Brother MFC-490CW User Guide

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USER’S GUIDE

MFC-490CW

Version 0

UK/IRE/GEN/SAF

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-490CW

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity under the R & TTE Directive

Section I General

1 General Information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing Documentation................................................................................... 3

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

LCD screen indications....................................................................................8

Basic Operations ............................................................................................. 8

2 Loading paper and documents 9

Loading paper and other print media.....................................................................9

Loading envelopes and postcards.................................................................11

Loading photo paper......................................................................................13

Removing small printouts from the machine .................................................14

Printable area ................................................................................................14

Acceptable paper and other print media..............................................................15

Recommended print media ...........................................................................15

Handling and using print media.....................................................................15

Choosing the right print media.......................................................................17

Loading documents ............................................................................................. 19

Using the ADF ...............................................................................................19

Using the scanner glass ................................................................................19

Scannable area .............................................................................................20

) .........................................................5

3 General setup 21

Power Save mode ............................................................................................... 21

Putting your machine in Power Save mode................................................... 21

Bringing your machine out of Power Save mode ..........................................21

Power Save setting........................................................................................21

Mode Timer..........................................................................................................22

Paper settings......................................................................................................22

Paper Type....................................................................................................22

Paper Size.....................................................................................................23

Volume Settings................................................................................................... 23

Ring Volume ..................................................................................................23

Beeper Volume..............................................................................................24

Speaker Volume............................................................................................24

Automatic Daylight Savings Time........................................................................24

Sleep Mode ......................................................................................................... 25

iii

LCD screen..........................................................................................................25

LCD Contrast .................................................................................................25

Setting the backlight brightness.....................................................................25

Setting the Dim Timer for the backlight ........................................................26

Setting the Wallpaper ....................................................................................26

4 Security features 27

TX Lock................................................................................................................27

Setting and changing the TX Lock password ................................................27

Turning TX Lock on/off ..................................................................................28

Section II Fax

5 Sending a Fax 30

Entering Fax mode ..............................................................................................30

Faxing from the ADF ....................................................................................30

Faxing from the scanner glass ......................................................................31

Faxing Letter size documents from the scanner glass ..................................31

Colour fax transmission ................................................................................. 31

Cancelling a fax in progress ..........................................................................31

Broadcasting (Monochrome only)........................................................................32

Cancelling a Broadcast in progress ...............................................................32

Additional sending operations..............................................................................33

Sending faxes using multiple settings ...........................................................33

Contrast .........................................................................................................33

Changing fax resolution.................................................................................34

Dual access (Monochrome only)...................................................................34

Real time transmission ..................................................................................34

Overseas Mode .............................................................................................35

Delayed Faxing (Monochrome only)..............................................................35

Delayed Batch Transmission (Monochrome only).........................................35

Checking and cancelling waiting jobs............................................................35

Setting your changes as a new default..........................................................36

Restoring all settings to the factory settings ..................................................36

Sending a fax manually .................................................................................36

Out of Memory message ...............................................................................36

6 Receiving a Fax 37

Receive modes....................................................................................................37

Choose the Receive Mode ..................................................................................37

Using receive modes ...........................................................................................38

Fax only ......................................................................................................... 38

Fax/Tel...........................................................................................................38

Manual...........................................................................................................38

External TAD ................................................................................................. 38

Receive mode settings ........................................................................................39

Ring Delay .....................................................................................................39

F/T Ring Time (Fax/Tel mode only)...............................................................39

Fax Detect .....................................................................................................40

Memory Receive (Monochrome only)..................................................................40

Fax Forwarding.............................................................................................. 40

Fax Storage ...................................................................................................41

PC Fax Receive............................................................................................. 41

Turning off Memory Receive Operations....................................................... 42

Changing Memory Receive Operations.........................................................43

Additional receiving operations............................................................................43

Printing a reduced incoming fax .................................................................... 43

Out of Paper Reception.................................................................................44

Printing a fax from the memory ..................................................................... 44

Remote Retrieval.................................................................................................44

Setting a Remote Access Code..................................................................... 44

Using your Remote Access Code..................................................................45

Remote Fax commands ................................................................................46

Retrieving fax messages ...............................................................................47

Changing your Fax Forwarding number........................................................47

7 Telephone and External devices 48

Voice operations..................................................................................................48

Tone or Pulse ................................................................................................48

Fax/Tel mode ................................................................................................48

Fax/Tel mode in Power Save condition .........................................................48

Telephone services..............................................................................................49

Caller ID (U.K. and Ireland only)....................................................................49

Setting the Telephone Line Type...................................................................49

BT Call Sign (U.K. only).................................................................................50

Connecting an external TAD (telephone answering device)................................51

Connections...................................................................................................52

Recording outgoing message (OGM) on an external TAD............................52

Multi-line connections (PBX) .........................................................................52

External and extension telephones......................................................................53

Connecting an external or extension telephone ............................................53

Operation from extension telephones............................................................53

Using extension telephones (U.K. only) ........................................................54

Using a cordless external telephone .............................................................55

Using remote codes.......................................................................................55

8 Dialling and storing numbers 56

How to Dial ..........................................................................................................56

Manual dialling...............................................................................................56

Speed Dialling ...............................................................................................56

Search ...........................................................................................................56

Fax Redial .....................................................................................................56

Outgoing Call history .....................................................................................57

Caller ID history .............................................................................................57

Storing numbers ..................................................................................................58

Storing a pause .............................................................................................58

Storing Speed Dial numbers..........................................................................58

Changing Speed Dial names or numbers......................................................60

Setting up groups for broadcasting................................................................60

Combining Quick Dial numbers .....................................................................62

9Printing Reports 63

Fax reports...........................................................................................................63

Transmission Verification Report...................................................................63

Fax Journal (activity report) ...........................................................................63

Reports ................................................................................................................64

How to print a report ......................................................................................64

10 Polling 65

Polling overview...................................................................................................65

Polling receive .....................................................................................................65

Setup to receive polling .................................................................................65

Setup to receive polling with secure code .....................................................65

Setup to receive delayed polling....................................................................66

Sequential polling (Monochrome only) ..........................................................66

Polled transmit (Monochrome only).....................................................................67

Setup for polled transmit................................................................................67

Setup for polled transmit with secure code....................................................67

Section III Copy

11 Making copies 70

How to copy .........................................................................................................70

Entering Copy mode......................................................................................70

Making a single copy ..................................................................................... 70

Making multiple copies ..................................................................................70

Stop copying..................................................................................................70

Copy settings ....................................................................................................... 71

Changing copy speed and quality .................................................................71

Enlarging or reducing the image copied........................................................72

Making N in 1 copies or a poster (Page Layout) ..........................................72

Sorting copies using the ADF ........................................................................74

Adjusting Brightness and Contrast ................................................................ 74

Paper Options................................................................................................75

Book Copy .....................................................................................................75

Watermark Copy............................................................................................ 76

Setting your changes as a new default..........................................................77

Restoring all settings to the factory settings .................................................. 77

‘Out of Memory’ message....................................................................................78

Section IV Direct Photo Printing

12 Printing photos from a memory card or

USB Flash memory drive 80

PhotoCapture Center™ Operations.....................................................................80

Printing from a memory card or USB Flash memory drive without a PC.......80

Scanning to a memory card or USB Flash memory drive without a PC ........80

Using PhotoCapture Center™ from your computer.......................................80

Using a memory card or USB Flash memory drive .......................................80

Memory cards or a USB Flash memory drive folder structure....................... 81

Getting started .....................................................................................................82

Entering PhotoCapture mode ........................................................................83

Print Images.........................................................................................................83

View Photo(s) ................................................................................................83

Print Index (Thumbnails) ...............................................................................84

Printing Photos ..............................................................................................84

Enhance Photos ............................................................................................85

Search by Date.............................................................................................. 88

Print All Photos .............................................................................................. 89

Slide show .....................................................................................................89

Trimming........................................................................................................90

DPOF printing................................................................................................90

vii

PhotoCapture Center™ print settings..................................................................91

Print Speed and Quality.................................................................................92

Paper options ................................................................................................92

Adjusting Brightness, Contrast and Colour....................................................93

Cropping ........................................................................................................94

Borderless printing.........................................................................................95

Date Print.......................................................................................................95

Setting your changes as a new default..........................................................95

Restoring all settings to the factory settings ..................................................95

Scan to a memory card or USB Flash memory drive ..........................................96

Entering Scan mode ......................................................................................96

How to scan to a memory card or USB Flash memory drive.........................96

How to change the file name.........................................................................97

How to set a new default ...............................................................................97

How to reset to factory settings .....................................................................98

Understanding the Error Messages .....................................................................98

13 Printing photos from a camera 99

Printing photos directly from a PictBridge camera...............................................99

PictBridge requirements ................................................................................99

Setting your digital camera ............................................................................99

Printing Images............................................................................................100

DPOF printing ..............................................................................................100

Printing photos directly from a digital camera (without PictBridge)....................101

Printing Images............................................................................................101

Understanding the Error Messages ...................................................................102

Section V Software

14 Software and Network features 104

viii

Section VI Appendixes

A Safety and Legal 106

Choosing a location ........................................................................................... 106

To use the machine safely................................................................................. 107

Important safety instructions........................................................................111

IMPORTANT - For your safety ....................................................................112

LAN connection ...........................................................................................112

Radio interference .......................................................................................112

EU Directive 2002/96/EC and EN50419......................................................113

International ENERGY STAR

Legal limitations for copying ..............................................................................114

Trademarks........................................................................................................115

B Troubleshooting and Routine Maintenance 116

Troubleshooting ................................................................................................116

If you are having difficulty with your machine .............................................. 116

Dial Tone detection......................................................................................122

Telephone line interference.........................................................................122

Error and Maintenance messages.....................................................................123

Error animations display .............................................................................. 128

Transferring your faxes or Fax Journal report .............................................128

Document jam ............................................................................................ 129

Printer jam or paper jam..............................................................................130

Routine maintenance......................................................................................... 133

Replacing the ink cartridges........................................................................133

Cleaning the outside of the machine ........................................................... 135

Cleaning the scanner glass .........................................................................136

Cleaning the machine printer platen............................................................ 137

Cleaning the paper pick-up roller.................................................................137

Cleaning the print head ...............................................................................138

Checking the print quality ............................................................................138

Checking the print alignment .......................................................................139

Checking the ink volume ............................................................................. 140

Machine Information ..........................................................................................140

Checking the serial number.........................................................................140

Packing and shipping the machine....................................................................140

Compliance Statement ..............................113

C Menu and Features 143

On-screen programming....................................................................................143

Menu table...................................................................................................143

Memory storage........................................................................................... 143

Mode and menu keys ........................................................................................143

Menu table...................................................................................................144

Entering Text ...............................................................................................161

D Specifications 162

General..............................................................................................................162

Print media.........................................................................................................164

Fax.....................................................................................................................165

Copy .................................................................................................................. 167

PhotoCapture Center™ .....................................................................................168

PictBridge ..........................................................................................................169

Scanner .............................................................................................................170

Printer ................................................................................................................171

Interfaces ........................................................................................................... 172

Computer requirements .....................................................................................173

Consumable items............................................................................................. 174

Network (LAN) ...................................................................................................175

Wireless one-push configuration .................................................................176

E Glossary 177

FIndex 181

Section I

General I

General Information 2 Loading paper and documents 9 General setup 21 Security features 27

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

buttons on the machine’s control panel, or on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Electrical Hazard icons alert you to possible electrical shock.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Courier

New

Text in the Courier New font identifies messages on the LCD of the machine.

General Information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation

(For Windows

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

) 1

c If the language screen appears, click

your language. The CD-ROM Main Menu will appear.

Note

If this window does not appear, use

Windows program from the root directory of the Brother CD-ROM.

Explorer to run the start.exe

d Click Documentation. e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Windows Windows

 ControlCenter3

(For Windows Windows

 Network Scanning

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

2000 Professional/

XP and Windows Vista®)

2000 Professional/

XP and Windows Vista®)

Viewing Documentation

(For Macintosh

a Turn on your Macintosh

) 1

. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports SecureEasySetup™, Wi-Fi Protected Setup™ or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

d Double-click top.html to view the

Software User's Guide and Network

User's Guide in HTML format.

e Click the documentation you want to

read:

 Software User’s Guide

 Network User’s Guide

General Information

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Mac OS

 ControlCenter2

(For Mac OS

 Network Scanning

(For Mac OS

Presto!

 The complete Presto!

User’s Guide can be viewed from the Help selection in the Presto!

application.

PageManager® User’s Guide

X 10.2.4 or greater)

PageManager®

Accessing Brother Support (For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center).

 Click Brother Support on the main menu.

The following screen will appear:

) 1

How to find Network setup instructions

 To access our web site

(http://www.brother.com Home Page.

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To visit our web site for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the main page, click Back or

if you have finished, click Exit.

), click Brother

), click

)

Chapter 1

021.12.2009

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Control panel overview 1

Mem.

12:

21.12.2

1 Fax and telephone keys:

 Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

 Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring.

Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 Photo Capture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

 Volume keys

d c

When the machine is idle, you can press these keys to adjust the ring volume.

 Speed Dial key

Lets you store, look up, and dial numbers that are stored in the memory.

 d or c

Press to scroll backward or forward to a menu selection.

Also, press to choose options.

General Information

21.12.2009

Fax

12:45

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Fax

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21.12.2009

 a or b

Press to scroll through the menus and options.

 Menu

Access the main menu.

 Clear/Back

Press to delete characters or to go back to the previous menu level.

 OK

Choose a setting.

5 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scanning setting in the ControlCenter software).

34 5

6 Stop/Exit

Stops an operation or exits from a menu.

7 Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

8 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD by lifting it.

9PowerSave

Lets you put the machine into Power Save mode.

Chapter 1

21.12.2009

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12:45

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Fax Network

Machine I nf o. Initial S et up

Print R ep or ts

General S et up

Mode Tim er Paper Type

Mins Plain P ap er A4

Paper S iz e Volume

Auto Da yl ig ht

General S et up

Mode Tim er Paper Type

Secs Plain P ap er A4

Paper S iz e Volume

Auto Da yl ig ht

General S et up

Mode Tim er Paper Type

Secs Plain P ap er A4

Paper S iz e Volume

Auto Da yl ig ht

LCD screen indications 1

The LCD shows the current machine status when the machine is idle.

12 3 4

Mem.

Fax

12:45

21.12.2009

1 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0Max

2 Memory Status

Lets you see the available memory in the machine.

3 Ink indicator

Lets you see the available ink volume.

4 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)  F/T (Fax/Tel)  TAD (External TAD)  Mnl (Manual)

5 Faxes in memory

Shows how many received faxes are in the memory.

Basic Operations 1

The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds.

a Press Menu. b Press a or b to choose

General Setup.

General Setup

Fax Network Print Reports

Machine Info. Initial Setup

Press OK.

c Press a or b to choose Mode Timer.

General Setup

Mode Timer

Paper Type Paper Size Volume

Auto Daylight

d Press d or c to choose 30Secs.

General Setup

Mode Timer

Paper Type Paper Size Volume

Auto Daylight

2 Mins

Plain Paper A4

3030Secs

Plain Paper A4

Press OK. You can see the current setting on the LCD:

General Setup

Mode Timer

Paper Type Paper Size Volume

Auto Daylight

3030Secs

Plain Paper A4

Select & Press OK

e Press Stop/Exit.

Loading paper and documents 2

Loading paper and other print media

Note

To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 13.)

a If the paper support flap is open, close it,

and then close the paper support. Pull the paper tray completely out of the machine.

With both hands, gently press and slide the paper side guides (1) and then the

paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.

b Lift the paper tray cover (1).

Note

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

Chapter 2

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled or wrinkled.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

g Close the paper tray cover.

h Slowly push the paper tray completely

into the machine.

f Gently adjust the paper side guides (1)

to the paper with both hands. Make sure the paper side guides touch the sides of the paper.

i While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Do not use the paper support flap for Legal paper.

Loading paper and documents

Loading envelopes and postcards 2

About envelopes 2

 Use envelopes that weigh between 80 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

CAUTION

How to load envelopes and postcards2

a Before loading, press the corners and

sides of envelopes or postcards to make them as flat as possible.

Note

If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time.

• That are pre-printed on the inside.

Glue Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Chapter 2

b Put envelopes or postcards in the paper

tray with the address side down and the leading edge (top of the envelopes) in first. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

If you have problems when printing on envelopes, try the following suggestions:

a Make sure the flap is either to the side of

the envelope or to the back edge of the envelope when printing.

b Adjust the size and margin in your

application.

Loading paper and documents

Loading photo paper 2

Use the photo paper tray which has been assembled on the top of the paper tray cover to print on Photo (10 × 15 cm) and Photo L size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.

a Squeeze the blue photo paper tray

release button (1) using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position (2).

c Put the photo paper into the photo paper

tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled or wrinkled.

d When you have finished printing photos

return the photo paper tray to the normal printing position. Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and pull the photo tray backward until it clicks (2).

Photo Paper Tray

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

Chapter 2

Removing small printouts from the machine 2

When the machine ejects small paper onto the paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.

(See Printing for Windows on the CD-ROM.)

Cut Sheet Paper Envelopes

or Printing and Faxing for Macintosh® in the Software User’s Guide

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm 3 mm 3 mm 3 mm Envelopes 12 mm 24 mm 3 mm 3 mm

Note

The Borderless feature is not available for envelopes.

Loading paper and documents

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the correct print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 22.)

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet (Matte) BP60MA 10 x 15 cm Glossy Photo BP71GP

Handling and using print media 2

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

 You can only print on both sides of the

paper with PC printing. (See Printing for Windows

on the CD-ROM.)

in the Software User’s Guide

Chapter 2

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

Improper Setup

12mm or greater

• Extremely shiny or highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the paper tray 2

Up to 50 sheets of 80 g/m2 A4 paper.

 Transparencies and photo paper must be

picked up from the paper tray one page at a time to avoid smudging.

Loading paper and documents

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) – – – Yes PostCard 1 PostCar d 2

(Double)

Envelopes C5

Envelope

100 × 148 mm (3.9 × 5.8 in.) – – – Yes 148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

Printer

Transparencies

DL Envelope

COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes JE4

Envelope Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut

Plain Paper

Sheet

Inkjet Paper

Glossy Paper

Cards

Photo Card

Index Card

PostCard

Envelopes

64 to 120 g/m

64 to 200 g/m

Up to 220 g/m

Up to 120 g/m

Up to 200 g/m

75 to 95 g/m

0.08 to 0.15 mm

0.08 to 0.25 mm 20

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.25 mm 30

Up to 0.52 mm 10

Transparencies – – 10

Up to 100 sheets of 80 g/m2 paper.

For Photo 10×15 cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 13.)

100

Loading paper and documents

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 15 pages and feeds each sheet individually. Use standard

80 g/m before putting them in the ADF.

Recommended environment 2

Temperature: 20° C to 30° C Humidity: 50% to 70% Paper:

paper and always fan the pages

80 g/m

 Make sure documents written with ink are

completely dry.

a Unfold the ADF Document Output

Support Flap (1).

b Fan the pages well. c Place your documents, face down, top

edge first in the ADF until you feel them touch the feed roller.

d Adjust the paper guides (2) to fit the

width of your documents.

Document Sizes Supported 2

Length: Width: Weight:

148 to 355.6 mm 148 to 215.9 mm

64 to 90 g/m

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg

Chapter 2

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left and top, put the document face down in the upper left corner of the scanner glass.

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.

Usage Document

Size

Fax Letter 3 mm 4 mm

Top (1) Bottom (2)

Left (3) Right (4)

c Close the document cover.

CAUTION

A4 3 mm (Scanner

Legal 3 mm 4 mm

Copy All paper

sizes

Scan All paper

sizes

Glass) 3mm

(ADF) 1mm

3mm 3mm

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

General setup 3

Power Save mode 3

To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.

You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the Power Save condition, please see the table on page 21. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode 3

Power Save setting 3

You can customize the machine's Power Save key. The factory setting is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.

a Press Menu. b

Press aorb to choose Press OK.

General Setup

c Press a or b to choose

P.Save Setting.

d Press d or c to choose

Fax Receive:Off (or Fax Receive:On).

Press OK.

e Press Stop/Exit.

On/Off setting

Receive mode

Available operations

Press and hold down the until the LCD shows The LCD will stay on for a few seconds before going off.

Power Save

Shutting Down

key

Bringing your machine out of Power Save mode 3

a Press the Power Save key.

The LCD shows the date and time.

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 21.)

Fax Receive:

(factory setting)

Fax Receive: Off

You cannot receive a fax with Mono Start or Colour Start.

You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

Set before you switch off the machine.

Fax Only

External TAD

Manual

Fax/Tel

— No machine

Fax Receive Fax Detect

Delayed Fax Fax Forward Fax Storage3 PC Fax Receive Remote Retrieval

Fax Detect Delayed Fax

operations will be available other than cleaning the print head.

Chapter 3

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Mode Timer. d Press d or c to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off. Press OK.

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type. d Press d or c to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

e Press Stop/Exit.

General setup

Paper Size 3

You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size. d Press d or c to choose A4, A5,

10x15cm, Letter and Legal. Press OK.

e Press Stop/Exit.

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring. e Press d or c to choose Low, Med, High

or Off. Press OK.

f Press Stop/Exit.

Chapter 3

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper. e Press d or c to choose Low, Med, High

or Off. Press OK.

Automatic Daylight Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

Auto Daylight.

d Press d or c to choose Off (or On).

Press OK.

f Press Stop/Exit.

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker. e Press d or c to choose Low, Med, High

or Off. Press OK.

e Press Stop/Exit.

f Press Stop/Exit.

General setup

Sleep Mode 3

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Sleep Mode. d Press d or c to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or 60Mins which is the length of time the

machine is idle before entering sleep mode. Press OK.

e Press Stop/Exit.

LCD screen 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose LCD Contrast. e Press d or c to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Setting the backlight brightness 3

If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Backlight. e Press d or c to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Chapter 3

Setting the Dim Timer for the backlight 3

You can set how long the LCD backlight stays on after the last key press.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Dim Timer. e Press d or c to choose 10Secs,

20Secs, 30Secs or Off. Press OK.

f Press Stop/Exit.

Setting the Wallpaper 3

You can change the wallpaper.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Wallpaper.

Press OK.

e Press a or b to choose your wallpaper

from the four available designs. Press OK.

f Press Stop/Exit.

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

 Receiving faxes  Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

 PC Fax Receive (If PC Fax Receive was

already On)

While TX Lock is On, the following operations are NOT available:

Setting and changing the TX Lock password 4

Note

If you have already set the password, you will not need to set it again.

Setting up the password 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

 Sending faxes  Copying  PC printing  Scanning  PhotoCapture  Operation from the Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

e Enter a 4-digit number for the password.

Press OK.

f When the LCD shows Verify:,

re-enter the password. Press OK.

g Press Stop/Exit.

Chapter 4

Changing the password 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set Password.

Press OK.

f Enter a 4-digit number for the current

password. Press OK.

g Enter a 4-digit number for a new

password. Press OK.

Turning TX Lock on/off 4

Turning TX Lock on 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set TX Lock.

Press OK.

f Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

h When the LCD shows Verify:,

re-enter the password. Press OK.

i Press Stop/Exit.

Turning TX Lock off 4

a Press Menu. b Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Section II

Fax II

Sending a Fax 30 Receiving a Fax 37 Telephone and External devices 48 Dialling and storing numbers 56 Printing Reports 63 Polling 65

Auto

Contras t Speed D ia l Outgoin g Ca ll

Sending a Fax 5

Entering Fax mode 5

When you want to send a fax, or change fax send or receive settings, press the

The LCD shows:

Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

(Fax) key to illuminate it in blue.

Fax Resolution Standard

Contrast Speed Dial Outgoing Call

FAX

Auto

Fax Press Start

Faxing from the ADF 5

a Press (Fax).

b Place the document face down in the

ADF. (See Using the ADF on page 19.)

c Enter the fax number using the dial pad,

Speed Dial or Search.

d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If you send a mono fax when the memory is full it will be sent in real time.

 Fax Resolution (See page 34.)  Contrast (See page 33.)  Speed Dial (See page 56.)  Outgoing Call (See page 57.)  Caller ID hist. (See page 57.)  Broadcasting (See page 32.)  Delayed Fax (See page 35.)  Batch TX (See page 35.)  Real Time TX (See page 34.)  Polled TX (See page 67.)  Polling RX (See page 65.)  Overseas Mode (See page 35.)  Glass ScanSize (See page 31.)  Set New Default (See page 36.)  Factory Reset (See page 36.)

When the option you want is highlighted, press OK.

Sending a Fax

Faxing from the scanner glass5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.

You cannot send colour faxes with multiple pages.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Press (Fax).

b Load your document face down on the

scanner glass. (See Using the scanner glass on page 19.)

c Enter the fax number using the dial pad,

Speed Dial or Search.

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Press (Fax).

b Press a or b to choose

Glass ScanSize.

c Press d or c to choose Letter.

Press OK.

Note

You can save the setting you use most often by setting it as default. (See Setting your changes as a new default on page 36.)

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts sending the document.

e Do one of the following:

 To send a single page, press 2 to

choose No (or press Mono Start again).

The machine starts sending the document.

 To send more than one page,

press 1 to choose Yes and go to step f.

f Place the next page on the scanner

glass. Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

Chapter 5

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Press (Fax). b Load your document.

c Press a or b to choose Broadcasting.

Press OK.

d You can add numbers to the broadcast

in the following ways:



Press aorb to choose and enter a number using the dial pad.

Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press

a or b to select a number and OK.

e After you have entered all the fax

numbers by repeating step d, press

a or b to choose Complete. Press OK.

Add Number

Cancelling a Broadcast in

progress 5

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number.

d Press OK.

The LCD will ask you the following message:

Cancel Job? Yes i Press 1 No i Press 2

e Press 1 to cancel the number being

dialled. The LCD will then show the Broadcast job number.

f Press OK.

The LCD will ask you the following message:

Cancel Job? Yes i Press 1 No i Press 2

f Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.

•

The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

g Press 1 to cancel the Broadcast. h Press Stop/Exit.

Sending a Fax

Auto

Contras t Speed D ia l Outgoin g Ca ll

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission.

a Press (Fax).

The LCD shows:

Fax Resolution Standard

Contrast Speed Dial Outgoing Call

FAX

Auto

Fax Press Start

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document.

a Press (Fax).

b Press a or b to choose Contrast. c Press d or c to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

b Press a or b to choose a setting you

want to change.

c Press d or c to choose an option. d Go back to b to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 36.)

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

Chapter 5

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution.

a Press (Fax).

b Press a or b to choose

Fax Resolution.

c Press d or c to choose the resolution

you want. Press OK.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

a Press (Fax).

b Press a or b to choose Real Time TX. c Press d or c to choose On (or Off).

Press OK.

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

Sending a Fax

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Press (Fax).

b Load your document. c Press a or b to choose

Overseas Mode.

d Press d or c to choose On (or Off).

Press OK.

Delayed Faxing (Monochrome only) 5

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (Fax). b Press a or b to choose Batch TX.

c Press d or c to choose On.

Press OK.

d Press Stop/Exit.

Checking and cancelling waiting jobs 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.

a Press (Fax).

b Load your document. c Press a or b to choose Delayed Fax. d Press d or c to choose On.

Press OK.

e Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. Any waiting jobs appear on the LCD.

d Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go to step d.

 To exit without cancelling, press 2 to

choose No.

f When you have finished, press

Stop/Exit.

Chapter 5

Setting your changes as a new default 5

You can save the fax settings for

Fax Resolution, Contrast, Glass ScanSize and Real Time TX you

use most often by setting them as default. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose the menu option

that you want to change. Press d or c to choose your new option. Repeat this step for each setting you want to change.

c After changing the last setting, press

a or b to choose Set New Default. Press OK.

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Press (Fax).

b Load your document. c To listen for a dial tone pick up the

handset of an external telephone.

d Dial the fax number. e When you hear the fax tone, press

Mono Start or Colour Start. If you are using the scanner glass press 1 on the machine to send a fax.

f Replace the handset.

d Press 1 to choose Yes. e Press Stop/Exit.

Restoring all settings to the factory settings 5

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 34.)

Receiving a Fax 6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone services you have on your line.

Choose the Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes, see Using receive modes on page 38.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

To set a receive mode follow the instructions below.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Receive Mode.

Fax Only

Manual

Fax/Tel

Yes

External TAD

Yes

d Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual.

Press OK.

e Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

Using receive modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 39.)

Fax only 6

Fax only mode will automatically answer every call as a fax call.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 51.)

 Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 39 and Ring Delay on page 39.)

Manual 6

Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature.

To receive a fax in manual mode lift the handset of an external telephone. When you hear fax tones (short repeating beeps), press Mono Start or Colour Start. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Fax Detect on page 40.)

Receiving a Fax

Receive mode settings 6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in or

Fax/Tel

extension telephones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones on page 53 and Fax Detect on page 40.)

mode. If you have external or

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay. e Press d or c to choose how many times

the line rings before the machine answers. Press OK. If you choose 0, the line will not ring at all.

f Press Stop/Exit.

Fax Only

F/T Ring Time (Fax/Tel mode only) 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 55.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

F/T Ring Time.

e Press d or c to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

f Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Chapter 6

Fax Detect 6

If Fax Detect is On: 6

The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is Off: 6

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

If you answered at an extension telephone, press l 5 1. (See Operation from extension telephones on page 53.)

Memory Receive (Monochrome only)

You can only use one Memory Receive operation at a time:

 Fax Forwarding  Fax Storage  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the LCD. (See Changing Memory Receive Operations on page 43.)

Fax Forwarding 6

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code l 5 1.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Fax Detect.

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Fax Forward.

Press OK.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

f Enter the forwarding number (up to

20 digits). Press OK.

Receiving a Fax

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to the fax forwarding number you programmed.

h Press Stop/Exit.

Fax Storage 6

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

Note

Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax at your machine.

PC Fax Receive 6

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Fax Storage.

Press OK.

f Press Stop/Exit.

If you choose Backup Print:On the machine will also print the fax.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

Chapter 6

f Press a or b to choose <USB> or the PC

you want to receive. Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

h Press Stop/Exit.

Note

• PC Fax Receive is not supported in the Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose Change.

Press OK.

g Press a or b to choose <USB>, or the PC

you want to receive faxes. Press OK.

h Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

i Press Stop/Exit.

Turning off Memory Receive Operations 6

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and Maintenance messages on page 123.)

• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to your PC.

Changing the destination PC 6

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose Off.

Press OK.

f Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Memory Receive Operations on page 43.)

Receiving a Fax

Changing Memory Receive Operations 6

If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions:

 Erase All Doc?

Yes i Press 1

No i Press 2

 Print All Fax?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following question:

Additional receiving operations

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 23.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Auto Reduction.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

 Send Fax to PC?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive on page 41.)

• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Chapter 6

Out of Paper Reception 6

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed. Put some paper in the paper tray. (See Loading paper and other print media on page 9.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Printing a fax from the memory 6

If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Print Document. Press OK.

d Press Mono Start. e Press Stop/Exit.

Remote Retrieval 6

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 6

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (--- ).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remote Access.

d Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘ ’ cannot be changed.)

Note

Do not use the same code as your Remote Activation Code (l 5 1) or Remote Deactivation Code (# 5 1). (See Operation from extension telephones on page 53.)

Note

When you print a fax from the memory, the fax data will be erased.

e Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step d to restore the inactive setting (--- ) and press OK.

Using your Remote Access Code 6

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by ) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

Receiving a Fax

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

Chapter 6

Remote Fax commands 6

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear 4 Fax Forwarding number 6 Fax Storage

three short beeps, the change was not accepted because

something has not been set up (for example, a Fax

Forwarding number has not been registered). You can

Changing your Fax Forwarding number on page 47.) Once

you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 47.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Receiving a Fax

Retrieving fax messages 6

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 6

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 when you have finished. f Hang up after you hear your machine

beep.

Telephone and External devices 7

Voice operations 7

Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers.

Tone or Pulse 7

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:

a Pick up the handset of the external

telephone.

b Press # on the machine’s control panel.

Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

Fax/Tel mode in Power Save condition 7

When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 21.)

Fax/Tel mode does not work in the Power Save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension telephone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51.

Fax/Tel mode 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 51.

Telephone and External devices

Telephone services 7

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.

Note

Caller ID is available for U.K. and Ireland only.

Caller ID (U.K. and Ireland only) 7

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Setting the Caller ID to On 7

If you have Caller ID on your line, then this function should be set to On to display the caller's telephone number on the LCD as the telephone rings.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID. e Press d or c to choose On (or Off).

Press OK.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. (See Caller ID history on page 57.)

 You can see the first 18 characters of the

number (or name).

 The ID Unknown message means the

call originated outside your Caller ID service area.

 The ID Withheld message means the

caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information received by your machine. (See How to print a report on page 64.)

f Press Stop/Exit.

Setting the Telephone Line Type 7

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps.

a Press Menu. b Press a or b to choose

Initial Setup. Press OK.

c Press a or b to choose

Phone Line Set.

Chapter 7

d Press d or c to choose PBX, ISDN (or

Normal).

Press OK.

e Press Stop/Exit.

PBX and TRANSFER 7

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

Note

You can program a Tel/R key press as part of a number stored in a Speed Dial location. When programming the Speed Dial number, press Tel/R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed Dial location. (See Storing numbers on page 58.) However, if PBX is not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that the Tel/R press is programmed into.

BT Call Sign (U.K. only) 7

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

• When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

Telephone and External devices

To enable the machine to work with BT Call Sign (With your external telephone only)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose BT Call Sign. e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choose the Receive Mode on page 37.)

Connecting an external

TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an

external

as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

TAD on the same telephone line

Note

If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

1TAD

When the TAD answers a call, the LCD shows Telephone.

DO NOT connect a TAD elsewhere on the same telephone line.

Improper Setup

Chapter 7

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to

External TAD. (See Choose the Receive Mode on page 37.)

Recording outgoing message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Telephone Line Type is set to PBX. (See Setting the Telephone Line Type on page 49.)

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Telephone and External devices

External and extension telephones

Connecting an external or extension telephone 7

You can connect a separate telephone to your machine as shown in the diagram below.

1 Extension telephone

2 External telephone

When you are using an external or extension telephone, the LCD shows Telephone.

Note

Please make sure you use an external telephone with a cable no more than 3 metres long.

Operation from extension

telephones 7

If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 51, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 39.)

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 40.)

Chapter 7

Using extension telephones (U.K. only) 7

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone off-hook detection.’

The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.

Inadvisable connection of extension sockets (Fig. 1.)

1 Extension socket

2 Master socket

3 Incoming line

FAX

Recommended connection of extension sockets (Fig. 2.)

1 Extension socket

2 Master socket

3 Incoming line

FAX

The fax machine must be plugged into the master socket.

Note

These telephones are now connected as external devices (see Connecting an external or extension telephone on page 53), because they are connected to the fax machine via the T-connector.

Telephone and External devices

Using a cordless external telephone 7

If your cordless telephone is connected to the telephone line cord (See External and extension telephones on page 53) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press

Tel/R to send the call to the cordless handset.

Using remote codes 7

Remote Activation code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 5 1. Wait for the chirping sounds then replace the handset. (See Fax Detect on page 40.) Your caller will have to press Start to send the fax.

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start.

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 51. The preset Remote Deactivation Code is #51. If you want to, you can replace them with your own codes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Remote Codes. e Press d or cto choose On (or Off).

Press OK.

f Enter the new Remote Activation Code.

Press OK.

g Press a or b to choose Deact.Code:

and enter the new Remote Deactivation Code. Press OK.

h Press Stop/Exit.

Remote Deactivation code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing # 5 1 (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double rings for you to take over, you can take the call at the external telephone by pressing Tel/R.

Note

•

If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers

• Remote Codes might not work with some telephone systems.

0-9, l, #

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax or telephone number.

Speed Dialling 8

a Press (Speed Dial).

You can also choose Speed Dial by

Search 8

You can search for names you have stored in the Speed Dial memory.

a Press (Speed Dial).

You can also choose Speed Dial by pressing (Fax).

b Press a or b to choose Search.

Press OK.

c Press a or b to choose

Alphabetical Order or Numerical Order.

Press OK.

Note

•Press l to make the LCD font size larger.

•Press # to make the LCD font size smaller.

d If you chose Alphabetical Order in

step c, use the dial pad to enter the first letter of the name, and then press a or b to choose the name and number you want to call. Press OK.

pressing (Fax).

b Press a or b to choose Search.

Press OK.

c Press the two-digit Speed Dial number.

(See Storing Speed Dial numbers on page 58.)

d If you have two numbers in the location,

press a or b to choose the number you want to call. Press OK.

Note

If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location.

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

a Press Redial/Pause.

Dialling and storing numbers

b Press a or b to choose the number you

want to redial. Press OK.

c Press a or b to choose Send a fax.

Press OK.

d Press Mono Start or Colour Start.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Outgoing Call history 8

The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history.

Caller ID history 8

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (U.K. and Ireland only) on page 49.)

The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press (Fax).

b Press a or b to choose

Caller ID hist.

Press OK.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the number you

want. Press OK.

c Do one of the following:

 To send a fax, press a or b to choose

Send a fax. Press OK. Press Mono Start or Colour Start.

 If you want to store the number,

press a or b to choose Add to Speed Dial.

Press OK. (See Storing Speed Dial numbers

from Outgoing Calls on page 58.)

 Press a or b to choose Delete.

Press OK.

c Press a or b to choose the number you

want. Press OK.

d Do one of the following:

 To send a fax, press a or b to choose

Send a fax. Press OK. Press Mono Start or Colour Start.

 If you want to store the number,

press a or b to choose Add to Speed Dial.

Press OK. (See Storing Speed Dial numbers

from Outgoing Calls on page 58.)

 Press a or b to choose Delete.

Press OK. Press 1 to confirm.

e Press Stop/Exit.

Press 1 to confirm.

d Press Stop/Exit.

Note

You can print the Caller ID list. (See How to print a report on page 64.)

Chapter 8

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

d Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 161.)

 To store the number without a name,

press OK.

e Enter the fax or telephone number (up to

20 digits). Press OK.

f Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

Storing Speed Dial numbers 8

You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example:

(Speed Dial), Search, OK, the two-digit

number, and Mono Start or Colour Start).

a Press (Speed Dial). b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the Speed Dial

location where you want to store the number in. Press OK.

g Press a or b to choose Complete.

Press OK.

h Do one of the following:

 To store another Speed Dial

number, go to step c.

 To finish the setting, press

Stop/Exit.

Storing Speed Dial numbers from Outgoing Calls

You can also store Speed Dial numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the name or

number you want to store. Press OK.

c Press a or b to choose

Add to Speed Dial. Press OK.

Dialling and storing numbers

d Press a or b to choose the Speed Dial

location you want to store the number in. Press OK.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 161.)

 To store the number without a name,

press OK.

f Press OK to confirm the fax or

telephone number.

g Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

d Press a or b to choose

Add to Speed Dial. Press OK.

e Press a or b to choose the 2-digit

Speed Dial location you want to store the number in. Press OK.

f Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 161.)

 To store the number without a name,

press OK.

g Press OK to confirm the fax or

telephone number.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

Storing Speed Dial numbers from the Caller ID history

If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID (U.K. and Ireland only) on page 49.)

a Press (Fax).

b Press a or b to choose

Caller ID hist.

Press OK.

c Press a or b to choose the number you

want to store. Press OK.

i Press a or b to choose Complete.

Press OK.

j Press Stop/Exit.

Chapter 8

Changing Speed Dial names or numbers 8

You can change a Speed Dial name or number that has already been stored.

a Press (Speed Dial).

b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the 2-digit

Speed Dial location you want to change. Press OK.

d Do one of the following:

 Press a or b to choose Change.

Press OK.

 Press a or b to choose Delete.

Press OK. Press 1 to confirm. Go to step h.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

e If you want to change the name, press

a or b to choose Name, then press c and enter the new name using the dial pad (up to 16 characters). Press OK. (See Entering Text on page 161.)

f If you want to change the first Fax/Tel

number, press a or b to choose Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits).

Note

For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2:.

g Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Setting up groups for broadcasting 8

Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing

only (Speed Dial), Search, OK, the two- digit location and Mono Start. First, you'll need to store each fax number in a SpeedDial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers in a large Group.

(See Storing Speed Dial numbers on page 58 and Broadcasting (Monochrome only) on page 32.)

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you

will store the fax numbers. Press OK.

d Press a or b to choose the 2-digit

Speed Dial location you want to add to the Group. Press OK.

Dialling and storing numbers

e Press a or b to choose Add Number.

Press OK.

f To add numbers to the group, press

a or b to choose

Alphabetical Order or Numerical Order and OK. Press

a or b to select a number and OK.

g Do one of the following:

 To add another number to the group,

repeat steps e to f.

 If you are finished adding numbers to

the group, press a or b to choose Complete.

Press OK.

h Do one of the following:

 To store another Group for

broadcasting, repeat steps c to g.

 To finish storing Groups for

broadcasting, press Stop/Exit.

e Enter the new name (up to 16

characters) using the dial pad. Press OK. (See Entering Text on page 161. For example, type NEW CLIENTS.)

f Press a or b to choose Complete.

Press OK.

g Press Stop/Exit.

Deleting a Group 8

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to delete. Press OK.

Note

You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 64.)

Changing a Group name 8

a Press (Speed Dial). b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group name

you want to change. Press OK.

d Press a or b to choose

Change Group Name. Press OK.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

d Press a or b to choose Delete.

Press OK. Press 1 to confirm.

e Press Stop/Exit.

Deleting a number from a Group 8

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to change. Press OK.

d Press a or b to choose the number you

want to delete. Press OK. Press 1 to confirm.

e Press a or b to choose Complete.

Press OK.

f Press Stop/Exit.

Chapter 8

Combining Quick Dial numbers 8

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed Dial numbers on page 58.)

For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys:

g Press Mono Start or Colour Start.

You will dial ‘555-7000 ’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could

press (Speed Dial), choose Search, press 03 and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

a Press (Speed Dial).

b Press a or b to choose Search.

Press OK.

c Enter 03. d Press a or b to choose Speed Dial.

Press OK.

e Press a or b to choose Search.

Press OK.

f Enter 02.

Printing Reports 9

Fax reports 9

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification Report 9

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, and the fax could not be sent.

Note

If you choose On+Image or Off+Image, the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real time transmission on page 34.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

e Press d or c to choose On, On+Image,

Off or Off+Image.

Press OK.

f Press Stop/Exit.

Fax Journal (activity report) 9

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 64. The factory setting is Every 50 Faxes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose

Journal Period.

e Press d or c to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

d Press a or b to choose XMIT Report.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

Chapter 9

f Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

g Press Stop/Exit.

Reports 9

The following reports are available:

 XMIT Verify

Prints a Transmission Verification Report for your last transmission.

 Help List

A help list showing how to program your machine.

 Quick Dial

Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.

How to print a report 9

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d (Quick Dial Only) Press a or b to choose

Alphabetical Order or Numerical Order.

Press OK.

e Press Mono Start. f Press Stop/Exit.

 Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

 User Settings

Lists your settings.

 Network Config

Lists your Network settings.

 Caller ID hist.

Lists the available Caller ID information about the last 30 received faxes and telephone calls.

Polling 10

Polling overview 10

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 10

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 10

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Standard.

Press OK.

d Enter the fax number you are polling. e Press Mono Start or Colour Start.

Setup to receive polling with secure code 10

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Secure.

Press OK.

d Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling. Press OK.

e Enter the fax number you are polling.

f Press Mono Start or Colour Start.

Chapter 10

Setup to receive delayed polling 10

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

e Enter the fax number you are polling.

d Do one of the following:

 If you chose Standard, press OK

and then go to step e.

 If you chose Secure, press OK and

then enter a four-digit number. Press OK, go to step e.

 If you chose Timer, press OK and

then enter the time (24-hour format) you want to begin polling. Press OK, go to step e.

e Press a or b to choose Broadcasting.

Press OK.

f Do one of the following:

 Press a or b to choose Add Number

and enter a number using the dial pad.

Press OK.

f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

Sequential polling (Monochrome only) 10

Sequential polling lets you request documents from several fax machines in one operation.

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Standard,

Secure or Timer. Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press

a or b to select a number and OK.

g After you have entered all the fax

numbers by repeating steps f, press

a or b to choose Complete. Press OK.

h Press Mono Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 35.

Polling

Polled transmit (Monochrome only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 35.)

Setup for polled transmit 10

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX. d Press d or c to choose Standard.

Press OK.

e Press a or b to choose any settings you

want to change. Press d or c to choose the settings. After each setting is accepted, you can continue to change more settings.

Setup for polled transmit with

secure code 10

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX. d Press d or c to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press a or b to choose any settings you

want to change. Press d or c to choose the settings. After each setting is accepted, you can continue to change more settings.

g Press Mono Start.

f Press Mono Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the options.

 Press 1 to send another page.

Go to h.

 Press 2 or Mono Start to send the

document.

h Place the next page on the scanner

glass, press OK. Repeat g and h for each additional page. Your machine will automatically send the fax.

Chapter 10

Section III

Copy III

Making copies 70

100%

Enlarge /R ed uc e

Plain P ap er

Paper Type

Ratio:

Making copies 11

How to copy 11

Entering Copy mode 11

When you want to make a copy, press

(Copy) to illuminate it in blue.

The LCD shows:

1 No. of Copies

You can enter the number of copies you want by using the dial pad.

Press a or b to scroll through the Copy key options.

 Quality (See page 71.)  Enlarge/Reduce (See page 72.)  Paper Type (See page 75.)  Paper Size (See page 75.)

Quality

Enlarge/Reduce

Ratio:

Paper Type

COPY Copy Press Start

Normal

100%

Plain Paper

Note

• The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 22.)

• Book Copy and Watermark Copy features are supported by technology

from Reallusion, Inc.

Making a single copy 11

a Press (Copy).

b Load your document.

(See Loading documents on page 19.)

c Press Mono Start or Colour Start.

Making multiple copies 11

You can make up to 99 copies in one print run.

a Press (Copy).

b Load your document.

(See Loading documents on page 19.)

c Enter the number of copies you want.

 Brightness (See page 74.)  Contrast (See page 74.)  Stack/Sort (See page 74.)  Page Layout (See page 72.)  Book Copy (See page 75.)  Watermark Copy (See page 76.)  Set New Default (See page 77.)  Factory Reset (See page 77.)

When the option you want is highlighted, press OK.

d Press Mono Start or Colour Start.

Note

To sort the copies, press a or b to choose

Stack/Sort. (See Sorting copies using the ADF on page 74.)

Stop copying 11

To stop copying, press Stop/Exit.

Making copies

Copy settings 11

You can change the copy settings temporarily for the next multiple copies.

The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.)

If you have finished choosing settings, press Mono Start or Colour Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 77.)

Changing copy speed and quality 11

You can choose from a range of quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

 Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

 Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Quality. e Press d or c to choose Fast, Normal or

Best. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Chapter 11

Enlarging or reducing the image copied 11

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Enlarge/Reduce.

e Press d or c to choose 100%, Enlarge,

Reduce, Fit to Page or Custom(25-400%).

f Do one of the following:

g If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

• Page Layout is not available with Enlarge/Reduce.

• Book Copy, Sort and Watermark Copy are not available with Fit to Page.

• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• Fit to Page is not available for a Legal size document.

 If you chose Enlarge or Reduce,

press OK and press d or c to choose the enlargement or reduction ratio you want. Press OK.

 If you chose Custom(25-400%),

press OK and then enter an enlargement or reduction ratio from 25% to 400%. Press OK.

 If you chose 100% or Fit to Page,

go to step g.

100%

198% 10x15cmiA4

186% 10x15cmiLTR

142% A5iA4

97% LTRiA4

93% A4iLTR

83% LGLiA4

69% A4iA5

47% A4i10x15cm

Fit to Page

Custom(25-400%)

Making N in 1 copies or a poster (Page Layout) 11

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Important

 Make sure paper size is set to Letter or

A4.

 You cannot use the Enlarge/Reduce

setting with the N in 1 and Poster features.

 If you are producing multiple colour

copies, N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

Making copies

Note

Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout.

a Press (Copy). b Load your document. c Enter the number of copies you want. d Press a or b to choose Page Layout. e Press d or c to choose Off(1 in 1),

2in1(P), 2in1(L), 4in1(P), 4in1(L) or Poster(3 x 3).

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start to scan the page.

If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

Place the document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3 x 3)

You can make a poster size copy of a photograph.

g After the machine scans the page,

press 1 to scan the next page.

h Put the next page on the scanner glass.

Press OK. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press 2 to finish.

Chapter 11

Sorting copies using the ADF11

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Stack/Sort. e Press d or c to choose Sort.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

Fit to Page, Page Layout and Book Copy are not available with Sort.

Adjusting Brightness and Contrast 11

Brightness 11

You can adjust the copy brightness to make copies darker or lighter.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Brightness. e Press d or c to make a darker or lighter

copy. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Contrast 11

You can adjust the copy contrast to help an image look sharper and more vivid.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Contrast. e Press d or c to change the contrast.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Making copies

Paper Options 11

Paper Type 11

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Type. e Press d or c to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

Book Copy 11

Book copy corrects dark borders and skew. Your machine can correct the data automatically or you can make specific corrections.

If you use this setting, use the scanner glass.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Book Copy. e Do one of the following:

 If you want to correct the data

yourself, press d or c to choose On(Preview).

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Paper Size 11

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 10 cm × 15 cm paper.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Size. e Press d or c to choose A4, A5,

10x15cm, Letter or Legal. Press OK.

Press Mono Start or Colour Start and go to step f.

 If you want the machine to correct

the data automatically, press d or c to choose On and go to step g.

f Adjust the skewed data by using # or l.

Remove the shadows by using a or b.

g If you have finished making corrections,

press Mono Start or Colour Start.

Note

Book Copy is not available with Page Layout, Sort, Fit to Page or Watermark Copy.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Chapter 11

Watermark Copy 11

You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.

Note

Watermark Copy is not available with Fit to Page, Page Layout and Book Copy.

Using a template 11

a Press (Copy).

b Load your document. c Enter the number of copies you want.

Using media cards or a USB Flash memory drive data

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Watermark Copy. Press OK.

e Press d or c to choose On. f Press a or b to choose

Current Setting. Press OK.

g Insert a media card or USB Flash

memory drive. Press a or b to choose Media.

Press aorb to choose Press OK.

Watermark Copy

e Press d or c to choose On. f Press a or b to choose

Current Setting. Press OK.

g Press a or b to choose Template.

Press OK.

h Change the settings from the options

displayed on the LCD if required.

i If you do not want to change additional

settings, press Mono Start or Colour Start.

h Press OK and then press d or c to

choose the data you want to use for the watermark.

i Press OK and change any additional

settings from the options shown on the LCD.

j If you do not want to change additional

settings, press Mono Start or Colour Start.

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or data stored on the card.

CAUTION

Making copies

Using a scanned paper document as your watermark

a Press (Copy).

b Enter the number of copies you want. c Press a or b to choose

Watermark Copy. Press OK.

d Press d or c to choose On. e Press a or b to choose

Current Setting. Press OK.

f Press a or b to choose Scan. Press OK,

and place the page that you want to use as a watermark on the scanner glass.

g Press Mono Start or Colour Start. h Take out the watermark document you

scanned and load the document you want to copy.

Setting your changes as a

new default 11

You can save the copy settings for Quality, Enlarge/Reduce, Brightness, Contrast or Page Layout that you use

most often by setting them as the default settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose your new setting.

Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press

a or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

i Press d or c to change the

Transparency of the watermark. Press OK.

j If you do not want to change any

additional settings, press Mono Start or Colour Start.

Note

You cannot enlarge or reduce the scanned watermark.

Restoring all settings to the factory settings 11

You can restore all the settings you have changed back to the factory settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Chapter 11

‘Out of Memory’ message

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

 Turn off Memory Receive. (See Turning

off Memory Receive Operations

on page 42.)

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 44.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Section IV

Direct Photo Printing

Printing photos from a memory card or USB Flash memory drive

Printing photos from a camera 99

Printing photos from a memory

card or USB Flash memory drive

PhotoCapture Center™ Operations

Printing from a memory card or USB Flash memory drive without a PC 12

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 83.)

Scanning to a memory card or USB Flash memory drive

Using a memory card or USB

Flash memory drive 12

Your Brother machine has media drives (slots) for use with the following popular digital

camera media: CompactFlash

Stick Picture Card

, Memory Stick Pro™, SD, SDHC, xD-

™

and USB Flash memory drives.

CompactFlash

, Memory

Memory Stick

Memory Stick Pro™

without a PC 12

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 96.)

Using PhotoCapture Center™ from your computer 12

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC.

(See PhotoCapture Center™ for Windows or Remote Setup & PhotoCapture Center™

for Macintosh on the CD-ROM.)

in the Software User's Guide

SD, SDHC xD-Picture Card™

22 mm or less

11 mm or less

USB Flash memory

drive

 miniSD™ can be used with a miniSD™

adapter.

 microSD can be used with a microSD

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Memory Stick Micro (M2) can be used with

a Memory Stick Micro (M2) adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Printing photos from a memory card or USB Flash memory drive

Memory cards or a USB Flash memory drive folder structure12

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center™ printing must be

performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

 The machine can read up to 999 files on a

memory card or USB Flash memory drive.

 CompactFlash



This product supports xD-Picture Card™ Type M / Type M

 The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF printing on page 90.)

Type II is not supported.

/ Type H (Large Capacity).

Please be aware of the following:

 When printing Print Index or Print

Images, the PhotoCapture Center™ will

print all the valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

 (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

 (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted

by Windows

Chapter 12

Getting started 12

Firmly put a memory card or USB Flash memory drive into the correct slot.

1 2 3

1 USB Flash memory drive

2 CompactFlash

3 SD, SDHC

4Memory Stick

5 xD-Picture Card™

, Memory Stick Pro™

Photo Capture key indications:

 Photo Capture light is on, the memory

card or USB Flash memory drive is correctly inserted.

 Photo Capture light is off, the memory

card or USB Flash memory drive is not correctly inserted.

 Photo Capture light is blinking, memory

card or USB Flash memory drive is being read or written to.

CAUTION

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

CAUTION

DO NOT unplug the power cord or remove the media from the media drive (slot) or USB direct interface while the machine is reading or writing to the media (the

Photo Capture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time.

Printing photos from a memory card or USB Flash memory drive

Print P ho to s

Print I nd ex

Enhance P ho to s

Search by D at e Print Al l Ph otos

Vi ew p hoto s on the LCD an d se l ect the imag e s yo u wa n t to pri nt.

Entering PhotoCapture mode 12

After you insert the memory card or USB Flash memory drive, press the

(Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD.

The LCD shows:

View Photo(s)

Print Index Print Photos Enhance Photos

Search by Date Print All Photos

PHOTO

Press a or b to scroll through the PhotoCapture key options.

 View Photo(s) (See page 83.)  Print Index (See page 84.)  Print Photos (See page 84.)  Enhance Photos (See page 85.)  Search by Date (See page 88.)  Print All Photos (See page 89.)  Slide Show (See page 89.)  Trimming (See page 90.)

Note

If your digital camera supports DPOF printing, see DPOF printing on page 90.

When the option you want is highlighted, press OK.

View photos on the LCD and select the images you want to print.

Select & Press

Print Images 12

View Photo(s) 12

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

View Photo(s). Press OK.

c Press d or c to choose your photo.

Note

Instead of scrolling through your photos, you can use the dial pad to enter the number of the image from the index page. (See Print Index (Thumbnails) on page 84.)

d Press a or b to increase or decrease the

number of copies.

e Repeat step c and step d until you

have chosen all the photos.

Note

Press Clear/Back to go back to the previous level.

f After you have chosen all the photos, do

one of the following:

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Chapter 12

Print Index (Thumbnails) 12

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center™ uses these numbers to identify each picture. You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

Layout Format. Press d or c to choose 6 Images/Line or 5 Images/Line. Press OK.

d Do one of the following:

 Press a or b to choose

Paper Type, and press d or c to choose the type of paper you are using, Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

 Press a or b to choose Paper Size

and press d or c to choose the paper size you are using, A4 or Letter.

Press OK.

 If you do not want to change the

paper settings, go to e.

e Press Colour Start to print.

Printing Photos 12

Before you can print an individual image, you have to know the image number.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Print the Index. (See Print Index

(Thumbnails) on page 84.)

c Press a or b to choose Print Photos.

Press OK.

d Enter the image number that you want to

print, from the thumbnails printed on the Index page. Press OK.

6 Images/Line 5 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

Printing photos from a memory card or USB Flash memory drive

e Repeat step d until you have entered

the image numbers that you want to print.

Note

• You can enter the numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5.

• You can enter up to 12 characters (including commas) for the image numbers you want to print.

f After you have chosen the image

numbers, press OK again.

g Enter the number of copies you want

using the dial pad.

h Do one of the following:

 Change the print settings. (See

page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Enhance Photos 12

You can edit and add effects to your photos and view them on the LCD before printing.

Note

• After adding each effect, you can enlarge the view of the image by pressing l. To go back to the original size, press l again.

• The Enhance Photos feature is supported by technology from Reallusion, Inc.

Auto Correct 12

Auto Correct is available for most photos. The machine decides the suitable effect for your photo.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Auto Correct.

Press OK.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Note

If Remove Red-Eye appears on the LCD, press # to attempt to remove red-eye from your photo.

Chapter 12

Enhance Skin-Tone 12

Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin colour in your photos and adjusts the image.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose

Enhance Skin-Tone. Press OK.

e Do one of the following:

 Press OK if you do not want to

change any settings.

 Press aorb to adjust the effect level

manually. Press OK when you have finished.

f Press a or b to increase or decrease the

number of copies.

g Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Enhance Scenery 12

Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose

Enhance Scenery. Press OK.

e Do one of the following:

 Press OK if you do not want to

change any settings.

 Press a or b to adjust the effect level

manually. Press OK when you have finished.

f Press a or b to increase or decrease the

number of copies.

g Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Printing photos from a memory card or USB Flash memory drive

Remove Red-Eye 12

The machine detects eyes in your photos and will attempt to remove red-eye from your photo.

Note

There are some cases when red-eye may not be removed.

• When the face is too small in the image.

• When the face is turning too far up, down, left or right.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose

Remove Red-Eye. Press OK.

 When Remove Red-Eye is

successful, the photo with the effect is shown. The adjusted part is shown in a red frame.

 When Remove Red-Eye is

unsuccessful, Unable to Detect. is shown.

f Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Monochrome 12

You can convert your photo to monochrome.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Monochrome.

Press OK.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Press OK to go back to the previous level.

Note

Press # to try Remove Red-Eye once again.

e Press OK and a or b to increase or

decrease the number of copies.

Chapter 12

Sepia 12

You can convert the colour of your photo to sepia.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Enhance Photos. Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Sepia.

Press OK.

e Press OK and a or b to increase or

decrease the number of copies.

f Do one of the following.

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Search by Date 12

You can find your photos based on date.

a Make sure you have put a memory card

or USB Flash memory drive in the correct slot.

Press (Photo Capture).

b Press a or b to choose

Search by Date. Press OK.

c Press a or b to choose the date that you

want to search from. Press OK.

d Press d or c to choose your photo.

Note

You can view photos with other dates by pressing d or c continuously. Press d to view an older photo and c to view a more recent photo.

e Press a or b to increase or decrease the

number of copies.

f Repeat step d and step e until you

have chosen all your photos.

g After you have chosen all your photos,

do one of the following:

 Press OK and change the print

settings. (See page 91.)

 If you do not want to change any

settings, press Colour Start to print.

Brother MFC-490CW User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

EC Declaration of Conformity under the R & TTE Directive

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing Documentation

How to find Scanning instructions 1

How to find Network setup instructions

How to find Scanning instructions 1

How to find Network setup instructions

Control panel overview 1

LCD screen indications 1

Basic Operations 1

Loading paper and documents 2

Loading paper and other print media

Loading envelopes and postcards 2

About envelopes 2

How to load envelopes and postcards2

Loading photo paper 2

Removing small printouts from the machine 2

Printable area 2

Acceptable paper and other print media

Recommended print media 2

Handling and using print media 2

Paper capacity of the paper tray 2

Choosing the right print media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

Power Save mode 3

Putting your machine in Power Save mode 3

Power Save setting 3

General Setup

Bringing your machine out of Power Save mode 3

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu

Beeper Volume 3

Automatic Daylight Savings Time

Speaker Volume 3

Sleep Mode 3

LCD screen 3

LCD Contrast 3

Setting the backlight brightness 3

Setting the Dim Timer for the backlight 3

Setting the Wallpaper 3

Security features 4

TX Lock 4

Setting and changing the TX Lock password 4

Setting up the password 4

Changing the password 4

Turning TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Sending a Fax 5

Entering Fax mode 5

Faxing from the ADF 5

Faxing from the scanner glass5

Faxing Letter size documents from the scanner glass 5

Colour fax transmission 5