BT IMAGE 2001 User Manual

Image 2001

Multifunctional fax, copier, scanner, colour printer, telephone and answering machine

User guide

Please open this page for an ‘at a glance’ guide to your Image 2001 fax machine.

Date of purchase:

Place of purchase:

Serial number (on base of unit):

Purchase price:

(Proof of purchase is required for warranty purposes, so please keep your receipt)

For your records

Paper holder

Holds up to 100 sheets

of A4 (210 x 297mm)

at 75gsm.

Automatic document

feeder

Holds up to 20 pages

ready to be faxed or

copied.

Handset

Speaker

One touch panel

Stores ten one-touch

names, telephone and

fax numbers.

Keypad

Use to dial numbers

and to enter names

and numbers in the

memor y.

Paper support

Supports paper in the paper holder.

Document feeder support

Extend to support documents held in the automatic document feeder. (For additional support, attach the document support extension, for use with Legal size paper).

Release buttons

Press to open the front panel in order to free a document jam or change the ink cartridge.

Display

2 line screen shows the status of the machine as well as displaying names, telephone and fax numbers. It also gives short instructions.

Microphone

At a glance

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START

ANSWER

ON/OFF

STOP DELETE

PAUSE

FAX

BACK

PLAY

MEMO

•

✱

8 0

SET UP

DIRECTORY

RECEIVE

MODE

REDIAL

Control panels

PAUSE button - inser ts a pause

when entering a number.

RECALL button - for use with

switchboards and BT Select Services. Activates the line monitor before dialling

phone or fax numbers.

SET UP button - use to enter sub-menus

when changing fax settings.

RECEIVE MODE button - use to access

the receive mode options.

DIRECTORY button - stores up to

20 names, phone numbers and fax numbers.

REDIAL button - redials phone and fax

numbers. Moves the cursor through the display.

Shown as §© throughout this guide. Use to confirm settings.

START button - press to begin sending or

copying a document.

STOP button - press to stop faxing or

copying. Also takes you back to standby during programming.

FAXBACK button - automatically

retrieves a document from a fax machine set ready for polling.

ANSWER Switches the answering

machine on and of f

MEMO Lets you record a memo message DELETE Deletes messages and memos

recorded on the machine

SKIP Lets you skip for war ds or

backwards through your messages

PLAY/PAUSE Lets you play messages

and pause messages during playback.

✱

START

ANSWER

ON/OFF

MEMO

DELETE

PAUSE

PLAY

STOP

START

RECEIVE

MODE

STOP

REDIAL

FAX

BACK

SET UP

DIRECTORY

FAX

SET UP

BACK

RECEIVE

MODE

DIRECTORY

REDIAL

ANSWER

ON/OFF

MEMO

DELETE

PAUSE

PLAY

In this guide

At a glance 1 Introduction 4 Setting up 5 Using the telephone, fax and copier 15

Making telephone calls 15 One touch name and numbers 17 Directory names and numbers 22 Sending and receiving faxes 26 Copying documents 48

Using the Answering machine 50 Using Mailboxes 56 Additional features 61

Printing 67 Connecting to a switchboard 68

Help 71 Technical specification 79 Technical information 80 Index 82

Hints, tips and important information

In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.

Introduction your Image 2001 multifunctional fax

machine is designed for ease of use and made to the high standards set by BT

Thank you for choosing a BT product. You can expect it to give you many years of quality ser vice.

Please read these instr uctions carefully befor e use, and keep this user guide for future reference. Please note, your Image 2001 is Millennium compliant.

Check that your Image 2001 is complete. When you unpack you must have:

•

Image 2001

• telephone handset

• handset cord

• telephone line cord

• mains power cable with 13 amp plug attached

• mono print car tridge (you can also use

colour print car tridges with your machine

- get your first one free by phoning 0800 590 009)

• PC software on four 3.5 floppy disks and

user guide

• PC connection cable

• ser vice car d

• a document suppor t extension

• a spare ink car tridge holder

Electrical storm warning

We advise you to disconnect your Image 2001 during electrical storms as there is a slight chance it could be damaged.

If a fault occurs during the 12 month warranty period due to accidental or wilful damage (including lightning and electrical damage) BT will not replace or repair the equipment free of charge. If any damage of this nature occurs, please claim against your home insurance.

Customer Helpline

If you have any problems with your Image 2001, call the BT Helpline on 0845 600 0053

Warning

As this is a mains powered product it is normal that it will produce a certain amount of heat. Whilst this is entirely safe we would advise against placing this product on antique, veneered or wooden surfaces as damage to those surfaces may result.

Caution

Do not block or cover any of the openings on the machine.

Avoid placing your Image 2001 in direct sunlight, beside an air conditioner or where it is dusty or damp.

If you have a problem with the machine, do not try to repair it yourself. Call the BT Helpline on 0845 600 0053.

Setting up follow these steps to get your Image 2001 up

and running and ready to use

1 Connect the handset cord to the handset and the base unit

Plug one end of the handset cord into the socket on the handset and the other end into the socket on the base of the fax.

2 Plug the telephone line cord into the fax

3 Plug the other end of the telephone line cord into the telephone socket

If you do not have a modern style socket, call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service.

Handset cord

Handset

Underside of the fax

Telephone line cord

Back of fax

Tone/Pulse dialling

Your Image 2001 is pre-set to Tone dialling. If you are connecting to a switchboard, you may need to set to Pulse dialling. The Tone/Pulse (T/P) switch is on the underside of the machine. See ‘Connecting to a switchboard’, page 68 before setting up your machine.

Please note

We recommend that your PC is switched off, before installation of your Image 2000 commences.

4 Connection to a PC

5 Plug the mains power cable into the base

Push the plug in firmly to ensure it is fully inser ted.

Setting up

Power cable

base unit

6 Now plug the mains cable into a convenient 13 amp mains power socket

Once connected to the mains your Image 2001 will beep and the display shows WARMING UP... PLEASE WAIT A MOMENT before changing to show

OUT OF PAPER and FILL PAPER HOLDER.

7 Load paper into the automatic sheet feeder

Your Image 2001 prints onto plain paper. It will hold up to 100 sheets of A4 75gsm paper (210x297mm)

paper tray lever

To help prevent paper jams and misfeeds, f lick your thumb across the bottom edge of each stack of paper before you insert it into the machine.

Warning

Make sure that the protective foam strip is removed from the machine’s paper tray before inserting the paper.

• Connect your cable

supplied to the back of your Image 2001.

• Connect the other end

of the cable to the computer por t known as Printer Por t or LPT Por t.

We recommend that your PC is switched off when you connect the Image 2001 printer cable.

8 Installing the print cartridge

Unwrap the car tridge carefully. Do not touch the metal contacts.

Always hold the car tridge by the black areas or coloured top only. (A black ink cartridge will have a white top whilst a colour ink car tridge will have a blue top.)

To install the print cartridge

• Press the SET UP button to display REPLACE

CARTRIDGE.

• Press the button. The print cartridge

holder is moved into the load position and the display shows TICK TO FINISH.

• Open the front cover by pressing the two

release buttons either side of the Image 2001.

SET UP

STOP

Setting up

Release button

Special papers

Please note that care should be taken when printing on glossy or silk paper as the ink may take longer to dry than when using standard multi-purpose paper. It is recommended that only standard multi-purpose paper is used for receiving faxes.

• Extend the paper suppor t.

• Push the paper tray lever towards the back

of the machine.

• Take out the black foam rubber strip from

the paper tray – this is par t of the packaging and can be discarded.

• Inser t the paper.

• Adjust paper guides to the size of the paper.

• Pull the paper tray lever towards the front of

the machine.

• Pull the paper tray lever towards the front of

the machine. The paper is held in place and the display shows NO INK CARTRIDGE and PRESS SET UP.

paper tray lever

• Carefully remove the tape covering the print

head. Be sure to remove all the tape. Be careful not to touch the gold contacts.

Setting up

Any faxes received, or copies made, whilst you have a colour cartridge installed, will be printed in blue this is to remind you have a colour cartridge installed. You are advised too change to a black cartridge when not printing colour from your PC as it will reduce the life of your colour cartridge.

• Inser t the print cartridge into holder.

• Push the print car tridge back until it clicks

into place. If it moves loosely in the carrier, it is not locked into place.

• Close the front cover.

• Press the button, display shows

CARTRIDGE ≈ NEW.

• Press the button to complete the

car tridge installation.

9 Connecting to a PC for faxing,

scanning and printing

Your Image 2001 acts as a full colour printer, fax machine and scans documents into your PC. Software installation has designed to be quick and easy.

To install your Image 2001 software, follow the instructions below.

The Unimessage software is for compatible PC's running Windows 3.11 or higher. The minimum specifications are:

Using the menu

Your Image 2001 provides a menu structure which lets you select a variety of options. If you want to set or change more than one option, you do not have to return to the standby screen each time.

When you have finished making a setting, pressing the STOP button takes you back to the main menu and you can use the § © buttons to scroll through the options. Continuing to press the STOP button, returns the display to standby.

Setting up

• 486dx33 with 16MB RAM (for Windows 3.X

or Windows 95)

Installation steps shown below are for Of fice ’97 running Windows 95. If you have Windows 3.11 or W indows 98 some of the procedures may be different to the ones shown here.

Software has been tested to operate on computers meeting the required specification. However, we can not guarantee that other applications using/or has used the printer por t (LPT 1) will not cause the Image 2001 to operate as specified. If a problem does occur. Please contact your system administrator (help desk) or our helpline number. Applications from causing a conflict, a charge will be incurr ed.

Both the Printer Driver and the Unimessage software must be installed.

To install your Printer Driver software

• We r ecommend you switch off your PC

when you connect the Image 2001 cable.

• Your Image 2001 must be switched on.

• Switch on your PC. Windows 95/97 may

automatically detect the new machine and ask you if you want to install it.

• Inser t the Printer Driver Disk 1 of 1 and

click OK. (If you have any problems, click Star t or the PC does not detect the Image 2001, then click Run and type A:\SETUP. Click OK or press ENTER).

When running Windows 95 (or above) your PC may prompt you to install the necessary software.

Your PC must be switched off before installing the software.

Your name and fax number can be printed at the top of each page you send. This is called your sender ID.

To enter your sender ID

• Press the SET UP button until the display

shows USER SET UP.

• Press the button to display SET USER

INFORMATION.

• Press the button to display ENTER

SENDER ID

• Press the button to display ENTER ID NAME.

• Use the keypad to enter the name you want

to appear on the fax heading, over writing the default name IMAGE 2001. You can enter a name of up to 20 characters.

For example, to enter the name JOHN:

• Press the 5 button until the display shows J

• Press the 6 button until the display shows O

• Press the 4 button until the display shows H

• Press the 6 button until the display shows N

• When you have entered your name, press

the button to confirm. The display shows ENTER ID FAX NO.

STOP

SET UP

Setting up

STOP

SET UP

• When asked, select the connect Por t LPT 1.

This is the standard setting. You are offered the standard settings throughout installation. Unless you specifically want a dif ferent setting, always click OK when asked.

• When the Printer Driver installation is

finished, click OK.

To install the Unimessage software

Before you install Unimessage, you must have installed the printer driver software, as shown opposite.

• Inser t Unimessage Disk 1 of 3.

• Click on Star t

• Click on Run. The box shows

a:\SETUP.EXE.

• Click OK and follow the on-screen prompts.

• When installation is complete you are asked

to restar t your computer. Take the last Unimessage disk from the A drive and restar t your computer.

10 Entering your sender ID

There are 3 standby modes indicated by the following messages in your display.

• Faxes in memor y

• Timed Jobs

• Messages

Use the © button to move forward through the display. Use the § button to delete characters.

To enter a call back number

• Press the SET UP button until the display

shows USER SET UP.

• Press the button to display SET USER

INFORMATION.

• Press the button to display ENTER

SENDER ID.

• Press the © button until the display shows

CALL BACK TEL NUMBER.

• Press the button. Display shows any

previously entered call back number.

• Use the keypad to enter your call back

telephone number. It can be up to 32 digits

• Press the button to confirm. Display

shows SET DATE AND TIME

• Press the STOP button until you return

to standby.

11 Entering a call back number

As well as your name, you can also store a telephone number on which you can be contacted. This is called your call back number.

During a fax transmission you can request voice contact by pressing the button. If the other par ty does not respond, your Image 2001 will instruct the other fax machine to print out your call back number along with a message requesting a telephone call.

SET UP

STOP

Setting up

If you pause for more than one minute when entering your ID, your Image 2001 will automatically revert to standby and any changes you have made will NOT be saved.

• Use the keypad to enter your fax number.

You can enter up to 20 digits.

• When you have entered your fax number,

press the button to confirm. The display shows CALL BACK TEL NUMBER.

• Press the STOP button until you return

to standby.

Use the © button to move forward through the display. Use the § button to delete characters.If required use

the ✱button to enter a +sign before the first

digit(for international dialling codes).

If you pause for more than one minute when entering your ID, your Image 2001 will automatically revert to standby and any changes you have made will NOT be saved.

12 Setting the date and time

When your Image 2001 is in standby, the display shows the time. It can also print the date and time at the top of each fax it sends.

To set the date and time

• Press the SET UP button until the display

shows USER SET UP.

• Press the button to display SET USER

INFORMATION.

• Press the button to display ENTER

SENDER ID.

• Press the © button until the display shows

SET DATE AND TIME.

• Press the button. Display shows the

currently set date and time.

• Use the keypad to enter the new date and

time setting. After each digit, the cursor will automatically move on to the next space.

• When the correct day and time is shown,

press the button to confirm. The display shows SEND BATCH TX TIME.

• Press the STOP button until you return

to standby.

Your Image 2001 displays the date and time in the following order: DayDay/MonthMonth/YearYear HourHour:MinuteMinute using the 24 hour clock for the time. For example, to set 25 minutes past 4 in the afternoon on 20 February 1998, enter: 20 02 98 1625.

Setting up

Batch time

Setting a batch time lets you send a group of faxes to the same number at the same time each day. This is pre-set to 18.00 hrs, but you can change it to any other time.

To set a daily time for sending documents

• Press the SET UP button until the display

shows USER SET UP.

• Press the button. Display shows SET

USER INFORMATION.

• Press the button to display ENTER

SENDER ID

• Press the © button until the display shows

SET BATCH TX TIME.

• Press the button. Display shows 18:00

and TICK TO SELECT.

• Use the keypad to enter the time you want

your batch files to be sent.

• Press the button to confirm the change.

Display shows SET OFFICE TIME.

• Press the STOP button until you return

to standby.

SET UP

STOP

Setting up

To set to office time

• Press the SET UP button until the display

shows USER SET-UP.

• Press the button. Display shows SET

USER INFORMATION.

• Press the button. Display shows ENTER

SENDER ID.

• Press the © button until the display shows

SET OFFICE TIME.

• Press the button. Display shows OFFICE

TIME ≈OFF.

• Press the © button to change OFF to ON.

• Press the button. Display shows 18:00

and END OF OFFICE TIME.

• Enter the time that you want your of fice

time to end.

• Press the button. Display shows 09:00

and START OF OFFICE TIME.

• Enter the time that you want your of fice

time to star t.

• Press the button. Display shows

ANSWER MODE ≈MANUAL

• Press the © button to display the answer

mode you want outside of fice hours.

• Press the button to confirm the

displayed option. Whatever mode you set for your Image 2001 during of fice hours, it will switch to this mode outside of fice hours.

• Press the STOP button until you return

until you standby.

Of fice time

You can set the time you start work and leave work so that, out of of fice hours, your Image 2001 automatically switches to the receive mode you want.

For example, if you have an answering machine attached you could set your Image 2001 to switch to

ANS/FAX mode from

6.00pm to 9.00am so that it will take voice or fax messages automatically, and then back to

TEL/FAX during the day.

SET UP

STOP

Setting up

13 Setting the receive mode

Your Image 2001 answers calls, and r eceives faxes in one of five modes:

MANUAL AUTOFAX TEL/FAX ANS/FAX PC FAX

To set or change the receive mode

The currently set r eceive mode is shown in the display.

• Press the receive mode button to select the

required setting.

Which setting is correct for you?

MANUAL

When set to MANUAL you must answer all calls by lifting the handset. If the incoming call is a fax, press the

START button and r eplace the

handset.

AUTOFAX

In AUTOFAX mode, your Image 2001 automatically answers any incoming calls and prepares to receive a fax. If the handset is picked up before the machine answers an incoming call, you can talk to the caller or press the

START button to r eceive a fax.

TEL/FAX

When in TEL/FAX mode your Image 2001 answers calls after one ring and checks for a fax signal. If it is not a fax call, the caller is put on hold, the phone rings and the display shows LIFT HANDSET to indicate you should answer the call manually. If you do not lift the handset before the ringing stops, your Image 2001 will assume it is a fax call and prepare to receive a fax.

ANS/FAX

In ANS/FAX mode your Image 2001 can distinguish between voice messages and fax calls when the answering machine is switched on.

All calls are answered initially by the answering machine and your outgoing message is played. Callers can leave a message. If the Image 2001 detects a fax signal while the answering machine is operating, it will automatically take control of the call and receive the fax.

PC FAX

In PC FAX mode your Image 2001 will receive and send faxes to a connected PC with the fax application software installed. If your PC is switched of f, or the fax application isn’t running, incoming faxes will be r eceived on your Image 2001 after 8 rings, as if it was in AUTOFAX mode. You can send faxes from the PC with the Image 2001 in any receive mode. Faxes can always be sent directly from your Image 2001, even when in PC FAX mode.

RECEIVE

MODE

The telephone lets you make and receive calls even if the mains power is disconnected.

Making telephone calls

Dialling using the handset

When you lift the handset the display shows HANDSET IN USE. DIAL NUMBER. When you hear the dial tone, dial the number you want.

To end the call, replace the handset.

Preview Dialling

You can display the number you ar e dialling, without picking up the handset.

• Dial the number, it is shown on the display.

If you need to change the number, press the

button to delete the digits and then re-

enter the number.

• Pick up the handset. The number is dialled.

Monitor Dialling

You can dial a number without lifting the handset and hear the progress of fax and voice calls over the loudspeaker.

• Dial the number.

• Press the phone button. You can hear the

call being made. If it is a voice call, simply

Using the telephone, fax and copier

pick up the handset when the caller answers and speak as normal.

Handsfree calls

You can dial a phone number and talk to your caller without lifting the handset. Make sure the loudspeaker is set to an audible volume. See below .

Either:

• Press the button. Display shows

HANDSFREE IN USE/DIAL NUMBER. You hear the line tone.

• Dial the number.

• When your call is answered, the built in

microphone transmits your voice.

Or preview dial:

• Dial the number.

• Press the button.

• When you speak to your caller, the built in

microphone picks up your voice.

To receive a handsfree call

When the phone rings

• Press the button. You can hold your

conversation using the loudspeaker and built-in microphone

REDIAL

To end a handsfree call

• Press the button.

To redial the last number

• Lift the handset or press the button.

• Press the REDIAL button. Display shows the

number as it is dialled.

REDIAL

Setting up

Note

You can take a handsfr ee call on the handset at any time simply by picking up the handset and continuing your conversation. To end the call, replace the handset.

Setting the speaker volume

Your Image 2001 has an built-in speaker that enables you to monitor the progress of a fax or phone call.

The speaker has three settings:

LOW,

MEDIUM, HIGH.

To set the volume

• Press the button.

• Adjust the volume of the dial tone to LOW, MEDIUM or HIGH using the § or ©

buttons.

• When the volume is set, press the

button.

• Press the STOP button until the display

returns to standby, or dial a number.

STOP

Using the telephone,

fax and copier

One-touch names and numbers

You can stor e a name, fax and phone number under each of the one-touch buttons.

To store one-touch names and numbers.

• Press the SET UP button until the display

shows ONE TOUCH SET UP.

• Press the button. Display shows ONE

TOUCH SET UP. SELECT ONE-TOUCH KEY.

• Press the ONE-TOUCH button you want.

Display shows the one-touch button number and ENTER NAME. You can now enter a name. If a name has been previously entered, the display shows EDIT NAME. (See page 19: To edit one-touch names and numbers)

You can enter a name of up to 20 characters. For example, to enter the name JOHN:

• Press the 5 button until the display shows J

• Press the 6 button until the display shows O

• Press the 4 button until the display shows H

• Press the 6 button until the display shows N

SET UP

STOP

• Press the button to confirm your

entr y. Display clears then shows ENTER FAX NO.

• Enter the fax number associated with the

name you have just added.

• Press the button to confirm. Display

shows ENTER TEL NO

• Enter the telephone number.

• Press the button to confirm. Display

shows ENTER SUBADDRESS

• Enter the subaddress number if requir ed

using the keypad and press the button to confirm your entry. Display shows ENTER

PASSWORD

• Enter the password number if required

using the keypad and press the button to confirm your entry. Display shows SELECT ONE TOUCH KEY ready for you to enter another name and numbers.

• Press the STOP button until the display

returns to standby.

If you want to go on to the next stage without entering a number, just press without entering any digits.

If you pause for more than one minute when entering your ID, your Image 2001 will automatically revert to standby and any changes you have made will NOT be saved.

Sub addresses and passwords

In addition to name, fax and phone numbers, you can also store a sub-address number and a password, each up to 20 digits long.

A sub-address sends your call to a mailbox at the receiving machine and faxes sent to this mailbox can normally only be accessed by someone who knows the sub-address. Not all fax machines that you send to have this facility.

A password can be used when polling a document from another machine. It provides security and the password must be the same as the password set at the polled machine. See POLLING, page 38.

Sub-addresses and passwords can only be used with fax machines which comply with the international fax standards.

Using the telephone, fax and copier

To put a pause in a one-touch memory

For such ser vices as home banking, you may need to use the

PAUSE function. Storing a

pause is simple. Begin entering a number, then, when you need to inser t a pause, press the

PAUSE button. The display will show

. Continue to store the rest of the number as normal.

To dial one-touch fax numbers

• Inser t a document into the document feeder.

• Press the ONE-TOUCH button you want.

• Press the START button to dial and send

the fax.

To dial a one-touch phone number

• Lift the handset or press the button.

• Press the ONE-TOUCH button you want.

The number is dialled automatically.

To return to standby at any time, press the STOP button until the display shows the time and date. Only entries that have been confirmed by pressing the button are stored in the memory.

START

Using the telephone,

fax and copier

Use the keypad to change the number.

• Press the button to confir m the change.

Display shows password and EDIT PASSWORD.

Use the keypad to change the number.

• Press the button to confir m the change.

Display shows SELECT ONE TOUCH KEY.

• Select another one-touch button to edit

another entr y or pr ess the

STOP button

until the display returns to standby.

To edit one-touch names and numbers

• Press the SET UP button until the display

shows ONE TOUCH SET UP.

• Press the button. Display shows ONE

TOUCH SET UP. SELECT ONE-TOUCH KEY.

• Press the ONE-TOUCH button you want.

Providing a name has already been entered, the display shows the name, the one-touch button number and EDIT NAME.

Use the keypad to change the name.

• Press the button to confir m the change.

Display shows the fax number and EDIT FAX NO

Use the keypad to change the number.

• Press the button to confir m the change.

Display shows the telephone number and EDIT TEL NO.

Use the keypad to change the number.

• Press the button to confir m the change.

Display shows the sub-address number and EDIT SUBADDRESS.

SET UP

STOP

If a number has not been previously entered, for example, as a sub address, then the display will show ENTER SUB ADDRESS not EDIT SUB ADDRESS.

To delete a one-touch entry

• Press the SET UP button until the display

shows ONE-TOUCH SET UP

• Press the button. Display shows SELECT

ONE-TOUCH KEY.

• Press the ONE-TOUCH button you want.

Display shows the name and EDIT NAME.

• Press the § button to delete the name.

• Press the button to confir m.

• Press the STOP button until the display

returns to standby.

One touch memory label

Keep a reminder of the names stored in the ONE-

TOUCH

memory on the label. Remove the plastic cover and the memory label and write in the names alongside the relevant buttons, then replace the label and plastic cover. Using a pencil makes it easy to make any changes to the label.

Once a one-touch name has been deleted, the associated fax and telephone numbers are automatically deleted.

If you do not press any buttons for 60 seconds, your Image 2001 automatically returns to standby.

SET UP

STOP

Using the telephone, fax and copier

Using the telephone,

fax and copier

Call Divert and Call Return (1471) one-touch buttons

Two of the one-touch buttons on your Image 2001 have been pre-set to useful BT Select Ser vices.

Call Diver t lets you forward calls to another number where you can be reached. You can switch this service on and off as often as you like and change the numbers to which you want calls diver ted. The Call Diversion ser vice is available for a small quarterly fee.

Call Return 1471 lets you find out the number of your last caller. This ser vice is fr ee.

Call Diversion

You can pr ogramme your Image 2001 to divert incoming calls to another number. You can use Call Diversion to divert calls if there is no answer within 15 seconds, or if your phone is engaged. You will get compr ehensive instructions when you subscribe to the ser vice.

To divert your calls

• Lift the handset.

• Press the CALL DIVERSION button. Display

shows *21*.

• Follow the spoken instructions.

• Replace the handset.

To cancel Call Diversion

• Lift the handset.

• Press the CALL DIVERSION button.

Display shows #21# and confirms cancellation.

• Replace the handset.

Call charges

With Call Diversion, you pay for the second part of the call only (i.e. from your number to the number to which you have diverted the call). If you are diverting a call to a cellular phone, charging will begin either when the call is answered, or when the network answers.

Please note

You can store your own One-Touch numbers under a Select Services button. The Select Service is automatically overwritten.

To restore the Select Services button, simple delete the entry stored under that One-Touch button.

To use Call Return

• To hear who called you last, lift the handset

or press the button.

• Press the CALL RETURN button.

You will hear an exchange announcement telling you the telephone number.

• If you now want to call the number back

just dial 3.

If the number has been withheld, the exchange announcement will say: “The caller

withheld their number.”

If you have overwritten your CALL RETURNbutton you will have to dial 1471 manually.

Directory names and numbers

You can stor e up to 40 names, in alphabetical order, along with their associated fax and telephone numbers. The names can be easily displayed for dialling - if you are making a phone call the phone number is automatically selected. If you inser t a document for faxing, the fax number is automatically selected.

To store names and numbers in the directory

• Press the SET UP button until the display

shows DIRECTORY SET UP.

• Press the button. Display shows ADD A

NEW ENTRY.

• Press the button. Display shows ENTER

NAME.

Use the keypad to enter a name.

You can enter a name of up to 20 characters. For example, to enter the name JOHN:

• Press the 5 button until the display shows J

• Press the 6 button until the display shows O

• Press the 4 button until the display shows H

• Press the 6 button until the display shows N

SET UP

STOP

Using the telephone, fax and copier

Using the telephone,

fax and copier

• Press the button to confir m your entry.

Display shows ENTER FAX NUMBER.

• Enter the fax number.

• Press the button to confir m your entry.

Display shows ENTER TEL NUMBER.

• Enter the telephone number.

• Press the button to confir m your entry.

Display shows ENTER SUBADDRESS.

• Enter the subaddress number using the

keypad and press the button to confir m your entry. Display shows ENTER PASSWORD.

• Enter the password number using the

keypad and press the button to confir m your entr y. Display shows ADD A NEWENTRY

• Either press the button to start a new

entr y or press the

STOP button until the

display returns to standby.

If the letter you require is on the same button as the previous letter, press the ©button to advance the cursor to the next space.

If you pause for more than one minute between button presses, your Image 2001 will automatically revert to standby and any changes you have made are NOT saved.

To return to standby at any time, press the STOP button until the display show the time and date. Only entries that have been confirmed by pressing the button are stored in the memory.

If you want to go on to the next stage without entering a number, just press without entering any digits.

Sub addresses and passwords

In addition to name, fax and phone numbers, you can also store a sub-address number and a password, each up to 20 digits long.

A password can be used when polling a document from another machine. It provides security and the password must be the same as the password set at the polled machine. See POLLING, page 38.

Sub-addresses and passwords can only be used with fax machines which comply with the international fax standards.

To put a pause in the directory

For such ser vices as home banking, you may need to use the

PAUSE function. Storing a

pause is simple. Begin entering a number as shown above then, where you need to inser t a pause, press the

PAUSE button. The display

shows

. Continue to store the rest of the

number as normal.

To dial numbers stored in the directory

• Press the DIRECTORY button. Display

shows the last name accessed.

through the directory of names. Or you can use the keypad to enter the first letter of the name you want and then use the

to scroll to the name. (e.g., to find the name JOHN, press the

5 button beginning with J,

then use the

other stored names beginning with J until JOHN is shown in the display.)

• When the name you want is shown: either

lift the handset and press the

START

button, or if sending a fax, just press the

START button.

• The number is dialled automatically.

If a document has been inserted in the document feeder, your Image 2001 will automatically select stored fax numbers. If no document has been inserted, the telephone number will be selected.

Scrolling through the directory

Press and hold the §or ©button to scroll through stored names. Release the button when you get to the name you want. Press and then, after hearing a single beep, release the ©button, fax and phone numbers belonging to the name will be displayed. Press the ©button to display the name again. Press and release the ©button after two beeps, the next name in the directory will be displayed.

DIRECTORY

START

Using the telephone, fax and copier

+ 60 hidden pages