Brother MFC-665CW, MFC-440CW User Manual

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USER'S GUI

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-440CN, MFC-665CW (Circle your model number)

Serial Number: 1

Date of Purchase: Place of Purchase:

1 The serial number is on the back of the unit. Retain

this User's Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

I http://www'br°ther'c°m/registrati°n/ I

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

m may serve as confirmation of the purchase date of your product

should you lose your receipt;

m may support an insurance claim by you in the event of product loss

covered by insurance; and,

m will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on- line at http://www.brother.com/registration/

Brother numbers

For technical help, you must call the country where you bought the machine. Calls must be

made from within that country,

By registering your product with Brother International Corporation, you will be recorded as the

original owner of the product. Your registration with Brother:

m may serve as confirmation of the purchase date of your product should you lose your receipt; m may support an insurance claim by you in the event of product loss covered by insurance; and,

m will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your

convenience and most efficient way to register your new product, register on-line at

[ http:llwww.brother.comlregistrationl J

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com J

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows ® only).

For Customer Service

In USA:

In Canada:

1-800-284-4329 (voice) 1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only:

1-800-521-2846

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Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother

retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA,

you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA:

In Canada:

1-888-879-3232 (voice) 1-800-947-1445 (fax)

http:llwww.brothermall.com

1-877-BROTHER (voice)

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages) Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages) Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages) Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages) Premium Glossy Photo Paper

(Letter size / 20 sheets) BP61GLL 1

(4"x6" size / 20 sheets) BP61GLP 1 Matte Inkjet Paper BP60ML (USA only)

(Letter size 1 25 sheets) Inkjet Plain Paper BP60PL (USA only)

(Letter size / 250 sheets) Telephone Line Cord LG3077001 (USA only) Telephone Handset LE5803016 (USA only) Handset Curled Cord UL8019005 (USA only) User's Guide LP3290001 (English for USA and Canada)

LP3290002 (French for Canada)

1 Available in the USA and from November 2006 in Canada.

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Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY

AND FITNESS FORA PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S

LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF

ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY

SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE

SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL

DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE

ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT

LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

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Brother ® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

m This limited warranty ("warranty") is given

only to the original end-use/retail purchaser (referred to in this warranty as "Original

Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this

Product").

m If you purchased a product from someone

other than an authorized Brother reseller in the United States or ifthe product was used

(including but not limited to floor models or refurbished product), prior to your purchase you are not the Oriqinal

Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

m This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include

but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal

paper.

m Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and

Accessory Items will be free from defects in materials and workmanship, when used

under normal conditions.

m This warranty applies only to products

purchased and used in the United States.

For products purchased in, but used outside, the United States, this warranty

covers only warranty service within the

United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

m Machines: one year from the original

purchase date.

m Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of

consumable, whichever comes first.

What is NOT covered: This warranty does not cover:

1 Physical damage to this Product;

2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to

transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother®-brand parts and Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother

and/or alteration/removal of the serial number_

What to do if you think your Product is

eligible for warranty service: Report your issue to either our Customer

Service Hotline at 1-800-284-4329 for Fax, MFC and DCP and 1-800-276-7746 for

Printers, or to a Brother Authorized Service

Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your

dated bill of sale showing that this Product was

purchased within the U.S. For the name of

local Brother Authorized Service Center(s),

call 1-800-521-2846. What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be

required to deliver (by hand if you prefer) or

send the Product properly packaged, freight

prepaid, to the Authorized Service Center

together with a photocopy of your bill of sale. You are responsible for the cost of

shipping, packing product, and insurance

(if you desire). You are also responsible for

loss or damage to this Product in shipping. What Brother will do:

If the problem reported concerning your

Machine and/or accompanying Consumable

and Accessory Items is covered by this warranty and if you first reported the problem

to Brother or an Authorized Service Center within the applicable warranty period, Brother

or its Authorized Service Center will repair or

replace the Machine and/or accompanying

Consumable and Accessory Items at no

charge to you for parts or labor. The decision

as to whether to repair or replace the Machine

and/or accompanying Consumable and Accessory Items is made by Brother in its sole

Brother ® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications

for new product/parts. The repaired or

replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently

located Authorized Service Center. If the Machine and/or accompanying

Consumable and Accessory Items are not covered by this warranty (either staqe), you

will be charged for shipping the Machine

and/or accompanying Consumable and

Accessory Items back to you and charged for

any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to

replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine

to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving

one from Brother. If you are dealing directly with Brother, Brother will send to you a

replacement Machine with the understanding

that you will, after receipt of the replacement

Machine, supply the required proof of

purchase information, together with the

Machine that Brother agreed to replace. You

are then expected to pack the Machine that

Brother agreed to replace in the package from

the replacement Machine and return it to

Brother using the pre-paid freight bill supplied

by Brother in accordance with the instructions

provided by Brother. Since you will be in

possession of two machines, Brother will

require that you provide a valid major credit

card number. Brother will issue a hold against

the credit card account number that you

provide until Brother receives your original

Product and determines that your original

Product is entitled to warranty coverage. Your

credit card will be charged up to the cost of a

new Product only if: (i) you do not return your

original Product to Brother within five (5)

business days; (ii) the problems with your

original Product are not covered by the limited warranty; (iii) the proper packaging

instructions are not followed and has caused

damage to the product; or (iv) the warranty

period on your original Product has expired or

has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some

states do not allow the exclusion or limitation of consequential or incidental damages, the

above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL

OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY

AFFIRMATION, PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS

ONE, WHETHER EXPRESS OR IMPLIED,

INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

mThis Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and only statement of Brother's obligations to

you. It replaces all other agreements and

understandings that you may have with Brother or its representatives.

mThis warranty gives you certain rights and

you may also have other rights that may vary from state to state.

mThis Limited Warranty (and Brother's

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and

(3) agree to make that change.

Important:

We recommend that you keep all original packing materials, in the event that you ship

this Product.

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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including,

without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service,

maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the

Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the

MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a "Brother" Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive

remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this

MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to

use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-877-BROTHER. Internet support: support@brother.ca or browse

Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue H6tel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vii

Table of Contents

Section I General

General Information

Using the documentation ....................................................................................... 2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User's Guide and Network User's Guide ........................ 2

Viewing Documentation ................................................................................... 2

Accessing Brother Support (For Windows ®) ......................................................... 5

Control panel overview .......................................................................................... 6

LCD display screen ......................................................................................... 9

Basic Operations ........................................................................................... 10

Loading documents and paper

Loading documents ............................................................................................. 11

Using the ADF ............................................................................................... 11

Using the scanner glass ................................................................................ 12

Scannable area ............................................................................................. 12

Acceptable paper and other media ...................................................................... 13

Recommended media ................................................................................... t3

Handling and using media ............................................................................. 13

Choosing the right media ............................................................................... 15

Loading paper, envelopes and other media ........................................................ 17

Loading paper and other media ..................................................................... 17

Loading envelopes, post cards and photo paper ........................................... 19

Printable area ................................................................................................ 23

General setup

On/Off key ............................................................................................................ 24

Turning the machine off ................................................................................. 24

Turning the machine on ................................................................................. 24

On/Off setting ...................................................................................................... 24

Mode Timer .......................................................................................................... 25

Paper settings ...................................................................................................... 26

Paper Type .................................................................................................... 26

Paper Size ..................................................................................................... 26

Volume Settings ................................................................................................... 27

Ring Volume .................................................................................................. 27

Beeper Volume .............................................................................................. 27

Speaker Volume ............................................................................................ 27

Handset Volume (MFC-665CW only) ............................................................ 28

Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only)... 28

Setting Volume Amplify (MFC-665CW only) ................................................. 29

Automatic Daylight Savings Time ........................................................................ 30

LCD display ......................................................................................................... 30

LCD Contrast ................................................................................................. 30

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Setting the backlight brightness ..................................................................... 30

Setting the Dim Timer for the backlight ........................................................ 31

Setting the Off Timer ..................................................................................... 3t

Setting the Wallpaper .................................................................................... 3t

Security features

TX Lock (MFC-440CN only) ................................................................................ 32

Setting and changing the TX Lock password ................................................ 32

Turning the TX Lock on/off ............................................................................ 33

Memory Security (MFC-665CW only) .................................................................. 33

Setting and changing the memory security password ................................... 34

Turning the memory security on/off ............................................................... 34

Section II Fax

5 Sending a fax

Entering Fax mode .............................................................................................. 38

Faxing from the ADF .................................................................................... 38

Faxing from the scanner glass ...................................................................... 39

Faxing A4 size documents from the scanner glass ....................................... 39

Color fax transmission ................................................................................... 39

Canceling a fax in progress ........................................................................... 39

Broadcasting (Black & White only) ...................................................................... 40

Canceling a Broadcast in progress ................................................................ 41

Additional sending operations .............................................................................. 41

Sending faxes using multiple settings ........................................................... 41

Contrast ......................................................................................................... 42

Changing fax resolution ................................................................................. 42

Dual access (Black & White only) .................................................................. 43

Real time transmission .................................................................................. 43

Overseas Mode ............................................................................................. 43

Delayed Faxing (Black & White only) ............................................................ 43

Delayed Batch Transmission (Black & White only) ....................................... 44

Checking and canceling waiting jobs ............................................................. 44

Setting your changes as a new default .......................................................... 44

Restoring all the settings to factory settings .................................................. 45

Sending a fax manually ................................................................................. 45

Sending a fax at the end of a conversation ................................................... 45

Out of Memory message ............................................................................... 45

Receiving a Fax

Receive modes .................................................................................................... 46

Choosing the Receive Mode ......................................................................... 46

Using receive modes ........................................................................................... 48

Fax only ......................................................................................................... 48

Fax/Tel ........................................................................................................... 48

Manual ........................................................................................................... 48

Message Center (MC:Msg Ctr) (MFC-665CW only) ..................................... 48

External TAD (MFC-440CN only) .................................................................. 48

Receive mode settings ........................................................................................ 49

Ring Delay ..................................................................................................... 49

FIT Ring Time (Fax/Tel mode only) ............................................................... 49

Easy Receive ................................................................................................. 50

Additional receiving operations ............................................................................ 50

Printing a reduced incoming fax .................................................................... 50

Receiving a fax at the end of a conversation ................................................. 51

Printing a fax from the memory ..................................................................... 51

Telephone Services and External devices

Voice operations .................................................................................................. 52

Making a telephone call (MFC-665CW only) ................................................. 52

Answering calls with the Speaker Phone (MFC-665CW only) ...................... 52

Hold (MFC-665CW only) ............................................................................... 52

Tone or Pulse (Canada only) ......................................................................... 52

Fax/Tel mode when the power key is on ....................................................... 52

Fax/Tel mode when the power key is off ....................................................... 53

Telephone services .............................................................................................. 53

Distinctive Ring .............................................................................................. 53

Caller ID ......................................................................................................... 55

Connecting an external TAD (telephone answering device) ................................ 57

Connections ................................................................................................... 58

Recording outgoing message (OGM) on an external TAD ............................ 58

Special line considerations ............................................................................ 59

Multi-line connections (PBX) ......................................................................... 60

External and extension phones ........................................................................... 61

Connecting an external or extension telephone ............................................ 61

Using external and extension telephones ...................................................... 61

Using a Non-Brother cordless external telephone ......................................... 61

Using remote codes ....................................................................................... 62

Dialing and storing numbers

How to Dial .......................................................................................................... 63

Manual dialing ............................................................................................... 63

Speed-Dialing ................................................................................................ 63

Search ........................................................................................................... 63

Fax Redial ..................................................................................................... 64

Outgoing Call ................................................................................................. 64

Caller ID history ............................................................................................. 65

Storing numbers .................................................................................................. 65

Storing a pause ............................................................................................. 65

Storing Speed-Dial numbers ......................................................................... 65

Changing Speed-Dial names or numbers ..................................................... 67

Setting up groups for broadcasting ................................................................ 68

Dialing Access codes and credit card numbers ............................................. 69

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9 Message Center (MFC-665CW only)

Message Center mode ........................................................................................ 71

Setting up the Message Center ..................................................................... 71

Outgoing message (OGM) ............................................................................ 71

Fax/Tel OGM ................................................................................................. 72

Activating Message Center mode .................................................................. 72

Managing your messages .................................................................................... 73

Message indicator ......................................................................................... 73

Playing voice messages ................................................................................ 73

Erasing incoming messages .......................................................................... 73

Additional Message Center operations ................................................................ 74

Setting maximum time for incoming messages ............................................. 74

Setting toll saver ............................................................................................ 74

ICM Recording Monitor .................................................................................. 75

Recording a conversation .............................................................................. 75

Advanced fax operations (Black & White only)

Fax Forwarding .................................................................................................... 76

Paging ................................................................................................................. 77

Fax Storage ......................................................................................................... 78

Fax Preview (MFC-665CW only) ......................................................................... 78

Setting Fax Preview ....................................................................................... 78

How to preview a fax ..................................................................................... 79

How to delete all faxes in the list ................................................................... 79

How to print all faxes in the list ...................................................................... 79

PC Fax Receive ................................................................................................... 80

Changing the destination PC ......................................................................... 81

Turning off Advanced Fax Operations ................................................................. 8t

Changing Advanced Fax Operations ................................................................... 82

Remote Retrieval ................................................................................................. 82

Setting a Remote Access Code ..................................................................... 82

Using your Remote Access Code .................................................................. 83

Remote Fax commands ................................................................................ 84

Retrieving fax messages ............................................................................... 86

Changing your Fax Forwarding number ........................................................ 86

Printing Reports

Fax reports ........................................................................................................... 87

Transmission Verification Report ................................................................... 87

Fax Journal (activity report) ........................................................................... 87

Reports ................................................................................................................ 88

How to print a report ...................................................................................... 88

Polling

Polling overview ................................................................................................... 89

Polling receive ..................................................................................................... 89

Setup to receive polling ................................................................................. 89

Sequential polling .......................................................................................... 89

Polled transmit (Black & White only) .................................................................... 90

Set up for polled transmit ............................................................................... 90

Section III Copy

13 Making copies

How to copy ......................................................................................................... 92

Entering Copy mode ...................................................................................... 92

Making a single copy ..................................................................................... 92

Making multiple copies .................................................................................. 93

Stop copying .................................................................................................. 93

Copy settings ....................................................................................................... 93

Changing copy quality ................................................................................... 93

Enlarging or reducing the image copied ........................................................ 94

Making N in 1 copies or a poster (page layout) ............................................ 94

Sorting copies using the ADF ........................................................................ 95

Adjusting Brightness, Contrast and Color ...................................................... 96

Paper Options ................................................................................................ 97

Setting your changes as new default ............................................................. 97

Restoring all the settings to factory settings .................................................. 97

'Out of Memory' message .................................................................................... 98

Section IV Walk-up Photo Printing

PhotoCapture Center ®

PhotoCapture Center ® Operations .................................................................... t00

Printing from a media card without a PC ..................................................... 100

Scanning to a media card without a PC ...................................................... t00

Using PhotoCapture Center ® from your computer ...................................... t00

Using media cards ....................................................................................... t00

Media card folder structure .......................................................................... 101

Getting started ................................................................................................... 102

Entering PhotoCapture mode ...................................................................... 102

Print Images ....................................................................................................... t03

View Photo(s) .............................................................................................. 103

Print Index (Thumbnails) ............................................................................. t03

Print All Photos ............................................................................................ 104

Print Photos ................................................................................................. t04

DPOF printing .............................................................................................. 105

PhotoCapture Center ® print settings ................................................................. 106

Print Quality ................................................................................................. t07

Paper options .............................................................................................. t07

Adjusting Brightness, Contrast and Color .................................................... 108

Cropping ...................................................................................................... 109

Borderless printing ....................................................................................... t09

Setting your changes as new default ........................................................... 109

Restoring all the settings to factory settings ................................................ 109

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Scan to Card ..................................................................................................... 110

Entering Scan mode .................................................................................... t 10

How to scan to card ..................................................................................... t 10

Understanding the Error Messages ................................................................... 111

PictBridge

Before Using PictBridge ..................................................................................... 112

PictBridge requirements .............................................................................. t 12

Using PictBridge ................................................................................................ 112

Setting your digital camera .......................................................................... t t2

Printing Images .................................................................................................. 1t3

DPOF printing .............................................................................................. 114

Understanding the Error Messages ................................................................... 114

Section V Software

16 Software and Network features

Section VI Appendixes

Safety and Legal

Choosing a location ........................................................................................... 118

To use the machine safely ................................................................................. 119

Important safety instructions ........................................................................ 123

Standard telephone and FCC Notices (These notices are in effect

on models sold and used in the United States only.) .............................. 125

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) ............................................................................................... t26

Industry Canada Compliance Statement (Canada only) ............................. 127

LAN connection ..............................................................................................

Legal limitations for copying ........................................................................ 128

Trademarks ................................................................................................. 129

Troubleshooting and Routine Maintenance

Troubleshooting ................................................................................................ 130

If you are having difficulty with your machine .............................................. 130

Error messages ................................................................................................. t 36

Transferring your faxes or Fax Journal report ............................................. t39

Document jam ............................................................................................ 140

Printer jam or paper jam .............................................................................. 141

Dial Tone .................................................................................................... 142

Phone line interference ................................................................................ 143

Routine maintenance ......................................................................................... 143

Replacing the ink cartridges ........................................................................ 143

Cleaning the outside of the machine ........................................................... 145

xiii

Cleaning the scanner ................................................................................... 146

Cleaning the machine printer platen ............................................................ 147

Cleaning the paper pick-up roller ................................................................. t47

Cleaning the print head ............................................................................... t48

Checking the print quality ............................................................................ t48

Checking the printing alignment .................................................................. t49

Checking the ink volume ............................................................................. 150

Uninstalling the handset and handset cradle (MFC-665CW only) ............... 150

Machine Information .......................................................................................... t 51

Checking the serial number ......................................................................... 151

Packing and shipping the machine .................................................................... 151

Menu and Features

On-screen programming .................................................................................... 154

Memory storage ........................................................................................... t54

Menu keys ......................................................................................................... t54

Menu table ................................................................................................... 155

Entering Text ............................................................................................... 170

Specifications

General .............................................................................................................. 171

Print media ......................................................................................................... t 73

Fax ..................................................................................................................... 174

Message Center (MFC-665CW only) ................................................................ 176

Copy .................................................................................................................. t 77

PhotoCapture Center ®....................................................................................... 178

PictBridge .......................................................................................................... t 78

Scanner ............................................................................................................. 179

Printer ................................................................................................................ 180

Interfaces ........................................................................................................... t 81

Computer requirements ..................................................................................... 182

Consumable items ............................................................................................. 183

Network (LAN) ................................................................................................... 184

E Glossary

F Index

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General

General Information Loading documents and paper

General setup Security features

24 32

General Information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold

Italics

Courier New

Bold typeface identifies specific keys on the machine's control panel.

Italicized typeface emphasizes an important point or refers you to a related topic.

Text in the Courier New font identifies messages on the

LCD of the machine.

Warnings tell you what to do to

prevent possible personal injury. Electrical Hazard icons alert you to

possible electrical shock. Hot Surface icons warn you not to

touch machine parts that are hot.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or

other objects.

Notes tell you how you should respond to a situation that may arise

or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the Software User's Guide

and Network User's

Guide

This User's Guide does not contain all the information about the machine such as how

to use the advanced features of the Fax,

Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software

User's Guide and Network User's Guide that are on the CD-ROM.

Viewing Documentation

(For Windows ®) To view the documentation, from the Start

menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose

User's Guide.

If you have not installed the software, you can find the documentation by following the

instructions below:

Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

If the model name screen appears, click

your model name.

Genera! Information

If the language screen appears, click your language. The CD-ROM main

menu will appear.

Note

If this window does not appear, use

Windows ® Explorer to run the setup.exe program from the root directory of the

Brother CD-ROM.

O Click User's Guide to view the

Software User's Guide and Network User's Guide in HTML format.

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as

follows:

Software User's Guide

m Scanning

(For Windows ®98/98SE/Me/2000

Professional and Windows ® XP)

m ControlCenter3

(For Windows ®98/98SE/Me/2000

Professional and Windows ® XP)

m Network Scanning

PaperPort ® SE with OCR User's Guide

m The complete ScanSoft ® PaperPort ® SE

with OCR User's Guide can be viewed from the Help selection in the ScanSoft ®

PaperPort ® SE with OCR application.

How to find Network setup instructions (MFC-665CW only)

Your machine can be connected to a wireless or wired network. You can find basic setup

instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup TM, please see

the Network User's Guide on the CD-ROM.

Chapter 1

Viewing Documentation

(For Macintosh ®)

Turn on your Insert the

Macintosh ®.

Brother CD-ROM into your CD-ROM

drive. The following window will appear.

Start Here

Presto PageMat_a#ei'

DO{._t't_÷Rt at iO_

Bro[her Solutions Ce_[er On-Lin_ Re_is[ratir3n

@ @

Double-click the Documentation icon.

Double-click your language folder. Double-click the top page file to view the

Software User's Guide and Network

User's Guide in HTML format.

Click the documentation you want to read.

m Software User's Guide m Network User's Guide

How to find Scanning instructions There are several ways you can scan

documents. You can find the instructions as

follows:

Software User's Guide

m Scanning

(For Mac OS®X 10.2.4 or greater)

m ControlCenter2

(For Mac OS®X 10.2.4 or greater)

m Network Scanning

(For Mac OS® X 10.2.4 or greater)

Presto! ® PageManager ® User's Guide

m The complete Presto! ® PageManager ®

User's Guide can be viewed from the Help

selection in the Presto! ® PageManager ® application.

How to find Network setup

instructions (MFC-665CW only)

Your machine can be connected to a wireless or wired network. You can find basic setup

instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup TM, please see

the Network User's Guide on the CD-ROM.

Genera! Information

Accessing Brother Support

(For Windows ®)

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on

the Brother CD-ROM.

m Click Brother Support on the main menu.

The following screen will appear:

m To access our web site

(Www.brother.com), click Brother Home

Page.

m To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

m To access the USA Brother online

shopping mall Cwww.brothermall.com)for additional product and services

information, click Brother Mall.com.

m For the latest news and product support

information (http://solutions.brother.com), click Brother Solutions Center.

m To return to the main page, click Back or

If you have finished, click Exit.

Chapter 1

Control panel overview

MFC-440CN

9 8

MFC-665CW

'/,_

Play/Record

Erase

10 9

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General Information

8 7 6

=__

On/Off

Color

7 6

iiiiiiiiiii

_iiiii

7 ii_i:;_i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!

Chapter 1

Note .......................................................................................................................................................................................................................

Most of the illustrations in this User's Guide show the MFC-440CN.

Dial Pad Use these keys to dial telephone and fax

numbers and as a keyboard for entering information into the machine.

(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call

from Pulse to Tone.

2 Fax and telephone keys

m Search/Speed Dial (MFC-440CN)

Lets you look up and dial numbers that are stored in the memory.

m Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming quick

dial numbers.

[] Hook (MFC-440CN only)

Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.

Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring.

[] Hold (MFC-665CW only)

Lets you place telephone calls on hold.

3 Mode keys:

[] Fax

Lets you access Fax mode.

[] Scan

Lets you access Scan mode.

[] Copy

Lets you access Copy mode.

[] PhotoCapture

Lets you access PhotoCapture Center ® mode.

4 Menu keys:

m Volume keys

In Fax mode, you can press these keys to adjust the ring volume.

I • Search/Speed Dial (MFC-665CW)

Lets you look up and dial numbers that are stored in the memory.

m 4orl_

Press to scroll backward or forward to a menu selection.

m •orT

Press to scroll through the menus and options.

I Menu

Access the main menu.

m OK

Selects a setting.

I Clear/Back

Press to cancel the current setting.

5 Start keys:

1 Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black &

white, depending on the scanning setting in

the ControlCenter software).

J _ Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black, depending on the scanning setting in the ControlCenter software).

6 On/Off

You can turn the machine on or off.

Stop/Exit

Stops an operation or exits from a menu.

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General Information

8 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

9 Ink

Lets you clean the print head, check the print quality, and check the available ink volume.

10 Fax Preview (MFC-665CW only)

Lets you preview incoming faxes on the LCD.

11 Message Center keys (MFC-665CW only):

[] _ MC On/Off

Turns the Message Center on or off. Will also flash if you have new messages,

[] Play/Record

Plays voice messages stored in the memory. Will also let you record telephone

calls.

[] Erase

Deletes voice messages.

12 Speaker Phone (MFC-665CW only)

Turns the speaker phone on or off.

LCD display screen

The LCD shows the current machine status

when the machine is idle.

I I III

23 456

Current Receive Mode Lets you see the current receive mode.

I Fax (Fax only) J F/T (Fax/Tel) J TAD (External TAD) (MFC-440CN only) I HC (Msg Ctr) (MFC-665CW only) J Mnl (Manual)

Fax in the machine's memory Shows how many received faxes are in the

memory. Voice message in the machine's memory.

(MFC-665CW only) Shows how many received voice messages

are in the memory.

Memory Status

Lets you see the available memory in the machine.

Wireless Status (MFC-665CW only) A four level indicator shows the current wireless signal strength if you are using a

wireless connection.

0 Max

Ink indicator Lets you see the available ink volume.

Chapter 1

Basic Operations

The following steps show how to change a setting in the machine. In this example the

Mode Timer setting is changed from 2 minutes to 30 seconds.

Press Menu. Press • or • to choose

General Setup.

@ @

Fax LAN

PrintReports MachineInf0.

"= ;'" QL

Press OK.

Press • or • to choose Mode Timer.

Press OK.

You can see the current setting on the

LCD:

PaperType / PlainPap PaperSize /A4

Volume ,,

-- _ J- O

Press Stop/Exit.

@ @

PaperType / PlainPap PaperSize / A4

Volume i ,_

Press OK. Press • or • to choose 3o Secs.

t Min

2 Mins

5Mins

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Loading documents and paper

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 Ib

(80 g/m 2) paper and always fan the pages before putting them in the ADF.

Recommended environment

Temperature: Humidity: Paper:

68 to 86 ° F (20 to 30 ° C) 50% to 70%

20 Ib LTR (80 g/m 2 A4)

Document Sizes Supported

Length: 5.8 to 14 in.

(148 to 355.6 mm)

Width: 5.8 to 8.5 in.

(148 to 215.9 mm)

Weight: 17 to 24 Ib (64 to 90 g/m 2)

How to load documents

DO NOT pull on the document while it is

feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

m Make sure documents written with ink are

completely dry.

Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

Adjust the paper guides to fit the width of your documents.

Unfold the ADF Document Output Support Flap (1).

DO NOT leave thick documents on the

scanner glass. If you do this, the ADF may

jam.

Chapter 2

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported

Length:

Width: Weight:

Up to 11.7 in. (297 mm) Up to 8.5 in. (215.9 mm) Up to 4.4 Ib (2 kg)

How to load documents

Note

To use the scanner glass, the ADF must be empty.

@ @

Lift the document cover.

Using the document guidelines on the left, center the document face down on

the scanner glass.

If you are scanning a book or thick document, DO NOT slam the cover down or

press on it.

Scannable area

The scannable area depends on the settings in the application you are using. The figures

below show the areas you cannot scan on paper.

Close the document cover.

Fax Letter 0.12 in. 0.16 in.

(3 mm) (4 mm)

A4 0.12 in. 0.04 in.

(3 mm) (1 mm)

Copy Letter 0.12 in. 0.12 in.

(3 mm) (3 mm)

A4 0.12 in. 0.12 in.

(3 mm) (3 mm)

Scan Letter 0.12 in. 0.12 in.

(3 mm) (3 mm)

A4 0.12 in. 0 in.

(3 mm) (0 mm)

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Loading documents and paper

Acceptable paper and other media

The print quality can be affected by the type of paper you are using in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type

to match the type of paper you load. You can use plain paper, inkjet paper (coated

paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

m When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the proper media in the 'Basic' tab of the printer driver or in the

Paper Type setting of the menu (See

Paper Type on page 26).

m When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the

instruction sheet.

m When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

m Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended media

To get the best print quality, we suggest using Brother paper. (See table below.)

We recommend using '3M Transparency Film' when you print on transparencies.

Brother paper

Letter Plain (USA only) BP6OPL Letter Glossy Photo BP61GLL I Letter Inkjet (Matte) BP6OML

(USA only)

4 x 6 in. Glossy Photo BP61GLP 1

1 Available in the USA and from November 2006 in

Canada.

Handling and using media

Store paper in its original packaging, and keep it sealed. Keep the paper flat and

away from moisture, direct sunlight and heat.

The coated side of photo paper is shiny. Avoid touching the shiny (coated) side.

Load photo paper with the shiny side facing down.

Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Chapter 2

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 0.08 in. (2mm) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly

when stacked

• Paper made with a short grain

Paper capacity of the output paper

tray

Up to 50 sheets of 20 Ib Letter or 80 g/m 2A4 paper.

m Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

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Loading documents and paper

Choosing the right media

Paper type and size for each operation

Cut Sheet Letter

Legal Executive

JIS B5 A5 A6

Cards Photo

Photo L

Photo 2L

Index Card

Post Card 1

Post Card 2

(Double)

Envelopes C5

Envelope

COM-10

Monarch

JE4

Envelope

Transparencies Letter

8 1/2 × 11 in. (216 × 279 mm) Yes Yes

8.3 x 11.7 in. (210 x 297 mm) Yes Yes 8 1/2 × 14 in. (216 x 356 mm) Yes Yes 7 1/4x 10 1/2 in. (184 × 267 mm) -

7.2 x 10.1 in. (182 x 257 mm) - -

5.8 x 8.3 in. (148 × 210 mm) - Yes

4.1 x 5.8 in. (105 × 148 mm) - - 4 x 6 in. (10 × 15 cm) - Yes 3 1t2 × 5 in. (89 x 127 mm) - - 5 x 7 in. (13 × 18 cm) - - 5 x 8 in. (127 x 203 mm) - -

3.9 x 5.8 in. (100 × 148 mm) - -

5.8 x 7.9 in. (148 × 200 mm) - -

6.4 x 9 in. (162 x 229 mm) - -

4.3 x 8.7 in. (110 × 220 mm) - -

4 1t8 × 9 1/2 in. (105 × 241 mm) - 3 7/8 × 7 1/2 in. (98 × 191 mm) -

4.1 x 9.3 in. (105 × 235 mm) - -

8 1/2 × 11 in. (216 x 279 mm) - Yes

8.3 x 11.7 in. (210 x 297 mm) - Yes

Yes Yes Yes Yes

- Yes

- Yes Yes Yes

- Yes

Yes

Yes Yes

Yes

Chapter2

Paper weight, thickness and capacity

Cut Plain Paper Sheet

Inkjet Paper

Glossy Paper

Cards Photo 4"×6"

Index Card

Post Card

Envelopes

Transparencies

17 to 32 Ib (64 to 120 g/m 2) 17 to 53 Ib (64 to 200 g/m 2)

Up to 58 Ib (Up to 220 g/m 2) Up to 64 Ib (Up to 240 g/m 2) Up to 32 Ib (Up to 120 g/m 2)

Up to 53 Ib (Up to 200 g/m 2) 20 to 25 Ib (75 to 95 g/m 2)

0.003 to 0.006 in. (0.08 to 0.15 mm)

0.003 to 0.01 in. (0.08 to 0.25 mm)

Up to 0.01 in. (Up to 0.25 mm) Up to 0.01 in. (Up to 0.28 mm) Up to 0.006 in. (Up to 0.15 mm)

Up to 0.01 in. (Up to 0.23 mm) Up to 0.02 in. (Up to 0.52 mm)

100 1

20 20

20 2 30

Up to 50 sheets for Legal size paper 20 Ib (80 g/m2). Up to 100 sheets of 20 Ib (80 g/m2) paper.

For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo paper tray. (See Loading photo paper on page 21 .)

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Loading documents and paper

Loading paper,

envelopes and other

media

Loading paper and other media

Note .......................................................................................

To print on Photo (4"x6") or Photo L (3.5"x5") paper, you must use the photo paper tray. (See Loading photo paperon page 21.)

Pull the paper tray completely out of the machine.

If the paper support flap is open, close it and lift the output paper tray cover (1).

Press and slide the paper side guides

(1) and paper length guide (2) to fit the paper size.

Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

Chapter 2

Gently put the paper into the paper tray print side down and top edge first.

Check that the paper is flat in the tray.

Gently adjust the paper side guides with both hands and the paper length guide

to the paper. Make sure the paper side guides touch

the sides of the paper.

Note ..................................................................................

When you use Legal size paper, press and hold the universal guide release

button as you slide out the front of the paper tray.

Note .......................................................................................

Be careful that you do not push the paper in too far; it may lift at the back of the tray

and cause feed problems.

Close the output paper tray cover.

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Loading documents and paper

Slowly push the paper tray completely into the machine.

@ While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support

flap (2).

Note ................................................................................

Do not use the paper support flap for

Legal paper.

Loading envelopes, post

cards and photo paper

Loading envelopes

m Use envelopes that weigh from 20 to 25 Ib

(75 to 95 g/m2).

m Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

Do not use any of the following types of

envelopes, as they will cause paper feed problems:

• If they are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

19 ii_i:;_i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!

Chapter 2

How to load envelopes and post cards

Before loading, press the corners and

sides of the envelopes or post cards to

make them as flat as possible.

Note

If the envelopes or post cards are 'double- feeding,' put one envelope in the paper tray at a time.

If you have problems when printing on envelopes, try the following suggestions:

Open the envelope flap. Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

Adjust the size and margin in your application.

Put the envelopes or post cards into the paper tray with the address side down

and the leading edge in first as shown in the illustration. Slide the paper side

guides (1) and paper length guide (2) to fit the size of the envelopes or post

cards.

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Loading documents and paper

Loading photo paper

Use the photo paper tray, which has been assembled on the top of the output paper tray cover, to print on photo 4"x6" and photo L

3.5"x5" size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.

Press the tray release button with your left thumb and push the photo paper tray

backward until it clicks into the photo printing position.

1 Photo Paper Tray

Press and slide the paper side guides (1) and paper length guide (2) to

fit the paper size.

Put the photo paper into the photo paper

tray and gently adjust the paper side guides to the paper.

Make sure the paper side guides touch the sides of the paper.

Note ........................................................................................

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled.

O When you have finished printing photos

return the photo paper tray to the normal printing position.

Press the photo paper tray release

button with your left thumb and pull the photo paper tray forward until it clicks.

21 ii_i:;_i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!i!_!_i!i_i_!

Chapter 2

Removing small printouts from the machine

When the machine ejects small paper onto the output paper tray you may not be able to

reach it. Make sure printing has finished, and then pull the tray completely out of the

machine.

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Loading documents and paper

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the

shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper

3 4

Envelopes

3 4

,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,i 2

!_!_i_ !!i ii !_ii_i ,iiiiii_ !if!!

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Note

The Borderless feature is not available for envelopes.

General setup

On/Off key

When the machine is idle, you can turn it on and off by pressing the On/Off key.

Note ......................................................................................

If you have connected an external

telephone or TAD, it is always available.

Turning the machine off

Press and hold down the On/Off key until the LCD shows Shutting Down.

The LCD light goes off.

Turning the machine on

Press and hold down the On/Off key until the LCD shows Please wait.

The LCD shows the date and time.

On/Off setting

You can customize the machine's On/Off key. The factory setting is

Fax Receive : Of f. Your machine will not

work when it is switched off, but it will clean the print head periodically. The external TAD

or telephone will always work. If you turn this setting to Fax Receive:On, you can

receive faxes or calls even when the machine is switched off. (See On/Off key on this page.)

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

On/O_ _ Setting.

Press OK.

O Press • or • to choose

Fax Receive:On (or Fax Receive :0_ i).

Press OK.

Press Stop/Exit.

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General setup

Fax Receive : O£f

(factory setting)

Fax

Receive : On 1 2

Fax Only

External

HC:Hsg Ctr 4

Hanual

Fax/Tel 5

No machine operations will be

available.

Fax Receive Easy Receive

Delayed Fax 6 Fax Forward 6

Paging 6 Fax Storage 6

PC Fax Receive 6 Remote Retrieval 6

Fax Receive, Recording of incoming messages, Easy Receive

Delayed Fax 6 Fax Forward 6

Paging 6 Fax Storage 6 PC Fax Receive 6 Remote Retrieval 6

Easy Receive, Delayed Fax 6

1 You cannot receive a fax with Black Start or

Color Start.

2 You can receive telephone calls by lifting the handset

(MFC-665CW only).

3 MFC-440CN only 4 MFC-665CW only 5 (MFC-440CN only) You cannot receive a fax

automatically even if you have set the receive mode to Fax/Tel.

6 Set before you switch off the machine.

Mode Timer

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount

of time the machine takes after the last Scan, Copy or PhotoCapture operation before it

returns to Fax mode. If you choose off, the machine stays in the mode you used last.

Fax

Scan

Copy

Photo Capture

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose Hode Timer, Press OK.

O Press • or • to choose 0 Sec,

3 O Secs, 1 Min, 2 Mins, 5 Mins or

Off.

Press OK.

Press Stop/Exit.

Chapter 3

Paper settings

Paper Type

To get the best print quality, set the machine

for the type of paper you are using.

Press Menu, Press • or • to choose

General Setup.

Press OK.

Press • or • to choose Paper Type, Press OK.

@ Press • or • to choose Plain Paper,

Inkjet Paper, Brother Photo,

Other Photo or Transparency.

Press OK.

Press Stop/Exit.

Note ........................................................................................

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 x 6 in.

(10 x 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you

change the size of paper you load in the machine, you will need to change the paper

size setting at the same time so your machine can fit an incoming fax on the page.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose Paper Size. Press OK.

O Press • or • to choose Letter,

Legal, A4, A5 or 4 "x6"

Press OK.

Press Stop/Exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !2s

General setup

Volume Settings

Ring Volume

You can choose a range of ring volume lev- els, from High to off.

While in Fax mode , press 4) _1or I_ 4/)) to adjust the volume level. The LCD

shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the

instructions below:

Setting the Ring Volume from the menu

Press Menu. Press • or • to choose

General Setup,

Press OK.

Press • or • to choose Volume. Press OK.

Press • or • to choose Ring. Press OK.

Press • or • to choose Low, Hed,

High or of f.

Press OK.

Press Stop/Exit.

Beeper Volume

When the beeper ison, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels,

from High to off.

Press Menu.

@ @ @

Press • or • to choose

General Setup,

Press OK. Press • or • to choose Volume.

Press OK.

Press • or • to choose Beeper. Press OK.

Press • or • to choose Low,Hed,

High or off

Press OK.

Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

@ @

@ @ @

Press Menu, Press • or • to choose

General Setup,

Press OK. Press • or • to choose Volume.

Press OK.

Press • or • to choose Speaker. Press OK.

Press • or • to choose Low, Hed,

High or Off.

Press OK.

Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook or Speaker Phone.

Press Hook or Speaker Phone.

@ Press 4) _ or I_ _i_).

This setting will stay until you change it again.

Press Hook or Speaker Phone.

Chapter 3

Note ...................................................................................

(MFC-665CW only) You can adjust the speaker volume while

you are listening to your outgoing message (OGM) and incoming messages

(ICM's) by pressing 41 < or i_ _).

Handset Volume (MFC-665CW

only)

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose Volume, Press OK.

O Press • or • to choose Handset.

Press OK.

Press • or • to choose Low or High, Press OK.

Press Stop/Exit.

Note .......................................................................................

• You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low

and High. The default setting is Low.

• Press _) <1or I_ _q_!_to adjust the volume level. The LCD shows the setting you are

choosing. The new setting will remain until you change it again.

Choosing the Handset Volume (For Volume Amplify)

(MFC-665CW only)

Before you begin to use the machine, you

must decide if you need to set the handset volume to Volume Amplify On for a user

who is hearing-impaired. The AMPLIFY volume level complies with FCC standards.

Volume Amplify Off

This default setting is appropriate if none of the users are hearing-impaired. During a

conversation, users can press 4) < or I_ _)_ on the control panel to adjust the volume to sow or High. When the handset is replaced, the handset volume will remain until you change it again.

Volume Amplify On - Temporary

This setting is appropriate if some of the users are hearing-impaired. During a

conversation, users can press ,d)< or I_ _/)) on the control panel to adjust the volume to

Low, High or Ai-_tpli fy. When the handset is

replaced, the handset volume returns to the default setting of Low.

Volume Amplify:On - Permanent

Choose Volume Amplify On -

Permanent if all of the users are hearing-

impaired. During a conversation, users can press <l) < or I_ 4))) on the control panel to

adjust the volume to Low, High or Ampl i fy. When the handset is replaced, the handset

volume returns to the default setting of

Amplify.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !28

General setup

Note ...................................................................................

When you press <l/4 or I_ _)_ on the control panel to adjust the volume, the

LCD shows the setting you are choosing. Each key press changes the volume to the

next setting.

It is important that you do NOT choose

Permanent unless ALL the users are

hearing-impaired. Otherwise, the default

setting of Amplify may damage the

hearing of some users.

Setting Volume Amplify (MFC-665CW only)

Please carefully read Choosing the Handset

Volume (For Volume Amplify) (MFC-665CW

only) on page 28.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose Volume. Press OK.

O Press • or • to choose

Volume Amplify.

Press OK.

Do one of the following.

m If none of the users are hearing-

impaired, press • or • to choose off, and then press OK and go to

step 0.

[] If some or all of the users are

hearing-impaired, press • or • to choose On, and then press OK.

Do one of the following.

[] If all the users are hearing-impaired,

press • or • to choose Permanent, and then press OK.

[] If only some of the users are hearing-

impaired, choose Temporary, and then press OK.

Press Stop/Exit.

Chapter 3

Automatic Daylight

Savings Time

You can set the machine to change automatically for daylight savings time. It will

reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date/Time setting.

Press Menu. Press • or • to choose

General Setup,

Press OK.

Press • or • to choose

Auto Daylight..

Press OK.

O Press • or • to choose On (or off).

Press OK.

Press Stop/Exit.

LCD display

LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having

difficulty reading the LCD, try changing the contrast setting.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

LCD Settings.

Press OK.

O Press • or • to choose

LCD Contrast.

Press OK.

Press• or • to choose Light,Hed or

Dark.

Press OK.

Press Stop/Exit.

Setting the backlight

brightness

You can adjust the brightness of the LCD backlight If you are having difficulty reading

the LCD, try changing the brightness setting.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

LCD Settings.

Press OK.

Press • or • to choose Backlight. Press OK.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!30

General setup

Press • or • to choose Light, Hed or

Dark.

Press OK.

Press Stop/Exit.

Setting the Dim Timer for the

backlight

You can set how long the LCD backlight stays on after the last key press.

Press Menu.

Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

LCD Settings.

Press OK.

O Press • or • to choose Dim Timer.

Press OK.

Press • or • to choose 10 Secs, 20 Secs, 30 SecsorOff.

Press OK.

Press Stop/Exit.

Setting the Off Timer

You can set how long the LCD stays on after the last key press. This is a power saving

feature. The machine can print, scan and receive faxes and voice calls when the LCD is

off.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

LCD Settings.

Press OK.

O Press • or • to choose Off Timer.

Press OK.

Press • or • to choose 1 Hin,

2 Hins, 3 Hins, 5 Hins, 10 Mins,

30 Mins or O_.

Press OK.

Press Stop/Exit.

Note ...................................................................................

When the display is off you can press any key to turn it back on.

Setting the Wallpaper

You can change the wallpaper.

Press Menu. Press • or • to choose

General Setup.

Press OK.

Press • or • to choose

LCD Settings.

Press OK.

O Press • or • to choose Wallpaper.

Press OK.

Press • or • to choose a wallpaper. Press OK.

Press Stop/Exit.

Security features

TX Lock (MFC-440CN only)

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

m Receiving faxes m Fax Forwarding (If Fax Forwarding was

already On)

m Remote retrieval (If Fax Storage was

already On)

m PC Fax Receive (if PC Fax Receive was

already On)

While TX Lock is On, the following operations are NOT available:

m Sending faxes m Copying m PC printing m Scanning m PhotoCapture

Setting and changing the TX Lock password

Setting up the password

Note ......................................................................................

• If you forget the TX Lock password, please call Brother Customer Service.

• If you have already set the password, you

will not need to set it again.

Press Menu, Press • or • to choose Fa×.

Press • or • to choose

Hiscellaneous.

Press OK.

O Press • or • to choose TX Lock.

Press OK.

Enter a 4-digit number for the password. Press OK.

When the LCD shows verify:, re- enter the password.

Press OK.

Press Stop/Exit.

Changing the TX Lock password

Press Menu,

Press • or • to choose Fax,

Press • or • to choose

Hiscellaneous.

Press OK.

O Press • or • to choose TX Lock.

Press OK.

Press • or • to choose

Set Password.

Press OK.

Enter a 4-digit number for the current

password.

Press OK.

Enter a 4-digit number for a new

password.

Press OK.

When the LCD shows Veriiy :, re- enter the password.

Press OK.

Press Stop/Exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!z2

Security features

Turning the TX Lock on/off

Turning TX Lock on

Press Menu.

Press • or • to choose Fax,

Press • or • to choose Hiscel laneous.

Press OK.

O Press • or • to choose TX Lock,

Press OK.

Press • or • to choose Set TX Lock. Press OK.

Enter the registered 4-digit password. Press OK.

The machine goes offline and the LCD shows TX Lock Hode.

Turning TX Lock off

Press Menu. Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note ......................................................................................

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is

entered.

Memory Security

(MFC-665CW only)

Memory Security lets you prevent unauthorized access to the machine. You will

not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-

scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not

be lost. While Memory Security is On, the following

operations are available:

m Receiving faxes into memory (limited by

memory capacity)

m Fax Forwarding (If Fax Forwarding was

already on)

m Remote retrieval (If Fax Storage was

already on)

While Memory Security is on, the following operations are NOT available:

m Printing received faxes m Sending faxes m Copying m PC printing m Scanning m PhotoCapture

m PC Fax Receive

Note ....................................................................................

• To print the faxes in memory, turn off Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See

Turning off Advanced Fax

Operations on page 81.)

Chapter 4

Setting and changing the

memory security password

Setting a password for the first time

Note

• If you forget the Memory Security

password, please call Brother Customer Service.

• If you have already set the password, you will not need to set it again.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Miscellaneous.

Press OK.

O Press • or • to choose

Hem Security.

Press OK.

Enter a 4-digit number for the password. Press OK.

When the LCD shows Verify:, re- enter the password.

Press OK.

Press Stop/Exit.

Changing your memory security password

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Hiscel laneous.

Press OK.

O Press • or • to choose

Hem Security.

Press OK.

Press • or • to choose

Set Password.

Press OK.

@ Enter the registered 4-digit number for

the current password.

Press OK.

Enter a 4-digit number for a new

password.

Press OK.

@ When the LCD shows Verify :, re-

enter the new password.

Press OK.

Press Stop/Exit.

Turning the memory security on/off

Turning on the memory security lock

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Miscellaneous.

Press OK.

O Press • or • to choose

Hem Security.

Press OK.

Press • or • to choose

Set Security.

Press OK.

Enter the registered 4-digit password. Press OK.

The machine goes offline and the LCD shows Secure Mode.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !34

Security features

Note ........................................................................................

If there is a power failure the data will stay

in memory for approximately 24 hours.

Turning off the memory security

@ @

Press Menu.

Enter the registered 4-digit password. Press OK.

Memory Security is automatically turned

off,

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is

entered.

Chapter 4

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!36

Fax

Sending a fax 38 Receiving a Fax 46

Telephone Services and External devices 52

Dialing and storing numbers 63 Message Center (MFC-665CW only) 71

Advanced fax operations (Black & White only) 76

Printing Reports 87 Polling 89

Sending a fax

Entering Fax mode

When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press

the (Fax) key to illuminate it in green.

Fax

Fax _

The LCD shows:

Contrast Auto

Speed-Dial OutgoingCall

Press • or • to scroll through the Fax key options. Some functions are only available

when sending black & white faxes.

[] Fax Resolution (See page 42.)

[] Contrast (See page 42.)

[] Speed-Dial (See page 63.) [] Outgoing Call (See page64.)

[] Caller ID hist. (See page 65.)

[] Broadcasting (See page40.) [] Delayed Fax (See page 43.)

[] Batch TX (See page 44.)

[] Real Time TX (See page 43.) [] Polled TX (See page 90.) [] Polling RX (See page 89.) [] Overseas Hode (See page 43.)

[] Scan Size (See page 39.)

[]Set. New Default.(See page 44.) []Factory Reset (See page 45.)

When the option you want is highlighted, press OK.

Faxing from the ADF

@ Press (Fax).

Put the document face down in the ADF. Enter the fax number using the dial pad,

Speed-Dial or Search.

Press Black Start or Color Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the fax will be sent in real time.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!i38

Sending a fax

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book one at a time. The documents can

be up to letter or A4 size. You cannot send multiple pages for color

faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

Press (Fax).

@ @

Load your document face down on the scanner glass.

Enter the fax number using the dial pad, Speed-Dial or Search.

Press Black Start or Color Start.

m If you press Black Start, the

machine starts scanning the first page. Go to step 0.

m If you press Color Start, the

machine starts sending the document.

Do one of the following:

m To send a single page, press 2 to

choose No (or press Black Start again). The machine starts sending the

document.

m To send more than one page, press

I to choose Yes and go to step 0.

Put the next page on the scanner glass. Press OK.

The machine starts scanning the page. (Repeat steps O and • for each additional page.)

Note ......................................................................................

If the memory is full and you are faxing a

single page, it will be sent in real time.

Faxing A4 size documents from the scanner glass

When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom

portion of the faxes will be missing.

@ Press (Fax).

Press • or • to choose Scan Size. Press OK.

Press • or • to choose A4. Press OK.

Note

You can save the setting you use most often by setting it as default. (See page 44.)

Color fax transmission

Your machine can send a color fax to machines that support this feature.

Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off).

Canceling a fax in progress

If you want to cancel a fax while the machine is scanning, dialing or sending, press

Stop/Exit.

Chapter 5

Broadcasting

(Black & White only)

Broadcasting is when the same fax message is automatically sent to more than one fax

number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

@ @

Press (Fax).

Load your document. Press • or • to choose

Broadcasting.

Press OK. Press • or • to choose Add Number,

Press OK.

Enter a number using Speed-Dial, a Group, or the dial pad.

Press OK.

After you have entered all the fax

numbers by repeating steps O and 0, press • or • to choose complete.

Press OK. Press Black Start.

Note ...................................................................................

• If you did not use up any of the numbers

for Groups or access codes or credit card

numbers, you can 'broadcast' faxes to as many as 210 different numbers.

• The available memory will vary depending

on the types of jobs in the memory and the

number of locations used for broadcasting. If you broadcast to the

maximum numbers available, you will not be able to use dual access and delayed

fax.

• Enter the long dialing sequence numbers

as you would normally, but remember that each Speed-Dial number counts as one

number, so the number of locations you

can store becomes limited. (See Dialing

Access codes and credit card numbers on page 69.)

• If the memory is full, press Stop/Exit to

stop the job. If more than one page has

been scanned, press Black Start to send

the portion that is in the memory.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !40

Sending a fax

Canceling a Broadcast in

progress

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Remaining Jobs.

Press OK. The LCD will show the fax number being

dialed and the Broadcast job number. Press OK.

The LCD will ask you the following message:

Cancel Job? Yes--_ Press 1 No--_Pres s 2

Press 1 to clear the number being dialed.

The LCD will then show the Broadcast

job number.

Press OK. The LCD will ask you the following

message:

Cancel Job? Yes--_ Pres s 1 No--_Pres s 2

Press 1 to cancel the Broadcast. Press Stop/Exit.

Additional sending

operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: resolution,

contrast, overseas mode, delayed fax timer, polling transmission and real time

transmission.

@ Press (Fax).

The LCD shows:

Contrast Auto Speed-Dial

Outgoing Call

Press • or • to choose any settings

you want to change.

Press OK.

After each setting is accepted, you can continue to change more settings.

Note

• Most settings are temporary and the machine returns to itsdefault settings after you send a fax.

• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 44.)

Chapter 5

Contrast

If your document is very light or very dark, you may want to change the contrast.

Use Light when sending a light document. Use Dark when sending a dark document.

@ Press (Fax).

Press • or • to choose Contrast. Press OK.

Press • or • to choose Auto, Light

or Dark.

Press OK.

Note ......................................................................................

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax Resolution.

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

@ @

Press (Fax). Press • or • to choose

Fax Resolution,

Press OK. Press • or • to choose the resolution

you want.

Press OK.

Note ...............................................................................

You can choose four different resolution settings for black & white faxes and two for

color.

Standard Suitable for most typed

documents.

Fine

S.Fine

Photo

Good for small print and transmits a little slower than

Standard resolution. Good for small print or artwork

and transmits slower than Fine resolution.

Use when the document has varying shades of gray or is a

photograph. This has the slowest transmission.

! !!i!!i!!

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard

resolution.

If you choose s.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine

setting.

Sending a fax

Dual access (Black & White only)

You can dial a number and start scanning the fax into memory--even when the machine is

sending from memory, receiving faxes or printing PC data. The LCD shows the new job

number and available memory. The number of pages you can scan into the

memory will vary depending on the data that is printed on them.

Note

Iftheout of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages.

Real time transmission

When you are sending a fax, the machine will scan the documents into the memory before

sending. Then, as soon as the phone line is free, the machine will start dialing and

sending.

Ifthe memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can

turn on Real Time TX. To send a document at once without waiting

for memory transmission, set

Real Time TX toOn.

@ @

Press (Fax). Press • or • to choose

Real Time TX.

Press OK.

Press • or • to choose On. Press OK.

Note ..................................................................................

• In real time transmission, the automatic redial feature does not work when using the scanner glass.

• If you are sending a color fax, the machine will send itin real time (even if Real Time TX is set to Off).

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the

phone line, we recommend that you turn on the Overseas mode. After you send a fax

using this feature, the feature will turn itself off.

@ Press (Fax).

Load your document.

Press • or • to choose

Overseas Mode.

Press OK.

O Press • or • to choose on (or off).

Press OK.

Delayed Faxing (Black & White only)

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step O.

@ Press (Fax).

Load your document.

Press • or • to choose Delayed Fax. Press OK.

O Press • or • to choose On.

Press OK.

Chapter 5

Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM.) Press OK.

Note ...................................................................................

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Black & White only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are

scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

@ Press (Fax).

Press • or • to choose Batch TX.

Press OK.

Press • or • to choose On. Press OK.

Press Stop/Exit.

Checking and canceling

waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows

No Jobs Waiting.)

@ @

Press Menu. Press • or • to choose Fax.

Press OK. Press • or • to choose

Remaining Jobs.

Press OK.

Any waiting jobs appear on the LCD.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!44

O Press • or • to scroll through the jobs

and choose the job you want to cancel.

Press OK.

Do one of the following:

[] To cancel, press 1 to choose Yes.

If you want to cancel another job go

to step O.

[] To exit without canceling, press 2 to

choose No.

When you have finished, press

Stop/Exit.

Setting your changes as a

new default

You can save the fax settings for

Fax Resolution, Contrast, Real Time Txand Scan Size you use

most often by setting them the default setting. These settings will stay until you change them again.

@ @

Press (Fax).

Press • or • to choose your new

setting.

Press OK. Repeat this step for each setting you

want to change. After changing the last setting, press •

or • to choose set. New Default..

PressOK.

Press 1 to choose Yes.

Press Stop/Exit.

Sending a fax

Restoring all the settings to

factory settings

You can restore all the settings you have changed to the factory settings. These

settings will stay until you change them again.

@ Press (Fax).

Press • or • to choose

Factory Reset..

Press OK.

Press 1 to choose Yes.

O Press Stop/Exit.

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while

sending a fax.

@ @

Press (Fax).

Load your document. Pick up the handset of an external

phone or the machine and listen for a dial tone.

You can also press Hook or Speaker Phone and listen for a dial tone.

Dial the fax number you want to call. If you pressed Hook or

Speaker Phone, dial using the machine's dial pad. If you picked up the

external handset, dial on the external phone.

When you hear the fax tone, press Black Start or Color Start.

m If you are using the scanner glass

press 1 to send a fax.

If you picked up the handset replace it.

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang

up.

Ask the other party to wait for fax tones (beeps) and then to press the Start or

Send key before hanging up.

@ Press (Fax).

Load your document.

Press Black Start or Color Start.

If you are using the scanner glass, press 1 to send a fax.

Replace the handset.

Out of Memory message

If you get an Out of Memory message

while scanning the first page of a fax, press

Stop/Exit to cancel the fax. If you get an out. o2 Memory message

while scanning a subsequent page, you will

have the option to press Black Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 43.)

Receiving a Fax

Receive modes

You must choose the receive mode depending on the external devices and telephone subscriber services you have about your line,

Choosing the Receive Mode

The following diagrams will help you choose the correct mode, For more detailed information on the receive modes see page 48.

MFC-440CN

(Do you use a Distinctive Ring subscriber service?) Yes

,Areyou connecting an external telephone or external TAD (telephone _

answering device) to the machine?

_¥es _No

re you using the voice message /%o you want the machine to"_

unction of your external TAD ==m_[ answer fax and telephone l..__

elephone answeringdevice)? No \calls automatically? J No

Yes

Do you want to use the

achine for fax only?

See Distinctive Ring.

Manual

Ye-_sFax Only

Fax/Tel

_'External TAD

Yes

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!46

Receiving a Fax

MFC-665CW

(. Are you using the built-in Message Center? _)

(Do you use a Distinctive Ring subscriber service?)

Are you connecting an external telephone or external TAD(telephone _

answering device) to the machine?

¥es

/-Are you usingthe voice message"_ /'Do you want the machine to'_

function of your externalTAD 9 -----_|answer fax and telephone |==..._

(telephoneanswering device)? No \calls automatically? // No

Yes

Do you want to use the

achine for fax only?

See Message Center.

Yes

_,, See Distinctive Ring.

Yes

Manual

"-'_Fax Only Yes

Fax/Tel

¢>Manual*

Yes

*We recommendyousetEasy Receive to On.

To set a receive mode follow the instructions below.

Press Menu.

Press • or • to choose

Initial Setup.

Press OK.

Press • or • to choose

Receive Hode.

Press OK.

@ Press•or•to choose Fax Only,

Fax/Tel, External TAD

(MFC-440CN only) or Hanual. Press OK.

Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

Using receive modes

Some receive modes answer automatically

(Fax Only and Fax/Tel). You maywantto

change the ring delay before using these modes. See Ring Delay on page 49.

Fax only

Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.

Fax/Tel

Fax/Tel mode helps you automatically manage incoming calls, by recognizing

whether they are fax or voice calls and

handling them in one of the following ways:

m Faxes will be automatically received.

Voice calls will start the FIT ring to tell you to pick up the line. The FIT ring is a fast double ring made by your machine.

Also see F/T Ring Time (Fax/Tel mode

only) on page 49 and Ring Delay on page 49.

Manual

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or you are using an

external TAD with the MFC-665CW. To receive a fax in manual mode press

Black Start or Color Start when you hear

fax tones (short repeating beeps). You can

also use the Easy Receive feature to receive

faxes by lifting a handset on the same line as

the machine,

Also see Easy Receive on page 50.

Message Center (Mc :Msg

ct.z-) (MFC-665CW only)

Message Center (Mc :Msg CLz) helps you automatically manage incoming calls, by

recognizing whether they are fax or voice calls and handling them in one of the

following ways:

Faxes will be automatically received.

Voice callers can record a message.

To set up the Message Center mode see page 71.

If Message Center Mode is On, it will override your receive mode setting. The screen shows Mc =Msg

Ctz'. If Message Center Mode is Off, the

receive mode returns to your original setting. (See Message Centermode on page 71.)

External TAD (MFC-440CN

only)

External TAD mode lets an external

answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:

Faxes will be automatically received.

Voice callers can record a message on the external TAD.

For more information see Connecting an

external TAD (telephone answering device) on page 57.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !48

Receiving a Fax

Receive mode settings

Ring Delay

The Ring Delay sets the number of times the machine rings before itanswers in Fax Only

or Fax/Tel mode. If you have external or extension phones on the same line as the

machine or subscribe to the telephone company's Distinctive Ring service, keep the

ring delay setting of 4. (See Using external and extension

telephones on page 61 and Easy Receive on page 50.)

If toll saver is on, then the ring delay setting

has no effect. See Setting toll saveron page 74. (MFC-665CW only)

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose Ring Delay,

Press OK.

Press • or • to choose Ring Delay, Press OK.

Press • or • to choose how many times the line rings before the machine

answers (0-4). Press OK.

If you choose 0, the line will not ring at all.

Press Stop/Exit.

FIT Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, yOU need to decide how long the machine will

signal you with its special pseudo/double-ring

when you have a voice call. If it's a fax call,

the machine receives the fax. This pseudo/double-ring happens after the

initial ringing from the phone company. Only the machine rings and no other phones on the

same line will ring with the special pseudo/double-ring. However, you can still

answer the call on any telephone.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose

F/T Ring Time.

Press OK.

@ Press • or • to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70

seconds).

Press OK.

Press Stop/Exit.

Note ..........................................................................................

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Chapter 6

Easy Receive

If Easy Receive is On:

The machine receives fax calls automatically, even if you lift the machine's handset, press

Speaker Phone, or lift the handset of an extension or external phone. When you see

Receiving on the LCD or when you hear 'chirps' through the handset of an extension

phone connected to another telephone wall

jack, just replace the handset or

Speaker Phone and your machine will do the rest.

If Easy Receive is Semi: (MFC-665CW only)

The machine will only receive a fax call if you answered it using the machine's handset or press Speaker Phone,

If Easy Receive is Off: You have toliftthemachine'shandset,press

Speaker Phone, or lift the handset of an external phone, and then press Black Start

or Color Start on the machine. If you are not at your machine, press -X-5 1on

the extension phone. (See Using external and extension telephones on page 6t .)

Note ...................................................................................

• If this feature is set to On, but your machine does not connect a fax call when

you lift an extension or external phone handset, press the fax receive code -X-51.

• If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to of f.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose

Easy Receive.

Press OK.

Press • or • to choose On, Semi (or

0££).

Press OK.

Press Stop/Exit.

Additional receiving

operations

Printing a reduced incoming

fax

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 26).

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose

Auto Reduction.

Press OK.

Press • or • to choose On (or o11). Press OK.

Press Stop/Exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !s0

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you

both hang up.

@ @

Ask the other party to place the

document in their machine and to press the Start or Send key.

When you hear the other machine's CNG tones (slowly repeating beeps),

press Black Start or Color Start, Press 2 to receive a fax.

Replace the handset.

Printing a fax from the

memory

If you have chosen paging orfax storage, you

can still print a fax from the memory when you are at your machine. (See Turning off

Advanced Fax Operations on page 81 .)

Press Menu. Press • or • to choose Fa×.

Press OK.

Press • or • to choose

Advanced Fax Operation,

Press OK.

O Press • or • to choose Print Fax.

Press OK.

Press Black Start.

Receiving a Fax

Telephone Services and External devices

Voice operations

Voice calls can be made either with the

handset, the speaker phone, an extension or external telephone, by dialing manually, or by using Quick-Dial numbers.

Making a telephone call (MFC-665CW only)

@ @

To start a voice call, pick up the handset or press Speaker Phone,

When you hear the dial tone, enter a

number using the dial pad, Speed-Dial

and Search.

@ @

(Speaker phone) speak clearly toward

the microphone _. To hang up, replace the handset or

press Speaker Phone.

Answering calls with the Speaker Phone (MFC-665CW only)

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak

clearly toward the microphone _. To end the call, press Speaker Phone.

Note ......................................................................................

If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.

Hold (MFC-665CW only)

If you want to put a call on hold, press Hold. To release the call from hold press Speaker Phone or pick up the machine's handset. Picking up an extension handset will

not release the call from hold.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions

below:

For MFC-440CN, pick up the handset of

the external phone or press Hook.

For MFC-665CW, pick up the handset

or press Speaker Phone,

Press # on the machine's control panel. Any digits dialed after this will send tone signals.

When you hang up, the machine will return to the Pulse dialing service.

Fax/Tel mode when the power key is on

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- ringing) to alert you to pick up a voice call.

If you are at an extension phone, you'll need to lift the handset during the FIT Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

-X-5 1. (MFC-665CW only) If you are at the machine,

you can lift the handset or press Speaker Phone to answer.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!52

Telephone Services and External devices

Fax/Tel mode when the power

key is off

You can change the default setting of the On/Off key to Fax Receive :on so that you can receive faxes when the power key is off.

(See On/Off setting on page 24.) Fax/Tel mode will work in the following ways.

(For MFC-440CN) Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they

want to send you a fax, activate the machine

by pressing -X-5 1.

(MFC-665CW only) When the machine is in Fax/Tel mode and

FIT rings to tell you to pick upa voice call, you can only answer by picking up the machine's

handset. If you answer before the machine F/T rings,

you can also pick up the call at an external or extension phone.

Telephone services

Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies

offer. Features like Voice Mail, Call Waiting, Call

Waiting/Caller ID, RingMaster, answering

services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice

Mail on your phone line, please read the following carefully.

Distinctive Ring

Brother uses the term 'Distinctive Ring' but

different telephone companies have other

names for this service such as SmartRing,

RingMaster, Teen-Ring, Indent-a-Call or

Indent-a-Ring.

What does your telephone company's

'Distinctive Ring' do?

Your telephone company's Distinctive Ring

service allows you to have more than one

number on the same phone line. If you need

more than one phone number, it is

cheaper than paying for an extra line. Each

phone number has its own distinctive ring

pattern, so you will know which phone

number is ringing. This is one way you can

have a separate phone number for your

machine.

Note ..................................................................................

Please call your telephone company for availability and rates.

Chapter 7

What does Brother's 'Distinctive Ring'

do?

The Brother machine has a Distinctive Ring

feature that allows you to use your machine to

take full advantage of the telephone company's Distinctive Ring service. The new

phone number on your line can just receive

faxes.

Note ....................................................................................

You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.

Do you have Voice Mail?

If you have Voice Mail on the phone line that you will install your new machine on, there is

a strong possibility that Voice Mail and the machine will conflict with each other while

receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so

both Voice Mail and the machine can work together without any problems. If each one

has a separate phone number, neither will interfere with the other's operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to 'register' the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note ...................................................................................

You can change or cancel the Distinctive

Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

Before you choose the ring pattern to

You can only register one Distinctive Ring pattern with the machine. Some ring patterns

cannot be registered. The ring patterns below are supported by your Brother machine.

gives you.

1 long-long

2 short-long-short U'[FU'[_ 3 short-short-long U3J'U_[_

4 very long (normal

pattern)

Note .......................................................................................

If the ring pattern you received is not on

this chart, please call your telephone

company and ask for one that is shown.

m The machine will only answer calls to its

registered number.

m The first two rings are silent on the

machine. This is because the fax must 'listen' to the ring pattern (to compare it to

the pattern that was 'registered'). (Other telephones on the same line will ring.)

m Ifyou program the machine properly, itwill

recognize the registered ring pattern of the 'fax number' within 2 ring patterns and

then answer with a fax tone. When the

'voice number' is called, the machine will not answer.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !s4

Telephone Services and External devices

Registering the Distinctive Ring

pattern

After you have set the Distinctive Ring feature to on, the receive mode is set to Hanual

automatically. You cannot change the receive mode to another mode while the Distinctive

Ring is set to on.

Press Menu.

Press • or • to choose Fax. Press OK.

Press • or • to choose

Hiscel laneous.

Press OK.

O Press • or • to choose Dis t inct ive.

Press OK.

Press • or • to choose Set. Press OK.

Press • or • to choose the stored ring pattern you want to use.

Press OK. (You hear each pattern as you scroll

through the four patterns. Make sure you choose the pattern that the

telephone company gave you.) Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring

@ @

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Hiscel laneous.

Press OK.

@ @

Press • or • to choose Dis tinct ive. Press OK.

Press • or • to choose o££. Press OK.

Press Stop/Exit.

Note ....................................................................................

If you turn off Distinctive Ring, the machine will stay in Manual receive

mode. You will need to set the Receive Mode again. (See Choosing the Receive

Mode on page 46.)

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

You can use a number in the Caller ID History to send a fax, add it to Speed-Dial, or delete it from the history. (See Caller ID history on page 65.)

After a few rings, the LCD shows the

telephone number of your caller (and name, if available). Once you pick up the external

phone's handset, the Caller ID information disappears from the LCD, but the call

information stays stored in the Caller ID memory.

m You can see the first 15 characters of the

number (or name). The out of Area message means the

call originated outside your Caller ID service area.

The Private Call message meansthe caller has intentionally blocked

transmission of information.

You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 56.)

Chapter 7

Note ................................................................................

Caller ID service varies with different carriers. Call your local telephone

company to find out about the kind of service available in your area.

Viewing Caller ID List

Your machine stores information for the last thirty calls in the Caller ID list. You can view

or print this list. When the thirty-first call comes in to the machine, it replaces

information about the first call.

Press Menu.

Press • or • to choose Fax. Press OK.

Press • or • to choose

Hiscel laneous.

Press OK.

Press • or • to choose Caller ID. Press OK.

Press • or • to choose Display#, Press OK.

The Caller ID of the last call will appear on the display. If no ID is stored, the

beeperwill sound and No Caller ZD

will appear on the display.

Press • or • to scroll through the Caller ID memory to choose the Caller ID you

want to view, and then press OK. The LCD shows the caller's number and

the date and time of the call.

Do one of the following:

m To return to the Caller ID listing,

press <.

m To finish viewing, press Stop/Exit.

Note ................................................................................

You can also view the Caller ID list by pressing (Fax). (See Caller ID

history on page 65.)

Printing Caller ID List

Press Menu, Press • or • to choose Fax.

Press OK.

Press • or • to choose

Hiscellaneous.

Press OK.

O Press • or • to choose Caller ID.

Press OK.

Press • or • to choose

Print Report.

Press OK. If no ID is stored, the beeper will sound

and No Caller ZD will appear on the LCD.

Press Black Start or Color Start.

After printing has finished, press Stop/Exit,

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !s6

Telephone Services and External devices

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line

as the machine, the TAD answers all calls and the machine 'listens' for fax calling (CNG)

tones. If it hears them, the machine takes over the call and receives the fax. If it does

not hear CNG tones, the machine lets the TAD continue playing your outgoing message

so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The

machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG

tones left for the fax 'handshake'. Make sure you carefully follow the instructions in this

guide for recording your outgoing message. We do not recommend using the toll saver

feature on your external answering machine if

it exceeds five rings.

Note .....................................................................................

• If you do not receive all your faxes, reduce the Ring Delay setting on your external

TAD.

• If You Subscribe to your Telephone company's Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive

Ring service, have registered the

distinctive ring pattern on your machine, and use that number as afax number. The

recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring

Service. You cannot use the Toll Saver setting.

• If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT.

jack of your machine. If your TAD is

plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.)

1 TAD

When the TAD answers a call, the LCD shows Telephone (MFC-440CN) or

Ext. Tel in Use(MFC-665CW).

Chapter 7

Connections

The external TAD must be plugged into the

jack labeled EXT. Your machine cannot work

properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the

telephone wall jack into the jack labeled

LINE.

Plug the telephone line cord from the

external TAD into the jack labeled EXT.

(Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)

Set your external TAD to four rings or

less. (The machine's Ring Delay setting does not apply.)

Record the outgoing message on your external TAD.

@ @

Set the TAD to answer calls.

Do one of the following:

m (For MFC-440CN)

Set the Receive Mode to External

TAD.

m (For MFC-665CW)

Set the Receive Mode to Hanual.

(See Choosing the Receive Mode on

page 46.)

Recording outgoing message

(OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to

handle both manual and automatic fax reception.

@ @

Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax

CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example:

'After the beep, leave a message or send a fax by pressing -X-5 1 and Start.'

Note .......................................................................................

We recommend beginning your OGM with an initial 5-second silence because the

machine cannot hear fax tones over a resonant or loud voice. You may try

omitting this pause, but if your machine

has trouble receiving, then you must re- record the OGM to include it.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!s8

Telephone Services and External devices

Special line considerations

Roll over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass

incoming calls to each other if they are busy. The calls are usually passed down or 'rolled

over' to the next available phone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the

sequence, so the call cannot roll away. Do not put the machine on any of the other numbers;

when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your

machine will work best on a dedicated line.

Two-line phone system

A two-line phone system is nothing more than two separate phone numbers on the same

wall outlet. The two phone numbers can be on separate jacks (RJ1 t) or mixed into one

jack (RJ14). Your machine must be plugged

into an RJll jack. RJll and RJ14jacks may be equal in size and appearance and both

may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-

line phone and see if itcan access both lines.

If it can, you must separate the line for your

machine. (See page 50.)

Converting telephone wall outlets

There are three ways to convert to an RJ 11

jack. The first two ways may require help from

the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet

installed and slave or jump one of the phone

numbers to it.

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJll jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14 .................

RJ11 ..................... :

RJ14 .............................. i

Installing machine, external two-line

TAD and two-line telephone

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back of

the two-line TAD must have two telephone jacks: one labeled L1 or LI/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external two-

line TAD. You will need a fourth line cord if

you add a two-line telephone.

Put the two-line TAD and the two-line

telephone next to your machine.

Chapter 7

Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into

the LINE jack on the back of the

machine.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or LI/L2 jack of the two-line TAD.

Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into

the EXT. jack on the left side of the

machine.

3 4

1 Triplex Adapter 2 Two Line Phone

3 External Two Line TAD 4 Machine

You can keep two-line telephones on other

wall outlets as always. There are two ways to

add a two-line telephone to the machine's

wall outlet. You can plug the telephone line

cord from the two-line telephone into the LI+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack

of the two-line TAD.

Multi-line connections (PBX)

We suggest you ask the company who installed your PBX to connect your machine.

If you have a multi line system we suggest

you ask the installer to connect the unit to the last line on the system. This prevents the

machine being activated each time the system receives telephone calls. If all

incoming calls will be answered by a switchboard operator we recommend that

you set the Receive Mode to Hanual. We cannot guarantee that your machine will

operate properly under all circumstances when connected to a PBX. Any difficulties

with sending or receiving faxes should be reported first to the company who handles

your PBX.

If you are installing the machine to

work with a PBX

Itis not guaranteed that the unit will work

properly under all circumstances with a

PBX. Report any cases of problems first

to the company that handles your PBX.

If all incoming calls will be answered by

a switchboard operator, we recommend setting the Receive Mode to Hanual. All

incoming calls should at first be regarded as telephone calls.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!60

Telephone Services and External devices

External and extension phones

Connecting an external or extension telephone

You can connect a separate telephone (or telephone answering device) directly to your

machine as shown in the diagram below. Connect the telephone line cord to the jack

labeled EXT.

1 Extension telephone 2 External telephone

When you are using an external or extension phone, the LCD shows Telephone or

Ext. Tel in Use.

Using external and extension

telephones

If you answer a fax call on an extension or an external telephone connected to the EXT.

jack of the machine, you can make your

machine take the call by using the Fax Receive Code. When you press the Fax

Receive Code -X-5 1, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use

the Telephone Answer Code # 5 1 to take the call at an extension phone. (See F/T Ring

Time (Fax/Tel mode only) on page 49.)

If you answer a call and no one is on

the line:

You should assume that you're receiving a manual fax.

Press -X- 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note ..................................................................................

You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 50.)

Using a Non-Brother cordless external telephone

If your non-Brother cordless telephone is connected to the EXT. jack of the machine

and you typically carry the cordless handset elsewhere, it is easier to answer calls during

the Ring Delay. If you let the machine answer first, you will

have to go to the machine so you can press Hook or Speaker Phone to send the call to

the cordless handset.

Chapter 7

Using remote codes

Fax receive code

If you answer a fax call on an extension or external telephone, you can tell your machine

to receive it by dialing the fax receive code

-X-5 1. Wait for the chirping sounds then replace the handset. See Easy Receive on

page 50. Your caller will have to press Start to send the fax.

Telephone answer code

If you receive a voice call and the machine is in FIT mode, it will start to sound the FIT

(double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the FIT ring off by pressing # 5 1 (make sure you press this between the rings).

Changing the remote codes

The preset Fax Receive Code is -X-5 1. The preset Telephone Answer Code is # 5 1. If

you want to, you can replace them with your own codes.

Press Menu.

Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose

Remote Codes.

Press OK.

Press • or • to choose On (or off).

Press OK.

Enter the new Fax Receive Code.

Press OK.

Enter the new Telephone Answer Code.

Press OK.

Press Stop/Exit.

Note ...................................................................................

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three- digit code (such as # # # and 9 9 9).

• Remote Codes might not work with some telephone systems.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !62

Dialing and storing numbers

How to Dial

Manual dialing

Press all of the digits of the fax or telephone

number.

Speed-Dialing

@ Press Search/Speed Dial.

MFC-440CN

Search /

Speed Dial

MFC-665CW

Search/

Speed Dial

If you have two numbers in the location,

press • or • to choose the number you want to call.

Press OK.

Note ...................................................................................

If the LCD shows Not Registered when you enter a Speed-Dial number, a

number has not been stored at this location.

You can search for names you have stored in the Speed-Dial memory.

Press Search/Speed Dial.

You can also choose Speed-Dial by pressing (Fax).

Press • or • to choose

Alpklabetical Order or Numerical Order.

Press OK.

Note

• Press -X-to make the LCD font size larger.

• Press # to make the LCD font size smaller.

If you chose Alphabetical Order in step 0, use the dial pad to enter the first letter of the name, and then press • or

• to choose the name and number you want to call.

Press OK.

You can also choose Speed-Dial by pressing (Fax).

Press the two-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 65.)

Chapter 8

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press

Black Start or Color Start to try again. If you

want to make a second call to a number you

recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from

the Outgoing Call List. Redial/Pause only works if you dialed from

the control panel. If you are sending a fax automatically and the line is busy, the

machine will automatically redial once after

five minutes.

Press Redial/Pause.

Press • or • to choose the number you

want to redial.

Press OK.

Press • or • to choose Send a Fax. Press OK.

O Press Black Start or Color Start.

Note ....................................................................................

In Real Time Transmission the automatic

redial feature does not work when using the scanner glass.

Outgoing Call

The last 30 numbers you telephoned (MFC-665CW only) or sent a fax to will be

stored in the outgoing call history. You can choose one of these numbers to telephone

(MFC-665CW only), fax to, add to Speed-

Dial, or delete from the history.

Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

Press • or • to choose the number you

want to call.

Press OK.

Do one of the following:

m (MFC-665CW only)

To make a phone call, press • or • to choose Hake a Phone Call.

PressOK.

m To send a fax, press • or • to

choose Send a Fax.

Press OK.

m Ifyou want to store the number,

press • or • to choose

Add to Speed-Dial.

Press OK.

(See Storing Speed-Dial numbers from Outgoing Calls on page 66.)

m Press • or • to choose Delete.

Press OK.

Then, confirm the Delete by pressing 1.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !64

Dialing and storing numbers

Caller ID history

This feature requires the Caller ID subscriber service offered by many local telephone

companies. (See Caller ID on page 55.) The last 30 numbers of phone calls

(MFC-665CW only) or faxes you received will be stored in the Caller ID history. You can

choose one of these numbers to telephone (MFC-665CW only), fax to, add to

Speed-Dial, or delete from the history.

@ @

Press (Fax). Press • or • to choose

Caller ID hist..

Press OK.

Press • or • to choose the number you

want to call.

Press OK.

Do one of the following:

m (MFC-665CW only)

To make a phone call, press • or • to chooseHake a Phone Call.

Press OK.

m To send a fax, press • or • to

choose Send a Fax.

Press OK.

m If you want to store the number,

press • or • to choose

Add to Speed-Dial.

Press OK. (See Storing Speed-Dial numbers

from Outgoing Calls on page 66.)

m Press • or • to choose Delete.

Press OK. Then, confirm the Delete by pressing 1.

Note ..................................................................................

You can print the Caller ID list. (See Printing Caller ID List on page 56.)

Storing numbers

You can set up your machine to do the

following types of easy dialing: Speed-Dial

and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.

Note ...............................................................................

If you lose electrical power, the Quick-Dial numbers that are in the memory will not be

lost.

Storing a pause

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing

overseas, you can press Redial/Pause as many times as needed to increase the length

of the pause.

Storing Speed-Dial numbers

You can store up to 80 2-digit Speed-Dial locations with a name, and each name can

have two numbers. When you dial you will only have to press a few keys (For example:

Search/Speed Dial, the two-digit number, and Black Start or Color Start).

Press Menu.

Press • or • to choose Fax.

Press OK.

Press • or • to choose

Set. Quick-Dial.

Press OK.

O Press • or • to choose Speed-Dial.

Press OK.

@ Press • or • to choose the 2-digit

Speed-Dial location you want to store the number in.

Press OK.

Chapter 8

Do one of the following:

m Enter the name (up to 16 characters)

using the dial pad. Press OK.

(To help you enter letters, see

Entering Text on page 170.)

[] To store the number without a name,

press OK.

Enter the fax or telephone number (up to

20 digits).

Press OK.

Do one of the following:

[] Enter the second fax or telephone

number (up to 20 digits). Press OK.

[] If you do not want to store a second

number, press OK.

Do one of the following:

[] To store another Speed-Dial

number, go to step 0.

[] To finish the setting, press

Stop/Exit,

Storing Speed-Dial numbers from Outgoing Calls

You can also store Speed-Dial numbers from the Outgoing Call history.

Press Redial/Pause.

You can also choose Outgoing Call

by pressing (Fax).

Press • or • to choose the name or number you want to store.

Press OK.

Press • or • to choose

Add to Speed-Dial.

Press OK.

Press • or • to choose the 2-digit Speed-Dial location you want to store

the number in.

Press OK.

Do one of the following:

[] Enter the name (up to 16 characters)

using the dial pad.

Press OK.

(To help you enter letters, see Entering Text on page 170.)

[] To store the numberwithout a name,

press OK.

Press OK to confirm the fax or

telephone number.

Do one of the following:

[] Enter the second fax or telephone

number (up to 20 digits).

Press OK.

[] If you do not want to store a second

number, press OK.

Press Stop/Exit.

Storing Speed-Dial numbers from the Caller ID history

If you have the Caller ID subscriber service from your telephone company you can also store Speed-Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 55.)

@ @

Press (Fax). Press • or • to choose

Caller ID hist..

Press OK.

Press • or • to choose the number you

want to store.

Press OK.

O Press • or • to choose

Add to Speed-Dial.

Press OK.

Press • or • to choose the 2-digit

Speed-Dial location you want to store the number in.

Press OK.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !66

@ @

Do one of the following:

m Enter the name (up to 16 characters

using the dial pad. Press OK.

(To help you enter letters, see Entering Text on page 170.)

[] To store the number without a name

press OK.

Press OK to confirm the fax or telephone number.

Do one of the following:

[] Enter the second fax or telephone

number (up to 20 digits). Press OK

[] If you do not want to store a second

number, press OK.

Press Stop/Exit.

Changing Speed-Dial names

or numbers

You can change or delete a Speed-Dial number that has already been stored.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Set. Quick-Dial.

Press OK.

O Press • or • to choose Speed-Dial,

Press OK.

Press • or • to choose the 2-digit Speed-Dial location you want to change.

Press OK.

Do one of the following:

[] Press • or • to choose Change,

Press OK.

[] Press • or • to choose Delete.

Press OK. Then, confirm the Delete by

pressing 1 and Stop/E×it.

Dialing and storing numbers

Note .................................................................................

How to change the stored name or number:

If you want to change a character, press _1 or I_ to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the

character.

Do one of the following:

[] Enter the name (up to 16 characters)

using the dial pad. Press OK.

(See Entering Text on page 170.)

[] If you do not want to change the

name, press OK.

Do one of the following:

[] Enter the new fax or telephone

number (up to 20 digits). Press OK.

[] If you do not want to change the

number, press OK.

Do one of the following:

[] Enter the second new fax or

telephone number (up to 20 digits). Press OK.

[] If you do not want to change the

number, press OK.

Press Stop/Exit.

Chapter 8

Setting up groups for

broadcasting

Groups, which can be stored on a Speed-Dial location, allow you to send the same fax

message to many fax numbers by pressing only Search/Speed Dial, the two-digit

location and Black Start. First, you'll need to store each fax number in a Speed-Dial

location. Then you can include them as numbers in the Group. Each Group uses up a

Speed-Dial location. You can have up to six Groups, or you can assign up to 158 numbers

in large Group if you have 2 numbers in each location.

(See Storing Speed-Dial

numbers on page 65 and Broadcasting (Black & White only) on page 40.)

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Set Quick-Dial.

Press OK.

O Press • or • to choose

Setup Groups.

Press OK.

@ Press • or • to choose GROUP 1,

GROUP 2, GROUP 3, GROUP 4, GROUP 5 or GROUP 6 for the Group

name where you will store the fax numbers.

Press OK.

Press • or • to choose the 2-digit location where you want to add to the

Group. Press OK.

Press • or • to choose Add Number. Press OK.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !68

Press • or • to choose the number you

want to add.

Press OK.

(See Search on page 63.) After you have finished adding numbers

by repeating steps O and O, press • or

• to choose complete. Press OK.

Press Stop/Exit.

Note ...............................................................................................................

You can print a list of all the Speed-Dial

numbers. Group numbers will be marked in the GROUP column. (See Reports on page 88.)

Changing Group name

Press Menu.

Press • or • to choose Fa×. Press OK.

Press • or • to choose

Set Quick-Dial.

Press OK.

O Press • or • to choose

Setup Groups.

Press OK.

Press • or • to choose the Group

name you want to change.

Press OK.

Press • or • to choose

Change Group name.

Press OK.

Note

How to change the stored name or

number:

If you want to change a character, press _1 or I_ to position the cursor under the character you want to change, and then

press Clear/Back. Re-enter the character.

Dialing and storing numbers

@ @

Enter the new name (up to 16 characters) using the dial pad.

Press OK. (See Entering Text on page 170. For

example, type NEW CLIENTS). Press • or • to choose Complete,

Press OK.

Press Stop/Exit.

Deleting a Group

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Set.Quick-Dial.

Press OK.

O Press • or • to choose

Setup Groups.

Press OK.

Press • or • to choose the Group you

want to delete.

Press OK.

Press Press

Then, Press

Press

• or • to choose Delete. OK.

confirm the Delete by pressing 1.

• or • to choose Complete. OK.

Press Stop/Exit.

Deleting a number from a Group

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Set. Quick-Dial.

Press OK.

@ @

Press • or • to choose

Setup Groups.

Press OK.

Press • or • to choose the Group you

want to change.

Press OK.

Press • or • to choose the number you

want to delete.

Press OK.

Then, confirm the Delete by pressing 1.

Press • or • to choose Complete. Press OK.

Press Stop/Exit.

Dialing Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you

make a call. Rates may vary depending on the time and destination. To take advantage

of low rates, you can store the access codes or long-distance carriers and credit card

numbers as Speed-Dial numbers. You can store these long dialing sequences by

dividing them and setting them up as separate Speed-Dial numbers in any

combination. You can even include manual dialing using the dial pad. (See Storing Speed-Dial numbers on page 65.)

For example, you have stored '555' on Speed-Dial: 03 and '7000' on Speed-Dial: 02.

Press Search/Speed Dial.

Enter 03.

Note .......................................................................................

If you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to.

Press • or • to choose Speed-Dial. Press OK.

Chapter 8

O Enter 02.

Press Black Start or Color Start.

You will dial '555-7000'.

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, 03 and then press 7001 using the dial pad.

Note .....................................................................................

If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing

Redial/Pause. Each key press adds a

3.5-second delay.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !70

Message Center (MFC-665CW

only)

Message Center mode

The Message Center feature will store up to gg incoming voice or fax messages. Messages are stored in the order in which they are received.

Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access

Code on page 83). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).

Setting up the Message Center

Recording the Message Center outgoing message (Hsg Ctr OGH) is the first step you need to follow before you can use the Message Center.

To enter Message Center mode, follow the steps below:

Record your Message Center OGM.

Press and hold _ until it to

/---.

lights

activate the Message Center.

Outgoing message (OGM)

Recording your OGM

You can record the following two different types of OGM:

m Hsg Ctr OGH

This message will be played when a call is received. The caller will be able to leave a

voice or fax message.

F/T OGH

This message is played when a call is received and your machine is set to

Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel

OGM on page 72.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Msg Ctr.

Press OK.

Press • or • to choose OGH. Press OK.

The LCD prompts you to choose an OGM

Press • or • to choose either

Hsg Ctr OGMOrF/T OGM, then press

OK.

Press • or • to choose Record OGH. Press OK.

@ Record your message, using one of the

options below:

Pickup the handset, record your message, and replace the handset

when finished.

The Message Center will play your OGM back to you.

Press Stop/Exit.

Chapter 9

Listening to your OGM

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Msg Ctr.

Press OK.

O Press • or • to choose OGM.

Press OK.

Press • or • to choose Hsg Ctr OGH

or F/T OGH.

Press OK.

@ Press • or • to choose Playing OGH.

Press OK.

Adjust the volume by pressing Volume 4/_1 or I_ _)'_.

Press Stop/Exit.

Erasing your OGM

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Msg Ctr.

Press OK.

O Press • or • to choose OGM.

Press OK. Press • or • to choose either

Hsg Ctr OGH Or F/T OGH.

Press OK.

Press • or • to choose Erase OGM. Press OK.

@ Do one of the following:

m Press 1 to erase the OGM. [] Press 2 to exit without erasing.

Press Stop/Exit.

Fax/Tel OGM

If your machine is set to Fax/Tel receive

mode this message will be played by your

Brother machine to a caller. Unlike the Msg

Ctr OGM, the caller willnot be able to leave a message.

To record your Fax/Tel OGM follow the instructions on Outgoing message

(OGM) on page 71. If you need to review the steps for setting up

the Fax/Tel receive mode, see Receive modes on page 46.

Activating Message Center

mode

When the @ light glows, Message Center mode is active. Press and hold @ until it

lights to enter MC:Msg Ctr mode.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii! !72

Message Center (MFC-665CW only)

Managing your

messages

Message indicator

The @ light flashes if you have any new messages waiting for you.

The LCD displays the total number of voice and fax messages stored in the Message

Center memory.

Fax messages are only stored when Fax Storage or Fax Preview is turned on. See Advanced fax operations (Black & White only) on page 76.

Playing voice messages

All messages are played in the order they were recorded. The LCD shows the number

of the current message, the total number of messages, and the time and date the message was recorded.

Follow the steps below to listen to your voice messages:

Press Play/Record. The following commands are available

when playing messages:

* _4 (RWD) Repeats a message. # _.l_l (FWD) Skips to the next message.

4) or _ Adjusts the volume.

Press Stop/Exit.

Erasing incoming messages

To erase voice messages individually

Press Play/Record.

The machine will sound a two second beep and begins message playback.

Each message is preceded by one long

beep, and followed by two short beeps. To erase a specific message, press

Erase immediately after the two short beeps, or while the message is playing.

Do one of the following:

I Press 1 to erase the message. m Press 2 to cancel.

Press Stop/Exit.

Chapter 9

To erase all of your messages

Press Erase.

The LCD displays the following:

m Erase All Voice?

Yes-_ Press 1 No-_Pres s 2

Do one of the following:

I Press 1 to erase all of your voice

messages.

m Press 2 to cancel.

Press Stop/Exit.

iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!_!74

Additional Message

Center operations

Setting maximum time for

incoming messages

Your machine's default setting will save incoming messages up to 30 seconds long.

To change this setting follow the steps below:

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Hsg Ctr.

Press OK.

O Press • or • to choose ICM Max.

Time.

Press OK.

Press • or • to choose the maximum

time setting for incoming messages (3 o,

6o, 120 or 180 seconds). Press OK.

Press Stop/Exit.

Setting toll saver

When the toll saver feature is on, the machine will answer after two rings if you do have

voice or fax messages, and after four rings if you do not have any messages.

This way, when you call your machine for remote retrieval, if it rings three times, you

have no messages and can hang up to avoid a toll charge.

The toll saver feature is only available when Message Center mode is on. When toll saver is On, it overrides your ring delay setting.

If you are using Distinctive Ring, do not use

the Toll Saver feature.

Message Center (MFC-665CW only)

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Receive.

Press OK.

O Press • or • to choose Ring Delay,

Press OK.

Press • or • to choose Toll Saver. Press OK.

Press • or • to choose On (or off). Press OK.

Press Stop/Exit.

ICM Recording Monitor

This feature lets you turn the speaker volume for voice messages on or of f. When you turn the monitor off, you will not hear messages as they come in.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Setup Hsg Ctr.

Press OK.

O Press • or • to choose ICM

Rec. Honitr.

Press OK.

Use • or • to choose o£f or On.

Press OK.

Press Stop/Exit.

Recording a conversation

If you are using the handset, you can record a telephone conversation by pressing

Play/Record during the conversation. Your recording can be as long as the incoming

message maximum time (up to 3 minutes). The other party will hear an intermittent

beeping while recording. To stop recording, press Stop/Exit.

Advanced fax operations

(Black & White only)

You can only use one advanced fax

operation at a time:

m Fax Forwarding m Paging m Fax Storage m Fax Preview (MFC-665CW only)

m PC Fax Receive m Off

You can change your selection at any time. If received faxes are still in the machine's

memory when you change the advanced fax operations, an LCD question will appear. (See Changing Advanced Fax Operations on page 82.)

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the

memory. The machine will then dial the fax number you have programmed and forward the fax message.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose Fax Forward, Press OK.

Enter the forwarding number (up to 20

digits).

Press OK.

Press • or • to choose

Backup Print:On or Backup Print:O_f.

Press OK.

Note .....................................................................................

• If you choose Backup Print :On, the machine will also print the fax at your machine so you will have a copy. This is

the safety feature in case there is a power failure before the fax is forwarded or a

problem at the receiving machine.

• (MFC-665CW only)

The machine can store faxes approximately 24 hours if there is a power

failure.

• When Fax Forwarding is turned on your machine will only receive black & white

faxes into memory. Color faxes will not be

received, unless the sending machine

converts them to black & white before sending.

Press Stop/Exit.

Advanced fax operations (Black & White only)

Paging

When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the

received fax will automatically be printed at the machine.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation,

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose Paging,

Press OK.

Enter your pager phone number

followed by # # (up to 20 digits).

Press OK. Do not include the area code if it is the

same as that of your machine. For example, press:

18005551234##.

Do one of the following:

m If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause, and then enter your fax number

followed by # #.

Press OK. For example, press:

12345# RediallPause 180055

56789##

m If you do not need a PIN, press:

Redial/Pause, and then enter your

fax number followed by # #. Press

OK. For example, press:

RediallPause 18005556789 # #

Press Stop/Exit.

Note .....................................................................................

• You cannot change a paging number or PIN remotely.

• If Paging is turned on your machine cannot receive a color fax unless the

sending machine converts it to black & white.

• (MFC-665CW only) If you want to be paged for voice messages, make sure you pressed MC on/off key to turn the Message Center on.

Chapter 10

Fax Storage

If you choose Fax Storage, your machine stores the received fax in the memory. You

will be able to retrieve fax messages from

another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy

will automatically be printed at the machine.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose Fax Storage, Press OK.

Press Stop/Exit.

Note ......................................................................................

If Fax Storage is turned on your machine

cannot receive a color fax unless the sending machine converts it to black &

white.

Fax Preview (MFC-665CW only)

If you choose Fax Preview you can view

received faxes on the LCD by pressing the

Fax Preview key. When the machine is in Ready mode, a popup message will appear

on the LCD to alert you of new faxes. You can continue all operations.

Setting Fax Preview

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose Fax Preview. Press OK.

Press Stop/Exit.

Note .....................................................................................

When Fax Preview is turned on your

machine can only print the color faxes it receives. It cannot store them in memory.

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Advanced fax operations (Black & White only)

How to preview a fax

When you receive a fax, you will see the pop- up message on the LCD. (For example: New

Fax (es):02)

Press Fax Preview. You can see the new fax list.

Note ..................................................................................

You can also see your old fax list by pressing -X-.Press # to go back to your

new fax list.

Press • or • to choose the fax you

want to see.

Press OK.

Note .....................................................................................

If your fax is large there may be a delay

before it is displayed on the LCD.

Press Stop/Exit.

When a fax is open the control panel keys will

_erform the o _erations shown below.

Key Description

Enlarge the fax.

Reduce the fax.

• or • Scroll vertically. < or • Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

Then, confirm the Delete by pressing 1.

Go back to the previous page.

Go to the next page.

OK Go to the next step.

(Print, Back and Exit are available.)

Clear/Back Go back to the fax list.

Print the fax.

Black Start

How to delete all faxes in the list

Press Fax Preview. Press • or • to choose Delete All.

Press OK.

Then, confirm the Delete by pressing 1.

How to print all faxes in the list

Press Fax Preview. Press • or • to choose Print All.

Press OK.

Chapter 10

PC Fax Receive

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to

view and store these faxes. Even if you have turned off your PC (at night

or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at

the bottom left side of the LCD. When you start your PC and the PC-FAX

Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User's Guide on the CD-ROM.)

If you choose Backup Print :On the machine will also print the fax.

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose

PC Fax Receive.

Press OK.

Press • or • to choose <USB> or the PC you want to receive.

Press OK.

Press • or • to choose

Backup Print:On or Backup Print:Off,

Press OK.

Press Stop/Exit.

Note ....................................................................................

• PC Fax Receive is not supported in the Mac OS®.

• Before you can set up PC Fax Receive

you must install the MFL-Pro Suite software on you PC. Make sure your PC is

connected and turned on. (For details see

PC-FAX Receiving in the Software User's Guide on the CD-ROM)

• (MFC-665CW only) In the event of a power failure, the

machine will store your faxes in the memory for approximately 24 hours.

However, if you choose

Backup Print : On the machine will print

the fax, so you will have a copy if there is a power failure before it is sent to the PC.

• If you get an error message and the machine cannot print the faxes in memory,

you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 136.)

• When PC Fax Receive is turned on only black & white faxes can be received into

the memory and sent to the PC. Color faxes will be received in real time and

printed in color.

Advanced fax operations (Black & White only)

Changing the destination PC

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation,

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose

PC Fax Receive.

Press OK.

Press • or • to choose Change,

Press OK.

Press • or • to choose <USB> or the PC you want to receive.

Press OK.

Press • or • to choose Backup Print:On or

Backup Print:Off,

Press OK.

Press Stop/Exit.

Turning off Advanced

Fax Operations

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Fwd/Page/Store.

Press OK.

Press • or • to choose Off, Press OK.

Press Stop/Exit.

Note ..................................................................................

The LCD will give you more options if there are received faxes still in your machine's memory. (See Changing Advanced Fax Operations on page 82.)

Chapter 10

Changing Advanced

Fax Operations

If received faxes are left in your machine's memory when you change the Advanced Fax

Operations, the LCD will ask you one of the

following questions:

m Erase All Fax?

Yes-*Press 1 No-*Press 2

m Print All Fax'?

Yes-*Press 1 No-*Press 2

• If you press 1, faxes in the memory will be erased or printed before the setting

changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive from another option

[Fax Forward, Paging, Fax Storage or Fax Preview(MFC-665CW only)], the LCD

will ask you the following message:

m Send Fax to PC?

Yes-*Press 1 No-*Press 2

If you press 1, faxes in the memory will

be sent to your PC before the setting changes.

If you press 2, faxes in the memory will

not be erased or transferred to your PC and the setting will be unchanged.

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the

remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (----X-).

Press Menu. Press • or • to choose Fax.

Press OK.

Press • or • to choose

Advanced Fax Operation.

Press OK.

O Press • or • to choose

Remote Access.

Press OK.

Enter a three-digit code using numbers

0-9, -X-,or #.

Press OK. (The preset '-X-'cannot be

changed.)

Note ....................................................................................

Do not use the same code as your fax receive code (-X-5 1) or telephone answer

code (# 5 1). (See Using external and

extension telephones on page 61 .)

Press Stop/Exit.

Advanced fax operations (Black & White only)

Note .....................................................................................

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step O to restore the inactive setting (----X-)and press OK.

Using your Remote Access

Code

@ @

Dial your fax number from a touch tone telephone or another fax machine.

When your machine answers, enter your remote access code (3 digits

followed by -X-)at once.

The machine signals if it has received messages:

m 1 long beep -- Fax messages

2 long beeps -- Voice messages (MFC-665CW only)

3 long beeps -- Fax & Voice messages

(MFC-665CW only) No beeps -- No messages

When the machine gives two short beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a

command. The machine will beep three times if you

enter an invalid command.

Press 9 0 to reset the machine when you have finished.

Hang up.

Note ...................................................................................

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote

access code within 30 seconds.

Chapter 10

Remote Fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by -X-),the system will give

two short beeps and you must enter a remote command.

!i!i ....

91 Playing Voice messages After one long beep, the machine plays the ICM.

(MFC-665CW only)

1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1

before a message, you will hear the previous message. 2 Skip Forward While playing the ICM, you can skip to the next message. 9 STOP Playing Stop Playing the ICM.

93 Erase all ICM If you hear one long beep, the erase is accepted. If you hear

(MFC-665CW only) three short beeps, you cannot erase because all voice

messages have not been played, or there are no voice

message to erase.

*This code erases all recorded messages, not one at a time.

1 Play

2 Record

Play and Record OGM in Memory

(MFC-665CW only)

1 Msg Ctr OGM 2 F/T OGM

95 Change the Fax Forwarding,

Paging or Fax Storage settings

1 OFF

2 Fax Forwarding 3 Paging 4 Fax Forwarding number 6 Fax Storage

The machine plays the selected OGM. You can stop playing

OGMs by pressing 9.

After one long beep, you can record the selected OGM. You

will hear the message played once. You can stop recording

the message by pressing 9.

You can choose off after you have retrieved or erased all

your messages.

One long beep means the change is accepted. If you hear

three short beeps, you cannot change because something

has not been set up (for example, a Fax Forwarding or

Paging number has not been registered). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 86.) Once you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 86.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

(MFC-440CN only)

1 Fax You can check whether your machine has received any

faxes, if yes, you will hear one long beep. If no, you will hear three short beeps.

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Brother MFC-665CW, MFC-440CW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual