Brother MFC-4820C User Manual

Before you can use the MFC, you must set up the hardware and install the driver. Please read this “Quick Setup Guide” for proper set up and installation instructions.

Step 1

Setting Up the MFC

Step 2

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Installing the Driver & Software

Setup is Complete!

For the latest driver and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or go to http://solutions.brother.com Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for quick and easy reference at all times.
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version A
■ Getting Started

[ Carton Components

Carton components may differ from one country to another. Save all packing materials and the carton.
You must use the appropriate USB cable.
jpq interface cable is not a standard accessory. Please purchase an appropriate USB interface cable.
■ Use only a USB interface cable that is no longer than 6 feet long (2 meters).

Control Panel

I
1. Telephone and Message Center
keys
2. Liquid Crystal Display (LCD) 4. Dial Pad
3. Navigation keys 5. Scan, Fax and Copy keys
Scan to Black Copy
@ @
Fax Start Color Copy
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For the details of the control panel, see "MFC-4820C Control Panel Overview" in Chapter 1 of the User’s Guide.
Table of Contents
Step 1 3 Setting Up the MFC
1. Removing the Protective Parts.......................................................................2
2. Attaching the Paper Tray.................................................................................2
3. Loading Paper.................................................................................................. 2
4. Installing the Handset......................................................................................3
5. Install Phone Line and Power Cord................................................................3
6. Installing the Ink Cartridges............................................................................4
7. Color Block Quality and Alignment Check
8. Setting the LCD Contrast.................................................................................7
9. Selecting a Receive Mode
10. Setting Up the Message Center
11. Setting a Date and Time...................................................................................9
12. Setting Your Station ID....................................................................................9
13. Selecting Your Language (Canada Only).....................................................10
14. Sending in the Product Registration and Test Sheet (USA Only)
...............................................................................
....................................................
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.............
6
8 8
10
Step 2
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Installing the Driver & Software
Supplied CD-ROM (MFC Software Suite) For Windows® 98/98SE/Me/2000 Professional/XP Users
■ For Windows® 98/98SE/Me Users Only
■ For Windows® 2000 Professional Users Only.................................................19
■ For Windows® XP Users Only
..........................................................................
For Mac® OS 8.6 - 9.2 Users...............................................................................22
For Mac® OS X 10.1 /10.2.1 or greater Users....................................................24
..........................................................
................................
...........................................................
12
14
17 20
Indicates warnings that must be observed to prevent possible personal injury.
0
Indicates cautions that
must be observed to use the MFC properly or prevent damage to the MFC.
Hint
Indicates notes and useful tips to remember
when using the MFC.
User’s Guide
Indicates reference to the User’s Guide.
o Remove the protective tape.
Do NOT connect the USB cable.
Q
Connecting the USB cable is done
when installing the driver.

Attaching the Paper Tray

o Insert the paper tray from above into the
back of the MFC.
You can load up to 100 sheets of 20 lb
(75 g/m2) paper. For more details, see “Paper Capacity of the Paper Tray” in Chapter 2 of the User’s Guide.
o Fan the stack of paper well to avoid paper
jams and misfeeds.
2 Unfold the paper support and then press
and slide the paper guide to fit the paper
width.
3 Gently insert the paper.
Make sure the print side is towards you and the paper is below the maximum paper mark.

i Installing the Handset

B
O Connect the curled handset cord to the MFC
and the other end to the handset.

Install Phone Line and Power Cord

If you are sharing one phone line with an external telephone, connect it as shown below.
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O Connect the power cord.
2 Connect the telephone line cord.
Connect one end of the telephone line cord to the jackon the MFC marked LINE and the other end to a modular wall jack.
If you are sharing one phone line with an external telephone answering machine, connect it as shown below.
Please select Receive Mode to MANUAL if you have an external answering machine. For more details, see “Connecting the MFC" in Chapter 1 of the User’s Guide.
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Do not connect the USB cable yet.
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Warning
The MFC must be grounded using a 3-prong plug.
Since the MFC is grounded through the power
outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting the telephone line first and then the power cord.
o Make sure that the power is turned on.
The LCD shows;
2 Pull the scanner cover release lever to open
the scanner cover and lift it to the opening position.
3 Lift the output paper support and ink
cartridge cover.
5 Insert the ink cartridges into the slot for each
color until it clicks.
* DO not peel any film off the
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3 Close the ink cartridge cover, the output
papersupport and the scanner cover. When the MFC is setup for the first time, the machine will prepare the Brother unique ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The preparation process will last up to four minutes.
cartridge.
cartridges.
Do not throw away the yellow plastic protective cartridges. You will need them in the future to transport the machine.
0
• DO NOT remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink
quantity and the MFC will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or detergent immediately.
• Brother strongly recommends that you do not refill the ink cartridges provided with your
machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks
and/or cartridges in your
machine may cause damage to
the machine itself and/or it may
result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of
unauthorized third party ink and/ or cartridges. To protect your
investment and guarantee your
print quality please continue to
replace consumed ink cartridges with only Genuine Brother
Branded Supplies.
• DO NOT insert and remove the cartridges repeatedly. If you do so, the ink may seep out of the cartridge.
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If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See “Cleaning the print head” on page 23-9 of the User’s Guide.)
step 1
Setting Up the MFC
A
Color Block Quality and
B
Alignment Check
O After the cleaning cycle is finished, the LCD
shows;
2 Make sure the paper is loaded in the paper
tray. Press the Fax Start key.
3 The MFC starts printing the PRINT
QUALITY CHECK SHEET (only during initial ink cartridge installation).
Check in Step A
Check in Step B
Step A: Color Block Quality
Check
O The LCD shows:
Check the quality of the four color blocks
formed by the short lines printed on the
sheet. (BLACK/CYAN/YELLOW/MAGENTA)
2 If all lines are clearand visible, press the ®
key on the dial pad to go to STEP B:
Alignment Check.
—OR— If you can see missing short lines, press the
(T) key on the dial pad and go to 3.
OK Poor
3 The LCD asks you if the print quality is OK
for each color. Press the® key or® key
on the dial pad.
When you have finished selecting the ® key (YES) or the ® key (NO) for each color, the LCD shows:
Press the ® key (YES), and then MFC starts cleaning the colors.
After cleaning is finished, press the
Fax Start key. The MFC starts printing the
PRINT QUALITY CHECK SHEET again and goes back to the first step of STEP A.

Setting the LCD Contrast

Step B: Alignment Check

O The LCD shows:
Check the 600 DPI and 1200 DPI test print to see if No.5 most closely matches the OK sample (No.O). Press the (T) key if No.5 matches it.
600 DPI
1200 DPI
JNo.5
You can adjust the LCD contrast for a sharper and
more vivid display. If you are having difficulty seeing the LCD from your position, we recommend the following contrast settings for improved viewing.
O Press Menu/Set, (T), CD.
0 Press
to increase the contrast.
—OR— Press C
_ to decrease the contrast.
3 Press Menu/Set.
o Press Stop/Exit.
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If another test print number is a better match for either 600 DPI or 1200 DPI, press the (2) key to select NO and go to 0.
2 For 600 DPI, select the number from 1 to 8
that most closely matches the No.O sample and enter it using the dial pad.
3 For 1200 DPI, enter the number from 1 to 8
that most closely matches the No.O sample.
The Quality check is now complete.
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step 1
Setting Up the MFC
A
On/Off Play/Reeord Erase
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Speaker u.,h Redial/ Phone Pause
О О О
Selecting a Receive
Mode
Choose the Receive mode which best suits your needs.
O Press the Menu/Set key.
2 Press d) key.
3 Press CD key. O Press CD key.
5 Press to select the mode. 3 Press Menu/Set key. 7 Press the Stop/Exit key.
Do you want to receive a fax automatically?
Yes
r
Do you use the MFC
for the fax use only?
INo
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_____
No"^
You control the phone line and must answer every call yourself.
Yes ^
The MFC automatically answers every call as a fax.
- -►
The MFC controls the line and automatically answers every call. If the call is not a fax, it will ring for you to pick up the call.
Menu/Set Stop/Exit Dial Pad

Setting Up the Message Center

You must record an outgoing message in order to use the Message Center mode.
O Record Message Center Outgoing
Message (MSG CTR OGM).
2 Activate Message Center mode.
Press and hold^^ until it lights and the LCD shows:
Lights
Fax Start
See “Recording Message Center Outgoing Message” in Chapters of the User’s Guide.
If the Message Center Mode is ON, it over rides your Receive Mode setting. The built-in digital Message Center answers
voice calls. If the call is a fax, you can receive a fax automatically.
For more details, see “Message Center” in
Chapters of the User’s Guide.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.

Setting a Date and Time

Setting Your Station ID

The MFC displays the date and time, and prints it on every fax you send.
Press the Menu/Set key.
o
Press the
2
Press the ® key.
3
Enter the last two digits of the year on the
4
® key.
dial pad, and then press the Menu/Set key.
(e.g. Enter 0, 3 for 2003.)
5 Enter the two digits for the month on the dial
pad, and then press the Menu/Set key.
(e.g. Enter 0, 9 for September.)
6 Enter the two digits for the day on the dial
pad, and then press the Menu/Set key.
You should store your name and fax number to be
printed on all fax pages that you send.
o
2
3
2
the dial pad, and then press the
Menu/Set key.
5 Use the dial pad to enter your name (up to
20 characters), and then press the
Menu/Set key.
Referto the following chart for entering your name.
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(e.g. Enter 0, 6.)
7 Enter the time in 24-hour format on the dial
pad, and then press the Menu/Set key.
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)
© Press the Stop/Exit key.
If you want to repeat from step1, press the
Stop/Exit key.
If you need to enter a character that is on the same key as the previous character, press
to move the cursor to the right.
Press One Two Three Four
key time times times times
2 A B 3 4 5 J 6 7 P 8 9
D E F
G
M N
T w X Y Z
For more details, see “Setting the Station ID” in Chapter 4 of the User's Guide.
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6 Press the Stop/Exit key.
If you want to repeat from stepi, press the
Stop/Exit key.
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o Press the Menu/Set key.
5 Press the® key.
2 Press the CD key.
e Press the (T) key. 4 Select your language (ENGLISH or
FRENCH) by using and then press the
Menu/Set key.
5 Press the Stop/Exit key.

Sending in the Product Registration and Test Sheet (USA Only)

o Fill out the Product Registration and Test
Sheet.
You can also register your product on-line
using the On-Line Registration link from the installation CD-ROM or go to www.registermybrother.com.

Go to page 12 install the driver

2 Place the sheet face down on the scanner
glass.
Center the sheet
e Enter the fax number: 1-877-268-9575. o Press the Fax Start key.
The LCD shows:
10
step 2

[ Supplied CD-ROM (MFC Software Suite)

You can find a variety of information on the CD-ROM.
Â
Installing the Driver & Software
© Install Software
You can install printer, PC FAX Send, scanner drivers
Windows®
and the various utility items, including PaperPort, TextBridge OCR and PhotoPrinter 4.
On-Line Registration
You will be pointed to a directory on the Brother
Product Registration Web Page.
Documentation
View the User’s Guide and other documentation in
PDF format. (Viewer included)
' Brother Support
View contact information for Brother Customer Service and how to locate a Brother Authorized Service Center.
Macintosh®
3 Help
Helpful hits.
MFL Pro Suite Driver Installer
You can install printer, PC FAX Send, and scanner drivers for OS 8.6 - 9.2.
Ci
Documents Documents
View the User’s Guide and other documentations in
PDF format.
PaperPort 5.5 Installer (ENG)
You can install a document management application
used to view scanned documents (Mac OS X not
supported).
f^rcSoft PhotoPrinter^ 4
Arcsoft PhotoPrinter® 4 software is for editing and
printing your images including templates that aid you in printing multiple images on one page and the ability
to crop, rotate and add special effects to your picture.
12
Mac OS K Mac OS X (For Native Mac OSX 10.1/10.2.1 only)
You can install the printer and scanner driver and
remote setup program for Mac OS X.
Brother Solutions Center
You can access the Brother Solutions Center which is a Web site offering information about your Brother
product including FAQs, User Guides, Driver updates
and Tips for using your machine.
Read Me!
You can get important information and troubleshooting tips.
step 2
Installing the Driver & SoftwareJI
A
Follow the instructions on this page for your operating system.
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step 2 J
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§üFor Windows® 98/98SE/Me/2000 Professional/XP Users
Installing the Driver & Software

Make sure that you have completed the instructions from Step 1 “Setting Up the MFC” on pages 2 to 9.

If you are using Windows^ Professional:

To access the PhotoCapture Center features
from your PC you may have to install a
Windows® 2000 update first. Install the Windows® 2000 update from the MFC
Software Suite installer.
You can install it by following the steps below:
1. Follow the installation steps from O to 6.
2. Click OK to start installation of the update.
3. Click OK to restart your PC.
4. After the PC restarts, the installation will automatically continue.
If the installation does not continue automatically, please open the MFC Software Suite installer menu again by double-clicking the setup.exe program on the Brother CD-ROM, and continue from Step 4 to install the Multi-Function Link® Pro Suite.
2000
Make sure any media cards are not inserted into the media drive of the MFC.
1 Unplug the MFCfrom the ACoutletand
disconnect it from your computer, if you already connected an interface cable.
2 Turn on your computer.
(For Windows® 2000 Professional/XP, you must be logged on as the administrator.)
3 Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen appears, click your model name. If the language screen appears, click your language.
4 The CD-ROM main menu will appear.
Click Install Software.
brother
Brother Support
O Help
If this window does not appear, use
Windows® Explore to run the setup.exe program from the root directory of the Brother CD-ROM.
14

0 Click Multi-Function Link® Pro Suite in

Main Application.
V^«r you irslall Muffi-Funotlon Link®Pro Suito: tho Priitsr Driver, Soannor
Windows®
7 When the PaperPort® 8.0 SE Setup window
is displayed, click Next.
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Multi-Function Link® Pro Suite includes Printer Driver, Scanner Driver, ScanSoft® PaperPort®, ScanSoft® TextBridge®, PC-FAX software, Remote Setup and True
Type fonts. PaperPort® is a document management application for viewing scanned documents. ScanSoft®
TextBridge®, which is integrated into PaperPort®, is an OCR application that converts an image into text and inserts it into your default word processor.
6 Click Install.
If you see the following screen, click OK to install the Windows® updates. After the updates are installed your PC will restart and automatically continue the installation.
0 After reading and accepting the License
Agreement, enter your user information and click Next.
9 Select Typical and click Next.
0 Click Install and PaperPort® will start
installing on your computer.
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If the installation does not continue automatically, please open the installer menu again by double-clicking the setup.exe program on the Brother CD-ROM, and continue from Step O-
To be continued
15
step 2 j
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§iFor Windows® 98/98SE/Me/2000 Professional/XP Users
A When the Registration screen is displayed, D When Software License Agreement window
make your selection and follow the on screen instructions.
Click Finish to complete installation.
Installing the Driver & Software
appears, click Yes.
Select Standard, and then click Next. The application files will be copied to your computer.
C When the Brother MFL Pro Suite Installation
window appears, click Next.
If an error message appears during the installation process, or ifyou have previously installed the MFL Pro Suite, you will first have to uninstall it. From the Start menu, select
Programs, Brother, Brother MFL Pro Suite, Uninstall, and then follow the instructions on
the screen.
Windows Windows
Windows
98/98SE/Me Users
^ Go to page 17
2000 Professional Users
^ Go to page 19
XP Users
^
Go to page 20
k
16
Windows®

I For Windows® 98/98SE/Me Users Only

Make sure that you followed the instructions in 1 ^o E on pages 14 to 16.

F Connect the USB interface cable to your
PC, and then connect it to the MFC.
When this screen appears, turn on the MFC
by plugging in the power cord.
Accept the default Printer name by selecting Yes, and then click Next.
I Select Yes (recommended), and then click
Finish. A test page will be printed so you
can check the print quality.
If the test page is printed correctly, click Yes. If you click No, follow the prompts on the screen to correct the problem.
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It will take a few seconds for the installation screen to appear. The installation of the Brother driver will automatically start. Follow the instructions on the screen.
G Select BRUSB: USB Printer Port, and then
click Next.
K The README.WRI file will be displayed.
Please read this file for troubleshooting information and then close the file to continue installation.

To be continued

17
step 2 j
%
S&For Windows® 98/98SE/Me/2000 Professional/XP Users
L Click Finish to restart your computer.
@ After the computer restarts, click Yes to
have the Control Center loaded each time Windows® is started. The Control Center will appear as an icon in the task tray.
If you click No the Scan keys on the MFC will be disabled.
Installing the Driver & Software
Even if you select NO, later you will be able to launch the Brother Control Center to use the
Scan to key. See AutoLoad the Brother
Control Center, Chapter 15 in the Documentation (User’s Guide) located on the CD-ROM.
The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete.

Go to page 21

18
Windows®

I For Windows® 2000 Professional Users Only

Make sure that you followed the instructions in 1 ^o E on pages 14 to 16.

F Connect the USB interface cable to your
PC, and then connect it to the MFC. When this screen appears, turn on the MFC
by plugging in the power cord.
It will take a few seconds for the installation
screen to appear. The installation of the Brother driver will
automatically start. Follow the instructions on the screen.
H The README.WRI file will be displayed.
Please read this file for troubleshooting information and then close the file to continue installation.
I Click Finish to restart your computer.
After the computer restarts, click Yes to have the Control Center loaded each time Windows is started. The Control Center will appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled.
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G If the Digital Signature Not Found dialog
boxes appear, click Yes to install the driver.
Even if you select NO, later you will be able to launch the Brother Control Center to use the Scdn to key. See AutoLoad the Brother Control Center, Chapter 15 in the Documentation (User’s Guide) located on the CD-ROM.
The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete.

Go to page 21

19
step 2
Installing the Driver & Software
A

^For Windows^ 98/98SE/Me/2000 Professional/XP Users

I For Windows® XP Users Only

Make sure that you followed the instructions in 1 to E on pages 14 to 16.

F Connect the USB interface cable to your H Click Finish to restart your computer.
PC, and then connect it to the MFC. When this screen appears, turn on the MFC
by plugging in the power cord.
The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete.
_____________

Go to page 21

It will take a few seconds for the installation screen to appear. The installation of the Brother driver will automatically start. Follow the instructions on the screen.
G The README.WRI file will be displayed.
Please read this file for troubleshooting
information and then close the file to continue installation.
20
Windows®

[ Installing Optional PhotoPrinter® 4 Software

O Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen appears, click your model name. If the language screen appears, click your language.
2 The CD-ROM main menu will appear.
Click Install Software.
If this window does not appear, use
Windows® Explore to run the setup.exe program from the root directory of the Brother CD-ROM.
3 Click PhotoPrinter® 4 in the Optional
Applications menu and follow the on-screen
instructions to complete the installation.
21

step 2 2

Installing the Driver & Software

%|For

Mac^ os 8.6 - 9.2 Users

Make sure that you have completed the instructions from Step 1 “Setting Up the MFC” on pages 2 to 9.

1 Unplug the MFC from the AC outlet and
disconnect it from your Macintosh if you already connected an interface cable.
2 Turn on your Macintosh®.
e Insert the supplied CD-ROM into your
CD-ROM drive.
Connect the USB interface cable to your Macintosh®, and then connect it to the MFC.
Do not connect the MFC to a USB
0
2 Turn on the MFC by plugging in the power
port on a keyboard or a non powered USB hub.
cord.

O Double-click the MFL Pro Suite Driver

Installer icon to install the printer and
scanner drivers.
5 After the installation is completed, restart
your Macintosh®.
8 From the Apple® menu, open the Chooser.
22
9 Click the MFL Pro Color icon you installed.
On the right side of the Chooser, select the printer to which you want to print. Close the Chooser.
Macintosh®

Installing Optional PhotoPrinter® 4 Software

I
O Insert the supplied CD-ROM into your
CD-ROM drive.
2 Double-click the ArcSoft folder.
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The Brother PC-FAX, Printer and Scanner drivers have been installed and the installation is now complete.

0 To install PaperPort®, double-click the
PaperPort® 5.5 Installer icon.
Follow the instructions on the screen.
PaperPort® is a document management application for viewing scanned documents. ScanSoft® TextBridge®, which is integrated into PaperPort®, is an OCR application that converts an image into text and inserts it into your default word processor.
3 Double-click the appropriate language
folder.

O Double-click the PhotoPrinter Installer

icon and follow the on-screen instructions to complete the installation.
23

step 2 j

Installing the Driver & Software
%tFor

Mac^ os X 10.1 / 10.2.1 or greater Users

Make sure that you have completed the instructions from Step 1 “Setting Up the MFC” on pages 2 to 9.

1 Unplug the MFC from the AC outlet and
disconnect it from your Macintosh if you already connected an interface cable.
2 Turn on your Macintosh®.
3 Insert the supplied CD-ROM into your
CD-ROM drive.
3 Connect the USB interface cable to your
Macintosh®, and then connect it to the MFC.
Do not connect the MFC to a USB
0
7 Turn on the MFC by plugging in the power
port on a keyboard or a non powered USB hub.
cord.
O Double-click the Mac OS X folder to install
the printer driver and Remote Setup
program.
9 0 e
5 Double-click the MFL Pro_Color.pkg icon.
Follow the instructions on the screen.
9 Open the Applications folder.
Open the Utilities folder.
24
0 Open the Print Center i
A Click Add Printer....
icon.
Macintosh®

Installing Optional PhotoPrinter® 4 Software

I
O Insert the supplied CD-ROM into your
CD-ROM drive.
2 Double-click the ArcSoft folder.
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Select USB.
C Select MFC-4820C, and then click Add.
D Select Quit Print Center from the Print
Center menu.
3 Double-click the appropriate language
folder.
O Double-click the PhotoPrinter Installer
icon and follow the on-screen instructions to complete the installation.
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The Brother Printer and Scanner driver and Remote Setup Program have been installed and the installation is now complete.
25

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link and PhotoCapture Center are registered trademarks of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved. Windows, Microsoft and MS-DOS are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh is a registered trademark of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
PhotoPrinter is a registered trademark of ArcSoft.
Smart Media is a trademark of Toshiba Corporation.
Compact Flash is a trademark of SanDisk Corporation.
Memory Stick is a trademark of Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.

Compilation and Publication

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest
product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
©2003 Brother Industries, Ltd.
bíDther.
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