Brother MFC-495CW User Manual

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USER’S GUIDE

MFC-495CW

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-495CW

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration/.

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com/

Note

•You can check here for Brother driver updates.

•To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows® only).

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

Note

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada:

1-877-BROTHER

http://www.brother.ca/

Description	Item
Ink Cartridge Standard <black>	LC61BK (Prints approx. 450 pages) 1
Ink Cartridge <cyan> (blue)	LC61C (Prints approx. 325 pages) 1
Ink Cartridge <magenta> (red)	LC61M (Prints approx. 325 pages) 1
Ink Cartridge <yellow>	LC61Y (Prints approx. 325 pages) 1
Premium Plus Glossy Finish Photo Paper
(Letter size / 20 sheets)	BP71GLTR
(4" × 6" size / 20 sheets)	BP71GP

Matte Finish Inkjet Paper
(Letter size / 25 sheets)	BP60ML (USA only)

Plain Finish Inkjet Paper
(Letter size / 100 sheets)	BP60PL100 (USA only)

Telephone Line Cord	LG3077001 (USA only)

User's Guide	LX1508001 (English for USA and Canada)
	LX1508002 (French for Canada)

1 For more information about the replacement consumables, visit us at http://www.brother.com/pageyield.

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® One-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, cordless handset battery, refill ribbons, therma PLUS paper and thermal paper.

Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

Machines: one year from the original purchase date.

Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:

1Physical damage to this Product;

2Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or software used with this Product (including but not limited to damage resulting from

use of non Brother®-brand parts and Consumable and Accessory Items);

4Consumable and Accessory Items that expired in accordance with a rated life;

5Problems arising from other than defects in materials or workmanship; and,

6Normal Periodic Maintenance Items, such as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-877-BROTHER (1-877- 276-8437) or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-877-BROTHER (1-877-276-8437) or visit www.brother-usa.com.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

Brother® One-Year Limited Warranty and Replacement Service

(USA Only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother’s then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother’s Express Exchange Service Brother will send to you a replacement Machine shipped for receipt within two business days, with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to

the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for the repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and

(3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this Product.

BROTHER MULTIFUNCTION CENTER / FAX MACHINE

LIMITED WARRANTY (Canada only)

Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada. This limited Warranty does not include cleaning, consumables (including, without limitation, ink cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or if shipped out of the country.

The use of supplies or consumable items that are non-Brother products may void your warranty. This limited warranty ceases when this machine is rented, sold, or otherwise disposed of.

Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped freight prepaid by the end-user/purchaser to a “Brother” Authorized Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt.

When shipping or transporting your MFC/Fax machine, please refer to your Operation Manual for the proper packaging procedures.

For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during shipping or transport will cause severe damage to the Laser MFC/Fax machine and will void the Warranty.

For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and replace them with the original protective parts. If original protective parts are not available, leave ink cartridges installed. Please avoid shipping the unit without original protective parts or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax machine without the ink cartridges or the protective parts will void your warranty.

Improper packaging may cause severe damage to the machine during shipping and will void the warranty. BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. The warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Fax machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation, may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province.

Warranty Service is available at Brother Authorized Service Centres throughout Canada.

For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother's Web Site www.brother.ca.

Table of Contents
Section I General
1	General Information	2
	Using the documentation.......................................................................................	2
	Symbols and conventions used in the documentation ....................................	2
	Accessing the Software User’s Guide and Network User’s Guide ........................	2
	Viewing Documentation...................................................................................	2
	Accessing Brother Support (Windows®)................................................................	5
	Control panel overview ..........................................................................................	6
	LCD screen......................................................................................................	8
	Basic Operations .............................................................................................	8
2	Loading paper and documents	9
	Loading paper and other print media.....................................................................	9
	Loading envelopes and postcards.................................................................	11
	Loading photo paper......................................................................................	13
	Removing small printouts from the machine .................................................	15
	Printable area ................................................................................................	16
	Acceptable paper and other print media..............................................................	17
	Recommended print media ...........................................................................	17
	Handling and using print media .....................................................................	17
	Choosing the right print media.......................................................................	19
	Loading documents .............................................................................................	21
	Using the ADF ...............................................................................................	21
	Using the scanner glass ................................................................................	22
	Scannable area .............................................................................................	23
3	General setup	24
	On/Off key ...........................................................................................................	24
	Turning the machine off.................................................................................	24
	Turning the machine on.................................................................................	24
	Mode Timer..........................................................................................................	24
	Paper settings......................................................................................................	25
	Paper Type ....................................................................................................	25
	Paper Size .....................................................................................................	25
	Volume Settings...................................................................................................	26
	Ring Volume ..................................................................................................	26
	Beeper Volume..............................................................................................	26
	Speaker Volume ............................................................................................	27
	Automatic Daylight Saving Time..........................................................................	27
	Sleep Mode .........................................................................................................	27
	LCD screen..........................................................................................................	28
	LCD Contrast.................................................................................................	28
	Setting the backlight brightness.....................................................................	28
	Setting the Dim Timer for the backlight ........................................................	28
	Setting the Wallpaper ....................................................................................	28

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4	Security features	29
	TX Lock................................................................................................................	29
	Setting and changing the TX Lock password ................................................	29
	Turning TX Lock on/off ..................................................................................	30

Section II Fax

5	Sending a Fax	32
	Entering Fax mode ..............................................................................................	32
	Faxing from the ADF ....................................................................................	32
	Faxing from the scanner glass ......................................................................	32
	Faxing A4 size documents from the scanner glass .......................................	33
	Color fax transmission ...................................................................................	33
	Canceling a fax in progress ...........................................................................	33
	Broadcasting (Black & White only) ......................................................................	34
	Canceling a Broadcast in progress................................................................	35
	Additional sending operations..............................................................................	35
	Sending faxes using multiple settings ...........................................................	35
	Contrast .........................................................................................................	36
	Changing fax resolution.................................................................................	36
	Dual Access (Black & White only) .................................................................	37
	Real Time Transmission................................................................................	37
	Overseas Mode .............................................................................................	37
	Delayed Faxing (Black & White only) ............................................................	37
	Delayed Batch Transmission (Black & White only) .......................................	38
	Checking and canceling waiting jobs.............................................................	38
	Setting your changes as the new default.......................................................	38
	Restoring all settings to the factory settings ..................................................	39
	Sending a fax manually .................................................................................	39
	Sending a fax at the end of a conversation ...................................................	39
	Out of Memory message ...............................................................................	39

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6	Receiving a Fax	40
	Receive modes....................................................................................................	40
	Choose the correct Receive Mode ................................................................	40
	Using receive modes ...........................................................................................	42
	Fax Only ........................................................................................................	42
	Fax/Tel...........................................................................................................	42
	Manual...........................................................................................................	42
	External TAD .................................................................................................	42
	Receive mode settings ........................................................................................	43
	Ring Delay .....................................................................................................	43
	F/T Ring Time (Fax/Tel mode only)...............................................................	43
	Easy Receive.................................................................................................	44
	Memory Receive (Black & White only) ................................................................	44
	Fax Forwarding..............................................................................................	44
	Paging ...........................................................................................................	45
	Fax Storage ...................................................................................................	46
	PC Fax Receive (Windows® only).................................................................	46
	Turning off Memory Receive Operations.......................................................	47
	Changing Memory Receive Operations.........................................................	48
	Additional receiving operations............................................................................	48
	Printing a reduced incoming fax ....................................................................	48
	Receiving a fax at the end of a conversation.................................................	49
	Receiving faxes into memory when paper tray is empty ...............................	49
	Printing a fax from the memory .....................................................................	49
	Remote Retrieval.................................................................................................	50
	Setting a Remote Access Code.....................................................................	50
	Using your Remote Access Code..................................................................	50
	Remote Fax commands ................................................................................	51
	Retrieving fax messages ...............................................................................	52
	Changing your Fax Forwarding number ........................................................	52
7	Telephone Services and External devices	53
	Voice operations ..................................................................................................	53
	Tone or Pulse (Canada only).........................................................................	53
	Fax/Tel mode.................................................................................................	53
	Telephone services..............................................................................................	53
	Voice Mail ......................................................................................................	53
	Distinctive Ring..............................................................................................	54
	Caller ID.........................................................................................................	57
	Connecting an external TAD (telephone answering device)................................	58
	Connections...................................................................................................	59
	Recording an outgoing message (OGM) on an external TAD.......................	59
	Special line considerations ............................................................................	60
	Multi-line connections (PBX) .........................................................................	61
	External and extension telephones......................................................................	62
	Connecting an external or extension telephone ............................................	62
	Using external and extension telephones......................................................	62
	Using a non-Brother cordless external telephone .........................................	63
	Using remote codes.......................................................................................	63

8	Dialing and storing numbers	64
	How to Dial ..........................................................................................................	64
	Manual dialing ...............................................................................................	64
	Speed Dialing ................................................................................................	64
	Search ...........................................................................................................	64
	Fax Redial .....................................................................................................	65
	Outgoing Call ................................................................................................	65
	Caller ID history .............................................................................................	66
	Storing numbers ..................................................................................................	66
	Storing a pause .............................................................................................	66
	Storing Speed Dial numbers..........................................................................	66
	Changing Speed Dial names or numbers......................................................	68
	Setting up groups for broadcasting................................................................	69
	Dialing Access codes and credit card numbers.............................................	71
9	Printing Reports	72
	Fax reports...........................................................................................................	72
	Transmission Verification Report...................................................................	72
	Fax Journal (activity report) ...........................................................................	72
	Reports ................................................................................................................	73
	How to print a report ......................................................................................	74
10	Polling	75
	Polling overview...................................................................................................	75
	Polling receive .....................................................................................................	75
	Setup to receive polling .................................................................................	75
	Sequential polling (Black & White only).........................................................	75
	Polled transmit (Black & White only)....................................................................	76
	Setup for polled transmit................................................................................	76

Section III Copy
11	Making copies	78
	How to copy .........................................................................................................	78
	Entering Copy mode......................................................................................	78
	Making a single copy .....................................................................................	78
	Making multiple copies ..................................................................................	78
	Stop copying..................................................................................................	78
	Copy settings .......................................................................................................	79
	Changing copy quality ...................................................................................	79
	Enlarging or reducing the image copied ........................................................	79
	Making N in 1 copies or a poster (Page Layout) ..........................................	80
	Sorting copies using the ADF ........................................................................	82
	Adjusting Brightness and Contrast ................................................................	82
	Ink Save Mode...............................................................................................	83
	Paper Options................................................................................................	83
	Book Copy .....................................................................................................	84
	Watermark Copy............................................................................................	85
	Setting your changes as the new default.......................................................	86
	Restoring all settings to the factory settings ..................................................	86
	‘Out of Memory’ message....................................................................................	87
Section IV Direct Printing
12	PhotoCapture Center®: Printing photos from a memory card or
	USB Flash memory drive	90
	PhotoCapture Center® Operations ......................................................................	90
	Printing from a memory card or USB Flash memory drive without a PC.......	90
	Scanning to a memory card or USB Flash memory drive without a PC ........	90
	Using PhotoCapture Center® from your computer ........................................	90
	Using a memory card or USB Flash memory drive .......................................	90
	Memory cards, USB Flash memory drive and folder structures ....................	91
	Getting started .....................................................................................................	92
	Entering PhotoCapture mode ........................................................................	93
	Print Images.........................................................................................................	93
	View Photos...................................................................................................	93
	Print Index (Thumbnails) ...............................................................................	94
	Printing Photos ..............................................................................................	94
	Enhance Photos ............................................................................................	95
	Search by Date..............................................................................................	98
	Print All Photos ..............................................................................................	99
	Slide Show.....................................................................................................	99
	Trimming......................................................................................................	100
	DPOF printing..............................................................................................	100

	PhotoCapture Center® print settings .................................................................	101
	Print Quality .................................................................................................	102
	Paper options ..............................................................................................	102
	Adjusting Brightness, Contrast and Color....................................................	103
	Cropping ......................................................................................................	104
	Borderless printing.......................................................................................	104
	Print Date.....................................................................................................	104
	Setting your changes as the new default.....................................................	105
	Restoring all settings to the factory settings ................................................	105
	Scan to a memory card or USB Flash memory drive ........................................	105
	Entering Scan mode ....................................................................................	105
	How to scan to a memory card or USB Flash memory drive.......................	106
	Auto Crop ....................................................................................................	107
	How to set a new default .............................................................................	108
	How to reset to the factory settings .............................................................	108
	Understanding the Error Messages ...................................................................	108
13	Printing photos from a camera	109
	Printing photos directly from a PictBridge camera.............................................	109
	PictBridge requirements ..............................................................................	109
	Setting your digital camera ..........................................................................	109
	Printing Images............................................................................................	110
	DPOF printing..............................................................................................	111
	Printing photos directly from a digital camera (without PictBridge)....................	111
	Printing Images............................................................................................	112
	Understanding the Error Messages ...................................................................	112

Section V Software

Software and Network features

114

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Section VI Appendixes
A	Safety and Legal	116
	Choosing a location ...........................................................................................	116
	To use the machine safely.................................................................................	117
	Important safety instructions........................................................................	122
	Standard telephone and FCC Notices (These notices are in effect on
	models sold and used in the United States only.) ...................................	123
	Federal Communications Commission (FCC) Declaration of Conformity
	(USA only) ...............................................................................................	125
	Industry Canada Compliance Statement (Canada only) .............................	125
	LAN connection ...........................................................................................	126
	International ENERGY STAR® Qualification Statement..............................	126
	Legal limitations for copying ..............................................................................	127
	Trademarks........................................................................................................	128
B	Troubleshooting and Routine Maintenance	129
	Troubleshooting ................................................................................................	129
	If you are having difficulty with your machine ..............................................	129
	Dial Tone ....................................................................................................	139
	Telephone line interference .........................................................................	139
	Error and Maintenance messages.....................................................................	140
	Error animation ............................................................................................	146
	Transferring your faxes or Fax Journal report .............................................	146
	Document jam ............................................................................................	147
	Printer jam or paper jam ..............................................................................	148
	Routine maintenance.........................................................................................	151
	Replacing the ink cartridges ........................................................................	151
	Cleaning the outside of the machine ...........................................................	153
	Cleaning the scanner...................................................................................	154
	Cleaning the machine’s printer platen .........................................................	154
	Cleaning the paper pick-up rollers...............................................................	155
	Cleaning the print head ...............................................................................	155
	Checking the print quality ............................................................................	156
	Checking the print alignment .......................................................................	157
	Checking the ink volume .............................................................................	157
	Machine Information ..........................................................................................	158
	Checking the serial number.........................................................................	158
	Reset functions............................................................................................	158
	How to reset the machine............................................................................	158
	Packing and shipping the machine....................................................................	159

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C	Menu and Features	162
	On-screen programming....................................................................................	162
	Menu table...................................................................................................	162
	Memory storage...........................................................................................	162
	Mode and menu keys ........................................................................................	162
	Menu table...................................................................................................	163
	Entering Text ...............................................................................................	182
D	Specifications	183
	General ..............................................................................................................	183
	Print media.........................................................................................................	184
	Fax.....................................................................................................................	185
	Copy ..................................................................................................................	187
	PhotoCapture Center®.......................................................................................	188
	PictBridge ..........................................................................................................	189
	Scanner .............................................................................................................	190
	Printer ................................................................................................................	191
	Interfaces ...........................................................................................................	192
	Computer requirements .....................................................................................	193
	Consumable items .............................................................................................	194
	Network (LAN) ...................................................................................................	195
	Wireless one-push configuration .................................................................	196
E	Glossary	197
F	Index	201

xiv

Section I

General

General Information	2
Loading paper and documents	9
General setup	24
Security features	29

1 General Information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold	Bold typeface identifies specific
	keys on the machine’s control
	panel.

Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Text in Courier New font New identifies messages on the

LCD of the machine.

WARNING

Warnings tell you what to do to prevent possible personal injury.

CAUTION

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

AccessingtheSoftware

User’s Guide and

Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation

Viewing Documentation (Windows®)

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose

User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b If the model name screen appears, click your model name.

c If the language screen appears, click your language. The CD-ROM top menu will appear.

d Click Documentation.

e Click the documentation you want to read.

HTML documents: Software User’s Guide and

Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

PDF documents:

User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

General Information

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as 1 follows:

Software User’s Guide

Scanning

(Windows® 2000 Professional/ Windows® XP and Windows Vista®)

ControlCenter3

(Windows® 2000 Professional/ Windows® XP and Windows Vista®)

Network Scanning

(Windows® 2000 Professional/ Windows® XP and Windows Vista®)

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

Chapter 1

Viewing Documentation (Macintosh)

a Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder.

d Double-click top.html to view Software User's Guide and Network User's Guide in HTML format.

e Click the documentation you want to read:

Software User’s Guide

Network User’s Guide

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

Scanning

(Mac OS X 10.3.9 - 10.5.x)

ControlCenter2

(Mac OS X 10.3.9 - 10.5.x)

Network Scanning

(Mac OS X 10.3.9 - 10.5.x)

Presto! PageManager User’s Guide

The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Accessing Brother

Support (Windows®)

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM.

Click Brother Support on the top menu. The following screen will appear:

To access our web site (http://www.brother.com), click

Brother Home Page.

To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information.

To access the USA Brother online shopping mall (http://www.brothermall.com) for additional product and services information, click Brother Mall.com.

To access Canada’s Brother online shopping mall (http://www.brother.ca) for additional product and services information, click Shop Online (Canada).

For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center.

To visit our web site for original/genuine Brother Supplies (http://www.brother.com/original/),

click Supplies Information.

General Information

To access the Brother CreativeCenter (http://www.brother.com/creativecenter/)

for FREE photo projects and printable	1
downloads, click

Brother CreativeCenter.

To return to the top menu, click Back or if you are finished, click Exit.

Chapter 1

Control panel overview

9	8

1Fax and telephone keys:

Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.

Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

3Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Photo Capture

Lets you access PhotoCapture Center® mode.

4Menu keys:

Volume keys

d c

While the machine is idle, you can press these keys to adjust the ring volume.

Speed Dial key

Press to store Speed Dial and

Group numbers in the machine’s memory.

Lets you store, look up, and dial numbers that are stored in the memory.

d or c

Press to scroll backward or forward to a menu selection.

Also, press to choose options.

General Information

Mem.

Fax

12:45

12.21.2009

a or b

Press to scroll through the menus and options.

Access the main menu.

Clear/Back

Press to delete characters or to go back to the previous menu level.

Lets you choose a setting.

5 Start keys:

Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white depending on the scanning setting in the ControlCenter software).

6 Stop/Exit

Stops an operation or exits the menu.

7Ink

Lets you clean the print head, check the print quality, and check the available ink volume.

8LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD screen by lifting it.

9On/Off

You can turn the machine on and off.

If you turn the machine off, it will still periodically clean the print head to maintain print quality. To prolong print head life, provide the best ink cartridge economy, and maintain print quality, you should keep your machine connected to the power at all times.

Chapter 1

LCD screen

The LCD shows the current machine status when the machine is idle.

1	2	3	4
	Mem.

Fax

12:45

12.21.2009

1Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

Max

2Memory Status

Lets you see the available memory in the machine.

3Ink indicator

Lets you see the available ink volume.

4Current Receive Mode

Lets you see the current receive mode.

Fax (Fax only)

F/T (Fax/Tel)

TAD (External TAD)

Mnl (Manual)

5Faxes in memory

Shows how many received faxes are in the memory.

Basic Operations

The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from

2 minutes to 30 seconds.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Mode Timer. d Press d or c to choose 30Secs.

General Setup

Mode Timer	30Secs
Paper Type	Plain Paper
Paper Type	Plain Paper
Paper Size	Letter
Volume
Volume
Auto Daylight	Off
Auto Daylight	Off

MENU	Select & Press	OK

Press OK.

You can see the current setting on the LCD:

General Setup

Mode Timer	30Secs
Paper Type	Plain Paper
Paper Type	Plain Paper

Paper Size	Letter
Volume
Volume

Auto Daylight	Off
Auto Daylight	Off


MENU	Select & Press	OK

e Press Stop/Exit.

2 Loading paper and documents

Loading paper and other print media

Note

To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, you must use the photo bypass tray. (See Loading photo paper on page 13.)

a If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine.

c With both hands, gently press and slide
the paper side guides (1) and then the	2
paper length guide (2) to fit the paper	2

size.

Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

b Lift the output paper tray cover (1).

Chapter 2

Note

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.

d Fan the stack of paper well to avoid paper jams and misfeeds.

IMPORTANT

Always make sure that the paper is not curled or wrinkled.

IMPORTANT

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Gently adjust the paper side guides (1) to fit the paper using both hands. Make sure the paper side guides touch the sides of the paper.

g Close the output paper tray cover.

h Slowly push the paper tray completely into the machine.

i While holding the paper tray in place, pull out the paper support () until it clicks, and then unfold the paper support flap ().

IMPORTANT

DO NOT use the paper support flap for Legal size paper.

Loading paper and documents

	Loading envelopes and
	postcards
	About envelopes	2
	Use envelopes that weigh from 20 to 25 lb	2
	Use envelopes that weigh from 20 to 25 lb
	(80 to 95 g/m2).
	Some envelopes need margin settings to
	be set in the application. Make sure you
	do a test print first before printing many
	envelopes.

IMPORTANT

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

•That are of a baggy construction.

•That are embossed (have raised writing on them).

•That have clasps or staples.

•That are pre-printed on the inside.

Glue	Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Chapter 2

Loading envelopes and postcards

a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible.

IMPORTANT

If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time.

b Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration. With both hands, gently press and slide the paper side

guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap.

b Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration.

c Adjust the size and margin in your application.

Loading paper and documents

Loading photo paper

Note

In Canada, the photo bypass tray is	2
called the photo paper tray.

Use the photo bypass tray, which is located on the top of the output paper tray cover, to print on Photo (4" × 6") and Photo L (3.5" × 5") size paper. When you use the photo bypass tray, you do not have to take out the paper that is in the tray beneath it. (For the maximum number of photo cards you can load, see Paper weight, thickness and capacity on page 20.)

a Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and push the photo bypass tray forward until it clicks into the photo printing position (2).

Photo Bypass Tray

Chapter 2

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

c Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper.

Make sure the paper side guides touch the sides of the paper.

Check that the paper is flat in the tray.

Note

•Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

•Always make sure that the paper is not curled or wrinkled.

d When you have finished printing photos return the photo bypass tray to the Normal printing position. If you do not, you will get No Paper Fed errors when you use Letter or Legal size paper.

Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and pull the photo bypass tray back until it clicks (2).

IMPORTANT

If you do not return the photo bypass tray to the Normal printing position after printing photos, you will get a

No Paper Fed error when you use cut sheet paper.

Photo Bypass Tray in the Normal printing position

Photo Bypass Tray in the Photo printing position

Loading paper and documents

Removing small printouts from the machine

When the machine ejects small paper onto

the output paper tray cover you may not be 2 able to reach it. Make sure printing has

finished, and then pull the tray completely out of the machine.

Chapter 2

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned

on. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM.)

Cut Sheet Paper		Envelopes
3	4	3	4
1		1

		2				2




	Top (1)		Bottom (2)	Left (3)	Right (4)
Cut Sheet	0.12 in. (3 mm)		0.12 in. (3 mm)	0.12 in. (3 mm)	0.12 in. (3 mm)

Envelopes	0.47 in. (12 mm)		0.95 in. (24 mm)	0.12 in. (3 mm)	0.12 in. (3 mm)

Note

The Borderless feature is not available for envelopes.

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the proper print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the machine’s menu. (See Paper Type on page 25.)

When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Loading paper and documents

Recommended print media

To get the best print quality, we suggest using Brother paper. (See the table below.)

We recommend using ‘3M Transparency		2
Film’ when you print on transparencies.		2
Film’ when you print on transparencies.
Brother paper

Paper Type	Item
Letter Plain	BP60PL100 (USA only)

Letter Glossy Photo	BP71GLTR

Letter Inkjet (Matte)	BP60ML (USA only)

4 × 6 in. Glossy Photo	BP71GP

Handling and using print media

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.

Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Chapter 2

IMPORTANT

DO NOT use the following kinds of paper:

•Damaged, curled, wrinkled, or irregularly shaped paper

10.08 in. (2 mm) or greater curl may cause jams to occur.

•Extremely shiny or highly textured paper

•Paper that cannot be arranged uniformly when stacked

•Paper made with a short grain

Paper capacity of the output paper tray cover

Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.

Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging.

Loading paper and documents

Choosing the right print media

Paper type and size for each operation

Paper Type

Paper Size

Usage

Fax

Copy

Photo

Printer

Capture

Cut Sheet

Letter

8 1/2 × 11 in. (215.9 × 279.4 mm)

Yes

8.3

11.7 in. (210 × 297 mm)

Yes

Legal

8 1/2 × 14 in. (215.9 × 355.6 mm)

Yes

–

Yes

Executive

7 1/4 × 10 1/2 in. (184 × 267 mm)

–

Yes

JIS B5

7.2

10.1 in. (182 × 257 mm)

–

Yes

5.8

8.3 in.

(148

× 210 mm)

–

Yes

–

Yes

4.1

5.8 in.

(105

× 148 mm)

–

Yes

Cards

Photo

× 6 in. (10 × 15 cm)

–

Yes

Photo L

1/2 × 5 in.

(89 × 127 mm)

–

Yes

Photo 2L

× 7 in. (13 × 18 cm)

–

Yes

Index Card

× 8 in. (127 × 203 mm)

–

Yes

Postcard 1

3.9

5.8 in.

(100

× 148 mm)

–

Yes

Postcard 2

5.8

7.9 in.

(148

× 200 mm)

–

Yes

(Double)

Envelopes

C5 Envelope

6.4

9 in. (162 ×

229 mm)

–

Yes

DL Envelope

4.3

8.7 in.

(110

× 220 mm)

–

Yes

COM-10

1/8

× 9 1/2 in. (105 × 241 mm)

–

Yes

Monarch

7/8

× 7 1/2 in. (98 × 191 mm)

–

Yes

JE4 Envelope

4.1

9.3 in.

(105

× 235 mm)

–

Yes

Transparencies

Letter

8 1/2 × 11 in. (215.9 × 279.4 mm)

–

Yes

–

Yes

8.3

11.7 in. (210 × 297 mm)

–

Yes

–

Yes

Legal

8 1/2 × 14 in. (215.9 × 355.6 mm)

–

Yes

–

Yes

5.8

8.3 in.

(148

× 210 mm)

–

Yes

–

Yes

Chapter 2

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of
				sheets
Cut Sheet	Plain Paper	17 to 32 lb (64 to 120 g/m2)	3 to 6 mil (0.08 to 0.15 mm)	100 1
	Inkjet Paper	17 to 53 lb (64 to 200 g/m2)	3 to 10 mil (0.08 to 0.25 mm)	20
	Glossy Paper	Up to 58 lb (Up to 220 g/m2)	Up to 10 mil (Up to 0.25 mm)	20 2 3
Cards	Photo 4" × 6"	Up to 58 lb (Up to 220 g/m2)	Up to 10 mil (Up to 0.25 mm)	20 2 3
	Index Card	Up to 32 lb (Up to 120 g/m2)	Up to 6 mil (Up to 0.15 mm)	30
	Postcard	Up to 53 lb (Up to 200 g/m2)	Up to 10 mil (Up to 0.25 mm)	30
Envelopes		20 to 25 lb (75 to 95 g/m2)	Up to 20 mil (Up to 0.52 mm)	10
Transparencies		–	–	10

1Up to 100 sheets of plain paper 20 lb (80 g/m2).

2For Photo 4" × 6" paper and Photo L 3.5" × 5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 13.)

3BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF

The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m2) paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature:	68 to 86 °F (20 to 30 °C)
Humidity:	50 to 70%
Paper:	20 lb LTR (80 g/m2 A4)

Document Sizes Supported

Length:	5.8 to 14 in. (148 to 355.6 mm)
Width:	5.8 to 8.5 in. (148 to 215.9 mm)
Weight:	17 to 24 lb (64 to 90 g/m2)

Loading paper and documents

How to load documents

IMPORTANT

• DO NOT pull on the document while it is
feeding.	2
	2

•DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

•DO NOT use cardboard, newspaper or fabric.

Make sure documents with ink or liquid correction fluid are completely dry.

a Unfold the ADF Document Output

Support Flap (1).

b Fan the pages well.

c Adjust the paper guides (2) to fit the width of your document.

d Make sure you place your document, face down, top edge first in the ADF underneath the guides until you feel it touch the feed roller and the LCD shows

ADF Ready.

IMPORTANT

DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam.

Chapter 2

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported

Length:	Up to 11.7 in. (297 mm)
Width:	Up to 8.5 in. (215.9 mm)
Weight:	Up to 4.4 lb (2 kg)

How to load documents

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

b Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass.

c Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Loading paper and documents

Scannable area

The scannable area depends on the settings in the application you are using. The figures

below show unscannable areas.

3 4

			2



Usage	Document	Top (1)		Left (3)
	Size	Bottom (2)		Right (4)
		Bottom (2)		Right (4)
Fax	Letter	0.12 in.		0.16 in.
		(3 mm)		(4 mm)

	A4	0.12 in.		0.04 in.
		(3 mm)		(1 mm)

	Legal	0.12 in.		0.16 in.
		(3 mm)		(4 mm)

Copy	Letter	0.12 in.		0.12 in.
		(3 mm)		(3 mm)

	A4	0.12 in.		0.12 in.
		(3 mm)		(3 mm)

Scan	Letter	0.12 in.		0.12 in.
		(3 mm)		(3 mm)

	A4	0.12 in.		0.12 in.
		(3 mm)		(3 mm)

3 General setup

On/Off key

You can turn the machine on and off by pressing the On/Off key.

Note

If you have connected an external telephone or TAD, it is always available.

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

Turning the machine off

a Press and hold down the On/Off key. The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.

Turning the machine on

a Press the On/Off key.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Mode Timer.

d Press d or c to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off. Press OK.

e Press Stop/Exit.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type.

d Press d or c to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

General setup

Paper Size

You can use five sizes of paper for copies: Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time

so your machine can fit an incoming fax on the 3 page.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size.

d Press d or c to choose Letter, Legal,

A4, A5 and 4"X6". Press OK.

e Press Stop/Exit.

Chapter 3

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Ring.

e Press d or c to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Beeper.

e Press d or c to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Speaker.

e Press d or c to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook.

b Press d or c .

This setting will stay until you change it again.

c Press Hook.

General setup

Automatic Daylight

Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you

have set the correct date and time in the 3

Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

Auto Daylight.

d Press d or c to choose On (or Off). Press OK.

e Press Stop/Exit.

Sleep Mode

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Sleep Mode.

d Press d or c to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or 60Mins.

Press OK.

e Press Stop/Exit.

Chapter 3

LCD screen

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings. Press OK.

d Press a or b to choose LCD Contrast.

e Press d or c to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Setting the backlight brightness

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings. Press OK.

d Press a or b to choose Backlight.

e Press d or c to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings. Press OK.

d Press a or b to choose Dim Timer.

e Press d or c to choose 10Secs,

20Secs, 30Secs or Off. Press OK.

f Press Stop/Exit.

Setting the Wallpaper

You can change the wallpaper.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings. Press OK.

d Press a or b to choose Wallpaper. Press OK.

e Press a or b to choose your wallpaper from the four available designs. Press OK.

f Press Stop/Exit.

4 Security features

TX Lock

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

Receiving faxes

Fax Forwarding

(If Fax Forwarding was already On)

Paging

(If Paging was already On)

Remote retrieval

(If Fax Storage was already On)

PC Fax Receive

(If PC Fax Receive was already On)

While TX Lock is On, the following operations are NOT available:

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

Operation from Control panel

Note

If you forget the TX Lock password, please call Brother Customer Service. (See Brother numbers on page i.)

Setting and changing the TX Lock password

Note

If you have already set the password, you will not need to set it again.

Setting up the password

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock. Press OK.

e Enter a 4-digit number for the password. Press OK.

f When the LCD shows Verify:, re-enter the password.

Press OK.

g Press Stop/Exit.

Chapter 4

Changing the password

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock. Press OK.

e Press a or b to choose Set Password. Press OK.

f Enter a 4-digit number for the current password.

Press OK.

g Enter a 4-digit number for a new password.

Press OK.

h When the LCD shows Verify:, re-enter the password.

Press OK.

i Press Stop/Exit.

Turning TX Lock on/off

Turning TX Lock on a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock. Press OK.

e Press a or b to choose Set TX Lock. Press OK.

f Enter the registered 4-digit password. Press OK.

The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off

a Press Menu.

b Enter the registered 4-digit password. Press OK.

TX Lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Section II

Fax

Sending a Fax	32
Receiving a Fax	40
Telephone Services and External devices	53
Dialing and storing numbers	64
Printing Reports	72
Polling	75

5 Sending a Fax

Entering Fax mode

When the machine is idle, the time and date appear on the LCD. When you want to send a fax, or change fax send or receive settings,

press the (Fax) key to illuminate it in blue.

The LCD shows:



Fax Resolution		Standard

Contrast		Auto

Speed Dial

Outgoing Call
		Fax Press Start
FAX		Fax Press Start

Press a or b to scroll through the Fax key options. Some functions are only available when sending black & white faxes.

Fax Resolution (See page 36.)

Contrast (See page 36.)

Speed Dial (See page 64.)

Outgoing Call (See page 65.)

Caller ID hist. (See page 66.)

Broadcasting (See page 34.)

Delayed Fax (See page 37.)

Batch TX (See page 38.)

Real Time TX (See page 37.)

Polled TX (See page 76.)

Polling RX (See page 75.)

Overseas Mode (See page 37.)

Glass ScanSize (See page 33.)

Set New Default (See page 38.)

Factory Reset (See page 39.)

When the option you want is highlighted, press OK.

Faxing from the ADF

a Press (Fax).

b Place the document face down in the ADF. (See Using the ADF on page 21.)

c Enter the fax number using the dial pad, Speed Dial or Search.

(For details, see How to Dial on page 64.)

d Press Black Start or Color Start.

Note

•To cancel, press Stop/Exit.

•If you send a black & white fax when the memory is full it will be sent in real time.

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size.

To send color faxes with multiple pages use the ADF.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Press (Fax).

b Place your document face down on the scanner glass. (See Using the scanner glass on page 22.)

c Enter the fax number using the dial pad, Speed Dial or Search.

d Press Black Start or Color Start.

If you press Black Start, the machine starts scanning the first page. Go to step e.

If you press Color Start, the machine starts sending the document.

e When the LCD asks you Next Page? do one of the following:

To send a single page, press 2 to choose No (or press Black Start again).

The machine starts sending the document.

To send more than one page, press 1 to choose Yes and go to step f.

f Place the next page on the scanner glass.

Press OK.

The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Sending a Fax

Faxing A4 size documents from the scanner glass

When documents are A4 size, you need to set the correct Scan Size to A4. If you do not, the bottom portion of the faxes will be missing.

a Press (Fax).

b Press a or b to choose

Glass ScanSize.

c Press d or c to choose A4 (or Letter).	5
Press OK.

Note

•You can save the setting you use most often by setting it as default. (See Setting your changes as the new default

on page 38.)

•This setting is only available for sending documents from the scanner glass.

Color fax transmission

Your machine can send a color fax to machines that support this feature.

Color faxes cannot be stored in the machine’s memory. When you send a color fax, the machine will send it in real time (even if

Real Time TX is set to Off).

Canceling a fax in progress

If you want to cancel a fax while the machine is scanning, dialing or sending, press

Stop/Exit.

Chapter 5

Broadcasting (Black & White only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Press (Fax). b Load your document.

c Press a or b to choose Broadcasting. Press OK.

d You can add numbers to the broadcast in the following ways:

Press a or b to choose Add Number and enter the number using the dial pad.

Press OK.

Press a or b to choose Speed Dial and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press a or b to select a number and

OK.

e After you have entered all the fax numbers by repeating step d, press a or b to choose Complete.

Press OK.

f Press Black Start.

Note

•If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 250 different numbers.

•The machine’s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

•If the Out of Memory message appears, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the machine’s memory.

Canceling a Broadcast in progress

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Remaining Jobs. Press OK.

The LCD will show the fax number being dialed and the Broadcast job number.

d Press OK.

The LCD will ask you the following

message:

Cancel Job?

Yes i Press 1

No i Press 2

e Press 1 to cancel the number being dialed.

The LCD will then show the Broadcast job number.

f Press OK.

The LCD will ask you the following

message:

Cancel Job?

Yes i Press 1

No i Press 2

g To cancel the Broadcast, press 1. h Press Stop/Exit.

Sending a Fax

Additional sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission.

a Press		(Fax).		5
a Press		(Fax).
	The LCD shows:



	Fax Resolution		Standard

	Contrast		Auto

	Speed Dial

	Outgoing Call
				Fax Press Start
	FAX			Fax Press Start

b Press a or b to choose a setting you want to change.

c Press d or c to choose an option. Press OK.

d Repeat steps b to c to change more settings.

Note

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as the new default on page 38.)

Chapter 5

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses a suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Press (Fax).

b Press a or b to choose Contrast.

c Press d or c to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

•When you send a color fax.

•When you choose Photo as the Fax Resolution.

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

a Press (Fax).

b Press a or b to choose

Fax Resolution.

c Press d or c to choose the resolution you want.

Press OK.

Note

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. This has the
	slowest transmission.


Color
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. The transmission
	time is slower than Standard
	resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

Dual Access

(Black & White only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning a document, press

Stop/Exit to cancel or Black Start to send the scanned pages.

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

a Press (Fax).

b Press a or b to choose Real Time TX.

c Press d or c to choose On (or Off). Press OK.

Note

•If the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Faxes from the scanner glass cannot be sent until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

Sending a Fax

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Press	(Fax).
b Load your document.
c Press a or b to choose		5
Overseas Mode.

d Press d or c to choose On (or Off). Press OK.

Delayed Faxing (Black & White only)

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.

a Press (Fax). b Load your document.

c Press a or b to choose Delayed Fax.

d Press d or c to choose On. Press OK.

e Enter the time you want the fax to be sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Chapter 5

Delayed Batch Transmission (Black & White only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (Fax).

b Press a or b to choose Batch TX.

c Press d or c to choose On. Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job.

(If there are no jobs, the LCD shows

No Jobs Waiting.)

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Remaining Jobs. Press OK.

Any waiting jobs appear on the LCD.

d Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK.

e Do one of the following:

To cancel, press 1 to choose Yes.

If you want to cancel another job go to step d.

To exit without canceling, press 2 to choose No.

f Repeat steps dand e for each job you want to cancel.

g When you are finished, press Stop/Exit.

Setting your changes as the new default

You can save the fax settings for

Fax Resolution, Contrast,

Real Time TX and Glass ScanSize you use most often by setting them as default. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose your new setting you want to change, and then press

d or c to choose the new option. Press OK.

Repeat this step for each setting you want to change.

c After changing the last setting, press a or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

Restoring all settings to the factory settings

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

Note

To send a multiple page fax, use the ADF.

a Press (Fax). b Load your document.

c To listen for a dial tone press Hook or pick up the handset of the external telephone.

d Dial the fax number.

e When you hear the fax tone, press

Black Start or Color Start.

If you are using the scanner glass press 1 to send a fax.

f If you picked up the handset of an external telephone, replace it.

Sending a Fax

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Press	(Fax).
c Load your document.		5
d Press Black Start or Color Start.

If you are using the scanner glass, press 1 to send a fax.

e Replace the handset of the external phone.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See

Real Time Transmission on page 37.)

6 Receiving a Fax

Receive modes

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this service, such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See Distinctive Ring

on page 54 for instruction on setting up your machine using this feature.)

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. (See Voice Mail on page 53 for instructions on setting up your machine using this service.)

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. (See Connecting an external TAD (telephone answering device) on page 58.)

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. (See Fax Only on page 42.)

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. (See Fax/Tel on page 42.)

Important Note: You cannot receive voice messages on either Voice Mail or an answering machine with the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the telephone line and must answer every call yourself. (See Manual on page 42.)

Receiving a Fax

To set the receive mode follow the instructions below:

a b

Press Menu.

Press a or b to choose Initial Setup. Press OK.

c d

Press a or b to choose Receive Mode.

Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.

e Press Stop/Exit.

The LCD will show the current receive mode.

Chapter 6

Using receive modes

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 43.)

Fax Only

Fax Only mode will automatically answer every call as a fax call.

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:

Faxes will be automatically received.

Voice calls will start the F/T Ring to tell you to pick up the line. The F/T Ring is a fast pseudo/double-ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 43 and Ring Delay on page 43.)

Manual

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature.

To receive a fax in manual mode lift the handset of the external telephone or press Hook. When you hear fax tones (short repeating beeps), press Black Start or Color Start and choose Receive. You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Easy Receive on page 44.)

External TAD

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:

Faxes will be automatically received.

Voice callers can record a message on the external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 58.)

Receive mode settings

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of

4 rings.

(See Using external and extension telephones on page 62 and Easy Receive on page 44.)

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

e Press d or c to choose how many times the line rings before the machine answers.

Press OK.

If you choose 0, the line will not ring at all.

f Press Stop/Exit.

Receiving a Fax

F/T Ring Time (Fax/Tel mode only)

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T Ring (a fast double-ring) for the time you have set in the F/T Ring Time setting. If you hear the

F/T Ring it means that you have a voice caller on the line.

Because the F/T Ring is made by the

machine, extension and external telephones 6 will not ring; however, you can still answer the

call on any telephone. (For more information see Using remote codes on page 63.)

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

F/T Ring Time.

e Press d or c to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or

70 seconds). Press OK.

f Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Chapter 6

Easy Receive

If Easy Receive is On:

The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest.

If Easy Receive is Off:

If you are at the machine and answer a call first by lifting a handset, then press

Black Start or Color Start, and then press 2 to receive.

If you answered at an extension telephone press l 5 1. (See Using external and extension telephones on page 62.)

Note

•If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the fax receive code l 5 1.

•If you send faxes from a computer on the same telephone line and the machine intercepts them, set Easy Receive to Off.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Easy Receive.

e Press d or c to choose On (or Off). Press OK.

f Press Stop/Exit.

Memory Receive (Black & White only)

You can only use one Memory Receive operation at a time.

Fax Forwarding

Paging

Fax Storage

PC Fax Receive

Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the memory receive operation, a question will appear on the LCD. (See Changing Memory Receive Operations on page 48.)

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Fax Forward. Press OK.

f Enter the forwarding number (up to 20 digits).

Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off. Press OK.

IMPORTANT

•If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed.

h Press Stop/Exit.

Paging

When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Paging. Press OK.

Receiving a Fax

f Enter your cell phone or pager number followed by # # (up to 20 digits). Press OK.

Do not include the area code if it is the same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #

g Do one of the following:

If you are programming your cell phone number and do not need to enter a pin, press OK.

If your pager needs a PIN, enter the PIN, press #, press Redial/Pause, and then enter your fax number

followed by # #.

Press OK.

For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

If your pager does not need a PIN, press:

Redial/Pause, and then enter your fax number followed by # #. Press

OK.

For example, press:

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

h Press Stop/Exit.

Note

You cannot change a paging number or PIN remotely.

Chapter 6

Fax Storage

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Fax Storage. Press OK.

f Press Stop/Exit.

Note

Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.

PC Fax Receive (Windows® only)

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose <USB> or the PC you want to receive faxes.

Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off. Press OK.

h Press Stop/Exit.

Note

•PC Fax Receive is not supported in the Mac OS.

•Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

•If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and Maintenance messages

on page 140.)

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

Changing the destination PC

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose Change. Press OK.

Receiving a Fax

g Press a or b to choose <USB>, or the PC you want to receive faxes.

Press OK.

h Press a or b to choose

Backup Print:On or Backup Print:Off. Press OK.

i Press Stop/Exit.

Turning off Memory Receive Operations

a Press Menu.
b Press a or b to choose Fax.	6
Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Off. Press OK.

f Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 48.)

Chapter 6

Changing Memory Receive

Operations

If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions:

Erase All Fax? Yes i Press 1 No i Press 2

Print All Fax? Yes i Press 1 No i Press 2

•If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

•If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive from another option [Fax Forward, Paging or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following question:

Send Fax to PC? Yes i Press 1 No i Press 2

•If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see

PC Fax Receive (Windows® only) on page 46.)

•If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Additional receiving operations

Printing a reduced incoming fax

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 25.)

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Auto Reduction.

e Press d or c to choose On (or Off). Press OK.

f Press Stop/Exit.

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

a Ask the other party to place the document in their machine and to press the Start or Send key.

b When you hear the other machine's CNG tones (slowly repeating beeps), press Black Start or Color Start.

c Press 2 to receive the fax.

d Replace the handset of the external telephone.

Receiving faxes into memory when paper tray is empty

As soon as the paper tray becomes empty during fax reception, the LCD shows

No Paper Fed. Put some paper in the paper tray. (See Loading paper and other print media on page 9.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored in memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Receiving a Fax

Printing a fax from the memory

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) on page 44.)

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose Print Fax. Press OK.

	d Press Black Start.	6
	e Press Stop/Exit.	6
	e Press Stop/Exit.

Note

When you print a fax from the memory, the fax data will be erased.

Chapter 6

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access

Code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---).

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Remote Access.

d Enter a three-digit code using numbers 0-9, l, or #.

Press OK. (The preset ‘’ cannot be changed.)

Note

Do not use the same code as your Fax Receive Code (l 5 1) or Telephone Answer Code (# 5 1). (See Using external and extension telephones on page 62.)

e Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step dto restore the inactive setting (---) and press OK.

Using your Remote Access Code

a Dial your fax number from a touch tone telephone or another fax machine.

b When your machine answers, enter your remote access code (3 digits followed by ) at once.

c The machine signals if it has received messages:

1 long beep — Fax messages

No beeps — No messages

d When the machine gives two short beeps, enter a command.

The machine will hang up if you wait longer than 30 seconds to enter a command.

The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

Receiving a Fax

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands			Operation details
95	Change the Fax Forwarding,
	Paging or Fax Storage settings
	1	OFF	You can choose Off after you have retrieved or erased all
			your messages.
	2	Fax Forwarding	One long beep means the change is accepted. If you hear
			three short beeps, you cannot change because something
	3	Paging	three short beeps, you cannot change because something
	3	Paging	has not been set up (for example, a Fax Forwarding or

	4	Fax Forwarding number
	4	Fax Forwarding number	Paging number has not been registered). You can register
	6	Fax Storage	your Fax Forwarding number by entering 4. (See Changing	6
			your Fax Forwarding number on page 52.) Once you have	6
			registered the number, Fax Forwarding will work.

96	Retrieve a fax

	2	Retrieve all faxes	Enter the number of a remote fax machine to receive stored
			fax messages. (See Retrieving fax messages on page 52.)

	3	Erase faxes from the memory	If you hear one long beep, fax messages have been erased
			from the memory.

97	Check the receiving status

	1	Fax	You can check whether your machine has received any
			faxes. If yes, you will hear one long beep. If no, you will hear
			three short beeps.

98	Change the Receive Mode

	1	External TAD	If you hear one long beep, your change has been accepted.

	2	Fax/Tel

	3	Fax Only

90	Exit		Pressing 9 0 allows you to exit remote retrieval. Wait for the
			long beep, then replace the handset.

Chapter 6

Retrieving fax messages

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number.

b When your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press 9 6 2.

d Wait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by # # (up to 20 digits).

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax

Forwarding number

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number.

b When your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press 9 5 4.

d Wait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to stop Remote Access when you have finished.

f Hang up after you hear your machine beep.

7 Telephonedevices Services and External

Voice operations

Voice calls can be made either with an external telephone, by dialing manually, or by using Quick Dial numbers.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions below:

a Pick up the handset of an external telephone or press Hook.

b Press # on the machine’s control panel. Any digits dialed after this will send tone signals.

When you hang up, the machine will return to the Pulse dialing service.

Fax/Tel mode

When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at the extension telephone, you'll need to lift the handset during the F/T Ring and then press # 5 1 between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 5 1.

If you are at the machine, lift the external telephone’s handset, and then press Hook to

answer.

Telephone services

Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine. If you have Voice Mail on your telephone line, please read the following carefully.

Voice Mail

If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.

For example, if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings, then your Brother machine will answer first. This will prevent callers from being able to leave a message in your Voice Mail.

Similarly, if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings, then your Voice Mail will answer first. This will prevent your Brother machine from being able to receive an incoming fax, since Voice Mail cannot transfer the incoming fax back to the Brother machine.

Chapter 7

To avoid conflicts between your Brother machine and your voice mail service, do one of the following:

Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term ‘Distinctive Ring,’ but telephone companies market the service under a variety of names, such as Custom Ringing, Personalized Ring, Smart Ring, RingMaster, Ident-A-Ring, Ident- A-Call, Data Ident-A-Call, Teen Ring, and SimpleBiz Fax & Alternate Number Ringing. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes. (See

Distinctive Ring on page 54.)

Set your Brother machine’s Receive Mode to “Manual”. Manual Mode requires that you answer every incoming call if you want to be able to receive a fax. If the incoming call is a telephone call, then complete the call as you normally would. If you hear fax sending tones you must transfer the call to the Brother machine. (See Using external and extension telephones on page 62.) Unanswered fax and voice calls will go to your Voice Mail. (To set the machine in MANUAL Mode, see

Choose the correct Receive Mode on page 40.)

Distinctive Ring

Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes.

Note

•You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.

•Please call your telephone company for availability and rates.

What does your telephone company's ‘Distinctive Ring’ do?

Your telephone company's Distinctive Ring service allows you to have more than one number on the same telephone line. If you need more than one telephone number, it is cheaper than paying for an extra line. Each telephone number has its own distinctive ring pattern, so you will know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

What does Brother's ‘Distinctive Ring’ do?

The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new telephone number on your line can just receive faxes.

Do you have Voice Mail?

If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one has a separate telephone number, neither will interfere with the other's operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later.

When you get a new fax number, make sure you reset this feature.

Telephone Services and External devices

Before you choose the ring pattern to register

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.

Ring Rings

Pattern

1 long-long

2 short-long-short

3 short-short-long

4	very long
	(normal pattern)
Note	7

Ring Pattern #1 is often called Short-Short and is the most commonly used.

If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.

The machine will only answer calls to its registered number.

The first two rings are silent on the machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

If you program the machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

Chapter 7

Registering the Distinctive Ring pattern

Very Important !

After you have set the Distinctive Ring feature to On, your Distinctive Ring number will receive faxes automatically. The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Distinctive. Press OK.

e Press a or b to choose Set. Press OK.

f Press a or b to choose the stored ring pattern you want to use.

Press OK.

(You hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

g Press Stop/Exit.

Distinctive Ring is now set to On.

Turning off Distinctive Ring

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Distinctive. Press OK.

e Press a or b to choose Off. Press OK.

f Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 40.)

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. (See Caller ID history

on page 66.)

You can see the first 18 characters of the number (or name).

The # Unavailable message means the call originated outside your Caller ID service area.

The Private Call message means the caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information received by your machine. (See How to print a report on page 74.)

Note

•This feature may not be available in certain areas of the USA and Canada.

•The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Telephone Services and External devices

Setting up your area code (USA only)

When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number). If your dialing plan does not follow the standard 1 + area code + 7-digit number dialing system for calling outside your area code, you may experience problems returning calls automatically from the caller ID history. If this is not the procedure followed by your dialing plan, you will not be able to return calls automatically.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID. Press OK.

e Use the dial pad to enter your area code. Press OK.

f Press Stop/Exit.

Chapter 7

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

•If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

•If You Subscribe to your Telephone company's Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring Service. You cannot use the Toll Saver setting.

•If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.)

•Before you connect the external TAD, remove the protective cap (2) from the EXT. jack on the machine.

1TAD

2Protective Cap

When the TAD answers a call, the LCD shows Telephone.

IMPORTANT

DO NOT connect a TAD elsewhere on the same telephone line.

Connections

The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

a Plug the telephone line cord from the telephone wall jack into the jack labeled LINE.

b Remove the protective cap (1) from the jack labeled EXT, and then plug the telephone line cord from the external TAD into the EXT. jack. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)

c Set your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.)

d Record the outgoing message on your external TAD.

e Set the TAD to answer calls.

f Set the Receive Mode to

External TAD. (See Choose the correct Receive Mode on page 40.)

Telephone Services and External devices

Recording an outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

c End your 20-second message by giving
your Fax Receive Code for people	7
sending manual faxes. For example:	7

‘After the beep, leave a message or send a fax by pressing l 5 1 and Start.’

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Chapter 7

Special line considerations

Roll over telephone lines

A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available telephone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your machine will work best on a dedicated line.

Two-line telephone system

A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive

on page 44.)

Converting telephone wall outlets

There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.

a Put the two-line TAD and the two-line telephone next to your machine.

b Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

c Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Telephone Services and External devices

d Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.

1	2

3 4

1Triplex Adapter

2Two Line Telephone

3External Two Line TAD

4Machine

You can keep two-line telephones on other	7
wall outlets as always. There are two ways to

add a two-line telephone to the machine's wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-line connections (PBX)

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Chapter 7

External and extension telephones

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT.

Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine.

1Extension telephone

2External telephone

3Protective Cap

When you are using a telephone on the same phone line, the LCD shows Telephone.

Using external and extension telephones

Using extension telephones

If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 5 1.

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at an extension telephone by pressing the Telephone Answer Code # 5 1. (See F/T Ring Time (Fax/Tel mode only)

on page 43.)

Using an external telephone (connected to the EXT. jack of the machine)

If you answer a fax call at the external telephone connected to the EXT jack of the machine, you can make the machine receive the fax by pressing Black Start and choose

Receive.

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 44.)

Using a non-Brother cordless external telephone

If your non-brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset.

Using remote codes

Fax Receive code

If you answer a fax call on an extension telephone, you can tell your machine to receive it by dialing the Fax Receive Code l 5 1. Wait for the chirping sounds and then replace the handset. (See Easy Receive on page 44.)

If you answer a fax call at the external telephone connected to the EXT jack of the machine, you can make the machine receive the fax by pressing Black Start and choosing

Receive.

Telephone Answer Code

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (pseudo/double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T Ring off by pressing # 5 1 (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone connected to the EXT jack of the machine by pressing Hook.

Telephone Services and External devices

Changing the remote codes

The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Remote Codes.

e Press d or cto choose On (or Off). Press OK.

f Enter the new Fax Receive Code.	7
Press OK.

g Press a or b to choose Tel Answer: and enter the new Telephone Answer Code.

Press OK.

h Press Stop/Exit.

Note

•If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another threedigit code (such as # # # and 9 9 9).

•Remote Codes might not work with some telephone systems.

8 Dialing and storing numbers

How to Dial

Manual dialing

Press all of the digits of the fax or telephone number.

d Press a or b to choose the number you want to dial.

Press OK.

Note

If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location.

Speed Dialing

a Press (Speed Dial).

Or, you can press (Fax) and then press a or b to choose Speed Dial and press OK.

b Press a or b to choose Search. Press OK.

c Do one of the following:

Press a or b to choose

Alphabetical Order or Numerical Order. Press OK.

Press the two-digit Speed Dial number using the dial pad. (See

Storing Speed Dial numbers on page 66.)

Search

You can search for names you have stored in the Speed Dial memory.

a Press (Speed Dial).

Or, you can press (Fax) and then press a or b to choose Speed Dial and press OK.

b Press a or b to choose Search. Press OK.

c Press a or b to choose

Alphabetical Order or Numerical Order. Press OK.

Note

•Press l to make the LCD font size larger.

•Press # to make the LCD font size smaller.

d If you chose Alphabetical Order in step c, use the dial pad to enter the first letter of the name, and then press a or b to choose the name and number you want to call.

Press OK.

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press

Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes.

a Press Redial/Pause.

b Press a or b to choose the number you want to redial.

Press OK.

c Press a or b to choose Send a fax. Press OK.

d Press Black Start or Color Start.

Note

In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass.

Dialing and storing numbers

Outgoing Call

The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the number you want.

Press OK.

c Do one of the following:

To send a fax, press a or b to choose

Send a fax. Press OK.

Press Black Start or Color Start.

	If you want to store the number,	8
	press a or b to choose	8
	press a or b to choose

Add to Speed Dial. Press OK.

(See Storing Speed Dial numbers from Outgoing Calls on page 67.)

Press a or b to choose Delete. Press OK.

Press 1 to confirm.

d Press Stop/Exit.

Chapter 8

Caller ID history

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 57.)

The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press (Fax).

b Press a or b to choose

Caller ID hist.

Press OK.

c Press a or b to choose the number you want.

Press OK.

d Do one of the following:

To send a fax, press a or b to choose

Send a fax. Press OK.

Press Black Start or Color Start.

If you want to store the number, press a or b to choose

Add to Speed Dial. Press OK.

(See Storing Speed Dial numbers from Outgoing Calls on page 67.)

Press a or b to choose Delete. Press OK.

Press 1 to confirm.

e Press Stop/Exit.

Note

•(USA only) If you redial from the Caller ID history outside your area code, you must set up your AREA CODE in advance.

(See Setting up your area code (USA only) on page 57.)

•You can print the Caller ID List.

(See How to print a report on page 74.)

Storing numbers

You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed Dial numbers

Names and numbers can be stored in two-digit Speed Dial locations. You can store up to 100 different Speed Dial numbers. When you dial you will only have to press a

few keys (for example: (Speed Dial), Search, OK, the 2-digit number, and

Black Start or Color Start).

a Press (Speed Dial).

b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the 2-digit Speed Dial location where you want to store the number.

Press OK.

d Do one of the following:

Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 182.)

To store the number without a name, press OK.

e Enter the fax or telephone number (up to 20 digits).

Press OK.

f Do one of the following:

Enter the second fax or telephone number (up to 20 digits).

Press OK.

If you do not want to store a second number, press OK.

g Press a or b to choose Complete. Press OK.

h Do one of the following:

To store another Speed Dial number, go to step c.

If you are finished storing numbers, press Stop/Exit.

Dialing and storing numbers

Storing Speed Dial numbers from Outgoing Calls

You can also store Speed Dial numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the name or number you want to store.

Press OK.

c Press a or b to choose

Add to Speed Dial. Press OK.

d Press a or b to choose the 2-digit Speed Dial location where you want to store the number.

Press OK.

e Do one of the following:

Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 182.)

To store the number without a name, press OK.

f Press OK to confirm the fax or telephone number.

g Do one of the following:

Enter the second fax or telephone number (up to 20 digits).

Press OK.

If you do not want to store a second number, press OK.

h Press a or b to choose Complete. Press OK.

i Press Stop/Exit.

Chapter 8

Storing Speed Dial numbers from the Caller ID history

If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 57.)

a Press (Fax).

b Press a or b to choose

Caller ID hist.

Press OK.

c Press a or b to choose the number you want to store.

Press OK.

d Press a or b to choose

Add to Speed Dial. Press OK.

e Press a or b to choose the 2-digit Speed Dial location where you want to store the number.

Press OK.

f Do one of the following:

If you want to store the displayed name, press OK.

Enter the name (up to 16 characters) using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text on page 182.)

To store the number without a name, press OK.

g Press OK to confirm the fax or telephone number.

h Do one of the following:

Enter the second fax or telephone number (up to 20 digits).

Press OK.

If you do not want to store a second number, press OK.

i Press a or b to choose Complete. Press OK.

j Press Stop/Exit.

Changing Speed Dial names or numbers

You can change or delete a Speed Dial name or number that has already been stored.

a Press (Speed Dial).

b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the 2-digit Speed Dial location you want to change. Press OK.

d Do one of the following:

Press a or b to choose Change. Press OK.

Press a or b to choose Delete. Press OK.

Press 1 to confirm. Go to step i.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

e If you want to change the name, press a or b to choose Name, then press c and enter the new name using the dial pad (up to 16 characters).

Press OK.

(See Entering Text on page 182.)

f If you want to change the first Fax/Tel number, press a or b to choose

Fax/Tel1: or Fax/Tel2:, then press c and enter the new fax or telephone number using the dial pad (up to

20 digits).

g Do one of the following:

Enter the second new fax or telephone number (up to 20 digits).

Press OK.

If you do not want to change the second number, press OK.

h Press a or b to choose Complete. Press OK.

i Press Stop/Exit.

Setting up groups for broadcasting

Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing

only (Speed Dial), Search, OK, the two-digit location and Black Start.

First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers in a large Group.

(See Storing Speed Dial numbers

on page 66 and Broadcasting (Black & White only) on page 34.)

a Press (Speed Dial).

b Press a or b to choose Setup Groups. Press OK.

Dialing and storing numbers

c Press a or b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5 or

GROUP6 for the Group name where you will store the fax numbers.

Press OK.

d Press a or b to choose the two-digit Speed Dial location where you want to store the Group.

Press OK.

e If you want to change the Group name, press a or b to choose

Change Group Name and press OK. Then enter the new Group name and press OK.

f Press a or b to choose Add Number. Press OK.

g To add numbers to the group, press a or b to choose

Alphabetical Order or	8
Numerical Order and OK. Press

a or b to select a number and OK.

h Do one of the following:

To add another number to the group, repeat steps f to g.

If you are finished adding numbers to the group, press a or b to choose

Complete. Press OK.

iDo one of the following:

To store another Group for broadcasting, repeat steps c to h.

To finish storing Groups for broadcasting, press Stop/Exit.

Note

You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports

on page 73.)

Chapter 8

Changing a Group name

a Press (Speed Dial).

b Press a or b to choose Setup Groups. Press OK.

c Press a or b to choose the Group name you want to change.

Press OK.

d Press a or b to choose

Change Group Name. Press OK.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

e Enter the new name (up to

16 characters) using the dial pad. Press OK.

(See Entering Text on page 182. For example, type NEW CLIENTS.)

f Press a or b to choose Complete. Press OK.

g Press Stop/Exit.

Deleting a Group

a Press (Speed Dial).

b Press a or b to choose Setup Groups. Press OK.

c Press a or b to choose the Group you want to delete.

Press OK.

d Press a or b to choose Delete. Press OK.

Press 1 to confirm.

e Press Stop/Exit.

Deleting a number from a Group

a Press (Speed Dial).

b Press a or b to choose Setup Groups. Press OK.

c Press a or b to choose the Group you want to change.

Press OK.

d Press a or b to choose the number you want to delete.

Press OK.

Press 1 to confirm.

e Press a or b to choose Complete. Press OK.

f Press Stop/Exit.

Dialing Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed Dial numbers

on page 66.)

For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys:

a Press (Speed Dial).

b Press a or b to choose Search. Press OK.

c Enter 03.

d Press a or b to choose Speed Dial. Press OK.

Note

If you stored 2 numbers in one Speed Dial location, you will be asked which number you want to send to.

e Press a or b to choose Search. Press OK.

f Enter 02.

g Press Black Start or Color Start. You will dial ‘555-7000 ’.

Dialing and storing numbers

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could

press (Speed Dial), choose Search, press 03 and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

9 Printing Reports

Fax reports

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification

Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the sender’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

There are several settings available for the Transmission Verification Report:

On: Prints a report after every fax you send.

On+Image: Prints a report after every fax you send. A portion of the fax’s first page appears on the report.

Off: Prints a report only if your fax is unsuccessful due to a transmission error. Off is the default setting.

Off+Image: Prints a report only if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose Transmission.

e Press d or c to choose On, On+Image,

Off or Off+Image. Press OK.

f Press Stop/Exit.

Note

•If you choose On+Image or Off+Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real Time Transmission on page 37.)

•If your transmission is successful, "OK" will appear next to "RESULT" on the Transmission Verification Report. If transmission is not successful, "NG" will appear next to "RESULT".

Fax Journal (activity report)

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 74. The factory setting is

Every 50 Faxes.

a Press Menu.

b Press a or b to choose Fax. Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose

Journal Period.

e Press d or c to choose an interval. Press OK.

(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

If you choose Every 50 Faxes, go to step g.

6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

Every 50 Faxes

The machine will print the Journal when the machine has stored

50 jobs.

f Enter the time to start printing in 24-hour format.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

g Press Stop/Exit.

Printing Reports

Reports

The following reports are available:

Transmission

Prints a Transmission Verification Report for your last transmission.

Help List

A help list showing how to program your machine.

Quick Dial

Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.

Fax Journal

Lists information about the last incoming and outgoing faxes.

(TX: Transmit.) (RX: Receive.)

User Settings

Lists your settings.

