Brother MFC-5460CN, MFC-5860CN User Manual 2

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USER’S GUIDE

MFC-5460CN MFC-5860CN

Version A

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-5460CN and MFC-5860CN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

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By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Section I General

1 General Information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing Documentation...................................................................................3

Control panel overview ..........................................................................................6

2 Loading documents and paper 8

Loading documents ...............................................................................................8

Using the ADF .................................................................................................8

Using the scanner glass ..................................................................................9

Scannable area .............................................................................................10

Acceptable paper and other media......................................................................10

Recommended media ...................................................................................11

Handling and using media .............................................................................11

Choosing the right media...............................................................................12

Loading paper, envelopes and other media .......................................................14

Loading paper and other media.....................................................................14

Loading paper in paper tray#2 (MFC-5860CN only) .....................................16

Loading envelopes and post cards ................................................................18

Printable Area................................................................................................20

3 General setup 21

Power Save mode ...............................................................................................21

Putting your machine in Power Save mode...................................................21

Bringing your machine out of Power Save mode ..........................................21

Power Save setting........................................................................................21

Mode Timer..........................................................................................................22

Paper settings......................................................................................................22

Paper Type ....................................................................................................22

Paper Size .....................................................................................................23

Tray use in Fax mode (MFC-5860CN only)...................................................23

Tray use in Copy mode (MFC-5860CN only) ................................................24

Volume Settings...................................................................................................24

Ring Volume ..................................................................................................24

Beeper Volume..............................................................................................24

Speaker Volume ............................................................................................25

Setting Daylight Saving Time...............................................................................25

4 Security features 26

TX Lock ...............................................................................................................26

Setting and changing the TX Lock password................................................26

Turning the TX Lock on/off ............................................................................27

Section II Fax

5 Sending a fax 30

Entering Fax mode ..............................................................................................30

Faxing from the ADF ....................................................................................30

Faxing from the scanner glass ......................................................................30

Faxing Letter size documents from the scanner glass ..................................31

Colour fax transmission.................................................................................31

Cancelling a fax in progress..........................................................................31

Broadcasting (Monochrome only)........................................................................31

Cancelling a Broadcast in progress...............................................................32

Additional sending operations..............................................................................32

Sending faxes using multiple settings ...........................................................32

Contrast.........................................................................................................33

Changing Resolution .....................................................................................33

Dual access (Monochrome only) ...................................................................34

Real time transmission ..................................................................................34

Overseas Mode .............................................................................................34

Delayed Fax(Monochrome only) ...................................................................35

Delayed Batch Transmission (Monochrome only)........................................35

Checking and cancelling waiting jobs............................................................35

Sending a fax manually .................................................................................36

Out of Memory message...............................................................................36

6 Receiving a Fax 37

Receive modes ....................................................................................................37

Choosing the Receive Mode .........................................................................37

Using receive modes ...........................................................................................38

Fax only.........................................................................................................38

Fax/Tel...........................................................................................................38

Manual...........................................................................................................38

External TAD .................................................................................................38

Receive mode settings ........................................................................................38

Ring Delay.....................................................................................................38

F/T Ring Time (Fax/Tel mode only)...............................................................39

Fax Detect .....................................................................................................39

Additional receiving operations............................................................................40

Printing a reduced incoming fax ....................................................................40

Receiving faxes into memory ........................................................................40

Printing a fax from the memory .....................................................................40

iii

7 Telephone and External devices 41

Voice Operations .................................................................................................41

Tone or pulse (Not available in New Zealand) ..............................................41

Fax/Tel mode ................................................................................................41

Fax/Tel mode in Power Save condition .........................................................41

Phone line services..............................................................................................41

Do you have Voice Mail?...............................................................................41

Telephone Service for Australia...........................................................................42

Telstra

Caller ID.........................................................................................................44

How Does the Caller ID Work?......................................................................44

The Caller ID is Stored in Your Machine Memory .........................................44

Viewing Caller ID List ....................................................................................45

Telephone Service for New Zealand ...................................................................45

FaxAbility.......................................................................................................45

Caller ID.........................................................................................................46

How Does the Caller ID Work?......................................................................47

Viewing Caller ID List ....................................................................................47

Telephone Service for Some Countries...............................................................48

Distinctive Ring (For Singapore and Hong Kong)..........................................48

Caller ID (For Singapore and Hong Kong) ....................................................49

Viewing Caller ID List ....................................................................................49

Connecting an external TAD (telephone answering device)................................50

Connections...................................................................................................50

Recording an outgoing message (OGM) on an external TAD .......................50

Multi-Line connections (PABX) .....................................................................51

External and extension phones ...........................................................................51

Connecting an external or extension telephone ............................................51

Operation from extension telephones............................................................52

If you answer a call and no one is on the line:...............................................52

Using remote codes.......................................................................................52

FaxStream® Duet® (Distinctive Ring)..............................................42

8 Dialling and storing numbers 53

How to Dial ..........................................................................................................53

Manual dialling...............................................................................................53

Speed-Dialling ...............................................................................................53

Search ...........................................................................................................53

Fax Redial .....................................................................................................54

Storing numbers ..................................................................................................54

Storing a pause .............................................................................................54

Storing Speed-Dial numbers .........................................................................54

Changing Speed-Dial names or numbers .....................................................55

Setting up groups for broadcasting................................................................55

Combining Quick-Dial numbers.....................................................................56

9 Remote fax options 57

Fax Forwarding....................................................................................................57

Fax Storage.........................................................................................................57

PC Fax Receive...................................................................................................58

Changing Remote Fax Options ...........................................................................59

Turning off Remote Fax Options..........................................................................59

Remote Retrieval.................................................................................................60

Setting a Remote Access Code.....................................................................60

Using your Remote Access Code..................................................................60

Retrieving fax messages ...............................................................................61

Changing your Fax Forwarding number........................................................61

Remote fax commands........................................................................................62

10 Printing Reports 63

Fax reports...........................................................................................................63

Transmission Verification Report...................................................................63

Fax Journal (activity report) ...........................................................................63

Reports................................................................................................................64

How to print a report......................................................................................64

11 Polling 65

Polling overview...................................................................................................65

Polling receive .....................................................................................................65

Setup to receive polling .................................................................................65

Setup to receive polling with a secure code ..................................................65

Setup to receive delayed polling....................................................................66

Sequential polling ..........................................................................................66

Polled transmit (Monochrome only) .....................................................................67

Setup for polled transmit................................................................................67

Setup for polled transmit with secure code....................................................67

Section III Copy

12 Making copies 70

How to copy.........................................................................................................70

Entering Copy mode......................................................................................70

Making a single copy .....................................................................................70

Making multiple copies ..................................................................................70

Stop copying..................................................................................................70

Copy keys............................................................................................................71

Changing copy speed and quality .................................................................71

Enlarging or reducing the image copied ........................................................72

Copy options..................................................................................................73

Paper options ................................................................................................76

Section IV Direct Photo Printing

13 Printing photos from a memory card 78

PhotoCapture Center™Operations......................................................................78

Printing from a memory card without a PC....................................................78

Scanning to a memory card without a PC .....................................................78

Using PhotoCapture Center™ from your computer.......................................78

Using memory cards......................................................................................78

Memory card folder structure.........................................................................79

How to print from a memory card ........................................................................80

Printing the thumbnail index ..........................................................................81

Printing Images..............................................................................................81

DPOF printing................................................................................................82

PhotoCapture Center™ print settings..................................................................83

Print quality....................................................................................................83

Paper Options................................................................................................83

Adjusting Brightness, Contrast and Colour....................................................84

Cropping ........................................................................................................85

Borderless printing.........................................................................................85

Scan to Card........................................................................................................85

Changing the image quality ...........................................................................86

Changing the black & white file format ..........................................................86

Changing the colour file format......................................................................86

Understanding the Error Messages .....................................................................86

14 Printing photos from a camera with PictBridge 87

Before Using PictBridge.......................................................................................87

PictBridge requirements ................................................................................87

Using PictBridge ..................................................................................................87

Setting your digital camera............................................................................87

Printing Images....................................................................................................88

DPOF printing................................................................................................88

Understanding the Error Messages .....................................................................88

Section V Software

15 Software and Network features 90

Section VI Appendixes

A Safety and Legal 92

Choosing a location.............................................................................................92

To use the machine safely...................................................................................93

IMPORTANT-For Your Safety.......................................................................96

LAN connection .............................................................................................96

Important Information for Australia ......................................................................97

Important safety instructions..........................................................................97

Important Information for New Zealand...............................................................98

Important Safety Instructions.........................................................................98

Important Information for Some Countries.........................................................101

Important Safety Instructions.......................................................................101

Legal limitations for copying ........................................................................103

Trademarks........................................................................................................104

B Troubleshooting and Routine Maintenance 105

Troubleshooting .................................................................................................105

If you are having difficulty with your machine..............................................105

Error messages ...........................................................................................111

Transferring your faxes or Fax Journal report .............................................114

Document jam .............................................................................................115

Printer jam or paper jam ..............................................................................116

Dial Tone detection......................................................................................118

Compatibility................................................................................................118

Routine maintenance.........................................................................................119

Replacing the ink cartridges ........................................................................119

Cleaning the outside of the machine ...........................................................121

Cleaning the scanner...................................................................................122

Cleaning the machine printer platen............................................................122

Cleaning the paper pick-up roller.................................................................123

Cleaning the print head ...............................................................................123

Checking the print quality ............................................................................124

Checking the printing alignment ..................................................................125

Checking the ink volume .............................................................................125

Machine Information..........................................................................................126

Checking the serial number.........................................................................126

Packing and shipping the machine ....................................................................126

C Menu and Features 128

On-screen programming....................................................................................128

Menu table...................................................................................................128

Memory storage...........................................................................................128

Menu keys .........................................................................................................128

Menu Table........................................................................................................130

Entering Text .....................................................................................................139

vii

D Specifications 140

General..............................................................................................................140

Print media.........................................................................................................142

Fax.....................................................................................................................143

Copy ..................................................................................................................144

PhotoCapture Center™ .....................................................................................145

PictBridge ..........................................................................................................145

Scanner .............................................................................................................146

Printer ................................................................................................................147

Interfaces ...........................................................................................................147

Computer requirements.....................................................................................148

Consumable items.............................................................................................149

Network (LAN)...................................................................................................149

E Glossary 150

FIndex 153

viii

Section I

General I

General Information 2 Loading documents and paper 8 General setup 21 Security features 26

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier

New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to

prevent possible personal injury. Electrical Hazard icons alert you to

possible electrical shock. Cautions specify procedures you

must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

General Information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner, and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guide.

If you have not installed the software, you can find the documentation by following the instructions below:

) 1

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows

program from the root directory of the Brother CD-ROM.

Explorer to run the setup.exe

d Click User’s Guide to view the

Software User’s Guide and Network User’s Guide in HTML

format.

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Windows Professional and Windows

 ControlCenter3

(For Windows Professional and Windows

 Network Scanning

PaperPort

 The complete ScanSoft® Paper Port® SE

with OCR User’s Guide can be viewed from the Help selection in the ScanSoft Paper Port

98/98SE/Me/2000

XP)

98/98SE/Me/2000

XP)

SE with OCR User’s Guide

SE with OCR application.

Viewing Documentation

(For Macintosh

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM drive. The following window will appear.

) 1

. Insert the

b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the

Software User’s Guide and Network User’s Guide in HTML

format.

e Click the documentation you want to

read.

 Software User's Guide

 Network User's Guide

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Mac OS

 ControlCenter2

(For Mac OS

 Network Scanning

(For Mac OS

Presto!

PageManager® User’s Guide

 Instructions for scanning directly from

Presto! Presto!

can be viewed from the Help selection in the Presto!

X 10.2.4 or greater)

PageManager®. The complete

PageManager® User’s Guide

PageManager® application.

General Information

Chapter 1

Control panel overview1

MFC-5460CN 1

10 9

24563

MFC-5860CN 1

10 9

24563

Note

Most of the illustrations in this User’s Guide show the MFC-5460CN.

General Information

1 Fax keys:

 Hook

Press before dialing if you want to make sure a fax machine answers, and then press Start.

Also press this key after you pick up the handset of an external telephone during the F/T ring (fast double ring).

 Redial/Pause

Redials the last number called. It also inserts a pause when programming a quick dial numbers.

 Resolution

Lets you temporarily change the resolution when sending a fax.

2 Copy keys (Temporary settings):

 Options

Lets you temporarily change multiple copy settings when in copy mode.

 Quality

Lets you temporarily change the quality setting.

 Enlarge/Reduce

Lets you temporarily enlarge or reduce copies depending on the ratio you choose.

 Paper Type (MFC-5460CN only)

Lets you choose which type of paper you want to use for the next copy.

 Tray Select (MFC-5860CN only)

Lets you choose which tray you want to use for the next copy.

3Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone (not available in New Zealand).

4 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 Photo Capture

Lets you access PhotoCapture Center™ mode.

5 Menu keys:

 Menu

Lets you access the main menu.

 a Search/Speed Dial

Lets you look up and dial numbers that are stored in the memory.

 Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

 d

Press to scroll backward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Clear/Back

Press to cancel the current setting, and go back to the previous menu.

 OK

Lets you choose a setting, or select an item.

6 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

7 Power Save

Lets you put the machine into Power Save mode (all the lights will extinguish).

8 Stop/Exit

Stops an operation or exits from a menu.

9 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

10 Ink Management

Lets you clean the print head, print a test page to check the print quality, and check the available ink volume.

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass (Flatbed).

Using the ADF 2

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard

80 g/m pages before putting them in the ADF.

Recommended environment 2

Document Sizes and Weight Supported 2

(20 lb) paper and always fan the

Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper:

80 g/m

A4 (20 lb LTR)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric with ADF. Instead use the scanner glass (Flatbed).

 Make sure documents written with ink are

a Unfold the ADF Document Support.

CAUTION

completely dry.

Length: 148 to 355.6 mm

(5.8 to 14 in.)

Width: 148 to 215.9 mm

(5.8 to 8.5 in.)

Weight:

64 to 90 g/m

(17to24lb)

b Fan the pages well. Make sure you put

the documents face up, top edge first in the ADF until you feel them touch the feed roller.

c Adjust the paper guides to fit the width of

your documents.

Loading documents and paper

d Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

a Lift the document cover. b Using the document guidelines on the

left, center the document face down on the scanner glass.

Using the scanner glass 2

You can use the scanner glass to fax, copy, or scan pages of a book, one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm (11.7 in.) Width: Up to 215.9 mm (8.5 in.) Weight: Up to 2 kg (4.4 lb)

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

c Close the document cover.

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

CAUTION

Chapter 2

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

Usage Document

Size

Fax Letter 3 mm

A4 3 mm

Copy Letter 3 mm

A4 3 mm

Scan Letter 3 mm

A4 3 mm

Top (1)

Bottom (2)

(0.12 in.)

Left (3)

Right (4)

4 mm (0.16 in.)

1 mm (0.04 in.)

3 mm (0.12 in.)

0 mm (0 in.)

Acceptable paper and other media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use the Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the correct media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu (See Paper Type on page 22).

 When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the glossy paper on top of the instruction sheet.

 When you use transparencies or glossy

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Loading documents and paper

Recommended media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy Photo BP61GLA A4 Inkjet (Matte) BP60MA 10 x 15 cm Glossy BP61GLP

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 2 mm (0.08 in.) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.

 Transparencies or glossy paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Chapter 2

Choosing the right media 2

Paper type and size for each operation for paper tray 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm

(7 1/4 × 10 1/2 in.) JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) – – – Yes Post Card 1 100 × 148 mm (3.9 × 5.8 in.) – – – Yes Post Card 2

(Double)

Envelopes C5

Envelope DL

Envelope COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes JE4

Envelope

Transparencies

Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

––– Yes

Printer

Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

(MFC-5460CN)

Plain Paper (MFC-5860CN)

64 to 120g/m

(17 to 32 lb)

0.08 to 0.15 mm (0.003 to 0.006 in.)

(Tray #1) Plain Paper

(Tray #2)

64 to 105 g/m

(17 to 28 lb)

0.08 to 0.15 mm (0.003 to 0.006 in.)

Plain Paper Inkjet Paper

Glossy Paper

64 to 200 g/m

Up to 220 g/m

(17 to 53 lb)

0.08 to 0.25 mm (0.003 to 0.01 in.) 20

Up to 0.25 mm (Up to 0.01 in.) 20

(Up to 58 lb)

Cards Photo Card

Up to 240 g/m

Up to 0.28 mm (Up to 0.01 in.) 20

(Up to 64 lb)

Index Card

Up to 120 g/m

Up to 0.15 mm (Up to 0.006 in.) 30

(Up to 32 lb)

Post Card

Up to 200 g/m

Up to 0.23 mm (Up to 0.01 in.) 30

(Up to 53 lb)

Envelopes

75 to 95 g/m

(20 to 25 lb)

Up to 0.52 mm (Up to 0.02 in.) 10

Transparencies – – 10

100

2502

Up to 50 sheets for Legal size paper 80 g/m2 (20 lb). Up to 100 sheets of 80 g/m

Up to 250 sheets of 80 g/m2 (20 lb) paper.

(20 lb) paper.

Chapter 2

Loading paper, envelopes and other media

Note

• For Tray#2, see Loading paper in paper tray#2 (MFC-5860CN only) on page 16.

• If you are using Auto Select (MFC-5860CN only), after refilling the paper tray you should open and close the scanner cover to reset the machine.

Loading paper and other media 2

a Pull the paper tray completely out of the

machine. If the paper support flap is open, close it and lift the output paper tray cover (1).

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides with

both hands to fit the paper. Make sure the paper side guides touch the sides of the paper.

Loading documents and paper

f Close the output paper tray cover.

g Slowly push the paper tray completely

into the machine.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

h While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Do not use the paper support flap for Legal paper.

Chapter 2

Loading paper in paper tray#2 (MFC-5860CN only) 2

Note

You can only use plain paper sizes Letter, Legal, A4, Executive or JIS B5 in Tray#2.

a Pull the paper tray completely out of the

machine.

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size. Make sure that the triangular marks on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

Note

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

Loading documents and paper

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1).

Note

When you put the paper into the paper tray, slide the paper in making sure that it touches the paper length guide (1) first, then gently lower the other end of the paper.

f Push the paper tray firmly back into the

machine.

Note

If you are using the paper tray you should open and close the scanner cover to reset the machine.

Auto Select

, after refilling

e Gently adjust the paper side guides with

both hands to fit the paper. Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Chapter 2

Loading envelopes and post cards 2

Loading envelopes 2

 Use envelopes that weigh from 75 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

Do not use any of the following types of envelopes, as they will cause paper feed problems:

• If they are of a baggy construction.

• That are embossed (have raised writing

• That have clasps or staples.

• That are pre-printed on the inside.

(20 to 25 lb).

CAUTION

on them).

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘double-feeding,’ put one envelope in the paper tray at a time.

Glue Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

b Put the envelopes or post cards into the

paper tray with the address side down and the leading edge in first as shown in the illustration. Press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

Loading documents and paper

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your

application.

Removing small printouts from the

machine

When the machine ejects small paper onto the output paper tray, you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Chapter 2

Printable Area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)

Note

The Borderless feature is not available for envelopes.

General setup 3

Power Save mode 3

When the machine is idle, you can put the machine into Power Save mode by pressing the

Power Save

telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on you want to do other operations, you must take the machine out of Power Save mode.

Note

• If you have connected an external telephone or TAD, it is always available.

• You can retrieve faxes using Remote Retrieval (See page 60.) if you are away from your machine.

• With the machine in Power Save Mode all lights will extinguish.

Putting your machine in Power Save mode 3

a Press Power Save key.

The LCD light goes off.

Bringing your machine out of Power Save mode 3

a Press Power Save key.

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available.

key. You can still receive

page 21

. If

Power Save setting 3

You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.

a Press Menu, 1, 6. b Press a or b to choose

Fax Receive:On, or Fax Receive:Off.

Press OK.

c Press Stop/Exit.

On/Off setting

Fax Receive: On

(default)

Fax Receive: Off

Should be set before you switch off the machine.

You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

Receive mode

Fax Only

External

TAD

Manual

Fax/Tel

— No machine operations

Available operations

Fax Receive Fax Detect

Delayed Fax Remote Fax Options Remote Retrieval

 You cannot receive

a fax with

Mono Start or Colour Start.

Fax Detect Delayed Fax

 You cannot receive

a fax with

Mono Start or Colour Start.

will be available other than cleaning the print head.

Chapter 3

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode (default). If you choose Off, the machine stays in the mode you used last.

a Press Menu, 1, 1. b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

c Press Stop/Exit.

Note

• The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

• (MFC-5860CN only) You can only use plain paper in Tray#2.

General setup

Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

(MFC-5460CN)

a Press Menu, 1, 3. b Press a or b to choose Letter,

Legal, A4, A5 or 10x15cm. Press OK.

c Press Stop/Exit.

(MFC-5860CN)

a Press Menu, 1, 3. b Press a or b to choose Tray#1 or

Tray#2. Press OK.

 For Tray#1, press a or b to choose

Letter, Legal, A4, A5 or 10x15cm.

Tray use in Fax mode (MFC-5860CN only) 3

You can change the default tray the machine will use for printing received faxes.

Auto Select will allow your machine to take paper from Tray#1 first, or from Tray#2 if:

 Tray#1 is out of paper.

 Tray#2 is set to a different paper size that

is more suitable for the received faxes.

 Both trays are using the same size paper

and Tray#1 is not set to use plain paper.

a Press Menu, 1, 9. b Press a or b to choose Tray#1 Only,

Tray#2 Only or Auto Select.

Press OK.

c Press Stop/Exit.

Note

You can only use plain paper sizes Letter, Legal or A4 in Tray#2.

 For Tray#2, press a or b to choose

Letter, Legal, or A4. Press OK.

c Press Stop/Exit.

Chapter 3

Tray use in Copy mode (MFC-5860CN only) 3

You can change the default tray the machine will use for printing copies.

If both trays are set to the same size and type of paper, Auto Select will let your machine take from Tray#1 first, then take from Tray#2 if Tray#1 runs out of paper.

To change the default settings follow the instructions below:

a Press Menu, 1, 8. b Press a or b to choose Tray#1 Only,

Tray#2 Only or Auto Select. Press OK.

c Press Stop/Exit.

Note

You can only use plain paper sizes Letter, Legal or A4 in Tray#2.

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from Off to High.

While in Fax mode , press d or c to adjust the volume level. The LCD shows

the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu 3

a Press Menu, 1, 4, 1. b Press a or b to choose Off, Low, Med

or High. Press OK.

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from Off to High.

a Press Menu, 1, 4, 2. b Press a or b to choose Off, Low, Med

or High. Press OK.

c Press Stop/Exit.

General setup

Speaker Volume 3

You can choose a range of speaker volume levels, from Off to High.

a Press Menu, 1, 4, 3. b Press a or b to choose Off, Low, Med

or High. Press OK.

c Press Stop/Exit.

Setting Daylight Saving Time

You can set the machine to change for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting.

a Press Menu, 1, 5. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

 Receiving faxes  Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

While TX Lock is On, the following operations are NOT available:

 Sending faxes  Copying  PC printing  Scanning  PhotoCapture

Setting and changing the TX Lock password 4

Setting up the password 4

Note

• If you forget the TX Lock password, please call your Brother dealer or Brother Customer Service for service.

• If you have already set the password, you will not need to set it again.

a Press Menu, 2, 0, 1. b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:,

re-enter the password. Press OK.

d Press Stop/Exit.

Security features

Changing the TX Lock password 4

a Press Menu, 2, 0, 1. b Press a or b to choose

Set Password. Press OK.

c Enter a 4-digit number for the current

password. Press OK.

d Enter a 4-digit number for the new

password. Press OK.

e When the LCD shows Verify:,

re-enter the password. Press OK.

f Press Stop/Exit.

Turning the TX Lock on/off 4

Turning TX Lock on 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu. b Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Chapter 4

Section II

Fax II

Sending a fax 30 Receiving a Fax 37 Telephone and External devices 41 Dialling and storing numbers 53 Remote fax options 57 Printing Reports 63 Polling 65

Sending a fax 5

Entering Fax mode 5

To enter fax mode, press (Fax), and the key will glow green.

Faxing from the ADF 5

a Make sure you are in Fax mode .

b Put the document face up in the ADF. c Dial the fax number. d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the document will be sent in real time.

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Make sure you are in Fax mode .

Load your document on the scanner glass.

c Dial the fax number. d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts scanning and sending the document.

e Do one of the following:

 To send a single page, press 2 to

choose No. (or press Mono Start again).

The machine starts sending the document.

 To send more than one page, press

1 to choose Yes and go to step f.

f Put the next page on the scanner glass.

Press OK. The machine starts scanning the page. (Repeat step e and step f for each additional page.)

Note

If the memory is full and you are faxing a single page, it will be sent in real time.

Sending a fax

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 0. c Press a or b to choose Letter.

Press OK.

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups (See Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Make sure you are in Fax mode .

b Load your document. c Enter a number. Press OK.

You can use either a Speed-Dial, a Group, or a manually entered number using the dial pad.

d Repeat step c until you have entered

all the fax numbers you wish to broadcast to.

page 55

.),

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press Stop/Exit.

e Press Mono Start.

Note

• If you did not use up any of the numbers for Groups or access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 150 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access (See page 34.).

• Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Chapter 5

Cancelling a Broadcast in progress 5

a Press Menu, 2, 6.

The LCD will show the fax number being dialled.

b Press OK.

The LCD will show the job number:

XXXXXXXXX

1.Clear 2.Exit

c Press 1 to clear.

The LCD will then show the Broadcast job number and 1.Clear 2.Exit.

d To cancel the Broadcast, press 1. e Press Stop/Exit.

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission.

a Make sure you are in Fax mode .

b Load your document. c Choose a setting you want to change.

Press OK.

d Choose one of the options below:

1.Yes 2.No

 Press 1 to change another setting.

 Press 2 when you have finished

choosing your settings.

e Send the fax as usual.

Sending a fax

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 1. d Press a or b to choose Auto, Light

or Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Resolution.

To change the default resolution 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2. c Press a or b to choose the resolution

you want. Press OK.

Note

• You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Changing Resolution 5

The quality of a fax can be improved by changing the resolution. Resolution can be changed for the next fax or for all faxes.

To change the resolution for the next fax 5

a Make sure you are in Fax mode .

b Load your document. c Press Resolution then a or b to

choose the resolution. Press OK.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

• The time to send will increase when selecting S.Fine or Photo.

Chapter 5

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the pages scanned so far.

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax Only for the next fax only.

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose On or Off.

Press OK.

Sending in real time for the next fax only 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5. c Press a or b to choose

Next Fax Only. Press OK.

d Press a or b to choose On (or Off).

Press OK.

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Make sure you are in Fax mode .

b Load your document.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

c Press Menu, 2, 2, 7. d Press a or b to choose On (or Off).

Press OK.

Sending a fax

Delayed Fax (Monochrome only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

d Do one of the following:

 Press OK to accept the displayed

time.

 Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for

7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Checking and cancelling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu, 2, 6.

Any waiting jobs appear on the LCD.

b Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

c Do one of the following:

 Press 1 to cancel it.  Press 2 to exit without cancelling.

d When you have finished, press

Stop/Exit.

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 4.

Chapter 5

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode .

b Load your document. c Pick up the handset of an external

phone or press Hook tone.

and listen for a dial

d Dial the fax number you want to call. e When you hear the fax tone, press

Mono Start or Colour Start.

 If you are using the scanner glass

press 1 to send a fax.

f Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 34.)

Receiving a Fax 6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone services you have on your line.

Choosing the Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes see Using receive modes on page 38.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

To choose or change your Receive Mode.

a Press Menu, 0, 1. b Press a or b to choose Fax Only,

Fax/Tel, External TAD or Manual. Press OK.

c Press Stop/Exit.

Fax Only

Manual

Fax/Tel

Yes

External TAD

Yes

The LCD will display the current receive mode.

12/10 11:53 Fax12/10 11:53 Fax Res:Standard

1 Current receive mode

Fax: Fax Only

2 Fax resolution

Chapter 6

Using receive modes 6

Some receive modes answer faxes automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 38.

Fax only 6

Fax only mode will automatically answer every call as a fax call. If the call is a fax your machine will receive it.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

 Use this mode if your receive few voice

calls.

Also see F/T Ring Time (Fax/Tel mode

only) on page 39 and Ring Delay on page 38.

Manual 6

To receive a fax in manual mode press Mono Start or Colour Start when you hear fax tones (short repeating beeps). You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

For more information see Connecting an

external TAD (telephone answering device) on page 50.

Receive mode settings6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode.

(See Operation from extension

telephones on page 52 and Fax Detect on page 39.)

a Press Menu, 2, 1, 1. b Press a or b to choose how many

times the line rings before the machine answers (02-10 for Australia, 01-10 for New Zealand, 0-10 for some countries). Press OK. If you choose 00, the line will not ring at all.

c Press Stop/Exit.

Also see Fax Detect on page 39.

Receiving a Fax

F/T Ring Time (Fax/Tel mode only) 6

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.

a Press Menu, 2, 1, 2. b Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds for Australia and some countries, 20, 30, 40 or 55 seconds for New Zealand). Press OK.

c Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Fax Detect 6

If Fax Detect is On (default setting): 6

The machine receives fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest.

If Fax Detect is Off: 6

When you hear a fax tone through the handset, you have to press Mono Start or Colour Start on the machine.

If you are not at your machine, press l 5 1 (l 9 1 for New Zealand) on the extension phone. (See Operation from extension telephones on page 52.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1 (l 9 1 for New Zealand). At the machine, press Mono Start or Colour Start.

• If you send faxes from a computer on the same phone line and the machine intercepts them, set this feature to Fax Detect: Off. (We do not recommend having a PC plus fax on the same line.)

a Press Menu, 2, 1, 3.

b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Chapter 6

Additional receiving operations

Printing a reduced incoming fax 6

The machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper, with Auto Reduction On.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

c Use a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Receiving faxes into memory 6

As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper, envelopes and other media on page 14.) If you are unable to put paper in the paper tray the following will happen:

If Memory Receive is Off: 6

The machine will carry on receiving the

current fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will not be stored in memory. The machine will then stop automatically answering calls until fresh paper is put in the paper tray. To print the last fax you received, put fresh paper in the tray.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 6. c Use a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Printing a fax from the memory 6

If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine. See Turning off Remote Fax Options on page 59.

a Press Menu, 2, 5, 3.

Remote Fax Opt

3.Print Document

b Press Mono Start.

If Memory Receive is On: 6

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Telephone and External devices 7

Voice Operations 7

Voice calls can be made either with an extension or external telephone.

Tone or pulse (Not available in New Zealand) 7

If you are using an external phone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Lift the handset of the external phone. b Press # on the control panel of your

machine. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the pulse dialling service.

Fax/Tel mode 7

Fax/Tel mode in Power Save condition 7

Fax/Tel mode does not work in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51 (l 91 for New Zealand).

Phone line services 7

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Hook to answer.

If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press #51 (#91 for New Zealand) between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51 (l 91 for New Zealand).

Do you have Voice Mail? 7

If you have Voice Mail on the phone line that you will install your new machine on, there is

a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognise its incoming calls.

Chapter 7

Telephone Service for Australia

Telstra® FaxStream® Duet® (Distinctive Ring) 7

Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS)

offered by Telstra additional number on one phone line, with its

own distinctive ring pattern. Telstra FaxStream

that helps users distinguish voice and facsimile calls. With FaxStream

incoming calls to a fax number are announced by a different, distinctive ring signal. Only one call can be answered (or made) at any one time and while this call is in progress, incoming calls to either number will be presented with a busy tone.

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes.

that allows you to have an

Duet® is a call handling feature

Duet®,

What is the Advantage of using

Telstra

Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up. If a fax call comes in, the fax machine will answer automatically without ringing, whereas the extension and external phones will ring twice with a distinctive ring pattern. It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes. It gives you two independent numbers without the higher cost of a second line.

FaxStream® Duet® Function?7

Note

After you have set the Distinctive Ring feature to On, the receive mode is set to Manual automatically. If you don’t have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the voice calls yourself. You can not change the receive mode from Manual mode while the Distinctive Ring is set to on.

Telephone and External devices

How does Telstra® FaxStream® Duet® Work?

Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.

When FaxStream receive a voice call all extension and external phones will ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern. All external and the extension phones will continue to ring, until you or a telephone answering device can answer the voice number.

When FaxStream receive a fax call on the Duet

Fax machine will answer and automatically receive the fax message without ringing. On the other hand, all extension and external phones will ring twice with a distinctive ring pattern. Do not answer the phone as you are receiving a fax message.

Flowchart Sequence of Incoming call

(either Voice or Fax)

Duet® is On and you

Incoming Call

number the

Registering the Distinctive Ring

pattern

Very Important!

After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose Off.

Press OK.

All extension phones ring, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone.

Main number (Voice Number)

Fax machine begins ringing on third ring.

Telephone Answering Device (TAD) answers the call.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 37.)

Chapter 7

Caller ID 7

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID 7

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the One-Touch and Speed-Dial. Once you press Hook and answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Note

•If Out of Area appears on the display, it means that the call came from outside your caller ID service area or a public

phone.

•If Private Call appears on the display, it means the caller intentionally blocked

the transmission of his/her ID.

Depends on network function.

At Home

Residential customers can protect themselves from unwanted calls.

The Cal ler ID is S tored in Your Machine Memory 7

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

 Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID) name, and type of Call (Comment) if available.

Telephone and External devices

Viewing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose

Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

Telephone Service for New Zealand

FaxAbility 7

FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

How Will the Fax Machine Treat All Other Numbers? 7

FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device (TAD) to answer calls on the other number(s). (See the chart in the following page.)

What is the Advantage of Using the FaxAbility Function?

Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Chapter 7

How Does FaxAbility Work? 7

Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

All extension phones ring, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

Main number (Voice Number)

Fax machine begins ringing on third ring.

How to Turn FaxAbility OFF or ON 7

The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat steps a-c; Step b is where you can choose either On or Off.

Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to On. See below.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Faxability

b Press a or b to set FaxAbility to On (or

Off).

If you have FaxAbility service, choose On. Press OK.

c Press a or b to set Call Waiting to On

(or Off). If you have Call Waiting service, choose On to avoid the trouble caused by Call Waiting. Press OK.

d Press Stop/Exit.

Caller ID 7

You answer the call at an external phone or an extension phone.

Telephone Answering Device (TAD) answers the call.

Note

After you have set the FaxAbility feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the FaxAbility is set to on.

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service, apply for the Caller ID service at your local telephone company, if available.

Telephone and External devices

Advantages of Caller ID 7

For Business

At Home

Residential customers can protect themselves from unwanted calls.

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings 7

As your telephone rings, the display shows you the caller’s phone number or name if available. Once you press Hook and answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number and name if available on the display.

Note

•If Out of Area appears on the display, it means that the call came from outside

your caller ID service area.

•If Private Call appears on the display, it means the caller intentionally blocked

the transmission of his/her ID.

Depends on network function.

Viewing Caller ID List 7

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press d.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose

Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Note

If you use the Caller ID for Dial back;

• Please be sure that you use appropriate dialling procedures for local and national call.

• Please be sure that you make sure of the details of the exact number to be called back, and the need to insert prefix(es) for manual dialling.

• Please understand that your machine may not display precisely the digits to be called.

Chapter 7

Telephone Service for Some Countries

Distinctive Ring (For Singapore and Hong Kong) 7

This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You will need to set Distinctive Ring to On.

Note

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

• The machine will answer only calls to the Distinctive Ring number.

Registering the Distinctive Ring pattern

Very Important!

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

Miscellaneous

3.Distinctive

b Press a or b to choose Off.

Press OK.

Note

After you have set the Distinctive Ring feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the Distinctive Ring is set to on.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 37.)

Telephone and External devices

Caller ID (For Singapore and Hong Kong) 7

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 45.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you press Hook and answer the call, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

 You will see the first 16 characters of the

number or name.

 Out of Area display means call

originates outside your Caller ID service area.

 Private Call display means the caller

has intentionally blocked transmission of information.

Note

You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press d.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

Miscellaneous

4.Caller ID

b Press a or b to choose

Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Chapter 7

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within two rings. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

‘

handshake’. Make sure you carefully

Note

If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

external

TAD

Do not connect a TAD elsewhere on the same phone line.

Improper Setup

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to

External TAD. (See Choosing the Receive Mode on page 37.)

Recording an outgoing message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

(Example for Australia)

1TAD

When the TAD answers a call, the LCD shows Telephone.

b Limit your speaking to 20 seconds. c End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example: “

After the beep, leave a message or send a fax by pressing Zealand) and Start.”

l 51 (l 91 for New

Telephone and External devices

Note

• You need to turn the Remote Codes setting to on to use the Fax Receive Code l 51 (l 91 for New Zealand). See Using remote codes on page 52

• We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving faxes, then you must re-record the OGM to include it.

Multi-Line connections (PABX) 7

Most offices use a central telephone system. Brother recommends that all our machines be

connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

While it is often relatively simple to connect a fax machine to a PABX, (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

External and extension phones

Connecting an external or extension telephone 7

You can connect a separate telephone to your machineas shown in the diagram below.

(Example for Australia)

1 Extension telephone

2 External telephone

When you are using an external phone, the LCD shows Telephone.

Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.

Chapter 7

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 (#91 for New Zealand) to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 39.)

l51 (l91

for New Zealand),

If you answer a call and no one is on the line: 7

You should assume that you're receiving a manual fax.

Press l 51 (l 91 for New Zealand) and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 39.)

Using remote codes 7

Fax receive code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the fax receive code l 51 (l 91 for New Zealand). Wait for the chirping sounds then replace the handset. (See Fax Detect on page 39.) Your caller will have to press Start to send the fax.

Telephone answer code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing #51 (#91 for New Zealand) (make sure you press this between the rings).

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes already On by default. The preset Fax Receive Code is l 51 (l 91 for New Zealand). The preset Telephone Answer Code is #51 (#91 for New Zealand). If you want to, you can replace them with your own codes.

a Press Menu, 2, 1, 4.

Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off).

Press OK.

c Enter the new Fax Receive Code.

Press OK.

d Enter the new Telephone Answer Code.

Press OK.

e Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax number.

Speed-Dialling 8

a Press Search/Speed Dial, the # (hash)

key, and then the two digit Speed-Dial number.

Search 8

You can search for names you have stored in the Speed-Dial memories.

Press Search/Speed Dial and the menu keys to search numerically or alphabetically.

Two-digit number

Note

If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.

1 To search numerically.

2 To search alphabetically, you can use the

dial pad to enter the first letter of the name you are looking for.

Chapter 8

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or

Colour Start. Redial/Pause only works if you dialled from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial up to three times at five minute intervals.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost, because they are stored permanently.

Storing Speed-Dial numbers 8

You can store up to 100 Speed-Dial locations with a name. When you dial you will only have to press a few keys (For example: Search/Speed Dial, # the two-digit number, and Mono Start or Colour Start).

a Press Menu, 2, 3, 1. b Use the dial pad to enter a 2-digit

Speed-Dial location number (00-99). Press OK.

c Enter the fax or telephone number (up to

20 digits). Press OK.

d Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters,

see Entering Text on page 139.)

 To store the number without a name,

press OK.

e Do one of the following:

 To store another Speed-Dial

number, go to step b.

 To finish the setting, press

Stop/Exit.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Dialling and storing numbers

Changing Speed-Dial names or numbers 8

If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:

 Press 1 to change the stored number.

#05:Mike

1.Change 2.Exit

 Press 2 to exit without making a change.

If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:

a Enter a new number. Press OK. b Enter a new name. Press OK.

To change a character, use d or c to position the cursor under the character you want to change, then press Clear/Back.

Re-enter the character.

Setting up groups for broadcasting 8

If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a Speed-Dial number. Each group uses up a Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by entering a Speed-Dial number, and then pressing Mono Start.

Before you can add numbers to a Group, you need to store them as Speed-Dial numbers. You can have up to six small Groups, or you can assign up to 99 numbers to one large Group.

a Press Menu, 2, 3, 2.

Set Quick-Dial

2.Setup Groups

b Use the dial pad to enter the two-digit

Speed-Dial number where you want to store the Group. Press OK.

Note

Please select a Speed-Dial number that has not already been used to store a number.

c Use the dial pad to enter a Group

number (1 to 6). Press OK.

Setup Groups Setup Group:G01

d To add Speed-Dial numbers follow the

instructions below: For example, for Speed-Dial numbers 05 and 09. Press Search/Speed Dial, 05, Search/Speed Dial, 09. The LCD shows: #05 #09.

Setup Groups G01: #05 #09

Chapter 8

e Press OK when you have finished

adding numbers.

f Use the dial pad to enter a name for the

Group. Press OK.

g Press Stop/Exit.

Note

You can easily print a list of all your Speed-Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 64.)

Combining Quick-Dial numbers 8

You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on Speed-Dial #03 and ‘7000’ on Speed-Dial #02. You can use them both to dial ‘555-7000’ if you press the following keys:

Search/Speed Dial, #03, Search/Speed Dial, #02, and Mono Start or Colour Start.

Numbers can be added manually by entering them on the dial pad:

Search/Speed Dial, #03, 7, 0, 0, 1 (on the dial pad), and Mono Start or Colour Start.

This would dial ‘555–7001’. You can also add a pause by pressing the Redial/Pause key.

Remote fax options 9

Remote fax options are not available for

colour fax. You can use only one remote fax option at a

time.

Fax Forwarding 9

The fax forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print:On the machine will also print the fax (this is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine).

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Fax Forward.

Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.

Fax Storage 9

The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 61.) Your machine will automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

When Fax Storage is turned on your machine cannot receive colour faxes. The sending machine must convert them to monochrome first.

c Enter the forwarding number (up to 20

digits). Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

When Fax Forwarding is turned on your machine will only receive monochrome faxes into memory. Colour faxes will not be received, unless the sending machine converts them to monochrome before sending.

e Press Stop/Exit.

Chapter 9

PC Fax Receive 9

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC Fax Msg:001

When you start your PC and run the PC-FAX Receiving software, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must first have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

e Press Stop/Exit.

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 111.)

• When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press a or b to choose <USB> or the

PC you want to receive on the Network. Press OK.

d Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Remote fax options

Changing Remote Fax Options

If received faxes are left in your machine's memory when you change the remote fax options, the LCD will ask you one of the following messages:

Erase All Doc?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

 If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option (Fax Forward or Fax Storage), the LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

Turning off Remote Fax

Options

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 59.)

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC. (See PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

Chapter 9

Remote Retrieval 9

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 9

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu, 2, 5, 2.

Remote Fax Opt

2.Remote Access

b Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

c Press Stop/Exit.

Note

Do not use the same code as your fax receive code (l 5 1 (l 9 1 for New Zealand)) or telephone answer code (# 5 1 (# 9 1 for New Zealand)). (See Operation from extension telephones on page 52.)

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step b to restore the inactive setting (---l) and press OK.

Using your Remote Access Code 9

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers, enter

your remote access code (3 digits followed by l).

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9, 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.

Remote fax options

Retrieving fax messages 9

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps,

press 9, 6, 2.

d Wait for the long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages forwarded followed by # # (up to 20 digits).

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9, 0 to reset the machine when

you have finished.

f Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 9

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) during a period of silence. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 9, 5, 4.

d Wait for the long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by # # (up to 20 digits).

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9, 0 when you have finished.

f Hang up after you hear your machine

beep.

Chapter 9

Remote fax commands 9

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted. 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Document You can check whether your machine has received any

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9, 0 allows you to exit remote retrieval. Wait for the

If you hear three short beeps, you cannot change it because

something has not been set up (for example, registering a

Fax Forwarding number). You can register your Fax

Forwarding number by entering 4. (See Changing your Fax

Forwarding number on page 61.)

fax messages. (See Retrieving fax messages on page 61.)

from the memory.

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

long beep, then replace the handset.

Printing Reports 10

Fax reports 10

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification Report 10

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column.

a Press Menu, 2, 4, 1. b Press a or b to choose Off+Image,

On, On+Image or Off. Press OK.

c Press Stop/Exit.

Fax Journal (activity report) 10

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in the How to print a report on page 64. The default setting is Every 50 Faxes.

a Press Menu, 2, 4, 2. b Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

c Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

d Press Stop/Exit.

Chapter 10

Reports 10

The following reports are available:

1.XMIT Verify

Prints a Transmission Verification Report for your last transmission.

2.Help List

A help list about how to quickly program your machine.

3.Quick-Dial

Lists names and numbers stored in the Speed-Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes.

(TX: Transmit.) (RX: Receive.)

5.User Settings

Lists your settings.

6.Network Config

Prints a list of your current Network settings.

How to print a report 10

a Press Menu, 6. b Choose one of the options below:

 Press a or b to choose the report

you want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Mono Start.

Polling 11

Polling overview 11

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 11

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 11

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Press a or b to choose Standard.

Press OK.

d Enter the fax number you are polling.

Setup to receive polling with a secure code 11

Secure Polling restricts who can retrieve the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to retrieve a fax from a secured Brother machine you have to enter the secure code.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Press a or b to choose Secure.

Press OK.

d Enter a four-digit secure code.

Press OK. This is the security code of the fax machine you are polling.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

e Press Mono Start or Colour Start.

Chapter 11

Setup to receive delayed polling 11

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. Press OK. For example, enter 21:45 for 9:45 PM.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

Note

If the other fax machine that you are calling has not been set-up for polling, you will receive the message: Connection Fail.

Sequential polling 11

The machine can request documents from several fax machines in one operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Press a or b to choose Standard,

Secure or Timer.

Press OK.

d Do one of the following:

 If you chose Standard, go to

step e.

 If you chose Secure, enter a

four-digit number, press OK, go to step e.

 If you did not enter the correct

Secure Code you will receive the following message: Disconnected.

 If you chose Timer, enter the time

(24-hour format) you want to begin polling and press OK, go to step e.

e Specify the destination fax machines,

which you wish to poll by using Speed-Dial, Search, a Group or the dial pad. You must press OK between each location.

f Press Mono Start or Colour Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 35.

Polling

Polled transmit (Monochrome only)

Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 11

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose Standard.

Press OK.

e The LCD shows:

1.Yes 2.No

f Press 2 and press Mono Start.

Note

Once a document has been stored in memory for Polling Transmit, it can be sent and received more than once.

Setup for polled transmit with

secure code 11

Secure Polling restricts who can retrieve the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f The LCD shows:

1.Yes 2.No

g Press 2 and press Mono Start.

Chapter 11

Section III

Copy III

Making copies 70

Making copies 12

How to copy 12

Entering Copy mode 12

Press (Copy) to enter Copy mode. The default setting is Fax mode. You can change

the number of seconds or minutes that the machine stays in Copy mode. (see Mode Timer on page 22)

The LCD shows the default copy settings:

Plain A4 100% Normal 01

Making a single copy 12

a Make sure you are in Copy mode .

b Load your document. c Press Mono Start or Colour Start.

Making multiple copies 12

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Mono Start or Colour Start.

Note

To sort your copies, press the Options. (See page 74.)

1 Copy Ratio

2Quality

3 No of Copies

4 Paper Size

5 Paper Type

Stop copying 12

To stop copying, press Stop/Exit.

Making copies

Copy keys 12

When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys.

(For MFC-5460CN)

(For MFC-5860CN)

The machine returns to its default settings 2 minutes after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 22.

Changing copy speed and quality 12

To temporarily change the quality setting, follow the instruction below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Quality. e Press a or b to choose Normal, Best

or Fast. Press OK.

f Press Mono Start or Colour Start.

To change the default setting, follow the instruction below:

a Press Menu, 3, 1.

Copy

1.Quality

b Press a or b to choose Normal, Best

or Fast. Press OK.

You can choose from a range of quality settings. The default setting is Normal.

Press Quality

and a or b

Normal

Fast Fast copy speed and

Best Use best mode to

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

lowest ink consumption. Use to save time printing documents to be proof-read, large documents or many copies.

copy precise images such as photographs. This provides the highest resolution and the slowest speed.

c Press Stop/Exit.

Chapter 12

Enlarging or reducing the image copied 12

You can choose the following enlargement or reduction ratios:

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

Press

Enlarge/Reduce

and a or b

Custom(25-400%)

200%

198% 10x15cmiA4

186%10x15cmiLTR

142% A5iA4

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

78% LGLiLTR

69% A4iA5

50%

e Choose one of the options below:

 Use a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Use a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400% in 1% increments. (For example, press 5, 3 to enter 53%.) Press OK.

f Press Mono Start or Colour Start.

Note

Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P), 4 in 1(L) or Poster are not available with Enlarge/Reduce.

To enlarge or reduce the next copy follow the instruction below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce.

Making copies

Copy options 12

When you want to quickly change the copy settings temporarily for the next copy, use the

Options key.

Press Menu

selection/

Paper Type

(MFC-5860CN only)

Paper Size Letter

Brightness - nnonn +75 Contrast - nnonn +75

Stack/Sort Stack

Page Layout

No. of Copies

Note

You can save the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.

Options

Plain Paper

Inkjet Paper

Brother Photo

Other Photo

Transparency

Legal

10(W) x 15(H)cm

Sort

Off(1 in 1)

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster(3 x

No. of Copies: 01

(01 - 99)

Page

Making N in 1 copies or a poster 12

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to make a poster, use the scanner glass.

Important

 Please make sure paper size is set to A4.  You cannot use the Enlarge/Reduce

setting with the N in 1 and Poster features.

 If you are producing multiple colour

copies, N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Page Layout. Press OK.

e Press a or b to choose Off(1 in 1),

2in1(P), 2in1(L), 4in1(P), 4in1(L) or Poster(3 x 3).

Press OK.

f Press Mono Start or Colour Start to

scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

Chapter 12

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

h Place the next document on the scanner

glass. Press OK. Repeat steps g and h for each page of the layout.

Set Next Page Then Press OK

i After all the pages have been scanned,

press 2 to finish.

Note

If photo paper is chosen as the paper type setting for N in 1 copies, the images will be printed as if plain paper had been chosen.

If you are copying from the ADF, insert the document face up in the direction shown below:

 2 in 1 (P)

If you are copying from the scanner glass, place the document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3x3)

You can make a poster size copy of a photograph.

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

Sorting copies using the ADF 12

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

Making copies

d Press Options and a or b to choose

Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Mono Start or Colour Start.

Adjusting Brightness 12

To temporarily change the brightness setting, follow the instruction below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Brightness. Press OK.

Brightness

-nnonn+ e

e Press a or b to make the copy lighter

or darker. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 2. b Press a or b to make the copy lighter

or darker. Press OK.

c Press Stop/Exit.

Adjusting Contrast 12

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Contrast. Press OK

Contrast

-nnonn+ e

e Press a or b to increase or decrease

the contrast. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 3.

Copy

3.Contrast

b Press a or b to change the contrast.

Press OK.

c Press Stop/Exit.

Adjusting Colour saturation 12

The colour saturation can only be changed through the default setting.

a Press Menu, 3, 4.

Copy

4.Color Adjust

b Press a or b to choose 1.Red,

2.Green or 3.Blue. Press OK.

c Press a or b to change the colour

saturation. Press OK.

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the instructions below:

a Make sure you are in Copy mode .

d Choose one of the options below:

 Return to step b to choose the next

colour.

 Press Stop/Exit.

Chapter 12

Paper options 12

(MFC-5860CN only) If both trays are set to the same size and type

of paper, Auto Select will let your machine take from Tray#1 first, then take from Tray#2 if Tray#1 runs out of paper.

Paper type 12

If you are copying on special paper, be sure to choose the type of paper you are using so you will get the best print quality.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d (MFC-5460CN)

Press Paper Type. (MFC-5860CN) Press Options and a or b to choose Paper Type. Press OK.

e Press a or b to choose the type of

paper you are using (Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency).

Press OK.

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options and a or b to choose

Paper Size. Press OK.

e Press a or b to choose the size of

paper you are using Letter, Legal, A4, A5 or 10(W) x 15(H)cm.

Press OK.

f Press Mono Start or Colour Start.

Note

To change the default paper type setting see Paper Size on page 23.

Tray Select (MFC-5860CN only) 12

You can change the tray that will be used for the next copy . To change the default tray see

Tray use in Copy mode (MFC-5860CN only) on page 24.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

f Press Mono Start or Colour Start.

Note

To change the default paper type setting see Paper Type on page 22.

Paper size 12

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo Card 10(W) × 15(H)cm paper.

a Make sure you are in Copy mode .

d Press Tray Select. e Press a or b to choose Auto Select,

#1(xxx) or #2(xxx). Press OK.

Note

XXX is the type of paper chosen in Paper Options.

f Press Mono Start or Colour Start.

Section IV

Direct Photo Printing

Printing photos from a memory card 78

Printing photos from a camera with PictBridge

Printing photos from a memory

card

PhotoCapture Center™Operations

Printing from a memory card without a PC 13

Even if your machine is not connected to your computer, you can print photos directly from digital camera. (See How to print from a memory card on page 80.)

Scanning to a memory card without a PC 13

You can scan documents and save them directly to a memory card. See Scan to Card on page 85.

Using memory cards 13

Your Brother machine has media drives (slots) for use with popular digital cameras

media: CompactFlash Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™.

CompactFlash

SecureDigital™

MultiMediaCard™

, Memory Stick®

Memory Stick Pro™

xD-Picture Card™

Memory Stick

Using PhotoCapture Center™ from your computer 13

You can access the memory card that is in the media drive (slot) of the machine from your PC.

(See PhotoCapture Center™ for Windows or Remote Setup & Photo Capture Center™

for Macintosh on the CD-ROM.)

in the Software User's Guide

 miniSD™ can be used with a miniSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

Printing photos from a memory card

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Firmly put the card into the correct slot.

1 2 3 4

1 CompactFlash

2 SecureDigital™, MultiMediaCard™

3Memory Stick

4 xD-Picture Card™

The Photo Capture key will light to show the memory card status. It can be on, off or blinking. See the table below for what the light means.

, Memory Stick Pro™

CAUTION

DO NOT unplug the power cord or remove the memory card from the media drive (slot) while the machine is reading or writing to the card (the Photo Capture key is blinking). You will lose your data or

damage the card.

The machine can only read one memory card at a time so do not put more than one card in a slot.

Memory card folder structure13

Your machine is designed to be compatible with modern digital camera image files and memory cards; however, please read the points below to avoid errors:

 The DPOF file on the memory card must

be in a valid format. (See DPOF printing on page 82.)

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 On

A memory card is inserted correctly.

 Off

No memory card is present, or it is incorrectly inserted.

 Blinking

The inserted memory card is being read, or is being written to.

 PhotoCapture Center™ printing without

using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

 The machine can read up to 999 files on a

memory card.

 CompactFlash

Type II is not supported.

 This product supports xD-Picture Card™

Type M / Type H (Large Capacity).

Chapter 13

Please be aware of the following:

 When printing the INDEX or IMAGE, the

PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.

 Your machine is designed to read memory

cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

How to print from a memory card

Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card:

a Make sure you have put the memory

card in the correct slot. The LCD will show the following message:

C.Flash Active Press PhotoCapture..

b Press Photo Capture. For DPOF

printing, see DPOF printing on page 82.

c Press a or b to choose Print Index

and then press OK.

d Press Colour Start to start printing the

index sheet. Make a note of the image number you want to print. See Printing the thumbnail index on page 81.

e Press a or b to choose

Print Images and then press OK. See Printing Images on page 81.

f Enter the image number and press OK. g Press Colour Start to start printing.

Printing photos from a memory card

Printing the thumbnail index 13

The PhotoCapture Center™ assigns each of your images a number. It does not recognize any other numbers or file names that your digital camera or PC may have assigned to the images.

When you print a thumbnail page, it will show all of the pictures on your memory card and the number assigned to it. Even corrupted images may have part of the image printed.

a Make sure you have put the memory

card in the correct slot. Press (Photo Capture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line or 5 Images/Line. Press OK.

Printing Images 13

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory

card in the correct slot.

b Print the index first. (See Printing the

thumbnail index on page 81.)

Press (Photo Capture).

c Press a or b to choose

Print Images. Press OK.

Note

If your memory card contains valid DPOF information, the LCD will show

DPOF Print:Yes. See DPOF printing on page 82.

d Enter the image number that you want to

print from the thumbnail index. Press OK.

Enter & OK Key No.:

Multiple numbers can be entered by using the OK key to separate numbers. For example 1, OK, 3, OK, 6 would print images 1, 3 and 6. The # key can be used to print a range of numbers, for example 1, #, 5 would print all images from 1 to 5.

5 Images/Line 6 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

d Press Colour Start to print.

e After you have chosen all the images

you want to print, press OK to choose your settings. If you have already chosen your settings, press Colour Start.

f Press a or b to choose the type of

paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo.

Press OK.

Chapter 13

g Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

 If you chose Letter or A4, go to

step h.

 If you chose another size, go to

step i.

 If you have finished choosing

settings, press Colour Start.

h Press a or b to choose the print size

(10x8cm, 13x9cm, 15x10cm, 18x13cm, 20x15cm or Max. Size).

Press OK.

i Choose one of the options below:

 To choose the number of copies go

to step j.

 If you have finished choosing

settings, press Colour Start.

j Enter the number of copies you want.

Press OK.

DPOF printing 13

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash Memory Stick

SecureDigital™ MultiMediaCard™ or xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

To print directly from a memory card with DPOF information on it follow the instructions below:

, Memory Stick Pro™,

k Press Colour Start to print.

The printing positions when using A4 paper are shown below.

10x8cm

18x13cm

13x9cm

20x15cm

15x10cm

Max. Size

a Firmly insert the memory card into the

card slot.

C.Flash Active Press PhotoCapture..

Press (Photo Capture).

b Press a or b to choose

Print Images. Press OK.

c If there is a DPOF file on the card, the

LCD will show:

Select ab &OK DPOF Print:Yes

d Press a or b to choose

DPOF Print:Yes. Press OK.

e Press a or b to choose the type of

paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo.

Press OK.

Printing photos from a memory card

f Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK. If you chose Letter or A4, press a or b to choose the print size you are using,

10x8cm, 13x9cm, 15x10cm, 18x13cm, 20x15cm or Max. Size.

Press OK.

g Press Colour Start to print.

PhotoCapture Center™ print settings

These settings will remain until you change them again.

Print quality 13

a Press Menu, 4, 1. b Press a or b to choose Normal or

Photo. Press OK.

c Press Stop/Exit.

Paper Options 13

Paper Type 13

a Press Menu, 4, 2.

b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo or Other Photo.

Press OK.

c Press Stop/Exit.

Paper Size 13

a Press Menu, 4, 3. b Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK. If you chose Letter or A4, press a or b to choose the print size you are using,

10x8cm, 13x9cm, 15x10cm, 18x13cm, 20x15cm or Max. Size.

Press OK.

c Press Stop/Exit.

Chapter 13

Adjusting Brightness, Contrast and Colour 13

Brightness 13

a Press Menu, 4, 4. b Press a or b to make a lighter or darker

copy. Press OK.

c Press Stop/Exit.

Contrast 13

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

a Press Menu, 4, 5. b Press a or b to increase or decrease

the contrast. Press OK.

c Press Stop/Exit.

Note

• White Balance This setting adjusts the hue of the white

areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this, you can correct this effect and bring the white areas back to pure white.

• Sharpness This setting enhances the detail of an

image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Colour Density This setting adjusts the total amount of

colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

Colour enhancement 13

The colour enhancement feature will produce more vivid printed images. Your photographs will take slightly longer to print.

a Press Menu, 4, 6. b Press a or b to choose On or Off.

Press OK. If you chose Off, then go to step e.

c Press a or b to choose

1.White Balance, 2.Sharpness or

3.Color Density.

Press OK.

d Press a or b to adjust the degree of the

setting. Press OK.

e Press Stop/Exit.

Printing photos from a memory card

Cropping 13

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped.

The default setting is On. If you want to print the whole image, turn this setting to Off.

a Press Menu, 4, 7. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Cropping: On

Cropping: Off 13

Scan to Card 13

You can scan monochrome and colour documents into a memory card. Monochrome documents will be stored in PDF(*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick Setup Guide.) For example, the fifth image scanned on July 1, 2006 would be named 01070506.PDF. You can change the colour, quality and file name.

Quality File format

B/W 200x100 dpi TI FF / PDF B/W 200 dpi TI FF / PDF Color 150 dpi PDF / JPEG Color 300 dpi PDF / JPEG Color 600 dpi PDF / JPEG

Borderless printing 13

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Menu, 4, 8. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

a Insert a CompactFlash

Stick

, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.

Do not take out the

Photo Capture

damaging the card or data stored on the card.

WARNING

memory

is blinking to avoid

, Memory

card while

b Load your document.

c Press (Scan).

d Press a or b to choose

Scan to Card, choose one of the options below:

 To change the quality press OK and

go to step e.

 To start scanning press Mono Start

or Colour Start.

Chapter 13

e Press a or b to choose the quality,

choose one of the options below:

 To change the file type press OK and

go to step f.

 To start scanning press Mono Start

or Colour Start.

f Press a or b to choose the file type,

choose one of the options below:

 To change the file name press OK

and go to step g.

 To start scanning press Mono Start

or Colour Start.

g The file name is set automatically.

However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press

Mono Start or Colour Start.

Changing the image quality 13

a Press Menu, 4, 9, 1. b Press a or b to choose

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.

Press OK.

Changing the colour file format 13

a Press Menu, 4, 9, 3. b Press a or b to choose PDF or JPEG.

Press OK.

c Press Stop/Exit.

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems.

 Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

 No File

This message will appear if you try to access a memory card in the drive (slot) that does not contain a .JPG file.

c Press Stop/Exit.

Changing the black & white file format 13

a Press Menu, 4, 9, 2. b Press a or b to choose TIFF or PDF.

Press OK.

c Press Stop/Exit.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

Printing photos from a camera

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

with PictBridge

Before Using PictBridge

PictBridge requirements 14

To avoid errors, remember the following points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center™ operations are

not available when using the PictBridge feature.

Using PictBridge 14

Setting your digital camera 14

Make sure your camera is in PictBridge mode.

 Some of the settings listed below may not

be available for your PictBridge compatible digital camera.

Camera Menu Selections

Paper Size Letter, A4, 10×15cm,

Paper Type Plain Paper, Glossy

Layout Borderless: On,

DPOF setting Print Quality Normal, Fine, Printer

Colour Enhancement

See DPOF printing on page 88 for more details.

If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the settings below.

Options

Printer Settings (Default setting)

Paper, Inkjet Paper,

Printer Settings (Default setting)

Borderless: Off, Printer Settings (Default setting)

Settings (Default setting) On, Off, Printer Settings

(Default setting)

Settings Options

Paper Size 10×15cm Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Colour Enhancement Off

Please refer to the doc.umentation supplied with your camera for more detailed information on changing PictBridge settings.

Chapter 14

Printing Images 14

a Make sure that your camera is turned

off. Connect your camera to the PictBridge port on the machine using the USB cable.

1 PictBridge port

Note

Remove any memory cards from the machine before connecting the digital camera.

b Turn on the camera.

When the machine has recognized the camera, the LCD shows the following message:

Camera Connected

DPOF printing 14

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using the PictBridge port, you can easily identify and troubleshoot any problems.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

 Wrong USB device

This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port. To clear the error, unplug the device from the PictBridge port, then press Power Save to turn the machine off and then on again.

When the machine starts printing a photo, the LCD will show Printing.

WARNING

To prevent damage to your machine, do not connect any device other than a PictBridge compatible camera to the PictBridge port.

See Error messages on page 111 for the detailed solution.

Section V

Software V

Software and Network features 90

Software and Network features 15

The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

 Printing  Scanning  ControlCenter3 (for Windows  ControlCenter2 (for Macintosh  Remote Setup  Faxing from your computer  PhotoCapture Center™  Network Printing  Network Scanning

How to read the HTML User’s Guide

This is a quick reference for how to access the HTML User’s Guide.

(For Windows

)

Note

If you have not installed the software, see Viewing Documentation on page 3.

a From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model

number) from the programs group, then click User’s Guide.

c Click the heading you would like to read

from the list at the left of the window.

(For Macintosh®)

a Make sure your Macintosh

on. Insert the Brother CD-ROM into your CD-ROM drive.

is turned

b Double-click the Documentation icon. c Double-click your language folder, and

then double-click the top page file.

d Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you would like to read from the list at the left of the window.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the

top menu.

Brother MFC-5460CN, MFC-5860CN User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing Documentation 1

How to find Scanning instructions 1

How to find Scanning instructions 1

Control panel overview1

Loading documents and paper 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes and Weight Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

Acceptable paper and other media

Recommended media 2

Handling and using media 2

Paper capacity of the output paper tray

Choosing the right media 2

Paper type and size for each operation for paper tray 2

Paper weight, thickness and capacity 2

Loading paper, envelopes and other media

Loading paper and other media 2

Loading paper in paper tray#2 (MFC-5860CN only) 2

Loading envelopes and post cards 2

Loading envelopes 2

How to load envelopes and post cards2

Printable Area 2

General setup 3

Power Save mode 3

Putting your machine in Power Save mode 3

Bringing your machine out of Power Save mode 3

Power Save setting 3

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Tray use in Fax mode (MFC-5860CN only) 3

Tray use in Copy mode (MFC-5860CN only) 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu 3

Beeper Volume 3

Speaker Volume 3

Setting Daylight Saving Time

Security features 4

TX Lock 4

Setting and changing the TX Lock password 4

Setting up the password 4

Changing the TX Lock password 4

Turning the TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Sending a fax 5

Entering Fax mode 5

Faxing from the ADF 5

Faxing from the scanner glass

Faxing Letter size documents from the scanner glass 5

Colour fax transmission 5

Broadcasting (Monochrome only)

Cancelling a fax in progress 5

Cancelling a Broadcast in progress 5

Additional sending operations

Sending faxes using multiple settings 5

Contrast 5

To change the default resolution 5

Changing Resolution 5

To change the resolution for the next fax 5