Brother MFC-5490CN User Manual

Download

Page 1

USER’S GUIDE

MFC-5490CN

Version A

ARL/ASA/NZ

Page 2

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-5490CN

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Page 3

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Page 4

Section I General

1 General Information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software and Network User’s Guide ..............................................2

Viewing Documentation ...................................................................................3

Accessing Brother Support (For Windows

Control panel overview..........................................................................................6

2 Loading paper and documents 8

Loading paper and other print media.....................................................................8

Loading envelopes and post cards................................................................10

Removing small printouts from the machine .................................................11

Printable area ................................................................................................12

Acceptable paper and other print media..............................................................13

Recommended print media ...........................................................................13

Handling and using print media.....................................................................13

Choosing the right print media.......................................................................15

Loading documents .............................................................................................17

Using the ADF ............................................................................................... 17

Using the scanner glass ................................................................................18

Scannable area .............................................................................................19

) .........................................................5

3 General setup 20

Power Save mode ............................................................................................... 20

Putting your machine in Power Save mode................................................... 20

Bringing your machine out of Power Save mode ..........................................20

Power Save setting........................................................................................ 20

Mode Timer..........................................................................................................21

Paper settings......................................................................................................21

Paper Type....................................................................................................21

Paper Size.....................................................................................................21

Volume Settings...................................................................................................22

Ring Volume ..................................................................................................22

Beeper Volume..............................................................................................22

Speaker Volume............................................................................................22

Setting Daylight Savings Time.............................................................................23

LCD screen..........................................................................................................23

LCD Contrast .................................................................................................23

Sleep Mode..........................................................................................................23

Page 5

4 Security features 24

TX Lock ...............................................................................................................24

Setting and changing the TX Lock password ................................................24

Turning TX Lock on/off ..................................................................................25

Section II Fax

5 Sending a Fax 28

Entering Fax mode ..............................................................................................28

Faxing from the ADF .....................................................................................28

Faxing from the scanner glass ......................................................................28

Faxing Letter size documents from the scanner glass .................................. 29

Colour fax transmission ................................................................................. 29

Cancelling a fax in progress ..........................................................................29

Broadcasting (Monochrome only)........................................................................29

Cancelling a Broadcast in progress............................................................... 30

Additional sending operations..............................................................................30

Sending faxes using multiple settings ...........................................................30

Contrast .........................................................................................................31

Changing fax resolution.................................................................................31

Dual access (Monochrome only) ................................................................... 32

Real time transmission .................................................................................. 32

Overseas Mode ............................................................................................. 32

Delayed Faxing (Monochrome only)..............................................................33

Delayed Batch Transmission (Monochrome only)......................................... 33

Checking and cancelling waiting jobs............................................................33

Sending a fax manually .................................................................................34

Out of Memory message ............................................................................... 34

6 Receiving a Fax 35

Receive modes....................................................................................................35

Choosing the correct Receive Mode .............................................................35

Using receive modes ...........................................................................................36

Fax only .........................................................................................................36

Fax/Tel...........................................................................................................36

Manual...........................................................................................................36

External TAD .................................................................................................36

Receive mode settings ........................................................................................37

Ring Delay .....................................................................................................37

F/T Ring Time (Fax/Tel mode only)...............................................................37

Fax Detect .....................................................................................................38

Additional receiving operations............................................................................38

Printing a reduced incoming fax ....................................................................38

Out of Paper Reception.................................................................................38

Printing a fax from the memory ..................................................................... 39

iii

Page 6

7 Telephone and External devices 40

Voice Operations .................................................................................................40

Tone or pulse (Not Available for New Zealand).............................................40

Fax/Tel mode ................................................................................................40

Fax/Tel mode in Power Save condition.........................................................40

Telephone Service for Australia...........................................................................41

Telstra

Caller ID.........................................................................................................43

How Does the Caller ID Work?......................................................................43

The Caller ID is Stored in Your Machine Memory .........................................43

Viewing Caller ID List ....................................................................................44

Telephone Service for New Zealand ...................................................................44

FaxAbility .......................................................................................................44

Caller ID.........................................................................................................45

How Does the Caller ID Work?......................................................................46

Viewing Caller ID List ....................................................................................46

Telephone Service for Some Countries...............................................................47

Distinctive Ring (For Singapore and Hong Kong)..........................................47

Caller ID (For Singapore and Hong Kong) ....................................................48

Viewing Caller ID List ....................................................................................48

Connecting an external TAD (telephone answering device)................................49

Connections...................................................................................................49

Recording an outgoing message (OGM) on an external TAD.......................50

Multi-line connections (PABX).......................................................................50

External and extension telephones......................................................................50

Connecting an external or extension telephone ............................................50

Operation from extension telephones............................................................51

Using a cordless external telephone .............................................................51

Using remote codes.......................................................................................51

FaxStream® Duet® (Distinctive Ring)..............................................41

8 Dialling and storing numbers 53

How to Dial ..........................................................................................................53

Manual dialling...............................................................................................53

One Touch Dialling ........................................................................................53

Speed Dialling ...............................................................................................53

Search ...........................................................................................................53

Fax Redial .....................................................................................................54

Storing numbers ..................................................................................................54

Storing a pause .............................................................................................54

Storing One Touch Dial numbers ..................................................................54

Storing Speed Dial numbers..........................................................................55

Changing One Touch or Speed Dial names or numbers...............................55

Setting up groups for broadcasting................................................................56

Combining Quick Dial numbers .....................................................................57

Page 7

9 Remote fax options (Monochrome only) 58

Fax Forwarding....................................................................................................58

Fax Storage .........................................................................................................59

PC Fax Receive................................................................................................... 59

Changing the destination PC.........................................................................60

Turning off Remote Fax Options.......................................................................... 60

Changing Remote Fax Options ........................................................................... 61

Remote Retrieval.................................................................................................61

Setting a Remote Access Code..................................................................... 61

Using your Remote Access Code..................................................................62

Remote Fax commands ................................................................................63

Retrieving fax messages ...............................................................................64

Changing your Fax Forwarding number........................................................64

10 Printing Reports 65

Fax reports...........................................................................................................65

Transmission Verification Report...................................................................65

Fax Journal (activity report)...........................................................................65

Reports ................................................................................................................ 66

How to print a report ...................................................................................... 66

11 Polling 67

Polling overview................................................................................................... 67

Polling receive .....................................................................................................67

Setup to receive polling .................................................................................67

Setup to receive polling with secure code .....................................................67

Setup to receive delayed polling....................................................................68

Sequential polling (Monochrome only) ..........................................................68

Polled transmit (Monochrome only).....................................................................69

Setup for polled transmit................................................................................69

Setup for polled transmit with secure code....................................................69

Section III Copy

12 Making copies 72

How to copy .........................................................................................................72

Entering Copy mode......................................................................................72

Making a single copy ..................................................................................... 72

Making multiple copies ..................................................................................72

Stop copying..................................................................................................72

Copy keys............................................................................................................ 73

Changing copy speed and quality .................................................................73

Enlarging or reducing the image copied........................................................74

Copy options.................................................................................................. 75

Paper Options................................................................................................78

Page 8

Section IV Direct Photo Printing

13 Printing photos from a memory card or USB

Flash memory drive 80

PhotoCapture Center™ Operations.....................................................................80

Printing from a memory card or USB Flash memory drive without a PC.......80

Scanning to a memory card or USB Flash memory drive without a PC ........80

Using PhotoCapture Center™ from your computer.......................................80

Using a memory card or USB Flash memory drive .......................................80

Memory cards or a USB Flash memory drive folder structure....................... 81

Getting started .....................................................................................................82

How to print from a memory card or USB Flash memory drive ...........................83

Print Index (Thumbnails) ...............................................................................83

Printing Images..............................................................................................84

DPOF printing ................................................................................................85

PhotoCapture Center™ print settings..................................................................86

Print speed and quality..................................................................................86

Paper Options................................................................................................86

Adjusting Colour Enhancement.....................................................................87

Cropping ........................................................................................................88

Borderless printing.........................................................................................88

Date Print.......................................................................................................88

Scan to a memory card or USB Flash memory drive ..........................................89

Changing the image quality...........................................................................90

Changing the monochrome file format ..........................................................90

Changing the colour file format......................................................................90

Understanding the Error Messages .....................................................................90

14 Printing photos from a camera 91

Printing photos directly from a PictBridge camera...............................................91

PictBridge requirements ................................................................................91

Setting your digital camera ............................................................................91

Printing Images..............................................................................................92

DPOF printing ................................................................................................92

Printing photos directly from a digital camera (without PictBridge)......................93

Printing Images..............................................................................................93

Understanding the Error Messages .....................................................................94

Section V Software

15 Software and Network features 96

Page 9

Section VI Appendixes

A Safety and Legal 98

Choosing a location ............................................................................................. 98

To use the machine safely................................................................................... 99

IMPORTANT-For Your Safety ..................................................................... 102

LAN connection ...........................................................................................103

Radio interference .......................................................................................103

International ENERGY STAR

Important Information for Australia ....................................................................104

Important safety instructions........................................................................104

Important Information for New Zealand .............................................................106

Important Safety Instructions....................................................................... 106

Important Information for Some Countries.........................................................109

Important Safety Instructions....................................................................... 109

Legal limitations for copying ..............................................................................111

Trademarks........................................................................................................112

B Troubleshooting and Routine Maintenance 113

Compliance Statement ..............................103

Troubleshooting.................................................................................................113

If you are having difficulty with your machine .............................................. 113

Dial Tone detection......................................................................................120

Telephone line interference.........................................................................120

Error and maintenance messages.....................................................................121

Transferring your faxes or Fax Journal report .............................................125

Document jam ............................................................................................. 126

Printer jam or paper jam..............................................................................127

Routine maintenance......................................................................................... 129

Replacing the ink cartridges........................................................................129

Cleaning the outside of the machine ...........................................................132

Cleaning the scanner glass .........................................................................133

Cleaning the machine printer platen............................................................ 133

Cleaning the paper pick-up roller.................................................................134

Cleaning the print head ...............................................................................134

Checking the print quality ............................................................................135

Checking the print alignment .......................................................................136

Checking the ink volume ............................................................................. 136

Machine Information .......................................................................................... 136

Checking the serial number.........................................................................136

Packing and shipping the machine....................................................................137

vii

Page 10

C Menu and Features 139

On-screen programming....................................................................................139

Menu table...................................................................................................139

Memory storage...........................................................................................139

Menu keys .........................................................................................................139

Menu Table........................................................................................................141

Entering Text .....................................................................................................149

D Specifications 150

General..............................................................................................................150

Print media.........................................................................................................152

Fax.....................................................................................................................153

Copy .................................................................................................................. 155

PhotoCapture Center™ .....................................................................................156

PictBridge ..........................................................................................................157

Scanner .............................................................................................................158

Printer ................................................................................................................159

Interfaces ...........................................................................................................160

Computer requirements .....................................................................................161

Consumable items............................................................................................. 162

Network (LAN) ...................................................................................................163

E Glossary 164

FIndex 168

viii

Page 11

Section I

General I

General Information 2 Loading paper and documents 8 General setup 20 Security features 24

Page 12

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

buttons on the machine’s control panel or on the screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Accessing the

Software and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Courier New

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to possible electrical shock.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Text in Courier New font identifies messages on the LCD of the machine.

Page 13

General Information

Viewing Documentation 1

Viewing Documentation (For Windows

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

) 1

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Main Menu will appear.

e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Note

If this window does not appear, use

Windows program from the root directory of the Brother CD-ROM.

Explorer to run the start.exe

d Click Documentation.

 Scanning (For Windows

Professional/Windows

Vista

 ControlCenter3 (For Windows

Professional/Windows Vista

 Network Scanning

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

Presto! Guide(Hong Kong users only)

 Instructions for scanning directly from

Presto! Presto!® PageManager® User’s Guide

can be viewed from the Help selection in the Presto!

)

PageManager® User’s

PageManager®. The complete

PageManager® application.

2000

XP and Windows

2000

XP and Windows

Page 14

Chapter 1

Viewing Documentation

(For Macintosh

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM drive. The following window will appear.

) 1

. Insert the

b Double-click the Documentation icon. c Double-click your language folder.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning (For Mac OS

greater)

 ControlCenter2 (For Mac OS

greater)

 Network Scanning (For Mac OS

or greater)

Presto!

 Instructions for scanning directly from

Presto!® PageManager®. The complete Presto!

can be viewed from the Help selection in the Presto!

PageManager® User’s Guide

PageManager® application.

X 10.2.4 or

X 10.2.4

d Double-click top.html to view the

Software User’s Guide and Network User’s Guide in HTML format.

e Click the documentation you want to

read.

 Software User’s Guide

 Network User’s Guide

Page 15

Accessing Brother

General Information

Support (For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center).

 Click Brother Support on the main menu.

The following screen will appear:

) 1

 To access our web site

(http://www.brother.com Home Page.

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To visit our web site for original Brother

supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the main page, click Back or

if you have finished, click Exit.

), click Brother

), click

)

Page 16

Chapter 1

Control panel overview 1

1011

12/10 11:53 Res:Standar

2341

1 Fax and telephone keys:

 Redial/Pause

Redials one of the last number called. It also inserts a pause when programming quick dial numbers.

 Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.

Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.

 Resolution

Lets you temporarily change the resolution when sending a fax.

2 Copy keys (temporary settings):

 Enlarge/Reduce

Lets you temporarily enlarge or reduce copies depending on the ratio you choose.

 Quality

Lets you temporarily change the quality setting.

 Options

Lets you temporarily change multiple copy settings when in copy mode.

3 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. (Not Available in New Zealand)

4 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 Photo Capture

Lets you access PhotoCapture Center™ mode.

5 Menu keys:

 Menu

Lets you access the main menu to program the machine.

 Phone Book key

Lets you store, look up, and dial numbers in the memory.

Page 17

12/10 11:53 Fax Res:Standard

General Information

9 7

810

 Volume keys

d c

When the machine is idle, you can press these keys to adjust the ring volume.

 d

Press to scroll backward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Clear/Back

Press to delete characters or to go back to the previous menu level.

 OK

Lets you choose a setting.

6 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

7PowerSave

Lets you put the machine into Power Save mode.

8 Stop/Exit

Stops an operation or exits from a menu.

9 Ink Management

Lets you clean the print head, print a test page to check the print quality, and check the available ink volume.

10 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

11 One Touch keys

These three keys give you instant access to six previously stored numbers.

Shift

Lets you access One Touch numbers 4 to 6 when held down.

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

Page 18

Loading paper and documents 2

Loading paper and other print media

a If the paper support flap is open, close it,

and then close the paper support. Pull the paper tray completely out of the machine.

b Lift the output paper tray (1).

c With both hands, gently press and slide

the paper side guides (1) and the paper

length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

Note

When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

Page 19

Loading paper and documents

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure the paper is not curled.

e Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

f Gently adjust the paper side guides (1)

to the paper with both hands. Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

g Close the output paper tray.

Check that the paper is flat in the tray and below the maximum paper mark (1).

Page 20

Chapter 2

h Slowly push the paper tray completely

into the machine.

i While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 80 to

95 gsm.

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

CAUTION

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

Note

Do not use the paper support flap for Legal paper.

• That are pre-printed on the inside.

Glue 2

Double flap 2

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Page 21

Loading paper and documents

How to load envelopes and post cards 2

a Before loading, press the corners and

sides of envelopes or post cards to make them as flat as possible.

Note

If envelopes or post cards are ‘double-feeding’, put one envelope or post card in the paper tray at a time.

If you have problems when printing on envelopes, try the following suggestions:

a Make sure the flap is either to the side of

the envelope or to the back edge of the envelope when printing.

b Adjust the size and margin in your

application.

b Put envelopes or post cards into the

paper tray with the address side down and the leading edge in first as shown in the illustration. Press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

Removing small printouts from the machine 2

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Page 22

Chapter 2

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.

(See Printing for Windows on the CD-ROM.)

Cut Sheet Paper Envelopes

or Printing and Faxing for Macintosh® in the Software User's Guide

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm 3 mm 3 mm 3 mm Envelopes 12 mm 24 mm 3 mm 3 mm

Note

The Borderless feature is not available for envelopes.

Page 23

Loading paper and documents

Acceptable paper and other print media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the correct print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 21.)

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet (Matte) BP60MA 10 x 15 cm Glossy

Photo

BP71GP

Handling and using print media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

 You can only print on both sides of the

paper with PC printing. (See Printing for Windows

on the CD-ROM.)

in the Software User's Guide

Page 24

Chapter 2

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

Improper Setup

12mm or greater

• Extremely shiny or highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 80 gsm A4 or 20 lb Letter paper.

 Transparencies and photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Page 25

Loading paper and documents

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) – – – Yes Post Card 1 Post Card 2

(Double)

Envelopes

C5 Envelope DL Envelope

215.9 × 279.4 mm (8 1/2 × 11 in.)

215.9 × 355.6 mm (8 1/2 × 14 in.)

100 × 148 mm (3.9 × 5.8 in.) – – – Yes 148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes 110 × 220 mm (4.3 × 8.7 in.) – – – Yes

Yes Yes Yes Yes

Yes Yes – Yes

Printer

Transparencies

COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes JE4 Envelope Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Page 26

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

64 to 120 gsm

64 to 200 gsm

0.08 to 0.15 mm

0.08 to 0.25 mm 20

150

Glossy Paper

Cards Photo Card

Index Card

Post Card

Envelopes

Up to 220 gsm

Up to 120 gsm

Up to 200 gsm

75 to 95 gsm

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.25 mm 30

Up to 0.52 mm 10

Transparencies – – 10

Up to 150 sheets of 80 gsm paper.

BP71 (260 gsm) paper is especially designed for Brother inkjet machines.

Page 27

Loading paper and documents

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 gsm paper and always fan the pages before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30° C Humidity: 50% to 70% Paper:

Document Sizes Supported 2

Length: 148 to 355.6 mm Width: 148 to 215.9 mm

80 gsm

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric with the ADF. Instead use the scanner glass.

 Make sure documents written with ink are

completely dry.

CAUTION

a Unfold the ADF Document Support (1)

and the ADF Document Output Support Flap (2).

Weight:

64 to 90 gsm

b Fan the pages well.

Page 28

Chapter 2

c Make sure you place the documents

face up, top edge first in the ADF until you feel them touch the feed roller.

d Adjust the paper guides (1) to fit the

width of your documents.

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the scanner glass.

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Page 29

c Close the document cover.

Loading paper and documents

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

CAUTION

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.

Usage Document

Size

Fax Letter 3 mm 4 mm

A4 3 mm (Scanner

Copy Any size of

paper

Scan Any size of

paper

Top (1)

Bottom (2)

3mm 3mm

Left (3)

Right (4)

Glass) 3mm

(ADF) 1mm

Page 30

General setup 3

Power Save mode 3

To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.

You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the Power Save condition, please see the table on page 20. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode 3

a Press and hold down the Power Save

key. The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.

Bringing your machine out of Power Save mode 3

a Press the Power Save key.

Power Save setting 3

You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 20.)

a Press Menu, 1, 6. b Press a or b to choose

Fax Receive:On, or Fax Receive:Off.

Press OK.

c Press Stop/Exit.

On/Off setting

Fax Receive:

(factory setting)

Receive mode

Fax Only

External TAD

Manual

Fax/Tel

Available operations

Fax Receive Fax Detect

Delayed Fax

Fax Forward

Fax Storage PC Fax Receive Remote Retrieval

Fax Detect

Delayed Fax

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 20.)

Fax Receive: Off

You cannot receive a fax with Mono Start or Colour Start.

You cannot receive a fax automatically even if you have set the receive mode to Fax/Tel.

Set before you switch off the machine.

— No machine

operations will be available other than cleaning the print head.

Page 31

General setup

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last by default.

a Press Menu, 1, 1. b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 3

You can use five sizes of paper for copying: Letter, Legal, A4, A5, and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 1, 3. b Press a or b to choose Letter, Legal,

A4, A5 or 10x15cm. Press OK.

c Press Stop/Exit.

Page 32

Chapter 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 4, 1. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 4, 3. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Page 33

General setup

Setting Daylight Savings Time

You can set the machine to change for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting.

a Press Menu, 1, 5. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

LCD screen 3

Sleep Mode 3

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a Press Menu, 1, 8.

b Press a or b to choose 1 Min, 2 Mins,

3 Mins, 5 Mins, 10 Mins, 30 Mins

or 60 Mins which is the length of time the machine is idle before entering sleep mode. Press OK.

c Press Stop/Exit.

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 1, 7. b Press a or b to choose Light or Dark.

Press OK.

c Press Stop/Exit.

Page 34

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

 Receiving faxes  Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

 PC Fax Receive (If PC Fax Receive was

already On)

While TX Lock is On, the following operations are NOT available:

 Sending faxes

Setting and changing the TX Lock password 4

Note

If you have already set the password, you will not need to set it again.

Setting up the password 4

a Press Menu, 2, 0, 1. b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:,

re-enter the password. Press OK.

d Press Stop/Exit.

 Copying  PC printing  Scanning  PhotoCapture  Operation from the Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

Changing the password 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set Password.

Press OK.

c Enter a 4-digit number for the current

password. Press OK.

d Enter a 4-digit number for a new

password. Press OK.

e When the LCD shows Verify:,

re-enter the password. Press OK.

f Press Stop/Exit.

Page 35

Turning TX Lock on/off 4

Turning TX Lock on 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu.

Security features

b Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Page 36

Chapter 4

Page 37

Section II

Fax II

Sending a Fax 28 Receiving a Fax 35 Telephone and External devices 40 Dialling and storing numbers 53 Remote fax options (Monochrome only) 58 Printing Reports 65 Polling 67

Page 38

Sending a Fax 5

Entering Fax mode 5

Press (Fax) to enter Fax mode.

Faxing from the ADF 5

a Make sure you are in Fax mode .

b Place the document face up in the ADF.

(See Using the ADF on page 17.)

c Enter the fax number using the dial pad,

One Touch, Speed Dial or Search.

d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

Faxing from the scanner glass5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.

You cannot send colour faxes with multiple pages.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Make sure you are in Fax mode . b Load your document on the scanner

glass.

c Enter the fax number using the dial pad,

One Touch, Speed Dial or Search.

d Press Mono Start or Colour Start.

• If you send a mono fax when the memory is full it will be sent in real time.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts sending the document.

e Do one of the following:

 To send a single page, press 2 to

choose No (or press Mono Start again).

The machine starts sending the document.

 To send more than one page,

press 1 to choose Yes and go to step f.

f Place the next page on the scanner

glass. Press OK. The machine starts scanning the page. (Repeat step e and step f for each additional page.)

Page 39

Sending a Fax

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set scan size to Letter. If you do not, the side portion of the faxes will be missing.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 0. c Press a or b to choose Letter.

Press OK.

d Press Stop/Exit.

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Make sure you are in Fax mode .

b Load your document. c Enter a number.

Press OK. You can use either One Touch, Speed Dial, a Group or a manually entered number using the dial pad.

d Repeat c until you have entered all the

fax numbers to be included in the broadcast.

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press Stop/Exit.

e Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 156 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Page 40

Chapter 5

Cancelling a Broadcast in progress 5

a Press Menu, 2, 5. b

Press a or b to choose the Broadcast job number (for example,

Broadcast

Press OK. The LCD will show:

Broadcast#001

1.Clear 2.Exit

#001

c Press 1 to cancel the Broadcast (or 2 to

exit without cancelling).

d Press Stop/Exit.

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission, real time transmission and scan size.

a Make sure you are in Fax mode .

b Load your document. c Choose a setting you want to change in

the Setup Send menu (Menu, 2, 2). Press OK.

d Choose the option you want for the

setting. Press OK.

e Do one of the following:

1.Yes 2.No

 Press 1 to change another setting.  Press 2 when you have finished

choosing your settings.

f Send the fax as normal.

Page 41

Sending a Fax

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 1. d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

To change the default fax resolution 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2. c Press a or b to choose the resolution

you want. Press OK.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Make sure you are in Fax mode .

b Load your document. c Press Resolution then a or b to choose

the resolution. Press OK.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Page 42

Chapter 5

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission 5

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose On (or Off).

Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5. c Press a or b to choose

Next Fax Only. Press OK.

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax Only for the next fax only.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

d Press a or b to choose On (or Off).

Press OK.

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 7. d Press a or b to choose On (or Off).

Press OK.

Page 43

Sending a Fax

Delayed Faxing (Monochrome only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

d Do one of the following:

 Press OK to accept the displayed

time.

 Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for

7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 4. c Press a or b to choose On.

Press OK.

d Press Stop/Exit.

Checking and cancelling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu, 2, 5.

Any waiting jobs appear on the LCD.

b Do one of the following:

 Press a or b to scroll through the jobs

and choose the job you want to cancel.

Press OK to choose a job, and then press 1 to cancel it.

 Press 2 to exit without cancelling.

c When you have finished, press

Stop/Exit.

Page 44

Chapter 5

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode .

b Load your document. c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Mono Start or Colour Start.

 If you load the document on the

scanner glass, press 1 to send the fax.

1.Send 2.Receive

f Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start or Colour Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you do not want to delete your stored faxes to clear the memory, you can change the setting to send the fax in real time. (See Real time transmission on page 32.)

Page 45

Receiving a Fax 6

Receive modes 6

Choosing the correct Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes see Using receive modes on page 36 and Receive mode settings on page 37.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

To set a receive mode follow the instructions below:

Yes

Fax Only

Manual

Fax/Tel

External TAD

a Press Menu, 0, 1. b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.

Press OK.

c Press Stop/Exit.

The LCD will display the current receive mode.

1 Current receive mode

Fax: Fax Only

2 Fax resolution

12/10 11:53 Fax12/10 11:53 Fax Res:Standard

Page 46

Chapter 6

Using receive modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 37.)

Fax only 6

Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 49.)

Note

• When Changing your Receive Mode, if the message appears DR Mode in Use (Faxability On for New Zealand), please go to on page 42 (page 45 for New Zealand) to turn Distinctive Ring Off. Then return to change your receive mode.

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 37 and Ring Delay on page 37.)

Manual 6

To receive a fax in manual mode lift the handset of an external telephone. When you hear fax tones (short repeating beeps), press Mono Start or Colour Start, and choose

2.Receive. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Fax Detect on page 38.)

• Do not turn off Distinctive Ring if you are subscribed to FaxStream

Duet®.

Page 47

Receiving a Fax

Receive mode settings 6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, choose the maximum number of rings.

(See Operation from extension telephones on page 51 and Fax Detect on page 38.)

a Press Menu, 2, 1, 1. b Press a or b to choose how many times

the line rings before the machine answers. (02-10 for Australia, 01-10 for New Zealand, 00-10 for some countries). Press OK. If you choose 00, the line will not ring at all.

c Press Stop/Exit.

F/T Ring Time (Fax/Tel mode only) 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 51.)

a Press Menu, 2, 1, 2. b Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds for Australia and some countries, 20, 30, 40 or 55 seconds for New Zealand). Press OK.

c Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Page 48

Chapter 6

Fax Detect 6

If Fax Detect is On: 6

Fax Detect is turned On as default. The machine receives a fax call

automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is Off: 6

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

If you answered at an extension telephone, press l 5 1 (l 9 1 for New Zealand). (See Operation from extension telephones on page 51.)

Additional receiving operations

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

c Press a or b to choose On or Off.

Press OK.

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the Remote Activation Code l 5 1 (l 9 1 for New Zealand). At the machine, press Mono Start or Colour Start.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

a Press Menu, 2, 1, 3. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

d Press Stop/Exit.

Out of Paper Reception 6

As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper and other print media on page 8.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Page 49

Printing a fax from the memory 6

If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine. (See Remote fax options (Monochrome only) on page 58.)

a Press Menu, 2, 4, 3.

Remote Fax Opt

3.Print Document

b Press Mono Start. c Press Stop/Exit.

Receiving a Fax

Note

When you print a fax from the memory, the fax data will be erased.

Page 50

Telephone and External devices 7

Voice Operations 7

Tone or pulse (Not Available for New Zealand) 7

If you are using an external telephone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below.

a Lift the handset of the external

telephone.

b Press # on the control panel of your

machine. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the pulse dialling service.

Fax/Tel mode 7

Fax/Tel mode in Power Save condition 7

When the machine is in Power Save condition you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 20.)

Fax/Tel mode does not work in power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension telephone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51 (l 9 1 for New Zealand).

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Hook to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press #51 (#9 1 for New Zealand) between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51 (l 9 1 for New Zealand).

Page 51

Telephone and External devices

Telephone Service for Australia

Telstra® FaxStream® Duet® (Distinctive Ring) 7

Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS)

offered by Telstra additional number on one phone line, with its

own distinctive ring pattern. Telstra

FaxStream that helps users distinguish voice and

facsimile calls. With FaxStream incoming calls to a fax number are announced by a different, distinctive ring signal. Only one call can be answered (or made) at any one time and while this call is in progress, incoming calls to either number will be presented with a busy tone.

Duet® is a call handling feature

that allows you to have an

Duet®,

What is the Advantage of using

Telstra

Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up. If a fax call comes in, the fax machine will answer automatically without ringing, whereas the extension and external phones will ring twice with a distinctive ring pattern. It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes. It gives you two independent numbers without the higher cost of a second line.

FaxStream® Duet® Function?7

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes.

Note

After you have set the Distinctive Ring feature to On, the receive mode is set to Manual automatically. Your Distinctive Ring Number does not allow Voice calls - only Faxes. You can not change the receive mode from Manual mode while the Distinctive Ring is set to on.

Page 52

Chapter 7

How does Telstra® FaxStream® Duet® Work?

Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.

When FaxStream receive a voice call all extension and external phones will ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern. All external and the extension phones will continue to ring, until you or a telephone answering device can answer the voice number.

When FaxStream receive a fax call on the Duet

Fax machine will answer and automatically receive the fax message without ringing. On the other hand, all extension and external phones will ring twice with a distinctive ring pattern. Do not answer the phone as you are receiving a fax message.

Flowchart Sequence of Incoming call

Duet® is On and you

number the

Registering the Distinctive Ring

pattern

Very Important!

After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. Your Distinctive Ring Number does not allow Voice calls - only Faxes. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose Off.

Press OK.

(either Voice or Fax)

All extension phones ring twice, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone or at the machine's handset.

Incoming Call

Fax machine begins ringing on third ring.

Main number (Voice Number)

Telephone Answering Device (TAD) answers the call.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the correct Receive Mode on page 35.)

Page 53

Telephone and External devices

Caller ID 7

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID 7

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the One-Touch and Speed-Dial. Once you answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Note

•If ID Unknown appears on the display, it means that the call came from outside your caller ID service area or a public

phone.

•If ID Withheld appears on the display, it means the caller intentionally blocked the

transmission of his/her ID.

Depends on network function.

At Home

Residential customers can protect themselves from unwanted calls.

The Caller ID is Stored in Your Machine Memory 7

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

 Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID) name, and type of Call (Comment) if available.

Page 54

Chapter 7

Viewing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

Telephone Service for New Zealand

FaxAbility 7

FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

How Will the Fax Machine Treat All Other Numbers?

FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device (TAD) to answer calls on the other number(s). (See the chart in the following page.)

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

What is the Advantage of Using the FaxAbility Function?

Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

Page 55

Telephone and External devices

How Does FaxAbility Work? 7

Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

How to Turn FaxAbility OFF or ON 7

The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat steps a-c; Step b is where you can choose either On or Off.

Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to On. See below.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Faxability

b Press a or b to set FaxAbility to On (or

Off).

If you have FaxAbility service, choose On. Press OK.

All extension phones ring twice, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone or at the machine's handset.

Fax machine begins ringing on third ring.

Main number (Voice Number)

Telephone Answering Device (TAD) answers the call.

Note

After you have set the FaxAbility feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the FaxAbility is set to On.

c Press a or b to choose Call Waiting to On

(or Off). If you have Call Waiting service, choose On to avoid the trouble caused by Call Waiting. Press OK.

d Press Stop/Exit.

Caller ID 7

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service, apply for the Caller ID service at your local telephone company, if available.

Page 56

Chapter 7

Advantages of Caller ID 7

For Business

At Home

Residential customers can protect themselves from unwanted calls.

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if available. Once you answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number and name if available on the display.

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

Note

•If ID Unknown appears on the display, it means that the call came from outside

your caller ID service area.

•If ID Withheld appears on the display, it means the caller intentionally blocked the

transmission of his/her ID.

Depends on network function.

Viewing Caller ID List 7

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Note

If you use the Caller ID for Dial back;

• Please be sure that you use appropriate dialling procedures for local and national call.

• Please be sure that you make sure of the details of the exact number to be called back, and the need to insert prefix(es) for manual dialling.

• Please understand that your machine may not display precisely the digits to be called.

Page 57

Telephone and External devices

Telephone Service for Some Countries

Distinctive Ring (For Singapore and Hong Kong) 7

This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You will need to set Distinctive Ring to On.

Registering the Distinctive Ring pattern

Very Important!

After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Note

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

• The machine will answer only calls to the Distinctive Ring number.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the correct Receive Mode on page 35.)

Page 58

Chapter 7

Caller ID (For Singapore and Hong Kong) 7

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 48.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you answer the call, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

 You will see the first 16 characters of the

number or name.

 ID Unknown display means call

originates outside your Caller ID service area.

Viewing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

 ID Withheld display means the caller

has intentionally blocked transmission of information.

Note

You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Page 59

Connecting an external

Telephone and External devices

TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within two rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

(Example for Australia)

1TAD

When the TAD answers a call, the LCD shows Telephone.

Improper Setup

DO NOT connect a TAD elsewhere on the same telephone line.

Connections 7

Note

If you do not receive all your faxes, cut the Ring Delay setting on your external TAD.

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to

External TAD. (See Choosing the correct Receive Mode on page 35.)

Page 60

Chapter 7

Recording an outgoing message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

External and extension telephones

Connecting an external or extension telephone 7

You can connect a separate telephone as shown in the diagram below.

(Example for Australia)

Multi-line connections (PABX)

Most offices use a central telephone system. Brother recommends that all our machines be

connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

While it is often relatively simple to connect a fax machine to a PABX, (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.

1 Extension telephone

2 External telephone

The LCD shows Telephone.

Page 61

Telephone and External devices

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 51 (l 9 1 for New Zealand), the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code #51 (# 9 1 for New Zealand) to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 37.)

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 (l 9 1 for New Zealand) and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 38.)

Using remote codes 7

Remote Activation Code 7

If you answer a fax call on an extension telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 51 (l 9 1 for New Zealand). Wait for the chirping sounds then replace the handset. (See Fax Detect on page 38.)

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start and choosing 2.Receive.

Remote Deactivation Code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T

(double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (# 9 1 for New Zealand) (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

Using a cordless external telephone 7

Once the base unit of the cordless telephone has been connected to the same telephone line as the machine (see External and extension telephones on page 50), it is easier to answer calls during the Ring Delay if you carry the cordless handset around with you.

If you let the machine answer first, you will have to go to the machine so you can press

Hook to send the call to the cordless handset.

Page 62

Chapter 7

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 51 (l 9 1 for New Zealand). The preset Remote Deactivation Code is #51 (# 9 1 for New Zealand). If you want to, you can replace them with your own codes.

a Press Menu, 2, 1, 4.

Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off).

Press OK.

c Enter the new Remote Activation Code.

Press OK.

d Enter the new Remote Deactivation

Code. Press OK.

e Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

Page 63

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax or telephone number.

One Touch Dialling 8

Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialling.

Speed Dialling 8

a Press (Phone Book).

b Press a or b to choose Search.

Press OK.

c Press the # (hash) key, and then the two

digit Speed Dial number using the dial pad.

Note

If the LCD shows Not Registered when you enter or search a One Touch or Speed Dial number, a number has not been stored at this location.

Press the One Touch key that stores the number you want to call. (See Storing One Touch Dial numbers on page 54.) To access numbers 4 to 6, hold down Shift as you press the One Touch key.

Search 8

You can search for names you have stored in the One Touch and Speed Dial memory.

a Press (Phone Book).

b Press a or b to choose Search.

Press OK.

c Do one of the following:

 To search numerically, press a or b

to choose the number, and then press OK.

 To search alphabetically, enter the

first letter of the name using the dial pad, then press d or c to choose the name, and then press OK.

Page 64

Chapter 8

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or

Colour Start. Redial/Pause only works if you dialled from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial up to three times at five minute intervals.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Storing numbers 8

You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing One Touch Dial numbers 8

Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialling. To access numbers 4 to 6 hold down

Shift

as you press the One Touch key.

a Press (Phone Book).

b Press a or b to choose

Set One Touch. Press OK.

c Press the One Touch key where you

want to store the number.

d Enter the fax or telephone number (up to

20 digits). Press OK.

Page 65

Dialling and storing numbers

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 149.)

 To store the number without a name,

press OK.

f Press Stop/Exit.

Storing Speed Dial numbers 8

You can store up to 100 2-digit Speed Dial locations with a name. When you dial you will only have to press a few keys (For example:

(Phone Book), OK, #, the two-digit

number, and Mono Start or Colour Start).

a Press (Phone Book).

Changing One Touch or Speed Dial names or numbers8

You can change a One Touch or Speed Dial name or number that has already been stored.

If you try to store a One Touch or Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:

#05:MIKE

1.Change 2.Exit

 Press 1 to change the stored number.  Press 2 to exit without making a change.

If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:

b Press a or b to choose

Set Speed Dial. Press OK.

c Use the dial pad to enter a 2-digit

Speed Dial location number (00-99). Press OK.

d Enter the fax or telephone number (up to

20 digits). Press OK.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 149.)

 To store the number without a name,

press OK.

a Enter a new number. Press OK. b Enter a new name. Press OK.

 To change a character, use d or c to

position the cursor under the character you want to change, then press Clear/Back. Re-enter the character.

 To finish the setting, press Stop/Exit.

f Do one of the following:

 To store another Speed Dial

number, go to step c.

 To finish the setting, press

Stop/Exit.

Page 66

Chapter 8

Setting up groups for broadcasting 8

Groups, which can be stored in a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by entering a One Touch or Speed Dial number and Mono Start.

First, you will need to store each fax number in a One Touch key or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location. You can have up to six Groups, or you can assign up to 105 numbers in a large Group.

(See Storing Speed Dial numbers on page 55 and Broadcasting (Monochrome only) on page 29.)

a Press (Phone Book).

b Press a or b to choose Setup Groups.

Press OK.

c Choose an empty location where you

want to store the group in one of the following ways:

e To add One Touch or Speed Dial

numbers to the group, follow the instructions below: For example, for One Touch key 2, press One Touch key 2. For Speed Dial location 05 and 09, press

(Phone Book), 05, (Phone Book), 09.

The LCD shows: l02#05#09.

f Press OK when you have finished

adding numbers.

g Do one of the following:

 Use the dial pad to enter a name for

the Group. Press OK.

 To store the Group without name,

press OK.

Note

You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 66.)

 Press a One Touch key.

 Press (Phone Book) and then

enter the 2-digit Speed Dial location. Press OK.

d Use the dial pad to enter a Group

number (1 to 6). Press OK.

Setup Groups Setup Group:G0_

Page 67

Combining Quick Dial numbers 8

You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier.

For example, you might have stored '555' on Speed Dial #03 and '7000' on Speed Dial #02. You can use them both to dial '555-7000' if you press the following keys:

(Phone Book), OK, #03, (Phone Book), #02, and Mono Start or

Colour Start. Numbers can be added manually by entering

them on the dial pad:

Dialling and storing numbers

(Phone Book), OK, #03, 7, 0, 0, 1 (on the

dial pad), and Mono Start or Colour Start. This would dial '555-7001'. You can also add

a pause by pressing the Redial/Pause key.

Page 68

Remote fax options

You can only use one remote fax option at a time:

 Fax Forwarding  Fax Storage  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Remote Fax Options, a question will appear on the LCD. (See Changing Remote Fax Options on page 61.)

(Monochrome only)

Fax Forwarding 9

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Fax Forward.

Press OK.

c Enter the forwarding number (up

to 20 digits). Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to the fax forwarding number you programmed.

e Press Stop/Exit.

Page 69

Remote fax options (Monochrome only)

Fax Storage 9

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax at your machine.

PC Fax Receive 9

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of received faxes that are stored in the memory, for example: PC Fax Msg:001.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press a or b to choose <USB>, or the PC

you want to receive. Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

e Press Stop/Exit.

Page 70

Chapter 9

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and maintenance messages on page 121.)

• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to your PC.

Turning off Remote Fax Options

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 61.)

Changing the destination PC 9

a Press Menu, 2, 4, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press 1 to choose Change. d Press a or b to choose <USB> or the PC

you want to receive. Press OK.

e Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

f Press Stop/Exit.

Page 71

Remote fax options (Monochrome only)

Changing Remote Fax Options

If received faxes are left in your machine's memory when you change the Remote Fax Options, the LCD will ask you one of the following questions:

Erase All Doc?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC. (See PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

Remote Retrieval 9

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 9

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu, 2, 4, 2.

Remote Fax Opt

2.Remote Access

b Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

Note

Do not use the same code as your Remote Activation Code (l 5 1 (l 9 1 for New Zealand)) or Remote Deactivation Code (# 5 1 (# 9 1 for New Zealand)). (See Operation from extension telephones on page 51.)

c Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step b to restore the inactive setting (---l) and press OK.

Page 72

Chapter 9

Using your Remote Access Code 9

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds. This function may not be available in some countries e.g. Australia.

Page 73

Remote fax options (Monochrome only)

Remote Fax commands 9

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear 4 Fax Forwarding number 6 Fax Storage

three short beeps, the change was not accepted because

something has not been set up (for example, a Fax

Forwarding number has not been registered). You can

Changing your Fax Forwarding number on page 64.) Once

you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 64.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes or voice messages. If yes, you will hear one long

beep. If no, you will hear three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Page 74

Chapter 9

Retrieving fax messages 9

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 9

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 when you have finished. f Hang up after you hear your machine

beep.

Page 75

Printing Reports 10

Fax reports 10

You need to set up the Transmission Verification Report and Journal Period using the Menu key.

Transmission Verification Report 10

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with ERROR in the RESULT column.

Note

If you choose On+Image or Off+Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real time transmission on page 32.)

a Press Menu, 2, 3, 1. b Press a or b to choose Off+Image, On,

On+Image or Off. Press OK.

c Press Stop/Exit.

Fax Journal (activity report) 10

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 66. The default setting is Every 50 Faxes.

a Press Menu, 2, 3, 2. b Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

c Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

d Press Stop/Exit.

Page 76

Chapter 10

Reports 10

The following reports are available:

1.XMIT Verify

Prints a Transmission Verification Report for your last transmission.

2.Help List

A help list showing how to program your machine.

3.Quick Dial

Lists names and numbers stored in the One Touch and Speed Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

5.User Settings

Lists your settings.

6.Network Config

Lists your Network settings.

How to print a report 10

a Press Menu, 6. b Do one of the following:

 Press a or b to choose the report you

want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Mono Start. d Press Stop/Exit.

Page 77

Polling 11

Polling overview 11

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 11

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 11

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Press a or b to choose Standard.

Press OK.

d Enter the fax number you are polling.

Setup to receive polling with secure code 11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Press a or b to choose Secure.

Press OK.

d Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

e Press Mono Start or Colour Start.

Page 78

Chapter 11

Setup to receive delayed polling 11

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

Sequential polling (Monochrome only) 11

Sequential polling lets you request documents from several fax machines in one operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6.

Setup Receive

6.Polling RX

c Press a or b to choose Standard,

Secure or Timer.

Press OK.

d Do one of the following:

 If you chose Standard, go to

step e.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

 If you chose Secure, enter a four-

digit number, press OK, go to step e.

 If you chose Timer, enter the time

(24-hour format) you want to begin polling and press OK, go to step e.

e Specify the destination fax machines,

which you wish to poll by using Speed Dial, One Touch, Search, a Group or the dial pad. You must press OK between each location.

f Press Mono Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 33.

Page 79

Polling

Polled transmit (Monochrome only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 33.)

Setup for polled transmit 11

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose Standard.

Press OK.

e The LCD shows:

1.Yes 2.No

Setup for polled transmit with

secure code 11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f The LCD shows:

1.Yes 2.No

g Press 2 and press Mono Start. f Press 2 and press Mono Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the following options.

 Press 1 to send another page.

Go to h.

 Press 2 or Mono Start to store the

document for sending.

h Place the next page on the scanner

glass, press OK. Repeat g and h for each additional page.Your machine will automatically send the fax.

Page 80

Chapter 11

Page 81

Section III

Copy III

Making copies 72

Page 82

Making copies 12

How to copy 12

Entering Copy mode 12

Press (Copy) to enter Copy mode. The default setting is Fax. You can change the

number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 21.)

The LCD shows the default copy setting:

Plain A4 100% Normal 01

Making a single copy 12

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 17.)

c Press Mono Start for B&W copy or

Colour Start for colour copy.

Making multiple copies 12

You can make up to 99 copies in one print run.

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 17.)

c Use the dial pad to enter the number of

copies (up to 99).

d Press Mono Start for B&W copy or

Colour Start for colour copy.

1 Copy Ratio

2 Quality

3 No. of Copies

4 Paper Size

5 Paper Type

Note

To sort your copies, press the Options key. (See Sorting copies using the ADF on page 76.)

Stop copying 12

To stop copying, press Stop/Exit.

Page 83

Making copies

Copy keys 12

When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys.

The machine returns to its default settings 1 minute after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 21.

Note

You can save some of the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.

Changing copy speed and

quality 12

You can choose from a range of quality

settings. The default setting is Normal.

To temporarily change the quality setting,

follow the instructions below:

Press

and a or b

Normal Normal is the

recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

Fast Fast copy speed

and lowest ink consumption. Use to save time printing documents to be proof-read, large documents or many copies.

Best Use best mode to

copy precise images such as photographs. This provides the highest resolution and the slowest speed.

a Make sure you are in Copy mode .

b Load your document.

c Use the dial pad to enter the number of

copies (up to 99).

d Press Quality.

e Press a or b to choose Normal, Best or

Fast. Press OK.

f Press Mono Start or Colour Start.

Page 84

Chapter 12

To change the default setting, follow the instructions below:

a Press Menu, 3, 1.

Copy

1.Quality

b Press a or b to choose Normal, Best or

Fast. Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied 12

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set. If you use Fit to Page, use the scanner glass.

Press

and a or b

Fit to Page

Custom(25-400%)

198% 10x15cmiA4

186%10x15cmiLTR

142% A5iA4

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

69% A4iA5

47% A4i10x15cm

To enlarge or reduce the next copy follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce. e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Press a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.) Press OK.

f Press Mono Start or Colour Start.

Note

• Enlarge/Reduce is not available with Page Layout.

• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• Fit to Page is not available for a Legal size document.

Page 85

Making copies

Copy options 12

Press Menu

selection

Press

and a or b

Paper Type

Paper Size

Brightness Contrast - nnonn +77

Stack/Sort

Options

Plain Paper

Inkjet Paper

Brother BP71

Other Glossy

Transparency

10(W) x 15(H)cm

Letter

Legal

- nnonn +77

Stack

Page

Important

 Make sure paper size is set to Letter

or A4.

 You cannot use the Enlarge/Reduce and

Stack/Sort settings with the N in 1 and Poster features.

 If you are producing multiple colour

copies, N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

Sort

Page Layout

No. of Copies

Off(1 in 1)

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster(3 x 3)

No. of Copies: 01

(01 - 99)

Making N in 1 copies or a poster (Page Layout)

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

d Press Options and a or b to choose

Page Layout. Press OK.

e Press a or b to choose Off(1 in 1),

2in1(P), 2in1(L), 4in1(P), 4in1(L) or Poster(3 x 3).

Press OK.

f Press Mono Start or Colour Start to

scan the document. If you placed the document in the ADF

or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

Page 86

Chapter 12

h Put the next page on the scanner glass.

Press OK. Repeat g and h for each page of the layout.

Set Next Page Then Press OK

i After all the pages have been scanned,

press 2 to finish.

If you are copying from the ADF, insert the document face up in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (L)

 Poster (3x3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF 12

You can sort multiple copies. Pages will be sorted in the order 321, 321, 321, and so on.

 4 in 1 (P)

 4 in 1 (L)

If you are copying from the scanner glass, place your document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Mono Start or Colour Start.

Note

• Sort is not available with Page Layout Options.

• Sort is not available with Fit to Page.

 4 in 1 (P)

Page 87

Making copies

Adjusting Brightness 12

To temporarily change the brightness setting, follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Brightness. Press OK.

Brightness

-nnonn+ e

e Press a or b to make a lighter or darker

copy. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

Adjusting Contrast 12

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Contrast. Press OK.

Contrast

-nnonn+ e

e Press a or b to change the contrast.

Press OK.

f Press Mono Start or Colour Start. a Press Menu, 3, 2. b Press a or b to make a lighter or darker

copy. Press OK.

c Press Stop/Exit.

To change the default setting follow the

instructions below:

a Press Menu, 3, 3.

Copy

3.Contrast

b Press a or b to change the contrast.

Press OK.

c Press Stop/Exit.

Page 88

Chapter 12

Paper Options 12

Paper Type 12

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Paper Type. Press OK.

e Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

f Press Mono Start or Colour Start.

Note

To change the default paper type setting see Paper Type on page 21.

Paper Size 12

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo 10cm × 15cm paper.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Paper Size. Press OK.

e Press a or b to choose the size of paper

you are using Letter, Legal, A4, A5 or 10(W) x 15(H)cm. Press OK.

f Press Mono Start or Colour Start.

Note

To change the default paper size setting see Paper Size on page 21.

Page 89

Section IV

Direct Photo Printing

Printing photos from a memory card or USB Flash memory drive

Printing photos from a camera 91

Page 90

Printing photos from a memory

card or USB Flash memory drive

PhotoCapture Center™ Operations

Printing from a memory card or USB Flash memory drive without a PC 13

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or USB Flash Memory drive. (See How to print from a memory card or USB Flash memory drive on page 83.)

Scanning to a memory card or

Using a memory card or USB

Flash memory drive 13

Your Brother machine has media drives (slots) for use with the following, popular

digital camera media: CompactFlash

Memory Stick SDHC, xD-Picture Card™ and a USB Flash memory drive.

CompactFlash

, Memory Stick Pro™, SD,

Memory Stick

Memory Stick Pro™

USB Flash memory drive without a PC 13

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 89.)

Using PhotoCapture Center™ from your computer 13

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.

(See PhotoCapture Center™ for Windows or Remote Setup & PhotoCapture Center™

for Macintosh on the CD-ROM.)

in the Software User's Guide

SD, SDHC xD-Picture Card™

22 mm or less

11 mm or less

USB Flash memory

drive

 miniSD™ can be used with a miniSD™

adapter.

 microSD™ can be used with a microSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Memory Stick Micro(M2) can be used with

a Memory Stick Micro(M2) adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Page 91

Printing photos from a memory card or USB Flash memory drive

Memory cards or a USB Flash memory drive folder structure13

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center™ printing must be

performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

 The machine can read up to 999 files on a

memory card or USB Flash memory drive.

 CompactFlash  This product supports xD-Picture Card™

Type M / Type M Capacity).

 This product supports SDHC.  The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF printing on page 85.)

Type II is not supported.

/ Type H (Large

Please be aware of the following:

 When printing Print Index or Print Images,

the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

 (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

 (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted

by Windows

Page 92

Chapter 13

Getting started 13

Firmly put a memory card or USB Flash memory drive into the correct slot.

1 2 3 4

1 USB Flash memory drive

2 CompactFlash

3 SD, SDHC

4Memory Stick

5 xD-Picture Card™

, Memory Stick Pro™

The Photo Capture key indications

 Photo Capture light is on, the memory

card or USB Flash memory drive is correctly inserted.

 Photo Capture light is off, the memory

card or USB Flash memory drive is not correctly inserted.

 Photo Capture light is blinking, the

memory card or USB Flash memory drive is being read or written to.

CAUTION

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive (slot) or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive (the

Photo Capture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time so do not put more than one device in the slots.

Page 93

Printing photos from a memory card or USB Flash memory drive

How to print from a memory card or USB Flash memory drive

Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card or USB Flash memory drive:

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot. For example, the LCD will show the following message:

SD Card Active Press PhotoCa...

b Press Photo Capture. For DPOF

printing, see DPOF printing on page 85.

c Press a or b to choose Print Index.

Press OK.

d Press Colour Start to start printing the

index sheet. Make a note of the image number you want to print. See Print Index (Thumbnails) on page 83.

e To print images press a or b to choose

Print Images in c and then press OK. (See Printing Images on page 84.)

f Enter the image number and press OK.

Print Index (Thumbnails) 13

The PhotoCapture Center™ assigns

numbers for images (such as No.1, No.2,

No.3, and so on).

The PhotoCapture Center™ uses these

numbers to identify each picture. You can

print a thumbnail page to show all the pictures

on the memory card or USB Flash memory

drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line or 5 Images/Line. Press OK.

g Press Colour Start to start printing.

5 Images/Line 6 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

Page 94

Chapter 13

d Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

e Press a or b to choose the paper size

you are using, Letter or A4. Press OK.

f Press Colour Start to print.

Printing Images 13

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

b Print the index first. (See Print Index

(Thumbnails) on page 83.)

Press (Photo Capture).

c Press a or b to choose Print Images.

Press OK.

Note

If your memory card contains valid DPOF information, the LCD will show DPOF Print:Yes. See DPOF printing on page 85.

d Enter the image number that you want to

print from the thumbnail index. Press OK.

Enter & OK Key No.:

Note

• Multiple numbers can be entered by using the OK key to separate numbers. For example 1, OK, 3, OK, 6 would print images 1, 3 and 6. The # key can be used to print a range of numbers, for example 1, #, 5 would print all images from 1 to 5.

• You can enter up to 12 characters (including commas) for the image numbers you want to print.

e Do one of the following:

 After you have chosen the images

you want to print, press OK to choose your settings. Go to f.

 If you have already chosen your

settings, press Colour Start.

f Press a or b to choose the type of paper

you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

g Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

 If you choose Letter or A4, go to h.  If you choose another size, go to i.  If you have finished choosing

settings, press Colour Start.

Page 95

Printing photos from a memory card or USB Flash memory drive

h Press a or b to choose the print size,

8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size.

Press OK.

i Do one of the following:

 To choose the number of copies go

to j.

 If you have finished choosing

settings, press Colour Start.

j Enter the number of copies you want.

Press OK.

k Press Colour Start to print.

The printing positions when using A4 are shown below.

8 x 10cm

9 x 13cm

10 x 15cm

DPOF printing 13

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash

Memory Stick SDHC or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

, Memory Stick Pro™, SD,

a Firmly insert the memory cards into the

correct slot.

SD Card Active Press PhotoCa...

13 x 18cm

15 x 20cm

Max. Size

Press (Photo Capture).

b Press a or b to choose Print Images.

Press OK.

c If there is a DPOF file on the card, the

LCD will show:

Select ab &OK DPOF Print:Yes e

The DPOF file on the memory card must be in a valid DPOF format.

d Press a or b to choose

DPOF Print:Yes. Press OK.

e Press a or b to choose the type of paper

you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

Page 96

Chapter 13

f Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

 If you chose Letter or A4, go to g.  If you chose another size, go to h.

g Press a or b to choose the print size,

8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size.

Press OK.

h Press Colour Start to print.

Note

An invalid DPOF file error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem.

For instructions on how to delete or recreate the print order, refer to your camera manufacturer’s support website or accompanying documentation.

PhotoCapture Center™ print settings

These settings will remain until you change them again.

Print speed and quality 13

a Press Menu, 4, 1. b Press a or b to choose Normal or

Photo. Press OK.

c Press Stop/Exit.

Paper Options 13

Paper Type 13

a Press Menu, 4, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

c Press Stop/Exit.

Page 97

Printing photos from a memory card or USB Flash memory drive

Paper and print size 13

a Press Menu, 4, 3. b Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

c If you chose Letter or A4, press a or b to

choose the print size you are using,

8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm , 15 x 20cm or Max. Size.

Press OK.

Example: Printed Position for A4 paper

8 x 10cm

9 x 13cm

10 x 15cm

Adjusting Colour Enhancement 13

You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.

a Press Menu, 4, 4. b Press a or b to choose On or Off.

Press OK. If you chose Off, then go to step e.

c Press a or b to choose 1.Brightness,

2.Contrast, 3.White Balance,

4.Sharpness or 5.Color Density.

Press OK.

d Press a or b to adjust the degree of the

setting. Press OK.

13 x 18cm

15 x 20cm

d Press Stop/Exit.

Max. Size

e Press Stop/Exit.

Note

• White Balance This setting adjusts the hue of the white

areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this setting, you can correct that effect and bring the white areas back to pure white.

• Sharpness This setting enhances the detail of an

image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Colour Density

This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

Page 98

Chapter 13

Cropping 13

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped.

The default setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 88.)

a Press Menu, 4, 5. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Cropping: On 13

Date Print 13

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.

a Press Menu, 4, 7. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Note

The DPOF setting on your camera must be turned off to use Date Print feature.

Cropping: Off 13

Borderless printing 13

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Menu, 4, 6. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Page 99

Printing photos from a memory card or USB Flash memory drive

Scan to a memory card or USB Flash memory drive

You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. For example, the fifth image scanned on July 1, 2009 would be named

01070905.PDF. You can change the colour and quality.

Quality Selectable File

Format

Color 150 dpi JPEG / PDF

d Press a or b to choose

Scan to Media. Do one of the following:

 To change the quality press OK and

go to step e.

 To start scanning press Mono Start

or Colour Start.

e Press a or b to choose the quality, and

then press OK. Do one of the following.

 To change the file type, go to step f.  To start scanning press Mono Start

or Colour Start.

f Press a or b to choose the file type,

choose one of the options below:

 To change the file name press OK

and go to step g.

 To start scanning press Mono Start

or Colour Start.

Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF

a Insert a CompactFlash

Stick xD-Picture Card™ or USB Flash memory drive into your machine.

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.

, Memory Stick Pro™, SD, SDHC,

CAUTION

, Memory

b Load your document.

g The file name is set automatically.

However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press

Mono Start or Colour Start.

c Press (Scan).

Page 100

Chapter 13

Changing the image quality 13

a Press Menu, 4, 0, 1. b Press a or b to choose

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.

Press OK.

c Press Stop/Exit.

Changing the monochrome file format 13

a Press Menu, 4, 0, 2. b Press a or b to choose TIFF or PDF.

Press OK.

c Press Stop/Exit.

Changing the colour file format 13

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems.

 Hub is Unusable.

This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.

 Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

 No File

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

 Out of Memory

a Press Menu, 4, 0, 3. b Press a or b to choose PDF or JPEG.

Press OK.

c Press Stop/Exit.

This message will appear if you are working with images that are too large for the machine's memory.

 Media is Full.

This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.

 Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. (For more information, visit us at http://solutions.brother.com This message will also appear if you connect a broken device to the USB direct interface.

Brother MFC-5490CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Viewing Documentation 1

How to find Scanning instructions 1

How to find Scanning instructions 1

Control panel overview 1

Loading paper and documents 2

Loading paper and other print media

Loading envelopes and post cards 2

About envelopes 2

Removing small printouts from the machine 2

Printable area 2

Acceptable paper and other print media

Recommended print media 2

Handling and using print media 2

Paper capacity of the output paper tray

Choosing the right print media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

General setup 3

Power Save mode 3

Putting your machine in Power Save mode 3

Bringing your machine out of Power Save mode 3

Power Save setting 3

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu

Beeper Volume 3

Speaker Volume 3

Setting Daylight Savings Time

LCD screen 3

Sleep Mode 3

LCD Contrast 3

Security features 4

TX Lock 4

Setting and changing the TX Lock password 4

Setting up the password 4

Changing the password 4

Turning TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Sending a Fax 5

Entering Fax mode 5

Faxing from the ADF 5

Faxing from the scanner glass5

Faxing Letter size documents from the scanner glass 5

Colour fax transmission 5

Broadcasting (Monochrome only)

Cancelling a fax in progress 5

Cancelling a Broadcast in progress 5

Additional sending operations

Sending faxes using multiple settings 5

Contrast 5

To change the default fax resolution 5

Changing fax resolution 5

To change the fax resolution for the next fax

Dual access (Monochrome only) 5

Real time transmission 5