Brother FAX-210 User Manual

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Owner’s Manual

FAX=i1®

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This unit generates, uses and can radiate radio frequency energy and if not instalied and used in accordance with the Owner's Manuai, may cause interference to radio and television reception. It has been tested and found to comply with the limits for a Class B computing device in accordance with the specifications of Subpart J of Part 15 of the FCC rules, which are designed to provide reasonable protection against such interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation. If this unit does cause interference (such as static) to radio or television reception, which can be determined by turning the unit off and on, the user is encouraged to try to correct the interference by employing one or more of the following measures:

- change the location of the receiving antenna (indoor type)

- move the unit away from the radio or TV

- plug the unit into a different outlet so that the unit and the radio or TV are on different branch circuits.

If necessary, the user should consult the dealer or an experienced radio/TV technician for additional suggestions. The user may find the following booklet prepared by the Federal Communications Commission helpful: "How to Identify and Resolve Radio-TV Interference Problems". This booklet is available from the U.S. Government Printing Office, Washington, D.C., 20402, Stock No. 004-000-00345-4.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, indirect, special or consequential damages. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the bottom of the unit.

For your convenience, note this number below and retain this Owner's Manual

to serve as a permanent record of your purchase, in the event of a theft or fire or for future reference.

MODEL NO. FAX-210 NAME OF DEALER DATE OF PURCHASE

____

SERIAL NO.

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This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called.

In most, but all areas, the sum of the RENs of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advanced notice isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.

Your Teiephone Company may make changes in its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do,

you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the

manufacturer's authorized service agency for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

WARNING: For protection against the risk of electrical shock, always disconnect all cables from

the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service provided by the Telephone Company

nor connected to party lines.

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IMPORTANT FCC NOTICES

This equipment is hearing-aid compatible.

WHEN PROGRAMMING EMERGENCY NUMBERS

AND/OR

MAKING TEST CALLS TO EMERGENCY NUMBERS

1. Remain on line and briefly explain to the dispatcher the reason for the call

before hanging up.

2. Perform such activities in the off-peak hours, such as early morning or late

evening.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save them for later reference.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol

cleaners, Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall,

causing serious damage to the product.

7. Slots and openings in the cabinets and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating. These

openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your dealer or local power company.

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9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety measure/ If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

10. Do not allow anything to rest on the power cord. Do not locate this product where

persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the product plugged into the extension cord do not exceed the extension

cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may be dangerous voltage points or short out parts that could result in a risk or fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks.. Refer all servicing to service

personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed.

B. if liquid has been spilled into the product.

C. If the product has been exposed to rain or water.

D. If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating

instructions since improper adjustment or other controls may result in damage

and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

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Definitions and explanations of certain terms which vou will encounter in the Owner’s Manual

ADF

CCITT GROUP 3

CONVENIENCE COPIER

DIGITAL FACSIMILE FAX PASSWORD

FINE RESOLUTION

GRAY SCALE

ICM

KEY SYSTEM

MESSAGE CENTER OFF-HOOK

Automatic Document Feeder - allows the insertion of multiple originals for faxing or copying (5 originals).

A standard for facsimile transmission established by the CCITT the International Telegraph and Telephone Consultative Committee. Machines meeting this standard can transmit a standard page at speeds of under 60 seconds.

A copier used to make occasional copies. Facsimile that transmits images in the form of discrete data bits. A security passcode that permits transmission to your unit only

by units with the same matching passcode. 203 X 196 lines per inch - a transmission mode used by facsimile

machines to transmit images containing a great deal of fine detail. Shades of gray (16 in the case of your unit) that are used to

provide a faithful reproduction of photographic images. Incoming message - the telephone message that is recorded on

the Message Center (see below) of your facsimile unit. A standard office-type telephone system where the telephones

have keys for selecting lines and functions. A telephone answering system built into the facsimile unit. A condition where your handset is off the hook (not in the

cradle).

ON-HOOK

OGM

PBX

PSTN

PULSE/TONE

RTI/TTI

STANDARD

A condition where the handset of the unit is on the hook (in the cradle).

Outgoing message - the message which you record on your Message Center and which is heard by the caller when he calls your unit (when the Message Center is on).

Private Branch Exchange - a computerized telephone switch

usually found in large organizations which accepts calls from the outside and transfers them to various extensions inside and which routes calls from the inside to the outside.

Public Switched Telephone Network - the public lines of the telephone company.

Types of dialing: Pulse is the rotary method, where the phone system counts pulses (clicks) to determine the number you are dialing. Tone is an audio method where the system listens to the tones to determine the number you are dialing.

RTI - Remote Terminal Identification; TTI - Transmit Terminal Identification. The phone number of your fax unit and your name/ID, which, if programmed by you, identify your unit to other fax units and may be printed out on documents received by the other parties, be displayed in their LCDs and appear in transaction journals.

RESOLUTION 203x98 lines per inch - the transmission mode used by facsimile

machines to transmit images containing typewritten or printed matter and less-involved drawings.

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Contents Page

INTRODUCTION 1 PRE-INSTALLATION INSTRUCTIONS 2

Before removing the unit from the carton 2

Contents of the packing carton 2

Procedures for removing the unit from the packing carton 3

INSTALLING THE UNIT 4

I. II. III. IV.

GETTING FAMILIAR WITH YOUR BROTHER FAX-210

I. II.

BASIC OPERATIONS

I. II. III.

PROGRAMMING THE UNIT

Electrical connection Single-line telephone connections Multi-line telephone connections Inserting the recording paper roll into the unit Inserting the original document tray

The FAX-210 - parts and their functions

The control panel

The copy mode How to transmit documents How to receive documents 16

Setting the date and time

4 4 5 5 7

8 8 8

11 11 11

18 18

II. III. IV. V. VI.

Registering your fax telephone number ID

Registering your company name/destination name Setting up the auto dialer Setting user switches The Message Center 28

18 20 22 24

Continued

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VII

Contents

ADVANCED OPERATIONS

1. Temporary registration settings II. III.

IV. CARING FOR YOUR FAX-210 ERROR MESSAGES

TROUBLESHOOTING TELEPHONE DIRECTORY SPECIFICATIONS

Setting the Fax Password Printing out lists Understanding audio signais

Paoe

43 43 48 49 51

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INTRODUCTION

Thank you for purchasing the Brother FAX-210. This Owner's Manual will help you derive the fullest benefits from this new, powerful but compact facsimile transceiver.

The Brother FAX-210 is a modern, compact desktop digital facsimile unit with such features as a five (5) page automatic document feeder, an easy-to-read 16 character Liquid Crystal Display

(LCD), a paper cutter and an exclusive Electronic COVERPAGE™ feature. Its performance is

compatible with CCITT Group 3. Therefore, your new FAX-210 is compatible with most modern facsimile units in the world.

The FAX-210 is an ideal low-volume stand-alone unit or a satellite unit in a larger facsimile network.

Furthermore, the unit can be used as a convenience copier and as a sophisticated business tele

phone. All of the Brother FAX-210 features can be easily learned by following step-by-step procedures

listed on the following pages. As you become familiar with the features and operation of the unit, keep the Owner's Manual handy for quick references and reminders.

The Owner's Manual provides a step-by-step description of the procedures you should employ

in unpacking, installing and learning to operate your Brother FAX-210 facsimile unit. If you

follow these instructions, you will have no problem with either the installation or the operation

of the unit. Modern digital facsimile units are extremely reliable. If you exercise the necessary care, you will

enjoy years of totally trouble-free enjoyment of this unit. Now, open the Owner's Manual to PRE-INSTALLATION INSTRUCTIONS (page 2) and read

the material carefully.

IMPORTANT NOTE

If you wish to start using your FAX-210 immediately upon purchase, you can learn how to install it, use it as a transmitter or a receiver in a matter of minutes. To do so, read the following material only:

• PRE-INSTALLATION INSTRUCTIONS

• GETTING FAMILIAR WITH THE UNIT

• BASIC OPERATIONS

After you read these pages, you will be able to send and receive facsimile commu nications. Later, at your leisure, you can read the rest of the Owner's Manual and learn how to benefit from the FAX-210's many other outstanding features.

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PRE-INSTALLATION INSTRUCTIONS

BEFORE REMOVING THE UNIT FROM THE CARTON

The Brother FAX-210 is designed to operate in an office environment or at home. It is rugged,

reliable and virtually maintenance-free. However, to ensure years of trouble-free performance,

please observe the following precautions:

Do not locate the unit near heaters, air conditioners, in direct sunlight or in dusty environments.

Install the unit on a flat level surface, such as a desk, a table, a typewriter or computer stand.

Do not locate the unit where water or chemicals are likely to splash on it.

Select a vibration-free area of your office.

Locate the unit within 3 feet from a telephone wall jack.

Locate the unit within 3 feet of a standard, grounded outlet.

Avoid plugging in the unit into an outlet which is on the same line as an air conditioner, a refrigeration unit, a copier, an electric typewriter or any other device that draws a lot of current

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The packing carton contains:

(T) The Brother FAX-210 unit

(D One roll of Brother thermal recording paper

(D Telephone handset

(4) Handset curled cord (f) Telephone line cord (6) Owner's Manual (7) Warranty card (8) Test Sheet (9) Original document tray ® Call Directory insert/Quick Reference Card (n) Wallet Sized Card

® Wire Paper Holder

PROCEDURES FOR REMOVING THE UNIT FROM THE PACKING CARTON

1. Carefully open the carton (see the appropriate inscription on the carton)

2. Pull out the FAX-210 and the other devices together with the packing trays

3. Remove all packing trays and plastic from the unit

4. Take out the telephone line cord from the plastic packaging

5. Take out the telephone handset and the curled cord

6. Take out the paper roll

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INSTALLING THE UNIT

I. ELECTRICAL CONNECTION

The FAX-210 can be plugged into any standard power (110 VAC) outlet. Make sure that the outlet is grounded and that it is not on the same iine as appliances or office machines which tend to draw a iot of power in a very short period of time, such as refrigerators, copiers, etc. The

FAX-210 power requirements are listed in the SPECIFICATIONS.

After you plug in the power cord into the outiet, the LCD will display:

MSGCTR

PRESS STOP KEY

Press STOP. If you have not inserted the paper roll into the unit, "ADD PAPER" message appears. If you have already inserted the paper roll, the unit is ready for use. The LCD will display the date and time as foilows:

01/01/89 00:00

This LCD reading is referred to as the "standby mode" and it indicates that the unit is ready to perform its functions. Later, we will show you how to set the date and time.

AUTO ANS

•PASSWORD

P_ MSG CTR — AUTO ANS "•-PASSWORD

NOTE: THE FAX-210 DOES NOT HA VE A POWER ON/OFF SWITCH.

II. SINGLE-LINE TELEPHONE CONNECTIONS

The FAX-210 must always be connected to the power outlet prior to making the telephone line

connection. Similarly, when disconnecting the unit, the telephone line connection should be

removed before unplugging the unit. This procedure is necessary because the unit relies on the power outlet's ground for your protection from any possibly hazardous electrical conditions that may arise on the telephone network.

The simplest way to connect the Brother FAX-210 unit to the public switched telephone network (phone company lines) is to use a single telephone line. The connection is particuiarly simple if you have a modular wall jack. The most common modular jack is referred to as the

USOC RJ11C jack. If you have such a jack, follow the instructions below. If your wall jack is

not modular. It is very easy to convert the wali piug to a modular form. Conversion is very simple and conversion kits are avaiiable from your local phone company, an electronics / computer store (e.g.. Radio Shack) or the AT&T phone stores.

To connect your FAX-210 to the telephone line, foliow these steps:

• Connect one end of the curled handset cord to the handset and the second end to the RJ7

jack on the side of the handset cradle.

• Take the telephone cord which is also included in the carton and connect one of its plugs to the

LINE jack in the back of the FAX-210 unit and the second plug to your modular wall jack (USOC RJ11C). Now, the FAX-210 is connected to the telephone network.

Please see the illustration on the next page for the telephone connections.

MODULAR PLUG

TO WALL OUTLET

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If you have MODULAR PHONE JACKS (USOC RJ11C), simply plug the phone cord into the

wall jack.

If you have the older 4-PRONG JACK, you must use a modular 4-prong adapter USOC RJA1X. Plug the adapter into the wall jack and then plug the phone card into the adapter. Then, follow

the instructions above.

III. MULTI-LINE TELEPHONE CONNECTIONS

Most offices have key systems or PBXs. While in many cases it is relatively easy to connect the

FAX-210 to a key system or a PBX, we suggest that you contact the organization which

installed your company's telephone system and ask them to connect the FAX-210 to the system. If the FAX-210 is connected to a key system, ask your installer to connect the FAX-

210 to the last line on the system. This way, the FAX-210 will not be activated by every phone

call coming into your office. The preferred solution is to ask the phone company to assign a separate line to the facsimile unit. In this case, you can leave the unit on 24 hours a day and derive full benefits from its automatic, unattended operations capabilities.

IV. INSERTING THE RECORDING PAPER ROLL INTO THE UNIT

To insert the paper roll, follow the directions given below. Before reading the instructions for inserting the recording paper into the unit, please consider these important notes:

NOTE 1 : The recording paper is heat-sensitive. Avoid exposure to high temperature, high

humidity or direct sunlight. Keep the received documents (or copied documents) away from high temperature, direct sunlight, high humidity, alcohol, blueprints. Otherwise the documents may become discolored.

NOTE 2: The use of Brother Recording Paper is specifically recommended for this unit. The

use of paper not authorized by Brother may adversely affect the unit's performance and may void Brother's product warranty.

Brother Recording Paper has a red stripe indicator. Its appearance on your received or copied documents is a warning that the paper roll will be running out shortly. Replace the paper roll when you see the red stripe. Furthermore, Brother Recording Paper has a black stripe at the

end of the roll. If you have not changed the paper at the appearance of the red stripe, the unit will automatically stop when the black stripe appears. This feature works only with Brother

Recording Paper on Brother facsimile units. Please note that Brother Recording Paper rolls are

overwound (i.e., contain extra paper) so that you are not wasting paper when you remove the

roll when the indicator appears.

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To insert the paper roll, follow these directions:

1. To open the paper cover, press the button which is located at the right edge of the top of the machine.

Hold the recording paper roll so that the

free end of the paper points towards you

from the top of the roil. Be sure not to

set the recording paper upside-down. If

this happens, you will not get any images

on reception or copying.

3. Drop in the paper into the unit. Place the leading edge of the paper through the

paper cutter guide.

4. Push the cover unit until you hear a click.

5. Press STOP. The automatic cutter will cut off excesspaper and the unit will go into

the standby mode (ready). The LCD will

change to:

6. If you forget to press STOP, the unit will go into the standby mode as soon as someone calls it.

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V. INSERTING THE ORIGINAL DOCUMENT TRAY

The original document tray consists of document tray, Call Directory and Quick-Reference Card,

and wire paper holder. The Call Directory Card and the Quick-Reference Card can be inserted into the back side of the tray in the following step.

1. Turn the tray face down. Also hold the Call Directory Card and the QuickReference Card face down. Insert either left or right leg (positioned at the bottom of the Cards) into the slit of the tray and then insert another leg. See Illustration 1 below.

2. Slide the Cards down along the slits. Puts the upper part of the Cards below the two protrusions coming out face to face at the top middle of the tray. (The tray must still face down.) Slide the Cards down to the bottom of the slits.

3. Now turn the tray face up.

A wire paper holder also comes with this tray and can be easily installed into the tray. Locate small holes at the top of the tray. Insert the legs of the paper holder into the holes. Make sure the other end of the wire protrude upwards as shown below. Pre-installation is complete.

Insert the above tray into the slots at the top of the unit as shown in the Illustration 2 below.

Illustration 1

Illustration 2

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GETTING FAMILIAR WITH YOUR BROTHER FAX-210

i. THE FAX-210-PARTS AND THEIR FUNCTIONS

Now that the unit is connected to the telephone network and the power, take a few minutes to become familiar with the unit. The main parts of the unit and their functions are indicated in the drawing below:

CALL DIRECTORY INSERT

LCD,

FUNCTION/

PAUSE

KEY

CONTROL

II. THE CONTROL PANEL

Now, let's take a look at the control panel of the Brother FAX-210. The layout of the control panel is shown below. The purpose of the various buttons is described on the next page.

SPECIAL FUNCTION PAD

KtYb // STOP KEY

brother FAX-210

[function \ NEXT

HOOK ^ PAUSE REDIAL

HOOK

KEY

^ MSG CTR — AUTO ANS

3 I I C D C

NEXT/REDIAL

KEY

PASSWORD

SET/MANUAL DIAL

1 \

4 GHI \

7 PRS

KEY

2 3 dee

\ v_

___________________________

8 Tuv

^=3 t>

Q OPER

ß MNO

CO ^AG E MSG C TR

g wxY

STOP

COPY/START

KEY

□ MIC

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Operation of the control buttons and switches

START/COPY button

COPY

START

STOP button

STOP

TEN KEY PAD-

LCD -

- MSG CTR

- AUTO ANS

- PASSWORD

Initiates facsimile transmission or copy operation.

Stops any of confirming programming in the FUNCTION SETTING mode. Stops copying; stops document transmission (but cannot stop reception or phone calls); Stops continuous beeping in ERROR; Confirms the elimination of abnormality (e.g., you press the STOP button after you change the paper roll).

Initial function - one touch calling buttons (0 - 9). Regular telephone dialing keys only after you press the MAN. DIAL button for manual dialing. Used for registering certain items into the unit (one-touch, speed-dial, etc.) The * and # keys control the cursor movement left and right, respectively, during certain programming operations. # is also used for speed dialing.

Displays date and time In the standby mode. Displays prompts during programming and operational activities of the unit. Displays results of various operations and indicates problems/errors. Up to 16 digits can be displayed at a time. When information contains more than 16 digits, you can press the cursor key to scroll the display (in the direction indicated by the cursor)

HOOK CONTROL -

Pressing this button allows dialing with the handset still in ON HOOK status and activates the monitor so that the operation of the machine may be heard. The monitoring sound will not be heard from the speaker during dialing when you are in on-hook status.

HOOK

f 1 Pressing the HOOK button again in the ON-HOOK status turns off

the line.

Removing the handset from the cradle (off-hooking) while the HOOK button is still engaged, stops the monitoring activity of the speaker and allows you to make a phone call using the handset. During the handset-originated telephone call, the HOOK button will not be activated, even if pressed.

FUNCTION/ PAUSE -The FUNCTION button in programming (this is its initial and major usage).

\function\

PAUSE

The PAUSE button inserts a delay in the dialing process. This function can operate only during:

- Manual dialing in automatic transmission mode

- Registration for programmed transmission.

When the PAUSE button is pressed, the LCD displays the letter "P".

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NEXT/REDIAL -

REDIAL

1 I

NEXT is a registration/setting button in programming.

Pressing the REDIAL button redials a destination for which dialing has already been attempted once (allows the redialing of the previously dialed number). The LCD will display the telephone/fax number being dialed :

- MSG CTR

TEL: 516P555P1212

(when using the unit as a telephone in non-auto-dial mode, press the

~ AUTO ANS

-PASSWORD

MAN. DIAL button - see below).

Pressing the REDIAL button causes the LCD to display the called number again.

NOTE: If the power is turned off, the REDIAL memory of the

previously dialed number is lost. With the power ON, pressing the REDIAL button before any telephone number has been dialed, will cause the LCD to display:

MSG CTR

REDIAL INVALID

— AUTO ANS

PASSWORD

SET/MANUAL DIAL -

SET

MAN.DIAL

Allows to dial telephone/fax numbers manually. Use for numbers not stored in the unit's station memory. SET is a registration button used during programming.

NOTE: The upper row of buttons - FUNCTION, NEXT, SET are shown in italics. More expianation

on the proper use of the above controi buttons wiii be provided in the body of this Manuai in the appropriate pieces.

Other controls:

TONE/PULSE -

PULSE^ TONE

SPEAKER VOLUME -

SPEAKER VOL

RINGER VOLUME-

RINGER VOL

Located on the back of the unit. Allows you to set rotary or touchtone dialing.

Located on the back of the unit. This rotary control allows you to adjust the volume of the monitor/speaker.

Located on the side of handset cradle, this control adjusts the loudness of the ringing.

H L OFF

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BASIC OPERATIONS

I. THE COPY MODE

The easiest way to learn the FAX-210 is to begin with the COPY MODE. To make a copy, follow the simple instructions below:

NOTE 1 NOTE 2 NOTE 3

Make sure the unit is plugged in and that the LCD is in the standby mode Insert the document you wish to copy into the guide of the unit, face DOWN.

The LCD will display:

FAX/COPY READY

Press START/COPY.

When the unit completes copying the document, the original will be completely free of the unit. The copy will be cut automatically.

FINE resolution is set automatically while the FAX-210 is functioning as a copier.

Warnings related to copying are on page 17.

If you wish to make a copy in PHOTO mode, choose PHOTO in the TEMPORARY

SETTING MODE (see p. 43).

II. HOW TO TRANSMIT DOCUMENTS A. Preparing to transmit documents

^ MSG CTR — AUTO ANS ^PASSWORD

You can start using the unit once it is plugged in, connected to the telephone network, has paper inside of it and the LCD is in the standby mode. If you are satisfied with the factory settings for various parameters (and, most of the users hardly ever have to change these settings), you can start using the machine immediately.

Basically, the only difference between transmission and copying is that for transmission you must dial a telephone number before pressing the START/COPY button!

The only programing most users do is to set the date and time and to program their fax number and name so that they appear on the received document. All other programming can be postponed

for when you need some specific capability.

Also, bear in mind that the FAX-210 has an LCD which will display helpful prompts. Furthermore, you can abort sending a document by pressing the STOP button.

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B. Transmitting documents

Now, you are ready to transmit your document. The exact procedure for transmission depends on your selection of one of these methods:

• Manual dialing

• One-touch dialing

• Speed dialing

Any of these methods can be used with manual transmission or automatic transmission. If you

use automatic transmission, the unit will feed your document before dialing, and will send in quick mode. It is a manual transmission if you first pick up the handset or press the HOOK button and then dial (either manual dialing, one-touch dialing or speed dialing). If you use one-touch dial

or speed dial and then press the START button, this is an automatic transmission.

1. One-touch dialing

The procedure for setting up one-touch numbers (up to 10 of them) is described in the PROGRAMMING THE UNIT section of the Manual. The actual transmission procedure is :

a) Manual transmission

• Insert up to 5 documents into the feeder face down. The LCD shows: MSG CTR

FAX/COPY READY

— AUTO ANS ^PASSWORD

Press HOOK or pick up the handset. The LCD shows:

MSG CTR

FAX:

Press the desired one-touch number using the ten key pad. If you have already registered

the receiver's company name, the LCD shows the receiver's ID:

FAX:BROTHER INDU

If you have not registered the receiver's company name, the LCD shows the registered receiver's facsimile telephone number:

FAX:052P263P583

The unit will start dialing automatically. When you hear the fax tone, press START. A completion tone will sound for one second after the transmission is completed. The LCD will revert to the standby mode.

01/01/89 00:00

— AUTO ANS ^PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

b) Automatic transmission

• Insert up to 5 documents Into the feeder face down. The LCD shows:

- MSG CTR

FAX/COPY READY

- AUTO ANS

-PASSWORD

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Press the desired one-touch number using the ten key pad. If you have already registered

the receiver's company name, the LCD shows the receiver's iD:

If you have not registered the receiver's company name, the LCD shows the registered receiver's facsimile telephone number:

Press START. The unit will start feeding a document and then start dialing, and initiate the

transmission automatically. A completion tone will sound for one second after the transmission is completed. The LCD will revert to the standby mode.

2. Speed-dialing

a) Manual transmission

FAX:BROTHER INDU

FAX:052P263P583

01/01/89 00:00

- MSG CTR

- AUTO ANS

-PASSWORD

MSG CTR

— AUTO ANS ’-PASSWORD

r- MSG CTR — AUTO ANS ’-PASSWORD

• Insert up to 5 documents into the feeder face down. The LCD shows:

MSG CTR

FAX/COPY READY

Press HOOK or pick up the handset. The LCD shows:

FAX:

Press # and the desired 2-digit code using the ten key pad. Example: If 03 stands for 201 981 0300, press "#", "0",and "3", and the unit will dial 201 981 0300. The LCD shows:

FAX:#03

After one second, if you have already registered the receiver's company name, the LCD shows the receiver's ID:

FAX:BROTHER INTE

If you have not registered the receiver's company name, the LCD shows the registered

receiver's facsimile telephone number:

— AUTO ANS ’-PASSWORD

MSG CTR

— AUTO ANS ’-PASSWORD

f_ MSG CTR — AUTO ANS ’-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

FAX:201 P981P0300

- MSG CTR

- AUTO ANS

-PASSWORD

Page 23

The unit will start dialing automatically. When you hear the fax tone, press START. A completion tone will sound for one second

after the transmission is completed. The LCD will revert to the standby mode.

I- MSG CTR

01/01/89 00:00

b) Automatic transmission

• Insert up to 5 documents into the feeder face down. The LCD shows:

FAX/COPY READY

Press # and the desired 2-digit code using the ten key pad. Example: If 03 stands for 201 981 0300, press "#", "0",and "3", and the unit will dial

201 981 0300. The LCD shows:

FAX:#03

After one second, if you have already registered the receiver's company name, the LCD shows the receiver's ID:

— AUTO ANS "^PASSWORD

P- MSG CTR — AUTO ANS

■^PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

FAX:BROTHER INTE

If you have not registered the receiver's company name, the LCD shows the registered

receiver's facsimile telephone number:

FAX:201 P981P0300

Press START. The unit will start feeding a document and then start dialing, and initiate the

transmission automatically. A completion tone will sound for one second after the transmission is completed. The LCD will revert to the standby mode.

01/01/89 00:00

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

3. Manual dialing

a) Manual transmission

• Insert up to 5 documents into the feeder face down. The LCD shows:

- MSG CTR

FAX/COPY READY

- AUTO ANS

-PASSWORD

Press HOOK or pick up the handset. The LCD shows:

- MSG CTR

FAX:

- AUTO ANS

-PASSWORD

Page 24

Press MAN.DiAL. Dial the desired number using the ten key pad.

,-MSGCTR

FAX:201981030

If your desired number is more than 11 digits, the display will scroll, e.g.:

— AUTO ANS "^PASSWORD

AX:201981030012

When you hear the fax tone, press START. A completion tone will sound for one second after the transmission is completed. The LCD will revert to the standby mode:

01/01/89 00:00

MSG CTR

— AUTO ANS

PASSWORD

r- MSG CTR — AUTO ANS ''-PASSWORD

b) Automatic transmission

• Insert up to 5 documents into the feeder face down. The LCD shows: P- MSG CTR

FAX/COPY READY

Press MAN.DIAL. Dial the desired number using the ten key pad.

FAX:201P981P030

If your desired number is more than 11 digits, the display will scroll, e.g.:

AX:201P981P0300

Press START. The unit will start feeding a document and then start dialing, and initiate the

transmission automatically. A completion tone will sound for one second after the transmission is completed. The LCD will revert to the standby mode.

— AUTO ANS ''-PASSWORD

P- MSG CTR — AUTO ANS '-PASSWORD

P- MSG CTR — AUTO ANS 1-PASSWORD

P- MSG CTR

01/01/89 00:00

— AUTO ANS '-PASSWORD

4. Redial button

When the telephone number was dialed, the telephone number dialed will be registered in

REDIAL button automatically.

If the number is busy in Automatic transmission, set the document in the feeder again. Document will remain in the feeder in case of Manual transmission. Press HOOK or pick up the handset and then press REDIAL. The unit will redial the last number dialed. After hearing fax tone, press START.

Page 25

III. HOW TO RECEIVE DOCUMENTS

There are two methods for receiving documents with your FAX-210 unit:

• Automatic Reception

• Manual Reception

NOTE: If a telephone connected in parallel with the unit is used during receipt of a document, the

received document may include distorted characters.

A. Automatic Reception

The factory setting is for AUTO. ANSWER to be ON and for the unit to pick up the reception on the first ring. Therefore, if you are satisfied with this setting, there is absolutely nothing you have to do to receive documents automatically, except to make sure that the unit is plugged in and that there is enough recording paper in the unit.

If for some reason you prefer for the unit to pick up automatically on the fourth (4) ring, you can reprogram the AUTO. ANSWER function using the simple procedure described in the PROGRAMMING

THE UNIT section of the Manual.

Usually, the reason for this is as follows. The fax unit is on your desk and you can pick up the phone before the unit has rung four times. If you hear a voice, you simply answer the caller. If you hear fax tones, you can receive the document manually (see below). Of course, you can leave the handset onhook and press HOOK. Then you will hear the rings and the voice or fax tones over the monitor. If you hear fax tones, press START.

B. Manual Reception

To switch the unit to the MANUAL RECEPTION mode, you have to turn off the AUTO ANSWER mode. This is done by following the simple instructions on page 27.

When you hear a ring, pick up the handset and, if you hear a voice, start the conversation. If you hear fax tones, press START.

NOTE: Do not leave the document in the feeder when the unit is set to Manual reception mode.

The unit can not receive document.

Page 26

IMPORTANT TRANSMISSION INFORMATION:

When inserting documents into the feeder hold the documents by both hands. Take your hands off documents immediately once the first page of the documents has started to be fed into the feeder.

Do not transmit or copy very thick pages (over 0.12mm thick). If you have to transmit such pages, use a photocopier (not the FAX-210) to make a copy and transmit the copy instead.

Do not transmit or copy wrinkled, wet, or coated documents. Make a photocopy and transmit it instead.

Do not transmit or copy documents printed on thick photographic paper, metal or textiles. Make a photocopy and transmit it instead.

Do not transmit or copy documents that are too thin (tissue paper, tracing paper, etc.) The thinnest paper suitable for transmission is 0.055mm. Make a photocopy and transmit it instead.

Remove all staples and paper clips from the documents to be transmitted. Do not transmit or copy documents held together by scotch tape. Photocopy them and

transmit the photocopy. Do not load the feeder with more than five (5) documents at a time. Transmit carrier sheets and glossy papers one at a time. Do not transmit documents of different sizes and/or thickness together. When transmitting more than one document at a time using the ADF, make sure that they are

between 0.06 and 0.09mm thick. Otherwise, transmit one by one, or use a photocopier to make copies and transmit them instead.

Scannable area that can be guaranteed is the shaded area in the following picture

208 (mm)

Document Length

USING THE UNIT AS A TELEPHONE

To use this unit as a telephone, you have the following choices:

• Manual dialing

• One-touch dialing

• Speed-dialing

All of these can be made in the ON-HOOK or OFF-HOOK mode. To use the three ways of dialing, follow the same instructions as for facsimile dialing, except you do not set a document into the feeder.

And the REDIAL function is also available.

Page 27

PROGRAMMING THE UNIT

THE FAX-210 has many capabilities. These can be programmed by the user. The method for

programming these will be described when we address a specific capability. Here, we will address a number of fundamental operations.

Important: Perform all programming operations without a document in the feeder.

I. SETTING THE DATE AND TIME

The date and time display is referred to as the standby mode of the LCD. When in this mode, the

LCD initially displays:

_ MSG CTR

MM/DD/YY HH:MM

The initial factory setting date and time is "01/01/89 00:00".

This will change to the actual date and time after you complete the steps below.

• Press FUNCTION. The unit will go into the FUNCTION mode and the LCD will

display:

FUNCTION(0-9)?

- AUTO ANS *-PASSWORD

_ MSG CTR

-AUTO ANS ^PASSWORD

Press "6". The LCD will revert to the standby setting, except that there will be a cursor under the first "M". Input the correct 2-digit number for the month (from 01 to 12). As the month is completed, the cursor will move to the first "D" where you

input the correct number for the day (01 to 31). Continue this process until the entire date and time is registered. Note that this unit uses the 24 hour clock, i.e., 9:15PM is shown as 21:15.

Press SET twice. From this point on, the standby mode of the LCD will display the correct date and time.

II. REGISTERING YOUR FAX TELEPHONE NUMBER ID

Your fax unit's telephone ID number is used as an RTI/TTI number to identify your messages at the remote location. When programmed, the number may be printed on documents received at the distant end. It may also appear on their LCD display or transaction journals if these are features of their equipment. You can register your telephone number up to 22 digits at a time,

all 22 digits can be seen by scrolling the LCD by using the cursor keys.

• Start by putting the unit into the FUNCTION mode (see above). Press "1" and the unit will go into the REGISTRATION & SETTING mode and the LCD will display:

MSG CTR

Press "1". If there is no other number registered, the LCD will display:

FAX:_

— AUTO ANS "^PASSWORD

r_ MSG CTR — AUTO ANS

PASSWORD

Page 28

Input the appropriate numbers by using the ten key pad. As you press a number, the digit appears at the current position of the cursor. If you wish to input a space, press the right cursor key and the cursor moves to the next position.

When the input for fax telephone number ID has been completed, pressing NEXT will bring you to the COMPANY NAME/DESTINATION NAME registration. And if you do not touch any key for around 10 seconds after you have entered your fax telephone number ID, it will be automatically registered and the LCD will revert to the standby mode.

Clearing a Registered RTI/TTI number

• To clear the RTI/TTI number, bring the number up on the LCD again. f- MSG CTR

FAX:2 01 111 5881

• Make sure that the cursor is under the first digit of the number, and press PAUSE

three times. The LCD shows;

FAX:_

— AUTO ANS

PASSWORD

I- MSG CTR — AUTO ANS ''-PASSWORD

Correcting Mis-registration

• To correct an incorrect number, you can overwrite the registration, but cannot insert a

number into it. For example, if you input "201 311 5881" for "201 111 5881", bring the cursor to "3". Enter "1".

MSG CTR

FAX: 201 1

Anything to the right of the cursor will be erased.

NOTE: You may use the PAUSE button to insert a pause, yet this inputs a "P". Then your

RTI/TTI number will appear like 201 P111P5881 both on the display and in print. If you

do not like this, use the cursor right key to insert a space as mentioned above.

AUTO ANS

•PASSWORD

Page 29

III. REGISTERING YOUR COMPANY NAME/DESTINATION NAME

You can register up to 22 (twenty two) alphanumeric characters for your company name/ID.

• Press NEXT after you've registered the RTI/TTI. The LCD displays:

MSG CTR

NAME:

• Input is accomplished by using the character chart on the next page. Please note that you must use the 2-digit code for each alpha or numerical character in your station ID.

• When the input for the STATION ID has been completed, pressing NEXT will return

you to the RTI/TTI setting. And if you do not touch any key for around 10 seconds after you have entered your STATION ID, it will be automatically registered and the

LCD will revert to the standby mode.

NOTE: If you have not registered the RTI/TTI number, you cannot register your company

name/ID.

Clearing a Registered Company Name/Destination Name

• To clear a company name/destination name, bring the name up on the LCD again:

— AUTO ANS ^PASSWORD

MSG CTR

NAME:fiROTHER

Enter the 2-digit code for a blank (0,0) using the ten key pad. This erases the

registration entirely. The LCD shows:

NAME:

— AUTO ANS ^PASSWORD

MSG CTR

— AUTO ANS

PASSWORD

Correcting Mis-registration

• To change a character already registered, move the cursor under the character to be

changed, then overwrite the character with the correct 2-digit code. For example, if you input BRATHER instead of BROTHER, bring the cursor to "A" and enter the 2digit code for "O". The correction will be shown on the display.

• To correct a missing character, move the cursor to the place where the character is

missing and put in the 2-digit code for the missing character. Then reinput all

characters succeeding the missing character. For example, if you entered BRTHER

and forgot the "O", move cursor under the "T" then input the 2-digit code for "O", T',

"H", "E" and "R".

Please see the chart on the following page.

Page 30

CHARACTER CODE CHART

BLANK

( )

24 25 26

09 10

1 2

A B

11 12 13

18 19 20

■

35 36

K L M

04 05

—

4 5 6

28 29

D E

37 38 39

06 07

30 31

48 49 50 51

X Y z

Example: BROTHER = 34, 50, 47, 52, 40, 37, 50 Example: 201 = 18,16,17

41 42 43 44 45

R s

[

Not used

46 47

—

Page 31

IV. SETTING UP THE AUTO DIALER

A. Registering One-Touch Numbers

You can register ten (10) one-touch numbers (up to 22 digits each) and destination names (up to 20 characters each) for convenient dialing.

2. Press "3". The LCD will display:

4. Use the numeric ten key pad to enter the appropriate telephone number, e.g.:

5. Use PAUSE to register a pause for PBX or overseas transmissions.

Press FUNCTION and "1". Now you are in the REGISTRATION & SETTING mode.

___________________

FXa:

Select a digit from 0 to 9 under which you will register the one-touch number For example, press "1". The cursor will move to the next digit of

FX1:

FX1:201

FX1:201P

, r-MSGCTR

PASSWORD

MSG CTR AUTO ANS

•PASSWORD

r- MSG CTR — AUTO ANS ^PASSWORD

p. MSG CTR — AUTO ANS ^PASSWORD

r- MSG CTR — AUTO ANS ^PASSWORD

If you try to enter a telephone number of more than 11 digits, the display will scroll to the left.

- MSG CTR

X1:201P981P0300_

If you wish to add a destination name (up to 20 characters), follow the

instructions in Step 8.

Otherwise, if you do not touch any key for around 10 seconds, the one-touch

number will be registered automatically and the LCD will revert to the standby mode.

Press NEXT. This registers the fax (telephone) number, and now you can register the name attached to the one-touch number. The LCD will show:

NAME:

Use the chart on page 21 to input up to 20 characters.

- AUTO ANS

-PASSWORD

. MSG CTR

AUTO ANS

•PASSWORD

Page 32

9. To continue one-touch dial registration, press NEXT. The destination name is

registered, and the LCD will show

- MSG CTR

FX1:201P981P0300

10. Select another digit, for example, 2.

FX2:

11. Repeat the steps 4-8.

B. Registering Speed-Diaiing Numbers

Speed-dialing numbers are registered in the same manner, except you press "4" in the

REGISTRATION/SETTING mode. The display will allow you to input a 2-digit code (from 01 to 10 for

each of the ten (10) speed-dial numbers. The destination is registered in the same manner as above using the chart on page 21.

For your convenience, you can record the one-touch and speed dial numbers on the Call Directory

sheet, which can be inserted into the Original Document Tray.

- AUTO ANS

-PASSWORD

. MSG CTR

AUTO ANS

•PASSWORD

Page 33

V. SETTING USER SWITCHES

User Switches control a number of key parameters of the unit's operation, such as: Resolution, Contrast, Audio Beeper, Transmit Report, Password Transmission, Automatic Answer and the Number of Rings on which the unit will answer automatically.

Press "7" in the FUNCTION mode. The unit enters USER SWITCH SELECTION MODE. The LCD will display:

MSG CTR

USER SW(0-9)? — AUTO ANS

^-PASSWORD

Pressing 1, 2, 3, 5, 6, 7,9 (4, 8, 0 are not used) will allow you to set the User Switches.

To revert to standby mode from USER SWITCH SELECTION MODE, press SET twice.

A. Setting the Resolution

1. Press "1" in the USER SWITCH SELECTION MODE. The LCD will display: MSG CTR

RES: STD

— AUTO ANS ^PASSWORD

2. Use STANDARD to transmit typewritten or printed materials. Use FINE for detailed drawings or detailed text. Use PHOTO when you need to transmit an

image with many shades, such as a photograph, a colored original, etc. Please

note that the transmission speed is highest at STANDARD resolution, slower at

FINE and quite slow in PHOTO. Thus, use PHOTO only when warranted.

NOTE: The factory setting is STANDARD resolution.

3. Select the RESOLUTION mode using the cursor keys. Choose from the

following displayed RESOLUTION modes:

MSG CTR

RES: STD

RES: FINE

RES: PHOTO

4. If you press SET , the resolution is selected and the display returns to the USER

SWITCH SELECTION MODE. If you press NEXT, the resolution is selected and the display proceeds to the next user switch (SET THE CONTRAST). If you press STOP, the display returns to the standby mode without registration.

— AUTO ANS ^PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

Page 34

B. Setting the Contrast

1. Press "2" in the USER SWITCH SELECTION MODE. The LCD will display:

CONTRASTiNORMAL

- MSG CTR

- AUTO ANS

■-PASSWORD

2. Select the contrast based on the contrast of the original document. That is, if

3. Select the CONTRAST setting using the cursor keys.

4. If you press SET , the contrast is selected and the display returns to the USER

NOTE 1: When RESOLUTION is set to STD (standard), CONTRAST is automatically

NOTE 2: When RESOLUTION is set to PHOTO, CONTRAST cannot be controlled as

the document is light, select the LIGHT setting, if the original is dark, select the

DARK setting. Otherwise, leave the unit in the factory setting position NORMAL.

SWITCH SELECTION MODE.

If you press NEXT, the contrast is selected and the display proceeds to the next

user switch (TURN AUDIO BEEPER ON or OFF).

If you press STOP, the display returns to the standby mode without

registration.

controlled.

above.

C. Turning the Audio Beeper On or Off

1. Press "3’' in the USER SWITCH SELECTION MODE. The LCD will display:

BEEPER:ON

Select the ON or OFF setting using the cursor keys

If you press SET , the AUDIO BEEPER ON or OFF is selected and the display returns to the USER SWITCH SELECTION MODE. If you press NEXT, the the AUDIO BEEPER ON or OFF is selected and the

display proceeds to the next user switch (SELECT XMT VERIFICATION

REPORT ON OR OFF). If you press STOP, the display returns to the standby mode without

registration.

MSG CTR

— AUTO ANS

■PASSWORD

D. Turning the transmit report function On or Off

To activate the XMT varification report, follow these steps:

1. Press "5" in the USER SWITCH SELECTION MODE. The LCD will display r- MSG CTR

XMT VERIFY:OFF

■PASSWORD

Select the ON or OFF setting using the cursor keys If you press SET, the transmit report function (XMT VERIFICATION) ON or

OFF is selected and the display returns to the USER SWITCH SELECTION MODE. If you press NEXT, the transmit report function (XMT VERIFICATION) ON or OFF Is selected and the display proceeds to the next user switch (SELECT PASSWORD TRANSMISSION MODE). If you press STOP, the display returns to the standby mode without registration.

AUTO ANS

Page 35

*****************************

★

DESTINATION MODE PAGE(S) RESULT

XMT VERIFICATION MM/DDA'Y HH:MM

: 01

*******************************************

BROTHER INDUSTRIES G3 STANDARD

BROTHER FAX-210

*****************************

NOTE 1: Only when the transmit report function (XMT VERIFICATION) is set to ON

and your document was properly transmitted, the unit prints out the above report.

NOTE 2: If a communication error occurred, a communication error report (see p. 53)

is always printed out whether the transmit report function is ON or OFF.

NOTE 3: If the line was busy and your document was not transmitted, neither the

above report nor a communication error report is printed out.

E. Selecting the Password Transmission mode

NOTE: The FAX PASSWORD (refer page 48 SETTING THE FAX PASSWORD) permits

transmission to you by units with the same matching pass-code. Use this feature if you are part of a closed network or if fax "junk mail" is a problem. Registration of the passcode is described in ADVANCED OPERATIONS below.

1. Press "6" in the USER SWITCH SELECTION MODE. The LCD will display:

MSG CTR

PASSWORDrOFF

— AUTO ANS "•-PASSWORD

Select the ON or OFF mode using the cursor keys.

P- MSG CTR

PASSWORD:ON

— AUTO ANS "•-PASSWORD

3. If you press SET, the PASSWORD TRANSMISSION MODE is selected and the

display returns to the USER SWITCH SELECTION MODE.

If you press NEXT, the PASSWORD TRANSMISSION MODE is selected and

the display proceeds to the next user switch (SELECT AUTO ANSWER & NUMBER OF RINGS).

If you press STOP, the display returns to the standby mode without

registration.

If you have set Password into ON position, the LCD shows at the proper position in

standby mode.

MSG CTR

01/01/89 00:00

— AUTO ANS "•-PASSWORD

Important: Unless necessary, leave the Password Transmission OFF to permit communication with non-Brother units.

Page 36

F. Selecting the Auto Answer & Number of Rings mode

1. Press "7" in the USER SWITCH SELECTION MODE. The LCD will display:

MSG CTR

AUTO ANS.-1

You can set the Automatic Answer to ON or OFF and in the ON position, you can have the unit answer on 1 ring or 4 rings.

"AUTO ANS:1" means the unit answers on the first ring.

2. Make your seiections using the cursor keys.

3. If you press SET, the Auto Answer & Number of Rings are selected and the

display returns to the USER SWITCH SELECTION MODE.

If you press NEXT, the Auto Answer & Number of Rings are seiected and the

dispiay proceed to the next user switch (SELECT MESSAGE CENTER ON OR OFF).

If you press STOP, the display returns to the standby mode without

registration.

If you have set the Auto Answer into ON position (1 ring or 4 rings), the LCD shows

at the proper position in standby mode.

— AUTO ANS ^PASSWORD

01/01/89 00:00

MSG CTR

— AUTO ANS ^PASSWORD

Page 37

VI. THE MESSAGE CENTER

The built-in Message Center in your FAX-210 allows you to utilize both telephone answering and facsimile capabilities on a single telephone line. Callers can even leave a voice and fax message on the same call!

The Message Center has many features and capabilities, some of which can be found only on expensive answering machines. These features and capabilities include:

• Digital storage of incoming and outgoing messages

• User-recordable outgoing message (OGM)

• Personal memo function

• Beeperless remote control

• Call screening capability

• Toll-Saver feature

• Remote voice-fax message control

• Auto Paging

A. Turning the Message Center ON

The MESSAGE CENTER MODE can be turned ON via User Switch setting. A reminder - to get

into the USER SWITCH SELECTION MODE, start with the FUNCTION MODE (no document in the feeder, press FUNCTION), then press "7" to get into the USER SWITCH SELECTION MODE. Once in that mode:

• Press "9". The LCD will display:

^ MSG CTR

MSG CTR:OFF

• Make your selection using the cursor. Press SET to set the selected mode.

IMPORTANT: MSG CTR cannot be turned ON unless the OGM has not been

recorded (see p. 33).

— AUTO ANS ^PASSWORD

• Press SET twice to revert to stanby mode.

• An indicator will also appear adjacent to the MSG CTR on the right side of the LCD

when the Message Center has been turned on.

B. Using the Message Center Functions

The FAX-210 allows you to perform a variety of programming activities to customize the

performance of the Message Center to your needs. These are described below in C. Here, we will show you how easy it is to operate the Message Center.

NOTE: To activate the Message Center, the OGM (Outgoing Message) must be recorded

(see p.33).

Put the unit into the FUNCTION MODE (no document in the feeder and press

FUNCTION)

Press "9". The LCD will display one of the following:

• If messages are recorded, the LCD shows.

MSG CTR

MSG RECORDED

When messages are recorded and the memory for them is full, the LCD shows,

MSG FULL

— AUTO ANS ^PASSWORD

^ MSG CTR

AUTO ANS

■PASSWORD

Page 38

If there are no message recorded, the LCD shows,

MSG CTR

NO MESSAGE

Now, we will show you how to play back and erase incoming messages(i.e., messages which

were left on your unit by a caller via the telephone), and how to record, playback and erase

MEMOS, (i.e.,messages which were recorded on your unit via the built-in microphone).

1. ICM Playback Procedure

• Start with the LCD displaying:

MSG RECORDED

— AUTO ANS ‘‘-PASSWORD

MSG CTR

— AUTO ANS ‘‘-PASSWORD

MSG FULL

Press NEXT to initiate ICM (Incoming Message) playback. The LCD will display:

PLAY ERS FWD — AUTO ANS

With this LCD display, the three buttons under the display change their functions as follows:

-------

1 PLAY (PLAY BACK)

PAUSE

-------

1 ERS (ERASE)

REDIAL

-----

1 FWD (FORWARD)

Therefore, a. Press HOOK to play the message. You can repeat the same message by

pressing HOOK again. Press PAUSE to erase a message while the message to be erased is being played

back. This erases one entire message at a time. If you have cleared all messages, press SET. The LCD will be:

NO MESSAGE

Press REDIAL to forward (skip to the next message). If there is no next

message, the unit will finish piaying back.

To clear the Message Center memory of all incoming messages and MEMOs , press

. MSG CTR

AUTO ANS

•PASSWORD

r- MSG CTR

‘‘-PASSWORD

MSG CTR

— AUTO ANS ‘‘-PASSWORD

PAUSE and REDIAL simultaneously.

Then press SET. The LCD will change to,

MSG CTR

NO MESSAGE

Press SET to return to the original LCD display:

MSG RECORDED

— AUTO ANS ^PASSWORD

MSG CTR

— AUTO ANS ‘‘-PASSWORD

Page 39

Let's take an example.

Suppose that two ICMs came in while you were out. Press FUNCTION and "9". The LCD shows,

Press NEXT. The LCD changes to:

Press PLAY (HOOK). The first message is heard from the monitor. If you leave the

unit as it is, the second message will follow. If you press PLAY again during the playback of a message, the message will be repeated from the beginning.

To erase a message, press ERASE(PAUSE) during the playback of the message.

Pressing FORWARD stops the playback of a message, and skips to the next message.

2. The MEMO Function

MSG RECORDED

PLAY ERS FWD

MSG CTR AUTO ANS

•PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

The MEMO function records messages directly through the built-in microphone. The unit provides you with an ability to record a voice memo which can be used by you as a memory-jogger or be accessed by a member of your family or co-worker when you are out.

Start with the LCD displaying:

MSG CTR

AUTO ANS

■PASSWORD

Press NEXT. The LCD will display:

PLAY ERASE FWD

MSG CTR

AUTO ANS

■PASSWORD

, MSG CTR

AUTO ANS

■PASSWORD

If you wish to record a MEMO, press either cursor key. The LCD will display:

- MSG CTR

MEMO:RECORD

Press START/COPY. The unit enters the recording mode and the LCD will display:

- AUTO ANS

-PASSWORD

MEMO:RECORDING

- MSG CTR

- AUTO ANS

-PASSWORD

Page 40

Speak into the microphone. The iength of a MEMO is the same as ICM (see p.42) When you have finished recording the MEMO, press STOP. The LCD displays:

_ MSG CTR

MEMO RECORDED

After 2 seconds, the LCD returns to:

MEMO:RECORD

Or if you do not press STOP after recording, after the selected MEMO (ICM) time runs out, the display will automatically return to:

MEMO:RECORDED

• Press SET to return to the original LCD display:

MSG RECORDED

- AUTO ANS

■-PASSWORD

MSG CTR AUTO ANS

•PASSWORD

- MSG CTR

- AUTO ANS ^PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

If you wish to play back MEMOs, press NEXT. (3) choices:

PLAY ERS FWD

Press PLAY (HOOK) to playback MEMO's.

Let's take an example.

Suppose that you are in home and have an appointment at 6:00 with your husband. But you want to change the time and cannot reach him now. In such a case, you can use the MEMO function. Your husband can get your message recorded on your FAX-210 using the REMOTE OPERATION function (see p.41) even if you are out.

Press FUNCTION, and select "9".

MSG FULL

This LCD display means that the memory is full and you have to erase ICM before recording your MEMO. Let's listen to ICMs first. Press NEXT.

PLAY ERS FWD

The LCD displays the following three

j_ MSG CTR

- AUTO ANS "■-PASSWORD

- MSG CTR

- AUTO ANS

■-PASSWORD

_ MSG CTR

- AUTO ANS

■-PASSWORD

Press PLAY. You will hear the ICMs.

Suppose that you received three ICMs, and that you want your husband to listen to only the second

ICM and your MEMO. Then you have to erase the first and third ICMs. To do that, press PLAY

again. While the first ICM is played, press ERASE. And press ERASE during the third ICM.

Page 41

Now, you can record your MEMO for your husband. With the following display, press either cursor key.

^ MSG CTR

PLAY ERS FWD

The display will change to.

MEMO:RECORD

Press START/COPY,

MEMO:RECORDING

Speak into the microphone for example, "Sorry, I will see you at 6:30". Please refer to p.42 for the

MEMO length.

When you finish, press STOP. The LCD will show.

— AUTO ANS ^PASSWORD

. MSG CTR

• AUTO ANS

■PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

. MSG CTR

MEMO:RECORDED

After 2 seconds, the display will revert to:

MEMO:RECORD

If you want to check your MEMO, press either cursor key. The LCD will change to "PLAY ERS FWD", and press PLAY. You will hear the second ICM and your MEMO. If it is OK, press SET. The LCD will change.

MSG:RECORDED

To return to the standby mode, press SET twice. If you do not have to check your MEMO, just press SET three times to return to the standby mode,

with the " MEMO:RECORD" display. .

Now, your husband can reach your MEMO using the REMOTE OPERATION function.

AUTO ANS

■PASSWORD

MSG CTR AUTO ANS

■PASSWORD

r- MSG CTR — AUTO ANS

PASSWORD

Page 42

C. Programming the Message Center and Recording the OGM

To program the Message Center, set the unit into the REGISTRATION & SETTING MODE by first getting it into the FUNCTION MODE (no document in the feeder, press FUNCTION) and then pressing "1".

While in the REGISTRATION & SETTING MODE:

• Press "9". The LCD will display a selection. Press the appropriate number: r- MSG CTR

MSG CTR(1-8)? Er AUTO ANS

^-PASSWORD

pressed

2 NOT USED

This is what happens when you press an appropriate number. The numbers are shown in the left column and the explanation of what happens is given to the right of the numbers. The first operation

must start with the LCD displaying:

Resultant chanae in the LCD

OGM TIME: 08

OGM: RECORD

ICM#:3

CALL MSG: RECORD

PAGING:OFF

MSG CTR CODE:fiO

CALLTEL:_ Registers Automatic Paging destination

r_ MSG CTR

MSG CTR(1-8)?

— AUTO ANS ^PASSWORD

Function

Qutgoing Message length selection

Recording of OGM Number of Incoming Messages that

can be recorded

Automatic Paging Recording

Automatic Paging ON/OFF

Registers security code for Message Center Remote Operation

telephone number

The subsequent operations can be started by using the NEXT key after completion of a

preceding operation.

To revert to the standby mode, press SET three times.

Page 43

£.

Outgoing Message length selection

The length for the Outgoing Message (OQM) is 8, 12 or 16 seconds. When you press

EXPLANATION

"1", the LCD displays:

r- MSG CTR

OGM TIME:08

Use the cursor keys to select the desired OGM length, i.e., 8, 12 or 16. Input by ten key pad is nol accepted. The longer the OGM, the less time Is available for the

AUTO ANS

■PASSWORD

Incoming MessagesI

If you press NEXT, the OGM time selection will be registered and the LCD will prompt you to

the next function (see #2 below):

MSG CTR

OGM:RECORD

If you press SET instead of NEXT the selected OGM time will also be registered and the LCD reverts to the original:

MSG CTR(1-8)? — AUTO ANS

— AUTO ANS "•-PASSWORD

MSG CTR

PASSWORD

IMPORTANT: Time for OGM cannot be changed when any ICM/MEMO is recorded.

Recording of OGM

When you press "3", the LCD gives you three choices which you select using the cursor keys:

MSG CTR

OGM:RECORD

OGM:PLAY

OGM:ERASE

— AUTO ANS "•-PASSWORD

MSG CTR

— AUTO ANS ^PASSWORD

MSG CTR

— AUTO ANS ^PASSWORD

NOTE: You can not select PLAY or ERASE if you have not recorded the OGM.

(a) When you are in the OGM RECORD mode. Press START/COPY to record the OGM. The LCD will show:

MSG CTR

OGM:RECORDING — AUTO ANS

"•-PASSWORD

After recording, press STOP and the display will show:

f- MSG CTR

OGM:RECORDED

— AUTO ANS "•-PASSWORD

Page 44

After 2 seconds, the LCD reverts to:

. MSG CTR

OGMiRECORD

NOTE: Even if you do NOT press STOP, your OGM will be recorded, and the LCD

will automatically revert to the above message when the selected OGM time has run out.

If you wish to playback OGM, press the right cursor key.

OGMiPLAY

If you wish to go on to the next function (see #3 below), press NEXT. The LCD

displays:

ICM#:3

If you are satisfied with the recording, press SET. The LCD displays:

MSG CTR(1-8)?

(b) When you are in the OGM PLAY mode. Press START/COPY to play the OGM. The LCD will show:

OGM:PLAYING

After listening, press STOP or after the selected OGM time is completed, the display will revert to:

OGM:PLAY

If you wish to go on to the next function (see #3 below), press NEXT and the LCD

will display:

ICM#:3 — AUTO ANS

Press START/COPY to erase the OGM. The LCD will show:

OGM:ERASED

After 2 seconds, the display will revert to:

OGM:RECORD

AUTO ANS

■PASSWORD

r- MSG CTR

AUTO ANS

■PASSWORD

MSG CTR

AUTO ANS

•PASSWORD

MSG CTR

— AUTO ANS

PASSWORD

p. MSG CTR — AUTO ANS

PASSWORD

MSG CTR

— AUTO ANS

PASSWORD

MSG CTR

''-PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

Page 45

If you wish to go on to the next function, press NEXT and the LCD will display:

MSG CTR

ICM#:3

NOTE:

When the OGM is erased MSG CTR MODE (see p. 28) is automatically turned OFF.

Number of Incoming Messages that can be recorded

Selecting the Incoming Message (ICM) number automatically determines the amount of time available for each message. The more messages, the less time per message. You have approximately 1 minute of OGM/ICM/MEMO capacity. This can be used for 1, 2 or 3 messages. Furthermore, the longer the Outgoing Message, the shorter the

total amount of time available for ICM (for instance, if you have a 16 second OGM,

you don't have a full minute for all of your ICMs, but only 43 seconds). The selection of the numbers is done as follows:

If you are doing this before any of the above-described operations, you start with the LCD displaying:

MSG CTR(1-8)?

Press "4". The LCD will display:

AUTO ANS

•PASSWORD

j- MSG CTR

— AUTO ANS

■L-PASSWORD

MSG CTR

ICM#:3

Use the cursor keys to select the number of ICMs, for instance:

ICM#:2

If you wish to go on to the next operation (see #4), press NEXT and the LCD will

display:

CALL MSG:RECORD

Pressing SET will register your selection and the LCD will revert to:

MSG CTR(1-8)?

— AUTO ANS ''-PASSWORD

f- MSG CTR — AUTO ANS ''-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

IMPORTANT: If you change the ICM number, OGM is automatically cleared.

Automatic Paging Recording

The Auto Page function is used as follows. Suppose you are away from your home or office but are expecting an important call. All you have to do is to turn on the Auto

Page Function on your fax unit and register a telephone number at which you can be reached. Once the Message Center of your unit records a telephone call, the unit will

call the registered number and when you pick up the phone you hear the CALL

MESSAGE. Thus, you'll know that there is a recorded message on your facsimile's

Message Center. In this step, we are showing you how to turn this function ON.

Page 46

You have to record CALL MESSAGE before you turn the Auto Page function ON. The CALL MESSAGE is to inform you that you have received ICMs when you are

away from home or office.

You can record the CALL MESSAGE up to five (5) seconds. Press "5". The LCD will display:

- MSG CTR

CALL MSG:RECORD

Using the cursor keys, you can select three (3) courses of action: (a) Call Message RECORDING,

Here the LCD initially displays:

CALL MSG:RECORD

Pressing START/COPY puts the unit into a recording mode and the LCD displays:

MSG:RECORDING

A sample CALL MESSAGE is shown below: "Could you get Mr. Mike Smith from Brother on the phone, please?"

- AUTO ANS

-PASSWORD

. MSG CTR

• AUTO ANS

■PASSWORD

MSG CTR

— AUTO ANS ‘‘-PASSWORD

After recording the message, press STOP. The LCD will display:

r- MSG CTR

MSG: RECORDED

• After 2 seconds, the LCD returns to:

CALL MSG:RECORD

Even if you do not press STOP, the LCD will automatically change to:

MSG: RECORDED

And after two seconds the LCD changes to

CALL MSG:RECORD

If you wish to go on to the next operation (see #5 below), press NEXT and the LCD

will display:

PAGING:OFF

Pressing SET will register your choice and the LCD will revert to:

MSG CTR(1-8)? AUTO ANS

(b) Call Message PLAYBACK,

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

MSG CTR

— AUTO ANS

PASSWORD

MSG CTR

■PASSWORD

Page 47

Here the LCD initially displays:

MSG CTR

CALL MSGrPLAY

Pressing START/COPY puts the unit into a playback mode and the LCD displays:

CALL MSG:PLAYING - AUTO ANS

After playing the message, press STOP or simply wait. The LCD will display:

CALL MSG:PLAY — AUTO ANS

If you wish to go on to the next operation (see #5 below), press NEXT and the LCD

will display:

PAGING:OFF

• Press SET and the LCD will revert to:

MSG CTR{1-8)?

AUTO ANS

•PASSWORD

MSG CTR

-PASSWORD

- MSG CTR

''-PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

Here the LCD initially displays:

. MSG CTR

CALL MSG:ERASE

Pressing START/COPY puts the unit into an erase mode and the LCD displays:

CALL MSG:ERASED

Press STOP or simply wait 2 seconds. The LCD will display:

CALL MSG:RECORD

AUTO ANS

•PASSWORD

MSG CTR

- AUTO ANS

-PASSWORD

- MSG CTR

- AUTO ANS

-PASSWORD

NOTE: When the CALL MESSAGE is erased, the AUTO PAGE FUNCTION is automatically

turned OFF. If you are going to record a new CALL MESSAGE, be sure to turn ON the Auto Paging again.

• If you wish to go on to the next operation (see #5 below), press NEXT and the LCD

will display:

MSG CTR

PAGING:OFF

• Press SET and the LCD will revert to:

MSG CTR(1-8)?

AUTO ANS

•PASSWORD

MSG CTR AUTO ANS

•PASSWORD

Page 48

Automatic Paging ON/OFF

Now that the AUTO PAGE is turned ON, your unit wiil give you a call to inform that

there is a recorded phone call.

iMPORTANT: You have to program CALL TEL number before AUTO PAGiNG

setting (see below 7).

After you've accessed this function by pressing "6", the LCD will display:

MSG CTR

PAGING:OFF — AUTO ANS

^PASSWORD

• Use the cursor keys to turn this function ON. The LCD will display: r- MSG CTR

PAGING:ON

If you wish to go on to the next operation (see #6 below), press NEXT and the LCD

will display:

MSG CTR CODE: fiO - AUTO ANS

Pressing SET instead of NEXT will register your choice and the LCD will revert to:

MSG CTR(1-8)? — AUTO ANS

Registering security code for Message Center Remote Operation

AUTO ANS

■PASSWORD

MSG CTR

-PASSWORD

- MSG CTR

PASSWORD

To help you register a security code, the LCD will display, either by pressing "7" in the "MSG CTR (1 - 8)?" choice or after you've pressed NEXT in the previous operation:

- MSG CTR

MSG CTR CODE: QO

Enter an appropriate 2-digit code. If you wish to go on to the next operation (see #7 below), press NEXT and the LCD

will display:

CALL TEL:

• Press SET and the LCD will revert to:

MSG CTR(1-8)?

- AUTO ANS

-PASSWORD

- MSG CTR

AUTO ANS

■PASSWORD

MSG CTR AUTO ANS

■PASSWORD

Registering Automatic Paging destination telephone number

Either by pressing "8" in the MSG CTR (1 - 8)? mode or by pressing NEXT in previous operation, get the LCD to display:

I- MSG CTR

CALL TEL: — AUTO ANS

^PASSWORD

This allows you to program the telephone number at which the unit can call you using the AUTO PAGE function.

Page 49

Use the ten key pad to input the number (up to 22 digits). If you wish to go back to the very first operation (see #1 above), press NEXT and the

LCD will display:

MSG CTR

OGM TIME:08

Press SET and the LCD will revert to:

MSG CTR(1-8)? Er AUTO ANS

D. The Message Center and the Auto-Receive Functions

If you have set both the Message Center and the AUTO ANSWER functions to OFF on your

FAX-210 and someone is calling your unit, the unit will, after 15 rings:

• Enter the MESSAGE CENTER ON MODE after 15 rings if the OGM is recorded and the ICM is not full. The OGM will start after 15 rings. After completion of this call, the unit will revert to its original status — MESSAGE CENTER OFF and AUTO ANSWER OFF.

Enter the AUTO ANSWER mode if the OGM is not recorded or the ICM is full.

— AUTO ANS ^PASSWORD

MSG CTR

^-PASSWORD

E. Toll-Saver feature

This function works on the FAX-210 in the MESSAGE CENTER mode as follows. The MESSAGE CENTER will answer your call on:

• 3 rings if there is no message - then, after 3 rings the OGM will go on. Thus, unless you wish to record a message on your unit via the remote MESSAGE CENTER

feature, you can hang up before the 3rd ring and save the cost of a completed phone

call.

• 1 ring if there is a message or messages. The OGM will start after 1 ring and you can use remote control procedures to pick up the message.

• 1 ring if the ICM is full. Then, after 1 ring. Auto Answer will go on.

F. Call Screening

You can screen the incoming call via the monitor and this allows you to answer the call after you have known who is calling or, if it is a facsimile transmission (which you will know as soon as you hear the fax tones), you can let the unit accept the facsimile transmission in either the automatic or the manual modes (depending on your preference).

Page 50

G. Remote Operation of the Message Center

The messages recorded on your FAX-210 Message Center can be retrieved from any touchtone telephone, provided, you know the 2-digit security code. To do so, press "9" when you

hear the OGM (your Outgoing Message) or Call Message.

1. Dial the telephone number of your FAX-210 unit.

2. When you hear the OGM , press "9" repeatedly until you hear a short beep (1 second).

3. Dial in the 2-digit Security Code within 15 seconds of hearing the beep. If the code is correct, you will hear a short beep (1 second). If the code is incorrect, you will hear a

series of short beeps. Try again!

Now, you are ready to request the FAX-210's Message Center to perform some functions. These functions and the remote commands needed to activate them are shown in the table below.

FUNCTION

Play back message/memo 9 + 22

Pressing "2" while a message/memo is being played will bring you forward to the next message/memo.

Pressing "3" while a message/memo is being played will erase the message/memo being

played.

Erase all message/memo 9 + 25 Record memo Record/Change OGM Playback OGM FAX message count

VOICE message count

Message Center ON 9 + 62 Message Center OFF Auto Paging ON 9 + 72 Auto Paging OFF Terminate Remote Control

COMMAND

9 + 36 9 + 46 9 + 42 9 + 52 Maximum of 255 messages are

9 + 53

9 + 63

9 + 73 9 + 88

DESCRIPTION

counted. The counter is cleared each time the unit is set to Message Center. Counts the number of ICM/memo in Message Center. Turns Message Center on. Turns Message Center off. Turns Auto Paging on. Turns Auto Paging off. Terminates the operation. If you do not order this termination, the unit will cut the connection automatically

in 30 seconds unless you issue

another command.

NOTE 1: if there are no messages on your Message Center and you try to play back or erase

ICMs, you will hear a series of short beeps.

NOTE 2: A short beep is heard repeatedly for 30 seconds when each function has been

completed. To continue with another function, press "9" within 30 seconds after a 1 sec. beep.

The FAX MESSAGE COUNT is a feature unique to Brother. Its main purpose is to save you a

trip to check on the arrival of that important fax message you've been waiting for. When the

FAX message count command is entered, as many number of short beeps as fax messages received will be heard. If the count is zero, there is no need to rush back.

Page 51

H. Fax transmission

The FAX-210 is unique among facsimiie machines in that a caller, even with a fax message can hear your voice (provided the MSG CTR is ON). This is illustrated in the sample OGM below:

"This is (your name / company name). Sorry, we are not availabie now. Leave a message after the tone. You have 17 seconds for your message. If you wish to send us a facsimile message, push the "8" button on your telephone keypad when you hear our message or simply hit the START button after the second tone."

NOTE: The OGM can say "25 seconds" instead of "17 seconds" or whatever number you've

selected. The method of selection is discussed below. The timing (i.e., 25 seconds or

17 seconds) refers to the length of the ICM - the Incoming Message, i.e., the message

left by a caller on your Message Center.

When the caller presses the "8" button within five(5) seconds after hearing your OGM, the

FAX-210 will change from MSG CTR MODE to facsimile mode. If the "8" button is not

pressed, the unit will beep and the caller can record a message. After the caller's message is recorded, the unit beeps again and the unit goes into the fax mode. If no fax message is

forthcoming within 30 seconds, the FAX-210 releases the phone line. The Message Center function of the FAX-210 is an enhancement of the unit's facsimiie

capabilities. Even through the unit cannot record very long messages (as can be done on

traditional answering machines), the FAX-210 offers remarkable flexibility with a high quality

Message Center. Since the initial connection is the most expensive part of the phone call, the roll over from Message Center to FAX saves money because it allows Message Center and

facsimile functions to be performed on one phone call.

I. The length of ICM/MEMO

The OGM, ICM and MEMO utilize the same memory and the reiation of their iength is as shown

below:

EACH

OGM length

(second)

8 8 2 8

12 12 12 16 16 2 16 1

ICM number

1 3 2 1 3

ICM length

(second)

17.0

25.5

51.0

15.7

23.5

47.0

14.3

21.5

43.0

Page 52

ADVANCED OPERATIONS

I. TEMPORARY REGISTRATION SETTINGS

While you may be satisfied with the programmed settings of the unit for virtually all of your operations, there may be instances when you wish to change one or more of the settings. For example, normally, you use STANDARD RESOLUTION. However, you have to transmit a photograph. Since this is likely to be a rather infrequent type of transmission, you might wish to change it for the duration of this one transmission only. This is accomplished via temporary

settings. Atter the completion of the transmission, the unit automatically reverts to your permanent settings (either the ones you've programmed or the factory settings if you left those).

REMINDER: You can set the RESOLUTION and CONTRAST in two ways -- Temporary

or Permanent (See p.24 ~ 25). The difference when setting is whether you put a document in the feeder (temporary) or not (permanent). The Temporary Registration Settings are valid only for as long as the document for which they were set is being transmitted. Once the transmission has been completed, the settings will revert to the User Switch Settings or to the factory settings (if you did not program your own).

A. Making Temporary Settings

1. Set a document into the feeder. If you do not do so, you will NOT be able to access

the menu for making temporary settings. Instead, you will get the normal FUNCTION MODE menu which you’ve used while getting ready to program the unit. With the document in the feeder, the LCD will display:

MSG CTR

FAX/COPY READY

2. Press FUNCTION. The LCD will display:

FUNCTION(0-9)?

3. Now, you have a choice as to which setting you wish to change for this transmission

oniy.

Number to press What will this do for this transmission only

3 4 5

Lets you change the resolution : STD, FINE, PHOTO Lets you change the contrast : NORMAL, LIGHT, DARK

NOT USED NOT USED NOT USED ON/OFF toggle switch for total number of pages sent NOT USED ON/OFF toggle switch for COVERPAGE™ function ON/OFF toggle switch for call pickup alert ON/OFF toggle switch for callback message

■ AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

In virtually all of these cases, the actual procedures for altering settings are identical to the ones

described for making permanent settings (see PROGRAMMING THE UNIT). The new settings, e.g., COVERPAGE™ function. Call Pickup Alert and CALLBACK message are explained below.

Page 53

B. Call Pickup Alert

This function works when your unit is transmitting to another unit. It is designed to tell the recipient that you want to talk to him after the completion of the message and before the units are either automatically or manually disconnected from each other.

For this function to operate, place originals into the feeder. The unit must be placed into the Temporary Function Mode prior to the initiation of transmission by pressing FUNCTION.

• Once in Temporary Function Mode, press "9". The LCD will display: r-MSGCTR

CALL PICKUP:OFF

Select ON or OFF using the cursor keys.

CALL PICKUPrON

Press SET to register this setting. Press SET. Dial and start the fax transmission.

When the fax transmission is completed, the receiver's facsimile will sound as a new telephone call is being received.

If receiver answers, your unit will also sound as if a new telephone call is being

received. Pick up your handset. The LCD of the unit will change to:

CALL PICKUP

You can now start using the unit as a conventionai phone to talk to the receiver.

AUTO ANS

■PASSWORD

. MSG CTR

AUTO ANS

■PASSWORD

r- MSG CTR

AUTO ANS

■PASSWORD

C. Callback Message

This function is used when there is no response to the Call Pickup request. The CALLBACK

message function is a way of telling the other person that you want to talk to him or her. There are

two distinct ways of sending a callback message:

• Sending it as a completely separate transmission

• Tacking it on to a document that is being transmitted as an additional page.

1. Sending the Callback Message as a separate transmission

• Starting in the standby mode (date and time displayed on the LCD), press FUNCTION.

• Once in the FUNCTION MODE, press "0". The LCD will display: MSG CTR

CALL BACK:ON

Press SET. The LCD changes to:

FAX:

Enter the fax number and press START. You can enter the fax number using one of

the following:

Manual dial: press MAN.DIAL button One-touch dial: enter 0 to 9 Speed dial: press #, and enter 01 to 10

AUTO ANS

■PASSWORD

l_ MSG CTR — AUTO ANS ^PASSWORD

Page 54

When the transmission has started, the LCD shows the receiver's fax number:

MSG CTR

— AUTO ANS ''-PASSWORD

NOTE:

00181522635842

There are severai things to keep in mind:

Program your fax number and destination name (see p. 20).

If you did NOT register the receiver's name (company name) aiong with his one-touch or speed-diai number (as explained on page 22), or if you are using manual dialing, the identification of destination will NOT be printed, but only the fax number will be printed.

This function can only be performed in this manner if there is no document in the document feeder.

2. Tacking on the Callback Message as the Last Page of a Transmitted

Document

• Once in the Temporary Function Mode, press "0". The LCD will display: _ MSG CTR

CALL BACK:OFF

Select the ON or OFF setting using the cursor keys:

CALL BACK:ON

- AUTO ANS

•-PASSWORD

r- MSG CTR — AUTO ANS

PASSWORD

The following is an example of the Callback Message:

TO:

NOTE 1:

NOTE 2: NOTE 3:

Press SET to register the setting. Press SET. Dial and start the fax transmission.

=== CALLBACK MESSAGE == BROTHER INDUSTRIES

FAX:

FROM:

FAX:

PLEASE CALL AT (FAX):

When you set CALL PICKUP ON, you can not set CALLBACK MESSAGE ON. Remember that if you could not talk to your destination using the CALL PICKUP function, the unit will automatically send a callback message. When you set CALLBACK MESSAGE ON, you can not set CALL PICKUP ON. When you use CALLBACK function, setting the number of rings of AUTO ANSWER at 4 rings at each fax terminal is recommended. This is because when someone calls you back, while the AUTO ANSWER is set at 1, your fax machine will enter the message receiving condition if you do not pick up the handset before the second ring.

001-81-52-263-5842

BROTHER INTERNATIONAL 201-828-5881 2Q1-828-5891

brother

Page 55

D. Printing the Totai Number of Pages Transmitted

This function works only in the temporary setting mode. It is designed to tell the recipient how many pages were transmitted to his fax unit. This will enable him to check whether all of the transmitted pages were received.

• Place the document into the feeder.

• Press FUNCTION.

• Once in Temporary Function Mode, press 6. The LCD will display: ^ MSG CTR

#PGS:OFF

Select the ON or OFF setting using the cursor keys.

With the function ON the LCD will display.

#PGS:TOTALOO

Enter a number from 01 to 99.

AUTO ANS

■PASSWORD

MSG CTR AUTO ANS

•PASSWORD

Press SET to register this setting. Press SET. Dial and start the fax transmission.

FAX:

=== COVER PAGE ==

BROTHER INDUSTRIES

001-81-52-263-5842 BROTHER INTERNATIONAL

201-828-5881

URGENT

E. COVERPAG^^

This unique Brother function adds an electronic cover page to the faxed document, thus alleviat ing the need to write or type a fax cover page. When this function is activated, as described below, the following cover page will automatically appear:

TO:

FROM:

05 PAGE[S] TO FOLLOW

COMMENT:

brother FAX COVERPAGE

For this function to operate, place a document into the feeder. Press FUNCTION. The unit is now placed in the Temporary Function Mode.

Page 56

Once in the Temporary Function Mode, press 8. The LCD wiii dispiay:

I- MSG CTR

COVERPAGE:OFF

Use the cursor keys to turn this function ON and press SET.

The LCD wiii dispiay one of the six (6) pre-programmed comments or COMMENT OFF seiection, for instance:

URGENT

Seiect NO COMMENT or any of the six avaiiable messages to go onto the cover page by pressing a cursor key repeatediy untii the desired message appears:

— AUTO ANS "•-PASSWORD

p. MSG CTR — AUTO ANS ^PASSWORD

1. NO COMMENT

2. URGENT

3. CONFIDENTIAL

4. FOR DISTRIBUTION

5. PLEASE CALL

6. ORDER CONFIRMATION

7. PER YOUR REQUEST

• Press SET and the LCD will revert to:

FUNCTION(0-9)?

• Press SET. Dial and start fax transmission.

Here is an explanation of the above example of the COVERPAGE™:

TO:

FAX:

FROM:

BROTHER INDUSTRIES — Destination name 201-81-52-263-5842

BROTHER INTERNATIONAL — Your comoanv name

Appears on LCD as: Appears on LCD as:

Appears on LCD as: Appears on LCD as: Appears on LCD as: Appears on LCD as: Appears on LCD as:

LT- MSG CTR

------

AUTO ANS

■-PASSWORD

— Destination fax number from

COMMENT:OFF URGENT CONFIDENTIAL FOR DISTRIBUTION PLEASE CALL ORDER CONFIRMATI PER YOUR REQUEST

Explanation

one-touch or speed-dial memory

FAX: 201-981-0300

05 PAGE[S] TO FOLLOW

COMMENT:

NOTE: The total number of pages will NOT be included unless you've registered it as described

on page 46.

URGENT

— Your company fax number — Total page count (optional) — Selectable message

Page 57

II. SETTING THE FAX PASSWORD

• The Fax Password permits transmission to you only by units with the same matching

passcode.

• Use the Fax Password feature if you are part of a closed network or if fax "junk mail"

is a problem.

The factory setting for this FOUR-DIGIT CODE is 0000.

1. Start in the REGISTRATION & SETTING MODE (press FUNCTION and "1")

where the LCD displays:

MSG CTR

Press "6". The LCD will display:

— AUTO ANS ^PASSWORD

PASSWORD: aOOO

3. Use the numeric ten key pad to enter numbers other than "0000", e.g.,

PASSWORD:1234

When you finish entering the fourth digit of the passcode, the cursor will go back to the first digit.

4. If you are pleased with your selected number, press SET and the unit will return

to the REGISTRATION & SETTING mode.

5. If you wish to change the password, re-enter appropriate numbers at Step 3,

using the ten key pad. When satisfied, press SET.

6. Press SET twice. The unit will revert to standby mode.

MSG CTR

— AUTO ANS ^PASSWORD

r- MSG CTR — AUTO ANS ^PASSWORD

Page 58

III. PRINTING OUT LISTS

If you wish to check what has been programmed into the unit, you can print out a number of iists. To do so:

• Without a document in the feeder, press FUNCTION.

• Once in the FUNCTION MODE, press "2". The LCD will display:

P- MSG CTR

PRINT:1 TOUCH #

Use the cursor keys to change the type of information that you want printed among

the following choices:

— AUTO ANS

PASSWORD

PRINT: 1 TOUCH# PRINT: SPEED# PRINT: USER SW PRINT: ALL LISTS

• Press START when you see the desired list on the LCD.

• Press SET to revert to standby mode.

The One-Touch list looks as follows (an example):

*********************ie

★ ★ * * ★

* *

NO. DIAL

(0)

(1)

(2)

(3)

(4)

(5)

(6) (7) (8)

(9)

FAX ONE TOUCH DIAL LIST **** MM/DD/YY HH:MM

212P555-1212 NYC TEL INFO 201 P981-0300 516P751-1552 617P555-1212 516P555-1212

Phone/FAX one-touch dial list Phone/FAX speed-dial list All of the User Switch settings All Phone/FAX dial lists

DESTINATION NAME

BROTHER INT MEADOWS COMM. BOSTON INFO LI TEL INFO

*********************

■k

* * * * *

******ieic-kic*****ic**ieie**1tic**********ie*if*****

BROTHER FAX-210

********ie*ie**ie**********ic***ieie*ie*ic****icie***

Page 59

The Speed-Dial list looks as follows(an example):

*****************************

* *

* * * * * * * *

******************************************

NO.

(01) (02)

(03) (04) (05) (06) (07)

(08) (09) (10)

SPEED DIAL LIST **** MM/DDA'Y HH:MM

DIAL 212P555-1212

201P981-0300 516P751-1552 617P555-1212 516P555-1212

DESTINATION NAME NYC TEL INFO

BROTHER INT

MEADOWS COMM.

BOSTON INFO LI TEL INFO

BROTHER FAX-210

*******************************************

**************************

REMINDER: To use speed dialing you need to press the key pius the appropriate 2-

digit code (01 - 10).

The User Soft Switch list looks as follows (these are factory settings):

********************* system configuration list **** MM/DDAT HH:MM ******************

* *

■k * *

* * *

USER SWITCHES

★

3. BEEPER ON

4. NOT USED

5. XMT VERIFICATION OFF

8. NOT USED 9 MESSAGE CENTER OFF

PARAMETER

RTI AND TTI STATION ID PASSWORD MESSAGE CENTER

AUTO PAGE

NOT USED RESOLUTION MODE STANDARD CONTRAST CONTROL

PASSWORD # OF RINGS IN AUTO ANS

NORMAL

OFF 1

201 981 0300 BROTHER INTERNATIONAL

1234 OGM TIME=8 (s) SOUND=STANDARD ICM#=3 SECURE CODE=00 OCCURRENCE=OFF TEL#=0123456789

♦

***-irk***-k****irk*****-kic-kie****-kiei(icie**-kicic*-trk*

BROTHER FAX-210

icie****************************************

Page 60

IV. UNDERSTANDING AUDIO SIGNALS

The FAX-210 emits several tones:

• Touch tone

• Rejection tone

• Completion tone

• Alarm tone

is heard when you press a ten-key. This is a short tone (0.1 sec.).

is heard when you press a key that cannot be accepted by the unit. This tone sounds for approximately half a second.

is heard when a transmission, reception or copy is completed. This tone is twice as loud as the rejection tone and lasts about a second.

is heard when a communication error has been detected. It lasts for about 6 seconds at half-second intervals. It is as loud as the Rejection tone.

is heard when an equipment error has been detected or the unit runs out of paper. It lasts for about 6 seconds continuously and is as loud as the Completion tone.

Page 61

CARING FOR YOUR FAX-210

Optimum print quality can be maintained if the scanning and printing area are cleaned after using

three or four rolls of recording paper. The procedure is explained below:

WARNING: Unplug this product from the wall jack when cleaning.

I. CLEANING THE PRINTING AREA

• Remove the recording paper roll from the unit.

• Using an applicator or a soft cloth soaked in alcohol, gently remove any dirt from the

printing head. Do not use organic solvents, such as benzene or thinner.

• Use a dry cloth to gently wipe off any dirt from the rubber roller and the recording

paper holder.

II. CLEANING THE SCANNING AREA

• Using an applicator or a soft cloth soaked in alcohol, gently remove any dirt from the scanner and the document pressure bar. Do not use organic solvents, such as benzene or thinner.

III. CLEANING THE BODY OF THE UNIT

• Use a dry cloth to gently wipe off any dirt from the body of the unit. Remove visible

dirt and dust.

• Do not use water, alcohol, thinner or any other organic solvent.

Page 62

ERROR MESSAGES

1. Equipment error

The following error messages are displayed on the LCD when the appropriate equipment errors occur:

LCD reads:

ADD PAPER CLOSE/PRESS STOP

PRINTER ERROR

SCANNER ERROR

PAPER JAM

When any of these errors occur, the buzzer beeps for 6 seconds continuously.

Error / Malfunction

No recording paper Cover is open Recording error Reading error

Paper jamming

2. Communication error

When a communication error occurs, the buzzer beeps intermittently for 6 seconds and the LCD displays a message, "COMM ERROR". A report is printed by the unit:

**************************

COMMUNICATION ERROR REPORT MM/DD/YY

DESTINATION: MODE: ERROR PAGE RESULT

BROTHER INDUSTRIES

G3 STANDARD

************************

******************************************

The number in ERROR PAGE shows that the page of that number and the pages after it were

not transmitted properly. For example, if you transmitted 3 pages and the number in ERROR PAGE is 02, only the first page was transmitted properly, and the second and third pages were

not.

If the unit detects the black mark on the paper indicating the approaching end of the roll, the LCD will display: ADD PAPER. However, even if a new roll is inserted, the report or list wili not

be outputted any more. When red stripe appears on the paper roll, make sure to replace the old paper roll with new one.

BROTHER FAX-210

********************************************

NOTE: If the document is not fed out of the unit when the LCD displays "COMM ERROR",

press STOP to feed out the document.

Page 63

TROUBLESHOOTING

If you are having trouble with the image quality in TRANSMIT or RECEIVE modes, try the unit in

the COPY mode. If this test gives you a good reproduction, the probiem is not with your unit but with the other unit or the telephone lines.

If this GUIDE does not help you in solving a problem with your unit, please call our service at: 1-800-284-4 FAX.

1. Transmission Symptom

Document jam

Document not

feeding properiy

Documents are impossible to feed

Password trans mission error

Possible Cause

Jam in transmitting section

Cover isn't closed securely

Document's left edge doesn't

align with document guide

Document is too thick/thin/

wet/wrinkled/curled/torn/ too small

Documents are inserted from

stacker

Password of the receiver is set

to OFF

Passwords do not match Receiving fax doesn't have

Password function

Action

Press recording paper cover button and open the cover. Remove the

jammed document or recording

paper. Close the cover. Make sure you hear it click into place.

Push the cover shut until you hear a

click.

Reset the document to align with the

guide. Make a copy of the document using a photo-copier and fax the copy.

Insert documents from the front

side.

Contact the receiver.

Image quality of the

transmitted document is poor

Documents you sent are received blank

Auto Transmission is

not working

Problem with the receiver

Scanning head is dirty

Scanning head is bad Document is set face-up in the

feeder You auto-dialed a wrong

number (not a fax number)

Delayed sending is set.

Use your fax to make a copy. If copy

quality is good, the problem is with the receiver

Clean the scanning head as described above.

Call Brother service center. Set the document face down in the

feeder. Check the fax number registration in

your auto dial memory.

Use manual transmission.

Page 64

2. Reception

Symptom Possible Cause

Manual reception doesn't work

Recording paper is

jammed

Received copies

are blank

The telephone rings continuously

Image quality isn't good

Document left in the unit

Recording paper is set wrong Papers jammed in receiving

section

Documents are not sent correctly

Recording paper roll has been inserted backwards

Documents are not sent

correctly

No recording paper roll

Auto answer is OFF The cover is not closed

properly

Wrong type of paper is used

Action

Remove the document.

Reload the paper roll correctly.

Remove the jammed paper.

Contact the sender.

Reload the paper roll correctly.

Check with the sender.

Load new paper roll.

Turn AUTO ANS ON.

Push the cover shut until you hear a

click.

Replace with proper thermal paper.

Printing area is dirty

Problems that may occur during COPYING are virtually identical to the problems discussed

Clean the printing head as described

above.

e^bove.

Page 65

ONE-TOUCH TELEPHONE DIRECTORY

ONE-TOUCH NUMBER

7 8 9

TELEPHONE NUMBER

SPEED DIAL TELEPHONE DIRECTORY

NAME

ONE-TOUCH

NUMBER

01 02

03 04

05 06 07 08

TELEPHONE NUMBER

NAME

Page 66

SPECIFICATIONS

Type: Compatibility:

Coding method: Modulation: Document input size: Recording paper size: Recording paper type: Effective scanning width: Effective recording width:

Scanner type:

LCD: Recorder type: Resolution:

Contrast control: Document feeder: Document cutter Gray scale:

Telephone function:

Message Center OGM sampling rate OGM time ICM recording time ICM selection Dialing method:

One touch:

Speed dial: Speaker type: Power source: Communications source: Connection requirements: Power consumption: Operating environment: Dimensions: Weight:

Desktop facsimile transceiver CCITT Group 3 Modified Huffman (MH) CCITT V.27 ter and a V.29 modem (9600 bps)

8.5"

8.5"x98.4’ Thermal roll

8.2"

Contact Image Sensor (CIS)

16 digits X 1 line

Line, thermal Standard Mode - 203 x 98 lines/inch;

Fine Mode - 203 x 196 lines/inch

Photo Mode - 203 X 196 lines/inch Normal, Light, Dark 5 pages Automatic

16 shades

Built-in handset Yes

16 8/12/16

max. 51 3/2/1

Selectable tone/pulse

10 numbers up to 22 digits

Monitor

110-120 VAC, 60Hz

Public Switched Telephone Network

USOC RJ11C modular jack or equivalent

Standby: under 12 watts; Peak: under 120 watts

44°F to 95°F

16.4" X 11.2" X 5"

12.6 lb

Specifications are subject to change without notice

Page 67

Page 68

(FAX-210)

5X1-211 U85437001 @ 8910

Printed in Japan

Brother FAX-210 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

IMPORTANT FCC NOTICES

This equipment is hearing-aid compatible.

MAKING TEST CALLS TO EMERGENCY NUMBERS

TABLE OF CONTENTS

Continued

INTRODUCTION

IMPORTANT NOTE

PROCEDURES FOR REMOVING THE UNIT FROM THE PACKING CARTON

INSTALLING THE UNIT

I. ELECTRICAL CONNECTION

II. SINGLE-LINE TELEPHONE CONNECTIONS

III. MULTI-LINE TELEPHONE CONNECTIONS

IV. INSERTING THE RECORDING PAPER ROLL INTO THE UNIT

V. INSERTING THE ORIGINAL DOCUMENT TRAY

II. THE CONTROL PANEL

Other controls:

BASIC OPERATIONS

I. THE COPY MODE

B. Transmitting documents

1. One-touch dialing

b) Automatic transmission

4. Redial button

III. HOW TO RECEIVE DOCUMENTS

A. Automatic Reception

B. Manual Reception

IMPORTANT TRANSMISSION INFORMATION:

USING THE UNIT AS A TELEPHONE

PROGRAMMING THE UNIT

I. SETTING THE DATE AND TIME

II. REGISTERING YOUR FAX TELEPHONE NUMBER ID

Clearing a Registered RTI/TTI number

Correcting Mis-registration

III. REGISTERING YOUR COMPANY NAME/DESTINATION NAME

Clearing a Registered Company Name/Destination Name

Correcting Mis-registration

B. Registering Speed-Diaiing Numbers

V. SETTING USER SWITCHES

A. Setting the Resolution

B. Setting the Contrast

C. Turning the Audio Beeper On or Off

D. Turning the transmit report function On or Off

E. Selecting the Password Transmission mode

Important: Unless necessary, leave the Password Transmission OFF to permit communication with non-Brother units.

F. Selecting the Auto Answer & Number of Rings mode

VI. THE MESSAGE CENTER

A. Turning the Message Center ON

B. Using the Message Center Functions

1. ICM Playback Procedure

2. The MEMO Function

C. Programming the Message Center and Recording the OGM

Number of Incoming Messages that can be recorded

Automatic Paging ON/OFF

D. The Message Center and the Auto-Receive Functions

E. Toll-Saver feature

F. Call Screening

G. Remote Operation of the Message Center

ADVANCED OPERATIONS

I. TEMPORARY REGISTRATION SETTINGS

A. Making Temporary Settings

B. Call Pickup Alert

C. Callback Message

1. Sending the Callback Message as a separate transmission

D. Printing the Totai Number of Pages Transmitted

E. COVERPAG^^

REMINDER: To use speed dialing you need to press the key pius the appropriate 2-

CARING FOR YOUR FAX-210

WARNING: Unplug this product from the wall jack when cleaning.

I. CLEANING THE PRINTING AREA

II. CLEANING THE SCANNING AREA

III. CLEANING THE BODY OF THE UNIT

2. Communication error

TROUBLESHOOTING

SPECIFICATIONS