	Network Config	9
	Lists your Network settings.	9
	Lists your Network settings.

Caller ID hist.

Lists the available Caller ID information about the last 30 received faxes and telephone calls.

Chapter 9

How to print a report

a b

Press Menu.

Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you want.

Press OK.

d (Quick Dial only) Press a or b to choose

Alphabetical Order or Numerical Order. Press OK.

e f

Press Black Start.

Press Stop/Exit.

10 Polling

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling

a Press (Fax).

b Press a or b to choose Polling RX.

c Press d or c to choose On (or Off). Press OK.

d Enter the fax number you are polling.

e Press Black Start or Color Start. The LCD shows Dialing.

Sequential polling (Black & White only)

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Press (Fax).

b Press a or b to choose Polling RX.

c Press d or c to choose On (or Off). Press OK.

d Press a or b to choose Broadcasting. Press OK.

e Do one of the following:

Press a or b to choose Add Number and enter the number using a dial pad.

Press OK.

Press a or b to choose Speed Dial 10 and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press a or b to select a number and OK.

f After you have entered all the fax numbers by repeating steps e, press a or b to choose Complete.

Press OK.

g Press Black Start.

The machine polls each number or Group number in turn for a document.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and canceling waiting jobs on page 38.

Chapter 10

Polled transmit (Black & White only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 38.)

Setup for polled transmit

a b c d

Press (Fax).

Load your document.

Press a or b to choose Polled TX.

Press d or c to choose On (or Off). Press OK.

e Press a or b to choose any settings you want to change.

Press OK.

After each setting is accepted, you can continue to change more settings.

f g

Press Black Start.

If you are using the scanner glass, the LCD will prompt you to choose one of the options.

Press 1 to send another page. Go to h.

Press 2 or Black Start to send the document.

h Place the next page on the scanner glass, press OK. Repeat g and h for each additional page.

Your machine will automatically send the fax.

Section III

Copy

Making copies

11 Making copies

How to copy

Entering Copy mode

When you want to make a copy, press

(Copy) to illuminate it in blue.

The LCD shows:

1			01
1			01

		Quality		Normal


		Enlarge/Reduce		100%

		Ratio:

		Paper Type		Plain Paper
				Copy Press Start
	COPY			Copy Press Start

1No. of Copies

You can enter the number of copies you want by using the dial pad.

Press a or b to scroll through the Copy key options.

Quality (See page 79.)

Enlarge/Reduce (See page 79.)

Paper Type (See page 83.)

Paper Size (See page 84.)

Brightness (See page 82.)

Contrast (See page 82.)

Ink Save Mode (See page 83.)

Stack/Sort (See page 82.)

Page Layout (See page 80.)

Book Copy (See page 84.)

Watermark Copy (See page 85.)

Set New Default (See page 86.)

Factory Reset (See page 86.)

When the option you want is highlighted, press OK.

Note

•The default made is Fax. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 24.)

•Book Copy, Watermark Copy and

Ink Save Mode features are supported by technology from Reallusion, Inc.

Making a single copy

a Press (Copy).

b Load your document.

(See Loading documents on page 21.) c Press Black Start or Color Start.

Making multiple copies

You can make up to 99 copies in one print run.

a Press (Copy).

b Load your document.

(See Loading documents on page 21.)

c Enter the number of copies you want. d Press Black Start or Color Start.

Note

To sort the copies, press a or b to choose

Stack/Sort. (See Sorting copies using the ADF on page 82.)

Stop copying

To stop copying, press Stop/Exit.

Copy settings

You can change the copy settings temporarily for the next copy.

These settings are temporary, and the machine returns to its default settings

1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 24.)

If you have finished choosing settings, press

Black Start or Color Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as the new default on page 86.)

Changing copy quality

You can choose from a range of quality. The factory setting is Normal.

Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

Normal

Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed.

Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

Making copies

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Quality.

e Press d or cto choose Fast, Normal or

Best. Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start.

Enlarging or reducing the image copied

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.

a Press	(Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose		11
Enlarge/Reduce.

e Press d or c to choose 100%, Enlarge,

Reduce, Fit to Page or Custom(25-400%).

Chapter 11

f Do one of the following:

If you chose Enlarge or Reduce, press OK and press d or c to choose the enlargement or reduction ratio you want.

Press OK.

If you chose Custom(25-400%), press OK and then enter an enlargement or reduction ratio from

25% to 400%. Press OK.

If you chose 100% or Fit to Page, go to step g.

198% 4"x6"iA4

186% 4"x6"iLTR

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

78% LGLiLTR

46% LTRi4"x6"

Fit to Page

Custom(25-400%)

g If you do not want to change additional settings, press Black Start or

Color Start.

Note

•Page Layout is not available with

Enlarge/Reduce.

•Page Layout, Book Copy, Sort and

Watermark Copy are not available with

Fit to Page.

•Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

•Fit to Page is not available for a Legal size document.

Making N in 1 copies or a poster (Page Layout)

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

IMPORTANT

•Make sure the paper size is set to Letter or A4.

•You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.

•If you are producing multiple color copies, N in 1 copy is not available.

•(P) means Portrait and (L) means Landscape.

•You can only make one poster copy at a time.

Note

Watermark Copy, Book Copy, Sort, Ink Save Mode and Enlarge/Reduce are not available with Page Layout.

a Press (Copy). b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Page Layout.

e Press d or c to choose Off(1 in 1),

2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3).

Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start to scan the page.

If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page, press 1 to scan the next page.

h Place the next page on the scanner glass.

Press OK.

i Repeat steps g and hfor each page of the layout.

j After all the pages have been scanned, press 2 to finish.

Note

If photo paper has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen.

Making copies

Place the document face down in the direction shown below:

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3 x 3)

You can make a poster size copy of a photograph.

Chapter 11

Sorting copies using the ADF

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Stack/Sort.

e Press d or c to choose Sort. Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start.

Note

Fit to Page, Page Layout and

Book Copy are not available with Sort.

Adjusting Brightness and

Contrast

Brightness

You can adjust the copy brightness to make copies darker or lighter.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Brightness.

e Press d to make a darker copy or press c to make a lighter copy. Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start.

Contrast

You can adjust the copy contrast to help an image look sharper and more vivid.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Contrast.

e Press c to increase the contrast or press d to decrease the contrast.

Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start.

Ink Save Mode

Ink Save Mode can help you save some ink. Your machine detects the edges of the image and prints the outline of the image.

The amount of ink saved will vary depending on the document.

Ink Save Mode: Off

Ink Save Mode: On

a Press (Copy). b Load your document.

c Enter the number of copies you want.

d Press a or b to choose

Ink Save Mode.

e Press d or c to choose On (or Off). Press OK.

Making copies

f If you do not want to change any additional settings, press Black Start or

Color Start.

Note

Watermark Copy, Book Copy and

Page Layout are not available with

Ink Save Mode.

Paper Options

Paper Type

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Paper Type.

e Press d or c to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.

f If you do not want to change additional 11 settings, press Black Start or

Color Start.

Chapter 11

Paper Size

If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 4 × 6 in. (10 × 15 cm) paper.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Paper Size.

e Press d or c to choose Letter, Legal,

A4, A5 or 4"x6". Press OK.

f If you do not want to change additional settings, press Black Start or

Color Start.

Book Copy

Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections.

a Press (Copy). b Load your document.

c Enter the number of copies you want. d Press a or b to choose Book Copy. e Do one of the following:

If you want to correct the data yourself, press d or c to choose

On(Preview).

Press Black Start or Color Start and go to step f.

If you want the machine to correct the data automatically, press d or c to choose On and go to step g.

f Adjust the skewed data by using # or l. Remove the shadows by using a or b.

g If you are finished making corrections, press Black Start or Color Start.

Note

Page Layout, Sort, Ink Save Mode, Fit to Page and Watermark Copy are not available with Book Copy.

Brother MFC-495CW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

1 General Information

Using the documentation

Symbols and conventions used in the documentation

Viewing Documentation

Viewing Documentation (Windows®)

How to find Scanning instructions

How to find Network setup instructions

Viewing Documentation (Macintosh)

How to find Scanning instructions

How to find Network setup instructions

Control panel overview

LCD screen

Basic Operations

2 Loading paper and documents

Loading paper and other print media

About envelopes

Loading envelopes and postcards

Loading photo paper

Removing small printouts from the machine

Printable area

Acceptable paper and other print media

Recommended print media

Handling and using print media

Paper capacity of the output paper tray cover

Choosing the right print media

Paper type and size for each operation

Paper weight, thickness and capacity

Loading documents

Using the ADF

Recommended environment

Document Sizes Supported

How to load documents

Using the scanner glass

Document Sizes Supported

How to load documents

Scannable area

3 General setup

Mode Timer

Turning the machine off

Turning the machine on

Paper settings

Paper Type

Paper Size

Volume Settings

Ring Volume

Setting the Ring Volume from the menu

Beeper Volume

Speaker Volume

Sleep Mode

LCD screen

LCD Contrast

Setting the backlight brightness

Setting the Dim Timer for the backlight

Setting the Wallpaper

4 Security features

TX Lock

Setting and changing the TX Lock password

Setting up the password

Changing the password

Turning TX Lock on/off

Turning TX Lock on a Press Menu.

Turning TX Lock off

5 Sending a Fax

Entering Fax mode

Faxing from the ADF

Faxing from the scanner glass

Faxing A4 size documents from the scanner glass

Color fax transmission

Canceling a fax in progress