Brother MFC-5490CN User Manual

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USER’S GUIDE

MFC-5490CN

Version 0

USA/CAN

Page 2

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-5490CN

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration/

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Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;  may support an insurance claim by you in the event of product loss covered by insurance; and,  will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com/

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for

Windows

only).

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437)

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

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Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

Note

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Ink Cartridge Standard <black>

Ink Cartridge <yellow>

Ink Cartridge <cyan> (blue)

Ink Cartridge <magenta> (red)

LC61BK (Prints approx. 450 pages)

LC61Y (Prints approx. 325 pages)

LC61C (Prints approx. 325 pages)

LC61M (Prints approx. 325 pages)

Premium Plus Glossy Finish Photo Paper (Letter size / 20 sheets) (4"×6" size / 20 sheets)

BP71GLTR

BP71GP Matte Finish Inkjet Paper (Letter size / 25 sheets) BP60ML (USA only) Plain Finish Inkjet Paper (Letter size / 100 sheets) BP60PL100 (USA only) Telephone Line Cord LG3077001 (USA only) User's Guide LS6440001 (English for USA and Canada)

LS6440002 (French For Canada)

For more information about the replacement consumables, visit at www.brother.com/pageyield.

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Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

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Brother® Two-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:



This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as Purchaser consumables and accessories (collectively referred to in this warranty as Product



If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, cordless handset battery, refill ribbons, therma PLUS paper and thermal paper.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: two years from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

”

) of the accompanying product,

”

“

Original

“

this

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life;

5 Problems arising from other than defects in

materials or workmanship; and,

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-877-BROTHER (1-877276-8437) or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-877-BROTHER (1-877-276-8437) or visit www.brother-usa.com.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

if you first reported the problem

-brand parts and

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Brother® Two-Year Limited Warranty and Replacement Service

(USA Only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother’s Express Exchange Service Brother will send to you a replacement Machine shipped for receipt within two business days, with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging

instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for the repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother's

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this Product.

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BROTHER MULTIFUNCTION CENTER / FAX MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to the limited warranty of 2 years from the date of purchase for labour and parts, Brother

“

International Corporation (Canada) Ltd. ( or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada. This limited Warranty does not include cleaning, consumables (including, without limitation, ink cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or if shipped out of the country.

The use of supplies or consumable items that are non-Brother products may void your warranty. This limited warranty ceases when this machine is rented, sold, or otherwise disposed of. Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped freight prepaid by the end-user/purchaser to a “Brother” Authorized Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt. When shipping or transporting your MFC/Fax machine, please refer to your Operation Manual for the proper packaging procedures. For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during shipping or transport will cause severe damage to the Laser MFC/Fax machine and will void the Warranty. For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and replace them with the original protective parts. If original protective parts are not available, leave ink cartridges installed. Please avoid shipping the unit without original protective parts or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax machine without the ink cartridges or the protective parts will void your warranty. Improper packaging may cause severe damage to the machine during shipping and will void the warranty. BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED. No oral or written information, advice or representation provided by Brother, its Authorized Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. The warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Fax machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation, may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province. Warranty Service is available at Brother Authorized Service Centres throughout Canada. For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1-877-BROTHER. Internet support: support@brother.ca or browse Brother's Web Site www.brother.ca.

Brother”), or its Authorized Service Centres, will repair

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Section I General

1 General Information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software and Network User’s Guide ..............................................2

Viewing Documentation................................................................................... 2

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

2 Loading paper and documents 8

Loading paper and other print media.....................................................................8

Loading envelopes and post cards................................................................10

Removing small printouts from the machine .................................................11

Printable area ................................................................................................12

Acceptable paper and other print media..............................................................13

Recommended print media ...........................................................................13

Handling and using print media.....................................................................13

Choosing the right print media.......................................................................15

Loading documents ............................................................................................. 17

Using the ADF ...............................................................................................17

Using the scanner glass ................................................................................18

Scannable area .............................................................................................19

) .........................................................5

3 General setup 20

On/Off key ........................................................................................................... 20

Turning the machine off.................................................................................20

Turning the machine on................................................................................. 20

Power Off setting ................................................................................................20

Mode Timer..........................................................................................................21

Paper settings......................................................................................................21

Paper Type....................................................................................................21

Paper Size.....................................................................................................21

Volume Settings................................................................................................... 22

Ring Volume ..................................................................................................22

Beeper Volume..............................................................................................22

Speaker Volume............................................................................................22

Automatic Daylight Savings Time........................................................................23

LCD display .........................................................................................................23

LCD Contrast.................................................................................................23

Sleep Mode ......................................................................................................... 23

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4 Security features 24

TX Lock................................................................................................................24

Setting and changing the TX Lock password ................................................24

Turning TX Lock on/off ..................................................................................25

Section II Fax

5 Sending a Fax 28

Entering Fax mode ..............................................................................................28

Faxing from the ADF .....................................................................................28

Faxing from the scanner glass ......................................................................28

Faxing A4 size documents from the scanner glass.......................................29

Color fax transmission ...................................................................................29

Canceling a fax in progress ...........................................................................29

Broadcasting (Black & White only) ......................................................................29

Canceling a Broadcast in progress................................................................30

Additional sending operations..............................................................................30

Sending faxes using multiple settings ...........................................................30

Contrast .........................................................................................................31

Changing fax resolution.................................................................................31

Dual access (Black & White only)..................................................................32

Real time transmission ..................................................................................32

Overseas Mode .............................................................................................32

Delayed Faxing (Black & White only) ............................................................33

Delayed Batch Transmission (Black & White only) .......................................33

Checking and canceling waiting jobs.............................................................33

Sending a fax manually .................................................................................34

Sending a fax at the end of a conversation ...................................................34

Out of Memory message ...............................................................................34

6 Receiving a Fax 35

Receive modes....................................................................................................35

Choosing the correct Receive Mode .............................................................35

Using receive modes ...........................................................................................37

Fax only .........................................................................................................37

Fax/Tel...........................................................................................................37

Manual...........................................................................................................37

External TAD ................................................................................................. 37

Receive mode settings ........................................................................................38

Ring Delay .....................................................................................................38

F/T Ring Time (Fax/Tel mode only)...............................................................38

Easy Receive.................................................................................................38

Additional receiving operations............................................................................39

Printing a reduced incoming fax ....................................................................39

Receiving a fax at the end of a conversation.................................................39

Receiving faxes into memory when the paper tray is empty .........................39

Printing a fax from the memory .....................................................................39

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7 Telephone Services and External devices 40

Voice Operations .................................................................................................40

Tone or pulse (Canada only) .........................................................................40

Fax/Tel mode when the power key is on.......................................................40

Fax/Tel mode when the power key is off .......................................................40

Telephone services..............................................................................................41

Voice Mail ...................................................................................................... 41

Distinctive Ring ..............................................................................................42

Caller ID.........................................................................................................44

Connecting an external TAD (telephone answering device)................................45

Connections...................................................................................................46

Recording an outgoing message (OGM) on an external TAD.......................46

Special line considerations............................................................................46

Multi-line connections (PBX) .........................................................................47

External and extension telephones......................................................................48

Connecting an external or extension telephone ............................................48

Using external and extension telephones......................................................48

Using a non-Brother cordless external telephone .........................................49

Using remote codes.......................................................................................49

8 Dialing and storing numbers 50

How to Dial .......................................................................................................... 50

Manual dialing ...............................................................................................50

One Touch Dialing.........................................................................................50

Speed Dialing ................................................................................................50

Search ........................................................................................................... 50

Fax Redial .....................................................................................................51

Storing numbers ..................................................................................................51

Storing a pause .............................................................................................51

Storing One Touch Dial numbers ..................................................................51

Storing Speed Dial numbers.......................................................................... 52

Changing One Touch or Speed Dial names or numbers...............................52

Setting up groups for broadcasting................................................................53

Dialing Access codes and credit card numbers.............................................54

9 Remote fax options (Black & White only) 55

Fax Forwarding....................................................................................................55

Paging ................................................................................................................. 56

Fax Storage .........................................................................................................56

PC Fax Receive................................................................................................... 57

Changing the destination PC.........................................................................57

Turning off Remote Fax Options.......................................................................... 58

Changing Remote Fax Options ...........................................................................58

Remote Retrieval.................................................................................................59

Setting a Remote Access Code..................................................................... 59

Using your Remote Access Code..................................................................59

Remote Fax commands ................................................................................60

Retrieving fax messages ...............................................................................61

Changing your Fax Forwarding number........................................................61

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10 Printing Reports 62

Fax reports...........................................................................................................62

Transmission Verification Report...................................................................62

Fax Journal (activity report) ...........................................................................62

Reports ................................................................................................................63

How to print a report ......................................................................................63

11 Polling 64

Polling overview...................................................................................................64

Polling receive .....................................................................................................64

Setup to receive polling .................................................................................64

Sequential polling (Black & White only).........................................................64

Polled transmit (Black & White only)....................................................................65

Set up for polled transmit...............................................................................65

Section III Copy

12 Making copies 68

How to copy .........................................................................................................68

Entering Copy mode......................................................................................68

Making a single copy .....................................................................................68

Making multiple copies ..................................................................................68

Stop copying ..................................................................................................68

Copy keys ............................................................................................................69

Changing copy quality ...................................................................................69

Enlarging or reducing the image copied ........................................................70

Copy options..................................................................................................71

Paper Options................................................................................................74

Section IV Walk-up Photo Printing

13 PhotoCapture Center®: Printing photos from a memory card or

USB Flash memory drive 76

PhotoCapture Center® Operations ......................................................................76

Printing from a memory card or USB Flash memory drive without a PC.......76

Scanning to a memory card or USB Flash memory drive without a PC ........76

Using PhotoCapture Center

Using a memory card or USB Flash memory drive .......................................76

Memory cards or a USB Flash memory drive folder structure....................... 77

Getting started .....................................................................................................78

How to print from a memory card or USB Flash memory drive ...........................79

Print Index (Thumbnails) ...............................................................................79

Printing Images..............................................................................................80

DPOF printing ................................................................................................81

from your computer ........................................76

Page 13

PhotoCapture Center® print settings ...................................................................82

Print quality.................................................................................................... 82

Paper Options................................................................................................82

Adjusting Color Enhancement .......................................................................83

Cropping........................................................................................................83

Borderless printing.........................................................................................84

Print Date....................................................................................................... 84

Scan to a memory card or USB Flash memory drive .......................................... 84

Changing the image quality...........................................................................85

Changing the black & white file format ..........................................................85

Changing the color file format........................................................................85

Understanding the Error Messages.....................................................................86

14 Printing photos from a camera 87

Printing photos directly from a PictBridge camera...............................................87

PictBridge requirements ................................................................................87

Setting your digital camera ............................................................................ 87

Printing Images..............................................................................................88

DPOF printing................................................................................................88

Printing photos directly from a digital camera (without PictBridge)......................89

Printing Images..............................................................................................89

Understanding the Error Messages.....................................................................90

Section V Software

15 Software and Network features 92

Section VI Appendixes

A Safety and Legal 94

Choosing a location .............................................................................................94

To use the machine safely................................................................................... 95

Important safety instructions..........................................................................99

Standard telephone and FCC Notices (These notices are in effect on

models sold and used in the United States only.) ...................................100

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) ............................................................................................... 102

Industry Canada Compliance Statement (Canada only) .............................103

LAN connection ...........................................................................................103

International ENERGY STAR

Legal limitations for copying ..............................................................................104

Trademarks........................................................................................................105

Compliance Statement ..............................103

Page 14

B Troubleshooting and Routine Maintenance 106

Troubleshooting.................................................................................................106

If you are having difficulty with your machine ..............................................106

Dial Tone ....................................................................................................112

Telephone line interference.........................................................................112

Error and maintenance messages.....................................................................113

Transferring your faxes or Fax Journal report .............................................117

Document jam ............................................................................................. 118

Printer jam or paper jam..............................................................................119

Routine maintenance.........................................................................................121

Replacing the ink cartridges ........................................................................121

Cleaning the outside of the machine ...........................................................124

Cleaning the scanner...................................................................................125

Cleaning the machine printer platen ............................................................125

Cleaning the paper pick-up roller.................................................................126

Cleaning the print head ...............................................................................126

Checking the print quality ............................................................................127

Checking the print alignment .......................................................................128

Checking the ink volume .............................................................................128

Machine Information ..........................................................................................128

Checking the serial number .........................................................................128

Packing and shipping the machine....................................................................129

C Menu and Features 131

On-screen programming....................................................................................131

Menu table...................................................................................................131

Memory storage...........................................................................................131

Menu keys .........................................................................................................131

Menu Table........................................................................................................133

Entering Text .....................................................................................................143

D Specifications 144

General..............................................................................................................144

Print media.........................................................................................................146

Fax.....................................................................................................................147

Copy .................................................................................................................. 149

PhotoCapture Center

PictBridge ..........................................................................................................151

Scanner .............................................................................................................152

Printer ................................................................................................................153

Interfaces ........................................................................................................... 154

Computer requirements .....................................................................................155

Consumable items............................................................................................. 156

Network (LAN) ...................................................................................................157

.......................................................................................150

E Glossary 158

FIndex 162

xii

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Section I

General I

General Information 2 Loading paper and documents 8 General setup 20 Security features 24

Page 16

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the LCD of the machine.

Accessing the

Software and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation

(For Windows

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose

User’s Guides in HTML format.

) 1

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to possible electrical shock.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

Page 17

General Information

c If the language screen appears, click

your language. The CD-ROM Main Menu will appear.

Note

If this window does not appear, use

Windows program from the root directory of the Brother CD-ROM.

Explorer to run the start.exe

d Click Documentation.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning (For Windows

Professional/Windows

Vista

)

 ControlCenter3 (For Windows

Professional/Windows

Vista

)

 Network Scanning

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

2000

XP and Windows

2000

XP and Windows

e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Page 18

Chapter 1

Viewing Documentation

(For Macintosh

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM drive. The following window will appear.

) 1

. Insert the

b Double-click the Documentation icon. c Double-click your language folder.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning (For Mac OS

greater)

 ControlCenter2 (For Mac OS

greater)

 Network Scanning (For Mac OS

or greater)

Presto!

 The complete Presto!

User’s Guide can be viewed from the Help selection in the Presto!

application.

PageManager® User’s Guide

X 10.2.4 or

X 10.2.4

PageManager®

d Double-click the top.html file to view the

Software User’s Guide and Network User’s Guide in HTML format.

e Click the documentation you want to

read.

 Software User’s Guide

 Network User’s Guide

Page 19

General Information

Accessing Brother Support (For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

) 1

 To visit our web site for original/genuine

Brother supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the main page, click Back or

if you have finished, click Exit.

), click

)

 To access our web site

(www.brother.com Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (www.brothermall.com additional product and services information, click Brother Mall.com.

 To access Canada’s Brother online

shopping mall (www.brother.ca additional product and services information, click Shop Online (Canada).

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

), click Brother Home

) for

Page 20

Chapter 1

Control panel overview 1

1011

12/10 11:53 Res:Standar

2341

1 Fax and telephone keys:

 Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

 Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.

Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.

 Resolution

Lets you temporarily change the resolution when sending a fax.

2 Copy keys (temporary settings):

 Enlarge/Reduce

Lets you temporarily enlarge or reduce copies depending on the ratio you choose.

 Quality

Lets you temporarily change the quality setting.

 Options

Lets you temporarily change multiple copy settings when in copy mode.

3 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

4 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 Photo Capture

Lets you access PhotoCapture Center mode.

Page 21

General Information

12/10 11:53 Fax Res:Standard

5 Menu keys:

 Menu

Lets you access the main menu to program the machine.

 Phone Book key

Press to store Speed Dial, One Touch and Group numbers in the machine’s memory.

Lets you store, look up, and dial numbers in the memory.

 Volume keys

d c

When the machine is idle, you can press these keys to adjust the ring volume.

 d

Press to scroll backward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Clear/Back

Press to delete characters or to go back to the previous menu level.

 OK

Lets you choose a setting.

9 7

6 Start keys:

 Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

 Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

7On/Off

You can turn the machine on and off. The On/Off key can be customized by changing the Power Off setting.

8 Stop/Exit

Stops an operation or exits from a menu.

9Ink

Lets you clean the print head, check the print quality, and check the available ink volume.

10 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

11 One Touch keys

These three keys give you instant access to six previously stored numbers.

Shift

Lets you access One Touch numbers 4 to 6 when held down.

810

Page 22

Loading paper and documents 2

Loading paper and other print media

a If the paper support flap is open, close it,

and then close the paper support. Pull the paper tray completely out of the machine.

b Lift the output paper tray cover (1).

c With both hands, gently press and slide

the paper side guides (1) and the paper

length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

Page 23

Loading paper and documents

Note

When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

f Gently adjust the paper side guides (1)

to fit the paper with both hands. Make sure the paper side guides touch the sides of the paper.

Note

Always make sure the paper is not curled.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Page 24

Chapter 2

g Close the output paper tray cover.

Check that the paper is flat in the tray and below the maximum paper mark (1).

h Slowly push the paper tray completely

into the machine.

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(80 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

CAUTION

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

i While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Do not use the paper support flap for Legal paper.

• That have clasps or staples.

• That are pre-printed on the inside.

Glue 2

Double flap 2

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

How to load envelopes and post cards 2

a Before loading, press the corners and

sides of envelopes or post cards to make them as flat as possible.

Note

If envelopes or post cards are ‘double-feeding’, put one envelope or post card in the paper tray at a time.

Page 25

Loading paper and documents

b Put envelopes or post cards into the

paper tray with the address side down and the leading edge in first as shown in the illustration. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your

application.

Removing small printouts

from the machine 2

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Page 26

Chapter 2

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Note

The Borderless feature is not available for envelopes.

Page 27

Loading paper and documents

Acceptable paper and other print media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the proper print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the machine’s menu. (See Paper Type on page 21.)

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

Letter Plain BP60PL100

(USA only) Letter Glossy Photo BP71GLTR Letter Inkjet (Matte) BP60ML (USA only) 4 × 6 in. Glossy Photo BP71GP

Handling and using print media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

 You can only print on both sides of the

paper with PC printing. (See Printing for Windows

on the CD-ROM.)

in the Software User's Guide

Page 28

Chapter 2

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

Improper Setup

1 0.08 in. (2 mm) or greater

• Extremely shiny or highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray cover

Up to 50 sheets of Letter, Legal or A4 20 lb

(80 g/m

 Transparencies and photo paper must be

) paper.

picked up from the output paper tray cover one page at a time to avoid smudging.

Page 29

Loading paper and documents

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter

A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in. (148 × 210 mm) – Yes – Yes A6 4.1 × 5.8 in. (105 × 148 mm) – – – Yes

Cards Photo 4 × 6 in. (10 × 15 cm) – Yes Yes Yes

Photo 2L 5 × 7 in. (13 × 18 cm) – – Yes Yes Index Card 5 × 8 in. (127 × 203 mm) – – – Yes Post Card 1 Post Card 2

(Double)

Envelopes

C5 Envelope DL Envelope

8 1/2 × 11 in. (215.9 × 279.4 mm)

8 1/2 × 14 in. (215.9 × 355.6 mm)

3.9 × 5.8 in. (100 × 148 mm) – – – Yes

5.8 × 7.9 in. (148 × 200 mm) – – – Yes

6.4 × 9 in. (162 × 229 mm) – – – Yes

4.3 × 8.7 in. (110 × 220 mm) – – – Yes

Yes Yes Yes Yes

Yes Yes – Yes

Printer

Transparencies

COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – – Yes Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – – Yes JE4 Envelope Letter A4 8.3 × 11.7 in. (210 × 297 mm) – Yes – Yes

4.1 × 9.3 in. (105 × 235 mm) – – – Yes 8 1/2 × 11 in. (215.9 × 279.4 mm)

– Yes – Yes

Page 30

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

Glossy Paper

17 to 32 lb (64 to 120 g/m

17 to 53 lb (64 to 200 g/m

Up to 58 lb (Up to 220 g/m

3 to 6 mil (0.08 to 0.15 mm)

)

3 to 10 mil (0.08 to 0.25 mm) 20

)

Up to 10 mil (Up to 0.25 mm) 20

)

150

Cards Photo 4" × 6"

Photo 2L Index Card

Post Card

Envelopes

Up to 58 lb (Up to 220 g/m

Up to 32 lb (Up to 120 g/m

Up to 53 lb (Up to 200 g/m

20 to 25 lb (75 to 95 g/m

Up to 10 mil (Up to 0.25 mm) 20

)

Up to 6 mil (Up to 0.15 mm) 30

)

Up to 10 mil (Up to 0.25 mm) 30

)

Up to 20 mil (Up to 0.52 mm) 10

)

Transparencies – – 10

Up to 150 sheets of plain paper 20 lb (80 g/m2).

Page 31

Loading paper and documents

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

Recommended environment 2

Temperature: 68 to 86° F (20 to 30° C) Humidity: 50% to 70% Paper:

) paper and always fan the pages

20 lb LTR (80 g/m

A4)

a Unfold the ADF Document Support (1)

and the ADF Document Output Support Flap (2).

b Fan the pages well. c Make sure you place the documents

face up, top edge first in the ADF until you feel them touch the feed roller.

Document Sizes Supported 2

Length: 5.8 to 14 in.

(148 to 355.6 mm)

Width: 5.8 to 8.5 in.

(148 to 215.9 mm)

Weight:

17to24lb (64to90g/m

)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

d Adjust the paper guides (1) to fit the

width of your documents.

DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam.

CAUTION

Page 32

Chapter 2

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg)

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left and top, place the document in the upper left hand corner, with the document face down on the scanner glass.

c Close the document cover.

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

Page 33

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.

Loading paper and documents

Usage

Fax Letter 0.12 in.

Copy Any size

Scan Any size

Document Size

A4 0.12 in.

Legal 0.12 in.

of paper

Top (1)

Bottom (2)

(3 mm)

0.12 in. (3 mm)

Left (3)

Right (4)

0.16 in. (4 mm)

(Scanner Glass)

0.12 in. (3 mm)

(ADF)

0.04 in. (1 mm)

0.16 in. (4 mm)

0.12 in. (3 mm)

Page 34

General setup 3

On/Off key 3

You can turn the machine on and off by pressing the On/Off key.

Note

• If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode.

• If you have connected an external telephone or TAD, it is always available.

Turning the machine off 3

a Press and hold down the On/Off key.

The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.

Turning the machine on 3

a Press the On/Off key.

Power Off setting 3

You can customize the machine's On/Off key. The default setting is Fax Receive:Off. Your machine will not work when it is switched off, but it will clean the print head periodically. The external TAD or telephone will always work. If you turn this setting to Fax Receive:On, you can receive faxes or calls even when the machine is switched off. (See On/Off key on page 20.)

a Press Menu, 1, 6. b Press a or b to choose

Fax Receive:On, or Fax Receive:Off.

Press OK.

c Press Stop/Exit.

On/Off setting

Fax Receive: Off

(factory setting)

Receive mode

— No machine

Available operations

operations will be available.

Fax Receive:

You cannot receive a fax with Black Start or Color Start.

You cannot receive a fax automatically even if you have set the receive mode to Fax/Tel.

Set before you switch off the machine.

Fax Only

External TAD

Manual

Fax/Tel

Fax Receive Easy Receive

Delayed Fax Fax Forward Paging Fax Storage

PC Fax Receive Remote Retrieval

Easy Receive

Delayed Fax

Page 35

General setup

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu, 1, 1. b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 1, 3. b Press a or b to choose Letter, Legal,

A4, A5 or 4"x6". Press OK.

c Press Stop/Exit.

Page 36

Chapter 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the‘‘ volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 4, 1. b Press a or b to choose Low, Med, High

or Off. Press OK.

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 4, 3. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook.

b Press d or c .

This setting will stay until you change it again.

c Press Hook.

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Page 37

General setup

Automatic Daylight Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Time as follows.

a Press Menu, 1, 5. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

LCD display 3

Sleep Mode 3

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a Press Menu, 1, 8.

b Press a or b to choose 1 Min, 2 Mins,

3 Mins, 5 Mins, 10 Mins, 30 Mins

or 60 Mins, which is the length of time the machine is idle before entering sleep mode. Press OK.

c Press Stop/Exit.

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 1, 7. b Press a or b to choose Light or Dark.

Press OK.

c Press Stop/Exit.

Page 38

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

 Receiving faxes  Fax Forwarding (If Fax Forwarding was

already On)

 Paging (If Paging was already On)  Remote retrieval (If Fax Storage was

already On)

 PC Fax Receive (If PC Fax Receive was

already On)

While TX Lock is On, the following operations are NOT available:

Setting and changing the TX Lock password 4

Note

If you have already set the password, you will not need to set it again.

Setting up the password 4

a Press Menu, 2, 0, 1. b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:,

re-enter the password. Press OK.

d Press Stop/Exit.

 Sending faxes  Copying  PC printing  Scanning  PhotoCapture  Operation from Control panel

Note

If you forget the TX Lock password, please call Brother Customer Service.

Changing the password 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set Password.

Press OK.

c Enter a 4-digit number for the current

password. Press OK.

d Enter a 4-digit number for a new

password. Press OK.

e When the LCD shows Verify:,

re-enter the password. Press OK.

f Press Stop/Exit.

Page 39

Turning TX Lock on/off 4

Turning TX Lock on 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu.

Security features

b Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Page 40

Chapter 4

Page 41

Section II

Fax II

Sending a Fax 28 Receiving a Fax 35 Telephone Services and External devices 40 Dialing and storing numbers 50 Remote fax options (Black & White only) 55 Printing Reports 62 Polling 64

Page 42

Sending a Fax 5

Entering Fax mode 5

Press (Fax) to enter Fax mode.

While the machine is faxing, the LCD will show the new job number and the memory available.The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Faxing from the ADF 5

a Make sure you are in Fax mode .

b Place the document face up in the ADF.

(See Using the ADF on page 17.)

c Enter the fax number using the dial pad,

One Touch, Speed Dial or Search.

d Press Black Start or Color Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

a Make sure you are in Fax mode .

b Load your document on the scanner

glass.

c Enter the fax number using the dial pad,

One Touch, Speed Dial or Search.

d Press Black Start or Color Start.

 If you press Black Start, the

machine starts scanning the first page. Go to step e.

 If you press Color Start, the

machine starts sending the document.

e Do one of the following:

 To send a single page, press 2 to

choose No (or press Black Start again).

The machine starts sending the document.

 To send more than one page,

press 1 to choose Yes and go to step f.

• If you send a black & white fax when the memory is full it will be sent in real time.

Faxing from the scanner glass 5

You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size.

You cannot send color faxes with multiple pages.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

f Place the next page on the scanner

glass. Press OK. The machine starts scanning the page. (Repeat step e and step f for each additional page.)

Page 43

Sending a Fax

Faxing A4 size documents from the scanner glass 5

When documents are A4 size, you need to set scan size to A4. If you do not, the bottom portion of the faxes will be missing.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 0. c Press a or b to choose A4.

Press OK.

d Press Stop/Exit.

Color fax transmission 5

Your machine can send a color fax to machines that support this feature.

Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off).

Broadcasting (Black & White only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Make sure you are in Fax mode .

b Load your document. c Enter a number.

Press OK. You can use either One Touch, Speed Dial, a Group or a manually entered number using a dial pad.

d Repeat c until you have entered all the

fax numbers to be included in the broadcast.

Canceling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit.

e Press Black Start.

Note

• If you have not used up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 156 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory.

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Chapter 5

Canceling a Broadcast in progress 5

a Press Menu, 2, 5.

The LCD will show the Broadcast job number followed by the fax number (or name) being dialed (for example, #001 0123456789).

b Press OK.

The LCD will show the following messages:

#001 0123456789

1.Clear 2.Exit

c Press 1 to cancel the fax number being

dialed. The LCD will then show the following messages:

Broadcast#001

1.Clear 2.Exit

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission, real time transmission and scan size.

a Make sure you are in Fax mode .

b Load your document. c Choose a setting you want to change in

the Setup Send menu (Menu, 2, 2). Press OK.

d Press 1 to cancel the Broadcast. e Press Stop/Exit.

d Choose the option you want for the

setting. Press OK.

e Do one of the following:

Other Settings

1.Yes 2.No

 Press 1 to change another setting.  Press 2 when you have finished

choosing your settings.

f Send the fax as normal.

Page 45

Sending a Fax

Contrast 5

If your document is very light or very dark, you may want to change the contrast.

Use Light when sending a light document. Use Dark when sending a dark document.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 1. d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax Resolution.

Changing fax resolution 5

To change the default fax resolution 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2. c Press a or b to choose the resolution

you want. Press OK.

Note

You can choose four different resolution settings for black & white faxes and two for color.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph. This has the slowest transmission.

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Make sure you are in Fax mode .

b Load your document. c Press Resolution then a or b to choose

the resolution. Press OK.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

photograph. The transmission time is slower than Standard resolution.

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Chapter 5

Dual access (Black & White only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.

Real time transmission 5

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose On (or Off).

Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5. c Press a or b to choose

Next Fax Only. Press OK.

When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialing and sending.

If the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Color faxes and faxes from the scanner glass cannot be sent until you clear some of the memory.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax Only for the next fax only.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

d Press a or b to choose On (or Off).

Press OK.

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 7. d Press a or b to choose On (or Off).

Press OK.

Page 47

Sending a Fax

Delayed Faxing (Black & White only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

d Do one of the following:

 Press OK to accept the displayed

time.

 Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for

7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Black & White only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 4. c Press a or b to choose On.

Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu, 2, 5.

Any waiting jobs appear on the LCD.

b Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

c Do one of the following:

 Press 1 to cancel it.  Press 2 to exit without canceling.

d When you have finished, press

Stop/Exit.

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Chapter 5

Sending a fax manually 5

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode .

b Load your document. c Pick up the handset of an external

telephone or press Hook and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Black Start or Color Start.

 If you load the document on the

scanner glass, press 1 to send the fax.

1.Send 2.Receive

f If you picked up the handset of an

external telephone replace it.

Sending a fax at the end of a conversation 5

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Make sure you are in Fax mode .

c Load your document. d Press Black Start or Color Start.

 If you load the document on the

scanner glass, press 1 to send the fax.

1.Send 2.Receive

e Replace the handset of an external

telephone.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 32.)

Page 49

Receiving a Fax 6

Receive modes 6

Choosing the correct Receive Mode 6

The diagram below will help you choose the correct mode. For more detailed information on the receive modes see Using receive modes on page 37 and Receive mode settings on page 38.

Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term "Distinctive Ring" but different telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. See Distinctive Ring on page 42 for instructions on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 41 for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See External TAD on page 37.

Will you be using your Brother machine on a dedicated fax line? Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See Fax only on page 37.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. See Fax/Tel on page 37. Important Note: You cannot receive voice messages on either Voice Mail or an answering machine with the Fax/Tel mode.

Do you expect to receive very few faxes? Choose Manual as your receive mode. You control the telephone line and must answer every call yourself. See Manual on page 37.

If you are using the Distinctive Ring subscriber service see Voice Mail on page 41 or Distinctive Ring on page 42.

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Chapter 6

To set the receive mode follow the instructions below: 6

a Press Menu, 0, 1. b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.

Press OK.

c Press Stop/Exit.

The LCD will display the current receive mode.

12/10 11:53 Fax12/10 11:53 Fax Res:Standard

1 Current receive mode

Fax: Fax Only

2 Fax resolution

Page 51

Receiving a Fax

Using receive modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 38.)

Fax only 6

Fax only mode will automatically answer every call as a fax call.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 45.)

 Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast pseudo/double-ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 38 and Ring Delay on page 38.)

Manual 6

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature.

To receive a fax in manual mode lift the handset of an external telephone or press Hook. When you hear fax tones (short repeating beeps), press Black Start or Color Start, and choose 2.Receive. You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Easy Receive on page 38.)

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Chapter 6

Receive mode settings 6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine keep the ring delay setting of 4 rings.

(See Using external and extension telephones on page 48 and Easy Receive on page 38.)

a Press Menu, 2, 1, 1. b Press a or b to choose how many times

the line rings before the machine answers. Press OK. If you choose 0, the line will not ring at all.

c Press Stop/Exit.

a Press Menu, 2, 1, 2. b Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

c Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Easy Receive 6

If Easy Receive is On: 6

The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest.

F/T Ring Time (Fax/Tel mode only) 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 49.)

If Easy Receive is Off: 6

If you are at the machine and answer a call first by lifting a handset, press Black Start or Color Start then press 2 to receive.

If you answered at an extension telephone press l 5 1. (See Using external and extension telephones on page 48.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the fax receive code l 5 1.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Easy Receive to Off.

a Press Menu, 2, 1, 3. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Page 53

Receiving a Fax

Additional receiving operations

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

Receiving faxes into memory

when the paper tray is empty 6

As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper and other print media on page 8.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Printing a fax from the memory 6

c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Receiving a fax at the end of a conversation 6

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a Ask the other party to place the

document in their machine and to press Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Black Start or Color Start.

c Press 2 to receive a fax.

1.Send 2.Receive

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Remote fax options (Black & White only) on page 55.)

a Press Menu, 2, 4, 3.

Remote Fax Opt

3.Print Fax

b Press Black Start.

Note

When you print a fax from the memory, the fax data will be erased.

d Replace the external handset.

Page 54

Telephone Services and External

devices

Voice Operations 7

Tone or pulse (Canada only) 7

If you are using an external telephone and have a pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions below.

a Lift the handset of the external

telephone.

b Press # on the control panel of your

machine. Any digits dialed after this will send tone signals. When you hang up, the machine will return to the pulse dialing service.

Fax/Tel mode when the power key is off 7

When the On/Off key is off you can receive faxes automatically if the On/Off setting is Fax Receive:On. (See Power Off setting on page 20.) Fax/Tel mode will work in the following ways.

Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension telephone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51 from an extension telephone or press Black Start if you answered at the external telephone.

Fax/Tel mode when the power key is on 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Hook to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 51.

Page 55

Telephone Services and External devices

Telephone services 7

Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may affect the way your machine works. If you have Voice Mail on your telephone line, please read the following carefully.

Voice Mail 7

If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.

For example, if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings, then your Brother machine will answer first. This will prevent callers from being able to leave a message in your Voice Mail.

Similarly, if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings, then your Voice Mail will answer first. This will prevent your Brother machine from being able to receive an incoming fax, since Voice Mail cannot transfer the incoming fax back to the Brother machine.

Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term ‘Distinctive Ring,’ but telephone companies market the service under a variety of names, such as Custom Ringing, Personalized Ring, Smart Ring, RingMaster, Ident-A-Ring, IdentA-Call, Data Ident-A-Call, Teen Ring, and SimpleBiz Fax & Alternate Number Ringing. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes. (See Distinctive Ring on page 42.)

Set your Brother machine’s Receive Mode to “Manual.” Manual Mode requires that you answer every incoming call if you want to be able to receive a fax. If the incoming call is a telephone call, then complete the call as you normally would. If you hear fax sending tones you must transfer the call to the Brother machine. (See Using external and extension telephones on page 48.) Unanswered fax and voice calls will go to your Voice Mail. (To set the machine in MANUAL Mode, see Choosing the correct Receive Mode on page 35.)

To avoid conflicts between your Brother machine and your voice mail service, do one of the following:

Page 56

Chapter 7

Distinctive Ring 7

Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring,” but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes.

Note

• You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.

• Please call your telephone company for availability and rates.

Do you have Voice Mail? 7

If you have Voice Mail on the telephone line that you will install your new machine on,

there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate telephone number, neither will interfere with the other's operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

What does your telephone company's ‘Distinctive Ring’ do?

Your telephone company's Distinctive Ring service allows you to have more than one number on the same telephone line. If you

need more than one telephone number, it is cheaper than paying for an extra line.

Each telephone number has its own distinctive ring pattern, so you will know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

What does Brother's ‘Distinctive Ring’ do?

The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new telephone number on your line can just receive faxes.

Page 57

Telephone Services and External devices

Before you choose the ring pattern to register

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.

Ring Pattern

1 long-long 2 short-long-short 3 short-short-long

4 very long (normal

Rings

pattern)

Note

Ring Pattern #1 is often called short-short and is the most commonly used. If the ring pattern you received is not on this chart, please call your telephone

company and ask for one that is shown.

 The machine will only answer calls to its

registered number.

 The first two rings are silent on the

machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

Registering the Distinctive Ring

pattern

Very Important!

After you have set the Distinctive Ring feature to On, your Distinctive Ring number will receive faxes automatically. The receive mode is set to Manual and you cannot change it to another mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose Set.

Press OK.

c Press a or b to choose the stored ring

pattern you want to use. Press OK. (You hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

d Press Stop/Exit.

Distinctive Ring is now set to On.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

 If you program the machine properly, it will

recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the correct Receive Mode on page 35.)

Page 58

Chapter 7

Caller ID 7

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

 You can see the first 16 characters of the

number (and name).

 The # Unavailable message means

the call originated outside your Caller ID service area.

 The Private Call message means the

caller has intentionally blocked transmission of information.

Viewing the Caller ID List 7

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 4. b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the LCD display. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view, and then press OK. The LCD shows the caller's number and the date and time of the call.

d To finish viewing, press Stop/Exit.

You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 44.)

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Printing Caller ID List 7

a Press Menu, 2, 0, 4. b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Black Start or Color Start. d After printing has finished, press

Stop/Exit.

Page 59

Telephone Services and External devices

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

• If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.

• If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT.

jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See illustration below.) Before you connect the external TAD, remove the protective cap (2) from the EXT. jack on the machine.

1TAD

When the TAD answers a call, the LCD shows Telephone.

• If You Subscribe to your Telephone company's Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring Service. You cannot use the Toll Saver setting.

Page 60

Chapter 7

Connections 7

The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

a Plug the telephone line cord from the

telephone wall jack into the jack labeled LINE.

b Remove the protective cap (1) from the

jack labeled EXT, and then plug the telephone line cord from the external TAD into the EXT. jack. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)

c Set your external TAD to four rings or

less. (The machine's Ring Delay setting does not apply.)

d Record the outgoing message on your

external TAD.

e Set the TAD to answer calls. f Set the Receive Mode to

External TAD. (See Choosing the correct Receive Mode on page 35.)

Recording an outgoing

c End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example: ‘After the beep, leave a message or send a fax by pressing l 51 and Start.’

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Special line considerations 7

Roll over telephone lines 7

A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available telephone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your

machine will work best on a dedicated line.

message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Two-line telephone system 7

A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive on page 38.)

Page 61

Telephone Services and External devices

Converting telephone wall outlets 7

There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

RJ11

RJ14

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

a Put the two-line TAD and the two-line

telephone next to your machine.

b Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

4 Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine's wall outlet. You can plug the telephone line

cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Page 62

Chapter 7

External and extension telephones

Connecting an external or extension telephone 7

You can connect a separate telephone directly to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT.

Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine.

Using external and extension

telephones 7

Using extension telephones: 7

If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 51. If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at an extension telephone by pressing the Telephone Answer Code #51. (See F/T Ring Time (Fax/Tel mode only) on page 38.)

Using an external telephone (connected to the EXT. jack of the machine.)

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Black Start and choosing 2.Receive.

1 Extension telephone

2 External telephone

The LCD shows Telephone.

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 38.)

Page 63

Telephone Services and External devices

Using a non-Brother cordless external telephone 7

If your non-brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press

Hook to send the call to the cordless handset.

Using remote codes 7

Fax Receive Code 7

If you answer a fax call on an extension telephone, you can tell your machine to receive it by dialing the Fax Receive Code l 51. Wait for the chirping sounds then replace the handset. (See Easy Receive on page 38.)

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Black Start and choosing 2.Receive.

Telephone Answer Code 7

Changing the remote codes 7

The preset Fax Receive Code is l 51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes.

a Press Menu, 2, 1, 4.

Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off).

Press OK.

c Enter the new Fax Receive Code.

Press OK.

d Enter the new Telephone Answer Code.

Press OK.

e Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 999).

• Remote Codes might not work with some telephone systems.

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double rings for you to take over, you can take the call at the external telephone by pressing Hook.

Page 64

Dialing and storing numbers 8

How to Dial 8

Manual dialing 8

Press all of the digits of the fax or telephone number.

One Touch Dialing 8

Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing.

Speed Dialing 8

a Press (Phone Book).

b Press a or b to choose Search.

Press OK.

c Press the # (pound) key, and then the

two digit Speed Dial number using the dial pad.

Note

If the LCD shows Not Registered when you enter or search a One Touch or Speed Dial number, a number has not been stored at this location.

Search 8

Press the One Touch key that stores the number you want to call. (See Storing One Touch Dial numbers on page 51.) To access numbers 4 to 6, hold down Shift as you press the One Touch key.

You can search for names you have stored in the One Touch and Speed Dial memory.

a Press (Phone Book).

b Press a or b to choose Search.

Press OK.

c Do one of the following:

 To search numerically, press a or b

to choose the number, and then press OK.

 To search alphabetically, enter the

first letter of the name using the dial pad, then press d or c to choose the name, and then press OK.

Page 65

Dialing and storing numbers

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing

Redial/Pause and Black Start or Color Start.

Redial/Pause only works if you dialed from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial once after five minutes.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Storing numbers 8

You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing One Touch Dial numbers 8

Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing. To access numbers 4 to 6 hold down Shift as you press the One Touch key.

a Press (Phone Book). b Press a or b to choose

Set One Touch. Press OK.

c Press the One Touch key where you

want to store the number.

d Enter the fax or telephone number (up to

20 digits). Press OK.

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Chapter 8

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 143.)

 To store the number without a name,

press OK.

f Press Stop/Exit.

Storing Speed Dial numbers 8

You can store up to 100 2-digit Speed Dial locations with a name. When you dial you will only have to press a few keys (For example:

(Phone Book), OK, #, the two-digit

number, and Black Start or Color Start).

a Press (Phone Book). b Press a or b to choose

Set Speed Dial. Press OK.

Changing One Touch or Speed Dial names or numbers8

You can change or delete a One Touch or Speed Dial number that has already been stored.

If you try to store a One Touch or Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:

#05:MIKE

1.Change 2.Exit

 Press 1 to change the stored number.  Press 2 to exit without making a change.

If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:

a Enter a new number. Press OK. b Enter a new name. Press OK.

c Use the dial pad to enter a 2-digit

Speed Dial location number (00-99). Press OK.

d Enter the fax or telephone number (up to

20 digits). Press OK.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 143.)

 To store the number without a name,

press OK.

f Do one of the following:

 To store another Speed Dial

number, go to step c.

 To change a character, use d or c to

position the cursor under the character you want to change, then press Clear/Back. Re-enter the character.

 To finish the setting, press Stop/Exit.

 To finish the setting, press

Stop/Exit.

Page 67

Dialing and storing numbers

Setting up groups for broadcasting 8

Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by entering a One Touch or Speed Dial number and Black Start.

First, you will need to store each fax number in a One Touch key or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location. You can have up to six Groups, or you can assign up to 105 numbers in a large Group.

(See Storing Speed Dial numbers on page 52 and Broadcasting (Black & White only) on page 29.)

a Press (Phone Book).

b Press a or b to choose Setup Groups.

Press OK.

c Choose an empty location where you

want to store the group in one of the following ways:

e To add One Touch or Speed Dial

numbers to the group, follow the instructions below: For example, for One Touch key 2, press One Touch key 2. For Speed Dial location 05 and 09, press

(Phone Book), 05, (Phone Book), 09.

The LCD shows: l02#05#09.

f Press OK when you have finished

adding numbers.

g Do one of the following:

 Use the dial pad to enter a name for

the Group. Press OK.

 To store the Group without name,

press OK.

Note

You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 63.)

 Press a One-Touch key.

 Press (Phone Book) and then

enter the 2-digit Speed Dial location. Press OK.

d Use the dial pad to enter a Group

number (1 to 6). Press OK.

Setup Groups Setup Group:G0_

Page 68

Chapter 8

Dialing Access codes and credit card numbers 8

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed Dial numbers on page 52.)

For example, you might have stored ‘555 Speed Dial: 03 and ‘7000 You can use them both to dial ‘555-7000’ if you press the following keys:

’ on Speed Dial: 02.

’ on

a Press (Phone Book). b Press a or b to choose Search.

Press OK.

c Press a or b to choose #03 and press

OK.

d Press (Phone Book). e Press a or b to choose #02 and press

OK.

f Press Black Start or Color Start.

You will dial ‘555-7000

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could

’.

press , choose Search, press #03 and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a

3.5-second delay.

Page 69

Remote fax options

You can only use one remote fax option at a time:

 Fax Forwarding  Paging  Fax Storage  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Remote Fax Options, a question will appear on the LCD. (See Changing Remote Fax Options on page 58.)

(Black & White only)

Fax Forwarding 9

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Forward.

Press OK.

c Enter the forwarding number (up to 20

digits). Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed.

e Press Stop/Exit.

Page 70

Chapter 9

Paging 9

When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Paging.

Press OK.

c Enter your pager phone number

followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

Fax Storage 9

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.

d Do one of the following:

 If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause, and then enter your fax number followed by # #.

Press OK. For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #.

 If you do not need a PIN, press:

Redial/Pause, and then enter your fax number followed by # #.

Press OK. For example, press: Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

e Press Stop/Exit.

Note

You cannot change a paging number or PIN remotely.

Page 71

Remote fax options (Black & White only)

PC Fax Receive 9

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of received faxes that are stored in the memory, for example: PC Fax Msg:001.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and maintenance messages on page 113.)

• When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

If you choose Backup Print:On the machine will also print the fax.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press a or b to choose <USB> or the PC

you want to receive faxes. Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

e Press Stop/Exit.

Changing the destination PC 9

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press 1 to choose Change. d Press a or b to choose <USB> or the PC

you want to receive. Press OK.

e Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

f Press Stop/Exit.

Page 72

Chapter 9

Turning off Remote Fax Options

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 58.)

Changing Remote Fax

Options

If received faxes are left in your machine's memory when you change the Remote Fax Options, the LCD will ask you one of the following questions:

Erase All Fax?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Paging, or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC. (See PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

Page 73

Remote fax options (Black & White only)

Remote Retrieval 9

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 9

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu, 2, 4, 2.

Remote Fax Opt

2.Remote Access

b Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

Using your Remote Access Code 9

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to reset the machine when you

have finished.

Note

Do not use the same code as your Fax Receive Code (l 5 1) or Telephone Answer Code (# 5 1). (See Using external and extension telephones on page 48.)

c Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step b to restore the inactive setting (---l) and press OK.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.

Page 74

Chapter 9

Remote Fax commands 9

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding,

Paging or Fax Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear 3 Paging 4 Fax Forwarding number 6 Fax Storage

three short beeps, you cannot change it because something

has not been set up (for example, a Fax Forwarding or

Paging number has not been registered). You can register

your Fax Forwarding number by entering 4. (See Changing

your Fax Forwarding number on page 61.) Once you have

registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 61.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes or voice messages. If yes, you will hear one long

beep. If no, you will hear three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Page 75

Remote fax options (Black & White only)

Retrieving fax messages 9

You can call your machine from any touch tone telephone and have your fax messages sent to a fax machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 9

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

Do not use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

Page 76

Printing Reports 10

Fax reports 10

You need to set up the Transmission Verification Report and Journal Period using the Menu key.

Transmission Verification Report 10

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Verification Report is set to Off or Off+Image and the fax wasn’t sent, the Report will only print if there is a transmission error, with NG in the RESULT column.

Note

If you choose On+Image or Off+Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real time transmission on page 32.)

a Press Menu, 2, 3, 1. b Press a or b to choose Off+Image, On,

On+Image or Off. Press OK.

c Press Stop/Exit.

Fax Journal (activity report) 10

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 63. The default setting is Every 50 Faxes.

a Press Menu, 2, 3, 2. b Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

c Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

d Press Stop/Exit.

Page 77

Reports 10

The following reports are available:

1.Transmission

Prints a Transmission Verification Report for your last transmission.

2.Help List

A help list showing how to program your machine.

3.Quick Dial

Lists names and numbers stored in the Speed Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

Printing Reports

5.User Settings

Lists your settings.

6.Network Config

Lists your Network settings.

How to print a report 10

a Press Menu, 6. b Do one of the following:

 Press a or b to choose the report you

want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Black Start. d Press Stop/Exit.

Page 78

Polling 11

Polling overview 11

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 11

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 11

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Enter the fax number you are polling. d Press Black Start or Color Start.

The LCD shows Dialing.

Sequential polling (Black & White only) 11

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Specify the fax machines you want to

poll by using Speed Dial, One Touch, Search, a Group or the dial pad. You must press OK between each location.

d Press Black Start.

The machine polls each number or Group number in turn for a document.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and canceling waiting jobs on page 33.

Page 79

Polled transmit

Polling

(Black & White only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 33.)

Set up for polled transmit 11

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose On (or Off).

Press OK.

e The LCD shows:

Other Settings

1.Yes 2.No

f Press 2 and press Black Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the following options.

 Press 1 to send another page.

Go to h.

 Press 2 or Black Start to send the

document.

h Place the next page on the scanner

glass, press OK. Repeat g and h for each additional page.Your machine will automatically send the fax.

Page 80

Chapter 11

Page 81

Section III

Copy III

Making copies 68

Page 82

Making copies 12

How to copy 12

Entering Copy mode 12

Press (Copy) to enter Copy mode. The default setting is Fax. You can change the

number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 21.)

The LCD shows the default copy setting:

Making a single copy 12

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 17.)

c Press Black Start or Color Start.

Making multiple copies 12

You can make up to 99 copies.

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 17.)

c Use the dial pad to enter the number of

copies (up to 99).

Plain Letter 100% Normal 01

1 Copy Ratio

2 Quality

3 No of Copies

4 Paper Size

5 Paper Type

d Press Black Start or Color Start.

Note

To sort your copies, press the

Copy Options key. (See Sorting copies using the ADF on page 72.)

Stop copying 12

To stop copying, press Stop/Exit.

Page 83

Making copies

Copy keys 12

When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys.

The machine returns to its default settings 1 minute after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 21.

Note

You can save some of the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.

Changing copy quality 12

You can choose from a range of quality settings. The default setting is Normal.

To temporarily change the quality setting, follow the instructions below:

Press

and a or b

Normal Normal is the

recommended mode for ordinary printouts. This produces good copy quality with good copy speed.

Fast Fast copy speed

and lowest ink consumption. Use to save time printing documents to be proof-read, large documents or many copies.

Best Use best mode to

copy precise images such as photographs. This provides the highest resolution and the slowest speed.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Quality. e Press a or b to choose Normal, Best or

Fast. Press OK.

f Press Black Start or Color Start.

Page 84

Chapter 12

To change the default setting, follow the instructions below:

a Press Menu, 3, 1.

Copy

1.Quality

b Press a or b to choose Normal, Best or

Fast. Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied 12

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. If you use Fit to Page, use the scanner glass.

Press

and a or b

Fit to Page

Custom(25-400%)

198% 4"x6"iA4

186% 4"x6"iLTR

104% EXEiLTR

100%

97% LTRiA4

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Press a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.) Press OK.

 If you chose 100% or Fit to Page,

go to step f.

f Press Black Start or Color Start.

Note

• Enlarge/Reduce is not available with Page Layout.

• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• Fit to Page is not available for a Legal size document.

93% A4iLTR

83% LGLiA4

78% LGLiLTR

46% LTRi4"x6"

To enlarge or reduce the next copy follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce.

Page 85

Making copies

Copy options 12

Press Menu

selection

Press

and a or b

Paper Type

Paper Size

Brightness Contrast - nnonn +73

Stack/Sort

Page Layout

Options

Plain Paper

Inkjet Paper

Brother BP71

Other Glossy

Transparency

Letter

Legal

4"(W)x 6"(H)

- nnonn +73

Stack

Sort

Off(1 in 1)

2in1(P)

2in1(L)

4in1(P)

Page

Important

 Make sure paper size is set to Letter

or A4.

 You cannot use the Enlarge/Reduce and

Stack/Sort settings with the N in 1 and Poster features.

 If you are producing multiple color copies,

N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

a Make sure you are in Copy mode . b Load your document.

c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Page Layout. Press OK.

e Press a or b to choose Off(1 in 1),

2in1(P), 2in1(L), 4in1(P), 4in1(L) or Poster(3 x 3).

Press OK.

4in1(L)

Poster(3 x 3)

No. of Copies

No. of Copies: 01

(01 - 99)

Making N in 1 copies or a poster (Page Layout)

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

f Press Black Start or Color Start to

scan the document. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go

to step g.

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

h Place the next page on the scanner

glass. Press OK. Repeat g and h for each page of the layout.

Set Next Page Then Press OK

i After all the pages have been scanned,

press 2 in g to finish.

Page 86

Chapter 12

If you are copying from the ADF, insert the document face up in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3x3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF 12

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

a Make sure you are in Copy mode .

b Load your document.

If you are copying from the scanner glass, place your document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Black Start or Color Start.

Note

• Sort is not available with Page Layout Options.

• Sort is not available with Fit to Page.

Page 87

Making copies

Adjusting Brightness 12

To temporarily change the brightness setting, follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Brightness. Press OK.

Brightness

-nnonn+ e

e Press a to make a lighter copy or press

b to make a darker copy. Press OK.

f Press Black Start or Color Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 2. b Press a to make a lighter copy or press

b to make a darker copy. Press OK.

c Press Stop/Exit.

Adjusting Contrast 12

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Contrast. Press OK.

Contrast

-nnonn+ e

e Press a to increase the contrast or press

b to decrease the contrast.

Press OK.

f Press Black Start or Color Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 3.

Copy

3.Contrast

b Press a or b to change the contrast.

Press OK.

c Press Stop/Exit.

Page 88

Chapter 12

Paper Options 12

Paper Type 12

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Paper Type. Press OK.

e Press a or b to choose the type of paper

you are using (Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency).

Press OK.

f Press Black Start or Color Start.

Note

To change the default paper type setting see Paper Type on page 21.

Paper Size 12

If copying on paper other than Letter size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo 4in. × 6in. (10cm × 15cm) paper.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Paper Size. Press OK.

e Press a or b to choose the size of paper

you are using Letter, Legal, A4, A5 or 4"(W)x 6"(H). Press OK.

f Press Black Start or Color Start.

Note

To change the default paper size setting see Paper Size on page 21.

Page 89

Section IV

Walk-up Photo Printing

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

Printing photos from a camera 87

Page 90

PhotoCapture Center®: Printing

photos from a memory card or USB Flash memory drive

PhotoCapture Center® Operations

Printing from a memory card or USB Flash memory drive without a PC 13

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or USB Flash Memory drive. (See How to print from a memory card or USB Flash memory drive on page 79.)

Scanning to a memory card or

Using a memory card or USB

Flash memory drive 13

Your Brother machine has media drives (slots) for use with the following, popular

digital camera media: CompactFlash

Memory Stick SDHC, xD-Picture Card™ and a USB Flash memory drive.

CompactFlash

, Memory Stick Pro™, SD,

Memory Stick

Memory Stick Pro™

USB Flash memory drive without a PC 13

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 84.)

Using PhotoCapture Center® from your computer 13

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.

(See PhotoCapture Center Remote Setup & PhotoCapture Center

Macintosh the CD-ROM.)

in the Software User's Guide on

for Windows® or

for

SD, SDHC xD-Picture Card™

0.87 in. (22 mm) or less

0.43 in. (11 mm) or less

USB Flash memory drive

 miniSD™ can be used with a miniSD™

adapter.

 microSD™ can be used with a microSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Memory Stick Micro(M2) can be used with

a Memory Stick Micro(M2) adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center print digital photos from your digital camera at high resolution to get photo quality printing.

feature lets you

Page 91

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

Memory cards or a USB Flash memory drive folder structure13

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 Walk-up PhotoCapture Center

must be performed separately from

PhotoCapture Center

operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

printing

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

 (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted

by Windows

 The machine can read up to 999 files

(including the folder inside media) on a memory card or USB Flash memory drive.

 CompactFlash

Type II is not supported.

 This product supports xD-Picture Card™

Type M / Type M+ / Type H (Large Capacity).

 This product supports SDHC.  The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF printing on page 81.)

Please be aware of the following:

 When printing Print Index or Print Images,

the PhotoCapture Center

will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

 (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

Page 92

Chapter 13

Getting started 13

Firmly put a memory card or USB Flash memory drive into the proper slot.

1 2 3 4

1 USB Flash memory drive

2 CompactFlash

3 SD, SDHC

4Memory Stick

5 xD-Picture Card™

, Memory Stick Pro™

 Photo Capture light is off, the memory

card or USB Flash memory drive is not properly inserted.

 Photo Capture light is blinking, the

memory card or USB Flash memory drive is being read or written to.

CAUTION

DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive (slot) or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive (the

Photo Capture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time so do not put more than one device in the machine at a time.

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

CAUTION

The Photo Capture key lights

 Photo Capture light is on, the memory

card or USB Flash memory drive is properly inserted.

Page 93

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

How to print from a memory card or USB Flash memory drive

Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card or USB Flash memory drive:

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot. For example, the LCD will show the following message:

SD Card Active Press PhotoCa...

b Press Photo Capture. For DPOF

printing, see DPOF printing on page 81.

c Press a or b to choose Print Index.

Press OK.

d Press Color Start to start printing the

index sheet. Make a note of the image number you want to print. See Print Index (Thumbnails) on page 79.

e To print images press a or b to choose

Print Images in c and then press OK. (See Printing Images on page 80.)

f Enter the image number and press OK. g Press Color Start to start printing.

Print Index (Thumbnails) 13

The PhotoCapture Center® assigns numbers

for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center® does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page. This will show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

Press (Photo Capture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line or 5 Images/Line. Press OK.

5 Images/Line 6 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

d Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

Page 94

Chapter 13

e Press a or b to choose the paper size

you are using, Letter or A4. Press OK.

f Press Color Start to print.

Printing Images 13

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

b Print the index first. (See Print Index

(Thumbnails) on page 79.)

Press (Photo Capture).

c Press a or b to choose Print Images.

Press OK.

Note

If your memory card contains valid DPOF information, the LCD will show DPOF Print:Yes. See DPOF printing on page 81.

d Enter the image number that you want to

print from the thumbnail index. Press OK.

Enter & OK Key No.:

e Do one of the following:

 After you have chosen the images

you want to print, press OK to choose your settings. Go to f.

 If you have already chosen your

settings, press Color Start.

f Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

g Press a or b to choose the paper size

you are using, Letter, A4, 4"x6" or 5"x 7".

Press OK.

 If you choose Letter or A4, go to h.  If you choose another size, go to i.  If you have finished choosing

settings, press Color Start.

h Press a or b to choose the print size

(3"x 4", 3.5"x 5", 4"x 6", 5"x 7", 6"x 8" or Max. Size).

Press OK.

i Do one of the following:

 To choose the number of copies go

to j.

 If you have finished choosing

settings, press Color Start.

Note

• Multiple numbers can be entered by using the OK key to separate numbers. For example 1, OK, 3, OK, 6 would print images 1,3 and 6. The # key can be used to print a range of numbers, for example 1, #, 5 would print all images from 1 to 5.

• You can enter up to 12 characters (including commas) for the image numbers you want to print.

j Enter the number of copies you want.

Press OK.

Page 95

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

k Press Color Start to print.

The printing positions when using Letter are shown below.

3"x 4"

5"x 7"

3.5"x 5"

6"x 8"

4"x 6"

Max. Size

b Press a or b to choose Print Images.

Press OK.

c If there is a DPOF file on the card, the

LCD will show:

Select ab &OK DPOF Print:Yese

d Press a or b to choose

DPOF Print:Yes. Press OK.

e Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

f Press a or b to choose the paper size

you are using, Letter, A4, 4"x6" or 5"x 7".

Press OK.

DPOF printing 13

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash

Memory Stick SDHC or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

, Memory Stick Pro™, SD,

a Firmly insert the memory cards into the

proper slot.

SD Card Active Press PhotoCa...

 If you chose Letter or A4, go to g.  If you chose another size, go to h.  If you have finished choosing

settings, press Color Start.

g Press a or b to choose the print size

(3"x 4", 3.5"x 5", 4"x 6", 5"x 7", 6"x 8" or Max. Size).

Press OK.

h Press Color Start to print.

Note

An invalid DPOF file error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem.

For instructions on how to delete or recreate the print order, refer to your camera manufacturer’s support website or accompanying documentation.

Press (Photo Capture).

Page 96

Chapter 13

PhotoCapture Center® print settings

These settings will remain until you change them again.

Print quality 13

a Press Menu, 4, 1. b Press a or b to choose Normal or

Photo. Press OK.

c Press Stop/Exit.

Paper Options 13

Paper and print size 13

a Press Menu, 4, 3. b Press a or b to choose the paper size

you are using, Letter, A4, 4"x6" or 5"x 7".

Press OK.

c If you chose Letter or A4, press a or b to

choose the print size you are using,

3"x 4", 3.5"x 5", 4"x 6", 5"x 7", 6"x 8" or Max. Size.

Press OK.

Example: Printed Position for Letter paper

3"x 4"

3.5"x 5"

4"x 6"

Paper Type 13

a Press Menu, 4, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

c Press Stop/Exit.

5"x 7"

6"x 8"

d Press Stop/Exit.

Max. Size

Page 97

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

Adjusting Color Enhancement 13

You can turn on the color enhancement(True2Life

more vivid images. Printing time will be slower.

) feature to print

a Press Menu, 4, 4. b Press a or b to choose On or Off.

Press OK. If you chose Off, then go to step e.

c Press a or b to choose 1.Brightness,

2.Contrast, 3.White Balance,

4.Sharpness or 5.Color Density.

d Press a or b to adjust the degree of the

setting. Press OK.

Cropping 13

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped.

The default setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 84.)

a Press Menu, 4, 5. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Cropping: On 13

e Press Stop/Exit.

Note

• White Balance This setting adjusts the hue of the white

areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this setting, you can correct that effect and bring the white areas back to pure white.

• Sharpness This setting enhances the detail of an

image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Color Density

Cropping: Off 13

This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.

Page 98

Chapter 13

Borderless printing 13

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Menu, 4, 6. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Print Date 13

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.

Scan to a memory card or USB Flash memory drive

You can scan black & white and color documents into a memory card or USB Flash memory drive. Black and white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date that you set using the control panel keys. (For details, see the Quick Setup Guide.) For example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color and quality.

a Press Menu, 4, 7. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Note

The DPOF setting on your camera must be turned off to use the Print Date feature.

Quality Selectable File

Format

Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF

a Insert a CompactFlash

Stick xD-Picture Card™ or USB Flash memory drive into your machine.

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.

, Memory Stick Pro™, SD, SDHC,

CAUTION

, Memory

b Load your document.

c Press (Scan).

Page 99

PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive

d Press a or b to choose

Scan to Media, do one of the following:

 To change the quality press OK and

go to step e.

 To start scanning press Black Start

or Color Start.

e Press a or b to choose the quality, and

then press OK. Do one of the following.

 To change the file type, go to step f.  To start scanning press Black Start

or Color Start.

f Press a or b to choose the file type and

then press OK. Press Black Start or Color Start

Changing the image quality 13

a Press Menu, 4, 0, 1. b Press a or b to choose

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.

Press OK.

c Press Stop/Exit.

Changing the black & white file format 13

a Press Menu, 4, 0, 2. b Press a or b to choose TIFF or PDF.

Press OK.

c Press Stop/Exit.

Changing the color file format13

a Press Menu, 4, 0, 3. b Press a or b to choose PDF or JPEG.

Press OK.

c Press Stop/Exit.

Page 100

Chapter 13

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using

PhotoCapture Center identify and troubleshoot any problems.

 Hub is Unusable.

This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.

 Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

 No File

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

, you can easily

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

 Media is Full.

This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.

 Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. (For more information, visit us at http://solutions.brother.com This message will also appear if you connect a broken device to the USB direct interface.

Brother MFC-5490CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Viewing Documentation

How to find Scanning instructions 1

How to find Scanning instructions 1

Control panel overview 1

Loading paper and documents 2

Loading paper and other print media

Loading envelopes and post cards 2

About envelopes 2

Printable area 2

Acceptable paper and other print media

Recommended print media 2

Handling and using print media 2

Paper capacity of the output paper tray cover

Choosing the right print media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

General setup 3

On/Off key 3

Turning the machine off 3

Turning the machine on 3

Power Off setting 3

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu

Speaker Volume 3

Beeper Volume 3

Automatic Daylight Savings Time

LCD display 3

Sleep Mode 3

LCD Contrast 3

Security features 4

TX Lock 4

Setting and changing the TX Lock password 4

Setting up the password 4

Changing the password 4

Turning TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Sending a Fax 5

Entering Fax mode 5

Faxing from the ADF 5

Faxing from the scanner glass 5

Faxing A4 size documents from the scanner glass 5

Color fax transmission 5

Broadcasting (Black & White only)

Canceling a fax in progress 5

Canceling a Broadcast in progress 5

Additional sending operations

Sending faxes using multiple settings 5

Contrast 5

Changing fax resolution 5

To change the default fax resolution 5

To change the fax resolution for the next fax