Brother MFC-465CN User Guide

USER’S GUIDE

MFC-465CN

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: MFC-465CN

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

© 2007 Brother Industries, Ltd.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

EC Declaration of Conformity under the R & TTE Directive

ii

Table of Contents

Section I General

1 General Information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................3

Control panel overview ..........................................................................................6

LCD display indications ...................................................................................8

Basic Operations .............................................................................................8

2 Loading documents and paper 9

Loading documents ...............................................................................................9

Using the ADF .................................................................................................9

Using the scanner glass ..................................................................................9

Scannable area .............................................................................................10

Acceptable paper and other media......................................................................11

Recommended media ...................................................................................11

Handling and using media .............................................................................11

Choosing the right media...............................................................................12

Loading paper and other media...........................................................................14

Loading envelopes and post cards................................................................16

Loading photo paper...................................................................................... 17

Removing small printouts from the machine .................................................18

Printable area ................................................................................................19

3 General setup 20

Power Save mode ...............................................................................................20

Putting your machine in Power Save mode...................................................20

Bringing your machine out of Power Save mode ..........................................20

Power Save setting........................................................................................20

Mode Timer..........................................................................................................21

Paper settings......................................................................................................22

Paper Type ....................................................................................................22

Paper Size .....................................................................................................22

Volume Settings...................................................................................................23

Ring Volume..................................................................................................23

Beeper Volume..............................................................................................23

Speaker Volume ............................................................................................23

Automatic Daylight Savings Time........................................................................24

LCD display .........................................................................................................24

LCD Contrast.................................................................................................24

Setting the backlight brightness.....................................................................24

Setting the Dim Timer for the backlight ........................................................25

Setting the Off Timer .....................................................................................25

Setting the Wallpaper ....................................................................................25

iii

4 Security features 26

TX Lock................................................................................................................26

Setting and changing the TX Lock password ................................................26

Turning the TX Lock on/off ............................................................................27

Section II Fax

5 Sending a fax 30

Entering Fax mode ..............................................................................................30

Faxing from the ADF ....................................................................................30

Faxing from the scanner glass ......................................................................30

Faxing Letter size documents from the scanner glass ..................................31

Colour fax transmission.................................................................................31

Cancelling a fax in progress..........................................................................31

Broadcasting (Monochrome only)........................................................................32

Cancelling a Broadcast in progress...............................................................32

Additional sending operations..............................................................................33

Sending faxes using multiple settings ...........................................................33

Contrast.........................................................................................................33

Changing fax resolution.................................................................................33

Dual access (Monochrome only) ...................................................................34

Real time transmission ..................................................................................34

Overseas Mode .............................................................................................35

Delayed Faxing (Monochrome only)..............................................................35

Delayed Batch Transmission (Monochrome only).........................................35

Checking and cancelling waiting jobs............................................................35

Setting your changes as a new default..........................................................36

Restoring all settings to the factory settings ..................................................36

Sending a fax manually .................................................................................36

Out of Memory message ...............................................................................36

6 Receiving a Fax 37

Receive modes ....................................................................................................37

Choosing the Receive Mode .........................................................................37

Using receive modes...........................................................................................38

Fax only.........................................................................................................38

Fax/Tel...........................................................................................................38

Manual...........................................................................................................38

External TAD .................................................................................................38

Receive mode settings ........................................................................................39

Ring Delay.....................................................................................................39

F/T Ring Time (Fax/Tel mode only)...............................................................39

Fax Detect .....................................................................................................40

Additional receiving operations............................................................................40

Printing a reduced incoming fax ....................................................................40

Receiving faxes into memory (Monochrome only) ........................................41

Printing a fax from the memory .....................................................................41

iv

7 Telephone and External devices 42

Voice operations..................................................................................................42

Tone or Pulse ................................................................................................42

Fax/Tel mode ................................................................................................42

Fax/Tel mode in Power Save condition.........................................................42

Telephone services..............................................................................................43

Caller ID (For U.K. and Ireland only) .............................................................43

Setting the Telephone Line Type...................................................................44

BT Call Sign (For U.K. only) ..........................................................................45

Connecting an external TAD (telephone answering device)................................46

Connections...................................................................................................46

Recording outgoing message (OGM) on an external TAD............................46

Multi-line connections (PBX) .........................................................................47

External and extension telephones......................................................................47

Connecting an external or extension telephone ............................................47

Operation from extention telephones ............................................................47

Using extension telephones (For U.K. only) ..................................................48

Using a cordless external telephone .............................................................49

Using remote codes.......................................................................................49

8 Dialling and storing numbers 50

How to Dial ..........................................................................................................50

Manual dialling............................................................................................... 50

Speed Dialling ...............................................................................................50

Search ...........................................................................................................50

Fax Redial .....................................................................................................50

Outgoing Call.................................................................................................51

Caller ID history.............................................................................................51

Storing numbers ..................................................................................................52

Storing a pause .............................................................................................52

Storing Speed Dial numbers..........................................................................52

Changing Speed Dial names or numbers......................................................53

Setting up groups for broadcasting................................................................54

Combining Quick Dial numbers.....................................................................56

9 Advanced fax operations (Monochrome only) 57

Fax Forwarding....................................................................................................57

Fax Storage.........................................................................................................58

PC Fax Receive...................................................................................................58

Changing the destination PC.........................................................................59

Turning off Advanced Fax Operations.................................................................60

Changing Advanced Fax Operations...................................................................60

Remote Retrieval.................................................................................................61

Setting a Remote Access Code.....................................................................61

Using your Remote Access Code..................................................................61

Remote Fax commands ................................................................................62

Retrieving fax messages ...............................................................................63

Changing your Fax Forwarding number ........................................................63

v

10 Printing Reports 64

Fax reports...........................................................................................................64

Transmission Verification Report...................................................................64

Fax Journal (activity report) ...........................................................................64

Reports ................................................................................................................65

How to print a report......................................................................................65

11 Polling 66

Polling overview...................................................................................................66

Polling receive .....................................................................................................66

Setup to receive polling .................................................................................66

Setup to receive polling with secure code .....................................................66

Setup to receive delayed polling....................................................................67

Sequential polling (Black & White only) .........................................................67

Polled transmit (Monochrome only) .....................................................................68

Setup for polled transmit................................................................................68

Setup for polled transmit with secure code....................................................68

Section III Copy

12 Making copies 70

How to copy.........................................................................................................70

Entering Copy mode......................................................................................70

Making a single copy.....................................................................................70

Making multiple copies ..................................................................................70

Stop copying..................................................................................................70

Copy settings.......................................................................................................71

Changing copy speed and quality .................................................................71

Enlarging or reducing the image copied ........................................................72

Making N in 1 copies or a poster (page layout) ............................................72

Sorting copies using the ADF........................................................................74

Adjusting Brightness, Contrast and Colour....................................................74

Paper Options................................................................................................75

Setting your changes as a new default.........................................................75

Restoring all settings to the factory settings ..................................................76

‘Out of Memory’ message....................................................................................76

vi

Section IV Direct Photo Printing

13

Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™ Operations.....................................................................78

Printing from a memory card or USB Flash memory drive without a PC.......78

Scanning to a memory card or USB Flash memory drive without a PC ........78

Using PhotoCapture Center™ from your computer.......................................78

Using a memory card or USB Flash memory drive .......................................78

Memory cards or a USB Flash memory drive folder structure.......................79

Getting started.....................................................................................................80

Entering PhotoCapture mode........................................................................81

Print Images.........................................................................................................81

View Photo(s) ................................................................................................81

Print Index (Thumbnails) ...............................................................................82

Print Photos...................................................................................................82

Photo Effects.................................................................................................83

Search by Date..............................................................................................85

Print All Photos..............................................................................................86

Slide show .....................................................................................................86

Trimming........................................................................................................87

DPOF printing................................................................................................87

PhotoCapture Center™ print settings..................................................................88

Print Speed and Quality.................................................................................89

Paper options ................................................................................................89

Adjusting Brightness, Contrast and Colour....................................................90

Cropping ........................................................................................................91

Borderless printing.........................................................................................91

Setting your changes as a new default..........................................................91

Restoring all settings to the factory settings..................................................91

Scan to a memory card or USB Flash memory drive ..........................................92

Entering Scan mode......................................................................................92

How to scan to a memory card or USB Flash memory drive.........................92

Understanding the Error Messages.....................................................................93

78

14 Printing photos from a camera 94

Printing photos directly from a PictBridge camera...............................................94

PictBridge requirements................................................................................94

Setting your digital camera............................................................................94

Printing Images..............................................................................................95

DPOF printing................................................................................................95

Printing photos directly from a digital camera (without PictBridge)......................96

Printing Images..............................................................................................96

Understanding the Error Messages.....................................................................97

vii

Section V Software

15 Software and Network features 100

Section VI Appendixes

A Safety and Legal 102

Choosing a location ...........................................................................................102

To use the machine safely.................................................................................103

Important safety instructions........................................................................106

IMPORTANT - For your safety ....................................................................107

LAN connection ...........................................................................................108

Radio interference .......................................................................................108

EU Directive 2002/96/EC and EN50419......................................................108

Legal limitations for copying ..............................................................................109

Trademarks........................................................................................................110

B Troubleshooting and Routine Maintenance 111

Troubleshooting ................................................................................................111

If you are having difficulty with your machine..............................................111

Error messages .................................................................................................117

Error animation............................................................................................120

Transferring your faxes or Fax Journal report .............................................120

Document jam ............................................................................................122

Printer jam or paper jam..............................................................................122

Dial Tone detection......................................................................................124

Telephone line interference .........................................................................125

Routine maintenance.........................................................................................125

Replacing the ink cartridges ........................................................................125

Cleaning the outside of the machine ...........................................................127

Cleaning the scanner...................................................................................128

Cleaning the machine printer platen............................................................129

Cleaning the paper pick-up roller.................................................................129

Cleaning the print head ...............................................................................130

Checking the print quality ............................................................................130

Checking the print alignment .......................................................................131

Checking the ink volume .............................................................................132

Machine Information ..........................................................................................132

Checking the serial number.........................................................................132

Packing and shipping the machine ....................................................................133

viii

C Menu and Features 135

On-screen programming....................................................................................135

Menu table...................................................................................................135

Memory storage...........................................................................................135

Mode and menu keys ........................................................................................135

Menu table...................................................................................................136

Entering Text ...............................................................................................147

D Specifications 148

General..............................................................................................................148

Print media.........................................................................................................149

Fax.....................................................................................................................150

Copy ..................................................................................................................152

PhotoCapture Center™.....................................................................................153

PictBridge ..........................................................................................................154

Scanner .............................................................................................................155

Printer................................................................................................................156

Interfaces...........................................................................................................157

Computer requirements.....................................................................................158

Consumable items.............................................................................................159

Network (LAN) ...................................................................................................160

E Glossary 161

F Index 165

ix

x

Section I

General I

General Information 2
Loading documents and paper 9
General setup 20
Security features 26

1

General Information 1

Using the documentation

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control
panel.

Italics Italicized typeface emphasizes

an important point or refers you
to a related topic.

Courier
New

Text in the Courier New font
identifies messages on the
LCD of the machine.

Accessing the

1

Software User’s Guide
and Network User’s
Guide

This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.

1

Warnings tell you what to do to
prevent possible personal injury.

Electrical Hazard icons alert you to
possible electrical shock.

Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.

Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.

Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

2

General Information

Viewing Documentation 1

Viewing Documentation
(For Windows

To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

®

) 1

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM main
menu will appear.

d Click Documentation.
e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s
Guide in HTML format.

This format is recommended for
viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s
Guide in PDF format.

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

1

Note

If this window does not appear, use
Windows

program from the root directory of the
Brother CD-ROM.

®

Explorer to run the start.exe

3

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide

 Scanning (For Windows

Professional/Windows
Windows Vista™)

 ControlCenter3 (For Windows

Professional/Windows
Windows Vista™)

 Network Scanning

Scansoft™ PaperPort™ 11SE with OCR
How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.

®

2000

®

XP and

®

XP and

®

2000

Viewing Documentation

®

(For Macintosh

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM
drive. The following window will appear.

) 1

®

. Insert the

b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the

Software User's Guide and Network
User's Guide in HTML format.

e Click the documentation you want to

read:

 Software User’s Guide

 Network User’s Guide

4

How to find Scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide

 Scanning (For Mac OS

greater)

 ControlCenter2 (Fo r Mac OS

greater)

 Network Scanning (For Mac OS

10.2.4 or greater)

Presto!

®

PageManager® User’s Guide

 The complete Presto!

User’s Guide can be viewed from the Help
selection in the Presto!

application.

®

X 10.2.4 or

®

X 10.2.4 or

®

X

®

PageManager®

®

PageManager®

General Information

1

5

Chapter 1

Control panel overview 1

98

28.12.2007

1 Dial Pad

Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.

The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.

2 Fax and telephone keys

 Speed Dial

Lets you look up and dial numbers that are
stored in the memory.

 Redial/Pause

Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.

 Tel/R

This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.

Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.

12 : 45

12

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 PhotoCapture

Lets you access PhotoCapture center™
mode.

4 Menu keys:

 Volume keys

d c

In Fax mode, you can press these keys to
adjust the ring volume.

 d or c

Press to scroll backward or forward to a
menu selection.

 a or b

Press to scroll through the menus and
options.

 Menu

Access the main menu.

 OK

Lets you choose a setting.

 Clear/Back

Press to cancel the current setting.

Fax

Mem.

6

General Information

876

28.12.2007

12 : 45

5 Start keys:

 Colour Start

Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).

 Mono Start

Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).

6 Power Save

Lets you put the machine into Power Save
mode.

Fax

Mem.

1

34 5

7 Stop/Exit

Stops an operation or exits from a menu.

8 LCD (liquid crystal display)

Displays messages on the screen to help you
set up and use your machine.

Also, you can adjust the angle of the LCD
display by lifting it.

9 Ink Management

Lets you clean the print head, check the print
quality, and check the available ink volume.

7

Chapter 1

LCD display indications 1

The LCD shows the current machine status
when the machine is idle.

28.12.2007

12 : 45

Mem.

24

1 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)
 F/T (Fax/Tel)
 TAD (External TAD)
 Mnl (Manual)

2 Faxes in memory

Shows how many received faxes are in the
memory.

3 Memory Status

Lets you see the available memory in the
machine.

4 Ink indicator

Lets you see the available ink volume.

Fax

1

3

Basic Operations 1

The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.

a Press Menu.
b Press a or b to choose

General Setup.

MENU

General Setup

Fax
LAN
Print Reports
Machine Info.

OKSelect & Press

Press OK.

c Press a or b to choose Mode Timer.

MENU

General Setup

Mode Timer 2 Mins

Paper Type
Paper Size

Volume

Select & Press

Plain
A4

OK

Press OK.

d Press a or b to choose 30 Secs.

MENU

Mode Timer

30 Secs

1 Min
2 Mins
5 Mins

OKSelect & Press

Press OK.
You can see the current setting on the
LCD:

MENU

General Setup

OKSelect & Press

30

Secs

Plain
A4

Mode Timer

Paper Type
Paper Size

Volume

e Press Stop/Exit.

8

2

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard

80 g/m
before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

2

paper and always fan the pages

Temperature: 20 to 30° C
Humidity: 50% to 70%
Paper:

Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:

2

80 g/m

64 to 90 g/m

A4

2

 Make sure documents written with ink are

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge
first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

1

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

CAUTION

2

How to load documents 2

DO NOT pull on the document while it is
feeding.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric.

CAUTION

Using the scanner glass 2

You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg

9

Chapter 2

How to load documents 2

Note

To use the scanner glass, the ADF must
be empty.

a Lift the document cover.
b Using the document guidelines on the

left, center the document face down on
the scanner glass.

Scannable area 2

The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.

3

1

Usage Document

Size

Fax Letter 3 mm 4 mm

A4 3 mm 1 mm

Copy Letter 3 mm 3 mm

A4 3 mm 3 mm

Scan Letter 3 mm 3 mm

A4 3 mm 0 mm

Top (1)
Bottom (2)

4

2

Left (3)
Right (4)

c Close the document cover.

If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.

10

CAUTION

Loading documents and paper

Acceptable paper and other media

The print quality can be affected by the type
of paper you use in the machine.

To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.

You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.

We recommend testing various paper types
before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu. (See
Paper Type on page 22.)

 When you print on Brother photo paper,

load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.

Brother paper

2

Paper Type Item

A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy BP61GLP

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.

 Avoid touching either side of

transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.

2

 When you use transparencies or photo

paper, remove each sheet at once to
prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.

Recommended media 2

To get the best print quality, we suggest using
Brother paper. (See table below.)

If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.

We recommend using ‘3M Transparency
Film’ when you print on transparencies.

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or
irregularly shaped paper

1

1

1 2 mm or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly
when stacked

• Paper made with a short grain

11

Chapter 2

Paper capacity of the output paper tray

2

 Transparencies or photo paper must be

picked up from the output paper tray one
page at a time to avoid smudging.

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.)––– Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1100 × 148 mm (3.9 × 5.8 in.) – – – Yes

Printer

Envelopes C5

Transparencies

12

Post Card
2 (Double)

Envelope
DL

Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4

Envelope
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.)––– Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut
Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo Card

Index Card

Post Card

Envelopes

64 to 120 g/m

64 to 200 g/m

Up to 220 g/m

Up to 220 g/m

Up to 120 g/m

Up to 200 g/m

75 to 95 g/m

2

2

2

2

2

2

2

0.08 to 0.15 mm

0.08 to 0.25 mm 20

Up to 0.25 mm

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.23 mm 30

Up to 0.52 mm 10

Transparencies – – 10

1

Up to 50 sheets for Legal size paper 80 g/m2.
Up to 100 sheets of A4 80 g/m

2

For Photo 10×15cmand Photo L paper, use the photo paper tray. (See Loading photo paper on page 17.)

2

paper.

100

20

20

1

2

2

2

13

Chapter 2

Loading paper and other media

Note

To print on Photo L or 10 x 15 cm paper,
see Loading photo paper on page 17.

a If the paper support flap is open, close it,

and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).

1

b Press and slide the paper side guides

(1) and paper length guide (2) to fit the

2

paper size.

1

c Fan the stack of paper well to avoid

paper jams and misfeeds.

2

14

Note

Always make sure that the paper is not
curled.

Loading documents and paper

d Gently put the paper into the paper tray

print side down and top edge first.
Check that the paper is flat in the tray.

Note

When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.

e Gently adjust the paper side guides to

the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.

Note

Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

f Close the output paper tray cover.

2

g Slowly push the paper tray completely

into the machine.

15

Chapter 2

h While holding the paper tray in place,

pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).

Glue Double flap

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

How to load envelopes and post cards2

Note

Do not use the paper support flap for
Legal paper.

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 75 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you
do a test print first.

DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:

• That are of a baggy construction.

2

(20 to 25 lb).

CAUTION

a Before loading, press the corners and

sides of the envelopes or post cards to
make them as flat as possible.

Note

If the envelopes or post cards are ‘double­feeding’, put one envelope or post card in
the paper tray at a time.

• That are embossed (have raised writing
on them).

• That have clasps or staples.

• That are pre-printed on the inside.

16

Loading documents and paper

b Put the envelopes or post cards into the

paper tray with the address side down
and the leading edge (top of the
envelopes) in first . Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.

1

2

If you have problems when printing on
envelopes, try the following suggestions:

a Open the envelope flap.

Loading photo paper 2

Use the photo paper tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 10×15cm and photo L
size paper. When you use the photo paper
tray, you do not have to take out the paper
that is in the tray beneath it.

a Press the photo paper tray release

button with your left thumb and push the
photo paper tray backward until it clicks
into the photo printing position.

2

1

2

b Make sure the open flap is either to the

side of the envelope or to the back edge
of the envelope when printing.

c Adjust the size and margin in your

application.

1 Photo Paper Tray

b Press and slide the paper side

guides (1) and paper length guide (2) to
fit the paper size.

1

2

17

Chapter 2

c Put the photo paper into the photo paper

tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.

Note

• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

• Always make sure that the paper is not
curled.

d When you have finished printing photos

return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.

Removing small printouts from the machine 2

When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.

18