Brother FAX-200 User Manual

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Owner’s Manual

This unit generates, uses and can radiate radio frequency energy and if not installed
and used in accordance with the Owner's Manual, may cause inter
ference to radio and television reception. It has been tested and found to comply with
the limits for a Class B computing device in accordance with the specifications of
Subpart J of Part 15 of the FCC rules, which are designed to provide reasonable
protection against such interference in a residential installation. However, there is no
guarantee that interference will not occur in a particular installation. If this unit does
cause interference (such as static) to radio or television reception, which can be
determined by turning the unit off and on, the user is encouraged to try to correct the
interference by employing one or more of the following measures;

- change the location of the receiving antenna (indoor type)

- move the unit away from the radio or TV

- plug the unit into a different outlet so that the unit and the radio or TV are on
different branch circuits.

If necessary, the user should consult the dealer or an experienced radio/TV technician

for additional suggestions. The user may find the following booklet prepared by the

Federal Communications Commission helpful: "How to Identify and Resolve Radio-TV
Interference Problems”. This booklet is available from the U.S. Government Printing

Office, Washington, D.C., 20402, Stock No. 004-000-00345-4.

Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, indirect, special or consequential damages. There are no
warranties extended or granted by this document.

The serial number may be found on the label affixed to the bottom of the unit.

For your convenience, note this number below and retain this Owner's Manual
to serve as a permanent record of your purchase, in the event of a theft or fire
or for future reference.

MODEL NO. FAX-200
NAME OF DEALER

DATE OF PURCHASE

SERIAL NO.

____

This equipment complies with Part 68 of the FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC Registration

Number and Ringer Equivalence Number (REN) for this equipment. You must, upon
request, provide this information to your telephone company.

Ask your telephone company or installer to install the jack suitable for your device if
such is not available.

The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is called.

In most, but all areas, the sum of the RENs of all devices connected to one line should
not exceed five (5.0). To be certain of the number of devices you may connect to your
line, as determined by the REN, you should contact your local telephone company to
determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone
Company may discontinue your service temporarily. If possible, they will notify you in
advance. But if advanced notice isn't practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with the FCC.

Your Telephone Company may make changes in its facilities, equipment, operations
or procedures that could affect the proper functioning of your equipment. If they do,
you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the
manufacturer's authorized service agency for information on obtaining service or
repair. The telephone company may ask that you disconnect this eè|uipment from the
network until the problem has been corrected or until you are sUre that the equipment
is not malfunctioning.

WARNING:

For protection against the risk of electrical shock, always disconnect all cables from

the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the Telephone Company

nor connected to party lines.

IMPORTANT FCC NOTICES

This equipment is hearing-aid compatibie.

WHEN PROGRAMMING EMERGENCY NUMBERS

AND/OR

MAKING TEST CALLS TO EMERGENCY NUMBERS

1. Remain on line and briefly explain to the dispatcher the reason for the call

before hanging up.

2. Perform such activities in the off-peak hours, such as early morning or iate

evening.

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save them for later reference.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol
cleaners, Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall,
causing serious damage to the product.

7. Slots and openings in the cabinets and the back or bottom are provided for ventilation;
to ensure reliable operation of the product and to protect it from overheating. These

openings must not be blocked or covered. The openings should never be blocked by
placing the product on a bed, sofa, rug or other similar surface. This product should
never be placed near or over a radiator or heat register. This product should not be
placed in a built-in installation unless proper ventilation is provided.

8. This product should be operated from the type of power source indicated on the
marking label. If you are not sure of the type of power available, consult your dealer or
local power company.

IV

9. This product is equipped with a 3-wire grounding type piug, a plug having a third
(grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety
measure/ If you are unable to insert the plug into the outlet, contact your electrician to
replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

10. Do not allow anything to rest on the power cord. Do not locate this product where
persons will walk on the cord.

11. if an extension cord is used with this product, make sure that the total of the ampere

ratings on the product plugged into the extension cord do not exceed the extension
cord ampere rating. Also, make sure that the total of all products plugged into the wall
outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they may be
dangerous voltage points or short out parts that could result in a risk or fire or electric

shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may
expose you to dangerous voltage points or other risks.. Refer all servicing to service

personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:

A. When the power cord or plug is damaged or frayed.

B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are

followed. Adjust only those controls that are covered by the operating

instructions since improper adjustment or other controls may result in damage
and will often require extensive work by a qualified technician to restore the
product to normal operation.

E. If the product has been dropped or the cabinet has been damaged.

Definitions and explanations of certain terms which vou will encounter in the Owner's Manual

ADF

CCITT GROUP 3

CONVENIENCE COPIER

DIGITAL FACSIMILE
FAX PASSWORD

FINE RESOLUTION

GRAY SCALE

KEY SYSTEM

OFF-HOOK

ON-HOOK

Automatic Document Feeder - allows the insertion of multiple
originals for faxing or copying (5 originals).

A standard for facsimile transmission established by the CCITT ­the International Telegraph and Telephone Consultative
Committee. Machines meeting this standard can transmit a
standard page at speeds of under 60 seconds.

A copier used to make occasional copies.

Facsimile that transmits images in the form of discrete data bits.

A security passcode that permits transmission to your unit only
by units with the same matching passcode.

203 X 196 lines per inch - a transmission mode used by facsimile
machines to transmit images containing a great deal of fine detail.

Shades of gray (16 in the case of your unit) that are used to
provide a faithful reproduction of photographic images.

A standard office-type telephone system where the telephones
have keys for selecting lines and functions.

A condition where your handset is off the hook (not in the
cradle).

A condition where the handset of the unit is on the hook (in the
cradle).

PBX

PSTN

PULSE / TONE

RTI/TTI

STANDARD RESOLUTION 203x98 lines per inch - the transmission mode used by facsimile

USOC RJ11C JACK

Private Branch Exchange - a computerized telephone switch

usually found in large organizations which accepts calls from the
outside, and transfers them to various extensions inside and
which routes calls from the inside to the outside.

Public Switched Telephone Network - the public lines of the
telephone company.

Types of dialing; Pulse is the rotary method, where the phone
system counts pulses (clicks) to determine the number you are

dialing. Tone is an audio method where the system listens to
the tones to determine the number you are dialing.

RTI - Remote Terminal Identification; TTI - Transmit Terrriinal
Identification. The phone number of your fax unit and your

name/ID, which, if programmed by you, identify your unit to
other fax units and may be printed out on documents received
by the other parties, be displayed in their LCDs and appear in
transaction journals.

machines to transmit images containing typewritten or printed
matter and less-involved drawings.

The standard modular single-line phone jack.

VI

TABLE OF CONTENTS

Contents Page

INTRODUCTION 1
PRE-INSTALLATION INSTRUCTIONS 2

Before removing the unit from the packing carton 2

Contents of the packing carton 2

Procedures for removing the unit from the packing carton 3

INSTALLING THE UNIT 4

I. Electrical connection 4
II. Single-line telephone connections 4

III. Multi-line telephone connections 5
IV. Inserting the recording paper roll into the unit 5
V. Inserting the original document tray 7

GETTING FAMILIAR WITH YOUR BROTHER FAX-200 8

I. The FAX-200 - parts and their functions 8
II. The control panel 8

BASIC OPERATIONS

I. The copy mode 11
II. How to transmit documents 11
III. How to receive documents 16

PROGRAMMING THE UNIT

I. Setting the date and time 18
II. Registering your fax telephone number ID 18
III. Registering your company name/destination name 20
IV. Setting up the auto dialer 22

11

18

V. Setting user switches 24

Continued

VII

Contents

ADVANCED

CARING FOR YOUR FAX-200
ERROR MESSAGES

TROUBLESHOOTING
TELEPHONE DIRECTORIES
SPECIFICATIONS

OPERATIONS
I.
II.
III.
IV.

Temporary registration settings
Setting the Fax Password

Printing out lists

Understanding audio signals

£agg

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28
33
34
36

37

38
39
41
42

INTRODUCTION

Thank you for purchasing the Brother FAX-200. This Owner's Manual will help you derive the
fullest benefits from this new, powerful but compact facsimile transceiver.

The Brother FAX-200 is a modern, compact desktop digital facsimile unit with such features as a
five (5) page automatic document feeder, an easy-to-read 16 character Liquid Crystal Display
(LCD), a paper cutter and an exclusive Electronic COVERPAGE™ feature. Its performance is
compatible with CCITT Group 3. Therefore, your new FAX-200 is compatible with most modern
facsimile units in the world.

The FAX-200 is an ideal low-volume stand-alone unit or a satellite unit in a larger facsimile
network. Furthermore, the unit can be used as a convenience copier and as a sophisticated
business telephone .

All of the Brother FAX-200 features can be easily learned by following step-by-step procedures
listed on the following pages. As you become familiar with the features and operation of the

keep the Owner's Manual handy for quick references and reminders.

unit,
The Owner's Manual provides a step by step description of the procedures you should employ

in unpacking, installing and learning to operate your Brother FAX-200 facsimile unit. If you

follow these instructions, you will have no problem with either the installation or the operation

of the unit.
Modern digital facsimile units are extremely reliable. If you exercise the necessary care, you will

enjoy years of totally trouble-free enjoyment of this unit.
Now, open the Owner's Manual to PRE-INSTALLATION INSTRUCTIONS (page 2) and read

the material carefully.

IMPORTANT NOTE

If you wish to start using your FAX-200 immediately upon purchase, you can
learn how to install it, use it as a transmitter or a receiver in a matter of minutes. To

do so, read the following material only:

• PRE-INSTALLATION INSTRUCTIONS

• GETTING FAMILIAR WITH THE UNIT

• BASIC OPERATIONS

After you read these pages, you will be able to send and receive facsimile
communications. Later, at your leisure, you can read the rest of the Owner's

Manual and learn how to benefit from the FAX-200's many other outstanding

features.

PRE-INSTALLATION INSTRUCTIONS

BEFORE REMOVING THE UNIT FROM THE CARTON

The Brother FAX-200 is designed to operate in an office environment or at home. It is rugged,

reiiabie and virtuaily maintenance-free. However, to ensure years of trouble-free performance,

please observe the following precautions:

• Do not locate the unit near heaters, air conditioners, in direct sunlight or in dusty
environments.

• Install the unit on a flat level surface, such as a desk, a table, a typewriter or computer

stand.

• Do not locate the unit where water or chemicals are likely to splash on it.

• Select a vibration-free area of your office.

• Locate the unit within 3 feet from a telephone wall jack.

• Locate the unit within 3 feet of a standard, grounded outlet.

• Avoid plugging in the unit into an outlet which is on the same line as an air conditioner,
a refrigeration unit, a copier, an electric typewriter or any other device that draws a lot
of current in a relatively short period of time.

The packing carton contains:

(T) The Brother FAX-200 unit

(2) One roll of Brother thermal recording paper

(D Telephone handset

(4) Handset curled cord

(D Telephone line cord

(6) Owner's Manual
(7) Warranty card
(8) Test Sheet

® Original document tray

@ Call directory Insert/Quick reference card

(Q) Wire paper holder

PROCEDURES FOR REMOVING THE UNIT FROM THE PACKING CARTON

1. Carefully open the carton (see the appropriate inscription on the carton)

2. Pull out the FAX-200 and the other devices together with the packing trays

3. Remove all packing trays and plastic from the unit

4. Take out the telephone line cord from the plastic packaging

5. Take out the telephone handset and the curled cord

6. Take out the paper roll.

INSTALLING THE UNIT

I. ELECTRICAL CONNECTION

The FAX-200 can be plugged into any standard power (110 VAC) outlet. Make sure that the
outlet is grounded and that it is not on the same line as appliances or office machines which
tend to draw a lot of power in a very short period of time, such as refrigerators, copiers, etc.
The

FAX-200 power requirements are listed in the SPECIFICATIONS.

After you plug in the power cord into the outlet, the LCD will display:

PRESS STOP KEY

Press STOP. If you have not inserted the paper roll into the unit, "ADD PAPER" message

appears. If you have already inserted the paper roll, the unit is ready for use. The LCD will
display the date and time as follows:

01/01/89 00:00

This LCD reading is referred to as the "standby mode" and it indicates that the unit is ready to
perform its functions. Later, we will show you how to set the date and time.

AUTO ANS

■ PASSWORD

•AUTO ANS
PASSWORD

NOTE: THE FAX-200 DOES NOT HA VE A POWER ON/OFF SWITCH.

II. SINGLE-LINE TELEPHONE CONNECTIONS

The FAX-200 must always be connected to the power outlet prior to making the telephone line
connection. Similarly, when disconnecting the unit, the telephone line connection should be
removed before unplugging the unit. This procedure is necessary because the unit relies on the
power outlet's ground for your protection from any possibly hazardous electrical conditions that
may arise on the telephone network.

The simplest way to connect the Brother FAX-200 unit to the public switched telephone
network (phone company lines) is to use a single telephone line. The connection is particularly
simple if you have a modular wall jack. The most common modular jack is referred to as the

USOC RJ11C jack, if you have such a jack, follow the instructions below. If your wall jack is

not modular, it is very easy to convert the wall plug to a modular form. Conversion is very
simple and conversion kits are available from your local phone company, an electronics /
computer store (e.g., Radio Shack) or the AT&T phone stores.

To connect your FAX-200 to the telephone line, follow these steps:

• Connect one end of the curled handset cord to the handset and the second end to the

RJ7 jack on the side of the handset cradle.

• Take the telephone cord which is also included in the carton and connect one of its plugs

to the LINE jack in the back of the FAX-200 unit and the second plug to your modular
wall jack (USOC RJ11C). Now, the FAX-200 is connected to the telephone network.

Please see the illustration on the next page for the telephone connections.

MODULAR PLUG
TO WALL OUTLET

If you have MODULAR PHONE JACKS (USOC RJ11C), simply plug the phone cord into the
wall jack.

If you have the older 4-PRONG JACK, you must use a modular 4-prong adapter USOC RJA1X.
Plug the adapter into the wall jack and then plug the phone card into the adapter. Then, follow
the instructions above.

III. MULTI-LINE TELEPHONE CONNECTIONS

Most offices have key systems or PBXs. While in many cases it is relatively easy to connect the

FAX-200 to a key system or a PBX, we suggest that you contact the organization which

installed your company's telephone system and ask them to connect the FAX-200 to the
system. If the FAX-200 is connected to a key system, ask your installer to connect the FAX-

200 to the last line on the system. This way, the FAX-200 will not be activated by every phone

call coming into your office. The preferred solution is to ask the phone company to assign a
separate line to the facsimile unit. In this case, you can leave the unit on 24 hours a day and
derive full benefits from its automatic, unattended operations capabilities.

IV. INSERTING THE RECORDING PAPER ROLL INTO THE UNIT

To insert the paper roll, follow the directions given below. Before reading the instructions for
inserting the recording paper into the unit, please consider these important notes:

NOTE 1 : The recording paper is heat-sensitive. Avoid exposure to high temperature, high humidity

or direct sunlight. Keep the received documents (or copied documents) away from high

temperature, direct sunlight, high humidity, alcohol, blueprints. Otherwise the documents

may become discolored.

NOTE 2: The use of Brother Recording Paper is specifically recommended for this unit. The use of

paper not authorized by Brother may adversely affect the unit's performance and may void
Brother's product warranty.

Brother Recording Paper has a red stripe indicator. Its appearance on your received or copied
documents is a warning that the paper roll will be running out shortly. Replace the paper roll
when you see the red stripe. Furthermore, Brother Recording Paper has a black stripe at the
end of the roll. If you have not changed the paper at the appearance of the red stripe, the unit
will automatically stop when the black stripe appears. This feature works only with Brother
Recording Paper on Brother facsimile units. Please note that Brother Recording Paper rolls are
overwound (i.e., contain extra paper) so that you are not wasting paper when you remove the
roll when the indicator appears.

To insert the paper roll, follow these directions:

1. To open the paper cover, press the button
which is located at the right edge of the
top of the machine.

2. Hold the recording paper roll so that the
free end of the paper points towards you

from the top of the roll. Be sure not to

set the recording paper upside-down. If
this happens, you will not get any images
on reception or copying.

4. Push the cover unit until you hear a click.

5. Press STOP. The automatic cutter will cut

off excess paper and the unit will go into
the standby mode (ready). The LCD will
change to:

6. If you forgot to press STOP, the unit will

go into the standby mode as soon as

someone calls it.

01/01/89 00:00

■ AUTO ANS

■ PASSWORD

V. INSERTING THE ORIGINAL DOCUMENT TRAY

The original document tray consists of document tray, Call Directory and Quick-Reference Card,

and wire paper holder. The Call Directory Card and the Quick-Reference Card can be inserted
into the back side of the tray in the following step.

1. Turn the tray face down. Also hold the Call Directory Card and the Quick-Reference Card
face down. Insert either left or right leg (positioned at the bottom of the Cards) into the
slit of the tray and then insert another leg. See Illustration 1 below.

2. Slide the Cards down along the slits. Put the upper part of the Cards below the two
protrusions coming out face to face at the top middle of the tray. (The tray must still face
down.) Slide the Cards down to the bottom of the slits.

3. Now turn the tray face up.

A wire paper holder also comes with this tray and can be easily installed into the tray. Locate
small holes at the top of the tray. Insert the legs of the paper holder into the holes. Make sure
the other end of the wire protrude upwards as shown below. Pre-installation is complete.

Insert the above tray into the slots at the top of the unit as shown in the Illustration 2 below.