Brother MFC-425CN, MFC-215C User Manual

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USER’S GUIDE

MFC-215C

MFC-425CN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-215C and MFC-425CN (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage	Do not handle the plug with wet
electrodes inside the machine.	hands. Doing this might cause
Before you clean the machine,	an electrical shock.
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.

To prevent injuries, be careful	To prevent injuries, be careful
not to put your hands on the	not to touch the area shaded in
edge of the machine under the	the illustration.
scanner cover.

When you move the machine, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the machine by holding the scanner cover.

Most of the illustrations in this User’s Guide show the MFC-215C.

iii

WARNING

■Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket.

Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

■This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2.Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3.Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Choosing a location

Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C.

Caution

■Avoid placing your machine in a high-traffic area.

■Avoid placing your machine on the carpet.

■Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.

■Do not connect your machine to electrical sockets controlled by wall switches or automatic timers.

■Disruption of power can wipe out information in the machine’s memory.

■Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■Avoid interference sources, such as speakers or the base units of cordless phones.

Quick Reference Guide

Sending Monochrome

Faxes

Automatic Transmission Sending from the ADF

(MFC-425CN only)

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Enter the fax number using Speed-Dial, Search or the dial pad.

4 Press Mono Start.

Sending from the scanner glass

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Enter the fax number using Speed-Dial, Search or the dial pad.

4 Press Mono Start.

The MFC starts scanning the first page.

Next Page? 1.Yes 2.No(Dial)

5 Press 2 to begin dialling.

—OR—

Press 1 to send more than one page and go to step 6.

6 Place the next page on the scanner glass.

Press Menu/Set.

The MFC starts scanning.

(Repeat step 5 and 6 for each additional page.)

7 Press 2 to begin dialling.

Storing numbers

Storing Speed-Dial numbers

1 Press Menu/Set, 2, 3, 1.

2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set.

3 Enter a number (up to 20 digits), and then press

Menu/Set.

4 Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set.

5 Press Stop/Exit.

Dialling operations

Speed-Dialling

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number.

4 Press Mono Start or Colour Start.

Using Search

1 If it is not illuminated in green, press (Fax).

2 Load your document.

3 Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

4 Press ▲ or

▲ to search the

memory.

5 Press Mono Start or Colour Start.

Making copies

1 Press (Copy) to illuminate it in green.

2 Load your document.

3 Press Mono Start or Colour Start.

vii

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide that is on the CD-ROM.

PC-Fax Receiving and Network are not available for MFC-215C.

To view Documentation (For Windows®)

From the Start menu, select Brother, MFL Pro Suite MFC-XXXX

(Where XXXX is your model name) from the Programs Group, and then select User’s Guide.

—OR—

1 Turn on your PC. Insert the Brother CD-ROM labelled Windows® into your CD-ROM drive.

If the model name screen appears, click your model name.

If the language screen appears, click your language.

The CD-ROM main menu will appear.

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM.

4 Click Documentation.

viii

5 Click the documentation you want to read.

■Quick Setup Guide: Setup and Software Installation Instructions

■User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (MFC-425CN only)

■PaperPort® User’s Guide: Document Management Software

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide:

■Scanning on page 2-1

(For Windows® 98/98SE/Me/2000 Professional and Windows® XP)

■ControlCenter2 on page 3-1

(For Windows® 98/98SE/Me/2000 Professional and Windows® XP)

■Network Scanning (MFC-425CN only) on page 4-1

PaperPort® User’s Guide

■ Instructions for scanning directly from ScanSoft® PaperPort®

To view Documentation (For Macintosh®)

1 Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The following window will appear.

(Mac OS® X)

Double-click the Documentation icon.

The select Language screen appears, double-click your language.

Click the documentation you want to read.

■Quick Setup Guide: Setup and Software Installation Instructions

■User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide (MFC-425CN only)

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide:

■Scanning on page 9-1

(For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater)

■ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1

■Network Scanning (MFC-425CN only) (For Mac OS® X 10.2.4 or greater) on page 11-1

Presto!® PageManager® User’s Guide

■ Instructions for scanning directly from Presto!® PageManager®

1	Introduction ..........................................................................	1-1
	Using this Guide ...............................................................	1-1
	Finding information .....................................................	1-1
	Symbols used in this Guide ........................................	1-1
	Control panel overview .....................................................	1-2
	Turning the machine to Power Save condition ...........	1-4
	Power Save Setting ....................................................	1-5
	Load documents ...............................................................	1-6
	Using the ADF (Automatic Document Feeder)
	(MFC-425CN only) .................................................	1-6
	Using the scanner glass .............................................	1-8
	About paper ......................................................................	1-9
	Recommended Paper.................................................	1-9
	Handling and using special paper ............................	1-10
	Paper type and size for each operation................	1-11
	Paper weight, thickness and capacity ..................	1-12
	Paper capacity of the output paper tray ..............	1-12
	Printable area .......................................................	1-13
	How to load paper, envelopes and post cards .........	1-14
	To load paper or other media ...............................	1-14
	To load envelopes ................................................	1-16
	To load post cards................................................	1-17
	About fax machines ........................................................	1-18
	Custom features .......................................................	1-18
	Do you have BT’s Call Minder on the
	phone line?.......................................................	1-18
	Why should there be problems?...........................	1-18
	How can you avoid possible problems? ...............	1-18
	Fax tones and handshake ........................................	1-19
	ECM (Error Correction Mode)...................................	1-20

2	Getting started .....................................................................	2-1
	Initial Setup.......................................................................	2-1
	Setting the Date and Time..........................................	2-1
	Setting Tone or Pulse dialling mode...........................	2-1
	Setting the Station ID..................................................	2-2
	Setting the Phone Line Type ......................................	2-3
	PBX and TRANSFER .............................................	2-3
	General Setup ..................................................................	2-4
	Setting the Mode Timer ..............................................	2-4
	Setting the Paper Type...............................................	2-4

	Setting the Paper Size ................................................	2-5
	Setting the Ring Volume .............................................	2-5
	Setting the Beeper Volume.........................................	2-5
	Setting the Speaker Volume .......................................	2-6
	Turning on Automatic Daylight Savings Time.............	2-6
	Setting the LCD Contrast............................................	2-6
3	Setup Send ...........................................................................	3-1
	How to enter Fax mode ....................................................	3-1
	How to dial ........................................................................	3-1
	Manual dialling............................................................	3-1
	Speed-Dialling ............................................................	3-2
	Search ........................................................................	3-2
	Fax Redial...................................................................	3-2
	How to Fax........................................................................	3-3
	Colour fax transmission ..............................................	3-3
	Faxing from the ADF (MFC-425CN only) ...................	3-3
	Faxing from the scanner glass....................................	3-4
	Automatic transmission...............................................	3-5
	Manual transmission...................................................	3-5
	Basic sending operations..................................................	3-6
	Sending faxes using multiple settings.........................	3-6
	Contrast ......................................................................	3-6
	Fax Resolution............................................................	3-7
	Dual Access (Monochrome only)................................	3-8
	Real Time Transmission .............................................	3-9
	Checking job status ..................................................	3-10
	Cancelling a fax in progress .....................................	3-10
	Cancelling a waiting job ............................................	3-10
	Advanced sending operations ........................................	3-11
	Broadcasting (Monochrome only).............................	3-11
	Overseas Mode ........................................................	3-12
	Delayed Fax (Monochrome only)
	(MFC-425CN only) ...............................................	3-13
	Delayed Batch Transmission
	(Monochrome only) (MFC-425CN only) ...............	3-13
	Setup for Polled Transmit (Standard)
	(Monochrome only) (MFC-425CN only) ...............	3-14
	Setup for Polled Transmit with Secure Code
	(Monochrome only) (MFC-425CN only) ...............	3-14
	TX Lock ....................................................................	3-15
	Setting up the password .......................................	3-16
	Changing the TX Lock password..........................	3-16
	Turning TX Lock on ..............................................	3-16

xii

	Turning TX Lock off ..............................................	3-17
	Faxing letter size documents from the scanner
	glass .....................................................................	3-17
4	Setup Receive ......................................................................	4-1
	Basic receiving operations................................................	4-1
	Choosing the Receive Mode ......................................	4-1
	To select or change your Receive Mode ................	4-2
	Setting the Ring Delay ...............................................	4-2
	Setting the F/T Ring Time (Fax/Tel mode only)..........	4-3
	Fax Detect ..................................................................	4-4
	Printing a reduced incoming fax
	(Auto Reduction) ....................................................	4-5
	Printing a fax from the memory (MFC-425CN only) ..........	4-5
	Reception into memory
	(Monochrome only) ................................................	4-6
	Polling (MFC-425CN only)..........................................	4-7
	Secure Polling ........................................................	4-7
	Setup for Polling Receive (Standard) .....................	4-7
	Setup for Polling Receive with Secure Code..........	4-8
	Setup Delayed Polling Receive ..............................	4-8
	Sequential Polling...................................................	4-9
5	Quick-Dial numbers and dialling options ..........................	5-1
	Storing numbers for easy dialling .....................................	5-1
	Storing Speed-Dial numbers ......................................	5-1
	Changing Speed-Dial numbers ..................................	5-2
	Setting up Groups for Broadcasting ...........................	5-3
	Dialling options .................................................................	5-5
	Access codes and credit card numbers......................	5-5
	Pause .........................................................................	5-5
6	Remote Fax Options (MFC-425CN only)
	(Monochrome only) .............................................................	6-1
	Setting up Fax Forwarding .........................................	6-1
	Setting Fax Storage....................................................	6-2
	Setting PC Fax Receive (MFC-425CN only) ..............	6-2
	Changing your PC (MFC-425CN only) ...................	6-3
	Turning off Remote Fax Options ................................	6-4
	Changing Remote Fax Options ..................................	6-4
	Setting your Remote Access Code.............................	6-5
	Remote Retrieval..............................................................	6-6
	Using your Remote Access Code...............................	6-6
	Remote commands ....................................................	6-7

xiii

	Retrieving fax messages ............................................	6-8
	Changing your Fax Forwarding number .....................	6-8
7	Printing reports ....................................................................	7-1
	Fax settings and activity ...................................................	7-1
	Customizing the Transmission Verification Report ...........	7-1
	Setting the Journal Period ..........................................	7-2
	Printing reports ...........................................................	7-3
	How to print a report ...............................................	7-3
8	Making copies ......................................................................	8-1
	Using the machine as a copier .........................................	8-1
	Enter Copy mode........................................................	8-1
	Making a single copy ..................................................	8-2
	Making multiple copies ...............................................	8-2
	Stop copying ...............................................................	8-2
	Using the Copy Options key ............................................	8-3
	Changing the temporary copy settings .......................	8-4
	Increasing copy speed or quality ............................	8-5
	Enlarging or reducing the image copied .................	8-6
	Setting paper type ..................................................	8-7
	Setting paper size...................................................	8-8
	Adjusting brightness ...............................................	8-8
	Sorting copies using the ADF
	(MFC-425CN only) .............................................	8-9
	Making N in 1 copies or a poster
	(Page Layout) (MFC-425CN only)....................	8-10
	Changing the default copy settings.................................	8-13
	Increasing copy speed or quality ..............................	8-13
	Adjusting brightness .................................................	8-13
	Adjusting contrast .....................................................	8-13
	Adjusting colour saturation .......................................	8-14
	Legal limitations ..............................................................	8-15
9	Walk-Up PhotoCapture Center™ .........................................	9-1
	Introduction .......................................................................	9-1
	PhotoCapture Center™ requirements .....................	9-2
	Getting started ..................................................................	9-3
	Printing the Index (Thumbnails)........................................	9-5
	Printing images .................................................................	9-6
	DPOF printing .............................................................	9-8
	Changing the default settings .....................................	9-9
	Increasing print speed or quality.............................	9-9
	Setting the paper & size .........................................	9-9

xiv

	Adjusting brightness .............................................	9-10
	Adjusting contrast .................................................	9-10
	Colour enhancement (MFC-425CN only) .............	9-10
	Cropping...............................................................	9-12
	Borderless ............................................................	9-12
	Scan to Card (MFC-425CN only) ...................................	9-13
	Changing the default quality .....................................	9-14
	Changing the default black & white file format .........	9-14
	Changing the default colour file format.....................	9-14
	Understanding the Error Messages................................	9-15
	Using PhotoCapture Center™ from your PC...................	9-15
10	Software and Network features ........................................	10-1
11	Important information .......................................................	11-1
	For your safety..........................................................	11-1
	LAN connection (MFC-425CN only) .........................	11-1
	International ENERGY STAR®
	Compliance Statement .........................................	11-1
	EU Directive 2002/96/EC and EN50419...................	11-2
	Important safety instructions.....................................	11-2
	Trademarks ..............................................................	11-4
12	Troubleshooting and routine maintenance .....................	12-1
	Troubleshooting ..............................................................	12-1
	Error messages ........................................................	12-1
	Document jams (MFC-425CN only) .........................	12-5
	Document is jammed in the top of the
	ADF unit. ..........................................................	12-5
	Document is jammed inside the ADF unit. ...........	12-5
	Printer jam or paper jam ...........................................	12-6
	Paper is jammed inside the paper tray .................	12-6
	Paper is jammed inside the machine ...................	12-7
	If you are having difficulty with your machine ...........	12-9
	How to change LCD language
	(For Czech and Hungarian only) ........................	12-14
	Setting Dial Tone detection ....................................	12-14
	Compatibility ...........................................................	12-14
	How to improve print quality .........................................	12-15
	Cleaning the print head ..........................................	12-15
	Checking the print quality .......................................	12-16
	Checking the printing alignment .............................	12-18
	Checking the ink volume ..............................................	12-19
	Packing and shipping the machine ...............................	12-20

	Routine maintenance....................................................	12-23
	Cleaning the scanner..............................................	12-23
	Cleaning the machine printer platen .......................	12-24
	Cleaning the Paper Pick-up Roller..........................	12-25
	Replacing the ink cartridges ...................................	12-26
A	Appendix A ..........................................................................	A-1
	Telephone services..........................................................	A-1
	BT Call Sign (For U.K. Only)......................................	A-1
	To enable the machine to work with
	BT Call Sign (Only with your external phone) ..........	A-1
	Advanced receiving operations........................................	A-2
	Operation from extension telephones........................	A-2
	For Fax/Tel mode only...............................................	A-2
	Fax/Tel mode in the power save condition ................	A-2
	Using a cordless external handset.............................	A-3
	Changing the remote codes.......................................	A-3
	Connecting an external device to your machine..............	A-4
	Connecting an external telephone .............................	A-4
	Connecting an external telephone answering
	device (TAD)..........................................................	A-5
	Sequence ..............................................................	A-5
	Connections...........................................................	A-6
	Recording outgoing message (OGM)
	on an external TAD............................................	A-7
	Using extension telephones (For U.K. only) ..........	A-8
	Multi-line connections (PBX)....................................	A-10
	If you are installing the machine to work
	with a PBX .......................................................	A-10
	Custom features on your phone line........................	A-10
B	Appendix B ..........................................................................	B-1
	On-screen programming..................................................	B-1
	Menu table .................................................................	B-1
	Memory storage.........................................................	B-1
	Navigation keys ...............................................................	B-2
	Entering Text ...........................................................	B-11
	Inserting spaces ..................................................	B-11
	Making corrections ..............................................	B-11
	Repeating letters .................................................	B-11
	Special characters and symbols .........................	B-12

xvi

G	Glossary ..............................................................................	G-1
S	Specifications ......................................................................	S-1
	Product description ...........................................................	S-1
	General.............................................................................	S-1
	Print media .......................................................................	S-3
	Copy .................................................................................	S-4
	PhotoCapture Center........................................................	S-5
	Fax....................................................................................	S-6
	Scanner ............................................................................	S-7
	Printer ...............................................................................	S-8
	Interfaces..........................................................................	S-8
	Computer requirements....................................................	S-9
	Consumable items..........................................................	S-10
	Network (LAN) (MFC-425CN only) .................................	S-11
	Index ......................................................................................	I-1
	Remote Retrieval Access card (MFC-425CN only) ..........	R-1

xvii

1 Introduction

Using this Guide

Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold	Bold typeface identifies specific keys on the machine
	control panel.
Italics	Italicized typeface emphasizes an important point or
	refers you to a related topic.

Courier New Courier New type face identifies the messages on the LCD of the machine.

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the machine.

1 - 1 INTRODUCTION

Control panel overview

1Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

2Tel/R

This key is used to have a telephone conversation after picking up the external handset in F/T pseudo-ringing.

Also, use this key to transfer a call to another extension when it is connected to a PBX.

3Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

4Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

5 Mode keys:

PhotoCapture

Lets you access the PhotoCapture Center™ mode.

Copy

Lets you access Copy mode.

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

6Copy Options

You can quickly and easily select temporary settings for copying.

7Fax Resolution

Sets the resolution when you send a fax.

8 Mono Start

Lets you start sending faxes or make copies in black and white.

Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).

INTRODUCTION 1 - 2

9 Colour Start

Lets you start sending faxes or make copies in full colour.

Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).

< Stop/Exit

Stops an operation or exits from the menu.

ANavigation keys: Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the machine.

When using the speaker or during ringing in fax mode, you can press these keys to adjust the volume.

▲ Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.

▲

Press to scroll backward to a menu selection.

▲ or ▼

Press to scroll through the menus and options.

BLiquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your machine. The LCD examples in this guide are for models with a two-line display. There may be slight differences between the examples provided and models with a one-line display.

C Power Save

You can turn the machine to power save condition.

1 - 3 INTRODUCTION

Turning the machine to Power Save condition

When the machine is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the machine will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-5. The delayed faxes that have been set up will be sent (MFC-425CN only). You can even retrieve faxes using Remote Retrieval if you are away from your machine (MFC-425CN only). If you want to do other operations, you must turn the machine back on.

Turning the machine to Power Save condition

Press and hold down the Power Save	Shutting Down
key until the LCD shows:
The LCD light will go off.
Turning the machine to Power Save condition off
Press and hold down the Power Save	Please Wait
key until the LCD shows:

The LCD will show the date and time (Fax mode).

Even if you turned the machine off, it will periodically clean the print head to preserve print quality.

If you unplug the AC power cord, no machine operations will be available.

You can turn the machine Off by customizing the Power Save

key as shown next page. In this Off mode, no machine operation will be available. (See Power Save Setting on page 1-5.)

The external telephone is always available.

INTRODUCTION 1 - 4

Power Save Setting

You can customize the machine’s Power Save key. The default mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not

want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off. (See Turning the machine to Power Save condition on page 1-4.)

1 Press Menu/Set, 1, 6.

2 Press ▲ or ▼ to select Off (or On).

3 Press Menu/Set.

4 Press Stop/Exit.

(For MFC-425CN)

On/Off Setting	Receive Mode	Available Operations

Fax Receive:On	Fax Only	Fax Receive, Fax Detect, Delayed Fax,
(default)	External TAD	Remote Fax Option, Remote Retrieval:
		■ You cannot receive a fax with Mono Start or
		Colour Start.
		■ Delayed Fax and Remote Fax Option should
		be set before you switch off the machine.

	Manual	Delayed Fax, Fax Detect:
	Fax/Tel*	■ You cannot receive a fax with Mono Start or
		Colour Start.
		■ * You cannot receive a fax automatically
		even if you have set the receive mode to
		Fax/Tel.
		■ Delayed Fax should be set before you switch
		off machine.

Fax Receive:Off	—	No machine operations will be available.

(For MFC-215C)

On/Off Setting	Receive Mode	Available Operations

Fax Receive:On	Fax Only	Fax Receive, Fax Detect:
(default)	External TAD	■ You cannot receive a fax with Mono Start or
		Colour Start.

	Manual	Fax Detect:
	Fax/Tel*	■ You cannot receive a fax with Mono Start or
		Colour Start.
		■ * You cannot receive a fax automatically
		even if you have set the receive mode to
		Fax/Tel.

Fax Receive:Off	—	No machine operations will be available.

1 - 5 INTRODUCTION

Load documents

You can send a fax, make copies, and scan from the ADF (Automatic Document Feeder) or from the scanner glass.

Using the ADF (Automatic Document Feeder) (MFC-425CN only)

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (80 g/m2) paper and always fan the pages before putting them in the ADF.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on

page 1-8.)

■Make sure documents written with ink are completely dry.

■Documents to be faxed must be from 147 to 216 mm wide and 147 to 356 mm long.

INTRODUCTION 1 - 6

1 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the

feed roller.

Adjust the paper guides to fit the width of your documents.

Unfold the ADF Document Output Support Flap.

ADF Document

Output Support Flap

DO NOT pull on the document while it is feeding.

To use the ADF, the scanner glass must be empty.

1 - 7 INTRODUCTION

Using the scanner glass

You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 216 mm wide and 297 mm long. To use the scanner glass, the ADF must be empty.

1 Lift the document cover.

Place documents face down on the

Scanner Glass

2 Using the document guidelines on the left, center the document face down on the scanner glass.

3 Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it.

INTRODUCTION 1 - 8

About paper

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before purchasing large quantities.

For best results, use the recommended paper.

■When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2).

■When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.

■When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

■Avoid touching the printed surface of the paper immediately after printing. The surface may not be completely dry and may stain your fingers.

Recommended Paper

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother Paper

Paper Type	Item

A4 Plain	BP60PA

A4 Glossy	BP60GLA

A4 Inkjet (Photo Matte)	BP60MA

10 x 15 cm Glossy	BP60GLP

1 - 9 INTRODUCTION

Handling and using special paper

■Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

■Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Do not use paper:

■ that is damaged, curled, wrinkled, or irregularly shaped

2 mm or longer

■that is extremely shiny or highly textured

■that was previously printed by a printer

■that cannot be arranged uniformly when stacked

■that is made with a short grain

INTRODUCTION 1 - 10

INTRODUCTION 11 - 1

Paper type and size for each operation

Paper Type	Paper Size				Usage

			Fax	Copy		PhotoCapture	Printer

Cut Paper	Letter	216 x 279 mm (8 1/2" x 11")	Yes	Yes		Yes	Yes
	A4	210 x 297 mm (8.3" x 11.7")	Yes	Yes		Yes	Yes
	Legal	216 x 356 mm (8 1/2" x 14")	Yes	Yes		-	Yes
	Executive	184 x 267 mm (7 1/4" x 10 1/2")	-	-		-	Yes
	JIS B5	182 x 257 mm (7.2" x 10.1")	-	-		-	Yes
	A5	148 x 210 mm (5.8" x 8.3")	-	Yes		-	Yes
	A6	105 x 148 mm (4.1" x 5.8")	-	-		-	Yes

Cards	Photo	102 x 152 mm (4" x 6")	-	Yes		Yes	Yes
	Photo L	89 x 127 mm (3 1/2" x 5")	-	-		-	Yes
	Photo 2L	127 x 178 mm (5" x 7")	-	-		Yes	Yes
	Index Card	127 x 203 mm (5" x 8")	-	-		-	Yes
	Post Card 1	100 x 148 mm (3.9" x 5.8")	-	-		-	Yes
	Post Card 2	148 x 200 mm (5.8" x 7.9")	-	-		-	Yes
	(Double)

Envelopes	C5 Envelope	162 x 229 mm (6.4" x 9")	-	-		-	Yes
	DL Envelope	110 x 220 mm (4.3" x 8.7")	-	-		-	Yes
	COM-10	105 x 241 mm (4 1/8" x 9 1/2")	-	-		-	Yes
	Monarch	98 x 191 mm (3 7/8" x 7 1/2")	-	-		-	Yes
	JE4 Envelope	105 x 235 mm (4.1" x 9.3")	-	-		-	Yes

Transparencies	Letter	216 x 279 mm (8 1/2" x 11")	-	Yes		-	Yes
	A4	210 x 297 mm (8.3" x 11.7")	-	Yes		-	Yes

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of sheets

Cut Paper	Plain Paper	64 to 120 g/m2	0.08 to 0.15 mm	100*
		(17 to 32 lb)	(0.003" to 0.006")

	Inkjet Paper	64 to 200 g/m2	0.08 to 0.25 mm	20
		(17 to 53 lb)	(0.003" to 0.01")

	Glossy Paper	Up to 220 g/m2	Up to 0.25 mm	20
		(Up to 58 lb)	(Up to 0.01")

Cards	Photo Card	Up to 240 g/m2	Up to 0.28 mm	20
		(Up to 64 lb)	(Up to 0.01")

	Index Card	Up to 120 g/m2	Up to 0.15 mm	30
		(Up to 32 lb)	(Up to 0.006")

	Post Card	Up to 200 g/m2	Up to 0.23 mm	30
		(Up to 53 lb)	(Up to 0.01")

Envelopes		75 to 95 g/m2	Up to 0.52 mm	10
		(20 to 25 lb)	(Up to 0.02")

Transparencies		-	-	10

*Up to 50 sheets for Legal size paper (80 g/m2).

*Up to 100 sheets of 80 g/m2.

Paper capacity of the output paper tray

Output Paper

Tray

Up to 25 sheets of 80 g/m2 (A4)

■Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.

■Legal paper cannot be stacked on the output paper tray.

INTRODUCTION 1 - 12

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

Cut Sheet Paper			Envelopes
3	4	3		4

1 1

			2			2


		■ unprintable area

	1Top	2Bottom		3Left	4Right

Cut Sheet	3 mm	3 mm		3 mm	3 mm
	(0 mm)*1	(0 mm)*1		(0 mm)*1	(0 mm)*1
Envelopes	12 mm	24 mm		3 mm	3 mm

*1 When you set the Borderless feature to On.

Printable area depends on the Printer driver settings.

The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.

1 - 13 INTRODUCTION

How to load paper, envelopes and post cards

To load paper or other media

1 Pull the paper tray completely out of the machine and remove

the output paper tray.

Output Paper Tray

2 Press and slide the paper side guide to fit the paper width.

Paper Side Guide

3 Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

INTRODUCTION 1 - 14

4 Fan the stack of paper well to avoid paper jams and mis-feeds.

5 Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum paper mark.

Maximum Paper Mark

■Make sure the paper side guides touch the sides of the paper.

■Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

6 Put the output paper tray back on and push the paper tray firmly back into the machine.

1 - 15 INTRODUCTION

To load envelopes

■Use envelopes that weigh from 75-95 g/m2.

■Some envelopes require margin settings in the application. Make sure you do a test print first.

To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.

DO NOT USE ENVELOPES:

■that are of a baggy construction

■that are embossed (have raised writing on them)

■that have clasps on them

■that are not sharply creased

■that are preprinted on the inside

■ Glue	■ Rounded	■ Double flap	■ Triangular
	flap		flap

How to load envelopes

1 Before loading, press the corners and sides of the envelopes to make them as flat as possible.

If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time.

INTRODUCTION 1 - 16

2 Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes.

If you have problems when printing on envelopes, try the following suggestions:

Open the envelope flap.

Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

Adjust the size and margin in your application.

To load post cards

1 Raise the paper stop and insert the post cards into the paper tray. Slide the paper side guide to fit the width of the post cards.

1 - 17 INTRODUCTION

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

If you have Call Minder on the phone line where you will install your new machine, there is a strong possibility that Call Minder and the machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the machine and Call Minder will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Call Minder is set to answer after two rings and your machine is set to answer after four, Call Minder will stop your machine from receiving faxes.

If you set Call Minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call Minder nor the machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Call Minder choose an alternative service, which

is called “BT Call Sign”, and they are very satisfied with it. (See BT Call Sign (For U.K. Only) on page A-1.)

Another way to avoid possible problems is to replace BT’s Call Minder with an answering machine. Your Brother machine is designed to work with an answering machine or TAD (telephone answering device).

(See Connecting an external telephone answering device (TAD) on page A-5.)

INTRODUCTION 1 - 18

Fax tones and handshake

When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Mono Start or

Colour Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows Receiving.

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show Receiving. To cancel receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

1 - 19 INTRODUCTION

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

Your machine must have enough memory for this feature to work.

INTRODUCTION 1 - 20

2 Getting started

Initial Setup

Setting the Date and Time

When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press Menu/Set, 0, 2.

Enter the last two digits of the year. Press Menu/Set.

Enter two digits for the month. Press Menu/Set.

(For example, enter 09 for September, or 10 for October.) Enter two digits for the day.

Press Menu/Set. (For example, enter 06 for 6th.) Enter the time in 24-Hour format.

Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.) Press Stop/Exit.

The LCD now shows the date and time whenever the machine is in Fax mode.

Setting Tone or Pulse dialling mode

Your machine comes set for Tone dialling service (Multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode.

1 Press Menu/Set, 0, 4.

2 Press ▲ or ▼ to select Pulse (or Tone). Press Menu/Set.

3 Press Stop/Exit.

2 - 1 GETTING STARTED

Setting the Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence:

■The “+” (plus) character (by pressing key)

■Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

■Your local area code minus any leading “0” (“9” in Spain)

■A space

■Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161 444 5555, then you must set the fax and telephone number parts of your station ID as:

+44 161 444 5555.

Press Menu/Set, 0, 3.

Enter your fax number (up to 20 digits).

Press Menu/Set.

You cannot enter a hyphen in the fax number. To enter a space press ▲ once between numbers.

3 Use the dial pad to enter your name (up to 20 characters). (See Entering Text on page B-11.)

Press Menu/Set. 4 Press Stop/Exit.

If the Station ID has already been programmed, the LCD will ask you to press 1 to make a change or 2 to exit without changing.

GETTING STARTED 2 - 2

Setting the Phone Line Type

If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.

1 Press Menu/Set, 0, 6.

2 Press ▲ or ▼ to select PBX, ISDN (or Normal). Press Menu/Set.

3 Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange. Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the Tel/R key is pressed.

You can program a Tel/R keypress as part of a number stored in a Speed-Dial location. When programming the Speed-Dial number (Menu/Set 2,3,1) press Tel/R first (the screen displays "!"), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed-Dial location. (See Storing numbers for easy dialling on page 5-1.)

2 - 3 GETTING STARTED

General Setup

Setting the Mode Timer

The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you select Off, the machine stays in the mode you used last.

Press Menu/Set, 1, 1.

Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins,

5 Mins or Off.

3 Press Menu/Set.

4 Press Stop/Exit.

Setting the Paper Type

To get the best print quality, set the machine for the type of paper you are using.

Press Menu/Set, 1, 2.

Press ▲ or ▼ to select Plain, Inkjet, Glossy or

Transparency.

Press Menu/Set.

3 Press Stop/Exit.

The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

GETTING STARTED 2 - 4

Setting the Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the machine, you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page.

Press Menu/Set, 1, 3.

Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm.

Press Menu/Set.

Press Stop/Exit.

Setting the Ring Volume

You can turn the ring Off or you can select the ring volume level.

1 Press Menu/Set, 1, 4, 1.

2 Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set.

3 Press Stop/Exit.

—OR—

You can adjust the ring volume when your machine is idle (not being used). In Fax mode , press or to adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the machine will beep when you press a key, make a mistake or you send or receive a fax.

1 Press Menu/Set, 1, 4, 2.

2 Press ▲ or ▼ to select your option. (Low, Med, High or Off)

Press Menu/Set. 3 Press Stop/Exit.

2 - 5 GETTING STARTED

Setting the Speaker Volume

You can adjust the machine’s one-way speaker volume.

1 Press Menu/Set, 1, 4, 3.

2 Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set.

3 Press Stop/Exit.

Turning on Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the Date/Time setting.

1 Press Menu/Set, 1, 5.

2 Press ▲ or ▼ to select On (or Off). Press Menu/Set.

3 Press Stop/Exit.

Setting the LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing.

1 Press Menu/Set, 1, 7.

2 Press ▲ or ▼ to select Light or Dark. Press Menu/Set.

3 Press Stop/Exit.

GETTING STARTED 2 - 6

3 Setup Send

How to enter Fax mode

Before sending faxes, make sure (Fax) is illuminated in

green. If not, press (Fax) to enter Fax mode. The default setting is Fax.

How to dial

You can dial in any of the following ways.

Manual dialling

Press all of the digits of the phone or fax number.

3 - 1 SETUP SEND

Speed-Dialling

Press Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.)

two-digit number

If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it.

Search

You can search for names you have stored in the Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing Speed-Dial numbers on page 5-1.)

To search numerically

To search alphabetically*

*To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.

Fax Redial

If you are sending a fax manually and the line is busy, press

Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or

Colour Start.

Redial/Pause only works if you dialled from the control panel.

If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minutes intervals.

SETUP SEND 3 - 2

How to Fax

Colour fax transmission

Your machine can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

(MFC-425CN)

Delayed fax and Polling Transmit features are not available in colour.

Faxing from the ADF (MFC-425CN only)

Put the document face down in the ADF.

If it is not illuminated in green, press (Fax). Load your document.

Dial the fax number.

Press Mono Start or Colour Start.

The machine starts scanning the document.

To cancel, press Stop/Exit.

If the memory is full and you are faxing a single page, it will be sent in real time.

3 - 3 SETUP SEND

Faxing from the scanner glass

You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size.

If it is not illuminated in green, press (Fax). Load your document on the scanner glass.

Dial the fax number.

Press Mono Start or Colour Start.

■If you press Mono Start, the machine starts scanning the first page.

■If you press Colour Start, the machine starts sending.

4 To send a single page, press 2 (or press Mono Start again).

The machine starts sending the document.

—OR—

Next Page? 1.Yes 2.No(Dial)

To send more than one page, press 1 and go to Step 5.

5 Place the next page on the scanner	Set Next Page
glass.	Then Press Set
Press Menu/Set.

The machine starts scanning. (Repeat Steps 4 and 5 for each additional page.)

To cancel, press Stop/Exit.

■If the memory is full and you are faxing a single page, it will be sent in real time.

■You cannot send multiple pages for colour faxes.

SETUP SEND 3 - 4

Automatic transmission

This is the easiest way to send a fax.

If it is not illuminated in green, press (Fax). Load your document.

Dial the fax number you want to call. (See How to dial on page 3-1.)

Press Mono Start or Colour Start.

For MFC-215C, go to step 4 on page 3-4.

Manual transmission

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

1	If it is not illuminated in green, press	(Fax).
2	Load your document.
3	Pick up the handset of the external phone and listen for a dial
4	tone.
4	Dial the fax number you want to call.
5	When you hear the fax tone, press Mono Start or
6	Colour Start.
6	If you are using the scanner glass,	1.Send 2.Receive
7	press 1 to send a fax.
7	Replace the handset of the external

phone.

You cannot send multiple pages from the scanner glass.

3 - 5 SETUP SEND

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-425CN only), polling transmission (MFC-425CN only) or real time transmission.

1 If it is not illuminated in green, press (Fax).

After each setting is accepted, the LCD will ask if you want to enter more settings:

2 Press 1 to select more settings. The LCD will return to the Setup Send menu.

—OR—

1.Yes 2.No

Press 2 if you have finished choosing settings and go to the next step.

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting ‘Auto’ can be used. It automatically chooses the suitable contrast for your document.

Use Light to send a light document.

Use Dark to send a dark document.

If it is not illuminated in green, press (Fax). Load your document.

Press Menu/Set, 2, 2, 1.

Press ▲ or ▼ to select Auto, Light or Dark. Press Menu/Set.

SETUP SEND 3 - 6

Fax Resolution

You can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode (Fax), press

Fax Resolution and ▲ or ▼ to select the setting you want, and then press Menu/Set.

—OR—

You can change the default setting:

If it is not illuminated in green, press (Fax). Load your document.

Press Menu/Set, 2, 2, 2.

Press ▲ or ▼ to select the resolution you want. Press Menu/Set.

You can choose four different resolution setting for monochrome faxes and two levels for colour.

Monochrome

Standard	Suitable for most typed documents.
Fine	Good for small print and transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork and transmits slower
	than Fine resolution.
Photo	Use when the document has varying shades of grey
	or is a photograph. This has the slowest transmission
	time.
Colour
Standard	Suitable for most typed documents.
Fine	Use when the document is a photograph. The
	transmission time is slower than Standard resolution.

If you select S. Fine or Photo and then use the colour start key to send a fax, the machine will send the fax using the Fine setting.

3 - 7 SETUP SEND

Dual Access (Monochrome only)

You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory.

Your machine normally uses Dual Access. However, to send a colour fax, the machine will send the document in real time (even if Real Time TX is Off).

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

SETUP SEND 3 - 8

Real Time Transmission

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents for the next fax only.

Sending in real time for all faxes

If it is not illuminated in green, press (Fax). For MFC-215C, press Menu/Set, 2, 2, 3.

For MFC-425CN, press Menu/Set, 2, 2, 5. Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Sending in real time for the next fax only

1 If it is not illuminated in green, press (Fax). 2 For MFC-215C, press Menu/Set, 2, 2, 3.

For MFC-425CN, press Menu/Set, 2, 2, 5.

3 Press ▲ or ▼ to select Next Fax only. Press Menu/Set.

4 Press ▲ or ▼ to select On (or Off). Press Menu/Set.

■In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

■If you are sending a colour Fax, the machine will send it in real time (even if Real Time TX is set to Off)

3 - 9 SETUP SEND

Checking job status

Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.)

1 For MFC-215C, press Menu/Set, 2, 5. For MFC-425CN, press Menu/Set, 2, 6.

2 If you have more than one job waiting, press ▲ or ▼ to scroll through the list.

3 Press Stop/Exit.

Cancelling a fax in progress

If you want to cancel a fax, while the machine is scanning, dialling or sending it, press Stop/Exit.

Cancelling a waiting job

You can cancel a fax job that is stored and waiting in the memory.

1 For MFC-215C, press Menu/Set, 2, 5. For MFC-425CN, press Menu/Set, 2, 6.

Any jobs that are waiting will appear on the LCD.

2 If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel.

Press Menu/Set.

—OR—

If you only have one job waiting, go to Step 3. Press 1 to cancel.

To cancel another job go to Step 2.

—OR—

Press 2 to exit without cancelling. Press Stop/Exit.

SETUP SEND 3 - 10

Advanced sending operations

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.)

After the broadcast is finished, a Broadcast Report will be printed to let you know the results.

If it is not illuminated in green, press (Fax). Load your document.

Enter a number using Speed-Dial, a Group number, Search or manual dialling using the dial pad.

(Example: Group number)

4 When the LCD displays the fax number or name of the other party, press Menu/Set.

You will be asked to enter the next number.

5 Enter the next number.

(Example: Speed-Dial number)

6 When the LCD displays the fax number or name of the other party, press Menu/Set.

7 After you have entered all the fax numbers, go to Step 8 to start the broadcast.

8 Press Mono Start.

3 - 11 SETUP SEND

■If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 70 (MFC-215C) or 130 (MFC-425CN) different numbers.

■The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax (MFC-425CN only).

■Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited.

■If the memory is full, press Stop/Exit to stop the job or if more than one page has been scanned, press Mono Start to send the portion that is in the memory.

To Stop a Broadcast In Progress
1	For MFC-215C, press Menu/Set, 2, 5.
	For MFC-425CN, press Menu/Set, 2, 6.
2	The LCD will display the fax number being dialled.
2	Press Menu/Set.	XXXXXXXX
3	The LCD will display:	1.Clear 2.Exit
3	Press 1 to Clear.
	The LCD will then display the Broadcast job number and
4	1.Clear 2. Exit.
4	To cancel the Broadcast, press 1.
5	Press Stop/Exit.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

1 If it is not illuminated in green, press (Fax). 2 Load your document.

3 For MFC-215C, press Menu/Set, 2, 2, 4. For MFC-425CN, press Menu/Set, 2, 2, 7.

4 Press ▲ or ▼ to select On (or Off). Press Menu/Set.

SETUP SEND 3 - 12

Delayed Fax (Monochrome only) (MFC-425CN only)

During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4.

If it is not illuminated in green, press

Load your document. Press Menu/Set, 2, 2, 3.

Press Menu/Set to accept the displayed time.

—OR—

(Fax).

Setup Send 3.Delayed Fax

Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set.

(For example, enter 19:45 for 7:45 PM.)

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Monochrome only) (MFC-425CN only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

If it is not illuminated in green, press	(Fax).
Press Menu/Set, 2, 2, 4.	Setup Send
Press ▲ or ▼ to select On (or Off).	4.Batch TX
Press Menu/Set.
Press Stop/Exit.

3 - 13 SETUP SEND

Setup for Polled Transmit (Standard) (Monochrome only) (MFC-425CN only)

Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it.

If it is not illuminated in green, press (Fax). Load your document.

Press Menu/Set, 2, 2, 6.

Press ▲ or ▼ to select Standard.

Press Menu/Set.

Setup for Polled Transmit with Secure Code (Monochrome only) (MFC-425CN only)

When you choose Polled TX:Secure, anyone who polls the machine must enter the polling secure code.

If it is not illuminated in green, press (Fax). Load your document.

Press Menu/Set, 2, 2, 6.

Press ▲ or ▼ to select Secure.

Press Menu/Set.

Enter a four-digit number.

Press Menu/Set.

The document will be stored and can be retrieved from any other

fax machine until you delete the fax in memory by using the Cancelling a job menu setting. (See Cancelling a waiting job on

page 3-10.)

You can use Secure Polling only with another Brother fax machine.

SETUP SEND 3 - 14

TX Lock

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On the following operations are available:

■Receiving faxes

■Fax Forwarding (If Fax Forwarding was already On) (MFC-425CN only)

■Remote Retrieval (If Fax Storage was already On) (MFC-425CN only)

While TX Lock is On the following operations are NOT available:

■Sending faxes

■Copy

■PC printing

■Scanning

■PhotoCapture

(MFC-425CN only)

You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock On, so they won’t be lost.

If you have selected Fax Forwarding or Fax Storage (Menu/Set, 2, 5) before you turn TX Lock On, then Fax

Forwarding and Remote Retrieval will continue to work.

3 - 15 SETUP SEND

Setting up the password

If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance.

1 Press Menu/Set, 2, 0, 1.

2 Enter a 4-digit number for the password. Press Menu/Set.

3 If the LCD shows Verify:, re-enter the password. Press Menu/Set.

Changing the TX Lock password

1 Press Menu/Set, 2, 0, 1.

2 Press ▲ or ▼ to select Set Password. Press Menu/Set.

3 Enter a 4-digit number for the current password. Press Menu/Set.

4 Enter a 4-digit number for a new password. Press Menu/Set.

5 If the LCD shows Verify:, re-enter the password. Press Menu/Set.

Turning TX Lock on

1 Press Menu/Set, 2, 0, 1.

2 Press ▲ or ▼ to select Set TX Lock. Press Menu/Set.

3 Enter the registered 4-digit password. Press Menu/Set.

The machine goes offline and the LCD shows TX Lock Mode.

SETUP SEND 3 - 16

Turning TX Lock off

Press Menu/Set.

Enter the registered 4-digit password.

Press Menu/Set.

TX lock is automatically turned off.

If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock Mode until the registered password is entered.

Faxing letter size documents from the scanner glass

When documents are letter size, you need to set Scan Glass Size to letter, if you do not, the side portion of the faxes will be missing.

Press Menu/Set, 2, 2, 0.

Press ▲ or ▼ to select Letter (or A4). Press Menu/Set.

Press Stop/Exit.

3 - 17 SETUP SEND

4 Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for your machine. You can choose the mode that best suits your needs.

LCD	How it works	When to use it
Fax Only	The machine	For dedicated fax lines.
(automatic receive)	automatically answers
	every call as a fax.

Fax/Tel	The machine controls the	Use this mode if you expect to receive lots of fax
(fax and telephone)	line and automatically	messages and few telephone calls. You cannot
	answers every call. If the	have an answering machine on the same line, even
(with an external or	call is a fax it will receive	if it is on a separate wall socket/phone socket on
(with an external or	the fax. If the call is not a	the same line. You cannot use the telephone
extension telephone	the fax. If the call is not a	the same line. You cannot use the telephone
extension telephone	fax it will ring	company’s Voice Mail in this mode.
for models without a	fax it will ring	company’s Voice Mail in this mode.
for models without a	(pseudo/double ring) for
handset)	(pseudo/double ring) for
handset)	you to pick up the call.
	you to pick up the call.

External TAD	The external answering	Use this mode if you have connected an answering
(with an external	machine (TAD)	machine to your machine.
answering machine	automatically answers	The External TAD setting works only with an
only)	every call.	external answering machine. Ring Delay does not
	Voice messages are	work in this setting.
	stored on the external
	TAD. Fax messages are
	printed.

Manual	You control the phone	Use this mode if you do not receive many fax
(manual receive)	line and must answer	messages, use BT Call Sign, or if you are using a
(with an external or	every call yourself.	computer on the same line.
(with an external or		If you answer and hear fax tones, wait until the
extension telephone		If you answer and hear fax tones, wait until the
for models without a		machine takes over the call, then hang up. (See
handset or with BT Call		Fax Detect on page 4-4.)
Sign)

SETUP RECEIVE 4 - 1

To select or change your Receive Mode

If it is not illuminated in green, press (Fax). Press Menu/Set, 0, 1.

Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual.

Press Menu/Set.

4 Press Stop/Exit.

Current Receive Mode

Fax : Fax Only

F/T : Fax/Tel

TAD : External TAD

Mnl : Manual

Setting the Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, keep the Ring Delay setting of 4.

(See Operation from extension telephones on page A-2 and Fax Detect on page 4-4.)

If it is not illuminated in green, press

(Fax).

Press Menu/Set, 2, 1, 1.

Press ▲ or ▼ to select how many times the line rings before the machine answers (00 - 04 UK only)(01 - 04 Ireland only).

Press Menu/Set.

(If you select 00, the line won’t ring at all.)

4 Press Stop/Exit.

4 - 2 SETUP RECEIVE

Setting the F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long

the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you

can still answer the call on any telephone on the same line as the machine. (See For Fax/Tel mode only on page A-2.)

If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 2.

Press ▲ or ▼ to select how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press Menu/Set.

4 Press Stop/Exit.

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

SETUP RECEIVE 4 - 3

Fax Detect

When you use this feature, you don’t have to press Mono Start, Colour Start, or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest.

■If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code 51.

■If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off.

■Selecting Off means you’ll have to activate the machine yourself by lifting the handset of an external or extension phone, and then press Mono Start or Colour Start on the machine

—OR—

by pressing 51 if you are not at your machine. (See

Operation from extension telephones on page A-2.)

If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 3.

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

4 - 4 SETUP RECEIVE

Printing a reduced incoming fax (Auto Reduction)

If you choose On, the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 1, 3).

If it is not illuminated in green, press	(Fax).
Press Menu/Set, 2, 1, 5.	Setup Receive
Use ▲ or ▼ to select On (or Off).	5.Auto Reduction
Press Menu/Set.
Press Stop/Exit.

■Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print it on two pages.

■If left and right margins are cut off, turn on this setting.

Printing a fax from the memory (MFC-425CN only)

If you have selected Fax Forwarding or Fax Storage (Menu/Set, 2,

5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.)

1 Press Menu/Set, 2, 5, 3. 2 Press Mono Start.

SETUP RECEIVE 4 - 5

Reception into memory (Monochrome only)

As soon as the paper tray becomes empty during fax reception, the

screen will display No Paper Fed; please put some paper in the paper tray. (See How to load paper, envelopes and post cards on

page 1-14.)

If the Memory Receive is On at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray and press Mono Start or Colour Start.

If the Memory Receive is Off at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press Mono Start or Colour Start.

If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 6.

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

4 - 6 SETUP RECEIVE

Polling (MFC-425CN only)

Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, or you can have someone poll your machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

Setup for Polling Receive (Standard)

Polling Receive is when you call another fax machine to receive a fax from it.

If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 7.

Press ▲ or ▼ to select Standard.

Press Menu/Set.

Enter the fax number you are polling.

Press Mono Start or Colour Start.

SETUP RECEIVE 4 - 7

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the other party.

1 If it is not illuminated in green, press (Fax).

2 Press Menu/Set, 2, 1, 7.

3 Press ▲ or ▼ to select Secure. Press Menu/Set.

4 Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling.

5 Press Menu/Set.

6 Enter the fax number you are polling.

7 Press Mono Start or Colour Start.

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

1 If it is not illuminated in green, press (Fax).

2 Press Menu/Set, 2, 1, 7.

3 Press ▲ or ▼ to select Timer. Press Menu/Set.

4 Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM.

5 Press Menu/Set.

6 Enter the fax number you are polling. Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered. You can set up only one Delayed Polling.

4 - 8 SETUP RECEIVE

Sequential Polling

The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed.

If it is not illuminated in green, press (Fax). Press Menu/Set, 2, 1, 7.

Press ▲ or ▼ to choose Standard, Secure or Timer. Press Menu/Set when the screen displays the setting you want.

If you selected Standard, go to Step 5.

■If you selected Secure, enter a four-digit number and press Menu/Set, and then go to Step 5.

■If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press Menu/Set, and then go to Step 5.

5 Specify the destination fax machines, which you wish to poll by using Speed-Dial, Search, a Group (see Setting up Groups for Broadcasting on page 5-3) or the dial pad. You must press Menu/Set between each location.

6 Press Mono Start or Colour Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, press Menu/Set,

2, 6. (See Cancelling a waiting job on page 3-10.)

SETUP RECEIVE 4 - 9

5 Quick-Dial numbers and dialling options

Storing numbers for easy dialling

You can set up your machine to do two types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Mono Start or Colour Start). The MFC-215C can store 20 Speed-Dial numbers and the MFC-425CN can store 80 numbers.

Press Menu/Set, 2, 3, 1.

Use the dial pad to enter a two-digit Speed-Dial location number (01-20 for MFC-215C, 01-80 for MFC-425CN).

(For example, press 05.) Press Menu/Set.

Enter the phone or fax number (up to 20 digits). Press Menu/Set.

Use the dial pad to enter the name (up to 15 characters). Press Menu/Set.

(You can use the chart on page B-11 to help you enter letters.)

—OR—

Press Menu/Set to store the number without a name.

Go to Step 2 to store another Speed-Dial number.

—OR—

Press Stop/Exit.

5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Changing Speed-Dial numbers

If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:

1 Press 1 to change the stored number.
—OR—
Press 2 to exit without making a change.
How to change the stored number or name:
■ If you want to change a character, use	▲	or	▲ to position

the cursor under the character you want to change, and then type over it.

■If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

2 Enter a new number. Press Menu/Set.

3 Follow the directions beginning at Step 4 in Storing Speed-Dial numbers. (See page 5-1.)

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2

Setting up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (Search/Speed Dial, #, the two-digit number, and Mono Start). First, you’ll need to store each fax number as a Speed-Dial number.

Then, you can combine them into a Group. Each Group uses up a Speed-Dial number. You can have up to six Groups, or you can assign up to 19 numbers (MFC-215C) or up to 79 numbers (MFC-425CN) to one large Group.

(See Storing Speed-Dial numbers on page 5-1 and Broadcasting (Monochrome only) on page 3-11.)

Press Menu/Set, 2, 3, 2.

Use the dial pad to enter the two-digit Speed-Dial number where you want to store the Group.

Set Quick-Dial 2.Setup Groups

Setup Groups

Speed-Dial? #

Press Menu/Set.

(For example, press 07 and Menu/Set.)

3 Use the dial pad to enter the Group	Setup	Groups
number (1 to 6).	Setup	Group:G01
Press Menu/Set.
(For example, press 1 for Group 1.)

The Group number must be between 1 and 6.

4 To include Speed-Dial numbers in	Setup Groups
the Group, press them as follows:	G01:#05#09

For example, for Speed-Dial

numbers 05 and 09. Press Search/Speed Dial, 05,

Search/Speed Dial, 09. The LCD shows: #05#09.

5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

5 Press Menu/Set to accept the Speed-Dial numbers for this Group.

6 Use the dial pad and the chart on page B-11 to enter a name for the Group.

Press Menu/Set.

(For example, type NEW CLIENTS).

7 Press Stop/Exit.

You can print a list of all the Speed-Dial numbers. Group

numbers will be marked in the GROUP column. (See Printing reports on page 7-3.)

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4

Dialling options

For information on how to dial, see How to dial on page 3-1.

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up on separate Speed Dial numbers in

any combination. You can even include manual dialling using the dial pad. (See Storing Speed-Dial numbers on page 5-1.)

For example, perhaps you have stored ‘555’ on Speed-Dial #03 and ‘7000’ on Speed-Dial #02. If you press Search/Speed Dial, #03,

Search/Speed Dial, #02, and Mono Start or Colour Start, you will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad.

For example, to change the number to 555-7001 you could press Search/Speed Dial, #03 and then press 7001 using the dialling pad.

If you must wait for another dial tone or signal at any point in the dialling sequence, store a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

Pause

Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

6 Remote Fax Options (MFC-425CN only)

(Monochrome only)

Setting up Fax Forwarding

When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message.

Press Menu/Set, 2, 5, 1.

Press ▲ or ▼ to select Fax Forward.

Press Menu/Set.

The LCD will ask you to enter the fax number to which faxes will be forwarded.

Enter the forwarding number (up to 20 digits).

Press Menu/Set.

Press ▲ or ▼ to select Backup	Fax Forward
Print:On or Backup Print:Off.	Backup Print:On

Press Menu/Set.

If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy if there is a power failure before it is forwarded.

5 Press Stop/Exit.

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 1

Setting Fax Storage

If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

1	Press Menu/Set, 2, 5, 1.
2	Press ▲ or ▼ to select Fax Storage.
3	Press Menu/Set.
3	Press Stop/Exit.

■ If you have set Fax Storage, a backup copy of the received fax will automatically be printed at the machine.

■ If Fax Storage is turned on when someone sends you a colour fax, it will be received into the memory in monochrome.

Setting PC Fax Receive (MFC-425CN only)

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC-FAX Msg:001

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving (MFC-425CN only) in the Software User’s Guide on the CD-ROM.)

If you select Backup Print:On the machine will also print the fax.

Press Menu/Set, 2, 5, 1.

Press ▲ or ▼ to select PC Fax Receive. Press Menu/Set.

(MFC-425CN only)

Press ▲ or ▼ to select your PC you want to receive to. Press Menu/Set.

6 - 2 REMOTE FAX OPTIONS (MFC-425CN ONLY)

Make sure that you run PC Fax Receiving. (See Running the PC-Fax receiving software on your PC in the Software User’s

Guide.)

Press ▲ or ▼ to select Backup	PC Fax	Receive
Print:On or Backup Print:Off	Backup	Print:On
Press Menu/Set.
Press Stop/Exit.

■Before you can set up PC Fax Receive you must install the

MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details See Brother PC-FAX software on page 6-1 in Software User’s Guide on the CD-ROM.)

■If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy if there is a power failure before it is sent to the PC.

■If you get an error message and the machine cannot print the

faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 12-1.)

■When someone sends you a colour fax, it is received in monochrome by PC Fax Receive.

Changing your PC (MFC-425CN only)

Press Menu/Set, 2, 5, 1.

Press ▲ or ▼ to select PC Fax Receive.

Press Menu/Set.

To change your PC, press 1.	xxxxxx
Press Menu/Set.	1.Change 2.Exit

Press ▲ or ▼ to select your PC you want to receive. Press Menu/Set.

Press ▲ or ▼ to select Backup	PC Fax	Receive
Print:On or Backup Print:Off	Backup	Print:On

Press Menu/Set.

6 Press Stop/Exit.

Make sure that you run PC Fax Receiving. (See Running the PC-Fax receiving software on your PC in the Software User’s

Guide.)

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 3

Turning off Remote Fax Options

1 Press Menu/Set, 2, 5, 1.

2 Press ▲ or ▼ to select Off. Press Menu/Set.

If you set the remote fax options to Off and received faxes are left in your machine’s memory, further LCD messages appear after Step 3. (See Changing Remote Fax Options on page 6-4.)

3 Press Stop/Exit.

Changing Remote Fax Options

If received faxes are left in your machine’s memory when you change from

PC Fax Receive to another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message:

Erase All Doc? 1.Yes 2.No

—OR—

Print All Fax? 1.Yes 2.No

■If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

■If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message:

Send Fax to PC? 1.Yes 2.No

■If you press 1 and Backup Print is set to On, faxes in the memory will be erased before the setting changes. If you press 1 and Backup Print is set to Off, faxes in the memory will be sent to your PC before the setting changes.

■If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

6 - 4 REMOTE FAX OPTIONS (MFC-425CN ONLY)

Setting your Remote Access Code

The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press Menu/Set, 2, 5, 2.

Enter a three-digit code using numbers 0-9 or . Press Menu/Set. (The preset ‘ ’ cannot be changed.)

Do not use the same code used for your Fax Receive Code

( 51) or Telephone Answer Code (#51).

(See Operation from extension telephones on page A-2.)

3 Press Stop/Exit.

You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ).

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 5

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages.

Using your Remote Access Code

1 Dial your fax number from a telephone or another fax machine using touch tone.

2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ).

3 The machine signals if it has received fax messages:

1 long beep — Fax messages

No beeps — No messages

4 The machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times, if you enter an invalid command.

Press 90 to reset the machine when you’ve finished.

Hang up.

If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds.

6 - 6 REMOTE FAX OPTIONS (MFC-425CN ONLY)

Remote commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands			Operation details

95 Change the Fax Forwarding
	or Fax Storage settings

	1	OFF	You can select Off after you have retrieved
			or erased all your messages.

	2	Fax Forwarding	If you hear one long beep, the change has
			been accepted. If you hear three short beeps,
	4	Fax Forwarding number	been accepted. If you hear three short beeps,
	4	Fax Forwarding number	you cannot change it because the conditions

	6	Fax Storage
	6	Fax Storage	have not been met (for example, registering a
			have not been met (for example, registering a
			Fax Forwarding number). You can register
			your Fax Forwarding number by entering 4.
			(See Changing your Fax Forwarding number
			on page 6-8.) Once you have registered the
			number, Fax Forwarding will work.

96	Retrieve a fax

	2	Retrieve all faxes	Enter the number of a remote fax machine to
			receive stored fax messages. (See page 6-8.)

	3	Erase faxes from the	If you hear one long beep, fax messages
		memory	have been erased from the memory.

97 Check the receiving status

	1	Fax	You can check whether your machine has
			received any faxes. If yes, you will hear one
			long beep. If no, you will hear three short
			beeps.

98 Change the Receive Mode

	1	External TAD	If you hear one long beep, your change has
			been accepted.
	2	Fax/Tel	been accepted.
	2	Fax/Tel

	3	Fax Only

90	Exit		Press 90 to exit Remote Retrieval. Wait for
			the long beep, then replace the handset.

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 7

Retrieving fax messages

You can call your machine from any touch tone phone and have your fax messages sent to a fax machine.

Dial your fax number.

When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

3 As soon as you hear two short beeps, use the dial pad to press

962.

4 Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by ## (up to 20 digits).

You cannot use and # as dial numbers. However, press # if you want to store a pause.

5 Hang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages.

Changing your Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

Dial your fax number.

When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press 954.

Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

You cannot use and # as dial numbers. However, press # if you want to store a pause.

5 Hang up after you hear your machine beep.

6 - 8 REMOTE FAX OPTIONS (MFC-425CN ONLY)

7 Printing reports

Fax settings and activity

You need to set up the Transmission Verification Report and Journal Period in the menu table.

Press Menu/Set, 2, 4, 1.

—OR—

Press Menu/Set, 2, 4, 2.

Customizing the Transmission Verification

Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax’s first page on the report to help you remember.

When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column.

Press Menu/Set, 2, 4, 1.

Press ▲ or ▼ to select Off+Image, On, On+Image or Off.

Press Menu/Set.

Press Stop/Exit.

PRINTING REPORTS 7 - 1

Setting the Journal Period

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page.

The default setting is Every 50 Faxes.

Press Menu/Set, 2, 4, 2.	Report Setting
Press ▲ or ▼ to choose an interval.	2.Journal Period
Press Menu/Set.

(If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown.)

Enter the time to begin printing in 24-hour format. Press Menu/Set.

(For example: enter 19:45 for 7:45 PM.) Press Stop/Exit.

If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

If you select Every 50 Faxes, the machine will print the Journal when the machine has stored 50 jobs.

7 - 2 PRINTING REPORTS

Printing reports

Following reports are available:

1.XMIT Verify

2.Help List

3.Quick-Dial

4.Fax Journal

5.User Settings

6.Network Config

(MFC-425CN only)

Prints a Transmission Verification Report for your last transmission.

Prints the Help List so you can see at-a-glance how to quickly program your machine.

Lists names and numbers stored in the Speed-Dial memory, in numerical order.

Lists information about the last incoming and outgoing faxes.

(TX means Transmit.) (RX means Receive.)

Lists your settings.

Lists your Network settings.

How to print a report

1 For MFC-215C, press Menu/Set, 5. For MFC-425CN, press Menu/Set, 6.

2 Press ▲ or ▼ to select the report you want. Press Menu/Set.

—OR—

Enter the number of the report you want to print. For example, press 2 to print the Help List.

3 Press Mono Start.

PRINTING REPORTS 7 - 3

8 Making copies

Using the machine as a copier

You can use your machine as a copier, making up to 99 copies at a time.

Enter Copy mode

Before making copies, make sure that (Copy) is illuminated

in green. If it is not, press (Copy) to enter Copy mode. The

default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Setting the Mode Timer on page 2-4.)

The LCD shows the default copy setting

Copy Ratio

Quality

No of Copies

8 - 1 MAKING COPIES

Making a single copy

Press (Copy) to illuminate it in green. Load your document.

(See Load documents on page 1-6.) Press Mono Start or Colour Start.

To stop copying, press Stop/Exit.

Making multiple copies

Press (Copy) to illuminate it in green.

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Mono Start or Colour Start.

(MFC-425CN only) To sort the copies, press the Copy Options key. (See Changing the temporary copy settings on

page 8-4.)

Stop copying

To stop copying, press Stop/Exit.

MAKING COPIES 8 - 2

Using the Copy Options key

When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. You can use different combinations.

Copy Options key

These settings are temporary, and the machine returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the machine

returns to the default settings after the number of seconds that has been set for mode timer. (See Setting the Mode Timer on

page 2-4.)

You can save the copy settings you use most often by setting them as default. (See Changing the default copy settings on

page 8-13.)

8 - 3 MAKING COPIES

Changing the temporary copy settings

Use the Copy Options key to quickly set the following copy settings temporarily for the next copy.

Press	Menu Selections	Options		Factory		Page
Copy				Setting
Options
	select		select
	Quality	Fast/Normal/Best		Normal		8-5
	Enlarge/Reduce	50%/69%/78%/83%/		100%		8-6
		93%/97%/100%/
		104%/142%/186%/
		198%/200%/
		Custom(25-400%)
	Paper Type	Plain/Inkjet/		Plain		8-7
		Glossy/
		Transparency
	Paper Size	Letter/Legal/		A4		8-8
		A4/A5/
		10(W) x 15(H)cm
	Brightness	-	+	-	+	8-8
	Stack/Sort	Stack/Sort		Stack		8-9
	(MFC-425CN only)
	Page Layout	Off(1 in 1)/		Off		8-10
	(MFC-425CN only)	2 in 1 (P)/		(1 in 1)
		2 in 1 (L)/
		4 in 1 (P)/
		4 in 1 (L)/
		Poster(3 x 3)
	No. of Copies	No. of Copies:01		01
		(01-99)

After you choose your settings by pressing Menu/Set, the LCD shows Set temporarily.

Press Mono Start or Colour Start if you’re finished choosing settings.

—OR—

Press ▲ or ▼ to select more settings.

MAKING COPIES 8 - 4

Increasing copy speed or quality

You can select the copy quality. The default setting is Normal.

Normal Recommended mode for ordinary printouts. Good copy quality with adequate copy speed.

Fast Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copies).

Best Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed.

Press (Copy) to illuminate it in green. Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Quality. Press Menu/Set.

5 Press ▲ or ▼ to choose the copy quality (Fast, Normal or

Best).

Press Menu/Set.

6 Press Mono Start or Colour Start.

8 - 5 MAKING COPIES

Enlarging or reducing the image copied

You can select the following enlargement or reduction ratios.

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

Press Copy Options

and or to select

Enlarge/Reduce

Custom(25-400%)

200%

198% 10x15cm→A4

186% 10x15cm→LTR

142% A5→A4

104% EXE→LTR

100%

97% LTR→A4

93% A4→LTR

83%

78%

69% A4→A5

50%

1 Press (Copy) to illuminate it in green.

2 Load your document.

3 Use the dial pad to enter the number of copies you want (up to 99).

4 Press Copy Options and ▲ or ▼ to select Enlarge/Reduce. Press Menu/Set.

MAKING COPIES 8 - 6

5 Press ▲ or ▼ to select the enlargement or reduction ratio you want.

Press Menu/Set.

—OR—

You can select Custom(25-400%) and press Menu/Set.

Use the dial pad to enter an enlargement or reduction ratio from

25% to 400%. Press Menu/Set.

(For example, press 5 3 to enter 53%.)

6 Press Mono Start or Colour Start.

(MFC-425CN only) Page layout options are not available with Enlarge/Reduce.

Setting paper type

If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality.

Press (Copy) to illuminate it in green. Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Paper Type. Press Menu/Set.

5 Press ▲ or ▼ to select the type of paper you are using (Plain,

Inkjet, Glossy or Transparency). Press Menu/Set.

6 Press Mono Start or Colour Start.

You can change the default Paper Type setting at any time. (See Setting the Paper Type on page 2-4.)

8 - 7 MAKING COPIES

Setting paper size

If copying on paper other than A4 size, you will need to change the paper size setting.

You can copy on Letter, Legal, A4, A5 or Photo Card (10 (W) cm x 15 (H) cm) paper.

Press (Copy) to illuminate it in green. Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Paper Size. Press Menu/Set.

5 Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 10(W) x 15(H)cm). Press Menu/Set.

6 Press Mono Start or Colour Start.

Adjusting brightness

You can adjust the copy brightness to make copies darker or lighter.

Press (Copy) to illuminate it in green. Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Brightness. Press Menu/Set.

Press ▲ to make a lighter copy.

—OR—

Press ▼ to make a darker copy.

Press Menu/Set.

Press Mono Start or Colour Start.

MAKING COPIES 8 - 8

Sorting copies using the ADF (MFC-425CN only)

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

Press (Copy) to illuminate it in green. Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Stack/Sort. Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Mono Start or Colour Start.

8 - 9 MAKING COPIES

Making N in 1 copies or a poster (Page Layout) (MFC-425CN only)

You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to make a poster, use the scanner glass.

■Please make sure Paper Size is set to A4.

■You can use N in 1 copy feature with 100% copy size only.

■(P) means Portrait and (L) means Landscape.

Press (Copy) to illuminate it in green.

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Options and ▲ or ▼ to select Page Layout. Press Menu/Set.

Press ▲ or ▼ to select 2 in 1 (P), 2 in 1 (L),

4 in 1 (P), 4 in 1 (L), Poster(3 x 3).

Press Menu/Set.

6 Press Mono Start or Colour Start (Single copies only) to scan the document.

7 If you are making a poster or placed the document in the ADF, the machine scans the page and starts printing.

If you are using the scanner glass:

8 After the machine scans the page, LCD shows:

Press 1 to scan the next page.

Next Page? 1.Yes 2.No

MAKING COPIES 8 - 10

9 Put the next document on the	Set Next Page
scanner glass.	Then Press Set
Press Menu/Set.

Repeat Steps 8 and 9 for each page of the layout.

10 After all the pages of the document have been scanned, press 2 to end.

If Glossy has been selected in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been selected.

■If you are producing multiple colour copies, N in 1 copies are not available.

■For Poster copies, you cannot make more than one copy.

8 - 11 MAKING COPIES

Place each page face down in the direction and sequence shown below.

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3X3)

You can make a poster size copy of a photograph.

MAKING COPIES 8 - 12

Changing the default copy settings

You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again.

Increasing copy speed or quality

1 Press Menu/Set, 3, 1.

2 Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set.

3 Press Stop/Exit.

Adjusting brightness

1 Press Menu/Set, 3, 2.

2 Press ▲ to make a lighter copy.

—OR—

Press ▼ to make a darker copy. Press Menu/Set.

3 Press Stop/Exit.

Adjusting contrast

You can change the contrast to help an image look sharper and more vivid.

1 Press Menu/Set, 3, 3.

2 Press ▲ to increase the contrast.

—OR—

Press ▼ to decrease the contrast. Press Menu/Set.

3 Press Stop/Exit.

8 - 13 MAKING COPIES

Brother MFC-425CN, MFC-215C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

APPROVAL INFORMATION

Compilation and Publication Notice

Safety precautions

To use the machine safely

Choosing a location

Quick Reference Guide

Storing numbers

Dialling operations

Making copies

How to access the complete User’s Guide

To view Documentation (For Windows®)

How to find Scanning instructions

To view Documentation (For Macintosh®)

How to find Scanning instructions

Table of Contents

1 Introduction

Using this Guide

Finding information

Symbols used in this Guide

Control panel overview

Turning the machine to Power Save condition

Power Save Setting

Load documents

Using the ADF (Automatic Document Feeder) (MFC-425CN only)

Using the scanner glass

About paper

Recommended Paper

Handling and using special paper

Paper type and size for each operation

Paper weight, thickness and capacity

Paper capacity of the output paper tray

Printable area

How to load paper, envelopes and post cards

To load paper or other media

To load envelopes

To load post cards

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

Why should there be problems?

How can you avoid possible problems?

Fax tones and handshake

ECM (Error Correction Mode)

2 Getting started

Initial Setup

Setting the Date and Time

Setting Tone or Pulse dialling mode

Setting the Station ID

Setting the Phone Line Type

PBX and TRANSFER

General Setup

Setting the Mode Timer

Setting the Paper Type

Setting the Paper Size

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Turning on Automatic Daylight Savings Time

Setting the LCD Contrast

3 Setup Send

How to enter Fax mode

How to dial

Manual dialling

Speed-Dialling

Search

Fax Redial

Colour fax transmission

Faxing from the ADF (MFC-425CN only)

Faxing from the scanner glass

Automatic transmission

Manual transmission

Basic sending operations

Sending faxes using multiple settings

Contrast

Fax Resolution

Dual Access (Monochrome only)