Brother MFC-5490CN User Guide

USERโ€™S GUIDE
MFC-5490CN
Version 0
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future reference:
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain this Userโ€™s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:
๎š„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
๎š„ may support an insurance claim by you in the event of product loss
covered by insurance.
ยฉ 2008 Brother Industries, Ltd.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
i

EC Declaration of Conformity under the R & TTE Directive

ii

Table of Contents

Section I General
1 General Information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software and Network Userโ€™s Guide ..............................................2
Viewing Documentation................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
2 Loading paper and documents 8
Loading paper and other print media.....................................................................8
Loading envelopes and post cards................................................................10
Removing small printouts from the machine .................................................11
Printable area ................................................................................................12
Acceptable paper and other print media..............................................................13
Recommended print media ...........................................................................13
Handling and using print media.....................................................................13
Choosing the right print media.......................................................................15
Loading documents ............................................................................................. 17
Using the ADF ...............................................................................................17
Using the scanner glass ................................................................................18
Scannable area .............................................................................................19
ยฎ
) .........................................................5
3 General setup 20
Power Save mode ............................................................................................... 20
Putting your machine in Power Save mode................................................... 20
Bringing your machine out of Power Save mode ..........................................20
Power Save setting........................................................................................20
Mode Timer..........................................................................................................21
Paper settings......................................................................................................21
Paper Type....................................................................................................21
Paper Size.....................................................................................................21
Volume Settings................................................................................................... 22
Ring Volume ..................................................................................................22
Beeper Volume..............................................................................................22
Speaker Volume............................................................................................22
Automatic Daylight Savings Time........................................................................23
LCD screen.......................................................................................................... 23
LCD Contrast.................................................................................................23
Sleep Mode ......................................................................................................... 23
iii
4 Security features 24
TX Lock................................................................................................................24
Setting and changing the TX Lock password ................................................24
Turning TX Lock on/off ..................................................................................25
Section II Fax
5 Sending a Fax 28
Entering Fax mode ..............................................................................................28
Faxing from the ADF .....................................................................................28
Faxing from the scanner glass ......................................................................28
Faxing Letter size documents from the scanner glass ..................................29
Colour fax transmission ................................................................................. 29
Cancelling a fax in progress ..........................................................................29
Broadcasting (Monochrome only)........................................................................29
Cancelling a Broadcast in progress ...............................................................30
Additional sending operations..............................................................................30
Sending faxes using multiple settings ...........................................................30
Contrast .........................................................................................................31
Changing fax resolution.................................................................................31
Dual access (Monochrome only)...................................................................32
Real time transmission ..................................................................................32
Overseas Mode .............................................................................................32
Delayed Faxing (Monochrome only)..............................................................33
Delayed Batch Transmission (Monochrome only).........................................33
Checking and cancelling waiting jobs............................................................33
Sending a fax manually .................................................................................34
Out of Memory message ...............................................................................34
6 Receiving a Fax 35
Receive modes....................................................................................................35
Choosing the correct Receive Mode .............................................................35
Using receive modes ...........................................................................................36
Fax only .........................................................................................................36
Fax/Tel...........................................................................................................36
Manual...........................................................................................................36
External TAD ................................................................................................. 36
Receive mode settings ........................................................................................37
Ring Delay .....................................................................................................37
F/T Ring Time (Fax/Tel mode only)...............................................................37
Fax Detect .....................................................................................................38
Additional receiving operations............................................................................38
Printing a reduced incoming fax ....................................................................38
Out of Paper Reception.................................................................................38
Printing a fax from the memory .....................................................................39
iv
7 Telephone and External devices 40
Voice Operations .................................................................................................40
Tone or pulse.................................................................................................40
Fax/Tel mode ................................................................................................40
Fax/Tel mode in Power Save condition .........................................................40
Telephone services..............................................................................................41
Setting the telephone Line Type....................................................................41
BT Call Sign (U.K. only).................................................................................41
Caller ID (U.K. and Ireland only)....................................................................42
Connecting an external TAD (telephone answering device)................................43
Connections...................................................................................................44
Recording an outgoing message (OGM) on an external TAD.......................44
Multi-line connections (PBX) .........................................................................44
External and extension telephones......................................................................45
Connecting an external or extension telephone ............................................45
Operation from extension telephones............................................................45
Using extension telephones (U.K. only) ........................................................45
Using a cordless external telephone .............................................................46
Using remote codes.......................................................................................46
8 Dialling and storing numbers 48
How to Dial .......................................................................................................... 48
Manual dialling...............................................................................................48
One Touch Dialling ........................................................................................ 48
Speed Dialling ...............................................................................................48
Search ........................................................................................................... 48
Fax Redial .....................................................................................................49
Storing numbers ..................................................................................................49
Storing a pause .............................................................................................49
Storing One Touch Dial numbers ..................................................................49
Storing Speed Dial numbers.......................................................................... 50
Changing One Touch or Speed Dial names or numbers...............................50
Setting up groups for broadcasting................................................................51
Combining Quick Dial numbers..................................................................... 52
9 Remote fax options (Monochrome only) 53
Fax Forwarding....................................................................................................53
Fax Storage .........................................................................................................54
PC Fax Receive................................................................................................... 54
Changing the destination PC.........................................................................55
Turning off Remote Fax Options.......................................................................... 55
Changing Remote Fax Options ...........................................................................56
Remote Retrieval.................................................................................................56
Setting a Remote Access Code..................................................................... 56
Using your Remote Access Code..................................................................57
Remote Fax commands ................................................................................58
Retrieving fax messages ...............................................................................59
Changing your Fax Forwarding number........................................................59
v
10 Printing Reports 60
Fax reports...........................................................................................................60
Transmission Verification Report...................................................................60
Fax Journal (activity report) ...........................................................................60
Reports ................................................................................................................61
How to print a report ......................................................................................61
11 Polling 62
Polling overview...................................................................................................62
Polling receive .....................................................................................................62
Setup to receive polling .................................................................................62
Setup to receive polling with secure code .....................................................62
Setup to receive delayed polling....................................................................63
Sequential polling (Monochrome only) ..........................................................63
Polled transmit (Monochrome only).....................................................................64
Setup for polled transmit................................................................................64
Setup for polled transmit with secure code....................................................64
Section III Copy
12 Making copies 66
How to copy .........................................................................................................66
Entering Copy mode......................................................................................66
Making a single copy .....................................................................................66
Making multiple copies ..................................................................................66
Stop copying ..................................................................................................66
Copy keys ............................................................................................................67
Changing copy speed and quality .................................................................67
Enlarging or reducing the image copied ........................................................68
Copy options..................................................................................................69
Paper Options................................................................................................72
Section IV Direct Photo Printing
13 Printing photos from a memory card or
USB Flash memory drive 74
vi
PhotoCapture Centerโ„ข Operations.....................................................................74
Printing from a memory card or USB Flash memory drive without a PC.......74
Scanning to a memory card or USB Flash memory drive without a PC ........74
Using PhotoCapture Centerโ„ข from your computer.......................................74
Using a memory card or USB Flash memory drive .......................................74
Memory cards or a USB Flash memory drive folder structure....................... 75
Getting started .....................................................................................................76
How to print from a memory card or USB Flash memory drive ........................... 77
Print Index (Thumbnails) ...............................................................................77
Printing Images..............................................................................................78
DPOF printing................................................................................................79
PhotoCapture Centerโ„ข print settings..................................................................80
Print speed and quality..................................................................................80
Paper Options................................................................................................80
Adjusting Colour Enhancement.....................................................................81
Cropping........................................................................................................82
Borderless printing.........................................................................................82
Date Print....................................................................................................... 82
Scan to a memory card or USB Flash memory drive .......................................... 83
Changing the image quality...........................................................................84
Changing the monochrome file format ..........................................................84
Changing the colour file format......................................................................84
Understanding the Error Messages.....................................................................84
14 Printing photos from a camera 85
Printing photos directly from a PictBridge camera...............................................85
PictBridge requirements ................................................................................85
Setting your digital camera ............................................................................ 85
Printing Images..............................................................................................86
DPOF printing................................................................................................86
Printing photos directly from a digital camera (without PictBridge)......................87
Printing Images..............................................................................................87
Understanding the Error Messages.....................................................................88
Section V Software
15 Software and Network features 90
Section VI Appendixes
A Safety and Legal 92
Choosing a location .............................................................................................92
To use the machine safely................................................................................... 93
Important safety instructions..........................................................................97
IMPORTANT - For your safety ...................................................................... 98
LAN connection .............................................................................................98
Radio interference .........................................................................................98
EU Directive 2002/96/EC and EN50419........................................................99
International ENERGY STAR
Legal limitations for copying ..............................................................................100
Trademarks........................................................................................................101
ยฎ
Compliance Statement ................................99
vii
B Troubleshooting and Routine Maintenance 102
Troubleshooting.................................................................................................102
If you are having difficulty with your machine ..............................................102
Dial Tone detection......................................................................................109
Telephone line interference.........................................................................109
Error and maintenance messages.....................................................................110
Transferring your faxes or Fax Journal report .............................................114
Document jam ............................................................................................. 115
Printer jam or paper jam..............................................................................116
Routine maintenance.........................................................................................118
Replacing the ink cartridges ........................................................................118
Cleaning the outside of the machine ...........................................................121
Cleaning the scanner glass .........................................................................122
Cleaning the machine printer platen ............................................................122
Cleaning the paper pick-up roller.................................................................123
Cleaning the print head ...............................................................................123
Checking the print quality ............................................................................124
Checking the print alignment .......................................................................125
Checking the ink volume .............................................................................125
Machine Information ..........................................................................................125
Checking the serial number .........................................................................125
Packing and shipping the machine....................................................................126
C Menu and Features 128
On-screen programming....................................................................................128
Menu table...................................................................................................128
Memory storage...........................................................................................128
Menu keys .........................................................................................................128
Menu Table........................................................................................................130
Entering Text .....................................................................................................140
D Specifications 141
General..............................................................................................................141
Print media.........................................................................................................143
Fax.....................................................................................................................144
Copy .................................................................................................................. 146
PhotoCapture Centerโ„ข .....................................................................................147
PictBridge ..........................................................................................................148
Scanner .............................................................................................................149
Printer ................................................................................................................150
Interfaces ........................................................................................................... 151
Computer requirements .....................................................................................152
Consumable items............................................................................................. 153
Network (LAN) ...................................................................................................154
E Glossary 155
FIndex 159
viii
Section I
General I
General Information 2 Loading paper and documents 8 General setup 20 Security features 24
1

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machineโ€™s control panel or on the screen.
Italics Italicized typeface emphasizes
an important point or refers you to a related topic.
Accessing the
1
Software and Network Userโ€™s Guide
This Userโ€™s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software Userโ€™s Guide and Network Userโ€™s Guide that are on the CD-ROM.
1
Courier New
Warnings tell you what to do to prevent possible personal injury.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.
Electrical Hazard icons alert you to possible electrical shock.
Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.
Improper Setup icons alert you to devices and operations that are not compatible with the machine.
Text in Courier New font identifies messages on the LCD of the machine.
2
General Information
Viewing Documentation 1
Viewing Documentation (For Windows
To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose Userโ€™s Guides in HTML format.
If you have not installed the software, you can find the documentation by following the instructions below:
ยฎ
) 1
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM Main Menu will appear.
e Click the documentation you want to
read.
๎š„ HTML documents: Software
Userโ€™s Guide and Network Userโ€™s Guide in HTML format.
This format is recommended for viewing on your computer.
๎š„ PDF documents: Userโ€™s Guide for
stand-alone operations, Software
Userโ€™s Guide and Network Userโ€™s Guide in PDF format.
This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
How to find Scanning instructions 1
There are several ways you can scan documents. You can find the instructions as follows:
1
Note
If this window does not appear, use
ยฎ
Windows program from the root directory of the Brother CD-ROM.
Explorer to run the start.exe
d Click Documentation.
Software Userโ€™s Guide
๎š„ Scanning (For Windows
Professional/Windows
ยฎ
Vista
๎š„ ControlCenter3 (For Windows
Professional/Windows Vista
๎š„ Network Scanning
ScanSoftโ„ข PaperPortโ„ข 11SE with OCR How-to-Guides
๎š„ The complete ScanSoftโ„ข PaperPortโ„ข
11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoftโ„ข PaperPortโ„ข 11SE application.
)
ยฎ
)
ยฎ
2000
ยฎ
XP and Windows
ยฎ
2000
ยฎ
XP and Windows
3
Chapter 1
Viewing Documentation
ยฎ
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM drive. The following window will appear.
) 1
ยฎ
. Insert the
b Double-click the Documentation icon. c Double-click your language folder.
How to find Scanning instructions 1
There are several ways you can scan documents. You can find the instructions as follows:
Software Userโ€™s Guide
๎š„ Scanning (For Mac OS
greater)
๎š„ ControlCenter2 (For Mac OS
greater)
๎š„ Network Scanning (For Mac OS
or greater)
ยฎ
Presto!
๎š„ Instructions for scanning directly from
Presto!ยฎ PageManagerยฎ. The complete Presto!
can be viewed from the Help selection in the Presto!
PageManagerยฎ Userโ€™s Guide
ยฎ
PageManagerยฎ Userโ€™s Guide
ยฎ
PageManagerยฎ application.
ยฎ
X 10.2.4 or
ยฎ
X 10.2.4 or
ยฎ
X 10.2.4
d Double-click top.html to view the
Software Userโ€™s Guide and Network Userโ€™s Guide in HTML format.
e Click the documentation you want to
read.
๎š„ Software Userโ€™s Guide
๎š„ Network Userโ€™s Guide
4
Accessing Brother
General Information
Support (For Windows
You can find all the contacts you will need, such as Web support (Brother Solutions Center).
๎š„ Click Brother Support on the main menu.
The following screen will appear:
ยฎ
) 1
1
๎š„ To access our web site
(www.brother.com Page.
๎š„ For the latest news and product support
information (http://solutions.brother.com click Brother Solutions Center.
๎š„ To visit our web site for original Brother
supplies (http://www.brother.com/original/ Supplies Information.
๎š„ To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.
๎š„ To return to the main page, click Back or
if you have finished, click Exit.
), click Brother Home
),
), click
)
5
Chapter 1
d

Control panel overview 1

1011
12/10 11:53 Res:Standar
2341
1 Fax and telephone keys:
๎š„ Redial/Pause
Redials the last number called. It also inserts a pause when programming quick dial numbers.
๎š„ Tel/R
This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo/double-ring.
Also, when connected to a PBX, you can use this key to gain access to an outside line or transfer a call to another extension.
๎š„ Resolution
Lets you temporarily change the resolution when sending a fax.
2 Copy keys (temporary settings):
๎š„ Enlarge/Reduce
Lets you temporarily enlarge or reduce copies depending on the ratio you choose.
๎š„ Quality
Lets you temporarily change the quality setting.
๎š„ Options
Lets you temporarily change multiple copy settings when in copy mode.
3 Dial Pad
Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.
4 Mode keys:
๎š„ Fax
Lets you access Fax mode.
๎š„ Scan
Lets you access Scan mode.
๎š„ Copy
Lets you access Copy mode.
๎š„ Photo Capture
Lets you access PhotoCapture Centerโ„ข mode.
5 Menu keys:
๎š„ Menu
Lets you access the main menu to program the machine.
๎š„ Phone Book key
Lets you store, look up, and dial numbers in the memory.
6
12/10 11:53 Fax Res:Standard
General Information
9 7
810
1
๎š„ Volume keys
d c
When the machine is idle, you can press these keys to adjust the ring volume.
๎š„ d
Press to scroll backward to a menu selection.
๎š„ a or b
Press to scroll through the menus and options.
๎š„ Clear/Back
Press to delete characters or to go back to the previous menu level.
๎š„ OK
Lets you choose a setting.
6 Start keys:
๎š„ Colour Start
Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).
45
7PowerSave
Lets you put the machine into Power Save mode.
8 Stop/Exit
Stops an operation or exits from a menu.
9 Ink Management
Lets you clean the print head, check the print quality, and check the available ink volume.
10 LCD (liquid crystal display)
Displays messages on the screen to help you set up and use your machine.
11 One Touch keys
These three keys give you instant access to six previously stored numbers.
Shift
Lets you access One Touch numbers 4 to 6 when held down.
6
๎š„ Mono Start
Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).
7
2

Loading paper and documents 2

Loading paper and other print media

a If the paper support flap is open, close it,
and then close the paper support. Pull the paper tray completely out of the machine.
b Lift the output paper tray (1).
c With both hands, gently press and slide
the paper side guides (1) and the paper
2
length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
1
3
2
1
3
Note
When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.
1
8
Loading paper and documents
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure the paper is not curled.
e Gently put the paper into the paper tray
print side down and top edge first. Check that the paper is flat in the tray.
f Gently adjust the paper side guides (1)
to the paper with both hands. Make sure the paper side guides touch the sides of the paper.
1
Note
Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
2
g Close the output paper tray.
Check that the paper is flat in the tray and below the maximum paper mark (1).
1
9
Chapter 2
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it clicks and unfold the paper support flap (2).
2
1
Loading envelopes and post cards 2
About envelopes 2
๎š„ Use envelopes that weigh from 80 to
2
95 g/m
๎š„ Some envelopes need margin settings to
be set in the application. Make sure you do a test print first before printing many envelopes.
DO NOT use any of the following types of envelopes, as they will cause paper feed problems:
โ€ข That are of a baggy construction.
โ€ข That are embossed (have raised writing on them).
โ€ข That have clasps or staples.
.
CAUTION
Note
Do not use the paper support flap for Legal paper.
โ€ข That are pre-printed on the inside.
Glue 2
Double flap 2
Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
10
Loading paper and documents
How to load envelopes and post cards 2
a Before loading, press the corners and
sides of envelopes or post cards to make them as flat as possible.
Note
If envelopes or post cards are โ€˜double-feedingโ€™, put one envelope or post card in the paper tray at a time.
If you have problems when printing on envelopes, try the following suggestions:
a Make sure the flap is either to the side of
the envelope or to the back edge of the envelope when printing.
b Adjust the size and margin in your
application.
2
2
b Put envelopes or post cards into the
paper tray with the address side down and the leading edge in first as shown in the illustration. Press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.
1
Removing small printouts from the machine 2
When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
2
11
Chapter 2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows on the CD-ROM.)
Cut Sheet Paper Envelopes
3
1
ยฎ
or Printing and Faxing for Macintoshยฎ in the Software User's Guide
4
3
4
1
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm Envelopes 12 mm 24 mm 3 mm 3 mm
2
Note
The Borderless feature is not available for envelopes.
12
Loading paper and documents

Acceptable paper and other print media

The print quality can be affected by the type of paper you are using in the machine.
To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
We recommend testing various paper types before buying large quantities.
For best results, use Brother paper.
๎š„ When you print on inkjet paper (coated
paper), transparencies and photo paper, be sure to choose the correct print media in the โ€˜Basicโ€™ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 21.)
๎š„ When you print on Brother Photo paper,
load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
Recommended print media 2
2
To get the best print quality, we suggest using Brother paper. (See table below.)
If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.
We recommend using โ€˜3M Transparency Filmโ€™ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet (Matte) BP60MA 10 x 15 cm Glossy
Photo
BP71GP
2
Handling and using print media 2
๎š„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
๎š„ When you use transparencies or photo
paper, remove each sheet at once to prevent smudging or paper jams.
๎š„ Avoid touching the printed surface of the
paper immediately after printing; the surface may not be completely dry and may stain your fingers.
๎š„ Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the shiny side facing down.
๎š„ Avoid touching either side of
transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
๎š„ You can only print on both sides of the
paper with PC printing. (See Printing for Windows
on the CD-ROM.)
ยฎ
in the Software User's Guide
13
Chapter 2
DO NOT use the following kinds of paper:
โ€ข Damaged, curled, wrinkled, or irregularly shaped paper
Improper Setup
1
1
12mm or greater
โ€ข Extremely shiny or highly textured paper
โ€ข Paper that cannot be arranged uniformly when stacked
โ€ข Paper made with a short grain
Paper capacity of the output paper tray
Up to 50 sheets of 80 g/m2 A4 or 20 lb Letter paper.
๎š„ Transparencies and photo paper must be
picked up from the output paper tray one page at a time to avoid smudging.
2
14
Loading paper and documents
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Cut Sheet Letter
A4 210 ร— 297 mm (8.3 ร— 11.7 in.) Yes Yes Yes Yes Legal Executive 184 ร— 267 mm (7 1/4 ร— 10 1/2 in.) โ€“ โ€“ โ€“ Yes JIS B5 182 ร— 257 mm (7.2 ร— 10.1 in.) โ€“ โ€“ โ€“ Yes A5 148 ร— 210 mm (5.8 ร— 8.3 in.) โ€“ Yes โ€“ Yes A6 105 ร— 148 mm (4.1 ร— 5.8 in.) โ€“ โ€“ โ€“ Yes
Cards Photo 10 ร— 15 cm (4 ร— 6 in.) โ€“ Yes Yes Yes
Photo 2L 13 ร— 18 cm (5 ร— 7 in.) โ€“ โ€“ Yes Yes Index Card 127 ร— 203 mm (5 ร— 8 in.) โ€“ โ€“ โ€“ Yes Post Card 1 Post Card 2
(Double)
Envelopes
C5 Envelope DL Envelope
215.9 ร— 279.4 mm (8 1/2 ร— 11 in.)
215.9 ร— 355.6 mm (8 1/2 ร— 14 in.)
100 ร— 148 mm (3.9 ร— 5.8 in.) โ€“ โ€“ โ€“ Yes 148 ร— 200 mm (5.8 ร— 7.9 in.) โ€“ โ€“ โ€“ Yes
162 ร— 229 mm (6.4 ร— 9 in.) โ€“ โ€“ โ€“ Yes 110 ร— 220 mm (4.3 ร— 8.7 in.) โ€“ โ€“ โ€“ Yes
Yes Yes Yes Yes
Yes Yes โ€“ Yes
Printer
2
Transparencies
COM-10 105 ร— 241 mm (4 1/8 ร— 9 1/2 in.) โ€“ โ€“ โ€“ Yes Monarch 98 ร— 191 mm (3 7/8 ร— 7 1/2 in.) โ€“ โ€“ โ€“ Yes JE4 Envelope Letter 216 ร— 279 mm (8 1/2 ร— 11 in.) โ€“ Yes โ€“ Yes A4 210 ร— 297 mm (8.3 ร— 11.7 in.) โ€“ Yes โ€“ Yes
105 ร— 235 mm (4.1 ร— 9.3 in.) โ€“ โ€“ โ€“ Yes
15
Chapter 2
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut Sheet
Plain Paper
Inkjet Paper
64 to 120 g/m
64 to 200 g/m
2
2
0.08 to 0.15 mm
0.08 to 0.25 mm 20
150
1
Glossy Paper
Cards Photo Card
Index Card
Post Card
Envelopes
Up to 220 g/m
Up to 220 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m
2
2
2
2
2
Up to 0.25 mm
Up to 0.25 mm
Up to 0.15 mm 30
Up to 0.25 mm 30
Up to 0.52 mm 10
Transparencies โ€“ โ€“ 10
1
Up to 150 sheets of 80 g/m2paper.
2
BP71 (260 g/m2) paper is especially designed for Brother inkjet machines.
20
20
2
2
16
Loading paper and documents

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.
Using the ADF 2
The ADF can hold up to 50 pages and feeds each sheet individually. Use standard
2
80 g/m before putting them in the ADF.
Recommended environment 2
Temperature: 20 to 30ยฐ C Humidity: 50% to 70% Paper:
Document Sizes Supported 2
Length: 148 to 355.6 mm
paper and always fan the pages
80 g/m
2
How to load documents 2
DO NOT pull on the document while it is feeding.
DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric.
๎š„ Make sure documents written with ink are
completely dry.
CAUTION
a Unfold the ADF Document Support (1)
and the ADF Document Output Support Flap (2).
1
2
2
Width: 148 to 215.9 mm Weight:
64 to 90 g/m
2
b Fan the pages well.
17
Chapter 2
c Make sure you place the documents
face up, top edge first in the ADF until you feel them touch the feed roller.
d Adjust the paper guides (1) to fit the
width of your documents.
1
Using the scanner glass 2
You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.
Document Sizes Supported 2
Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg
How to load documents 2
Note
To use the scanner glass, the ADF must be empty.
a Lift the document cover. b Using the document guidelines on the
left and top, place the document face down in the upper left corner of the scanner glass.
CAUTION
DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
18
c Close the document cover.
Loading paper and documents
If you are scanning a book or thick document, DO NOT slam the cover or press on it.
CAUTION
Scannable area 2
The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.
3
1
4
2
2
Usage Document
Size
Fax Letter 3 mm 4 mm
A4 3 mm (Scanner
Copy Any size of
paper
Scan Any size of
paper
Top (1)
Bottom (2)
3mm 3mm
3mm 3mm
Left (3)
Right (4)
Glass) 3mm
(ADF) 1mm
19
3

General setup 3

Power Save mode 3

To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.
You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the Power Save condition, please see the table on page 20. If you want to do other operations, you must take the machine out of Power Save mode.
Note
If you have connected an external telephone or TAD, it is always available.
Putting your machine in Power Save mode 3
a Press and hold down the Power Save
key. The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.
Bringing your machine out of Power Save mode 3
a Press the Power Save key.
Power Save setting 3
You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 20.)
a Press Menu, 1, 6. b Press a or b to choose
Fax Receive:On, or Fax Receive:Off.
Press OK.
c Press Stop/Exit.
On/Off setting
Fax Receive:
1
On
(factory setting)
Receive mode
Fax Only
External TAD
Manual
Fax/Tel
2
Available operations
Fax Receive Fax Detect
Delayed Fax
Fax Forward
Fax Storage PC Fax Receive Remote Retrieval
Fax Detect
Delayed Fax
3
3
3
3
3
3
Note
โ€ข Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.
โ€ข You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 20.)
20
Fax Receive: Off
1
You cannot receive a fax with Mono Start or Colour Start.
2
You cannot receive a fax automatically even if you have set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
โ€” No machine
operations will be available other than cleaning the print head.
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