Brother MFC-425CN, MFC-215C User Manual

USER’S GUIDE

MFC-215C
MFC-425CN

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: MFC-215C and MFC-425CN
(Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded
as the original owner of the product.

©1996-2005 Brother Industries, Ltd.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.

The contents of this manual and the specifications of this product are
subject to change without notice.

Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

i

EC

EC Declaration of Conformity

ii

Safety precautions

To use the machine safely

Please refer to these instructions for later reference and before
attempting any maintenance.

WARNING

.

There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.

Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.

To prevent injuries, be careful
not to put your hands on the
edge of the machine under the
scanner cover.

When you move the machine,
place a hand at each side of the
unit so you are supporting the
base when you lift it. (See the
illustration on the right.) Do not
carry the machine by holding
the scanner cover.

To prevent injuries, be careful
not to touch the area shaded in
the illustration.

Most of the illustrations in this User’s Guide show the
MFC-215C.

iii

WARNING

■ Use caution when installing or modifying telephone lines. Never

touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.

■ This product must be installed near an electrical socket that is

easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.

IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety

precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:

1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity
of the leak.

SAVE THESE INSTRUCTIONS

iv

Choosing a location

Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone
socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10° and 35°C.

Caution

■ Avoid placing your machine in a high-traffic area.

■ Avoid placing your machine on the carpet.

■ Do not place near heaters, air conditioners, water, chemicals, or

refrigerators.

■ Do not expose the machine to direct sunlight, excessive heat,

moisture, or dust.

■ Do not connect your machine to electrical sockets controlled by

wall switches or automatic timers.

■ Disruption of power can wipe out information in the machine’s

memory.

■ Do not connect your machine to electrical sockets on the same

circuit as large appliances or other equipment that might disrupt
the power supply.

■ Avoid interference sources, such as speakers or the base units

of cordless phones.

v

Quick Reference Guide

Sending Monochrome Faxes

Automatic Transmission
Sending from the ADF

(MFC-425CN only)

1

If it is not illuminated in
green, press (

2

Load your document.

3

Enter the fax number using
Speed-Dial, Search or the
dial pad.

4

Press Mono Start.

Sending from the scanner
glass

1

If it is not illuminated in
green, press (

2

Load your document.

3

Enter the fax number using
Speed-Dial, Search or the
dial pad.

4

Press Mono Start.
The MFC starts scanning

the first page.

Fax).

Fax).

6

7

Storing numbers

Storing Speed-Dial numbers

1
2

3

4

5

Place the next page on the
scanner glass.

Press
The MFC starts scanning.
(Repeat step 5 and 6 for

each additional page.)
Press 2 to begin dialling.

Press Menu/Set, 2, 3, 1.
Using the dial pad, enter a

two-digit Speed-Dial
location number, and then
press

Enter a number (up to 20
digits), and then press

Menu/Set.

Enter a name up to 15
characters (or leave it
blank), and then press

Menu/Set.

Press Stop/Exit.

Menu/Set.

Menu/Set.

Next Page?

1.Yes 2.No(Dial)

5

Press 2 to begin dialling.

—OR—

Press 1 to send more than
one page and go to step 6.

vi

Dialling operations

Making copies

Speed-Dialling

1

If it is not illuminated in
green, press (

2

Load your document.

3

Press Search/Speed

Dial, press #, and then

press the two-digit
Speed-Dial number.

4

Press Mono Start or

Colour Start.

Using Search

1

If it is not illuminated in
green, press (

2

Load your document.

3

Press Search/Speed

Dial, and then enter the first

letter of the name you’re
looking for.

4

Press or to search the
memory.

5

Press Mono Start or

Colour Start.

▲

▲

Fax).

Fax).

1

Press (Copy) to
illuminate it in green.

2

Load your document.

3

Press Mono Start or

Colour Start.

vii

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the
machine such as how to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are ready to learn detailed
information about these operations, read the complete User’s Guide
that is on the CD-ROM.

PC-Fax Receiving and Network are not available for
MFC-215C.

To view Documentation (For Windows®)

From the Start menu, select Brother, MFL Pro Suite MFC-XXXX
(Where XXXX is your model name) from the Programs Group, and
then select User’s Guide.

—OR—

1

Turn on your PC. Insert the Brother CD-ROM labelled
Windows

2

If the model name screen appears, click your model name.

3

If the language screen appears, click your language.
The CD-ROM main menu will appear.

®

into your CD-ROM drive.

If this window does not appear, use Windows® Explorer to run
the setup.exe program from the root directory of the Brother
CD-ROM.

4

Click Documentation.

viii

5

Click the documentation you want to read.

■ Quick Setup Guide: Setup and Software Installation

Instructions

■ User’s Guide (3 manuals): User’s Guide for stand-alone

operations, Software User’s Guide and Network User’s
Guide (MFC-425CN only)

■ PaperPort

®

User’s Guide: Document Management

Software

How to find Scanning instructions

There are several ways you can scan documents. You can find the
instructions as follows:

Software User’s Guide:

■ Scanning on page 2-1

(For Windows
Windows

■ ControlCenter2 on page 3-1

(For Windows
Windows

■ Network Scanning (MFC-425CN only) on page 4-1

PaperPort

®

■ Instructions for scanning directly from ScanSoft

®

98/98SE/Me/2000 Professional and

®

XP)

®

98/98SE/Me/2000 Professional and

®

XP)

User’s Guide

®

PaperPort

®

ix

To view Documentation (For Macintosh®)

1

Turn on your Macintosh®. Insert the Brother CD-ROM labelled
Macintosh
appear.

2

Double-click the Documentation icon.

3

The select Language screen appears, double-click your
language.

4

Click the documentation you want to read.

■ Quick Setup Guide: Setup and Software Installation

Instructions

■ User’s Guide (3 manuals): User’s Guide for stand-alone

operations, Software User’s Guide and Network User’s
Guide (MFC-425CN only)

®

into your CD-ROM drive. The following window will

(Mac OS® X)

How to find Scanning instructions

There are several ways you can scan documents. You can find the
instructions as follows:

Software User’s Guide:

■ Scanning on page 9-1

(For Mac OS

■ ControlCenter2 (For Mac OS

■ Network Scanning (MFC-425CN only) (For Mac OS

greater) on page 11-1

®

Presto!

PageManager® User’s Guide

■ Instructions for scanning directly from Presto!

x

®

9.1-9.2/Mac OS® X 10.2.4 or greater)

®

X 10.2.4 or greater) on page 10-1

®

PageManager

®

X 10.2.4 or

®

Table of Contents

1

Introduction .......................................................................... 1-1

Using this Guide ............................................................... 1-1

Finding information ..................................................... 1-1

Symbols used in this Guide........................................ 1-1

Control panel overview ..................................................... 1-2

Turning the machine to Power Save condition........... 1-4

Power Save Setting .................................................... 1-5

Load documents ............................................................... 1-6

Using the ADF (Automatic Document Feeder)

(MFC-425CN only) ................................................. 1-6

Using the scanner glass ............................................. 1-8

About paper ...................................................................... 1-9

Recommended Paper................................................. 1-9

Handling and using special paper ............................ 1-10

Paper type and size for each operation................ 1-11

Paper weight, thickness and capacity .................. 1-12

Paper capacity of the output paper tray .............. 1-12

Printable area ....................................................... 1-13

How to load paper, envelopes and post cards ......... 1-14

To load paper or other media ............................... 1-14

To load envelopes ................................................ 1-16

To load post cards ................................................ 1-17

About fax machines ........................................................ 1-18

Custom features ....................................................... 1-18

Do you have BT’s Call Minder on the

phone line?....................................................... 1-18

Why should there be problems?........................... 1-18

How can you avoid possible problems? ...............1-18

Fax tones and handshake ........................................ 1-19

ECM (Error Correction Mode)................................... 1-20

2

Getting started ..................................................................... 2-1

Initial Setup....................................................................... 2-1

Setting the Date and Time.......................................... 2-1

Setting Tone or Pulse dialling mode........................... 2-1

Setting the Station ID.................................................. 2-2

Setting the Phone Line Type ...................................... 2-3

PBX and TRANSFER ............................................. 2-3

General Setup .................................................................. 2-4

Setting the Mode Timer .............................................. 2-4

Setting the Paper Type............................................... 2-4

xi

Setting the Paper Size ................................................ 2-5

Setting the Ring Volume ............................................. 2-5

Setting the Beeper Volume.........................................2-5

Setting the Speaker Volume....................................... 2-6

Turning on Automatic Daylight Savings Time.............2-6

Setting the LCD Contrast............................................ 2-6

3

Setup Send ...........................................................................3-1

How to enter Fax mode .................................................... 3-1

How to dial ........................................................................3-1

Manual dialling............................................................ 3-1

Speed-Dialling ............................................................3-2

Search ........................................................................3-2

Fax Redial...................................................................3-2

How to Fax........................................................................ 3-3

Colour fax transmission .............................................. 3-3

Faxing from the ADF (MFC-425CN only) ...................3-3

Faxing from the scanner glass....................................3-4

Automatic transmission...............................................3-5

Manual transmission................................................... 3-5

Basic sending operations.................................................. 3-6

Sending faxes using multiple settings.........................3-6

Contrast ......................................................................3-6

Fax Resolution............................................................ 3-7

Dual Access (Monochrome only)................................ 3-8

Real Time Transmission .............................................3-9

Checking job status ..................................................3-10

Cancelling a fax in progress .....................................3-10

Cancelling a waiting job ............................................ 3-10

Advanced sending operations ........................................ 3-11

Broadcasting (Monochrome only).............................3-11

Overseas Mode ........................................................3-12

Delayed Fax (Monochrome only)

(MFC-425CN only) ...............................................3-13

Delayed Batch Transmission

(Monochrome only) (MFC-425CN only) ...............3-13

Setup for Polled Transmit (Standard)

(Monochrome only) (MFC-425CN only) ...............3-14

Setup for Polled Transmit with Secure Code

(Monochrome only) (MFC-425CN only) ...............3-14

TX Lock ....................................................................3-15

Setting up the password .......................................3-16

Changing the TX Lock password..........................3-16

Turning TX Lock on .............................................. 3-16

xii

Turning TX Lock off .............................................. 3-17

Faxing letter size documents from the scanner

glass ..................................................................... 3-17

4

5

Setup Receive ...................................................................... 4-1

Basic receiving operations................................................ 4-1

Choosing the Receive Mode ...................................... 4-1

To select or change your Receive Mode................ 4-2

Setting the Ring Delay ............................................... 4-2

Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3

Fax Detect .................................................................. 4-4

Printing a reduced incoming fax

(Auto Reduction) .................................................... 4-5

Printing a fax from the memory (MFC-425CN only)..........4-5

Reception into memory

(Monochrome only) ................................................ 4-6

Polling (MFC-425CN only).......................................... 4-7

Secure Polling ........................................................ 4-7

Setup for Polling Receive (Standard) ..................... 4-7

Setup for Polling Receive with Secure Code.......... 4-8

Setup Delayed Polling Receive .............................. 4-8

Sequential Polling................................................... 4-9

Quick-Dial numbers and dialling options .......................... 5-1

Storing numbers for easy dialling ..................................... 5-1

Storing Speed-Dial numbers ...................................... 5-1

Changing Speed-Dial numbers .................................. 5-2

Setting up Groups for Broadcasting ........................... 5-3

Dialling options ................................................................. 5-5

Access codes and credit card numbers...................... 5-5

Pause ......................................................................... 5-5

6

Remote Fax Options (MFC-425CN only)

(Monochrome only) ............................................................. 6-1

Setting up Fax Forwarding ......................................... 6-1

Setting Fax Storage.................................................... 6-2

Setting PC Fax Receive (MFC-425CN only) .............. 6-2

Changing your PC (MFC-425CN only) ................... 6-3

Turning off Remote Fax Options ................................ 6-4

Changing Remote Fax Options .................................. 6-4

Setting your Remote Access Code............................. 6-5

Remote Retrieval .............................................................. 6-6

Using your Remote Access Code............................... 6-6

Remote commands .................................................... 6-7

xiii

Retrieving fax messages ............................................6-8

Changing your Fax Forwarding number .....................6-8

7

8

Printing reports .................................................................... 7-1

Fax settings and activity ................................................... 7-1

Customizing the Transmission Verification Report........... 7-1

Setting the Journal Period .......................................... 7-2

Printing reports ...........................................................7-3

How to print a report ...............................................7-3

Making copies ...................................................................... 8-1

Using the machine as a copier .........................................8-1

Enter Copy mode........................................................ 8-1

Making a single copy ..................................................8-2

Making multiple copies ...............................................8-2

Stop copying............................................................... 8-2

Using the Copy Options key ............................................ 8-3

Changing the temporary copy settings .......................8-4

Increasing copy speed or quality ............................ 8-5

Enlarging or reducing the image copied .................8-6

Setting paper type ..................................................8-7

Setting paper size................................................... 8-8

Adjusting brightness ...............................................8-8

Sorting copies using the ADF

(MFC-425CN only) .............................................8-9

Making N in 1 copies or a poster

(Page Layout) (MFC-425CN only).................... 8-10

Changing the default copy settings.................................8-13

Increasing copy speed or quality .............................. 8-13

Adjusting brightness .................................................8-13

Adjusting contrast ..................................................... 8-13

Adjusting colour saturation .......................................8-14

Legal limitations ..............................................................8-15

xiv

9

Walk-Up PhotoCapture Center™ .........................................9-1

Introduction .......................................................................9-1

PhotoCapture Center

Getting started .................................................................. 9-3

Printing the Index (Thumbnails)........................................ 9-5

Printing images .................................................................9-6

DPOF printing ............................................................. 9-8

Changing the default settings .....................................9-9

Increasing print speed or quality............................. 9-9

Setting the paper & size .........................................9-9

™

requirements .....................9-2

Adjusting brightness ............................................. 9-10

Adjusting contrast ................................................. 9-10

Colour enhancement (MFC-425CN only)............. 9-10

Cropping............................................................... 9-12

Borderless ............................................................ 9-12

Scan to Card (MFC-425CN only) ................................... 9-13

Changing the default quality ..................................... 9-14

Changing the default black & white file format ......... 9-14

Changing the default colour file format..................... 9-14

Understanding the Error Messages................................ 9-15

Using PhotoCapture Center

™

from your PC................... 9-15

10
11

12

Software and Network features ........................................ 10-1

Important information ....................................................... 11-1

For your safety.......................................................... 11-1

LAN connection (MFC-425CN only)......................... 11-1

International E

Compliance Statement ......................................... 11-1

EU Directive 2002/96/EC and EN50419................... 11-2

Important safety instructions..................................... 11-2

Trademarks .............................................................. 11-4

Troubleshooting and routine maintenance ..................... 12-1

Troubleshooting .............................................................. 12-1

Error messages ........................................................ 12-1

Document jams (MFC-425CN only) ......................... 12-5

Document is jammed in the top of the

ADF unit. .......................................................... 12-5

Document is jammed inside the ADF unit. ........... 12-5

Printer jam or paper jam........................................... 12-6

Paper is jammed inside the paper tray ................. 12-6

Paper is jammed inside the machine ................... 12-7

If you are having difficulty with your machine ........... 12-9

How to change LCD language

(For Czech and Hungarian only) ........................ 12-14

Setting Dial Tone detection .................................... 12-14

Compatibility ........................................................... 12-14

How to improve print quality ......................................... 12-15

Cleaning the print head .......................................... 12-15

Checking the print quality ....................................... 12-16

Checking the printing alignment ............................. 12-18

Checking the ink volume .............................................. 12-19

Packing and shipping the machine............................... 12-20

NERGY STAR

®

xv

Routine maintenance.................................................... 12-23

Cleaning the scanner.............................................. 12-23

Cleaning the machine printer platen ....................... 12-24

Cleaning the Paper Pick-up Roller..........................12-25

Replacing the ink cartridges ...................................12-26

A

Appendix A .......................................................................... A-1

Telephone services.......................................................... A-1

BT Call Sign (For U.K. Only)...................................... A-1

To enable the machine to work with

BT Call Sign (Only with your external phone) ..........A-1

Advanced receiving operations........................................ A-2

Operation from extension telephones........................ A-2

For Fax/Tel mode only............................................... A-2

Fax/Tel mode in the power save condition ................ A-2

Using a cordless external handset............................. A-3

Changing the remote codes....................................... A-3

Connecting an external device to your machine.............. A-4

Connecting an external telephone ............................. A-4

Connecting an external telephone answering

device (TAD).......................................................... A-5

Sequence .............................................................. A-5

Connections........................................................... A-6

Recording outgoing message (OGM)

on an external TAD............................................ A-7

Using extension telephones (For U.K. only) .......... A-8

Multi-line connections (PBX).................................... A-10

If you are installing the machine to work

with a PBX ....................................................... A-10

Custom features on your phone line........................ A-10

xvi

B

Appendix B .......................................................................... B-1

On-screen programming .................................................. B-1

Menu table................................................................. B-1

Memory storage......................................................... B-1

Navigation keys ............................................................... B-2

Entering Text ........................................................... B-11

Inserting spaces .................................................. B-11

Making corrections .............................................. B-11

Repeating letters ................................................. B-11

Special characters and symbols ......................... B-12

G

Glossary .............................................................................. G-1

S

13
14

Specifications ......................................................................S-1

Product description ...........................................................S-1

General.............................................................................S-1

Print media .......................................................................S-3

Copy .................................................................................S-4

PhotoCapture Center........................................................S-5

Fax....................................................................................S-6

Scanner ............................................................................S-7

Printer ...............................................................................S-8

Interfaces..........................................................................S-8

Computer requirements ....................................................S-9

Consumable items..........................................................S-10

Network (LAN) (MFC-425CN only).................................S-11

Index ...................................................................................... I-1

Remote Retrieval Access card (MFC-425CN only) .......... R-1

xvii

1

Introduction

Using this Guide

Thank you for buying a Brother Multi-Function Center (MFC). Your
machine is simple to use, with LCD screen instructions to guide you
through programming it. You can make the most of your machine by
reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the machine

control panel.

Italics Italicized typeface emphasizes an important point or

refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal
injury.

Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may
arise or give tips about how the operation works with other
features.

Improper Setup alerts you to devices and operations that are
not compatible with the machine.

1 - 1 INTRODUCTION

Courier New type face identifies the messages on the
LCD of the machine.

Control panel overview

Redial/Pause

1

Redials the last number you called.
It also inserts a pause in quick dial
numbers.

Tel/R

2

This key is used to have a telephone
conversation after picking up the
external handset in F/T
pseudo-ringing.

Also, use this key to transfer a call to
another extension when it is
connected to a PBX.

Ink Management

3

Lets you clean the print head, check
the print quality, and check the
available ink volume.

Dial Pad

4

Use these keys to dial telephone or
fax numbers and as a keyboard for
entering information into the
machine.

The # key lets you temporarily
switch the dialling mode during a
telephone call from Pulse to Tone.

Mode keys:

5

PhotoCapture

Lets you access the PhotoCapture

™

Center

Lets you access Copy mode.

Lets you access Fax mode.

Lets you access Scan mode.

Copy Options

6

You can quickly and easily select
temporary settings for copying.

Fax Resolution

7

Sets the resolution when you send a
fax.

8

Lets you start sending faxes or
make copies in black and white.

Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
in the ControlCenter2 software).

mode.

Copy

Fax

Scan

Mono Start

INTRODUCTION 1 - 2

9

Colour Start

Lets you start sending faxes or
make copies in full colour.

Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
in the ControlCenter2 software).

<

Stop/Exit

Stops an operation or exits from the
menu.

Navigation keys:

A

Menu/Set

The same key is used for Menu and
Set operations.

Lets you access the Menu to
program and store your settings in
the machine.

When using the speaker or during
ringing in fax mode, you can press
these keys to adjust the volume.

▲ Search/Speed Dial

Lets you look up numbers that are
stored in the dialling memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.

▲

Press to scroll backward to a menu
selection.

▲ or ▼

Press to scroll through the menus
and options.

Liquid Crystal Display (LCD)

B

Displays messages on the screen to
help you set up and use your
machine. The LCD examples in this
guide are for models with a two-line
display. There may be slight
differences between the examples
provided and models with a one-line
display.

Power Save

C

You can turn the machine to power
save condition.

1 - 3 INTRODUCTION

Turning the machine to Power Save condition

When the machine is idle, you can turn it to Power Save condition by
pressing the
will receive telephone calls as normal. For further information on
receiving faxes in the power save condition, please see the table on
page 1-5. The delayed faxes that have been set up will be sent
(MFC-425CN only). You can even retrieve faxes using Remote
Retrieval if you are away from your machine (MFC-425CN only). If
you want to do other operations, you must turn the machine back on.

Turning the machine to Power Save condition

Press and hold down the
key until the LCD shows:

The LCD light will go off.

Turning the machine to Power Save condition off

Press and hold down the
key until the LCD shows:

The LCD will show the date and time (Fax
mode).

Power Save key. In Power Save mode, the machine

Power Save

Power Save

Shutting Down

Please Wait

Even if you turned the machine off, it will periodically clean the
print head to preserve print quality.

If you unplug the AC power cord, no machine operations will be
available.

You can turn the machine Off by customizing the Power Save
key as shown next page. In this Off mode, no machine operation
will be available. (See Power Save Setting on page 1-5.)

The external telephone is always available.

INTRODUCTION 1 - 4

Power Save Setting

You can customize the machine’s Power Save key. The default
mode is Fax Receive:On, so your machine can receive faxes or
calls even when the machine is in Power Save mode. If you do not
want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off. (See Turning the machine to Power Save
condition on page 1-4.)

1

Press Menu/Set, 1, 6.

2

Press ▲ or ▼ to select Off (or On).

3

Press Menu/Set.

4

Press Stop/Exit.

(For MFC-425CN)

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off — No machine operations will be available.

Fax Only
External TAD

Manual
Fax/Tel*

Fax Receive, Fax Detect, Delayed Fax,
Remote Fax Option, Remote Retrieval:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ Delayed Fax and Remote Fax Option should

be set before you switch off the machine.

Delayed Fax, Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ * You cannot receive a fax automatically

even if you have set the receive mode to
Fax/Tel.

■ Delayed Fax should be set before you switch

off machine.

(For MFC-215C)

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off — No machine operations will be available.

1 - 5 INTRODUCTION

Fax Only
External TAD

Manual
Fax/Tel*

Fax Receive, Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ * You cannot receive a fax automatically

even if you have set the receive mode to
Fax/Tel.

Load documents

You can send a fax, make copies, and scan from the ADF (Automatic
Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder) (MFC-425CN only)

The ADF can hold up to 10 pages and feeds each sheet individually.
Use standard (80 g/m
putting them in the ADF.

DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric. (To fax, copy or
scan this kind of document, see Using the scanner glass on
page 1-8.)

■ Make sure documents written with ink are completely dry.

■ Documents to be faxed must be from 147 to 216 mm wide and

147 to 356 mm long.

2

) paper and always fan the pages before

INTRODUCTION 1 - 6

1

Fan the pages well. Make sure you put the documents face
down, top edge first in the ADF until you feel them touch the

feed roller.

2

Adjust the paper guides to fit the width of your documents.

3

Unfold the ADF Document Output Support Flap.

ADF Document
Output Support Flap

DO NOT pull on the document while it is feeding.

To use the ADF, the scanner glass must be empty.

1 - 7 INTRODUCTION

Using the scanner glass

You can use the scanner glass to fax pages of a book or one page
at a time. Document

To use the scanner glass, the ADF must be empty.

1

Lift the document cover.

2

Using the document guidelines on the left, center the document
face down on the scanner glass.

3

Close the document cover.

s

can be up to 216 mm wide and 297 mm long.

Place documents face

down on the

Scanner Glass

If the document is a book or is thick, do not slam the cover or
press on it.

INTRODUCTION 1 - 8

About paper

The print quality can be affected by the type of paper you use in the
machine.

To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.

We recommend testing various paper types before purchasing large
quantities.

For best results, use the recommended paper.

■ When you print on inkjet paper (coated paper),

transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (

■ When you print on Brother glossy paper, load the instruction

sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.

■ When you use transparencies or glossy paper, remove each

sheet immediately to prevent smudging or paper jams.

■ Avoid touching the printed surface of the paper immediately

after printing. The surface may not be completely dry and
may stain your fingers.

Menu/Set, 1, 2).

Recommended Paper

To get the best print quality, we suggest using Brother paper.
(See table below.)

If Brother paper is not available in your country, we recommend
testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on
transparencies.

Brother Paper

Paper Type Item

A4 Plain BP60PA
A4 Glossy BP60GLA
A4 Inkjet (Photo Matte) BP60MA
10 x 15 cm Glossy BP60GLP

1 - 9 INTRODUCTION

Handling and using special paper

■ Store paper in its original packaging, and keep it sealed. Keep the

paper flat and away from moisture, direct sunlight and heat.

■ The coated side of glossy paper is shiny. Avoid touching the

shiny (coated) side. Load glossy paper with the shiny side facing
down.

■ Avoid touching either side of transparencies because they

absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.

Do not use paper:

■ that is damaged, curled, wrinkled, or irregularly shaped

2 mm or
longer

2 mm or
longer

■ that is extremely shiny or highly textured

■ that was previously printed by a printer

■ that cannot be arranged uniformly when stacked

■ that is made with a short grain

INTRODUCTION 1 - 10

Fax Copy PhotoCapture Printer

148 x 200 mm (5.8" x 7.9") - - - Yes

DL Envelope 110 x 220 mm (4.3" x 8.7") - - - Yes

COM-10 105 x 241 mm (4 1/8" x 9 1/2") - - - Yes

Monarch 98 x 191 mm (3 7/8" x 7 1/2") - - - Yes

JE4 Envelope 105 x 235 mm (4.1" x 9.3") - - - Yes

A4 210 x 297 mm (8.3" x 11.7") Yes Yes Yes Yes

Legal 216 x 356 mm (8 1/2" x 14") Yes Yes - Yes

Executive 184 x 267 mm (7 1/4" x 10 1/2") - - - Yes

JIS B5 182 x 257 mm (7.2" x 10.1") - - - Yes

A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes

A6 105 x 148 mm (4.1" x 5.8") - - - Yes

Photo L 89 x 127 mm (3 1/2" x 5") - - - Yes

Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes

Index Card 127 x 203 mm (5" x 8") - - - Yes

Post Card 1 100 x 148 mm (3.9" x 5.8") - - - Yes

Post Card 2

(Double)

A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes

Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Yes

Paper Type Paper Size Usage

Paper type and size for each operation

1 - 11 INTRODUCTION

Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes

Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") - - - Yes

Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes

Paper weight, thickness and capacity

Paper Type Weight Thickness No. of sheets

Cut Paper Plain Paper 64 to 120 g/m

(17 to 32 lb)

Inkjet Paper 64 to 200 g/m

(17 to 53 lb)

Glossy Paper Up to 220 g/m

(Up to 58 lb)

Cards Photo Card Up to 240 g/m

(Up to 64 lb)

Index Card Up to 120 g/m

(Up to 32 lb)

Post Card Up to 200 g/m

(Up to 53 lb)

Envelopes 75 to 95 g/m

(20 to 25 lb)

Transparencies - - 10

2

2

2

2

2

2

2

0.08 to 0.15 mm
(0.003" to 0.006")

0.08 to 0.25 mm
(0.003" to 0.01")

Up to 0.25 mm
(Up to 0.01")

Up to 0.28 mm
(Up to 0.01")

Up to 0.15 mm
(Up to 0.006")

Up to 0.23 mm
(Up to 0.01")

Up to 0.52 mm
(Up to 0.02")

100

20

20

20

30

30

10

*

* Up to 50 sheets for Legal size paper (80 g/m2).
* Up to 100 sheets of 80 g/m

2

.

Paper capacity of the output paper tray

Output Paper
Tray

Up to 25 sheets of 80 g/m2 (A4)

■ Transparencies or glossy paper must be

picked up from the output paper tray one
page at a time to avoid smudging.

■ Legal paper cannot be stacked on the output

paper tray.

INTRODUCTION 1 - 12

Printable area

The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.

EnvelopesCut Sheet Paper

34

1

34

1

2

■ unprintable area

1Top 2

Cut Sheet 3 mm

(0 mm)*

Envelopes 12 mm 24 mm 3 mm 3 mm

1

Bottom

3 mm
(0 mm)*

3Left 4Right

1

3 mm
(0 mm)*

1

3 mm
(0 mm)*

*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may

vary depending on the type of cut sheet paper you are using.

2

1

1 - 13 INTRODUCTION

How to load paper, envelopes and post cards

To load paper or other media

1

Pull the paper tray completely out of the machine and remove
the output paper tray.

2

Press and slide the paper side guide to fit the paper width.

Paper Side Guide

Output Paper Tray

3

Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

INTRODUCTION 1 - 14

4

Fan the stack of paper well to avoid paper jams and mis-feeds.

5

Gently insert the paper into the paper tray print side down and
the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum
paper mark.

Maximum Paper Mark

■ Make sure the paper side guides touch the sides of the

paper.

■ Be careful that you do not push the paper in too far; it may

lift at the back of the tray and cause feed problems.

6

Put the output paper tray back on and push the paper tray firmly
back into the machine.

1 - 15 INTRODUCTION

To load envelopes

■ Use envelopes that weigh from 75-95 g/m2.

■ Some envelopes require margin settings in the application. Make

sure you do a test print first.

To prevent possible damage to the feeding mechanism, do not
use the types of envelopes shown below.

DO NOT USE ENVELOPES:

■ that are of a baggy construction

■ that are embossed (have raised writing on them)

■ that have clasps on them

■ that are not sharply creased

■ that are preprinted on the inside

■ Glue ■ Rounded

flap

How to load envelopes

1

Before loading, press the corners and sides of the envelopes to
make them as flat as possible.

If the envelopes are ‘double-feeding,’ put one envelope in the
paper tray at a time.

■ Double flap ■ Triangular

flap

INTRODUCTION 1 - 16

2

Insert the envelopes into the paper tray with the address side
down and the leading edge (top of the envelopes) in first. Slide
the paper side guide to fit the width of the envelopes.

If you have problems when printing on envelopes, try the
following suggestions:

1

Open the envelope flap.

2

Make sure the open flap is either to the side of the envelope or
to the back edge of the envelope when printing.

3

Adjust the size and margin in your application.

To load post cards

1

Raise the paper stop and insert the post cards into the paper
tray. Slide the paper side guide to fit the width of the post cards.

1 - 17 INTRODUCTION

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

If you have Call Minder on the phone line where you will install your
new machine, there is a strong possibility that Call Minder and the
machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the machine and Call Minder will pick up the call, after the
number of rings you have set, each of them has the ability to keep
the other from receiving calls.

For example, if Call Minder is set to answer after two rings and your
machine is set to answer after four, Call Minder will stop your
machine from receiving faxes.

If you set Call Minder and the Brother machine to answer after the
same number of rings, there is no way of knowing which one will
answer first. It is important to remember that neither Call Minder nor
the machine can pass the call back to the other after the call has
been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.

Many people with Call Minder choose an alternative service, which
is called “BT Call Sign”, and they are very satisfied with it. (See BT
Call Sign (For U.K. Only) on page A-1.)

Another way to avoid possible problems is to replace BT’s Call
Minder with an answering machine. Your Brother machine is
designed to work with an answering machine or TAD (telephone
answering device).

(See Connecting an external telephone answering device (TAD) on
page A-5.)

INTRODUCTION 1 - 18

Fax tones and handshake

When someone is sending a fax, the machine sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press

Colour Start and they will continue for about 60 seconds after

dialling. During that time, the sending machine must begin the
“handshake”, or connection, with the receiving machine.

Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You will soon learn to listen
for these quiet beeps each time you answer a phone on your fax line,
so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows Receiving.

If your machine is set to the Fax Only mode, it will answer every call
automatically with fax receiving tones. If the other person hangs up,
your machine will continue to send the “chirps” for about 40 seconds,
and the LCD continues to show Receiving. To cancel receiving,
press

Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for
at least 2 to 4 seconds, so both machines can understand how each
is sending and receiving the fax. The handshake cannot begin until
the call is answered, and the CNG tones only last for about 60
seconds after the number is dialled. So it is important for the
receiving machine to answer the call in as few rings as possible.

Mono Start or

When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.

1 - 19 INTRODUCTION

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check
a fax transmission while it is in progress. If the machine detects
errors during fax transmission, it resends the pages of the fax that
had an error. ECM transmissions are only possible between fax
machines that both have this feature. If they do, you may send and
receive fax messages that are continuously being checked by the
machine.

Your machine must have enough memory for this feature to work.

INTRODUCTION 1 - 20

2

Getting started

Initial Setup

Setting the Date and Time

When the machine is not in use it will display the date and time. If you
set up the Station ID the date and time displayed by your machine
will be printed on every fax you send. If there is a power failure, you
may have to reset the date and time. No other settings will be
affected.

1

Press Menu/Set, 0, 2.

2

Enter the last two digits of the year.
Press

3

Enter two digits for the month.
Press
(For example, enter 09 for September, or 10 for October.)

4

Enter two digits for the day.
Press

5

Enter the time in 24-Hour format.
Press

6

Press Stop/Exit.
The LCD now shows the date and time whenever the machine

is in Fax mode.

Menu/Set.

Menu/Set.

Menu/Set. (For example, enter 06 for 6th.)

Menu/Set. (For example, enter 15:25 for 3:25 P.M.)

Setting Tone or Pulse dialling mode

Your machine comes set for Tone dialling service (Multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.

1

Press Menu/Set, 0, 4.

2

Press ▲ or ▼ to select Pulse (or Tone).
Press

3

Press Stop/Exit.

2 - 1 GETTING STARTED

Menu/Set.

Setting the Station ID

You should store your name or company name and fax number so
they print on all fax pages you send.

It is important that you enter the fax number in the internationally
standardized format, i.e. in accordance with the following strict
sequence:

■ The “+” (plus) character (by pressing key)

■ Your Country Code (e.g. “44” for the United Kingdom, “41” for

Switzerland)

■ Your local area code minus any leading “0” (“9” in Spain)

■ A space

■ Your number on the local exchange, using spaces to aid

readability as appropriate.

As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161 444 5555, then you must set the
fax and telephone number parts of your station ID as:
[phone].

1

Press Menu/Set, 0, 3.

2

Enter your fax number (up to 20 digits).
Press

Menu/Set.

You cannot enter a hyphen in the fax number. To enter a space
press once between numbers.

3

Use the dial pad to enter your name (up to 20 characters).
(See Entering Text on page B-11.)

Press

4

Press Stop/Exit.
If the Station ID has already been programmed, the LCD will ask

you to press

▲

Menu/Set.

1 to make a change or 2 to exit without changing.

GETTING STARTED 2 - 2

Setting the Phone Line Type

If you are connecting the machine to a line that features a PBX or
ISDN to send and receive faxes, it is also necessary to change the
Phone Line Type accordingly by completing the following steps.

1

Press Menu/Set, 0, 6.

2

Press ▲ or ▼ to select PBX, ISDN (or Normal).
Press

3

Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange.
Your machine can be connected to most types of PBX. The
machine’s recall feature supports timed break recall only (TBR). TBR
will work with most PBX systems allowing you to gain access to an
outside line, or transfer calls to another extension. The feature works
when the

You can program a Tel/R keypress as part of a number stored
in a Speed-Dial location. When programming the Speed-Dial
number (
displays "!"), then enter the telephone number. If you do this,
you do not need to press
a Speed-Dial location. (See Storing numbers for easy dialling on
page 5-1.)

Menu/Set.

Tel/R key is pressed.

Menu/Set 2,3,1) press Tel/R first (the screen

Tel/R each time before you dial using

2 - 3 GETTING STARTED

General Setup

Setting the Mode Timer

The machine has four temporary mode keys on the control panel:
PhotoCapture, Copy, Fax and Scan. You can change the number of
seconds or minutes the machine takes after the last Copy, Scan or
PhotoCapture operation before it returns to Fax mode. If you select
Off, the machine stays in the mode you used last.

1

Press Menu/Set, 1, 1.

2

Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins,
5 Mins or Off.

3

Press Menu/Set.

4

Press Stop/Exit.

Setting the Paper Type

To get the best print quality, set the machine for the type of paper you
are using.

1

Press Menu/Set, 1, 2.

2

Press ▲ or ▼ to select Plain, Inkjet, Glossy or
Transparency.

Press

3

Press Stop/Exit.
The machine ejects paper with printed surfaces face up onto the

paper tray in the front of the machine. When you use
transparencies or glossy paper, remove each sheet immediately
to prevent smudging or paper jams.

Menu/Set.

GETTING STARTED 2 - 4

Setting the Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4,
A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal
and A4. When you change the type of paper you load in the machine,
you will need to change the setting for Paper Size at the same time
so your machine can fit an incoming fax on the page.

1

Press Menu/Set, 1, 3.

2

Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm.
Press

3

Press Stop/Exit.

Menu/Set.

Setting the Ring Volume

You can turn the ring Off or you can select the ring volume level.

1

Press Menu/Set, 1, 4, 1.

2

Press ▲ or ▼ to select Low, Med, High or Off.
Press

3

Press Stop/Exit.
—OR—
You can adjust the ring volume when your machine is idle (not being

used). In Fax mode , press or to adjust the volume
level. Every time you press these keys, the machine will ring so you
can hear the active setting as the LCD shows it. The volume changes
with each key press. The new setting will stay until you change it
again.

Menu/Set.

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is
Low. When the beeper is on, the machine will beep when you press
a key, make a mistake or you send or receive a fax.

1

Press Menu/Set, 1, 4, 2.

2

Press ▲ or ▼ to select your option.

(Low, Med, High or Off)

Press

3

Press Stop/Exit.

2 - 5 GETTING STARTED

Menu/Set.

Setting the Speaker Volume

You can adjust the machine’s one-way speaker volume.

1

Press Menu/Set, 1, 4, 3.

2

Press ▲ or ▼ to select Low, Med, High or Off.
Press

3

Press Stop/Exit.

Menu/Set.

Turning on Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight

Savings Time. It will reset itself forward one hour in the Spring and

backward one hour in the Autumn. Make sure you have set the

correct day and time in the Date/Time setting.

1

Press Menu/Set, 1, 5.

2

Press ▲ or ▼ to select On (or Off).
Press

3

Press Stop/Exit.

Menu/Set.

Setting the LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid

display. If you are having difficulty reading the LCD from your

position, try changing the contrast setting for improved viewing.

1

Press Menu/Set, 1, 7.

2

Press

▲ or ▼

Press

3

Press Stop/Exit.

Menu/Set.

to select Light or Dark.

GETTING STARTED 2 - 6

3

Setup Send

How to enter Fax mode

Before sending faxes, make sure (Fax) is illuminated in

green. If not, press (
setting is Fax.

Fax) to enter Fax mode. The default

How to dial

You can dial in any of the following ways.

Manual dialling

Press all of the digits of the phone or fax number.

3 - 1 SETUP SEND

Speed-Dialling

Press Search/Speed Dial, #, and then the two digit Speed-Dial

number. (See Storing Speed-Dial numbers on page 5-1.)

two-digit number

If the LCD shows Not Registered when you enter the
Speed-Dial number, a number has not been stored for it.

Search

You can search for names you have stored in the Speed-Dial

memories. Press

search. (See Storing Speed-Dial numbers on page 5-1.)

Search/Speed Dial and the navigation keys to

To search numerically

or

To search alphabetically*

* To search alphabetically, you can use the dial pad to enter the first

letter of the name you are looking for.

Fax Redial

If you are sending a fax manually and the line is busy, press

Redial/Pause, and then press Mono Start or Colour Start to try

again. If you want to make a second call to the last number dialled,

you can save time by pressing

Colour Start.

Redial/Pause only works if you dialled from the control panel.

If you are sending a fax automatically and the line is busy, the

machine will automatically redial up to three times at five minutes

intervals.

Redial/Pause and Mono Start or

SETUP SEND 3 - 2

How to Fax

Colour fax transmission

Your machine can send a colour fax to machines that support this
feature.

However, colour faxes cannot be stored in the memory. When you
send a colour fax, the machine will send it in real time (even if Real
Time TX is set to Off).

(MFC-425CN)

Delayed fax and Polling Transmit features are not available in

colour.

Faxing from the ADF (MFC-425CN only)

Put the document face down in the ADF.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Dial the fax number.

4

Press Mono Start or Colour Start.

The machine starts scanning the document.

To cancel, press Stop/Exit.

If the memory is full and you are faxing a single page, it will be

sent in real time.

3 - 3 SETUP SEND

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book or one page

at a time. The documents can be up to A4 size.

1

If it is not illuminated in green, press (Fax).

2

Load your document on the scanner glass.

3

Dial the fax number.
Press

■ If you press

■ If you press

4

To send a single page, press 2 (or
press

The machine starts sending the
document.

—OR—
To send more than one page, press

5

Place the next page on the scanner
glass.

Press
The machine starts scanning. (Repeat Steps 4 and 5 for each

additional page.)

Mono Start or Colour Start.

Mono Start, the machine starts scanning the

first page.

Colour Start, the machine starts sending.

Mono Start again).

Menu/Set.

Next Page?

1.Yes 2.No(Dial)

1 and go to Step 5.

Set Next Page
Then Press Set

To cancel, press Stop/Exit.

■ If the memory is full and you are faxing a single page, it will

be sent in real time.

■ You cannot send multiple pages for colour faxes.

SETUP SEND 3 - 4

Automatic transmission

This is the easiest way to send a fax.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Dial the fax number you want to call. (See How to dial on page

3-1.)

4

Press Mono Start or Colour Start.
For MFC-215C, go to step 4 on page 3-4.

Manual transmission

Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Pick up the handset of the external phone and listen for a dial

tone.

4

Dial the fax number you want to call.

5

When you hear the fax tone, press Mono Start or

Colour Start.

6

If you are using the scanner glass,

press

1 to send a fax.

7

Replace the handset of the external

phone.

1.Send 2.Receive

You cannot send multiple pages from the scanner glass.

3 - 5 SETUP SEND

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these

settings: contrast, resolution, overseas mode, delayed fax timer

(MFC-425CN only), polling transmission (MFC-425CN only) or real

time transmission.

1

If it is not illuminated in green, press (Fax).
After each setting is accepted, the LCD will ask if you want to

enter more settings:

2

Press 1 to select more settings. The
LCD will return to the Setup Send
menu.

—OR—
Press

2 if you have finished choosing settings and go to the next

step.

Contrast

If your document is very light or very dark, you may want to change

the contrast. For most documents the default setting ‘Auto’ can be

used. It automatically chooses the suitable contrast for your

document.

Use Light to send a light document.

Use Dark to send a dark document.

Next

1.Yes 2.No

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Press Menu/Set, 2, 2, 1.

4

Press ▲ or ▼ to select Auto, Light or Dark.
Press

Menu/Set.

SETUP SEND 3 - 6

Fax Resolution

You can use the Fax Resolution key to change the setting
temporarily (for this fax only). In Fax mode (

Fax Resolution and ▲ or ▼ to select the setting you want, and then

press

Menu/Set.

—OR—
You can change the default setting:

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Press Menu/Set, 2, 2, 2.

4

Press ▲ or ▼ to select the resolution you want.

Press

You can choose four different resolution setting for

monochrome faxes and two levels for colour.

Monochrome

Standard Suitable for most typed documents.
Fine Good for small print and transmits a little slower than

S.Fine Good for small print or artwork and transmits slower

Menu/Set.

Standard resolution.

than Fine resolution.

Fax), press

Photo Use when the document has varying shades of grey

or is a photograph. This has the slowest transmission
time.

Colour

Standard Suitable for most typed documents.
Fine Use when the document is a photograph. The

transmission time is slower than Standard resolution.

If you select S. Fine or Photo and then use the colour start key to
send a fax, the machine will send the fax using the Fine setting.

3 - 7 SETUP SEND

Dual Access (Monochrome only)

You can dial a number, and begin scanning the fax into memory—

even when the machine is sending from memory or receiving faxes.

The LCD shows the new job number and available memory.

Your machine normally uses Dual Access. However, to send a
colour fax, the machine will send the document in real time
(even if Real Time TX is Off).
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first
page of a fax, press
Out of Memory message while scanning a subsequent page,
you can press
or press

Stop/Exit to cancel the operation.

Stop/Exit to cancel scanning. If you get an

Mono Start to send the pages scanned so far,

SETUP SEND 3 - 8

Real Time Transmission

When you are sending a fax, the machine will scan the documents
into the memory before sending. Then, as soon as the phone line is
free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time
(even if Real Time TX is set to Off).

Sometimes, you may want to send an important document
immediately, without waiting for memory transmission. You can set
Real Time TX to On for all documents for the next fax only.

Sending in real time for all faxes

1

If it is not illuminated in green, press (Fax).

2

For MFC-215C, press Menu/Set, 2, 2, 3.

For MFC-425CN, press

3

Press ▲ or ▼ to select On (or Off).

Press

Sending in real time for the next fax only

1

If it is not illuminated in green, press (Fax).

2

For MFC-215C, press Menu/Set, 2, 2, 3.

For MFC-425CN, press

3

Press ▲ or ▼ to select Next Fax only.

Press

4

Press ▲ or ▼ to select On (or Off).

Press

Menu/Set.

Menu/Set.

Menu/Set.

Menu/Set, 2, 2, 5.

Menu/Set, 2, 2, 5.

■ In Real Time Transmission, the automatic redial feature

does not work when using the scanner glass.

■ If you are sending a colour Fax, the machine will send it in

real time (even if Real Time TX is set to Off)

3 - 9 SETUP SEND

Checking job status

Check which jobs are still waiting in the memory to be sent. (If there

are no jobs, the LCD shows No Jobs Waiting.)

1

For MFC-215C, press Menu/Set, 2, 5.
For MFC-425CN, press

2

If you have more than one job waiting, press ▲ or ▼ to scroll
through the list.

3

Press Stop/Exit.

Menu/Set, 2, 6.

Cancelling a fax in progress

If you want to cancel a fax, while the machine is scanning, dialling or

sending it, press

Stop/Exit.

Cancelling a waiting job

You can cancel a fax job that is stored and waiting in the memory.

1

For MFC-215C, press Menu/Set, 2, 5.
For MFC-425CN, press
Any jobs that are waiting will appear on the LCD.

2

If you have more than one job waiting, press ▲ or ▼ to select the
job you want to cancel.

Press
—OR—
If you only have one job waiting, go to Step 3.

3

Press 1 to cancel.
To cancel another job go to Step 2.
—OR—
Press

4

Press Stop/Exit.

Menu/Set.

2 to exit without cancelling.

Menu/Set, 2, 6.

SETUP SEND 3 - 10

Advanced sending operations

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to
more than one fax number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialled numbers in the same
broadcast.

Press

Search/Speed Dial to help you choose the numbers easily. (To set

up Group dial numbers, see Setting up Groups for Broadcasting on
page 5-3.)

After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.

Menu/Set between each of the numbers. Use

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Enter a number using Speed-Dial, a Group number, Search or

manual dialling using the dial pad.

(Example: Group number)

4

When the LCD displays the fax number or name of the other

party, press

You will be asked to enter the next number.

5

Enter the next number.

(Example: Speed-Dial number)

6

When the LCD displays the fax number or name of the other

party, press

7

After you have entered all the fax numbers, go to Step 8 to start

the broadcast.

8

Press Mono Start.

Menu/Set.

Menu/Set.

3 - 11 SETUP SEND

■ If you did not use up any of the numbers for Groups, access

codes or credit card numbers, you can ‘broadcast’ faxes to
as many as 70 (MFC-215C) or 130 (MFC-425CN) different
numbers.

■ The available memory will vary depending on the types of

jobs in the memory and the number of locations used for
broadcasting. If you broadcast to the maximum numbers
available, you will not be able to use Dual Access and
Delayed fax (MFC-425CN only).

■ Enter the long dialling sequence numbers as you would

normally, but remember that each Speed-Dial number
counts as one number, so the number of locations you can
store becomes limited.

■ If the memory is full, press

more than one page has been scanned, press
to send the portion that is in the memory.

To Stop a Broadcast In Progress

1

For MFC-215C, press Menu/Set, 2, 5.
For MFC-425CN, press

The LCD will display the fax number being dialled.

2

Press Menu/Set.

The LCD will display:

3

Press 1 to Clear.

The LCD will then display the Broadcast job number and

1.Clear 2. Exit.

4

To cancel the Broadcast, press 1.

5

Press Stop/Exit.

Menu/Set, 2, 6.

Stop/Exit to stop the job or if

Mono Start

XXXXXXXX

1.Clear 2.Exit

Overseas Mode

If you are having difficulty sending a fax overseas due to possible

interference on the phone line, we recommend that you turn on the

Overseas Mode. After you send a fax using this feature, the feature

will turn itself off.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

For MFC-215C, press Menu/Set, 2, 2, 4.
For MFC-425CN, press

4

Press ▲ or ▼ to select On (or Off).
Press

Menu/Set.

Menu/Set, 2, 2, 7.

SETUP SEND 3 - 12

Delayed Fax (Monochrome only) (MFC-425CN only)

During the day you can store up to 50 faxes in the memory to be sent
within 24 hours. These faxes will be sent at the time of day you enter
in Step 4.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Press Menu/Set, 2, 2, 3.

4

Press Menu/Set to accept the

displayed time.

—OR—

Enter the time you want the fax to be sent (in 24-hour format).

Press

(For example, enter 19:45 for 7:45 PM.)

The number of pages you can scan into the memory depends

on the amount of data that is printed on each page.

Menu/Set.

Setup Send

3.Delayed Fax

Delayed Batch Transmission (Monochrome only) (MFC-425CN only)

Before sending the delayed faxes, your machine will help you
economize by sorting all the faxes in the memory by destination and
scheduled time. All delayed faxes that are scheduled to be sent at
the same time to the same fax number will be sent as one fax to save
transmission time.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 2, 4.

3

Press ▲ or ▼ to select On (or Off).

Press

4

Press Stop/Exit.

3 - 13 SETUP SEND

Menu/Set.

Setup Send

4.Batch TX

Setup for Polled Transmit (Standard)

(Monochrome only) (MFC-425CN only)

Polled Transmit is when you set up the machine to wait with a

document so another fax machine can retrieve it.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Press Menu/Set, 2, 2, 6.

4

Press ▲ or ▼ to select Standard.
Press

Menu/Set.

Setup for Polled Transmit with Secure Code

(Monochrome only) (MFC-425CN only)

When you choose Polled TX:Secure, anyone who polls the

machine must enter the polling secure code.

1

If it is not illuminated in green, press (Fax).

2

Load your document.

3

Press Menu/Set, 2, 2, 6.

4

Press ▲ or ▼ to select Secure.
Press

5

Enter a four-digit number.
Press

Menu/Set.

Menu/Set.

The document will be stored and can be retrieved from any other
fax machine until you delete the fax in memory by using the
Cancelling a job menu setting. (See Cancelling a waiting job on
page 3-10.)

You can use Secure Polling only with another Brother fax
machine.

SETUP SEND 3 - 14

TX Lock

TX Lock lets you prevent unauthorized access to the machine.
While TX Lock is On the following operations are available:

■ Receiving faxes

■ Fax Forwarding (If Fax Forwarding was already On)

(MFC-425CN only)

■ Remote Retrieval (If Fax Storage was already On)

(MFC-425CN only)

While TX Lock is On the following operations are NOT available:

■ Sending faxes

■ Copy

■ PC printing

■ Scanning

■ PhotoCapture

(MFC-425CN only)

You will not be able to continue to schedule Delayed Faxes or

Polling jobs. However, any pre-scheduled Delayed Faxes will be

sent when you turn TX Lock On, so they won’t be lost.

If you have selected Fax Forwarding or Fax Storage

(

Menu/Set, 2, 5) before you turn TX Lock On, then Fax

Forwarding and Remote Retrieval will continue to work.

3 - 15 SETUP SEND

Setting up the password

If you forget the TX Lock password, please contact your Brother
dealer or Brother for assistance.

1

Press Menu/Set, 2, 0, 1.

2

Enter a 4-digit number for the password.
Press

3

If the LCD shows Verify:, re-enter the password.
Press

Changing the TX Lock password

1

Press Menu/Set, 2, 0, 1.

2

Press ▲ or ▼ to select Set Password.
Press

3

Enter a 4-digit number for the current password.
Press

4

Enter a 4-digit number for a new password.
Press

5

If the LCD shows Verify:, re-enter the password.
Press

Menu/Set.

Menu/Set.

Menu/Set.

Menu/Set.

Menu/Set.

Menu/Set.

Turning TX Lock on

1

Press Menu/Set, 2, 0, 1.

2

Press ▲ or ▼ to select Set TX Lock.
Press

3

Enter the registered 4-digit password.
Press
The machine goes offline and the LCD shows TX Lock Mode.

Menu/Set.

Menu/Set.

SETUP SEND 3 - 16

Turning TX Lock off

1

Press Menu/Set.

2

Enter the registered 4-digit password.

Press

TX lock is automatically turned off.

If you enter the wrong Password, the LCD shows Wrong

Password and stays offline. The machine will stay in TX Lock

Mode until the registered password is entered.

Menu/Set.

Faxing letter size documents from the scanner glass

When documents are letter size, you need to set Scan Glass Size to
letter, if you do not, the side portion of the faxes will be missing.

1

Press Menu/Set, 2, 2, 0.

2

Press ▲ or ▼ to select Letter (or A4).

Press

3

Press Stop/Exit.

Menu/Set.

3 - 17 SETUP SEND

4

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for your machine. You can

choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone)

(with an external or
extension telephone
for models without a
handset)

External TAD

(with an external
answering machine
only)

Manual

(manual receive)
(with an external or

extension telephone
for models without a
handset or with BT Call
Sign)

The machine
automatically answers
every call as a fax.

The machine controls the
line and automatically
answers every call. If the
call is a fax it will receive
the fax. If the call is not a
fax it will ring
(pseudo/double ring) for
you to pick up the call.

The external answering
machine (TAD)
automatically answers
every call.
Voice messages are
stored on the external
TAD. Fax messages are
printed.

You control the phone
line and must answer
every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall socket/phone socket on
the same line. You cannot use the telephone
company’s Voice Mail in this mode.

Use this mode if you have connected an answering
machine to your machine.
The External TAD setting works only with an
external answering machine. Ring Delay does not
work in this setting.

Use this mode if you do not receive many fax
messages, use BT Call Sign, or if you are using a
computer on the same line.

If you answer and hear fax tones, wait until the
machine takes over the call, then hang up. (See
Fax Detect on page 4-4.)

SETUP RECEIVE 4 - 1

To select or change your Receive Mode

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 0, 1.

3

Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or

Manual.

Press

4

Press Stop/Exit.

Menu/Set.

Current Receive Mode

Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl : Manual

Setting the Ring Delay

The Ring Delay sets the number of times the machine rings before it
answers in Fax Only or Fax/Tel mode. If you have extension
phones on the same line as the machine or subscribe to the
telephone company’s BT Call Sign service, keep the Ring Delay
setting of 4.

(See Operation from extension telephones on page A-2 and Fax
Detect on page 4-4.)

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 1.

3

Press ▲ or ▼ to select how many times the line rings before the

machine answers (00 - 04 UK only)(01 - 04 Ireland only).

Press

(If you select 00, the line won’t ring at all.)

4

Press Stop/Exit.

4 - 2 SETUP RECEIVE

Menu/Set.

Setting the F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long

the machine will signal you with its special pseudo/double-ring when

you have a voice call. (If it’s a fax call, the machine prints the fax.)

This pseudo/double-ring happens after the initial ringing from the

phone company. Only the machine rings and no other phones on the

same line will ring with the special pseudo/double-ring. However, you

can still answer the call on any telephone on the same line as the

machine. (See For Fax/Tel mode only on page A-2.)

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 2.

3

Press ▲ or ▼ to select how long the machine will ring to alert you
that you have a voice call (20, 30, 40 or 70 seconds).

Press

4

Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing,

the machine will continue to ring for the set time.

Menu/Set.

SETUP RECEIVE 4 - 3

Fax Detect

When you use this feature, you don’t have to press Mono Start,

Colour Start, or the Fax Receive Code 51 when you answer a

fax call. Selecting On allows the machine to receive fax calls
automatically, even if you lift the handset of an extension or external
phone. When you see Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension phone connected to
another wall socket/phone socket, just replace the handset and your
machine will do the rest.

■ If this feature is set to On, but your machine does not connect

a fax call when you lift an extension or external phone
handset, press the Fax Receive Code

■ If you send faxes from a computer on the same phone line

and the machine intercepts them, set Fax Detect to Off.

■ Selecting Off means you’ll have to activate the machine

yourself by lifting the handset of an external or extension
phone, and then press
machine
—OR—
by pressing
Operation from extension telephones on page A-2.)

51 if you are not at your machine. (See

Mono Start or Colour Start on the

51.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 3.

3

Use ▲ or ▼ to select On (or Off).

Press

4

Press Stop/Exit.

4 - 4 SETUP RECEIVE

Menu/Set.

Printing a reduced incoming fax

(Auto Reduction)

If you choose On, the machine automatically reduces an incoming

fax to fit on one page of A4, Letter or Legal size paper. The machine

calculates the reduction ratio by using the page size of the document

and your Paper Size setting (

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 5.

3

Use ▲ or ▼ to select On (or Off).
Press

4

Press Stop/Exit.

■ Turn on this setting if you receive faxes that are split onto two

■ If left and right margins are cut off, turn on this setting.

Menu/Set.

pages. However, if the document is too long the machine
may still print it on two pages.

Menu/Set, 1, 3).

Setup Receive

5.Auto Reduction

Printing a fax from the memory (MFC-425CN only)

If you have selected Fax Forwarding or Fax Storage (Menu/Set, 2,

5, 1), you can still print a fax from the memory when you are at your

machine. (See Setting Fax Storage on page 6-2.)

1

Press Menu/Set, 2, 5, 3.

2

Press Mono Start.

SETUP RECEIVE 4 - 5

Reception into memory (Monochrome only)

As soon as the paper tray becomes empty during fax reception, the
screen will display No Paper Fed; please put some paper in the
paper tray. (See How to load paper, envelopes and post cards on
page 1-14.)

If the Memory Receive is On at this time...

The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming faxes will also be stored into memory until the memory is
full, following this no further incoming fax calls will be automatically
answered. To print all data put fresh paper in the paper tray and
press

Mono Start or Colour Start.

If the Memory Receive is Off at this time...

The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming fax calls will not be automatically answered until fresh
paper is put in the paper tray. To print the last fax received, put paper
in the paper tray and press

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 6.

3

Use ▲ or ▼ to select On (or Off).

Press

4

Press Stop/Exit.

Menu/Set.

Mono Start or Colour Start.

4 - 6 SETUP RECEIVE

Polling (MFC-425CN only)

Polling is the process of retrieving faxes from another fax machine.

You can use your machine to ‘poll’ other machines, or you can have

someone poll your machine.

Everyone who is involved in Polling needs to set up their fax

machines for Polling. When someone polls your machine to receive

a fax, they pay for the call. If you poll someone’s fax machine to

receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from

falling into the wrong hands while the machine is set up for polling.

You can use Secure Polling only with another Brother fax machine.

Anyone who polls to receive a fax must enter the polling secure code.

Setup for Polling Receive (Standard)

Polling Receive is when you call another fax machine to receive a fax

from it.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 7.

3

Press ▲ or ▼ to select Standard.
Press

4

Enter the fax number you are polling.
Press

Menu/Set.

Mono Start or Colour Start.

SETUP RECEIVE 4 - 7

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the
other party.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 7.

3

Press ▲ or ▼ to select Secure.

Press

4

Enter a four-digit secure code.

This is the same as the security code of the fax machine you are

polling.

5

Press Menu/Set.

6

Enter the fax number you are polling.

7

Press Mono Start or Colour Start.

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 7.

3

Press ▲ or ▼ to select Timer.

Press

4

Enter the time (in 24-hour format) you want to begin polling.

For example, enter 21:45 for 9:45 PM.

5

Press Menu/Set.

6

Enter the fax number you are polling.

Press

The machine makes the polling call at the time you entered.

Menu/Set.

Menu/Set.

Mono Start or Colour Start.

You can set up only one Delayed Polling.

4 - 8 SETUP RECEIVE

Sequential Polling

The machine can request documents from several fax units in a

single operation. You just specify several destinations in Step 5.

Afterwards, a Sequential Polling Report will be printed.

1

If it is not illuminated in green, press (Fax).

2

Press Menu/Set, 2, 1, 7.

3

Press ▲ or ▼ to choose Standard, Secure or Timer.
Press

want.

4

If you selected Standard, go to Step 5.

■ If you selected Secure, enter a four-digit number and press

Menu/Set when the screen displays the setting you

Menu/Set, and then go to Step 5.

■ If you selected Timer, enter the time (in 24-hour format) you

want to begin polling and press
Step 5.

5

Specify the destination fax machines, which you wish to poll by
using Speed-Dial, Search, a Group (see Setting up Groups for
Broadcasting on page 5-3) or the dial pad. You must press

Menu/Set, and then go to

Menu/Set between each location.

6

Press Mono Start or Colour Start.
The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the
polling process.

To cancel all sequential polling receive jobs, press

Menu/Set,

2, 6. (See Cancelling a waiting job on page 3-10.)

SETUP RECEIVE 4 - 9

5

Quick-Dial numbers and

dialling options

Storing numbers for easy dialling

You can set up your machine to do two types of easy dialling:
Speed-Dial and Groups for Broadcasting faxes. When you dial a
quick-dial number, the LCD shows the name, if you stored it, or the
number.

If you lose electrical power, the quick-dial numbers that are in

the memory will not be lost.

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys (
number, and
store 20 Speed-Dial numbers and the MFC-425CN can store 80
numbers.

1

Press Menu/Set, 2, 3, 1.

2

Use the dial pad to enter a two-digit Speed-Dial location number

(01-20 for MFC-215C, 01-80 for MFC-425CN).

(For example, press

Press

3

Enter the phone or fax number (up to 20 digits).

Press

4

Use the dial pad to enter the name (up to 15 characters).

Press

(You can use the

—OR—

Press

5

Go to Step 2 to store another Speed-Dial number.

—OR—

Press

Mono Start or Colour Start). The MFC-215C can

Menu/Set.

Menu/Set.

Menu/Set.

chart on page B-11 to help you enter letters.)

Menu/Set to store the number without a name.

Stop/Exit.

Search/Speed Dial, #, the two-digit

05.)

5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Changing Speed-Dial numbers

If you try to store a Speed-Dial number where a number has already

been stored, the LCD will show the name that has been stored there

(or number) and will ask you to do one of the following:

1

Press 1 to change the stored number.
—OR—
Press

How to change the stored number or name:

■ If you want to change a character, use or to position

■ If you want to erase the whole number or whole name, press

2

Enter a new number.
Press

3

Follow the directions beginning at Step 4 in Storing Speed-Dial
numbers. (See page 5-1.)

2 to exit without making a change.

▲

▲

the cursor under the character you want to change, and then
type over it.

Stop/Exit when the cursor is under the first digit or letter.

The characters above and to the right of the cursor will be
deleted.

Menu/Set.

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2

Setting up Groups for Broadcasting

Groups allow you to send the same fax message to many fax
numbers by pressing only a few keys (
two-digit number, and
fax number as a Speed-Dial number.

Then, you can combine them into a Group. Each Group uses up a
Speed-Dial number. You can have up to six Groups, or you can
assign up to 19 numbers (MFC-215C) or up to 79 numbers
(MFC-425CN) to one large Group.

(See Storing Speed-Dial numbers on page 5-1 and Broadcasting
(Monochrome only) on page 3-11.)

1

Press Menu/Set, 2, 3, 2.

2

Use the dial pad to enter the

two-digit Speed-Dial number where

you want to store the Group.

Press

(For example, press

3

Use the dial pad to enter the Group

number (1 to 6).

Press

(For example, press

Menu/Set.

Menu/Set.

Mono Start). First, you’ll need to store each

07 and Menu/Set.)

1 for Group 1.)

Search/Speed Dial, #, the

Set Quick-Dial

2.Setup Groups

Setup Groups
Speed-Dial? #

Setup Groups
Setup Group:G01

The Group number must be between 1 and 6.

4

To include Speed-Dial numbers in

the Group, press them as follows:

For example, for Speed-Dial

numbers 05 and 09. Press

Search/Speed Dial, 09

5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Search/Speed Dial, 05

. The LCD shows:

Setup Groups
G01:#05#09

#05#09

,

.

5

Press Menu/Set to accept the Speed-Dial numbers for this
Group.

6

Use the dial pad and the chart on page B-11 to enter a name for
the Group.

Press
(For example, type NEW CLIENTS).

7

Press Stop/Exit.
You can print a list of all the Speed-Dial numbers. Group

numbers will be marked in the GROUP column.
(See Printing reports on page 7-3.)

Menu/Set.

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4

Dialling options

For information on how to dial, see How to dial on page 3-1.

Access codes and credit card numbers

Sometimes you may want to choose from several long distance
carriers when you make a call. Rates may vary depending on the time
and destination. To take advantage of low rates, you can store the
access codes or long-distance carriers and credit card numbers as
Speed-Dial numbers. You can store these long dialling sequences by
dividing them and setting them up on separate Speed Dial numbers in
any combination. You can even include manual dialling using the dial
pad. (See Storing Speed-Dial numbers on page 5-1.)

For example, perhaps you have stored ‘555’ on Speed-Dial #03 and
‘7000’ on Speed-Dial #02. If you press

Search/Speed Dial, #02, and Mono Start or Colour Start, you

will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the

number with manual dialling using the dial pad.
For example, to change the number to 555-7001 you could press

Search/Speed Dial, #03 and then press 7001 using the dialling

pad.

Search/Speed Dial, #03,

If you must wait for another dial tone or signal at any point in the

dialling sequence, store a pause in the number by pressing

Redial/Pause. Each key press adds a 3.5-second delay.

Pause

Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialling overseas, you can press
as many times as needed to increase the length of the pause.

5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Redial/Pause

6

Remote Fax Options

(MFC-425CN only)

(Monochrome only)

Setting up Fax Forwarding

When you select Fax Forward, your machine stores the received fax

in the memory. The machine will then dial the fax number you’ve

programmed and forward the fax message.

1

Press Menu/Set, 2, 5, 1.

2

Press ▲ or ▼ to select Fax Forward.
Press
The LCD will ask you to enter the fax number to which faxes will

be forwarded.

3

Enter the forwarding number (up to 20 digits).
Press

4

Press ▲ or ▼ to select Backup
Print:On or Backup Print:Off.

Press

Menu/Set.

Menu/Set.

Fax Forward
Backup Print:On

Menu/Set.

If you select Backup Print:On, the machine will also print the
fax at your machine so you will have a copy if there is a power
failure before it is forwarded.

5

Press Stop/Exit.

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 1

Setting Fax Storage

If you select Fax Storage, your machine stores the received fax in the
memory. You will be able to retrieve fax messages from another
location using the Remote Retrieval commands.

1

Press Menu/Set, 2, 5, 1.

2

Press ▲ or ▼ to select Fax Storage.

Press

3

Press Stop/Exit.

■ If you have set Fax Storage, a backup copy of the received

■ If Fax Storage is turned on when someone sends you a

Menu/Set.

fax will automatically be printed at the machine.

colour fax, it will be received into the memory in
monochrome.

Setting PC Fax Receive (MFC-425CN only)

If you turn on the PC-Fax Receive feature your machine will store received
faxes in memory and send them to your PC automatically. You can then use
your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for
example), your machine will receive and store your faxes in its memory. The
LCD will show the number of stored faxes received, for example:

PC-FAX Msg:001

When you start your PC and the PC-FAX Receiving software runs, your
machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX
Receiving software running on your PC. (For details, see PC-FAX receiving
(MFC-425CN only) in the Software User’s Guide on the CD-ROM.)

If you select

1

Press Menu/Set, 2, 5, 1.

2

Press ▲ or ▼ to select PC Fax Receive.

Press

3

(MFC-425CN only)

Press

Press

6 - 2 REMOTE FAX OPTIONS (MFC-425CN ONLY)

Backup Print:On the machine will also print the fax.

Menu/Set.

▲ or ▼ to select your PC you want to receive to.

Menu/Set.

Make sure that you run PC Fax Receiving. (See Running the
PC-Fax receiving software on your PC in the Software User’s

Guide.)

4

Press ▲ or ▼ to select Backup
Print:On or Backup Print:Off

Press

5

Press Stop/Exit.

■ Before you can set up PC Fax Receive you must install the

■ If you select Backup Print:On, the machine will also print

■ If you get an error message and the machine cannot print the

■ When someone sends you a colour fax, it is received in

Menu/Set.

MFL-Pro Suite software on your PC. Make sure your PC is
connected and turned on. (For details See Brother PC-FAX
software on page 6-1 in Software User’s Guide on the
CD-ROM.)

the fax at your machine so you will have a copy if there is a
power failure before it is sent to the PC.

faxes in memory, you can use this setting to transfer your
faxes to your PC. (For details, see Error messages on page
12-1.)

monochrome by PC Fax Receive.

PC Fax Receive
Backup Print:On

Changing your PC (MFC-425CN only)

1

Press Menu/Set, 2, 5, 1.

2

Press ▲ or ▼ to select PC Fax Receive.
Press

3

To change your PC, press 1.
Press

4

Press ▲ or ▼ to select your PC you want to receive.
Press

5

Press ▲ or ▼ to select Backup
Print:On or Backup Print:Off

Press

6

Press Stop/Exit.
Make sure that you run PC Fax Receiving. (See Running the

PC-Fax receiving software on your PC in the Software User’s
Guide.)

Menu/Set.

Menu/Set.

Menu/Set.

Menu/Set.

xxxxxx

1.Change 2.Exit

PC Fax Receive
Backup Print:On

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 3

Turning off Remote Fax Options

1

Press Menu/Set, 2, 5, 1.

2

Press ▲ or ▼ to select Off.

Press

If you set the remote fax options to Off and received faxes are left in

your machine’s memory, further LCD messages appear after Step 3.

(See Changing Remote Fax Options

3

Press Stop/Exit.

Menu/Set.

on page 6-4.)

Changing Remote Fax Options

If received faxes are left in your machine’s memory when you change from

PC Fax Receive
Storage), the LCD will ask you the following message:

—OR—

■ If you press 1, faxes in the memory will be erased or printed

before the setting changes. If a backup copy has already been
printed it will not be printed again.

■ If you press

and the setting will be unchanged.

to another remote fax option (Fax Forward or Fax

Erase All Doc?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

2, faxes in the memory will not be erased or printed

If received faxes are left in the machine’s memory when you change to PC
Fax Receive from another remote fax option (Fax Forward or Fax
Storage), the LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

■ If you press 1 and Backup Print is set to On, faxes in the

memory will be erased before the setting changes. If you press 1
and Backup Print is set to Off, faxes in the memory will be
sent to your PC before the setting changes.

■ If you press

transferred to your PC and the setting will be unchanged.

6 - 4 REMOTE FAX OPTIONS (MFC-425CN ONLY)

2, faxes in the memory will not be erased or

Setting your Remote Access Code

The remote access code lets you access the Remote Retrieval

features when you are away from your machine. Before you use the

remote access and retrieval features, you have to set up your own

code. The default code is inactive code (--- ).

1

Press Menu/Set, 2, 5, 2.

2

Enter a three-digit code using numbers 0-9 or .
Press

Do not use the same code used for your Fax Receive Code
(
(See Operation from extension telephones on page A-2.)

3

Press Stop/Exit.
You can change your code at any time by entering a new one.

If you want to make your code inactive, press
2 to restore the inactive setting (--- ).

Menu/Set. (The preset ‘ ’ cannot be changed.)

51) or Telephone Answer Code (#51).

Stop/Exit in Step

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 5

Remote Retrieval

You can call your machine from any touch tone telephone or fax
machine, then use the Remote Access Code and remote commands
to retrieve fax messages.

Using your Remote Access Code

1

Dial your fax number from a telephone or another fax machine

using touch tone.

2

When your machine answers, immediately enter your Remote

Access Code (3 digits followed by ).

3

The machine signals if it has received fax messages:

1 long beep

No beeps

4

The machine gives two short beeps to tell you to enter a

command. The machine will hang up if you wait longer than 30

seconds to enter a command. The machine will beep three

times, if you enter an invalid command.

5

Press 90 to reset the machine when you’ve finished.

6

Hang up.

— Fax messages

— No messages

If your machine is set to Manual mode and you want to use the

remote retrieval features, you can access your machine by

waiting about 2 minutes after it starts ringing, and then entering

the Remote Access Code within 30 seconds.

6 - 6 REMOTE FAX OPTIONS (MFC-425CN ONLY)

Remote commands

Follow the commands below to access features when you are away

from the machine. When you call the machine and enter your

Remote Access Code (3 digits followed by ), the system will give

two short beeps and you must enter a remote command.

Remote commands Operation details

Change the Fax Forwarding

95

or Fax Storage settings

1 OFF You can select Off after you have retrieved

or erased all your messages.
2 Fax Forwarding If you hear one long beep, the change has
4 Fax Forwarding number
6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to

3 Erase faxes from the

memory

97 Check the receiving status

1 Fax

98 Change the Receive Mode

1 External TAD
2 Fax/Tel
3 Fax Only

90 Exit Press 90 to exit Remote Retrieval. Wait for

been accepted. If you hear three short beeps,

you cannot change it because the conditions

have not been met (for example, registering a

Fax Forwarding number). You can register

your Fax Forwarding number by entering 4.

(See Changing your Fax Forwarding number

on page 6-8.) Once you have registered the

number, Fax Forwarding will work.

receive stored fax messages. (See page 6-8.)

If you hear one long beep, fax messages

have been erased from the memory.

You can check whether your machine has

received any faxes. If yes, you will hear one

long beep. If no, you will hear three short

beeps.

If you hear one long beep, your change has

been accepted.

the long beep, then replace the handset.

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 7

Retrieving fax messages

You can call your machine from any touch tone phone and have your
fax messages sent to a fax machine.

1

Dial your fax number.

2

When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.

3

As soon as you hear two short beeps, use the dial pad to press

962.

4

Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by

You cannot use and # as dial numbers. However, press # if
you want to store a pause.

5

Hang up after you hear your machine beep. Your machine will
call the other machine, which will then print your fax messages.

## (up to 20 digits).

Changing your Fax Forwarding number

You can change the default setting of your fax forwarding number
from another telephone or fax machine using touch tone.

1

Dial your fax number.

2

When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.

3

When you hear two short beeps, use the dial pad to press 954.

4

Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine where you want your fax
messages forwarded followed by

You cannot use and # as dial numbers. However, press # if
you want to store a pause.

5

Hang up after you hear your machine beep.

6 - 8 REMOTE FAX OPTIONS (MFC-425CN ONLY)

## (up to 20 digits).

7

Printing reports

Fax settings and activity

You need to set up the Transmission Verification Report and Journal
Period in the menu table.

Press
—OR—
Press

Customizing the Transmission Verification Report

You can use the Transmission Verification Report as proof that you
sent a fax. This report lists the time and date of transmission and
whether the transmission was successful (OK). If you select On or
On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than
the job numbers to know which faxes you must send again. Selecting
On+Image or Off+Image will print a section of the fax’s first page
on the report to help you remember.

Menu/Set, 2, 4, 1.

Menu/Set, 2, 4, 2.

When the Verification Report is turned Off or Off+Image, the
Report will only print if there is a transmission error, with NG in
the RESULT column.

1

Press Menu/Set, 2, 4, 1.

2

Press ▲ or ▼ to select Off+Image, On, On+Image or Off.
Press

3

Press Stop/Exit.

Menu/Set.

PRINTING REPORTS 7 - 1

Setting the Journal Period

You can set the machine to print a journal at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off,
you can print the report by following the steps on the next page.

The default setting is Every 50 Faxes.

1

Press Menu/Set, 2, 4, 2.

2

Press ▲ or ▼ to choose an interval.
Press
(If you choose 7 days, the LCD will ask you to choose a day on

which to begin the 7-day countdown.)

3

Enter the time to begin printing in 24-hour format.
Press
(For example: enter 19:45 for 7:45 PM.)

4

Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print

the report at the selected time and then erase all jobs from its
memory. If the machine’s memory becomes full with 200 jobs
before the time you selected has passed, the machine will print
the Journal early and then erase all jobs from memory. If you
want an extra report before it is due to print, you can print it
without erasing the jobs from memory.

Menu/Set.

Menu/Set.

Report Setting

2.Journal Period

If you select Every 50 Faxes, the machine will print the
Journal when the machine has stored 50 jobs.

7 - 2 PRINTING REPORTS

Printing reports

Following reports are available:

1.XMIT Verify

2.Help List

3.Quick-Dial

4.Fax Journal

5.User Settings

6.Network Config

(MFC-425CN only)

Prints a Transmission Verification Report for your
last transmission.

Prints the Help List so you can see at-a-glance
how to quickly program your machine.

Lists names and numbers stored in the
Speed-Dial memory, in numerical order.

Lists information about the last incoming and
outgoing faxes.
(TX means Transmit.) (RX means Receive.)

Lists your settings.

Lists your Network settings.

How to print a report

1

For MFC-215C, press Menu/Set, 5.
For MFC-425CN, press

2

Press ▲ or ▼ to select the report you want.
Press

Menu/Set.

—OR—
Enter the number of the report you want to print.
For example, press

3

Press Mono Start.

Menu/Set, 6.

2 to print the Help List.

PRINTING REPORTS 7 - 3

8

Making copies

Using the machine as a copier

You can use your machine as a copier, making up to 99 copies at a
time.

Enter Copy mode

Before making copies, make sure that (Copy) is illuminated

in green. If it is not, press (
default setting is Fax. You can change the number of seconds or

minutes that the machine stays in Copy mode. (See Setting the
Mode Timer on page 2-4.)

The LCD shows the default copy setting

Copy Ratio

Copy) to enter Copy mode. The

Quality No of Copies

8 - 1 MAKING COPIES

Making a single copy

1

Press (Copy) to illuminate it in green.

2

Load your document.
(See Load documents on page 1-6.)

3

Press Mono Start or Colour Start.
To stop copying, press Stop/Exit.

Making multiple copies

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Mono Start or Colour Start.
(MFC-425CN only) To sort the copies, press the Copy

Options key. (See Changing the temporary copy settings on

page 8-4.)

Stop copying

To stop copying, press Stop/Exit.

MAKING COPIES 8 - 2

Using the Copy Options key

When you want to quickly change the copy settings temporarily for
the next copy, use the
combinations.

Copy Options key

These settings are temporary, and the machine returns to its
default settings 60 seconds after it finishes copying. However if
you have set the Mode Timer to 0 or 30 seconds, the machine
returns to the default settings after the number of seconds that
has been set for mode timer. (See Setting the Mode Timer on
page 2-4.)

You can save the copy settings you use most often by setting
them as default. (See Changing the default copy settings on
page 8-13.)

Copy Options key. You can use different

8 - 3 MAKING COPIES

Changing the temporary copy settings

Use the Copy Options key to quickly set the following copy
settings temporarily for the next copy.

Press
Copy
Options

Menu Selections Options Factory

Setting

select select

Quality Fast/Normal/Best Normal 8-5
Enlarge/Reduce 50%/69%/78%/83%/

93%/97%/100%/
104%/142%/186%/
198%/200%/
Custom(25-400%)

Paper Type Plain/Inkjet/

Glossy/
Transparency

Paper Size Letter/Legal/

A4/A5/
10(W) x 15(H)cm

Brightness - + - + 8-8

Stack/Sort

(MFC-425CN only)

Page Layout

(MFC-425CN only)

No. of Copies No. of Copies:01

Stack/Sort Stack 8-9

Off(1 in 1)/
2 in 1 (P)/
2 in 1 (L)/
4 in 1 (P)/
4 in 1 (L)/
Poster(3 x 3)

(01-99)

100% 8-6

Plain 8-7

A4 8-8

Off
(1 in 1)

01

Page

8-10

After you choose your settings by pressing
shows Set temporarily.

Press

Mono Start or Colour Start if you’re finished choosing

settings.
—OR—
Press

▲ or ▼ to select more settings.

Menu/Set, the LCD

MAKING COPIES 8 - 4

Increasing copy speed or quality

You can select the copy quality. The default setting is Normal.

Normal Recommended mode for ordinary printouts. Good

copy quality with adequate copy speed.

Fast Fast copy speed and lowest ink consumption. Use

FAST to save time (document to be proof-read, large
documents or many copies).

Best Use this mode to copy precise images such as

photographs. BEST uses the highest resolution and
slowest speed.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Quality.
Press

5

Press ▲ or ▼ to choose the copy quality (Fast, Normal or
Best).

Press

6

Press Mono Start or Colour Start.

Menu/Set.

Menu/Set.

8 - 5 MAKING COPIES

Enlarging or reducing the image copied

You can select the following enlargement or reduction ratios.
Custom(25-400%) allows you to enter a ratio from 25% to 400%.

Press Copy Options

and or to select

Enlarge/Reduce

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Enlarge/Reduce.
Press

Menu/Set.

Custom(25-400%)

200%

198% 10x15cm→A4

186% 10x15cm→LTR

142% A5→A4

104% EXE→LTR

100%

97% LTR→A4

93% A4→LTR

83%

78%

69% A4→A5

50%

MAKING COPIES 8 - 6

5

Press ▲ or ▼ to select the enlargement or reduction ratio you
want.

Press
—OR—
You can select Custom(25-400%) and press
Use the dial pad to enter an enlargement or reduction ratio from

25% to 400%.
Press
(For example, press

6

Press Mono Start or Colour Start.
(MFC-425CN only) Page layout options are not available with

Enlarge/Reduce.

Setting paper type

If you are copying on special paper, be sure to select the type of
paper you are using so you will get the best print quality.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Paper Type.
Press

5

Press ▲ or ▼ to select the type of paper you are using (Plain,
Inkjet, Glossy or Transparency).

Press

6

Press Mono Start or Colour Start.

Menu/Set.

Menu/Set.

Menu/Set.

5 3 to enter 53%.)

Menu/Set.

Menu/Set.

You can change the default Paper Type setting at any time.
(See Setting the Paper Type on page 2-4.)

8 - 7 MAKING COPIES

Setting paper size

If copying on paper other than A4 size, you will need to change the
paper size setting.

You can copy on Letter, Legal, A4, A5 or
Photo Card (10 (W) cm x 15 (H) cm) paper.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Paper Size.
Press

5

Press ▲ or ▼ to select the size of paper you are using
(Letter, Legal, A4, A5 or 10(W) x 15(H)cm).

Press

6

Press Mono Start or Colour Start.

Adjusting brightness

You can adjust the copy brightness to make copies darker or lighter.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Brightness.
Press

5

Press ▲ to make a lighter copy.
—OR—
Press
Press

6

Press Mono Start or Colour Start.

Menu/Set.

Menu/Set.

Menu/Set.

▼ to make a darker copy.

Menu/Set.

MAKING COPIES 8 - 8

Sorting copies using the ADF (MFC-425CN only)

You can sort multiple copies. Pages will be stacked in the order 321,
321, 321, and so on.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Stack/Sort.
Press

5

Press ▲ or ▼ to select Sort.
Press

6

Press Mono Start or Colour Start.

Menu/Set.

Menu/Set.

8 - 9 MAKING COPIES

Making N in 1 copies or a poster (Page Layout) (MFC-425CN only)

You can reduce the number of pages for copies by using the N in 1
copy feature. This allows you to copy two or four pages onto one
page, allowing you to save paper. It is also possible to create a
poster. When you use the Poster feature your machine divides your
document into sections, then enlarges the sections so you can
assemble them into a poster. If you want to make a poster, use the
scanner glass.

■ Please make sure Paper Size is set to A4.

■ You can use N in 1 copy feature with 100% copy size only.

■ (P) means Portrait and (L) means Landscape.

1

Press (Copy) to illuminate it in green.

2

Load your document.

3

Use the dial pad to enter the number of copies you want
(up to 99).

4

Press Copy Options and ▲ or ▼ to select Page Layout.
Press

5

Press ▲ or ▼ to select 2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L), Poster(3 x 3).

Press

6

Press Mono Start or Colour Start (Single copies only) to
scan the document.

7

If you are making a poster or placed
the document in the ADF, the
machine scans the page and starts
printing.

If you are using the scanner glass:

8

After the machine scans the page,
LCD shows:

Press

Menu/Set.

Menu/Set.

1 to scan the next page.

Next Page?

1.Yes 2.No

MAKING COPIES 8 - 10

9

Put the next document on the
scanner glass.

Press
Repeat Steps 8 and 9 for each page of the layout.

10

After all the pages of the document have been scanned,
press

If Glossy has been selected in the Paper Type setting for N in
1 copies, the machine will print the images as if Plain paper had
been selected.

■ If you are producing multiple colour copies, N in 1 copies are

■ For Poster copies, you cannot make more than one copy.

Menu/Set.

2 to end.

not available.

Set Next Page
Then Press Set

8 - 11 MAKING COPIES

Place each page face down in the direction and sequence shown
below.

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3X3)

You can make a poster
size copy of a
photograph.

MAKING COPIES 8 - 12

Changing the default copy settings

You can save the copy settings you use most often by setting them
as default. These settings will remain until you change them again.

Increasing copy speed or quality

1

Press Menu/Set, 3, 1.

2

Press ▲ or ▼ to select Normal, Best or Fast.
Press

3

Press Stop/Exit.

Adjusting brightness

1

Press Menu/Set, 3, 2.

2

Press ▲ to make a lighter copy.
—OR—
Press
Press

3

Press Stop/Exit.

Menu/Set.

▼ to make a darker copy.

Menu/Set.

Adjusting contrast

You can change the contrast to help an image look sharper and more
vivid.

1

Press Menu/Set, 3, 3.

2

Press ▲ to increase the contrast.
—OR—
Press
Press

3

Press Stop/Exit.

8 - 13 MAKING COPIES

▼ to decrease the contrast.

Menu/Set.