Brother MFC-440CN, MFC-660CN, MFC-845CW User Guide
USER’S GUIDE
MFC-440CN
MFC-660CN
MFC-845CW
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-440CN, MFC-660CN and
MFC-845CW (Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity under the R & TTE Directive
ii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation...................................................................................3
Control panel overview ..........................................................................................6
LCD display indications...................................................................................8
Basic Operations .............................................................................................9
2 Loading documents and paper 10
Loading documents .............................................................................................10
Using the ADF ...............................................................................................10
Using the scanner glass ................................................................................10
Scanning area ...............................................................................................11
Acceptable paper and other media......................................................................12
Recommended media ...................................................................................12
Handling and using media .............................................................................12
Choosing the right media...............................................................................14
Loading paper, envelopes and other media ........................................................16
Loading paper and other media.....................................................................16
Loading envelopes, post cards and photo paper...........................................18
Printable area ................................................................................................21
3 General setup 22
Power Save mode ...............................................................................................22
Putting your machine in Power Save mode...................................................22
Bringing your machine out of Power Save mode ..........................................22
Power Save setting........................................................................................22
Mode Timer..........................................................................................................24
Paper settings......................................................................................................24
Paper Type ....................................................................................................24
Paper Size .....................................................................................................25
Volume Settings...................................................................................................25
Ring Volume..................................................................................................25
Beeper Volume..............................................................................................26
Speaker Volume ............................................................................................26
Automatic Daylight Savings Time........................................................................27
LCD display .........................................................................................................27
LCD Contrast.................................................................................................27
Setting the backlight brightness.....................................................................28
Setting the Dim Timer for the backlight ........................................................28
Setting the Off Timer .....................................................................................28
Setting the Wallpaper ....................................................................................29
iii
4 Security features 30
TX Lock (MFC-440CN only) ................................................................................30
Setting and changing the TX Lock password ................................................30
Turning the TX Lock on/off ............................................................................31
Memory Security (MFC-660CN and MFC-845CW only)......................................31
Setting and changing the memory security password ...................................32
Turning the memory security on/off...............................................................33
Section II Fax
5 Sending a fax 36
Entering Fax mode ..............................................................................................36
Faxing from the ADF ....................................................................................36
Faxing from the scanner glass ......................................................................37
Faxing Letter size documents from the scanner glass ..................................37
Colour fax transmission.................................................................................37
Cancelling a fax in progress ..........................................................................37
Broadcasting (Monochrome only)........................................................................38
Cancelling a Broadcast in progress...............................................................38
Additional sending operations..............................................................................39
Sending faxes using multiple settings ...........................................................39
Contrast.........................................................................................................39
Changing fax resolution.................................................................................39
Dual access(Monochrome only)....................................................................40
Real time transmission ..................................................................................40
Overseas Mode .............................................................................................41
Delayed Faxing (Monochrome only)..............................................................41
Delayed Batch Transmission (Monochrome only).........................................41
Checking and cancelling waiting jobs............................................................41
Setting your changes as a new default..........................................................42
Restoring all settings to the factory settings ..................................................42
Sending a fax manually .................................................................................42
Sending a fax at the end of a conversation
(MFC-660CN and MFC-845CW only) .......................................................42
Out of Memory message ...............................................................................43
iv
6 Receiving a Fax 44
Receive modes ....................................................................................................44
Choosing the Receive Mode .........................................................................44
Using receive modes ...........................................................................................45
Fax only.........................................................................................................45
Fax/Tel...........................................................................................................45
Manual...........................................................................................................45
TAD (MFC-660CN and MFC-845CW only) ...................................................46
External TAD (MFC-440CN only)..................................................................46
Receive mode settings ........................................................................................46
Ring Delay.....................................................................................................46
F/T Ring Time (Fax/Tel mode only)...............................................................47
Fax Detect .....................................................................................................47
Additional receiving operations............................................................................48
Printing a reduced incoming fax ....................................................................48
Receiving faxes into memory (Monochrome only) ........................................49
Receiving a fax at the end of a conversation
(MFC-660CN and MFC-845CW only) .......................................................49
Printing a fax from the memory .....................................................................49
7 Telephone and External devices 50
Voice operations..................................................................................................50
Making a telephone call (MFC-660CN and MFC-845CW only).....................50
Answering calls with the Speaker Phone
(MFC-660CN and MFC-845CW only) .......................................................50
Mute (MFC-660CN and MFC-845CW only) ..................................................50
Tone or Pulse ................................................................................................51
Fax/Tel mode ................................................................................................51
Fax/Tel mode in Power Save condition.........................................................51
Telephone services..............................................................................................52
Caller ID (MFC-660CN and MFC-845CW only)
(For U.K. and Ireland only) ........................................................................52
Setting the Phone Line Type .........................................................................53
BT Call Sign (For U.K. only) ..........................................................................54
Connecting an external TAD (telephone answering device)................................55
Connections...................................................................................................55
Recording outgoing message (OGM) on an external TAD............................56
Multi-line connections (PBX) .........................................................................56
External and extension phones ...........................................................................56
Connecting an external or extension telephone ............................................56
Operation from extension telephones............................................................56
Using extension telephones (For U.K. only) ..................................................57
Using a cordless external telephone
(MFC-440CN and MFC-660CN only)........................................................58
Using remote codes.......................................................................................58
v
8 Dialling and storing numbers 59
How to Dial ..........................................................................................................59
Manual dialling...............................................................................................59
Speed-Dialling ...............................................................................................59
Search ...........................................................................................................59
Fax Redial .....................................................................................................60
Outgoing Call.................................................................................................60
Caller ID history
(MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) ............61
Storing numbers ..................................................................................................61
Storing a pause .............................................................................................61
Storing Speed-Dial numbers .........................................................................61
Changing Speed-Dial names or numbers .....................................................63
Setting up groups for broadcasting................................................................64
Combining Quick-Dial numbers.....................................................................66
9 Digital TAD (MFC-660CN and MFC-845CW only) 67
TAD-Mode for internal TAD .................................................................................67
Setting up the TAD ........................................................................................67
Outgoing message (OGM) ............................................................................67
Fax/Tel OGM.................................................................................................68
Activating TAD mode.....................................................................................68
Managing your messages....................................................................................69
Message indicator .........................................................................................69
Playing voice messages ................................................................................69
Erasing incoming messages..........................................................................69
Additional TAD operations...................................................................................70
Setting maximum time for incoming messages .............................................70
Setting toll saver............................................................................................70
ICM Recording Monitor..................................................................................71
Recording a conversation (MFC-660CN only)...............................................71
10 Advanced fax operations (Monochrome only) 72
Fax Forwarding....................................................................................................72
Fax Storage .........................................................................................................73
Fax Preview (MFC-660CN and MFC-845CW only).............................................73
Setting Fax Preview.......................................................................................73
How to preview a fax .....................................................................................74
How to delete all faxes in the list ...................................................................74
How to print all faxes in the list......................................................................74
PC Fax Receive...................................................................................................75
Changing the destination PC .........................................................................76
Turning off Advanced Fax Operations.................................................................76
Changing Advanced Fax Operations ...................................................................77
Remote Retrieval.................................................................................................77
Setting a Remote Access Code.....................................................................77
Using your Remote Access Code..................................................................78
Remote Fax commands ................................................................................79
Retrieving fax messages ...............................................................................81
Changing your Fax Forwarding number ........................................................81
vi
11 Printing Reports 82
Fax reports...........................................................................................................82
Transmission Verification Report...................................................................82
Fax Journal (activity report) ...........................................................................82
Reports................................................................................................................83
How to print a report......................................................................................83
12 Polling 84
Polling overview...................................................................................................84
Polling receive .....................................................................................................84
Setup to receive polling .................................................................................84
Setup to receive polling with secure code .....................................................84
Setup to receive delayed polling....................................................................85
Sequential polling (Monochrome only) ..........................................................85
Polled transmit (Monochrome only) .....................................................................86
Setup for polled transmit................................................................................86
Setup for polled transmit with secure code....................................................86
Section III Copy
13 Making copies 88
How to copy.........................................................................................................88
Entering Copy mode......................................................................................88
Making a single copy .....................................................................................88
Making multiple copies ..................................................................................88
Stop copying..................................................................................................88
Copy settings.......................................................................................................89
Changing copy speed and quality .................................................................89
Enlarging or reducing the image copied ........................................................89
Making N in 1 copies or a poster (page layout) ............................................90
Sorting copies using the ADF........................................................................91
Adjusting Brightness, Contrast and Colour....................................................91
Paper Options................................................................................................92
Setting your changes as a new default..........................................................93
Restoring all settings to the factory settings..................................................93
‘Out of Memory’ message....................................................................................93
vii
Section IV Direct Photo Printing
14 Printing photos from a memory card 96
PhotoCapture Center™ Operations.....................................................................96
Printing from a memory card without a PC....................................................96
Scanning to a memory card without a PC .....................................................96
Using PhotoCapture Center™ from your computer.......................................96
Using memory cards......................................................................................96
Memory card folder structure.........................................................................96
Getting started .....................................................................................................97
Entering PhotoCapture mode ........................................................................98
Print Images.........................................................................................................98
View Photo(s) ................................................................................................98
Print Index (Thumbnails) ...............................................................................99
Print All Photos..............................................................................................99
Print Photos ...................................................................................................99
DPOF printing..............................................................................................100
PhotoCapture Center™ print settings................................................................101
Print Quality.................................................................................................102
Paper options ..............................................................................................102
Adjusting Brightness, Contrast and Colour..................................................102
Cropping ......................................................................................................103
Borderless printing.......................................................................................104
Setting your changes as a new default........................................................104
Restoring all settings to the factory settings ................................................104
Scan to Card .....................................................................................................105
Entering Scan mode ....................................................................................105
How to scan to card.....................................................................................105
Understanding the Error Messages ...................................................................106
15 Printing photos from a camera with PictBridge 107
Before Using PictBridge.....................................................................................107
PictBridge requirements ..............................................................................107
Using PictBridge ................................................................................................107
Setting your digital camera..........................................................................107
Printing Images..................................................................................................108
DPOF printing..............................................................................................108
Understanding the Error Messages ...................................................................109
Section V Software
16 Software and Network features 112
viii
Section VI Appendixes
A Safety and Legal 114
Choosing a location...........................................................................................114
To use the machine safely.................................................................................115
Important safety instructions........................................................................118
IMPORTANT - For your safety ....................................................................119
LAN connection ...........................................................................................120
EU Directive 2002/96/EC and EN50419......................................................120
Legal limitations for copying ........................................................................121
Trademarks .................................................................................................122
B Troubleshooting and Routine Maintenance 123
Troubleshooting ................................................................................................ 123
If you are having difficulty with your machine..............................................123
Error messages .................................................................................................129
Transferring your faxes or Fax Journal report .............................................132
Document jam ............................................................................................133
Printer jam or paper jam ..............................................................................134
Dial Tone detection......................................................................................135
Phone line interference................................................................................136
Routine maintenance.........................................................................................136
Replacing the ink cartridges ........................................................................136
Cleaning the outside of the machine ...........................................................138
Cleaning the scanner...................................................................................139
Cleaning the machine printer platen............................................................140
Cleaning the Paper Pick-up Roller ..............................................................140
Cleaning the print head ...............................................................................141
Checking the print quality ............................................................................141
Checking the printing alignment ..................................................................142
Checking the ink volume .............................................................................143
Uninstalling or installing the handset and handset cradle
(MFC-660CN only) ..................................................................................143
Machine Information..........................................................................................144
Checking the serial number.........................................................................144
Packing and shipping the machine ....................................................................144
C Menu and Features 148
On-screen programming....................................................................................148
Memory storage...........................................................................................148
Menu keys .........................................................................................................148
Menu table...................................................................................................149
Entering Text ...............................................................................................164
ix
D Specifications 165
General..............................................................................................................165
Print media.........................................................................................................167
Fax.....................................................................................................................168
Digital TAD (MFC-660CN and MFC-845CW only) ............................................169
Digital Cordless Handset (MFC-845CW only) ...................................................170
Cordless handset (BCL-D20) ......................................................................170
Battery .........................................................................................................170
Battery cradle ..............................................................................................171
AC adapter ..................................................................................................171
Copy ..................................................................................................................172
PhotoCapture Center™ .....................................................................................173
PictBridge ..........................................................................................................173
Scanner .............................................................................................................174
Printer ................................................................................................................175
Interfaces ...........................................................................................................176
Computer requirements.....................................................................................177
Consumable items.............................................................................................178
Network (LAN)...................................................................................................179
E Glossary 180
F Index 184
x
Section I
General I
General Information 2
Loading documents and paper 10
General setup 22
Security features 30
1
General Information 1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
1
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
General Information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation (For Windows®) 1
1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
1
Note
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
®
Explorer to run the setup.exe
d Click User’s Guide.
3
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
98/98SE/Me/2000 Professional and
Windows
ControlCenter3 (For Windows®
98/98SE/Me/2000 Professional and
Windows
Network Scanning
PaperPort
Instructions for scanning directly from
ScanSoft
complete ScanSoft
OCR User’s Guide can be viewed from the
Help selection in the ScanSoft
PaperPort
®
XP)
®
XP)
®
SE with OCR User’s Guide
®
PaperPort® SE with OCR. The
®
SE with OCR application.
®
®
PaperPort® SE with
®
How to find Network setup instructions (MFC-845CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Viewing Documentation
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
®
) 1
®
. Insert the
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's guide in HTML format.
e Click the documentation you want to
read.
Software User’s Guide
Network User’s Guide
4
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
®
Scanning (For Mac OS
greater)
ControlCenter2 (For Mac OS® X 10.2.4 or
greater)
Network Scanning (For Mac OS
or greater)
Presto!
®
PageManager® User’s Guide
Instructions for scanning directly from
®
Presto!
Presto!
PageManager®. The complete
®
PageManager® User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager® application.
X 10.2.4 or
®
X 10.2.4
General Information
1
How to find Network setup instructions (MFC-845CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
5
Chapter 1
Control panel overview1
MFC-440CN 1
9
8
7
6
134
MFC-660CN 1
11 7
1213
MFC-845CW 1
11 7
2
9810
1345
10
2
8
5
6
6
1213
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
6
1345
2
General Information
1Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
Search/Speed Dial (MFC-440CN)
Lets you look up and dial numbers that are
stored in the memory.
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming speed
dial numbers.
Tel/R (MFC-440CN only)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.
R (MFC-660CN and MFC-845CW only)
Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.
Mute/Intercom (MFC-845CW only)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center™
mode.
4 Menu keys:
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Search/Speed Dial (MFC-660CN and
MFC-845CW)
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
a or b
Press to scroll through the menus and
options.
Menu
Accesses the main menu.
OK
Selects a setting.
Clear/Back
Press to cancel the current setting.
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
6 Power Save
Lets you put the machine into Power Save
mode.
7 Stop/Exit
Stops an operation or exits from a menu.
8 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
Mono Start
1
7
Chapter 1
9 Ink Management (MFC-440CN and
MFC-660CN only)
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-660CN and MFC-845CW
only)
Lets you preview incoming faxes on the LCD.
11 TAD keys (MFC-660CN and MFC-845CW
only):
On/Off
Turns the Telephone Answering Device
(TAD) on or off. It will also flash if you have
new messages.
Play/Record (MFC-660CN only)
Plays voice messages stored in the
memory. It will also let you record
telephone calls.
Play (MFC-845CW only)
Plays voice messages stored in memory.
Erase/Mute (MFC-660CN only)
Puts the current phone call on hold. Also,
deletes voice messages.
Erase (MFC-845CW only)
Deletes voice/fax messages.
12 Speaker Phone (MFC-660CN and
MFC-845CW only)
Lets you speak to another party without lifting
the handset.
13 Microphone (MFC-660CN and
MFC-845CW only)
Picks up your voice when you speak to another
party using Speaker Phone.
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
10.10.2006
20:48
Memory
02
04
32 4 65
1 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD or Msg Mgr)
Mnl (Manual)
2 Faxes in memory
Shows how many received faxes are in the
memory.
3 Voice messages in memory (MFC-660CN
and MFC-845CW only)
Shows how many received voice messages
are in the memory.
4 Memory Status
Lets you see the available memory in the
machine.
5 Wireless Status (MFC-845CW only)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
1
0Max
6 Ink indicator
Lets you see the available ink volume.
8
General Information
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
MENU
General Setup
Fax
LAN
Print Reports
Machine Info.
OKSelect & Press
Press OK.
c Press a or b to choose Mode Timer.
MENU
General Setup
Mode Timer 2 Mins
Paper Type
Paper Size
Volume
Select & Press
Plain Pap
A4
OK
d Press a or b to choose 30 Secs.
MENU
Mode Timer
30 Secs
1 Min
2 Mins
5 Mins
OKSelect & Press
Press OK.
You can see the current setting on the
LCD:
MENU
General Setup
Mode Timer
Paper Type
Paper Size
Volume
30
Secs
Plain Pap
A4
OKSelect & Press
e Press Stop/Exit.
1
Press OK.
9
2
Loading documents and paper 2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
2
(20 lb) paper and always fan the
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper:
Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:
2
80 g/m
(5.8 to 14 in.)
(5.8 to 8.5 in.)
64 to 90 g/m
A4 (20 lb LTR)
2
(17to24lb)
Make sure documents written with ink are
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
1
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
CAUTION
How to load documents 2
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
10
CAUTION
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9 mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
Loading documents and paper
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
Scanning area 2
The scanning area depends on the settings in
the application you are using. The figures
below show the areas you cannot scan on
Letter or A4 paper.
3
1
Usage Document
Size
Fax Letter 3 mm
A4 3 mm
Copy Letter 3 mm
A4 3 mm
Scan Letter 3 mm
A4 3 mm
Top (1)
Bottom (2)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
4
2
Left (3)
Right (4)
4mm
(0.16 in.)
1mm
(0.04 in.)
3mm
(0.12 in.)
3mm
(0.12 in.)
3mm
(0.12 in.)
0mm
(0 in.)
2
c Close the document cover.
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
CAUTION
11
Chapter 2
Acceptable paper and other media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 24).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP61GLP
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
12
Loading documents and paper
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper tray 2
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
13
Chapter 2
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.)––– Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1
Post Card 2
(Double)
Envelopes C5
Envelope
DL
Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
162 × 229 mm (6.4 × 9 in.)––– Yes
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Printer
14
Loading documents and paper
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
Inkjet Paper
Glossy Paper
Cards Photo Card
Index Card
Post Card
Envelopes
64 to 120 g/m
64 to 200 g/m
Up to 220 g/m
Up to 240 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m
2
(17 to 32 lb)
2
(17 to 53 lb)
2
(Up to 58 lb)
2
(Up to 64 lb)
2
(Up to 32 lb)
2
(Up to 53 lb)
2
(20 to 25 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
0.08 to 0.25 mm (0.003 to 0.01 in.) 20
Up to 0.25 mm (Up to 0.01 in.) 20
Up to 0.28 mm (Up to 0.01 in.)
Up to 0.15 mm (Up to 0.006 in.) 30
Up to 0.23 mm (Up to 0.01 in.) 30
Up to 0.52 mm (Up to 0.02 in.) 10
Transparencies – – 10
1
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m
2
For Photo 10×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 19.)
2
(20 lb) paper.
100
20
1
2
2
15
Chapter 2
Loading paper, envelopes and other media
Loading paper and other media 2
Note
To print on Photo L or 10 × 15 cm paper,
please see Loading photo paper
on page 19.
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
2
1
c Fan the stack of paper well to avoid
paper jams and misfeeds.
2
16
1
Note
Always make sure that the paper is not
curled.
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
e Gently adjust the paper side guides with
both hands to the paper.
Make sure the paper side guides touch
the sides of the paper.
Loading documents and paper
f Close the output paper tray cover.
g Slowly push the paper tray completely
into the machine.
2
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
17
Chapter 2
Loading envelopes, post cards and photo paper 2
Loading envelopes 2
Use envelopes that weigh from 75 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing
• That have clasps or staples.
• That are pre-printed on the inside.
2
(20 to 25 lb).
CAUTION
on them).
How to load envelopes and post cards 2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper
tray at a time.
Glue Double flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
envelopes) in first. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
1
2
18
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