

Paper jam

Phonebook

Add entry when sending fax or email Add notes Display contents Distribution lists Optional settings Network phonebook (network users only) Setting for colour faxing Store new entries Store entry when creating or replying to a message

Printer control program

Change properties Open

Printing

Paper options Printing from PC screen Printer control program Settings for paper/envelopes

Received log

Keeping received log tidy Remove entries

Receiving attachments

View Save

Receiving faxes and emails

New message alert Receiving attachments Receive faxes

Replace print cartridges

Routing

Network system routing Stand alone PC routing Standard settings

Safety information

Scanning from control panel

Bulky objects Positioning documents

Scanning from PC

Scan document into open application Scan from PC into Unimessage Pro Scan multiple pages into Unimessage Pro Set up from PC Set scan macros

Sending faxes and emails

Attaching files to faxes and emails Cancel sending Fax cover sheets Outbox options Put message on hold Send a simple fax Send a simple email Send document as a fax or email Send to recipient listed in the Phonebook

Sent log

Keeping log tidy Remove entries

Set Up Wizard

Software licence

System requirements

Technical specification

Scanner Printer Copier

Uninstalling the software

Unpacking

Upgrading Unimessage Pro

Client installation

Welcome screen

BT MULTIJET 3000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual