Brother FAX 275 User Manual

Download

Page 1

FAX 255 FAX 275

OWNER’S MANUAL

Page 2

If You Need to Call Customer Service

Please complete the following inf ormation for future reference:

Model Number: FAX 255, FAX 275 (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain

this Owner’s Manual with your permanent record of y our purc hase, in the e vent of a theft, fire or warranty service.

sales receipt

as a

Page 3

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your fax machine using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA Only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

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Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

Description Item

98´ Therma Plus Paper “Feels like plain paper” (2 rolls per box)

98´ Therma Plus Paper “Feels like plain paper” (4 rolls per box)

Original Document Catch Tray CT-70 Documment support UF6820-000

Telephone Line Cord

Telephone Handset

Handset Curled Cord Owner’s Manual for FAX 255/275 UF0831001

6890

6840

UG1570001 (USA) UG3565001 (CANADA)

UF6857004 (FAX 255) UF6857008 (FAX 275)

UG3543004 (FAX 255) UG3543003 (FAX 275)

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iii

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Page 6

BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY

A LIMITED WARRANTY

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 90 days from the date you purchased this product.

What is NOT covered: This warranty is VOID — that is, this Product has no warranty — if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, or (5) non Brother®-brand or non Brother approved parts, supplies, or other accessories have been used with this Product.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-

2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement products provided that the replacement products conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

Exchange service will expedite, in most instances by the next business day, the exchange of your non working Product with a supply refurbished or remanufactured product that conform to the manufacturer’s specifications for new products. The supply refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original

Page 7

BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY

A LIMITED WARRANTY

(For USA Only)

Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product with return instructions and prepaid return airbill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return airbill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

Brother shall

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and

only statement

you. It replaces all other agreements and under-standings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-

4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com).

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

of Brother’s obligations to

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRAN TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service. Model # ______________________________ Serial #_______________________________ Date of purchase: ______________________ Store where purchased: _________________ Location of store: ______________________

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

Page 8

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

Page 9

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000,

provided that

software and firmware used by our customers in connection or combination with Brother fax machines, and bundled software, accurately exchange date data with the Brother products.

all non-Brother hardware,

vii

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

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viii

Page 11

T able of Contents

Intr oduction

Set Up and Connections

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test Sheet Procedures (for USA only)..................................................................... 2

About Fax Machines ................................................................................................... 2

Fax Tones and Handshake .......................................................................................... 2

Control Panel Overview............................................................................................. 4

FAX 255 and FAX 275 ............................................................................................... 4

Caution........................................................................................................................... 5

Packing List .................................................................................................................. 6

Choosing a Location.................................................................................................... 7

Assembly ........................................................................................................................ 7

Load the recording paper ............................................................................................ 7

About Brother Paper............................................................................................. 9

Connect the handset .................................................................................................... 9

Connect the power cord ............................................................................................ 10

Connect the telephone line........................................................................................ 10

Attach the document support .................................................................................... 10

Special Line Considerations ...................................................................................... 11

Roll Over Phone Lines ........................................................................................11

Two-Line Phone System......................................................................................11

Converting Telephone W all Outlets.....................................................................1 1

Installing fax machine, External Two-Line TAD,

and Two-Line Telephone................................................................................. 12

Multi-Line Connections (PBX) ................................................................................ 13

If you are installing the fax machine to work with a PBX: ........................... 14

Custom Features on Your Phone Line ...................................................................... 14

Connecting an External Telephone Answering Device (TAD) ................................. 14

Sequence............................................................................................................. 14

Connections ........................................................................................................ 15

Outgoing Message (OGM) ................................................................................. 16

Connecting an External Telephone ........................................................................... 16

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TABLE OF CONTENTS

On-Screen Programming

Initial Setup

User-Friendly Programming................................................................................... 17

Function Mode .......................................................................................................... 17

Alternating Displays ................................................................................................. 18

Function Selection Table........................................................................................... 19

Getting Started ........................................................................................................... 23

Setting Dialing Mode (Tone/Pulse) .......................................................................... 23

Setting Date and Time............................................................................................... 23

Setting Station ID...................................................................................................... 24

Entering Text ...................................................................................................... 25

Inserting Spaces ............................................................................................. 25

Making Corrections ....................................................................................... 25

Repeating Letters ........................................................................................... 25

Special Characters and Symbols .................................................................... 25

Setting Up Your Area Code (For USA Only)............................................................ 26

Setting Beeper Volume ............................................................................................. 27

Setting the Handset Volume...................................................................................... 27

Setting Volume Amplify ..................................................................................... 28

Setting the Speaker Volume ...................................................................................... 28

Setting the Ring Volume ........................................................................................... 28

Memory Storage ....................................................................................................... 28

Setup Receive

Setup Sen d

Basic Receiving Operations..................................................................................... 29

Select Answer Mode ................................................................................................. 29

To select or change your Answer Mode......................................................... 30

Setting Ring Delay.................................................................................................... 30

Setting F/T Ring Time .............................................................................................. 31

Easy Receive............................................................................................................. 31

Advanced Receiving Operations ............................................................................ 32

Operation from Extension Telephone ....................................................................... 32

For FAX/TEL Mode Only .................................................................................. 33

Changing Remote Codes .................................................................................... 33

To change Remote Codes............................................................................... 33

Polling ....................................................................................................................... 34

Setting Up Polling Receive ................................................................................ 34

Before You Begin........................................................................................................ 35

ADF (Automatic Document Feeder) ........................................................................ 36

Resolution ................................................................................................................. 36

Contrast ..................................................................................................................... 36

Manual Transmission................................................................................................ 37

Automatic Transmission ........................................................................................... 37

Manual and Automatic Fax Redial ........................................................................... 37

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TABLE OF CONTENTS

Advanced Sending Operations ............................................................................... 38

Overseas Mode ......................................................................................................... 38

Delayed FAX ............................................................................................................ 38

Next-Fax Reservation (For FAX 275 Only).............................................................. 39

Multiple Resolution Transmission............................................................................ 40

Setting Up Polling Transmit ..................................................................................... 40

Canceling a Scheduled Job ....................................................................................... 41

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 41

Setup Auto Dial Numbers

T elephone Operation

Telephone Service

Storing Numbers for Easy Dialing ........................................................................ 43

Storing One Touch Dial Numbers............................................................................. 43

Access Codes and Credit Card Numbers .................................................................. 44

Storing Speed Dial Numbers .................................................................................... 45

Changing One Touch and Speed Dial Numbers ....................................................... 46

Dialing Options .......................................................................................................... 47

Manual Dialing ......................................................................................................... 47

One T ouch Dialing.................................................................................................... 48

Speed Dialing............................................................................................................ 48

Hold .......................................................................................................................... 48

Pause ......................................................................................................................... 49

Tone/Pulse ................................................................................................................. 49

Searching T elephone Index....................................................................................... 49

Custom Features ........................................................................................................ 51

Distinctive Ring ........................................................................................................ 51

Registering the Distinctive Ring Pattern ............................................................ 52

Caller ID ................................................................................................................... 53

Caller ID Log...................................................................................................... 53

Printing the Caller ID Log .................................................................................. 53

Viewing the Caller ID Log ................................................................................. 54

Returning a Call from the Log............................................................................ 55

Registering a Caller ID Number......................................................................... 56

Making Copies

Prin ting R e p o rts

Copy Functions .......................................................................................................... 57

FAX Settings ............................................................................................................... 59

To Print a Report ....................................................................................................... 60

Transmission Verification (Xmit) Report ................................................................. 60

Using the Trans. Verify Key...................................................................................... 60

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xii

Troubleshooting and Maintenan ce

TABLE OF CONTENTS

Imp ortant Inf ormatio n

Standard Telephone and FCC Notices.................................................................. 61

These notices are in effect on models sold and used in the United States only. ....... 64

Federal Communications Commission Compliance Notice

(For USA Only)............................................................................................... 63

Industry Canada Compliance Statement (For Canada Only) ............................. 63

Important Safety Instructions.................................................................................... 64

Compilation and Publication Notice .................................................................. 66

Trademarks ......................................................................................................... 66

Troubleshooting ......................................................................................................... 67

Fax-Back System ...................................................................................................... 67

Brother on the World Wide Web............................................................................... 67

Brother Bulletin Board.............................................................................................. 67

Error Messages ......................................................................................................... 68

Recording Paper Jam ................................................................................................ 71

If You Are Having Difficulty with Your Fax Machine ............................................. 72

Printing or Receiving Faxes ............................................................................... 72

Condensed Print and Horizontal Streaks;

Top and Bottom of Sentences Cut Off ........................................................ 72

Enabling/Disabling Anti-Curl Check Sheet (ACS)........................................ 72

Vertical Black Lines When Receiving ........................................................... 72

Phone Line or Connections ................................................................................ 72

Fax Machine Does Not Answer When Called ............................................... 72

No Dial Tone on the Handset ......................................................................... 73

Sending Faxes..................................................................................................... 73

Poor Transmitting Quality.............................................................................. 73

Dialing Does Not Work.................................................................................. 73

Vertical Black Lines When Sending .............................................................. 73

Handling Incoming Calls.................................................................................... 73

Double Ring in FAX/TEL Mode ................................................................... 73

Transferring a Call to the Fax Machine ......................................................... 74

Fax Machine “Hears” Voice as CNG Tone .................................................... 74

Transmission Verification Report Prints “Result: NG” ................................. 74

Custom Features on a Single Line ................................................................. 74

For Customer Service ............................................................................................... 74

Specifi ca ti ons

Specifications .............................................................................................................. 75

Glossary ....................................................................................................................... 77

Index ............................................................................................................................. 79

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Introduc tio

Using This Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your fax machine has a Help Key. Press basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, crossreferences, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help

to print a list of

Page 16

CHAPTER ONE

T est Sheet Procedures (f or USA only)

See

Setting

Station ID

p. 24

After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed.

When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.

USA 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you know if you are receiving a fax message.

The receiving fax responds with fax receiving tones — loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVE. To cancel the receiving mode, press

Start

, and they continue for about 40 seconds after dialing.

Stop

Page 17

INTRODUCTION

When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

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CHAPTER ONE

Control P anel Overview

F AX 255 and FAX 275

1 2 3 4

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold/Caller ID

Lets you put calls on hold. Also, lets you view or print the Caller ID list.

Redial / Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a twodigit number.

Set Mode Resolu tion

Volume

Hook

Hold/Caller ID

Redial/Pause

Speed Dial

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

Stop

Stops a fax, cancels an operation or exits from function mode.

Copy

Makes a copy.

Start

Starts an operation, such as sending a fax.

One Touch Dial Keys

These ten keys give you instant access to previously stored phone numbers.

1516

14 13

FAX 275

01 02 03 04 05

06 07 08 09 10

Stop Copy Start

Help

Prints a quick reference Help List.

Tel-index

Lets you look up

numbers stored in the dialing memory.

Trans. Verify

Lets you print the

Transmission Verification Report for your last transmission.

Function

Lets you access the function and programming mode.

HelpFunction Trans.Verify Tel- index

Resolution

Sets the resolution when you send a fax or make a copy.

Mode

Use to select how fax machine will handle incoming calls.

Set

Stores a function setting into the fax machine.

(Left Arrow) (Right Arrow)

Volume

Moves the LCD cursor to the left or right. Adjusts speaker, ring and handset volume.

Liquid Crystal Display

Displays messages to help you set up and operate your fax machine.

11 10

Page 19

Caution

Set Up and Connections

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device

to protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is

specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless

the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed

near the equipment and should be easily accessible.

Page 20

CHAPTER TWO

Packing List

Make sure you have the f ollowing items:

Telephone

Line Cord

Telephone

Handset

Curled Cord

Document Support

One Starter Roll of Brother Therma PLUS Recording Paper (LETTER up to 25 pages, A4 up to 24 pages)

Owner’s

Manual

Brother StartCard

NOTICE: If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the fax machine, use the packing materials that came with your machine. If you do not pack the fax machine correctly, you may void your warranty.

Page 21

SET UP AND CONNECTIONS

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near

heaters, air conditioners, water, chemicals or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

Assembly

Load the recording paper

Open the cover by placing your finger in the groove under the cover and lifting up.

Pull up the blue release lever so you can remove the three protective sheets (initial set up) or any paper remaining in the machine from the

last roll.

Page 22

Limited to

2.76 inches (70 mm)

CHAPTER TWO

Unwrap the new recording paper roll and insert it into the paper bin,

with the paper feeding from the bottom of the roll.

Raise the paper enough to pass it over the until it feeds out the front

of the machine. Make sure there is no slack.

Pull down the blue lever and close the cover.

Page 23

SET UP AND CONNECTIONS

About Brother Paper

For the best print quality, use Brother Therma Plus Paper, Item Numbers 6890 (two 98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker, like plain paper, and produces the best print quality.

The recording paper roll size for your fax machine is limited to a diameter of 2.76 inches (70 mm). You can use a 164’ roll of thinner thermal paper as long as it meets these requirements.

Connect the handset

Connect the curled handset cord to the bottom of the handset and the side of the fax machine.

Telephone

line cord

Handset

curled cord

LINE

EXT.

LINE

Page 24

CHAPTER TWO

Connect the power cord

When you connect the power, the screen displays 01/01 00:00 FAX.

NOTICE:

1) This fax must be grounded using a three-prong plug.

2) Since the fax machine is grounded through the power outlet, you can

protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

3) Lightning and power surges can damage this product! We recommend that

you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the telephone line and electrical cords during a lightning storm.

Connect the telephone line

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the fax machine. Connect the other end to a modular wall jack.

Attach the document support

Attach the document support as shown in the illustration below.

Document

support

EXT.

LINE

Page 25

SET UP AND CONNECTIONS

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine. Your fax machine will work best on a dedicated line.

Two-Line Phone System

A two-line phone system iÄ-nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

Page 26

CHAPTER TWO

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1, plug the fax machine into L1 on the triplex adapter. If your fax machine is on Line 2, plug it into L2 on the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

Installing fax machine, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is

to put the fax machine on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one

labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your fax machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your

fax machine. Plug one end of the telephone line cord for your fax machine into the

L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the fax machine.

Plug one end of the first telephone line cord for your TAD into the L1

jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Page 27

SET UP AND CONNECTIONS

Plug one end of the second telephone line cord for your TAD into the

L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine.

Triplex Adapter

Two Line External TAD Fax Machine

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the fax machine in FAX ONLY Mode to receive faxes any time of day or night.

See

Easy Receive

p. 31

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the fax machine cannot be made.

Page 28

CHAPTER TWO

If you are installing the fax machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circum-

stances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialing telephone service.

Custom Features on Your Phone Line

If you have telephone services (offered by your telephone company) on your phone line, please see Telephone Service, chapter 9.

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll-saver feature on your external TAD if it exceeds 4 rings.

Page 29

SET UP AND CONNECTIONS

Do not connect a TAD elsewhere on the same phone line—your fax

machine and TAD will both try to control the line.

EXT.

LINE

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your fax machine and use that number as a fax number and set your fax machine’s Answer mode to MANUAL.

Connections

The external TAD must be plugged into the left side of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the left side of the

fax machine, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the

fax machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The fax machine’s Ring

Delay setting does not apply). Record the outgoing message (see next page).

Set the TAD to answer calls.

Set the Answer Mode to TAD:ANSWER MACH.

Page 30

CHAPTER TWO

Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing Start.”

We recommend beginning your OGM with an initial 5-second silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your fax machine has trouble receiving, then you must rerecord the OGM to include it.

5 1 and

Connecting an External Telephone

Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the fax machine.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax machine,

Hook

press

Page 31

On-Screen Programming

User-Friendly Programming

See

Using This

Manual p. 1

We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer.

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the function mode by pressing function mode, your fax machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select a menu option by pressing The display will scroll the options within that menu.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

Set

when the option appears on the screen.

Set

Function

. When you enter the

. (Use to scroll backward if

Before you press you can correct a mistake. Use to back up and then type over the incorrect characters.

When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press

Set

after entering information in a field using the dial pad,

Stop

Page 32

CHAPTER THREE

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: PRESS COPY

Page 33

ON-SCREEN PROGRAMMING

Function Selection Table

If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below.

1. INITIAL SETUP

Function Description Factory Set Page

1. TONE/PULSE Selects dialing mode. TONE 23

2. DATE/TIME Enter date and time for LCD 2000 1/1 00:00 23

display and to print on transmissions.

3. ST A TION ID Program name, fax number to — 24

appear on each transmitted page.

4. BEEPER Adjust volume level of beeper. LOW 27

5. VOLUME AMPLIFY For the hearing-impaired, you OFF 27

can set the volume to AMPLIFY:ON, on either a permanent or temporary basis.

2. SETUP RECEIVE

Function Description Factory Set Page

1. RING DELA Y Number of rings before fax RING DELAY: 04 30

machine answers in FAX/TEL or FAX modes.

2. F/T RING TIME Sets the time for “double ring” in 20 31

FAX/TEL mode.

3. EASY RECEIVE Receive fax messages without ON 31

pressing the Start key .

4. REMOTE CODE Enter code to activate or deactivate ON ( 51, #51) 33

machine from a remote location.

5. POLLING RX Sets up your fax machine to poll OFF 34

another fax machine.

Page 34

CHAPTER THREE

3. SETUP SEND

Function Description Factory Set Page

1. CONTRAST Change lightness or darkness of a A UTO 36

fax you are sending.

2. RESOLUTION Allows you to change resolutions STANDARD 36

page by page.

3. OVERSEAS MODE Adjusts for sometimes difficult OFF 38

overseas transmissions

4. DELA YED FAX Send documents later. — 38

5. POLLED TX Sets up your fax machine with a OFF 40

document to be retrieved by another fax machine.

4. CANCEL JOB

Function Description Factory Set Page

Cancel a delayed fax or polling 41 job.

5. INTERRUPT

Function Description Factory Set Page

Send a fax now, even if you have 41 the machine set to send a fax later, or ifyou have it set for Polling.

6. SET AUTO DIAL

Function Description Factory Set Page

1. ONE-TOUCH DIAL Dial numbers stored in memory — 43

by pressing only one key.

2. SPEED-DIAL Dial numbers stored in memory — 45

by pressing only three keys.

Page 35

ON-SCREEN PROGRAMMING

7. PRINT REPORTS

Function Description Factory Set Page

1. XMIT REPORT OFF 60

2. ALL DIAL Print lists and reports of activity. — 60

3. TEL. INDEX (Details in Chapter 11) — 60

4. USER SETTINGS —60

0. TEL SERVICE

Function Description Factory Set Page

1. DISTINCTIVE Use with phone company distinctive OFF 51

ringing service to register the ring pattern with fax machine.

2. CALLER ID Register your AREA CODE to 000 26 (For USA only) dial from log.

Page 36

CHAPTER THREE

Page 37

I ni tial Setu p

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

Use or to select TONE or PULSE and press

Press

Setting Date and Time

Your fax machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, the fax machine maintains date and time information for up to two hours. All other settings remain unaffected.

Press

Enter the last two digits of the year and press

, 1, 1.

DIALING:TONE? DIALING:PULSE?

Stop

to exit.

Function

, 1, 2.

ENTER YEAR:XX

Set

ENTER MONTH:XX

Enter two digits for the month (for example, enter 09 for September, or

10 for October) and press

Set

Page 38

CHAPTER FOUR

Enter two digits for the day (for example, 06) and press

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM)

and press

Stop

Press

displays it whenever the fax machine is standing by.

Setting Station ID

You can store your name and fax number to be printed on all fax pages.

Function

Press

Enter your fax number (up to 20 digits) and press

ENTER DAY:XX

Set

ENTER TIME:XX:XX

Set

. The screen now displays the date and time you set, and

, 1, 3.

FAX:

Set

See

Entering Text

p. 25

NAME:

Use the dial pad to enter your name or company name (up to 20

characters) and press

Stop

Press

. The screen returns to the date and time.

Set

Page 39

INITIAL SETUP

Entering T ext

When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Press Key one time two times three times four times

2 3 4 5 6 7 8 9

Inserting Spaces

ABC DEF GH I

JKL

MNO

PQRS TUV

WXY Z

If you want to enter a blank space, press twice.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Stop

; the letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.

Special Characters and Symbols

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

Page 40

CHAPTER FOUR

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on pages 23–24.

■

If you do not enter a fax number, no additional information can be entered.

NOTICE

■

To enter a space, press once between numbers and twice between characters.

■

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Setting Up Your Area Code (For USA Only)

You must set up your area code in Caller ID.

Function

Press

Use the dial pad to enter your area code and press

Press

, 0, 2.

AREA CODE:000

AREA CODE:908

Stop

to exit.

Set



Page 41

INITIAL SETUP

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting and press

Press

Stop

to exit.

, 1, 4.

Set

Setting the Handset Volume

Before you begin to use the fax machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are hearing-impaired.

During a conversation, users can press or on the control panel to adjust the volume. When the handset is replaced, the handset volume remain until you change it again.

VOLUME AMPLIFY: ON–TEMPORARY This setting is appropriate if some of the users are hearing-impaired. During

a conversation, users can press or on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume will returns to the default setting of LOW.

VOL AMPLIFY:ON–PERMANENT Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-

impaired. During a conversation, users can press or on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

When you press or on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

It is important that you do not choose PERMANENT unless all users

are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users.

Page 42

CHAPTER FOUR

Setting V olume Amplify

Please carefully read “Setting the Handset Volume” before you do the following steps:

Function

Press

Press or to select VOL AMPLIFY:OFF? if none of the

users are hearing-impaired and go to Step 4—OR—If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?.

Press or to select PERMANENT? if all the users are

hearing-impaired—OR—Select TEMPORARY? if only some of the users are hearing-impaired.

Set

Press

Stop

Press

, 1, 5.

VOL AMPLIFY:OFF? SELECT <- -> & SET

PERMANENT? SELECT <- -> & SET

to exit.

Setting the Speaker Volume

You can adjust the speaker volume when your fax machine is onhook (after you pressed

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Hook

), by selecting a speaker volume level.

Setting the Ring Volume

You can adjust the ring volume when your fax machine is idle. You can select a ring volume level or press until the ring is off.

Press or to adjust the volume level. With each key press, the fax machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE and SET AUTO DIAL functions are stored permanently. You may have to reset the date and time.

Page 43

Setup Receive

Basic Receiving Operations

Select Answer Mode

See

Distinctive

Ring p. 51

MANUAL—You must answer all calls yourself. If you hear fax tones, press

Start

to begin receiving the fax, then hang up. You must use this mode with

Distinctive Ringing.

See

For FAX/TEL

Mode Only

p. 33

FAX ONLY—The fax machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call.

FAX/TEL—The fax machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring), different from the phone company ringing, to alert you to pick up the call. If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the following pages). If you have extension phones on the same line as the fax machine, set the Ring Delay to 4.

TAD—This is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your FAX, and answers every call. Once the TAD answers, the FAX listens for fax tones. If it detects fax tones, it prints the fax.

The TAD setting works only with an external telephone answering device (TAD); it does not work with telephone company voice mail. Ring Delay and F/T Ring Time do not work in this setting.

Page 44

CHAPTER FIVE

Current

Answer Mode

Volume

To select or change your Answer Mode

Press

09/06 15:25 FAX

Set Mode Resolution

Mode

. The screen displays your current selection.



FAX ONLY

See

Easy Receive

p. 31

and

Operation from

Extension

Telephone

p. 32

and

For FAX/TEL

Mode Only

p. 33

FAX/TEL

TAD:ANSWER MACH.

MANUAL

Continue to press

seconds, the screen returns to the date and time display, along with your new Answer Mode setting.

If you’re changing Answer Mode while in another operation, the screen returns to the current operation display.

Mode

until your new selection appears. After 2

Setting Ring Delay

The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4.

Function

Press

Press or to select how many times the line rings before the

fax machine answers (00 – 04). If you select 00, the line doesn’t ring at all and press

Press

Stop

to exit.

, 2, 1.

Set

Page 45

SETUP RECEIVE

Setting F/T Ring Time

You need to determine how long the fax machine will notify you with its special double-ring when you have a voice call. This double-ringing (F/T Ring Time) happens after the initial ringing from the telephone company (Ring Delay). Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on that number will ring the special double-ring. However, you can answer the call on any extension phone on the same phone number as the fax machine.

Function

Press

Press or to select how long the fax machine will ring to

alert you that you have a voice call and press

Press

Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

, 2, 2.

RING TIME:20 SEC

Stop

to exit.

Set

See

Operation from

Extension

Telephone

p. 32

and

For FAX/TEL

Mode Only

p. 33

You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the fax machine continues for the set time.

Easy Receive

When you use this feature, you don’t have to press fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVE on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if you’ve answered it at the fax machine. Selecting OFF means you’ll have to activate the fax machine yourself, by pressing

Start

or by pressing 5 1 if you are not at your

machine.

Start

when you answer a

Page 46

CHAPTER FIVE

If you’ve set the feature to ON, but your fax machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the fax machine, lift the handset and press

Press

Use or to select ON, SEMI or OFF and press

Press

Start

Function

Stop

to exit.

, 2, 3.

Advanced Receiving Operations

Operation from Extension Telephone

Set

See Easy

Receive

p. 31

See

Setting F/T

Ring Time

p. 31

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax.

If the fax machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the fax machine phone, press press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to

Start

press

to send the fax.)

Start

, then hang up. At an extension phone,

Page 47

SETUP RECEIVE

For FAX/TEL Mode Only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the fax machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is

on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is

5 1.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9.

To change Remote Codes

Function

Press

Press or to select ON (or OFF) and press

, 2, 4.

Set

REMOTE ACT.:ON?

If you want to, enter a new Fax Receive Code, then press

Set

FAX RECEIVE:*51

If you want to, enter a new Telephone Answer Code, then press

Set

TEL ANSWER:#51

Stop

Press

to exit.

Page 48

CHAPTER FIVE

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

, 2, 5.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON and press

ENTER FAX NO. PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

Set

Page 49

Setup Sen d

Before You Begin

■ Documents must be between 5.8 and 8.5 inches (148 and 216 mm)

wide, and 5.9 and 23.7 inches (150 and 600 mm) long. Your fax machine can only scan an image 8.2 inches (208 mm) wide, regardless of how wide the paper is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

Paper guides

■ DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

■ Make sure documents written with ink are completely dry.

Page 50

CHAPTER SIX

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (17 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

Resolution

See

Multiple

Resolution

Transmission

p. 40

Resolution

Press document you’re sending.

Standard—suitable for most typed documents. Fine—good for small print; transmits a little slower than standard

resolution. S. Fine (Super Fine)—good for small print or artwork; transmits slower than

fine resolution. Photo—use when document has varying shades of gray; slowest transmission

time. If the receiving fax machine does not have the resolution you select, the

transmission will fall back to the next available resolution on receiving machine.

(before you send the fax) to select the resolution for the

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK and press

, 3, 1.

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 2 if you are finished choosing settings, and go to Step 5—OR—

Press 1 if you want to select additional settings. The display returns to the Setup Send menu.

Enter a fax number and press

To set the contrast for a copy, press

Start

to send a fax.

Copy

in Step 5.

Page 51

See

One-Touch

Dialing

p. 48

SETUP SEND

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—Press Enter the fax number you want to call (you can enter the digits using

the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’re using the handset, hang up.

Hook

and listen for a dial tone.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press

Hook

See

Speed Dialing

p. 48

Insert the document face down in the feeder.

Enter the fax number from One Touch, Speed Dial, Tel-index or the dial

pad.

Start

Press

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the fax machine will redial automatically up to three times at 5 minute intervals.

Redial/Pause

Page 52

CHAPTER SIX

Adv anced Sending Operations

Overseas Mode

If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

Press or to select ON (or OFF) and press

, 3, 3.

3.OVERSEAS MODE

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Set

Press 1 if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

Enter the fax number you’re calling.

Start

Press

Delayed FAX

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder.

Leave the document in the feeder to be scanned at the specified time.

Function

Press

Enter the time you want the fax to be sent, in 24-hour format

(for example, enter 19:45 for 7:45 PM) and press

, 3, 4.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Set

Page 53

SETUP SEND

Press 1 if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

PRESS START KEY ENTER FAX NO.

Enter the fax number.

Start

Press

send the fax.

. The fax machine will wait until the time you have entered to

Next-Fax Reservation (For FAX 275 Only)

Even if your fax machine is receiving another fax, you can set your machine to send your fax next. This way, you don’t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manually, or by using Redial, One Touch, Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the memory location—not the name of the person you’re calling—is displayed.)

Insert the documents in the feeder. If necessary, press

resolution.

Resolution

to adjust

Enter the fax number.

Start

3 4

Press Press

Set

NEXT-FAX RESERVD

To cancel the reservation, remove the documents and press You can’t use this feature if there is a document waiting in the feeder

(possibly for Delayed Fax or Polling Transmit).

Stop

Page 54

CHAPTER SIX

Multiple Resolution Transmission

See

Resolution

p. 36

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in the feeder, then press

Use or to select resolution for page 1, then press

Repeat Step 2 for subsequent pages.

Stop

Press

when you’re finished.

ACCEPTED

Function

, 3, 2.

Set

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press 2 if you are finished choosing settings, and go to Step 6.

Enter the fax number you’re calling.

Start

Press

To copy a document using multiple resolutions, press

Copy

in Step 6.

Setting Up Polling Transmit

Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in the feeder.

Function

Press

Press or to choose ON and press

Press 1 if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press 2 if you are finished choosing settings and go to Step 5.

Press

, 3, 5.

POLLED TX:OFF? SELECT <- -> & SET

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Start

. The screen displays POLLED WAITING.

Page 55

SETUP SEND

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

Function

Press

job waiting, the screen displays NO JOB WAITING.

, 4. Any waiting jobs appear on the display. If there is no

4.CANCEL JOB

If you have more than two jobs waiting, use or to select the

job you want to cancel and press —OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

Stop

Press

to exit.

Set

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the fax machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode.

Function

Press

Wait 2 seconds, then remove the documents that are waiting in the

feeder.

, 5.

INSERT DOCUMENT

Place the document you want to send now in the feeder.

Enter the number for the fax you want to send now.

Start

Press

After the transmission is finished, return the first document to the

feeder. Press

Function

, 5 to restore the Delayed Fax and/or Polling.

Page 56

CHAPTER SIX

Page 57

Setup Auto Dial Numbers

Storing Numbers for Easy Dialing

You can set up your fax machine to do two types of easy dialing: One Touch and Speed Dial.

See

One Touch

Dialing

p. 48

Storing One Touch Dial Number s

You can store ten fax/phone numbers that you can dial by pressing one key. You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad keys. They are the ten keys (numbers 01–10) located to the right of the dial pad.

Function

Press

Press the One Touch key where you want to store a number. (One Touch

key 01 is pre-programmed for Brother Fax-Back System, USA only. You can override it if you wish.)

Enter a number (up to 20 digits) and press

pause in the dialing sequence (for example to wait for an “outside line”), press enters a 3.5-second pause when the number is dialed, and a dash appears on the screen.

, 6, 1.

Redial/Pause

as you’re entering digits. Pressing

Set

. If you want to enter a

Redial/Pause

Page 58

CHAPTER SEVEN

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 25 to help you enter letters—OR—Go to Step 5 to store the number without a name.

Use or to select the type you want and press

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number CHAIN a number (usually an access code) for chain dialing. Return to Step 2 to store another One-Touch number—OR—Press

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing

press adds a 3.5 seconds delay.

NAME:

Set

Redial/Pause

. Each key

Stop

Set

to exit.

See

Storing One

Touch Dial

Numbers

p. 43

You can use chain dialing to store long dialing sequences. For example, to store 9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part as a Chain type number (this tells the system that the dialing sequence is not complete).

CHAIN—9 1 201 555 1234

The last part of the One-Touch number must be stored as any of the other following three types.

FAX or FAX/TEL or TEL—987 65 4321

Now, when you dial, just press the two keys (one after the other, in order) where you’ve stored the two parts of the number.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it. as soon as

you press

Start

Page 59

SETUP AUTO DIAL NUMBERS

You can store “555” on One Touch key 03 and “7000” on One Touch key

. If you press One Touch 03, 02, and

Start

, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

Storing Speed Dial Numbers

See

Speed Dialing

p. 48

You can store Speed Dial numbers, so when you dial you only have to press three keys. There are 10 (FAX 255), 15 (FAX 275) Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Function

Press

Use the dial pad to enter a two-digit location and press

, 6, 2.

SPEED-DIAL? #

Set

(01–10) FAX

255, (01–15) FAX 275.

#05:

Enter the number you’re storing (up to 20 digits) and press

ENTER & SET

Set

NAME:

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 25 to help you enter letters—OR— Press

Use or to select the type you want and press

FAX a fax number

ENTER & SET

Set

and go to Step 5 to store the number without a name.

Set

TEL a telephone (voice) number FAX/TEL both a fax and telephone number CHAIN a number (usually an access code) for chain dialing

Return to Step 2 to store another Speed Dial number—OR—Press

Stop

to exit.

Page 60

CHAPTER SEVEN

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press

making a change. Enter a new number and press

■

If you want to erase the whole number, press to the left of the digits. The letters above and to the right of the cursor are deleted.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 3 in Storing One Touch Numbers or in

Storing Speed Dial Numbers.

Set

to exit without

Stop

when the cursor is

Page 61

Telephone Operation

Dialing Options

You can use your fax machine to make voice telephone calls, by dialing manually, or by using Tel-index, One Touch or Speed Dial memory. You can use the handset.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press

When you hear a dial tone, dial the call, using the dial pad.

If you pressed

the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up a voice call, replace the handset.

Hook

when dialing a voice call, pick up the handset when

Hook

Page 62

CHAPTER EIGHT

One T ouch Dialing

See

Storing One

Touch Dial

Numbers

p. 43

See Storing Speed Dial Numbers

p. 45

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

Hook

want to call. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up a voice call, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press you picked up the handset, press

Start

after pressing the One Touch key. If

Start

when the receiving fax machine

answers with fax tones.

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

Speed Dial number.

Hook

Speed Dial

, then press the two-digit

If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you are sending a fax, press number. If you picked up the handset, press

Start

after entering the Speed Dial

Start

when the receiving fax

machine answers with fax tones.

Hold

Hold/Caller ID

Press

You can put down the handset without disconnecting the call.

Pick up the fax machine handset to release the call from Hold. Picking

up an extension handset will not release the call from Hold.

to put a call on Hold.

Page 63

TELEPHONE OPERATION

Pause

Redial/Pause

Press

3.5 second delay.

to insert a pause between numbers. Each key press adds a

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Any digits dialed after this send tone signals.

When you hang up, the fax machine returns to pulse dialing service.

Searching Telephone Index

See

Storing One

Touch Dial

Numbers

p. 43

and Storing Speed Dial Numbers

p. 45

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the

handset or press Press

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up to cancel the call.

, then enter the first letter of the name you’re looking for.

Hook

Start

to begin dialing.

Hook

to dial the call, pick up the handset when the other

Page 64

CHAPTER EIGHT

Page 65

Telephone Service

Custom Features

Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Call Waiting, Ring Master, Voice Mail, an answering service or an alarm system custom feature on your telephone line, it may create a problem in the operation of your fax machine.

Distinctive Ring

This fax machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.

Your fax machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ring pattern, that was assigned by the Telephone Company, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

Page 66

CHAPTER NINE

You can register only one Distinctive Ring pattern with the fax machine. Some ring patterns cannot be registered.

■ The fax machine will answer only calls to its registered number.

■ To have your TAD answer only the main number, the fax machine must

be in Manual Mode.

■ In FAX/TEL or FAX ONLY mode, the fax machine will answer all

numbers on the phone line.

■ The first two rings are silent on the fax machine and on a telephone or

TAD connected to its EXT jack.

Registering the Distinctive Ring Pattern

If you have Voice Mail from the Telephone Company, you must

disconnect it now (temporarily). Disconnect the fax machine from any TAD or external telephone

answering device. Set the fax machine to MANUAL mode.

Function

Press

feature. Press or to select the

mode and press

, 0, 1. The screen displays the current setting of this

DISTINCTIVE:SET?

Set

DISTINCTIVE:OFF? DISTINCTIVE:SET?

Press or to select the prestored ring pattern you want to

assign and press the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

1 2 3

Set

. (You will hear each pattern as you scroll through

Rings

long - long short - long - short short - short - long

very long (normal pattern)

Page 67

TELEPHONE SERVICE

Stop

Press

Once you’ve registered the Distinctive Ring pattern in your fax machine, you can turn this feature ON (or OFF), by following Steps 1 to 5 above.

to exit.

Caller ID

The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local telephone companies. After at least two rings, the screen displays the telephone number of your caller (or up to 16 characters of the name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

• CALL PICKUP display remains on the screen when no Caller ID information was transmitted.

• OUT-OF-AREA display means the call originates outside your Caller ID service area.

• PRIVATE CALL display means the caller has intentionally blocked transmission of information.

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Caller ID Log

Your fax machine stores up to 20 of the last caller IDs received into the fax machine’s memory in the Caller ID Log. When the twenty-first call comes in, information about the first call is erased. You can print the report or scroll through Caller ID information to review those calls made to your fax machine.

Printing the Caller ID Log

Press

Hold/Caller ID

CALLER ID LOG

To print the Caller ID Log, press

Start

PRINTING

Page 68

CHAPTER NINE

Viewing the Caller ID Log

Press

Hold/Caller ID

CALLER ID LOG

After 2 seconds, press or to scroll through the Caller ID

Log.

SELECT <- -> & SET

01)MARY HENDERSON

02)TOM HENDERSON

03)ABC COMPANY

PRESS START KEY

When you want to see more detailed information for a displayed ID

(phone number and date and time call was received) press

Set

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

To continue viewing the Caller ID Log (Step 2), press or .

—OR— To exit the Caller ID Log, press

Stop

Page 69

See Up

Setting Your

Area Code

p. 26

TELEPHONE SERVICE

Returning a Call from the Log

You can scroll through the Caller ID Log and select a call to return automatically. You must set up your AREA CODE in advance. (USA only)

Press

Hold/Caller ID

CALLER ID LOG

PRESS START KEY

Press or to scroll through the Caller ID Log and when you

see a call you want to return immediately, press

SELECT <- -> & SET

Set

01)MARY HENDERSON

01)9082438436

01)02/01 12:00

DIAL:PRESS START

To begin dialing, press

Begin speaking when the other party answers.

This feature may not be available in certain area of USA and Canada. If your dialing plan does not follow the standard 1 + area code + 7-digit

number dialing system for calling outside your area code, you may experience problems returning calls automatically from the Caller ID Log. Your fax machine will automatically dial “1” plus the area code for any number that does not originate in your area code. If this is not the procedure followed by your dialing plan you will not be able to return calls automatically.

Start

Page 70

CHAPTER NINE

Registering a Caller ID Number

You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.

Press

Hold/Caller ID

CALLER ID LOG

PRESS START KEY

After 2 seconds, press or to scroll through the Log and

when you see a caller you want to register, press

SELECT <- -> & SET

Set

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

To register the caller as a One Touch number, press the One Touch key

where you want the number to be stored. —OR—

To register the caller as a Speed Dial number, press the dial pad to press the two-digit location code (01–10) FAX 255, (01–15) FAX 275 and press

Set

Speed Dial

and use

If the LCD shows REGISTERED, the auto dial location already has a number.

Enter the caller’s name and press

Press or to select the type of number and press

FAX A fax number TEL A telephone (voice) number FAX/TEL Both a fax and telephone number CHAIN A number, usually an access code, for chain dialing

Return to Step 2 to store another auto dial number—OR—

Press

ENTER & SET

Stop

to exit.

Set

NAME:

Page 71

Making Copies

Copy Functions

Your fax machine cannot scan anything closer than one-eighth inch from the edge of the paper. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs.

Place document face down in the feeder.

Copy

Press

To cancel, press

Do NOT pull on the paper while copying is in progress.

Stop

Page 72

CHAPTER TEN

Page 73

Printing Reports

F AX Settings

You can print the following lists and reports:

1.XMIT REPORT

2.ALL DIAL

3.TEL.INDEX

4.USER SETTINGS

Choose if you would like a Transmission Verification Report printed after all faxes you send.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP RECEIVE, PRINT REPORTS and TEL SERVICE.

Page 74

CHAPTER ELEVEN

To Print a Report

Function

Press

Enter the number of the report you want to print. For example, press

to print the TEL-INDEX.

Start

3 4

Press Press

Stop

to exit.

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an error during transmission. If the report indicates NG, send the document again. If the report indicates you should check the readability of certain pages, resend those pages. For successful transmissions, you can print the Xmit Report for the last fax by pressing

, 7.

Trans. Verify

When the feature is ON, the report is printed with every fax you send.

Function

Press

Press or to select ON (or OFF) and press

Press

Stop

to exit.

, 7, 1.

Set

Using the Trans. Verify Key

To print the Transmission Verification (Xmit Report) for only a few important faxes, turn the report off (

Trans. Verify

the

key to print the Xmit Report for the last fax you sent.

Function

, 7, 1). Then you can press

Page 75

Important Information

Standard Telephone and FCC Notices

These notices are in effect on models sold and used in the United States only.

This equipment is hearing aid and volume control compatible. When programming emergency numbers and/or making test calls to

emergency numbers:

■

Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

■

Perform such activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this equipment. This equipment is designed to be connected to the telephone line or premise’s wiring using a compatible modular jack that is Part 68 compliant. See the Installation section of this manual for details.

Page 76

CHAPTER TWELVE

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your fax damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice is not practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this fax machine, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

If you are not able to solve a problem with your fax machine, contact Brother at

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

Page 77

IMPORTANT INFORMATION

Federal Communications Commission Compliance Notice (For USA Only)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

■

Reorient or relocate the receiving antenna.

■

Increase the separation between the fax equipment and the receiver.

■

Connect the fax equipment on a separate circuit.

■

Consult with the dealer or an experienced radio/TV technician for help.

Industry Canada Compliance Statement (For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the back of the unit. For your convenience, note the number below and retain this Owner’s Manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference.

Page 78

CHAPTER TWELVE

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use

liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The

product may fall, causing serious damage to the product. Slots and openings in the cabinet and the back or bottom are provided

for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

This product should be operated from the type of power source

indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company.

This product is equipped with a 3-wire grounding type plug, a plug

having a third (grounding) pin. This plug will fit into only a groundingtype power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

Do not allow anything to rest on the power cord. Do not place this

product where people can walk on the cord. If an extension cord is used with this product, make sure that the total

ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USA only).

Do not place anything in front of the fax machine that will block

received faxes. Do not place anything in the path of received faxes. Do not touch a document during printing.

Never push objects of any kind into this product through cabinet slots,

since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product.

Page 79

IMPORTANT INFORMATION

Do not attempt to service this product yourself, as opening or removing

covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been included for your convenience, or you may contact the following Brother Customer Service Numbers for your nearest Brother Authorized Service Center:

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax) 1-800-521-2846 (Fax-Back System)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax) 1-800-681-9838 (Fax-Back System)

From within Montreal: 1-514-685-6464 (voice)

Unplug this product from the wall outlet and refer servicing to a

Brother Authorized Service Center under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

If the product exhibits a distinct change in performance, indicating a need for service.

To protect your product against power surges, we recommend the use of

a power protection device (Surge Protector).

Page 80

CHAPTER TWELVE

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd.

All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies.

Page 81

T roubleshooting and M ain tena nce

Troubleshooting

Fax-Back System

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

Page 82

CHAPTER THIRTEEN

Error Messages

You may occasionally encounter a difficulty with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. The list below explains the most common error messages.

If you need additional help, call the Brother Fax-Back System at

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

CLEAN UP SCANNER

The scanner is dirty; clean the white bar and the glass under the bar with isopropyl alcohol.

You should routinely clean the scanner to avoid this error.

Front cover

COMM.ERROR XX XX

A poor quality phone line resulted in a communications error. Try the call again.

CONNECTION FAIL

You have requested a polling call from another party, but the other fax machine is not in Poll Waiting mode.

Page 83

TROUBLESHOOTING AND MAINTENANCE

COVER OPEN

The cover is not completely closed.

CUTTER JAM

The fax paper is jammed in the cutter.

Unplug the power cord.

Open the cover.

Pull the blue release lever on the print head unit and raise it.

Gently turn the paper roll toward the front of the machine to roll out the

jammed paper.

Recording paper

Use scissors to cut off the wrinkled portion of the paper.

Plug in the power cord.

Load the fax paper again, and push the blue release lever down.

Close the cover.

DISCONNECTED

The other party has disconnected during a call or fax. Try calling the other party.

Page 84

CHAPTER THIRTEEN

DOCUMENT JAM

The documents were not inserted or fed properly, or were too long or too short.

Open the cover.

Pull the documents toward the front of the fax machine, in the same

direction they were feeding. Close the cover.

Front cover

MACHINE ERROR XX

and

PRESS STOP KEY

Contact Brother Customer Service at;

USA: 1-800-284-4329 (voice) From within the Canada: 1-800-853-6660 (voice) From within the Montreal: 1-514-685-6464 (voice)

NO RESPONSE/BUSY

The number you called does not answer or is busy. You may also have reached a number not connected to a fax. Check the number and call again.

NOT REGISTERED

You’ve tried accessing a One Touch or Speed Dial location with no number assigned to it. See page 43 and 45 for information about storing One Touch and Speed Dial numbers.

Page 85

TROUBLESHOOTING AND MAINTENANCE

Front cover

PAPER ROLL EMPTY

The paper roll is empty; follow the instructions in Installation to replace the paper roll.

PRINTER FAULT

The recording head has overheated. Unplug the machine and wait 30 minutes for it to cool.

PRINTER JAM

The fax paper is jammed in the printer. Follow the instructions for CUTTER JAM, see page 69.

SCANNER ERROR

See Clean up

scanner

p. 68

Try cleaning the white bar and the glass under the bar with isopropyl alcohol.

If you still get a scanner error, contact Brother Customer Service at:

USA: 1-800-284-4329. From within Canada: 1-800-853-6660. From within montreal: 1-514-685-6464.

Recording Paper Jam

If something was placed in front of your fax machine, during printing the recording paper may become jammed. To roll out the jammed paper, follow the instructions for CUTTER JAM, see page 69.

Page 86

CHAPTER THIRTEEN

If You Are Having Difficulty with Your Fax Machine

If you think there is a problem with your fax machine, make a copy first. If the copy looks good, the problem is probably not your fax machine. Check the difficulties below and follow the troubleshooting tips.

Printing or Receiving Faxes

Condensed Print and Horizontal Streaks; T op and Bottom of Sentences Cut Off

If your copy looks good, you probably had a bad connection, with static or interference on the phone line.

Enabling/Disabling Anti-Curl Check Sheet (ACS)

Although the factory setting of Anti-Curl Check Sheet feature is OFF, you can check the status of your fax machine’s Anti-Curl (ACS) feature by printing an Anti-Curl Check Sheet.

Press One Touch key 01 and 05 at the same time to print an ACS Check Sheet.

Press One Touch key 01 and 05 at the same time to discontinue printing ACS Check Sheet.

Vertical Black Lines When Receiving

The sender’s scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine. If the problem continues, call Brother Customer Service at 1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada).

Phone Line or Connections

Fax Machine Does Not Answer When Called

Make sure the fax machine is in the correct receiving mode for your setup (either FAX or FAX/TEL). Check for dial tone. If possible, call your fax machine to hear it answer. If there is still no answer, check the telephone line cord connection. Connect a standard telephone handset to the fax machine telephone jack. If there is no ringing when you call your fax machine, call your Telephone Company to check the line.

Page 87

TROUBLESHOOTING AND MAINTENANCE

No Dial Tone on the Handset

Hook

Press

—OR—Lift the handset. If you hear no dial tone, check

telephone line cord connections at the fax machine and wall jack. Check that the handset is connected to the fax machine’s handset jack. Test the wall jack with another single line telephone. If no dial tone on the wall outlet, call your Telephone Company.

Sending Faxes

Poor T ransmitting Quality

Try changing your resolution to FINE or SUPERFINE (see “Resolution” p. 36). Try cleaning the white pressure bar of the scanner and the glass under the bar (see p. 71).

Dialing Does Not Work

Check for a dial tone.

See

For FAX/TEL

Mode Only

p. 33

Change TONE/PULSE setting (see “Setting Dialing Mode (Tone/Pulse)” p. 23).

Check all line cord connections, and make sure the curled handset cord is not in the EXT jack.

Check power cord connection. Send a manual fax by pressing

Hook

—OR—Lifting the handset, and

dialing the number. Wait to hear fax receiving tones before pressing

Start

Vertical Black Lines When Sending

Use your fax machine to make a copy. If the copy shows the same problem, the scanner area is dirty. Lift the front cover and check the document path. Clean the scanner’s white pressure bar and the glass under the bar using isopropyl alcohol and a lint-free cloth (see p. 71).

Handling Incoming Calls

Double Ring in FAX/TEL Mode

The fax machine knows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the fax machine handset or answer from an extension phone and press your fax machine’s Telephone Answer Code (default setting is #51).

Page 88

CHAPTER THIRTEEN

Transferring a Call to the Fax Machine

If you have answered the fax machine handset, press immediately.

If you answered at an extension phone, press your three-digit Fax Receive Code (the factory setting is 51). When your fax machine answers, hang up.

Start

, and hang up

See

Easy Receive

p. 31

Fax Machine “Hears” Voice as CNG Tone

If your fax machine is set to Easy Receive ON, and it answers voice calls by trying to receive a fax, try turning Easy Receive to OFF.

Transmission Verification Report Prints “Result: NG”

There is probably temporary noise or static on the phone line. Try sending the fax again. If the problem continues, call the Telephone Company to check your phone line.

Custom Features on a Single Line

If you have Call Waiting, Caller ID, Ring Master, Voice Mail, an answering machine, alarm system or any other custom feature on a single phone line with your fax machine, it may create a problem with sending or receiving fax data and telephone calls.

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

Page 89

Specifications

Specifi catio ns

Type Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding system Modified Huffman (MH) Modem speed 9600/7200/4800/2400; Automatic Fallback Document input width 5.8 inches to 8.5 inches (148 mm to 216 mm) Scanning/Printing width 8.2 inches (208 mm) Paper roll size: width 8.5 inches (216 mm)

Paper roll size: length 164 feet (50 m) with standard thermal paper

98 feet (30 m) with Therma PLUS paper

Paper roll size: diameter Limited to 2.76 inches (70 mm)

Printer type Line Thermal Gray scale 64 levels (Dithered) Display LCD, 16 characters Polling types Standard Contrast control Automatic/Super Light/Super Dark (manual setting) Resolution • Horizontal 203 dot/inch (8 dot/mm)

• Vertical Standard—98 line/inch (3.85 line/mm) Fine, Photo—196 line/inch (7.7 line/mm) Superfine, Photo (copy)—392 line/inch (15.4 line/mm)

One Touch dial 10 Speed-Dial 10 stations (FAX 255) 15 stations (FAX 275) Automatic redial 3 times at 5 minute intervals Speaker type Monitor Auto answer 0, 1, 2, 3 or 4 rings

* “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard

resolution).

Page 90

SPECIFICATIONS

Communication source Public switched telephone network Operating environment 41 - 95° F (5 - 35°C)

Power source 120V AC 50/60Hz (USA, Canadian Version Only) Power consumption Standby: under 5 watts — Peak: under 110 watts Dimensions 11.8 x 9.4 x 5.4 inches (299 x 240 x 137 mm) Weight 6.4 lb (2.9 kg)

Specifications are subject to change for improvement without prior notice.

Page 91

Glossary

ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the

document feeder and fed one at a time automatically.

All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in

numerical order.

automatic fax transmission Sending a fax without picking up the handset or pressing beeper The sound the keys make when they are pressed, an error occurs or a document has

been received or transmitted.

Caller ID A service purchased from the Telephone Company that lets you see the number (or

name) of the party calling you. Your fax machine stores the latest callers so you can print a Log, view caller information, register selected callers as auto dial numbers and return calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to

tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error) An error during fax sending or receiving, usually

caused by line noise or static.

Contrast Setting to compensate for dark or light documents, by lightening dark documents or

darkening light documents.

Delayed Fax Sends your fax at a later time that day. Distinctive Ring A service purchased from the Telephone Company that provides another

phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.

F/T Ring Time The length of time the fax machine rings (when the answer mode setting is

FAX/TEL) to notify you to pick up a voice call that it answered.

Hook

fax tones The signals sent by sending and receiving fax machines while communicating

information.

Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs. gray scale The shades of gray available for copying and faxing photographs. Interrupt Temporarily puts a waiting job on hold while you perform another operation. LCD (liquid crystal display) The display screen on the fax machine that shows interactive

messages during On-Screen Programming and defaults to the date and time when the machine is idle.

manual fax When you press

machine answer before you press

Hook

—OR—lift the handset so you can hear the receiving fax

Start

to begin transmission.

Page 92

GLOSSARY

Next Fax Reservation (For FAX 275 Only) Accepts the next document in the document

feeder for transmission while the fax machine is still receiving.

OGM (Out-Going Message) The message callers hear when you call your external

answering machine.

One Touch Keys on the fax machine control panel where you can store numbers for easy

dialing. You must use a separate key for each number.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static

on overseas phone lines.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and

Speed Dial numbers.

Photo Mode A resolution setting that uses varying shades of gray for the best representation

of photographs.

polling The process of a fax machine calling another fax machine to retrieve waiting fax

messages.

Pulse (Rotary) A form of dialing on a telephone line. resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and

Photo.

speed dial A preprogrammed number for easy dialing. You must press the Speed dial key and

then two digit code to start the dialing process.

Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the

sender’s name and fax number.

super fine resolution 392 x 203 dpi. Best for very small print and line art. TAD (External Telephone Answering Device) You can connect an external answering

machine on the same telephone line as your fax machine.

Tel-Index A key on the control panel that displays an electronic, alphabetical listing of stored

One Touch and Speed Dial.

Tone A form of dialing on the telephone line used for Touch Tone telephones. transmission The process of sending documents over the phone lines from your fax machine

to the receiving fax machine.

User Setting List A printed report that shows the current settings of your fax machine. Xmit Report (Transmission Report) A listing of the last fax you sent, showing, date, time,

and number of pages. The receiving party’s fax number and the result of the transmission is printed on the report for your records.

Page 93

Index

Accessories and Supplies .................................. ii

ALL DIAL Lists .............................................. 59

Alternating Displays ........................................ 18

Answer Mode .................................................. 29

Answering Machine (TAD) ............................. 14

Area Code (Setting) ......................................... 26

Assembly ........................................................... 7

Automatic Document Feeder (ADF) ............... 36

Automatic Transmission.................................. 37

Beeper Volume................................................. 27

Brother Bulletin Board ....................................... i

Brother Numbers ................................................ i

Caller ID .......................................................... 53

Caller ID (Printing).......................................... 53

Caller ID (Registering) .................................... 56

Caller ID (Returning a Call) ............................ 55

Caller ID (V iewing)......................................... 54

Canceling Job .................................................. 41

CLEAN UP SCANNER .................................. 68

CNG tones ......................................................... 2

Connect (External Telephone) ......................... 16

Connect (Hand Set) ........................................... 9

Connect (Power Cord) ..................................... 10

Connect (TAD) ................................................ 14

Connect (telephone line).................................. 10

Contrast............................................................ 36

Copy ................................................................ 57

Corrections ...................................................... 25

Customer Service................................................ i

CUTTER JAM................................................. 69

Date and Time.................................................. 23

Delayed Fax..................................................... 38

Dialing Mode................................................... 23

Distinctive Ring ............................................... 51

Document ........................................................ 35

DOCUMENT JAM.......................................... 70

Easy Receive.................................................... 31

Entering T ext ................................................... 25

Error Messages ................................................ 68

FAX ONLY Mode ........................................... 29

Fax Receive Code ............................................ 32

Fax Redial........................................................ 37

Fax Tones and Handshake ................................. 2

Fax-Back System............................................. 67

FAX/TEL (F/T) Mode ..................................... 29

FAX/TEL (F/T) Ring Time ............................. 31

FCC Notices .................................................... 61

Fine (Resolution) ............................................. 36

Function Mode................................................. 17

Gray scale ........................................................ 75

Handset Volume............................................... 27

Help List ............................................................ 1

Hold ............................................................. 4, 48

Page 94

INDEX

Important Information ..................................... 61

Inserting Spaces............................................... 25

Interrupting ...................................................... 41

Manual Dialing ................................................ 47

Manual Mode................................................... 29

Manual Transmission....................................... 37

Memory Storage .............................................. 28

Multi-Line Connections................................... 13

Multiple Resolution Transmission................... 40

Next-Fax Reservation ...................................... 39

One Touch (Changing) .................................... 46

One Touch Dial (Storing Numbers)................. 43

One Touch Dialing........................................... 48

Outgoing Message (Recording)....................... 16

Overseas Mode ................................................ 38

Packing List ....................................................... 6

Paper (Loading) ................................................. 7

Paper (Size) ....................................................... 9

Pause................................................................ 49

PBX ................................................................. 13

Photo (Resolution)........................................... 36

Polling (Receive) ............................................. 34

Polling Transmit (Setting Up) ......................... 40

Print a Report................................................... 60

PRINTER JAM................................................ 71

Repeating Letters............................................. 25

Resolution........................................................ 36

Ring Delay....................................................... 30

Ring Volume .................................................... 28

Roll Over Phone Lines .................................... 11

Set Up and Connections .................................... 5

Speaker Volume ............................................... 28

Special Characters ........................................... 25

Specifications................................................... 75

Speed Dial (Changing) .................................... 46

Speed Dial (Storing Numbers) ........................ 45

Speed Dialing .................................................. 48

Standard (Resolution) ...................................... 36

Station ID......................................................... 24

Super Fine (Resolution)................................... 36

TAD (T elephone Answering Device) .............. 14

TAD Mode ....................................................... 29

TEL. INDEX Lists........................................... 59

T elephone Answer Code .................................. 32

Telephone Index .............................................. 49

Tone/Pulse ................................................. 23, 49

Trans. Verify Key............................................. 60

Transmission Verification Report .................... 59

Troubleshooting............................................... 67

Two-Line Phone System.................................. 11

USER SETTINGS List.................................... 59

Volume Amplify .............................................. 28

Recording Paper ................................................ 9

Remote Codes (Changing) .............................. 33

XMIT REPORT ............................................... 60

Page 95

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

P.O. Box 6911

1 rue Hôtel de Ville,

Visit us on the World Wide Web

http://www.brother.com

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models overseas is at your

own risk and will void your warranty.

UF0831001 Printed in Japan

Brother FAX 275 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual